Executive assistant jobs in Tyler, TX

Hope Haven of East Texas is a Christian, faith-based non-profit ministry that provides for the physical, emotional, educational, and spiritual needs of children in foster care. We demonstrate Christ's love to forgotten children and teens in the foster care system by providing home, healing, and hope because every child deserves to be safe and equipped for their future. EXECUTIVE ASSISTANT Reports To: Executive Director Qualifications: Bachelor's degree in one of the following fields: business administration, accounting, finance, marketing, or management is required. Experience working for a nonprofit organization Proficiency in Microsoft Office Suite as well as competent experience using other workplace software. Five years of related experience working in an administrative role supporting organizational leadership. High level of discretion and confidentiality. Strong time management skills and ability to organize and coordinate multiple concurrent projects. Demonstrated ability to communicate effectively and professionally. Primary Purpose: The Executive Assistant is responsible for high-level administrative support to the Executive Director and members of the senior leadership team to make the greatest missional impact by proactively managing details and tasks, clearing the path for the Executive Director to focus on leadership, vision, strategy, and big picture performance and goals. Compensation Status: Salaried GENERAL RESPONSIBLITIES AND DUTIES Ensures that the Executive Director is informed through preparation of meetings, agendas, and reports as to the operational status of Hope Haven to include calendar of events, meetings, public relations, travel arrangements, and correspondence. Communicating on the Executive Director's behalf, both internally and externally. Assist as necessary the tracking and communication of services via contract with the Texas Department of Family and Protective Services, Single Source Continuum Contractors, and Texas Department of Health and Human Services. Serve as a liaison and manage communications and flow of information to the Board of Directors and board committees. Assist in preparing and managing presentations, including PowerPoint and other media sources. Serving as a point of contact for internal and external stakeholders, community representatives, middle management, and visitors. Maintaining records, preparing reports, and ensuring compliance with relevant regulations and reporting requirements. Read, research, and collect data and trends in the foster care and nonprofit communities for the Executive Director's needs. Complete projects and other administrative tasks as assigned. Strive to embody the qualities of joy, collaboration, proactivity, and compassion and possess a commitment to the Christian faith-based mission of Hope Haven of East Texas as outlined in its Statement of Faith and Mission statement. POSITION KNOWLEDGE REQUIREMENTS, SKILLS AND ABILITIES Requires familiarity with Texas Department of Family and Protective Services Minimum Standards for the license, contract, and operation of a Residential Treatment Center / Group Residential Operation. Strong organizational and time management skills. Ability to coordinate multiple individuals, projects, and activities. Ability to discern, differentiate, and respond appropriately to a broad range of people and circumstances. Ability to adapt, work in a fast-paced environment, and have strong problem-solving skills. EQUIPMENT USED: Computer, copier, fax, software, and related office equipment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.Austin Human Resources is dedicated to fostering a high-performing, inclusive and service-oriented workforce that supports our employees, their families, and the broader Austin community. Within the department, the Office of the Human Resources Director plays a pivotal role in guiding strategic initiatives and ensuring operational excellence across the organization. We are currently seeking a highly skilled and professional Department Executive Assistant to support the Human Resources Director and Executive Team. This position is essential to the smooth operation of the department and serves as a key liaison between the Director's Office, the City Manager's Office, and other City departments and agencies. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, deadline-driven environment. If you thrive in a dynamic setting and are passionate about supporting executive leadership, we encourage you to apply. Job Description: Department Executive Assistant Purpose: This position provides a high-level of administrative support such as research, clerical and/or technical, and other support tasks as assigned to the Department Director. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Monitors City and departmental issues and projects. Handles information requests, forwarding to correct division for responses. Reads incoming letters; memos; submissions; and reports determining their significance to the Director's office. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to the Department Director. Acts as liaison between departments and divisions on day to day issues. Coordinates events and other activities or projects and works with internal and external customers. Reviews reports submitted by staff members to recommend approval or to suggest changes. Conducts research, compiles data, and prepares papers for consideration and presentation by executives or committees. Attends committee, board or other meetings as needed. Responsibilities - Supervisor and/or Leadership Exercised: This position does not supervise, but serves as the primary lead, working with other departmental staff to manage the flow of information to and from the Department Director's office and may be asked to train other administrative personnel. Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the functions of the departmental organization to include relationships between departments, divisions and agencies. Knowledge of the various departments and key contacts required to meet the needs of the Director. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with City employees and the public. Minimum Qualifications: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Public Administration or in a field related to the job, plus four (4) years of administrative or professional experience. Experience may substitute for education up to a maximum of four (4) years. Preferred Qualifications: Experience supporting senior or executive level managers Strong calendar management skills to maintain Outlook calendars for multiple executives Excellent oral and written communication skills, including proofreading for clarity, spelling, and grammar Experience tracking data, creating and managing databases Excellent multi-tasking skills and ability to manage/prioritize competing demands in a fast-paced environment Experience handling confidential and sensitive matters and information Notes to Candidate: The Department Executive Assistant will provide high-level administrative support to the Director of Human Resources and the Executive Team. This role requires exceptional organizational, communication, and interpersonal skills, as well as the ability to handle sensitive and confidential information with discretion. Key responsibilities include: This position is responsible for managing complex calendars, coordinating meetings and communications, and ensuring the efficient flow of information within the department and with external stakeholders. The successful candidate will demonstrate initiative, professionalism, and a commitment to excellence in public service in an environment that is fast paced and deadline driven oftentimes with changing priorities. Providing professional administrative support to the Director and Executive Team including managing complex calendars, managing the flow of Director and Executive Team communication within the Department and externally with the City Manager's Office, other City departments and with key stakeholders outside of the organization and ensuring that the Director is prepared and staffed as needed for meetings and events. Reviewing communications such as letters, memorandums or reports requiring the Director and/or City Manager's Office signatures. Handling information requests, forwarding to correct departmental division for response on behalf of the Director. Ability to utilize systems to analyze data and prepare reports for use by the Director and Executive Team. Salary Range: $26.03 - $31.04 (mid-point) Office Location: One Texas Center 505 Barton Spring Road, Ste. 600 Austin, TX 78704 Days and Hours: Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours may vary due to operational needs. This position is fully in-office. While occasional telework may be approved on an as-needed basis, it's not part of a regular schedule. Driving Requirement: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. When completing the City of Austin employment application: A detailed and complete City of Austin application is required to help us better evaluate your qualifications. For each position, describe your specific experience as it relates to the minimum and preferred qualifications. Be thorough and list all relevant experience, including supervisory and/or leadership roles. This information will be used to select candidates for interviews, and the starting salary will be based on overall relevant experience. While you may include a resume or cover letter, the information on your employment application will be the primary basis for interview qualification and compensation decisions. Please detail all previous employment you wish to be considered as part of your qualifications, including job titles and employment dates. A cover letter and/or resume will NOT replace a complete employment application. Do not use phrases like “see resume” or refer to other documents to complete your application. Ensure the “Duties and Responsibilities” sections are fully completed, as incomplete applications will not be considered. A resume is required to be considered for this position. Please ensure you upload your resume as part of your application. Use of AI is strictly prohibited to respond to the application and during the interview process If you are selected to interview: If you are identified as a top candidate, verification of your education, which may include high school graduation or GED, undergraduate and/or graduate degrees, will be required. You must provide proof of education from an accredited organization or institution, as well as proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. Benefits: Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Additional Information: Assessment(s) may be administered as part of this recruitment. Background Check: A criminal background check may be required, depending on the responsibilities of the position. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. Please note that the Department may close the job posting at any time after seven (7) days. ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1. EEO The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1.

Now Hiring: Administrative & Accounting Support Specialist - Tyler, TX (Downtown Tyler) Starting Pay: $18-$24 DOE Hire Up Staffing is seeking a motivated and career-driven professional to join a growing company in downtown Tyler. This position is ideal for someone who not only enjoys administrative and accounting work but also wants to develop into a leadership or management role over time. Position Overview: This role provides hands-on support in accounting functions, customer coordination, and overall office operations. The ideal candidate is detail-oriented, dependable, and eager to take ownership of projects while learning from senior leaders. What We're Looking For: Solid understanding of accounting processes (AP/AR, bookkeeping, reconciliations) Strong computer skills, especially Microsoft Excel and Word Excellent communication and organizational skills Professional and proactive work style Previous leadership or management experience - or a strong desire to grow into that type of role Some sales or customer-facing experience is a plus Schedule: Full-time, Monday-Friday Onsite in downtown Tyler Why This Role: This is an excellent opportunity to build a foundation in multiple business areas while working toward career growth and leadership opportunities. Join a team that values initiative, reliability, and a long-term mindset. #TylerTXJobs #NowHiringTyler #AdministrativeJobs #AccountingJobs #OfficeJobs #LeadershipOpportunity #CareerGrowth #HiringEastTexas #CustomerServiceJobs #TexasCareers #JoinOurTeam INDHP

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Organizes, assigns, and reviews unit count room activities to include unit absentee tracking procedures; assigns inmate housing in compliance with legal, medical, and custody requirements; reviews housing and job assignment records to determine compliance with Lamar and Health Summary for Classification (HSM-18) restrictions; makes approved adjustments to comply with mandates; and maintains classification committee records. B. Coordinates with security staff to ensure accuracy of the count process and appropriate inmate housing assignments; assists in resolving errors or conflicts; and ensures accurate maintenance of the count room board display. C. Compiles and enters data for the preparation and maintenance of accurate count room records and the verification of information related to the unit strength and count to include additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay-ins. D. Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in the development of unit count room policies and procedures; and makes recommendations for improvements. E. Organizes, assigns, and reviews the work of others; and assists in training and providing technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Correctional unit operations experience preferred. 4. Computer operations experience preferred. 5. Inmate classification experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of unit count room procedures preferred. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill to plan, organize, and assign the work of others. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Provide administrative support to the Streets and Storm water Departments and assist management and office staff. * Establishes departmental standards for administrative functions and implements improvements to systems and procedures. Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures. Plans, organizes, assigns, and supervises activities of office and administrative support staff. Resolves administrative problems by analyzing information and identifying and communicating solutions. Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management. * Prepares the annual budget for the Street and Stormwater Department Manager. Manages expenditures of Street and Stormwater Department funds in accordance with budget appropriations as approved by the City Council. Performs financial forecasting, reporting, and operational metrics tracking; analyzes financial data; analyzes past results; performs variance analysis; identifies trends; and makes recommendations for improvements. Pays vendors, maintains departments and office supply budgets, and oversees other expenses necessary to the day-to-day administrative operations. Inventories and orders office supplies, ensuring they are organized and secure. * Creates and revises systems and procedures by analyzing operating practices, analyzing the utilization of computer systems and software, and implementing changes. Prepares department reports, planning documents, applications, media releases, web content, and presentations. Serves as department web content manager, responsible for drafting and posting program and project content to the City's website. * Researches and prepares various correspondence, presentations to internal and external audiences, brochures, handouts, and educational materials. Responds to a variety of inquiries, complaints, correspondence, and messages from the public, other agencies, City staff, and elected officials. Creates Council Communications. * Maintains rapport with customers, managers, and employees. Answers technical questions and provides information to the public, employees, vendors, and internal departments. * Direct administrative productivity in accordance with management directives. Accomplishes department and organization mission by completing related tasks and projects as needed. Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources. Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs. * Coordinates with the Organizational Development Department for hiring, payroll, and personnel activities. Oversees employee selection, initial orientation, and payroll processes for multiple departments. Maintains confidential personnel files. Through assigned staff, maintains and processes payroll records and performance evaluation to guide the development of employees, and provides a record of performance, maintains organizational charts, s, and procedure documentation. * Serves as Records Management Officer; updates, maintains, purges, and archives files, records, and other documents in compliance with the City's records retention schedule. Maintains confidential records for the Departments and determines the appropriate release of records and information. This may include the Department's personnel records and information specific to the Department. Prepares agendas and takes notes at meetings and archives proceedings. * Inputs, manages, and utilizes inspection and other data and communications using the City Works database and Geographic Information System (GIS). Accurately maintains data in the work order management system to track various records related to employees, work assignments, and projects. Uses computer software City Works and Microsoft Office Suite to track work requests, work assignments, and work projects; makes suggestions regarding related software upgrades/purchases. OTHER JOB FUNCTIONS: * Assist the Department Manager with special projects, such as process improvements and budget development. Delegate tasks and ensure that they are completed in accordance with existing policies and procedures. * Remains competent and current through self-directed professional reading, attending professional development courses, and attending training and/or courses as directed. * Performs other duties and functions as assigned, required, or directed, or which are necessary, readily apparent, or related to other duties and responsibilities. KNOWLEDGE, SKILLS, AND ABILITIES: * Planning, organizing, problem-solving, and decision-making, including flexibility and adaptability. Project research analysis, planning, coordination, and implementation skills * Proven work experience as an Administrative Coordinator, Administrator, or similar role. * Hands-on experience with Microsoft Suite, Database management, and web applications. Proficiency with office technology and equipment, including fax machines, printers, and copiers * Knowledge of construction principles, practices, and terminology. * Attention to detail and organization skills. Meticulous approach to administrative tasks and an innovation mindset * Strong understanding of working with budgets and basic financial concepts * Process management skills are crucial to success in this position. * Establish and maintain effective working relationships with City employees and officials, representatives of outside agencies, and the general public. Communicate effectively through both verbal and written means, including conveying and following instructions and providing information to the public. * Knowledge and adherence to all applicable State and Federal laws, local ordinances, City and Departmental policies, procedures, rules, and regulations. Knowledge and adherence to the Texas Motor Vehicle Code and other codes, laws, and statutes relating to the given position. * Endeavors to continuously improve the services provided to the citizens of Tyler. Physical characteristics: The job requires a candidate to walk, sit, and stand up to 8 hours daily and lift and carry up to 20 lbs. Work is conducted primarily in an office setting but may include regular visits to job sites. Environmental factors: This is an essential department; all staff will be called to SERVE during storms, catastrophes, emergencies, or as otherwise needed. Job site visits can expose workers to hazards such as adverse weather conditions, noise, dust, fumes, heavy equipment, and slip, trip, and fall hazards. Education and Experience: High School diploma or GED required. Must have a minimum of five (5) years' experience in an administrative role, including proficiency with Microsoft Office (Word, Excel, Outlook, Teams). Must be a licensed Notary Public or willing to obtain a Notary License within twelve (12) months. Must have a strong work ethic and be able to manage time effectively to meet deadlines. Professional appearance and courteous manner. Bilingual preferred. Bachelor's degree in the fields of engineering, project management, construction management, or a related field of study preferred. Five (5) years of experience in progressively responsible positions preferred. Prior experience in a municipality or public works department is desired. It is the policy of the City to recruit, employ and to provide compensation, promotion, and other conditions of employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or status as a Vietnam era or special disabled veteran, recently separated veteran, and other protected veteran. The City affirms that employment decisions shall be made only on the basis of a person's ability to perform the essential functions of the job. This position does require presence in the office to perform the essential functions of the job. The City shall continually review its employment practices and personnel procedures and take positive steps to assure that equality of employment opportunity in the City of Tyler, Texas is a fact as well as an ideal. The City of Tyler will accept two years of relevant experience in place of each year of college required in the job description. Four years of relevant experience will be considered in place of an Associate's Degree, and eight years of relevant experience will be considered in place of a Bachelor's Degree. Any experience required in the Minimum qualifications is in addition to years of experience substituted for a degree. The City of Tyler supports a policy of a drug and alcohol free workplace. All candidates are subject to pre-employment testing, which may include, but is not limited to, Drug and Alcohol Screenings, Work Fitness Evaluation, Criminal Background Check, and Consumer Report/Credit Check. No person under eighteen (18) years of age will be employed in any regular full-time position. Persons under eighteen (18) years of age may be employed in temporary or regular part-time positions, if they furnish the City with a minor's release (Form 2-2) and are approved by the City Manager. No person under eighteen (18) years of age will be employed in any position requiring the operation of a City motorized vehicle. This posting is subject to be removed at the discretion of the department providing the position.

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

* Supports the Executive Director and the Program Transfer Manager with administrative processes involved in the TUNE academic programs including student account holds, course permissions and registrations, and, when requested, enrollments. * Collects and compiles undergraduate course information through close coordination with the TUNE Academic Program Coordinators and University academic departments and reviews the information for accuracy and compliance with University policies. * Enters each semesters' courses into Courseleaf and prepares, maintains, and disseminates the TUNE class schedule, charts, and lists. Monitors enrollments each semester for courses in Peoplesoft and adjusts course capacities as needed. * Becomes proficient with tasks associated with the TUNE Student Group including running various Peoplesoft queries to access data. * Initiates room assignments, provides the TUNE Building Coordinator with information regarding course instruction modes (i.e. - face to face, computer lab, hybrid, etc.), as well as the final exam schedule. * Creates a PDF document of the upcoming semester's course offerings and distributes hard copies around the building and posts an electronic copy to the TUNE MD website. Also creates documents for staff use including various staff, faculty, departments, and student worker contact lists. * Enrolls all students, faculty, and staff into the HCC ALERT ME emergency notification system. Reviews and updates each semester. * Provides assistance, where appropriate, to TUNE's Academic Program Coordinators. Budget and Communication Duties: * Serves as the TUNE budgets and grants funding manager and Procurement Card holder; making purchases, monitoring and approving spending, reallocating funding categories, and reconciling monthly expenditures. * Acts as a representative for the Office of Human Resources to assist incoming student workers in completing I-9, W-4, and direct deposit paperwork. * Responds to email, telephone, and in-person inquires, which may or may not require technical program knowledge and refers questions to appropriate staff members or University departments. * Edits, formats, and revises a variety of documents and materials created by others (i.e. - emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors. * Assists the Director of Student Services and the Transfer Program Manager in tasks related to TUNE events including Transfer Orientations, Information Sessions, and etc. * Uses the data acquired from PeopleSoft queiries to create, when requested, a TUNE "Snapshot" document/brochure (or other such publications) containing demographic, academic, and event data. Other: * May require occasional evening work (flexing hours). * May require some light lifting. * High school diploma, or equivalent, and three years providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Be a self-starter who can work well on their own and as part of a team; should have strong organizational skills, and, in addition to Microsoft Office and Internet, be skilled in or familiar with various computer software packages used for course scheduling, budgeting, and website editing like Peoplesoft, Courseleaf (CLSS) (course building), STRATUS (budgeting), and Modern Campus (website). The selected candidate should possess excellent communication skills with the ability to proof read accurately; be proficient in managing complex course scheduling; and have the ability to interact with students, staff, faculty, and the general public at all levels in a courteous and efficient manner. The selected candidate would also have the ability to plan, organize, prioritize, and execute multiple complex and continuing assignments with minimal need for re-training.

Job Description Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

Administrative Assistant Responsibilities include dispatching and handling calls, filing, supporting the office and management staff, liaising with vendors, clients, and drivers, Bilingual English/Spanish is preferred. Responsibility Must be able to demonstrate customer service and organizational skills. Excellent listening and verbal communication, telephone, and networking skills. Attention to details, and time management and multi-tasking. Create and update databases, filing and records. Other duties as assigned. Qualifications Ability to maintain strong working relationships with both drivers and clients. Strong customer service skills, professional demeanor Bilingual preferred, Excellent verbal and written communications skills required in both English and Spanish Ability to communicate calmly and effectively. Basic technology skills. Ability to use GPS, company-issued software, mobile device. In-depth knowledge of the towing industry-standard methods, costs, and best practices is a plus. Positively motivate a team of drivers. Education, and Experience High school diploma or equivalent Experience in office setting Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required. About Us Guardian Fleet Services was formed as a consolidation of Kauffs Transportation Systems, Crockett's Towing and Recovery, Ace Towing and Recovery, Professional Towing and Recovery, American Imports and Auto Parts, Superior Towing, Alligator Towing and Transport, Emerald Towing and Sapps Wrecker of GA. We are the leaders in providing uncompromised professional towing, recovery, and specialized transportation services to municipal, state, and federal agencies, and commercial enterprises throughout the state of Florida and beyond. EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply. ****************************

About Us: TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs. TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off. As an administrative assistant with a focus on permitting, your role involves supporting the permitting process for various projects or activities within an organization or governmental agency. Here are some key responsibilities and tasks you might handle: Duties & Responsibilities: Permit Application Processing: Assist in preparing and submitting permit applications. Ensure all required documentation and forms are completed accurately. Track the progress of applications and follow up as needed. Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records of permits, applications, and related correspondence. Update databases or filing systems with current permit information. Generate reports or summaries of permit statuses and activities. Compliance Monitoring: Monitor compliance with permit conditions and deadlines. Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits. Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits. Qualifications: Strong analytical skills to create and interpret reports Excellent written and verbal communication skills Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel Must be able to type 60 wpm Excellent time management skills and the ability to prioritize work. Must currently be eligible to work in the United States of America High School diploma or GED Physical Requirements: Work is performed in an office environment and requires the ability to operate standard office equipment. Prolonged periods sitting at a desk and working on a computer. Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets. Must be able to push, pull and/or lift up to 15 pounds at a time. Ability to handle stressful situations in a calm and courteous manner at all times Requires working under stressful conditions to meet deadlines and company needs Job Type: Full Time, Non-Exempt Schedule: Monday-Friday, 8am-5pm #TS25

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office and classroom environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Position responsibilities: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at ************************** . All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment. Powered by JazzHR pF6gM7FbBb

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Job Details Tyler, TX None $14.00 - $14.00 Hourly None Administrative AssistantDescription Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

Collateral Administration Specialist I FSLA Status: Non-Exempt Reports to: Loan Services Supervisor Benefits: Medical, Prescription Drugs, Dental, and Vision Insurance Insurance Eligibility for Team Members and Dependents Starting on the First Day of Employment 401(k) with a Match Basic, Voluntary, and Dependent Life Insurance Paid Time Off Paid Bank Holidays Workplace Wellness Programs Employee Assistance Programs Tuition Reimbursement Job Summary: The Collateral Administration Specialist I is responsible for tasks involved in the management, tracking, and safekeeping of collateral documents for commercial, consumer and mortgage loans. Performs all duties related to the storage and retrieval of loan documents on document imaging equipment. Essential Functions: Auditing new loan packages after closing to ensure all required documents are present and that collateral & financial tracking is set up correctly in the bank's systems. Receives and reviews documents that come in after initial closing, such as recorded deeds of trust, filed UCCs, titles, etc. Ensures that these items meet all requirements to clear exceptions in the tracking system. Receives and reviews insurance policies including flood insurance to ensure adequate coverage and updates expiration dates in the tracking system. Receives and reviews financial information and updates tracking dates in the system accordingly. Accurately scans loan packages to the bank's digital imaging system. Build files and maintains them for easy retrieval. Process paid loans including the release of all types of collateral. Maintains confidentiality of all sensitive Bank information. Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank's mission, CORE Values, and Blue Book culture guide. Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees. Participates in proactive team efforts to achieve departmental and company goals. Understands and agrees to abide by the policies and procedures established at Southside Bank. Responsible for complying with audit policies and procedures as they pertain to this position. Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank's Information Security Program. Must comply with all applicable laws and regulations. Additional Functions: Performs routine duties with minimal supervision using standard practices or procedures in order to proceed alone at routine work; occasional work progress checked; work reviewed upon completion. Complies with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources. Performs additional duties, as assigned or directed. Required Education/Experience: High School diploma or general education degree (GED 2 years' experience in collateral administration or loan operations Working knowledge of nCino or Synergy is a plus. Necessary Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one, and small group situations to other employees of the organization. Ability to add, subtract and multiply using whole numbers and decimals. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Basic personal computer skills include electronic mail, word processing, spreadsheet, graphics, etc. Handle multiple tasks simultaneously. Physical Activity/Dexterity: Manual dexterity is sufficient to reach/handle items and work with fingers. Works with fingers and perceives attributes of objects and materials. Physical Environment Demands: Must be able to remain in a stationary position 90% of the time. The person in this position needs to occasionally move about inside the office to visit other offices, conference rooms, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and telephone. Constantly positions self to operate on a computer. The person in this position frequently communicates with other people throughout each day. Must be able to exchange accurate information when conversing. Working Conditions/Environment: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Moderate noise (e.g. business office with computers and printers, light traffic). Work Schedule/Hours: Monday through Friday; 8:00am - 5:00pm. Available for overtime, as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

* Provide administrative support including answering the telephone, scheduling appointments for the Director and professional staff, maintaining calendars (identity program & leave); receiving visitors, writing reports and memos, maintaining files and inventories, and providing general information about the Center for Student Diversity and other engagement and inclusion programs/activities, etc. * Support office related programming and events including the creation and distribution of publicity; ordering and picking up supplies and food; and assisting with the set-up and break-down of events in the Center for Student Diversity. * Assist in the supervision of student staff with their daily responsibilities including telephone responses, marketing & communications responsibilities, and ensuring timely and efficient completion of administrative functions. * Schedule Center for Student Diversity meetings, programs, and events, both internally and through Event and Conference Services; maintain a suite master calendar and a calendar for all Center for Student Diversity events, programs, meetings; and update the University Master Calendar. * Compile monthly statistical data reports tracking engagement, including program attendance and daily student visits to the Center for Student Diversity. * Track budget for administrative purchases/expenses; provide support for processing (entertainment & contractor) payments for programs/speakers; create and submit documentation for (pre & post) professional development travel. * Coordinate office mail, including incoming and outgoing daily mail; coordinate bulk mailings; and receive and log special orders. * Manage office resources, in partnership with SSP's Admin, including monthly inventory of office supplies; organizing and managing access to supplies and equipment; and helping to manage all office technology and audiovisual equipment. * Perform other duties as assigned by the Center for Student Diversity Director and staff. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. Required Qualifications: * High School Diploma or GED * Three years of experience providing administrative support General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: * Ability to supervise and advise students * Ability to work with and support diverse populations * Dependable, motivated, and has a strong interest in working in a front-facing position * Excellent customer service skills * Exhibits professionalism

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: * Assists the Registrar by maintaining appropriate budget, purchasing, and related files * Assists the Registrar with catalog updates * Prepares purchase requisitions for both Admissions and Registrar Offices * Drafting correspondence and subpoena responses * Prepare diploma mailout. Ensure all diplomas have correct name and degree * Assist the Registrar with state mandated reporting needs; resolves error reports * File/scan all administrative/academic paperwork in students' academic record * Contributes to data accuracy and integrity * Assist with transfer of college credit and TSI data entry and maintenance in the student information system * Provides general information about KC in both oral and written formats. * Represent KC in a cordial, professional manner in both action and appearance * Assists with schedule changes including course additions, drops, and student withdrawals * Performs routine office duties * Works directly with the KC Cashier's Office * Assists students, faculty, and staff with specific records questions * Contribute to the overall welcoming environment of KC * Other duties as assigned Minimum Position Requirements: * Associate degree required; bachelor's degree preferred * Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required * Familiarity with the Poise or Jenzabar EX student information systems preferred * Effective oral and written communications skills are a must * This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. * The ability to work with diverse populations is necessary * This position is designated as security sensitive and requires a criminal background check * Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: * 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: * Work is normally performed in a typical interior/office and classroom environment. * No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. * No or very limited exposure to physical risk. Position responsibilities: * Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks * 36-hour work week for a healthy work life balance as well generous paid leave time. * Health, life, and income protection insurance are provided. * An excellent retirement program through the Teacher Retirement System * Full Time employees have free use of the college's recreational/fitness facilities. * Tuition scholarships are for the employee and dependent children. * Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at *************************** All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.

Collateral Administration Specialist I FSLA Status: Non-Exempt Reports to: Loan Services Supervisor Benefits: * Medical, Prescription Drugs, Dental, and Vision Insurance * Insurance Eligibility for Team Members and Dependents Starting on the First Day of Employment * 401(k) with a Match * Basic, Voluntary, and Dependent Life Insurance * Paid Time Off * Paid Bank Holidays * Workplace Wellness Programs * Employee Assistance Programs * Tuition Reimbursement Job Summary: The Collateral Administration Specialist I is responsible for tasks involved in the management, tracking, and safekeeping of collateral documents for commercial, consumer and mortgage loans. Performs all duties related to the storage and retrieval of loan documents on document imaging equipment. Essential Functions: * Auditing new loan packages after closing to ensure all required documents are present and that collateral & financial tracking is set up correctly in the bank's systems. * Receives and reviews documents that come in after initial closing, such as recorded deeds of trust, filed UCCs, titles, etc. Ensures that these items meet all requirements to clear exceptions in the tracking system. Receives and reviews insurance policies including flood insurance to ensure adequate coverage and updates expiration dates in the tracking system. * Receives and reviews financial information and updates tracking dates in the system accordingly. * Accurately scans loan packages to the bank's digital imaging system. * Build files and maintains them for easy retrieval. * Process paid loans including the release of all types of collateral. * Maintains confidentiality of all sensitive Bank information. * Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank's mission, CORE Values, and Blue Book culture guide. * Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees. * Participates in proactive team efforts to achieve departmental and company goals. * Understands and agrees to abide by the policies and procedures established at Southside Bank. * Responsible for complying with audit policies and procedures as they pertain to this position. * Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank's Information Security Program. * Must comply with all applicable laws and regulations. Additional Functions: * Performs routine duties with minimal supervision using standard practices or procedures in order to proceed alone at routine work; occasional work progress checked; work reviewed upon completion. * Complies with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources. * Performs additional duties, as assigned or directed. Required Education/Experience: * High School diploma or general education degree (GED * 2 years' experience in collateral administration or loan operations * Working knowledge of nCino or Synergy is a plus. Necessary Skills: * Ability to read and comprehend simple instructions, short correspondence, and memos. * Ability to write simple correspondence. * Ability to effectively present information in one-on-one, and small group situations to other employees of the organization. * Ability to add, subtract and multiply using whole numbers and decimals. * Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Basic personal computer skills include electronic mail, word processing, spreadsheet, graphics, etc. * Handle multiple tasks simultaneously. Physical Activity/Dexterity: * Manual dexterity is sufficient to reach/handle items and work with fingers. Works with fingers and perceives attributes of objects and materials. Physical Environment Demands: * Must be able to remain in a stationary position 90% of the time. * The person in this position needs to occasionally move about inside the office to visit other offices, conference rooms, office machinery, etc. * Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and telephone. * Constantly positions self to operate on a computer. * The person in this position frequently communicates with other people throughout each day. Must be able to exchange accurate information when conversing. Working Conditions/Environment: * Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. * Moderate noise (e.g. business office with computers and printers, light traffic). Work Schedule/Hours: * Monday through Friday; 8:00am - 5:00pm. * Available for overtime, as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)