Executive assistant jobs in Union, NY - 37 jobs

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Works under the direction of the Regional Director providing administrative and coordination support for state projects and programs. Works as part of the project team for Project Manager(s) as needed. WORK PERFORMED: Provide a wide range of administrative and secretarial duties to support day-to-day operations for the Regional Director and regional office staff, including, but not limited to: Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time-sensitive messages and requests. Respond to inquiries relating to the Southern Tier Regional Council and Southern Tier Office, and to unsolicited inquiries from small businesses, start-up companies and others for program information and referral. Create, organize and maintain records, correspondence and other related materials for Regional Director and Southern Tier office staff. Handle all scheduling matters: confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates. Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting. Prepare meeting minutes, maintain meeting records, and other key office documentation. Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed. Coordinate with other departments and across ESDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion. Maintain centralized office filing systems, including both electronic and hard copy files.. Review files periodically and screen for materials that can be disposed of according to file retention guidelines and materials that can be stored centrally. Inventory, order, and maintain all office supplies and coordinate maintenance of office equipment. Support on-time, accurate reporting of ST office and Regional Council projects and activities as needed. Provide staff support for Governor's events, Regional Council activities, and other meetings and events as needed. Support the ST team in their representation of the agency at meetings. Special Projects - Perform special projects as required. MINIMUM REQUIREMENTS: Equivalent Experience Required: High School Diploma required. Associate's or Bachelor's degree preferred with a minimum of 3 to 5 years of administrative experience. 6 to 8 years of direct relevant experience may be substituted for degree. Required Knowledge & Skills : Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgement are essential. The successful candidate must have the ability to work independently. Proficiency with Excel, Access, PowerPoint and Word is required.

Exempt National Pipe & Plastics, a CRH company, is one of North America's largest PVC pipe producers, serving the water and energy markets from two east coast locations in Endicott, NY, and Greensboro, NC. But we're more than just a manufacturer. Our long history of exceptional customer service and product quality enables us to be a trusted and strategic solutions partner to engineers, contractors, distributors, specifiers, and more. As part of the CRH Infrastructure Products business, we are leading the industry with innovative, sustainable solutions with a safety-first mindset. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at National Pipe and Plastics. The Executive Assistant provides high-level administrative and organizational support to company leadership, helping facilitate effective communication, coordination, and administrative processes across the National Pipe business. This role manages leadership scheduling, travel, and expenses, oversees office administration, supports internal communications, and assists with company events and initiatives. The position requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment. Job Location This position will be located at our plant in Endicott, NY. Job Responsibilities Provide high level executive support including: * Assist in preparation of PowerPoint Presentations for various meetings and committees * Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Office supply management. * Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. * Complex calendar management * Extensive travel planning including domestic and international * Reservation management * On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) for company events and group activities. * Review expense reports * Personal Assistance (running quick errands and other related tasks when necessary) * Assist with trade show coordinator, contract administration, and incentive program tracking. * Coordinating tasks and covering for other Executive Assistants when appropriate * Other duties as assigned Job Requirements: * 10+ years of experience working as an Executive Assistant in a corporate environment * Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality * Ability to travel to a few events per year to assist with event planning and coordination Attributes * Comfortable managing confidential information with professionalism and discretion * Self Starter * Confident * Has energy and gets energy from helping others * Organized and detail-oriented * Team player * Can lead but also can be part of a team of Executive Assistants working on a large event * Adaptable and willing to take on any task, big or small - has a do anything mindset (vs "not my job") * Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. * Excellent interpersonal and written communication skills * Handle assigned tasks and special projects as needed, ensuring deadlines are met * Ability to work independently and under the pressure of deadlines * Calm under pressure and able to manage multiple priorities Job Compensation/Benefits * The annual salary is $80,000-90,000 * Annual bonus opportunity of 10% * 401(k) plan / group retirement savings program * Short-term and long-term disability benefits * Life insurance * Health, dental, and vision insurance * Paid time off * Paid holidays What CRH Offers You * Highly competitive base pay * Comprehensive medical, dental and disability benefits programs * Group retirement savings program * Health and wellness programs * An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle Infrastructure, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. Date: Jan 20, 2026

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/07/26 Applications Due04/07/26 Vacancy ID206609 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyEmpire State Development, NYS TitleExecutive Assistant, Southern Tier Occupational CategoryOther Professional Careers Salary GradeNS Bargaining UnitNone listed Salary RangeFrom $52500 to $55850 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Broome Street Address 44 Hawley Street City Binghamton StateNY Zip Code13901 Duties Description *Applicants MUST submit a cover letter with resume to be considered. * This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Works under the direction of the Regional Director providing administrative and coordination support for state projects and programs. Works as part of the project team for Project Manager(s) as needed. WORK PERFORMED: Provide a wide range of administrative and secretarial duties to support day-to-day operations for the Regional Director and regional office staff, including, but not limited to: * Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time-sensitive messages and requests. * Respond to inquiries relating to the Southern Tier Regional Council and Southern Tier Office, and to unsolicited inquiries from small businesses, start-up companies and others for program information and referral. * Create, organize and maintain records, correspondence and other related materials for Regional Director and Southern Tier office staff. * Handle all scheduling matters: confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates. * Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting. Prepare meeting minutes, maintain meeting records, and other key office documentation. * Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed. * Coordinate with other departments and across ESDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion. * Maintain centralized office filing systems, including both electronic and hard copy files.. Review files periodically and screen for materials that can be disposed of according to file retention guidelines and materials that can be stored centrally. * Inventory, order, and maintain all office supplies and coordinate maintenance of office equipment. * Support on-time, accurate reporting of ST office and Regional Council projects and activities as needed. * Provide staff support for Governor's events, Regional Council activities, and other meetings and events as needed. Support the ST team in their representation of the agency at meetings. * Special Projects - Perform special projects as required. Minimum Qualifications Equivalent Experience Required: High School Diploma required. Associate's or Bachelor's degree preferred with a minimum of 3 to 5 years of administrative experience. 6 to 8 years of direct relevant experience may be substituted for degree. Required Knowledge & Skills: Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgement are essential. The successful candidate must have the ability to work independently. Proficiency with Excel, Access, PowerPoint and Word is required. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. Name Valeria De Jesus - HR Generalist Telephone N/A Fax N/A Email Address ****************** Address Street 655 Third Avenue City New York State NY Zip Code 10017 Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: ********************** Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY

SUNY Broome Community College is seeking a highly organized and dependable Assistant to the Vice President for Academic Affairs (VPAA). The Assistant supports daily operations across fifteen (15) to twenty (20) departments, including the Library, Information Technology Services (ITS), Institutional Effectiveness (IE), Student Support services (Advising, LAD, ARO, Success Coaching), Admissions, Registrar, Workforce Development, and Marketing & Communications (MarCom). This role requires sound judgment, attention to detail, and the ability to manage multiple responsibilities while handling confidential information. This is an in-person position, with a standard Monday through Friday schedule. Responsibilities include, but are not limited to: * Provide administrative support to the Academic Affairs Division, including calendar management, meeting coordination, and correspondence. * Manage scheduling, appointments, and events for the VPAA. * Coordinate travel arrangements and reimbursement submissions for the VPAA/CAO and the Admissions team. * Collect and organize materials related to budgets, policies, procedures, and regulations for weekly Academic Leadership meetings. Assisting with agendas and presentations. * Assist with the development and ongoing monitoring of the Academic Affairs Division budget, including Perkins-related expenditures. * Process purchasing and requisitions for the VPAA and the MarCom office, including Fast Forward initiatives. * Manage contracts for distance learning reimbursements. * Track and manage clinical affiliation agreements to ensure timely completion and renewal. * Maintain records related to department chair release time, Fast Forward agreements, and others as directed. * Maintain department chair lists. * Prepare Academic Affairs materials for Board of Trustees packets, including faculty appointments, promotions, sabbaticals, and other items as directed. * Assist with the preparation of institutional reports such as the Strategic Enrollment Plan and Academic Master Plan. * Enter program goals and results into the college's assessment software. * Maintain curriculum committee documentation and ensure proper routing and recording of curricular actions. * Respond to student inquiries and provide general Academic Affairs information. * Follow up on requests from deans, chairs, faculty, and staff regarding SUNY Broome, SUNY System, and New York State Education Department policies and procedures. * Support programs and activities as directed by the VPAA. Requirements: * Bachelor's degree and one (1) year of office or administrative experience; OR * Associate's degree and three (3) years of office or administrative experience. * Must be eligible to work in the United States without a visa sponsorship. Required Skills and Abilities: * Strong written and verbal communication skills. * Ability to work independently, take initiative, and manage competing priorities. * Professional demeanor and ability to represent the College positively. * Strong organizational skills with close attention to detail. * Familiarity with budgetary processes. * Ability to maintain confidentiality. * Ability to interpret and apply policies and procedures in a higher education setting. Additional Information: The minimum annual salary for this position is $57,948. Salary offer will be based on the candidate's qualifications and experience. Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check. Affirmative Action/Equal Opportunity Employer. To learn more about SUNY Broome's employee benefits please click here. Application Instructions: For best consideration, application materials must be received no later than Friday, January 30, 2026. SUNY Broome will continue to review and consider applications until this position is filled. Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to: URL: *****************************

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities. Job Description: Budget Title: Staff Assistant (SL-2) Salary: $52,000 - $62,000 (Commensurate with experience) The Staff Assistant for the Planning, Design, and Construction Department is a salaried, professional position that provides direct administrative and strategic support to the Senior Director of Planning, Design, and Construction and to the broader departmental team. Reporting directly to the Senior Director, this individual will play a vital role in helping the department operate efficiently and effectively while serving as a trusted confidant and key partner in daily operations. This position supports a dynamic team of campus and in-house professionals, including architects, engineers, designers, construction managers, consultants, project coordinators, and campus clients. The ideal candidate is creative, organized, and adaptable, with the ability to anticipate needs and respond proactively to shifting priorities. Success in this role requires effective communication skills, a collaborative mindset, and a customer-service-oriented approach. Proficiency with both Google Workspace (Docs, Sheets, Drive, Chat, etc.) and Microsoft Office Suite (Outlook, Teams, Word, Excel, etc.) is essential, as the position involves daily coordination across digital platforms and teams. Responsibilities: * Provide confidential and comprehensive administrative support to the Senior Director of Planning, Design, and Construction and the department's leadership team. * Draft and finalize correspondences. * Proactively manage the Senior Director's calendar and coordinate scheduling for the department's leadership team, including meetings with campus partners and external stakeholders. Anticipate scheduling needs, resolve conflicts, and review calendar priorities regularly with each Director to ensure smooth and efficient operations. * Coordinate work-related travel arrangements for the Planning, Design, and Construction Department, including booking flights, hotels, and rental cars, as well as handling conference and training registrations. Prepare, organize, and process all required state travel forms and reimbursement requests for the Senior Director, department Directors, and staff to ensure compliance and smooth travel experiences. * Serve as a departmental P-Card holder, managing corporate credit card transactions and assisting with timely submission and reconciliation of all P-Card expenses. * Maintain and track the performance evaluation schedule for all department staff, including employee anniversaries. Ensure that each staff member has an active performance program and that updated evaluations are accurately filed in Human Resources, supporting timely and organized performance management across the department. * Act as back up support to the Document Control Coordinator with contract reporting, bidding information and Wicks Waiver paperwork required by Campus Business Office. * Organize and expedite procurement of outside consultant design services with Design Team and Facilities Management Business Office. * Enter and track service requests submitted by department staff into the Maximo operations work order system, ensuring timely and accurate documentation for efficient follow-up and resolution. * Maintain, update, and proactively distribute project rosters for the Planning, Design, and Construction Department, ensuring accurate and timely information is readily available to all staff and stakeholders. * Proactively coordinate with Lock shop to ensure consultants and contractors have the necessary badge and key access to department buildings for project work, anticipating access needs and facilitating timely, secure entry. * Maintain and monitor all service requests and projects across the department, ensuring they are accurately tracked on each Director's schedule. Prepare comprehensive project lists for management review, anticipating updates and facilitating informed decision-making. Requirements: * Bachelor's degree (or higher) * Minimum of 2 years of experience in an office setting * Experience using a variety of software programs, including word processing, spreadsheets, and database applications * Ability to learn new software * Effective written, verbal, and electronic communication skills * Interpersonal and organizational skills * Ability to perform calmly under stress and handle multiple assignments simultaneously * Ability to independently prioritize workload and adapt to rapidly changing priorities * Maintain strict confidentiality in all matters, exercising discretion and sound judgment in handling sensitive information Preferred: * Architectural/Engineering design firm or construction company experience * Experience in complex multi-disciplinary and fast-paced setting Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer. Additional Information: Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials. Binghamton University is a tobacco-free campus. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at **************** Payroll information can be found on our website *********************************************************** Cover letters may be addressed "To the Search Committee." Postings active on the website, accept applications until closure. For information on the Dual Career Program, please visit: ************************************************************************************* Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form. Application Instructions: All applicants must apply via Interview Exchange: ****************************************************************** Deadline for Internal Applicants: December 31, 2025 Deadline for External Applicants: Open until filled Review of applications will begin immediately and continue until the vacancy is filled. Please submit: * Resume, * Cover letter, and * Contact information for three professional references You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: **************************************************

Provides secretarial/administrative support to Internal Medicine Residency Program, with oversight from the Manager of GME Residency Programs (MRP), Program Director (PD)and DIO. The Program Coordinator (PC) is responsible for the operational and financial management of the accredited Residency training program as well as strategic planning support for the programs and institutional improvement efforts. The PC will ensure compliance with the residency specialty specific Accreditation Council for Graduate Medical Education (ACGME) requirements. The position requires a comprehensive and detailed understanding of the national accreditation and hospital policies. The PC will continually assess and reassess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, coordinating and supporting the preparation of didactic work sessions, communicating to all required personnel, and maintain residency related databases. PC will be the point person to serve as a liaison between, GME program manager, Program Director, faculty, resident, students, rotation contacts and other internal and external agencies. Experience: Five years administrative assistant (or related secretarial) experience required. Computer skills and proficiency in multiple software programs including; Microsoft Office, Word, Excel, Power Point and willingness to learn other programs/software that becomes relevant and required for program. Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid professional, individual judgement within limits of standard practice. Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude. Must be motivated, energetic and detail oriented. Individuals must have strong interpersonal skills, be able to work independently, and possess time management skills. Familiarity in hospital or medical setting desired. Education: Two-year degree, associate's degree in secretarial sciences preferred: however, related and significant experience at the administrative may be considered in lieu of a degree. Licenses: No licenses required Essential Functions: Act as lead point person for residency program to manage and coordinate the program as directed by the DME/MRP and PD. Possess through knowledge of policy and procedure guidelines determined by ACGME, RRC, LCME/COCA, institution and specialty board to successfully adhere to the requirements and manage the program accreditation process. Coordinate full scope, recruitment, onboarding and orientation process for program, including the use of ERAS and NRMP. For screening, comparing, processing, and ranking applicants. Provide strategic planning support and development, perform, and monitor S.M.A.R.T. goal driven project work for the program. Support the residency by providing and maintaining accurate, relevant data about specific program requirements and compliance standards in all GME related systems (i.e. ACGME, ERAS, NMRP, WebAds, New Innovations, Specialty Board, FRIEDA, etc.) Direct the workflow and supervise the necessary administrative paperwork and records for the program to ensure compliance and meet accreditation and governance standards. Develop, manage and monitor budget in coordination with the MRP, DME, and PD. Oversight, track, and verify procedure and work hour logs to meet program completion requirements; work hours, conference attendance, EMR Compliance, etc. Coordinate resident filing, data management, seasonal program activities and timeliness, including in-training exams, PEC and CCC milestones Implement, maintain and refine the resident, faculty and programs evaluations systems. Other Duties: Under the direction of MRP and DME, create and/or maintain external (annual review) program advertising/media through websites, brochures, publications and other social media. Participate in resident wellness events as appropriate, including graduation and wellbeing activities as appropriate to support an environment of appreciation and wellness for all team members. Prepare and maintain resident/faculty schedules including rotation schedules, call schedules, lecture schedules. Be able to occasionally travel for professional development. The pay range of this position is $18.53 - $28.92.

Job Description The Arc of Delaware County, a nationally recognized organization serving Delaware County for over 50 years, is committed to providing an environment in which everyone is treated with care and respect. As an employee, we will surround you with highly skilled co-workers and provide you with orientation, training, coaching, support, and opportunities for advancement. We're looking for caring staff, who are kind, eager to learn, flexible, team oriented, and embrace our core values. Achieve with us. Position: Administrative Assistant Salary: $37,419 yearly Schedule: Full-time, Monday-Friday 8:00 AM - 4:30 PM Location: Walton, New York Responsibilities: Perform clerical functions to support the CFO, Clinical Coordinator, Director of Cultural Integrity. Job Duties: Receive, Compile data and generate reports as requested. Answering and directing phone calls Other related duties and responsibilities as assigned. Qualifications: Associate's degree with minimum of two (2) years of secretarial and / or administrative experience with High School Diploma Type 45 wpm Creative problem-solving mindset. Must be able to prioritize, multitask, and manage busy schedules/deadlines. Organized, solution-oriented, and adaptable. Professional written and verbal communication skills. Experience in MS Word Equal Opportunity/Affirmative Action Employer female/minority/disability/vet/ **************

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for a Care Coordinator Associate. You will have the opportunity to make a positive impact on the lives of our patients by ensuring their care needs are met effectively and efficiently. Pay: $16-$18/Hourly based on experience Schedule: M-F 8:30AM-5:00PM Office Address: 718 S State St, Clarks Summit, PA 18411 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Receive and process referrals from various sources, such as hospitals, physicians, and other healthcare providers. Collaborate with internal teams to determine patient eligibility and initiate the intake process. Serve as the primary point of contact for patients, families, and healthcare professionals regarding care coordination. Address inquiries, concerns, and provide guidance on accessing services and resources. Schedule patient appointments, coordinating availability of healthcare professionals and patient preferences. Monitor and update schedules to accommodate changes, cancellations, and rescheduling needs. Communicate pertinent patient information, including diagnosis, treatment plans, and care instructions, to the appropriate individuals. Maintain accurate and up-to-date electronic and physical records of patient information, appointments, and communication. Provide compassionate and empathetic support to patients and their families throughout the care coordination process. We are excited to speak to someone with the following… High school diploma or equivalent 1+ years of Customer Service experience required. 1+ years of Home Care experience preferred. Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

Job Title: Administrative Specialist Overview: Suit-Kote Corporation is currently seeking an Administrative Specialist for our Meadville Pennsylvania Facility. The ideal candidate oversees change as an opportunity to accept all challenges, see obstacles from many different angles. Candidates must have strong computer skills and experience in Microsoft Suite. In this position you will become an important Team Member. Qualified candidates will demonstrate exceptional verbal and written communication skills. Safety Expectations: All Suit-Kote employees are required to comply with all safety rules and to always observe safe work practices and operating procedures. Whenever on Suit-Kote property or job sites, or operating Suit- Kote equipment, employees are expected to conduct themselves in a manner that promotes the safety of the employee, co-workers and others. Responsibilities/Job Duties: · Perform a variety of advanced administrative and support services for the Sales Team. · Maintaining News Paper accounts keeping current, looking at all the papers (most electronic) daily finding bids. Once found working with the Sales Team on if the find is a candidate or not. · Getting a bid bond, putting on the open bid schedule, getting all the bid paperwork ready and sorted for bid day. · Must have or willing to get a Notary License. · Make sure all bids are properly ready to be sent out the door in a timely manner. · Keeping track and updating several spreadsheets daily. · Must be proficient in Microsoft Word and Excell. · Working with the Sales staff by performing administrative duties. · Receptionist duties (i.e. - answering phones, relaying messages, etc.) · Keeping an accurate and efficient filing system. · Responsible for all mail and UPS shipping · Handling of purchase orders and accounts payable in conjunction with corporate accounting · Tracking of trucking mileage and fuel reports · Handling of moderately complex issues, problems in reference to more complex issues to upper management · Perform a variety of advanced administrative and support services · Answer inquiries and obtain information for the public, customers, visitors and staff in a professional and courteous manner. · All other duties as assigned Required Skills/Abilities: · Reliable transportation to and from work site · Strong work ethic · Strong math skills · Physical Organization and time management · Strong data entry skills · Strong communication skills · Proficiency in Microsoft Suite · Willingness to learn · Passing a pre-employment drug and alcohol screening is required and a background check will be conducted · Must have or be willing to obtain an OSHA 10 Hour Safety Certificate Physical Requirements: · Must be able to lift to 20 pounds · Observe and comply with necessary PPE requirements · Must be able to work in a noisy area with many odors present · Bending, stretching, stooping, kneeling, crawling and squatting · Ability to work overtime as needed · Ability to sit in an office space for extended periods of time Other Preferred Qualities: · Basic computer skills (Microsoft Office) · Ability to learn new systems/ such as our B2W system. Must be a fast learner. · High school diploma or GED - a two-year technical degree Additional Duties: This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor. Pay Range: $23.00-$25.00/hour Benefits: Suit-Kote offers competitive wages, paid time off, and a growth-oriented work environment. We extend employer-paid medical and dental benefits, as well as employer-paid life insurance to all full-time employees. Personnel are eligible for participation in our 401k plan as well as supplemental benefits. Equal Opportunity Employer/Veterans/Disabled Equal Opportunity Employer/Veterans/Disabled

Dairy One Cooperative is a national leader in providing services to the agricultural community. We believe in farming and are driven by innovative, empowered, and creative teamwork to build solutions that solve agri-business challenges. Headquartered in Ithaca, NY, and with operations nationwide, we are a 501(5) not-for-profit cooperative owned by approximately 2,000 farmers and our 260 employees have been driving profit-enhancing decisions in the agricultural sector for 76 years. The Customer Success Administrative Assistant is responsible for supporting the activities of all the operational units at Dairy One. Support includes preparing reports, providing phone and in-person reception, and coordinating meeting details as requested. This is a highly collaborative and dynamic position that is a critical piece of ensuring our customers receive prompt attention and have a positive experience every time they contact Dairy One. Key Responsibilities: Printing and assembling customer reports, marketing materials, and awards Phone and in-person reception. Meeting coordination and support. Maintaining inventory of printing consumables (paper, toner, labels) Data entry including maintaining customer information Collaborating with the Marketing team to ensure documents are current Qualifications Associate's degree in business administration or related studies, or a minimum of 2 years of experience as an Administrative Assistant. Attention to detail and ability to organize and prioritize multiple commitments. Proficient with the Microsoft Office suite. Excellent communication, interpersonal, and problem-solving skills, with the ability to communicate with customers and all levels of the organization. Ability to maintain confidentiality and handle sensitive information. Previous experience with Salesforce and Adobe Acrobat preferred.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: Prepare and process documentation related to wealth management clients and activities. Execute client requests in a timely manner. Prepare meeting agendas. Maintain accurate and organized client records and files. Schedule and confirm client appointments, managing FA's calendars. Onboard new clients utilizing various internal and external systems. Process referrals from website and internal sources. Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. Support the management of the Investment Solutions external website. Process Investment Solutions department mail. Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. Responsibilities may be added as the role progresses. Requirements Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). 1-3 years' experience in an administrative or related role in a financial services environment is preferred. Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. Understands all software programs applicable to retail financial services and can use them proficiently. Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. Ability to work well in both independent and highly collaborative settings. Ability to deal with ambiguity. Self-motivated with a willingness to learn. The ability to think strategically. Good problem solving and analytical skills. Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1 Salary Description $21.50 - $26.50 / hour

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Schedule: Monday through Friday: 9am - 5pm. Totaling 37.5 hours per week. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

The Theatre Administration Assistant assists program faculty in the areas of Practicum, Box Office, Front-of-House, and with other tasks as needed to support the functions of the degree program. Applicant must be available to work in person, on campus with program faculty and students. Qualifications Available to work in person ONE hour rotating weekday Box Office shift, Monday-Friday Performance shifts* on October 13-19, November 11-18, and December 2-8, 2025 *Performance shift times vary Total of up to FIVE scheduled hours weekly; more weekly hours scheduled at the discretion of the program faculty supervisor. Successful completion of at least TWO of the following courses: THEA 15000, THEA 15200, THEA 25100, and/or THEA 25101 Experience working/interning in Front-of-House at a theatre or other performing arts company Experience working/interning in customer-facing position(s) Experience communicating with patrons verbally in-person and on the phone, and written communication skills Demonstrable attention to accuracy Desire to work as a member of a team Desire to work with Theatre Administration faculty Preferred Experience and Skills: Experience working/interning in customer-facing position(s), preferably in Box Office or Front-of-House position(s) Experience handling and reconciling cash, credit, and debit transactions Strong time and task management skills Strong analytical and problem-solving skills Duties and Responsibilities: Learn and demonstrate increasing knowledge of: Front of House operations, including but not limited to, Box Office, Concessions, House Management, Opening Night Receptions and the Center for Theatre and Dance Front-of-House and Box Office policies and procedures Theatre seating maps Ticket scanning for printed tickets, print-at-home tickets, and tickets emailed to digital devices Each production's length, performance dates, curtain and run times Directions to and parking solutions for patrons of MTD productions The audience experience and their specific day/night-of-show scenarios Assist patrons purchasing tickets and resolve ticketing and seating issues Troubleshoot discrepancies in cash/credit/debit transactions Model appropriate professional behavior and attire as detailed in program documents Document and report problems and diversions from policy and procedure to the program faculty Follow through on delegated instructions Learn and apply new skills, processes, and procedures and assist co-workers to do similarly Other duties as assigned Performance Review: A performance review for successful applicants will be completed during the last week of classes of FALL 2025 to determine continuation of employment through SPRING SEMESTER 2026. Hours: dependent on schedule; varies by week Supervisor: Angela Branneman (*********************) Application Information: Applications are due no later than Monday, August 18 at 10:00am. Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. This position requires a background check. Instructions for submitting your application: Interested applicants must apply online and attach a resume and a cover letter that includes the responses to the application questions below. Responses to the application questions should be attached to your application under the Cover Letter field. In your attached document, please including the following in list order, not a narrative: Ithaca College student ID number IC email address Cellphone number Major(s), minor(s) Month/year of expected graduation (MM/YYYY) Have you previously held any position as a student employee at Ithaca College? Pay Rate: $ 15.65 / hour Instruction to Applicants Interested applicants must apply online at ithaca.edu/jobs and attach a resume and cover letter. Questions about online application should be directed to Student Employment at ****************************. Screening of applications will begin immediately. Hiring Manager: Mary Scheidegger, *******************

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: * Prepare and process documentation related to wealth management clients and activities. * Execute client requests in a timely manner. * Prepare meeting agendas. * Maintain accurate and organized client records and files. * Schedule and confirm client appointments, managing FA's calendars. * Onboard new clients utilizing various internal and external systems. * Process referrals from website and internal sources. * Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. * Support the management of the Investment Solutions external website. * Process Investment Solutions department mail. * Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. * Responsibilities may be added as the role progresses. Requirements * Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). * 1-3 years' experience in an administrative or related role in a financial services environment is preferred. * Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. * Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. * Understands all software programs applicable to retail financial services and can use them proficiently. * Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. * Ability to work well in both independent and highly collaborative settings. * Ability to deal with ambiguity. * Self-motivated with a willingness to learn. * The ability to think strategically. Good problem solving and analytical skills. * Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1

Baillie Lumber's Rip Division is looking to add a motivated Administrative Assistant to join our team located Sherburne, NY. We are a leading commercial hardwood lumber manufacturer that is experiencing exponential growth, producing a variety of building products for numerous industry sectors. We are seeking a skilled employee to assist with the day-to-day operations. Why join us? · Part-Time, Direct Hire Position · Competitive Hourly Rate - Minimum - Anticipated Maximum Salary: $16/hour - $19/hour Administrative Assistant Responsibilities: · Compile data and prepare reports for daily meetings. · Answers phone calls and directs calls to appropriate parties or takes messages. · Preparing shipping documents for both domestic and export shipments. · Create and maintain filing systems, both electronic and physical · Assists other office staff as required. Administrative Assistant Qualifications: · High School Diploma · Office experience in a manufacturing environment preferred · Computer skills in Microsoft Excel, Word & Outlook · Knowledge of SAP a plus · Attention to detail is key to this role. · Organize multiple work assignments and establish priorities · Ability to multi-task, work under pressure and meet deadlines required · Strong written and oral communication skills · Capability to thrive in a fast-paced environment * The advertised pay range represents what Baillie Lumber Co. believes we would anticipate paying for this position. It is not typical for an individual to be compensated at the top of the range for a position as candidates must possess experience and qualifications that far exceed the requirements.* ***Please refer to the "Full Job Description" button below to review our physical demands form prior to applying to this position.*** Federal and NY State Labor Laws *************************************************************

Budget Title Administrative Assistant 1 (NY HELPS) Campus Title Administrative Assistant 1 School/Division Student Affairs, Division of Department Multicultural Life Office Staff Sub-Type Staff & Administration Salary Level SG011 Salary Range $40,391-$47,695 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary Provide administrative support to the Director and Assistant Directors of the Multicultural Life and Diversity Office (MLDO.) Watch to learn more about careers at SUNY Cortland: ******************************************* What makes SUNY Cortland a great place to work? * Our positions provide predictable salary progressions, and many offer permanency. * Generous benefits include health, dental, and vision insurance, various retirement program options, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings. Major Responsibilities Administrative Support * Serve as first point of contact for the office. * Answer phone calls and give information to callers, take messages, and transfer calls to appropriate individuals. * Greet in-person visitors or callers and handle their inquiries; or direct them to the appropriate person. * Open, read, route, and distribute incoming mail and email for ******************************* or other materials and answers routine inquiries. * Prepare and mail all outgoing correspondence from the office. * Set up and manage paper and electronic filing systems. * Maintain professional staff calendars. * Schedule and confirm appointments and room reservations for meetings. * Save copies of various documents, either digitally or in hard copy; file them appropriately and distribute them to relevant staff. Budget and Financial Transactions * Assist Director with office budget and financial transactions. * Organize transactions in an excel document to make sure we are staying within budget for specific programs, initiatives, supplies, etc. * Submit paperwork for financial transactions, including orders for giveaways, office supplies, technology, and program-related materials. * Create and submit travel expense reports for staff. * Order and distribute supplies. Program Support * Assist in preparing, advertising, and coordinating logistical components of programming. * Create and monitor registration forms for programs and events. A few examples include the Kente Celebration, Conference and Ally Development Workshops, etc. * Maintain event calendars and reserve rooms needed. * Send out campus communication to advertise upcoming programming. * Create event materials such as invitations, nametags, programs, etc. * Prepare necessary handouts for upcoming programs. Work Study Student Support * Help supervise work study students. * Collaborate with the MLDO professional staff to create tasks for the work study students. * Keep track of the work study students' hours worked and approve their time sheets. Functional and Supervisory Relationships Position will report directly to the Director of MLDO. Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. 1. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. * $40,391 (Trainee 1- NS equated to SG-8) * $45,081 (Trainee 2- NS equated to SG-10) * $47,695 (Full Performance level SG-11) 2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 (NS Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (NS Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Preferred Qualifications Knowledge, Skills & Abilities About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date 01/23/2026 Posting Detail Information Posting Number S25071 Review Start Date Open Until Filled Yes Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: * Maintain confidentiality regarding client and departmental information as per agency policy. * File and organize individual charts * Submit billing on a timely basis in compliance with state standards * Operates general office equipment, including printer/copier, postage machine and computer. * Collects and organizes data required by the staff for meetings and appointments. * Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. * Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. * Works cooperatively with all staff. * Performs related work as required. * Send letters to consumers * Update release of information forms when necessary * Update insurance information * Data entry/data maintenance as assigned * Develop new techniques/procedures to improve service delivery and/or job tasks. * This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: * Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. * Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. * DailyPay -- access your pay when you need it! * On the Goga well-being platform, featuring self-care tools and resources. * Access Care.com for backup childcare, elder care, and household services. * Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). * Tuition reimbursement and educational partnerships. * Employee discounts and savings programs on entertainment, travel, and lifestyle. * Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply! Our ideal candidate will possess the following skills: * High school diploma or GED required * Experience working in an office setting required * Experience with Microsoft Office programs required

SUNY Broome Community College is seeking applicants for a full-time Senior Staff Assistant for the Office of Marketing & Communications (MarCom). This in-person position reports to the Director of Marketing, Communications & Public Information, working with a talented team to tell the stories of SUNY Broome and elevate the institution as one of New York State's top community colleges. The ideal candidate will have experience in communications, public relations, and/or marketing, outstanding written and verbal communication skills, experience capturing and creating content for digital and print platforms, experience promoting and supporting large-scale events, and the ability to work effectively with a diverse community. Responsibilities include, but are not limited to: * Actively support strategic marketing and communications campaigns. * Provide marketing, technical, organizational and general support to college events, activities and operations. * Write, create and develop content for web, social media, and print platforms. * Work closely with administrators to tell stories that help publicize the college in both external and internal outlets and publications. * Leverage photography, videography, and graphic design to create compelling visual content. * Supervise student assistants and/or interns. * Reporting on and measuring success of campaigns using analytics. Requirements: * A Bachelor's degree in a relevant field is required. * One (1) year of supervisory experience is required. * Two (2) to three (3) years of experience working in an educational institution or in a related administrative function is desired * Ability to write and edit for a digital-first environment. * Ability to maintain a unified voice and consistent branding across all College platforms and materials. * Ability to be innovative and creative. * Ability to stay current with technological advances in the field. * Ability to attend and support institutional events. * Ability to work well with administrators, faculty, staff and students and community stakeholders. * Ability to communicate effectively verbally and in writing. * Must be eligible to work in the United States without a visa sponsorship. Additional Information: The minimum salary for this position is $56,497. Salary commensurate with experience and qualifications. Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check. Affirmative Action/Equal Opportunity Employer. To learn more about SUNY Broome's employee benefits please click here. Application Instructions: For best consideration, application materials must be received no later than Friday, January 9, 2026. SUNY Broome will continue to review and consider applicants until the position is filled. Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to: URL: *****************************