in Plano TX ///
An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Coordinator with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration. Experience with Japanese language and business culture is a strong plus.
Main Responsibilities
Provide comprehensive administrative support to the business operations team and management.
Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies.
Manage inventory, shipments, and deliveries related to business operations.
Maintain and update accurate administrative records and data in a timely manner.
Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing.
Analyze and manage data using Excel and PowerPoint, and prepare timely reports/materials for internal teams and management.
Support and organize internal team events, meetings, and company functions.
Serve as the initial point of contact for administrative and operational inquiries.
Ensure effective internal communication and coordination across functional teams.
Support the submission of administrative documents to internal departments and external organizations.
Perform other administrative duties as assigned.
This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing.
Qualifications
Bachelor's degree required.
1+ years of experience in administrative support, customer service, or HR-related roles.
Prior experience as an Administrative Assistant in a corporate environment is required.
Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus.
Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus.
Strong interpersonal skills with a customer-service mindset.
Ability to manage multiple priorities and adapt in a dynamic work environment.
Excellent written and verbal communication skills.
High level of professionalism, confidentiality, and discretion.
Strong organizational, analytical, and time-management skills.
Collaborative, proactive, and resourceful team player.
Familiarity with HR processes and company-wide policies is a plus.
Friendly demeanor with a positive, team-oriented attitude.
Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.
We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.
$32k-46k yearly est. 3d ago
Looking for a job?
Let Zippia find it for you.
Real Estate Recruiter / Office Coordinator
Homesmart Stars
Office assistant job in Plano, TX
Career Services Coordinator - Real Estate Office (FT or PT, In-Office Only)
Plano, TX
A busy, fast-paced real estate brokerage is seeking a polished, friendly, task-oriented professional to join our team. This is an
in-office
position (remote work is not available) supporting our agents, our leadership team, and our growth initiatives.
We offer either Full-Time or Part-Time schedule:
Full Time: Weekdays
Part Time: Monday-Friday, either 10:00am-2:00pm or 10:00am-4:00pm
We are looking for a positive, upbeat professional with exceptional communication skills - both written and verbal - who can thrive in a fun but high-performance environment. Real estate experience and TREC license is required.
Primary Responsibilities
Recruiting & Retention
Identify and Recruit new and experienced agents to the brokerage
Support agent onboarding and orientation
Assist with retention initiatives and ongoing agent engagement
Agent & Office Support
Serve as a point of contact for agent questions
Provide reception and general administrative support
Assist with class/event setup and coordination
Support the Broker as needed
Operational Excellence
Maintain high standards of organization, accountability, communication, and follow-through
Ensure a professional, productive, and high-functioning office environment
Manage documents, scheduling, and various operational workflows
Qualifications
Real estate experience required; TREC license required
Strong written and verbal communication skills
Highly organized, detail-driven, proactive self-starter
Strong proficiency in Microsoft Office and general tech tools
Professional, polished, and team-oriented demeanor
Compensation
Hourly pay
Recruiting bonuses available
What Our Agents Benefit From
Choice of 100% commission OR Split commission plans
National network of 26,000+ agents
Agent website & CRM included
Training, training & more training - live in office, live webinar, and recorded sessions
Accessible, in-office Broker
Full-service, transaction-fee brokerage model
Free training + CE classes
Mentorship program for new licensees
Free marketing tools and marketing platform
$32k-42k yearly est. 2d ago
Administrative Coordinator
Delta Dallas 3.9
Office assistant job in Addison, TX
Administrative Engagement Coordinator
Schedule: Monday-Friday, 9:00 AM-5:00 PM
Work Environment: In-office
Employment Type: Full-time, salaried
The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach.
This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time.
This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others.
Key Responsibilities
Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events
Manage handwritten birthday cards, mailings, and personalized outreach
Coordinate and deliver gifts to local Dallas healthcare providers when applicable
Track engagement timelines and ensure timely execution of initiatives
Assist with planning and execution of engagement events, activations, and group lunches
Source vendors, obtain pricing, manage orders, and coordinate logistics
Provide administrative support related to engagement activities, including documentation and tracking
Maintain accurate records related to milestones, gifting, and events
Collaborate with internal teams to support conferences, recruiting events, and internal initiatives
Assist with internal communications such as newsletters, announcements, and engagement updates
Support onboarding-related engagement activities for new healthcare providers
Identify opportunities to improve engagement processes and recommend enhancements
Ensure a consistent and professional experience across all engagement touchpoints
Qualifications
Strong organizational and time management skills
High attention to detail and follow-through
Strong interpersonal and communication skills
Ability to manage multiple priorities in a fast-paced environment
Proactive, dependable, and adaptable
Healthcare industry experience is a plus, but not required
Work Schedule & Travel
This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.
$33k-43k yearly est. 1d ago
Office Coordinator
Davidson Bogel Real Estate
Office assistant job in Dallas, TX
I. Receptionist
A. Greets and directs clients to appropriate individuals or meeting rooms
B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person
C. Transcribes after-hours voicemails and sends messages to appropriate party
D. Manages incoming meetings and organizes catering as needed
E. General housekeeping of the reception area
F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx
II. Office Coordination/Operations
A. Restocking/cleaning kitchen throughout the day and at the end of day
B. Restocking/cleaning conference rooms after each meeting
C. General housekeeping of the entire office
D. Order daily lunch for Partners
E. Handle any maintenance or repairs with building management
F. Liaison between IT and employees to ensure issues are resolved in a timely manner
G. Maintain organization of file, supply, and storage areas
III. HR Support
A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies
B. Manage and maintain a filing system for Partners and COO
IV. Purchasing
A. Ordering business cards
B. Office and Kitchen Supplies - keeping stock and ordering inventory
C. Miscellaneous orders for Partners
V. Executive Assistant Back Up
A. Constant communication with the Executive Assistant
B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed
C. Assist Executive Assistant(s) as needed
Qualifications & Requirements:
Education:
· High school diploma
Experience:
· 2-4 years' experience as a receptionist or admin assistant with heavy phone usage
Skills:
· A high degree of professionalism on the phone and in person
· Exceptional organization skills and attention to detail
· Ability to complete tasks and projects with little oversight
· Self-motivated
· Strong ability to multi-task
· Able to use a switchboard
· Proficient in Excel, Word
· Optional experience: CoStar, LoopNet, Monday.com
$32k-42k yearly est. 4d ago
Front Desk Receptionist
Insight Global
Office assistant job in Dallas, TX
A client of Insight global is seeking a polished front desk receptionist to be the first point of contact for their office. This role requires someone with experience in high-end environments who is confident engaging with high-net-worth individuals.
Details
on-site in Dallas, 5 days/week
Professional, welcoming presence at the front desk
Strong communication & interpersonal skills
Qualifications
Front desk reception experience in a luxury service environment
Experience working with HNW individuals
$25k-32k yearly est. 2d ago
Administrative Assistant
Flight Crew International
Office assistant job in Plano, TX
Administrative Assistant
Schedule: Full-time, on-site
We are looking for a Customer Service Rock Star to join our team as an Administrative Assistant.
If you are seeking a fast-paced, fun, and family-oriented environment with amazing colleagues, this is the job for you!
Our company, Flight Crew International, hires pilots, flight attendants and other aviation professionals for the world's major aircraft operators and Fortune 500 companies and the growth of our organization has created a unique opportunity for the right individual. The ideal candidate will be a role up your sleeve type of individual who will work hard, enjoys helping and talking to people, is professional and reliable.
Role Overview
The Administrative Assistant will provide administrative support to leadership and the team to ensure daily operations are efficient. They will also help organize and track projects, tasks, and office initiatives.
We are looking for someone who is:
Fun, Outgoing and Up-beat Personality
A leader and has an Entrepreneurial Spirit
Competitive, Aggressive and Willing to go the Extra Mile
Natural Problem-Solver
Hard-Working, Energetic, and a Go-Getter
Excellent Communication Skills
Excellent Attention to Detail and Organization Skills
Very Comfortable Calling and Meeting Candidates
Respectful and Professional to Clients and Colleagues
Has the ability to Have Fun at work while Achieving Goals
Previous pilot recruitment, aviation, and/or customer service experience
Position Details:
Work in a team, side-by-side with your colleagues, sharing information and helping each other to ensure new hires are getting placed on time
Stay incredibly organized
Work fast and be accountable
Manage schedules, meetings, travel, and office operations for leadership.
Track action items and maintain professional communications.
Support CRM/ATS updates, workflows, and operational initiatives.
Assist with marketing, technology, and system tasks.
Coordinate onboarding, training, and team projects.
Skills:
You have to be able to write and speak clearly and professionally
You must multi-task and prioritize and be efficient
You have to be meticulous
You have to document, track, and monitor candidates incredibly closely
You cannot be lazy in regards to work load or details
You have to be organized
You have to be able to have fun, laugh and have a good time 😊
Why Join Us
Be part of a growing aviation company with new and exciting business lines.
Work with leadership and cross-functional teams.
Opportunity to grow your skills in operations, coordination, and project support.
Collaborative, energetic, and supportive team environment.
$26k-36k yearly est. 1d ago
Commercial Loan Administrative Assistant
Babich & Associates 3.6
Office assistant job in Collinsville, TX
Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group.
QUALIFICATIONS:
2 or more years working as a Commercial Loan Processor or Lending Assistant
Ability to multitask, be a self-starter and prioritize
Excellent oral and written communication skills needed
Have the ability to work with a remote team
Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers.
Please send a resume in .pdf or MS Word document format to *****************
For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to *****************
Thank you for your prompt reply and I look forward to working with you.
Please contact Sharon Leposki
Babich
& Associates
Texas' Oldest Placement and Recruitment Firm
6030 E. Mockingbird, Dallas, TX 75206
Direct: ************
***************** | *********************
$30k-39k yearly est. 2d ago
Campus Administrative Assistant
International Leadership of Texas 4.3
Office assistant job in Garland, TX
IS FOR THE 2025-2026 SCHOOL YEAR
Compensation package for administrative assistants starts at $30,000
Primary Purpose:
To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department.
Qualifications:
Education/Certification/Experience:
High School Diploma or GED required
Bilingual (English/Spanish) preferred
Special Knowledge/Skills:
2+ years of experience as an office manager, administrative assistant or secretary preferred
• Knowledge of secretarial practices, office machines, and record keeping.
• Willingness to perform simple and routine tasks.
• Ability to interpret, apply, and explain instructions given orally and in writing.
• Ability to plan and organize work effectively.
• Ability to keep information confidential and maintain an ethical attitude.
• Ability to apply basic grammatical rules.
• Ability to work under pressure and meet short deadlines.
• Ability to set priorities.
• Ability to learn and apply procedures.
• Ability to work flexible hours or shifts.
• Ability to recognize and report hazards and apply safe work methods.
• Possess physical and mental stamina commensurate with the responsibilities of the
position.
Major Responsibilities and Duties:
•Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.
$30k yearly 2d ago
Office Worker
RCCP LLC
Office assistant job in Whitewright, TX
Job Description
Will train on the job for specific criteria.
Able to support multiple departments.
Job is located in an office setting.
Ensure standards are being met.
Strong computer skills.
Strong communication skills.
Position has room for growth.
Monday- Friday: 7am-3:30pm
$31k-54k yearly est. 4d ago
Office Assistant I - Enrollment Services
Allen Independent School District (Tx
Office assistant job in Allen, TX
Job Status: UNTIL FILLED Posting Date: 12/10/2025 Posting Number: 013313 Location: Allen High School Position Title: OfficeAssistant I - Enrollment Services Wage/Hour Status: Non-Exempt Reports To: Principal Primary Purpose: To assure the smooth and efficient operation of the campus main entrance while maintaining a focus on safety and security.
Qualifications: Education/Certification:
* High School Diploma; two years college or business training
Special Knowledge/Skills:
* Reasonable degree of proficiency in typing
* Working knowledge of basic school office procedures and the operation of common office equipment
* Ability to get along with people in general and students in particular
* Such alternatives to the above qualifications as the administration may deem necessary.
Experience: Major Responsibilities and Duties:
* Maintains positive working relationships with administration, teachers, students, and other school personnel.
* Promotes an atmosphere of friendliness and desire to serve in the performance of office duties.
* Maintains good public relations at all times, including usual receptionist functions.
* Helps maintain a clean and welcoming reception area conducive to smoothness in office operation and function.
* Maintains courteous and efficient telephone techniques.
* Exercises good judgment in answering inquiries and requests so as not to make administrative decisions or perform administrative functions.
* Answers the phone, transfers calls or delivers messages to appropriate personnel.
* Monitor campus cameras, radio transmissions and hallway activity.
* Checks in all visitors through the visitor/Driver's License check-in system
* Verifies approval for all student pick-up
* Maintain necessary supplies for all visitor badges and labels
* Ability to multi-task throughout the day as various duties occur simultaneously.
* Greet visitors and alert staff via phone, radio, instant message of arrival
* Performs other duties as the supervisor may assign.
Supervisory Responsibilities:
None.
Customer Care Skills:
* Provide professional communication with students, parents, community members, staff and other professionals at all times.
* Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to appropriate staff.
* Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.
* Ensure all requests for information are dealt with in an appropriate timeframe.
* Create and maintain a welcoming, service-oriented environment toward all internal and external customers.
Mental Demands/Physical Demands:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; frequent districtwide travel; occasional statewide travel and out-of-state travel
Mental Demands: Work with frequent interruptions, maintain emotional control under stress
Salary: Pay Grade AS01, $15.00 - $17.70 hourly rate commensurate with experience according to District salary schedule. Days: 207 Start Date: 2025-12-18 00:00:00.000
$15-17.7 hourly 31d ago
Secretary
Acme Corporation 4.6
Office assistant job in Dallas, TX
QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.
QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.
$25k-36k yearly est. 60d+ ago
Data Entry
Remote Jobs Solutions
Office assistant job in Dallas, TX
Need a dependable individual to help with Data Entry for contracting company:
LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office.
Must have basic computer skills
Familiar with Microsoft Office
Be Very organized -- detail-oriented
Bilingual is helpful
Dispatch experience is a plus for this position.
This is a part time position that will average about 30 hrs per week.. $16.00 per hour.
Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years.
If interested, send us your resume so that we can set up an interview...
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers
$16 hourly 60d+ ago
Executive Assistant, Office of Provost (Basic Research)
Utsw
Office assistant job in Dallas, TX
Executive Assistant, Office of Provost (Basic Research) - (891654) Description WHY UT SOUTHWESTERN?With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees.
Ranked as the number 1 hospital in Dallas-Fort Worth according to U.
S.
News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.
Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more.
We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARYThe Executive Assistant works under minimal direction; this position provides high-level administrative and operational support to the Vice Provost and Dean of Basic Research.
The role requires a high degree of initiative, independent judgment, and discretion in interpreting and implementing university-wide policies.
The individual will assist in managing departmental functions and ensuring smooth coordination across research-focused units.
The ideal candidate will have a strong familiarity with the academic research environment, including experience or understanding of laboratory operations, postdoctoral scholars, graduate students, and the promotion and tenure (P&T) process.
This position serves as a key liaison between the Dean's office and other university departments, playing a critical role in supporting strategic priorities and daily operations.
This position is 100% on campus.
Monday-Friday from 8 am - 5 pm.
Please submit a cover letter as part of the application process for consideration.
BENEFITSUT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees.
Our benefits are designed to support your overall wellbeing, and include:PPO medical plan, available day one at no cost for full-time employee-only coverage100% coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave BenefitWellness programs Tuition ReimbursementPublic Service Loan Forgiveness (PSLF) Qualified EmployerLearn more about these and other UTSW employee benefits!EXPERIENCE AND EDUCATIONRequiredEducationAssociate's Degree in business administration or related field.
Experience8 years of progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.
Will consider additional experience or education in lieu of requirements.
Highly preferred Previous or current academic medical research experience.
JOB DUTIESCoordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.
Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.
Maintains appropriate financial and personnel records.
Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from variety of sources.
Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.
Compiles averages and statistics.
Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.
Makes arrangements for official guests and receives visitors as required.
Appropriates and tracks funds as necessary.
May plan, coordinate, assign, and review work of lower level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
Performs other duties as assigned.
SECURITY AND EEO STATEMENTSecurityThis position is security-sensitive and subject to Texas Education Code 51.
215, which authorizes UT Southwestern to obtain criminal history record information.
EEOUT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community.
As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location: Texas-Dallas-5323 Harry Hines BlvdWork Locations: 5323 Harry Hines Blvd 5323 Harry Hines Blvd Dallas 75390Job: Professional & ExecutiveOrganization: 211000 - Office Of The ProvostSchedule: Full-time Shift: Day JobEmployee Status: RegularJob Type: StandardJob Posting: Sep 10, 2025, 7:48:43 PM
$30k-49k yearly est. Auto-Apply 16h ago
Front Desk-Administrative Assistant
Firstservice Corporation 3.9
Office assistant job in Little Elm, TX
This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities:
* Provides administrative support to the property management team.
* Ability to work flexible hours to include weekends.
* Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner.
* Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc.
* Maintains, updates and coordinates home owner information in computer database on a daily basis.
* Collects mail on a daily basis.
* Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins.
* Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures.
* Distributes amenity cards and guest passes as needed.
* Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events.
* Audits and eliminates duplicates and incorrect addresses in Connect.
* Help to maintain the data of the amenity system access controllers.
* Assists with community events as needed.
* Demonstrates FirstService Residential's values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude.
* Follows safety procedures and maintains a safe work environment.
* Performs other job-related duties as directed.
*
Skills - Qualifications:
Education/Training: High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus.
Experience/Knowledge: Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. A self-starter with excellent telephone skills. Good organizational skills.
Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with
minimum supervision.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of medical, dental, and vision plans. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $21 - $22 / hour
Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
#I-CO1
#LI-SC1
$21-22 hourly 36d ago
Secretary - Facility Services
Carrollton-Farmers Branch ISD (Tx 4.0
Office assistant job in Carrollton, TX
Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days
Dept./School: Facility Services Date Revised: October 28, 2025
PRIMARY PURPOSE:
Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division.
QUALIFICATIONS:
Education/Certification
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication, organization, and interpersonal skills
Knowledge of basic accounting principles
Basic math skills
Basic knowledge of Microsoft Word/Excel/Adobe
Preferred Experience:
Three years of successful secretarial or clerical experience, preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES:
Records and Reports
* Demonstrate acceptable work habits including teamwork, initiative and dependability.
* Report to work on time each day.
* Perform routine work activities in the Plant Operations/Maintenance office.
* Maintain supplies
* Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator.
* Compile, prepare, and submit various reports for the offices.
* Receive incoming calls, take reliable messages, and route to appropriate staff.
* Receive, sort, and distribute mail and other documents to staff members.
* Maintain office files.
* Maintain confidentiality of information.
* Perform routine bookkeeping tasks, including simple arithmetic and operation of the office.
* Participate in service training programs.
* Keep informed and comply with all state and district policies and regulations concerning primary job functions.
* Prompt and regular attendance.
* Perform any other duties and/or tasks that may be assigned on an as needed basis.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle.
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes.
Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Bobby Shaw Date: October 28, 2025
Reviewed by: Jerry Martinez Date: October 28, 2025
$24k-33k yearly est. 60d+ ago
Campus Data Clerk
Frisco Independent School District (Tx 4.1
Office assistant job in Plano, TX
Reports To Campus Principal Work Year Days Not Sure--190? Primary Purpose Maintain current and accurate confidential student records. Perform data entry including Public Education Information Management System (PEIMS) data. Qualifications Education/Certification:High school diploma or GEDSome college preferred Special Knowledge/Skills:Proficient in personal computer use, file maintenance, and email communication Proficient in spreadsheets, databases, and word processing documents Experience in student records management including transcripts, enrollment, transfers, attendance, and grades Ability to meet established deadlines in a multitasking environment Effective organizational, customer service and interpersonal skills Self-sufficient problem solver ExperienceMinimum of one year of experience entering and tracking data, preferably in a public education environment
Major Responsibilities and Duties
Create and maintain physical and computerized enrollment and withdrawal records and student residency information that are contained within the student cumulative folder.Create and maintain physical and computerized records such as report card grades, eligibility, attendance, class rosters, grade books, and schedule changes if applicable for existing, new, and transfer students.Prepare and print reports including demographic, attendance, grades, scheduling, and transcript information.Assist with the campus master schedule.Manage transcripts including credits, grades, and class rank as well as new and student transfer information.Interact with other third-party software such as career readiness software, an on-line registration system and a state records transfer system, and college admissions processing of transcripts.Key and verify source, PEIMS, and results data according to standard procedures while recognizing and correcting errors in original data prior to processing.Maintain confidentiality.Assume responsibility for acquiring the knowledge, skills, and attitudes necessary for fulfilling responsibilities.
Other Duties as Assigned
Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District.
Work Relationships
Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress. Work with frequent interruptions. Prolonged use of computer. Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying.
Disclosure Statements
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.
America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management.
Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices.
We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own.
Job Description
Under supervision, performs clerical tasks which consist of a partial fulfillment of entry- and journey-level clerical work; and performs related duties as required. 5 to 7 years of experience.
Additional Information
Vivek Salvatore
vivek.salvatore(@)americanetworks.com
(
*************
$26k-37k yearly est. 4d ago
Secretary II - Special Student Services
Richardson ISD (Tx
Office assistant job in Richardson, TX
Central Support - Paraprofessional/Secretary II
Attachment(s):
* Secretary II - Special Student Services.2025.pdf
$21k-32k yearly est. 60d+ ago
Clerical Worker
Global Channel Management
Office assistant job in Carrollton, TX
Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job.
Qualifications
Clerical Worker needs 1 year
Clerical Worker requires:
MS Office
Data entry
Clerical Worker duties:
Operate calculator, computer terminal, phone, printers and FAX machine.
Separating copies of completed Bill of Lading and filing.
Moving and/or destroying closed order files.
Tracing and providing proof of deliveries from carriers
Additional Information
$11/hr
6 MONTHS
How much does an office assistant earn in Anna, TX?
The average office assistant in Anna, TX earns between $20,000 and $37,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.