Legal assistant jobs in North Miami Beach, FL

Litigation Paralegal needed for immediate placement Law Offices of Rhonda F. Qualifications, skills, and all relevant experience needed for this role can be found in the full description below. Gelfman, P.A. - North Miami Beach, FL Full-Time | In-Office Only Seeking a skilled paralegal, familiar with Florida statutes, case law, family matters, civil claims, xevrcyc arbitration, and the ability to learn new areas of law in a fast paced environment.

Seeking an experienced Corporate Legal Assistant to provide high-level administrative and legal support to corporate attorneys in a fast-paced, professional environment. The ideal candidate will be detail-oriented, highly organized, and skilled in managing multiple priorities while maintaining accuracy and efficiency. Key Responsibilities: Provide comprehensive administrative and legal support to corporate attorneys. Prepare, edit, and format legal documents, agreements, and correspondence with precision and attention to detail. Maintain and organize both electronic and paper files using a document management system. Create, edit, and manage documents in Microsoft Word and Adobe Acrobat, including tracking versions and redlines. Manage complex attorney calendars, coordinate meetings, and schedule Zoom and conference calls. Maintain attorney contacts, track deadlines, and assist with matter and case management. Ensure consistency and accuracy in document formatting, version control, and final deliverables. Handle general administrative tasks such as preparing new client/matter reports, drafting engagement letters, arranging travel, processing expense reports, entering time, and maintaining files. Qualifications: 3-5+ years of experience as a legal assistant, with corporate law experience strongly preferred. Advanced proficiency in Microsoft Word and experience using Adobe Acrobat. Familiarity with document management systems such as iManage, NetDocuments, or similar platforms. Exceptional organizational skills and meticulous attention to detail. Proven ability to manage multiple priorities and meet tight deadlines. Strong written and verbal communication skills. Professional demeanor, reliability, and a strong work ethic. Ability to work both independently and collaboratively within a team environment.

A global law firm is seeking a General Counsel Clerk in Miami. This full-time role involves supporting attorneys and paralegals in discovery tasks and maintaining document databases. The ideal candidate will have strong technology skills, including proficiency in Microsoft Office, and excellent organizational and communication abilities. Law firm experience is preferred. Join a collaborative environment with opportunities for professional growth. #J-18808-Ljbffr

Support in-house legal team for a national retail real estate owner/operator. Primary focus on retail leasing (shopping centers, power centers, big-box, QSR) including lease drafting, amendments, SNDAs, estoppels, and portfolio administration. Key Responsibilities: Draft and review retail leases, LOIs, amendments, SNDAs, estoppels, and subordination agreements Abstract leases and maintain critical date calendars for percentage rent, co-tenancy, kick-outs, etc. Coordinate with leasing brokers, property managers, and outside counsel on deal flow Manage lease execution process and maintain fully executed lease files Assist with due diligence for acquisitions, dispositions, and financing Qualifications 3-7 years paralegal experience with retail leasing (shopping centers, big-box, QSR) Deep knowledge of percentage rent, CAM reconciliation, exclusive use, and co-tenancy provisions Yardi, MRI, or Lucernex experience strongly preferred

Full service Brickell law firm has an immediate opening for a 5+ year litigation legal assistant. The ideal candidate should have experience in commercial litigation and be experienced in both state and federal e-filing. The position requires someone capable of multitasking and prioritizing tasks as necessary. This is a position that requires someone to thrive in a fast paced and team oriented environment. Excellent clerical skills are essential. Top tier benefits and salary are offered for this 4-1 hybrid position. Position also covers all parking or transport costs as well as free access to the office building amenities including an on site gym. Major law firm experience preferred. Position Id 20769 Job Type Full-Time Regular Location Miami FL Compensation $85,000.00 Apply With

The Fort Lauderdale Office of Stearns Weaver Miller Weissler Alhadeff & Sitterson, P.A., is seeking an experienced full-time Construction Legal Assistant with a minimum of 5 years of experience to support multiple litigators and transactional attorneys in a legal assistant and administrative capacity. Performs various administrative and clerical tasks, including but not limited to responsibilities outlined below. Learn more about us at stearnsweaver.com. Responsibilities Create, format, edit and proofread Word documents, Excel spreadsheets, and PowerPoint presentations Formatting briefs, pleadings, correspondences, and other legal documents Prepare shells for attorneys in preparation for all motions, discovery, and trial documents Prepare notebooks, exhibits, and other documentation as assigned File legal documents with state and federal courts (e-filing knowledge is a must) Proofread and cite-check legal briefs, while creating a Table of Contents and Table of Authorities Prepare and edit AIA contracts and custom contracts Prepare for trial by assisting paralegals and attorneys Performs a variety of administrative functions such as conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assisting with business development and firm projects Organize, update, and maintain paper and electronic client files Prepare and maintain pleading indexes within the document management system Maintain attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs Coordinate and schedule meetings, conference calls, Zoom calls and depositions Qualifications Minimum of 5 year's experience with at least 2 years focusing on Construction matters Experience with federal and state court procedures and e-filing requirements Must have excellent proofreading, document formatting, and redlining skills Must have excellent verbal and written communication skills Must have working knowledge and proficiency in using Microsoft Office Suite Must be punctual, meticulous, proactive, reliable and self-motivated Must have the ability to manage time, plan and prioritize various assignments/projects simultaneously, and communicate with team members to resolve conflicting priorities Must be a team player, willing to support other firm members Ability to work in both an independent and team environment Experience with Worksite/Filesite document management system Flexibility to work overtime during the week and weekends, as needed Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Employment Type: Full-Time, Entry Level Department: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals: Provide a variety of direct legal support assistance services to include: * Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved. * Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format. * Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices. * Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists. * Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings. * Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following: * Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. * Obligate funds for litigation expenses and monitors for continued necessity. * Review bills and invoices and submits to budget office for payment. * Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances. * Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney. * Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature. * Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter. * Attend meetings and trainings as may be required and appropriate. * Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar. * When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits. * Perform other related duties as assigned. Qualifications: * At least one year of specialized litigation experience required, however over three years is preferred. * Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. * Requires excellent written and oral communication skills. * Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. * Ability to consistently deliver highest quality work under extreme pressure will be very important. * Ability to obtain a Public Trust Security Clearance Our commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

JOB TITLE: Legal Assistant EMPLOYER: A-CAP Services LLC DEPARTMENT: Legal and Compliance REPORTS TO: Associate General Counsel (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP's insurers and third-party clients. This group also provides strategic and operational support to A-CAP's portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP's primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE Supports the legal and compliance department by assisting in the preparation and coordination of contracts and deal documents, and by assisting with general administrative duties. WHAT YOU WILL DO: Coordinate transaction document processes with internal teams and external agents. Assist in preparing and reviewing contracts, agreements, addendums, powers of attorney, board resolutions and other legal documents. Maintain organized transaction files and records. Responds to information inquiries from teammates. Monitors project status, key dates and deadlines related to each transaction. Coordinates and participates in preparation of status reports. Provides general logistical help and supports the maintenance of contracts and project files. Assists in development and implementation of office systems and procedures as needed. Assists with special projects as assigned. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Performs other related duties as assigned by management. WHAT YOU WILL NEED: Strong attention to detail and ability to perform basic math calculations accurately. Proficient in 10-key typing for data entry purposes. Excellent communication skills, both written and verbal. Ability to multitask and prioritize tasks in a fast-paced environment. Excellent grammatical and spelling skills. Keystroke a minimum of 60 wpm. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Strong interpersonal skills. Ability to understand and follow written and verbal instructions. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgement with the ability to make timely and sound decisions. Creative, flexible, and innovative team player Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail. Demonstrated ability to plan and organize projects. Ability to perform diversified clerical functions and basic accounting procedures. Ability to effectively communicate with people at all levels and from various backgrounds. Preferred candidates will have knowledge of real estate contracts and transaction processes. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive compensation programs Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays Voluntary Supplemental Insurance Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: ******************** EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact *********** and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bernheim Kelley, LLC, is looking to hire a bilingual English/Spanish Legal assistant to work alongside attorneys and paralegals to achieve clients' goals. Our ideal candidate will have experience as a legal assistant with a minimum of 1 year in Worker's Compensation case handling and will have excellent organizational and communication skills. Great opportunity for an experienced legal assistant who wants to join a boutique-style firm and take advantage of larger firm benefits, including health insurance, 401(k), a steady paycheck, and access to numerous firm resources, including top-tier technology, marketing, and human resources. Bernheim Kelley not only focuses on obtaining incredible results for clients but also focuses on creating a comfortable and career-focused workplace for our employees. Personable, strong, professional candidates who want to work with like-minded colleagues in an outstanding firm will thrive in this job and work environment. Contact us to hear more about our unique approach to the position, and you can have the opportunity to achieve great professional and financial success with BK. We are hiring for both our Miami, FL, location and our Ft Lauderdale, FL, location. Meet with clients to gather information during all phases of the case. Organize and maintain all case files and information concerning engagement, whether electronic or paper, in accordance with the law firm's policies Communication with and update clients on case status as requested Scheduling all legal events with clients, opposing counsel, and the Judges' offices Perform general administrative tasks, such as answering phone calls, scanning documents, and data entry Must be a team player, dependable, and highly motivated to close tasks and activities Bilingual English/Spanish (written and oral) Computer proficient - specifically with case management software, MS Office, and spreadsheet presentation Exceptional organizational skills as well as effective communication skills, both written and oral High school diploma or equivalent required This position provides an opportunity for a career with a competitive compensation and benefits package, challenging work that genuinely makes a difference in people's lives, and a professional but friendly work environment. All inquiries will be kept strictly confidential.

The legal assistant position requires a person who is able to calendar court related and client related events, to continuously update the calendar. The position requires the person to be proficient with scheduling hearings, depositions and conferences with multiple persons and parties. Moreover, we operate as a team and they must be able to work well with others and to be part of team. Strong organizational skills are a must and they must be proficient with following up to ensure requests sent to client, carriers, opposing counsels, the Court, experts and others. Essentially, they need to diary follow ups for themselves as well as the attorneys. Additionally, the position requires someone who is proficient with Outlook, Adobe, and Word and they must be able to prepare form letters and emails to clients and insurance carriers that provide notice of events, hearings, depositions, meetings, mediations, conferences, and other administrative tasks. Also, the person must be able to handle the preparation of form letters and processing of invoices for consultants,/experts, and other vendors. In some instances invoices are handled directly in house and reimbursement forms need to be completed. Other form letters include client introduction, assignment acknowledgement, and file closing letters to the client, carrier/s, experts, vendors, and others. The assistant must also be able to check court dockets for pending events such as hearings, mediations, and trials. They must also be proficient with e-filing. Looking for a motivated individual who wants to be part of an energetic team

Are you a legal assistant interested in learning more about workers' compensation law? You've come to the right place! Kelley Kronenberg has a long-running and successful history defending workers' compensation claims on behalf of employers, insurance carriers, self-insured corporations, third-party administrators, and claims servicing agencies. We are seeking am motivated individual with experience working in a remote environment for a Junior Legal Assistant with our Workers Compensation Team! This position would be working on scheduling with the courts, scheduling mediations, fielding calls from our corporate clients, drafting correspondence in regards to upcoming hearings/meetings/mediations, and other duties that may overflow from our busy Legal Assistant team! PerKs of working at Kelley Kronenberg: Competitive Salary with Yearly BONUS! Company Paid PPO Health Insurance + Dental & Vision Options Generous Paid Time Off + Floating Holiday and Mental Health Day 401K Retirement with Employer Match Diverse, Equal & Inclusive Work Environment Ongoing Support & Professional Career Development We are happy to provide training and development in this position, and are open to candidates who are fresh out of college, who are eager to learn, contribute to the team's success, and able to thrive in a fast-paced environment are encouraged to apply within! We can recommend jobs specifically for you! Click here to get started.

Are you ready for a career challenge that focuses more on personal growth than just a job posting? If you're passionate about assisting others and thrive in a high-achieving environment, Rossen Law Firm is calling your name. Based in Fort Lauderdale, Florida, we stand by good people during tough times to pave the way for a better future. We are in search of a driven and meticulous Legal Assistant to support our dynamic team, contributing to daily operations and case preparations for a seamless workflow. Joining us means being part of a vibrant team of dedicated, witty, and skilled individuals who are committed to treating our clients with utmost respect, empathy, and care. Ready to embrace the challenge? Interacts with clients and other parties and builds relationships with them by phone, email, and in person. Act as backup intake for potential new clients who call, text, or fill out a web form in order to schedule them for a Strategy Session while promoting the firm. Travel between the Fort Lauderdale and Boca Raton offices. Maintain and update case management system, relationship management systems, document management systems, and other mission-critical systems. Maintain calendars: schedule appointments, post tasks, and deadlines, and ensure the Firm and team's calendars are accurately maintained and organized in a logical and efficient manner. Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the Firm's files (paper, electronic, or both). Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts' primary point of contact with the firm for all administrative and scheduling issues. Is also responsible for monitoring Court Zoom if the attorney is not present. Prepares and ensures the execution of engagement agreements, receipt of signed agreements, Waivers of Prosecution, and sections of Seals and Expungement cases. Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, co-counsel, and opposing counsel, including legal motions: Motion Modify Pre-Trial Release, Motons for Early Termination of Probation. Ensures that the attorney has all of the relevant materials ready when the attorney has meetings or court appearances, including trial prep and trial binders, mitigation, legal research, and case law. Enters time, billing data, and costs. Sets up and manages new client and Firm files (including unique post-strategy session tasks); closes files after the case is closed. Make copies, scan documents, mail subpoenas/discovery to clients in custody, and provide in-house notary services. The Legal Assistant carefully ensures tasks are completed by the due date, legal documents are accurate, and client communications are handled promptly. This person must have excellent time management skills in addition to the following: 1+ years of proven experience in legal support is required. Experience in criminal law is preferred but not required. Excellent computer skills and experience in Microsoft and Google applications and Salesforce. Reliable transportation to travel between our Fort Lauderdale and Boca Raton offices. Strong customer service skills with a genuine desire to help people in need. You must love criminal defense. A strong-minded person who can handle coaching in a fast-paced environment. Ability to handle sensitive situations in a professional, confidential, and courteous manner. A curiosity to learn things quickly and always strive to be better. Spanish speaking is preferred. Strong understanding of legal terminology, procedures, and documentation. Excellent organizational skills and the ability to manage multiple priorities effectively. Detail-oriented with a commitment to accuracy and quality. Ability to work independently and as part of a team in a fast-paced environment.

Legal Assistant About The Firm La Cava Jacobson & Goodis, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 50 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson & Goodis are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results. Full Job Description La Cava Jacobson & Goodis is currently seeking a Legal Assistant with 3+ years of prior Insurance Defense experience, preferably in the areas of medical malpractice and healthcare defense. Primary Responsibilities Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedules appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate's team of attorneys. Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format and content. Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensuring compliance with client billing guidelines. Handle incoming invoices from vendors, experts, and other third-parties for services rendered to the firm on behalf of our clients. Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and Prepare files for closure. Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members. Assist with the organization of client materials and attorney work product. Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel. Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients. Efficiently and thoroughly understand how to use all necessary Firm software. Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc. Skills & Abilities Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Communication: Possess excellent verbal and written communication skills. Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments. Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure. Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed. Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer. Minimum Qualifications High school diploma from an accredited institution. Minimum of three - five years of experience required. Benefits La Cava Jacobson & Goodis offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.

Short Description: Legal Secretaries and Administrative Assistants Complete Description: Inventory Management Miami Dade County and State of FL annual inventory of capital assets. Sorts and prepares data, travel to all court locations, maintains accurate records, surplus documentation, new assets, maintains inventory records, reconciliation, police reports, compile final report for submission, reports findings to the Purchasing Manager Miami Dade County Informs Platform Manages the Informs needs for the division, reporting and working directly with the Purchasing Manager, Assigned to receive all Procurements Informs POs, Receives purchase orders in Informs, submits and process invoices for payment, Responsible to review and handle all Informs reports for pre-edit errors (receipts and invoices) and resolve, conducts research and navigates Informs, back up to create Informs POs on behalf of staff, Assists CITeS with Informs related matters, acts as the liaison between the division and Informs partners in the County. Responsible to maintain the COVID 19 master files in share point, records all purchases, distributions and on hand stock. Tracking of all PPE supplies by items and divisions, prepares PPE supplies for distribution, reports to Purchasing Manager; COOP, maintains vendors list up to date, Procurement staff emergency contact information, and Procurement partners contact information. Attends emergency/safety training provided by ISD and reports back to the division. Administrative and clerical support to the division, assignments provided by the Purchasing Manager, upkeep monthly reports, Assist Purchasing Manager with the development of excel worksheets to facilitate the Procurement process. Assists with issuing Informs purchase orders. Assists with the STMS/Informs travel systems training, assist travelers with troubleshooting, provides guidance with travel related matters; Assists with the ordering and distribution of office supplies, Review invoices for compliance, confirms delivery of goods and services and process invoices for payment, works directly with the Purchasing Manager on ongoing projects providing support, back up for Procurement staff, assists all walk ins, maintains stockroom. Assists with research ** BG Check will be done by the client** View all jobs at this company

Instasks App is a Professional Concierge Service. The app provides top-tiered professionals and clients with an online platform. Our unique approach to building an App is to give the client and the provider instant bookings and an easy process of all services: For example, client requests for quick tasks and large projects. Providers receive custom requests for their specialized skills. The app takes care of all invoicing between client and provider with a detailed invoice. And book all the confirmed jobs. We track providers' locations for the client's en route to any job. We created a portal platform to guide you in listing your professions. The platform provides you with schedules, invoicing and credit card processing are all part of the enhanced technology. Clients will have a choice to give the providers reviews and star ratings to ensure our elite services when booking on our app. Our mission is to help all providers strive to achieve their financial and independent goals. To have more time with their families and create a brighter future for all. The App offers opportunities to providers over the age of 18 and, by law, over the age of 21 for any tasks serving liquor. Build your future with a secure & safe platform. Be your own boss by choosing the TASKS that best suit your schedules and be available to work when you want to work. Build your income to help increase your revenue. Book tasks that are within a 15-mile radius. Our language preferred gives you better communication skills during your tasks. Our client's and providers' health & well-being are our highest priorities. BACKGROUND CHECK POLICY: All providers accountants go through an extensive (background check) through a third party company. The certificates they receive are in place to ensure the provider and client feel safe. The document you receive from the third-party background company can be given to any job you are applying for. Our policy states all providers must go through a third party background check only after you are confirmed for a job. We request you do not go through the background check link until you are confirmed for any jobs. ETIQUETTE TRAINING POLICY: Each provider will go through etiquette training to ensure that every provider is a friendly and well-mannered individual. We are poised to give our clients the very best in professional service. Our platform should leave no room for laxity as we work hard to bring the very best to our customers. SKILLS AND ABILITIES: Requires working from detailed instructions and occasional independent decision-making. Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals. We are looking for a self-motivated Legal Assistant to ensure the smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. Responsibilities Provide administrative support to a lawyer and enhance office effectiveness. Handle communication with clients, witnesses etc. Administratively support and attend trials. Prepare case briefs and summarize depositions, interrogatories and testimony. Conduct investigations and statistical/documentary research. Locate and develop case relevant information. Type up and file basic legal documents and correspondence. Answer and direct phone calls. Maintain contact lists. Monitor deadlines and juggle calendars. Requirements Proven working experience as a legal assistant or legal secretary. Familiarity with the law, legal procedures and protocols, and the court system. Satisfactory knowledge of the day-to-day operations of a legal office. Computer literacy. Proficiency in English. Working knowledge of case management software. Excellent secretarial and organizational skills. Ability to juggle multiple activities and work under pressure. Legal Assistant certification or diploma.

We are seeking an experienced Legal Practice Assistant (LPA) to join the Boca Raton office. In this role, you will provide high-level support to attorneys, associates, and paralegals across multiple practice areas, including Corporate, Litigation, Tax, and Trusts & Estates. This is an exciting opportunity for a detail-oriented professional to be part of a dynamic and collaborative legal team. What You'll Do: Provide administrative and legal support to attorneys and paralegals in various practice areas. Assist with the preparation, editing, and formatting of legal documents and correspondence. Manage attorney calendars, including scheduling meetings, hearings, and depositions. Coordinate travel arrangements and prepare expense reports. Handle client communications and maintain client files. Enter attorney time into InTapp Time Entry and assist with billing processes. Conduct document management using iManage and assist with other legal administrative tasks as needed. What You'll Bring: Minimum of 3 years of legal experience, ideally in Corporate, Litigation, or Trusts & Estates. Strong working knowledge of Microsoft Word, Excel, and InTapp Time Entry; familiarity with iManage and PowerPoint is a plus. Excellent communication and organizational skills with the ability to prioritize and multitask. A proactive approach to problem-solving and attention to detail. Ability to work independently and as part of a team in a fast-paced environment. Learn more about this opportunity and join a firm that values innovation, collaboration, and excellence. ****************************

Founded in 2003, Kanner & Pintaluga is a NLJ500 and Mid-Market Pro 50 law firm that has recovered over $1 billion for property damage and personal injury clients nationwide. With nearly 100 lawyers and more than 30 offices throughout the Central and Southeastern United States, our primary goal is to achieve the most favorable outcome for our clients, who have the absolute right to receive the maximum compensation for their damages. POSITION SUMMARY: The Legal Assistant will work directly with their attorney and litigation paralegal to support ongoing cases in compliance with Florida's Rules of Civil Procedure. Responsibilities include obtaining medical records, updated bills, liens, loans, and PIP logs; drafting legal documents for attorney review; and communicating with clients and opposing counsel. ESSENTIAL JOB FUNCTIONS: Review and rename medical records, bills, NPNP records, LOPs, PIP logs & health insurance liens. Read and review intake, notes, and discovery. Request medical records, bills, and diagnostic CDs. Create full sets of medical records & bills. Prepare medical notebooks for depositions, mediations & trials. Enter visits and physician names for medical chronologies and Expert/Witness lists. Audit medical bills. Process invoices for medical records, bills, and diagnostic CDs. Review health liens, prepare health lien keys, and dispute all unrelated claims. Follow up with medical providers & update files accordingly. E-file legal documents in Florida's E-portal system. Save documents and enter witnesses/contacts names in case management system Draft legal court documents including subpoenas. Communicate with clients monthly. Coordinate client transportation for appointments. Maintain attorney's calendar. Act as interpreter for attorney with non-English speakers if capable Perform other related duties as assigned. EXPERIENCE/REQUIREMENTS: Full-time, 8:00 am to 5:00 pm, M-F. High school/GED diploma required. Bilingual, fluent in English/Spanish. Creole is a plus. Strong customer service skills. Legal experience, including experience with clients, preferred. Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Pro or other similar PDF software. Ability to communicate effectively and efficiently. Manage heavy workload in a fast-paced environment. Excellent organizational skills and being able to multitask and prioritize workload. Teamwork oriented. FIRM BENEFITS The Firm offers a competitive benefits package for our full-time employees and their families. Here is a summary of our benefits (the list is not all-inclusive): Competitive Wage Paid Time Off, Holiday, Bereavement, and Sick Time 401K Retirement Savings Plan with Firm match Group Medical/Dental/Vision Plans Employer-Covered Supplemental Benefits Voluntary Supplemental Benefits Annual Performance Reviews Equal Opportunity Statement Kanner & Pintaluga is an Equal Opportunity Employer. Kanner & Pintaluga retains the right to change, assign, or reassign duties and responsibilities to this position at any time - in its sole discretion. Employment is at will. E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

LOGS Legal Group is currently seeking a part time, onsite, Legal Assistant to provide support to our Litigation Practice Group in our Florida (Boca Raton) office location! Job title: Legal Assistant - Litigation Location: Onsite - Boca Raton, FL Position status: Part Time WHO WE ARE For nearly half a century we have been known as thought leaders in the creditors' rights industry. Our localized legal expertise is backed by national resources and ongoing innovation to create a one of a kind experience for our clients. Our services range from default servicing to real estate and our client base allows us the opportunity to work with the finest banking institutions available. WORKING FOR LOGS The LOGS Employee: Our employee population ranges from those just beginning their careers at LOGS to individuals who have been with the organization for decades. We pride ourselves in exploring applicants with experience from all walks of life, both personal and professional. Our organization's goal is to provide an environment that supports contributions from all levels, values diversity and fosters inclusivity. One of the strongest ways in which we work to accomplish this goal is through hiring qualified candidates that share in our vision for creating collaborative and accepting work environment. Our Core Values: Our success is attributed to many factors, one of which is our Core Values that live through our teams and our work product. A successful LOGS team member embraces these values and ensures they are representing these core values whenever they are working on behalf of the organization. Regardless of which role you are applying for, the following characteristics should speak to what you bring with you to the organization. These characteristics align with our Core Values and all employees are expected to embody them! Highly Focused on Results: Characteristics - Responsive, efficient, results orientated, data and deadline driven, problem solver, positive approach, detail oriented, hardworking, reliable. Understand the Value of Reputation: Characteristics - Accountable, words match your actions, superior customer focus, strong interpersonal skills, honest, attentiveness, professionalism We” Focused: Characteristics - Supportive, positive, helpful, humble, team player, respectful, open and honest, constructive communicator, values the team higher than the individual, composed, assumes the best. Drive to Innovate: Characteristics - Growth minded, flexible, curious, embrace change, values continuous improvement. Responsibilities include but are not limited to: Adhere to basic instructions, job aids and procedures outlined by leadership in relation to assigned workload. Appropriately use and update the Firm case management system with data, status information and legal file documentation within the expected timeframe requirements. Appropriately update clients as required/requested. Sort, scan, categorize, label, digitally file and properly organize legal documentation as it pertains to assigned tasks. Communicate professionally through various platforms: phone, email, internal/external messaging systems timely. Adhere to Firm policy and apply policy requirements while processing files and assigned work. Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product. Seek out guidance and training when challenging issues arise and escalate concerns timely to avoid unnecessary risk to Firm. Timely completion of all assigned trainings in the Firm LMS. Additional duties as assigned. Review incoming documents associated with assigned casefiles and can properly determine the next step. Assist with preparing required items for court appearances. Draft correspondence to clients as needed transmitting documents. Schedule meetings, depositions, mediation, and court hearings. Draft legal documents including routine pleadings and motions, affidavits, and files motions and pleadings according to procedures. Other duties as assigned Training and Experience: 2-5 years of Litigation based experience preferred Conditions of Work: Ability to sit or stand for long periods Ability to remain focused for extended periods Ability to work on computers for a significant portion of the day Ability to perform tasks requiring repetitive movement (typing, clicking, swiveling, etc.) Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. All applicants applying for U.S. job openings must be authorized to work in the United States. If you require an accommodation during the interview process, please indicate same when responding to this posting.