Summer Camps Office Assistant
Office assistant job in Bel Air, MD
Job Title Summer Camps Office Assistant Posting Category Part-Time Staff Starting salary range or starting hourly rate range $17.04 - $22.15 per hour Classification Title About Harford Community College Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website.
Affirmative Action and Equal Employment Opportunity Statement
Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.
Benefits Job Description
Harford Community College is currently seeking a part-time Office Assistant to provide administrative and clerical support to HCC's summer camp operations.
Responsibilities include but are not limited to assisting with daily operations of camps, providing administrative support to camp staff, assisting customers with Camp Minder registration, and performing other duties as assigned by the supervisor.
Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia; non-residents are expected to relocate to meet this requirement.
Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position.
Required Education
High school diploma or GED
Required Experience
Minimum of one year of administrative support experience.
Required Knowledge, Skills, & Abilities
* Thorough knowledge of general administrative and office practices and procedures
* Computer proficiency in a Windows-based PC environment and Microsoft Office Suite.
* Excellent organizational and communication skills.
* Knowledge of relevant computer software applications.
* Ability to maintain current and accurate files as assigned, hard copy and electronic.
* Ability to work and cooperate with co-workers and supervisors at all levels.
* Ability to work with, within, and promote a diverse workforce and environment.
* Ability to coordinate the activities of several ongoing projects.
* Ability to understand and act on oral and written instructions in English.
* Ability to maintain customer service and satisfaction as it relates to the assigned unit or area of expertise.
* Ability to learn and perform all essential job functions accurately
Preferred Qualifications
Associate Degree
Experience with Camp Minder software is a plus.
General Weekly Work Schedule
20 hours per week, Monday - Friday
9 am - 4 pm
May-August (based on needs)
Posting Detail Information
Posting Number 2025-064AO Open Date 12/22/2025 Close Date 01/05/2026 Open Until Filled No Special Instructions to Applicants
Clerical Support Level 2
Office assistant job in Media, PA
The Clerical Support person performs various clerical and customer service tasks to support the office. Under general supervision of the Office Administrator, the Clerical Support Staff Member will: * Greet visitors asking pertinent questions to ascertain the nature of their visit and contacts the appropriate staff member
* Receive correspondence and various legal documents pertaining to active cases
* Enter information and data into the case management system (PMS)
* Greet police officers, witnesses and victims involved in cases
* Obtain signatures on various orders/stipulations presented by defense attorneys
* Manage office deliveries, news media presence and maintains a visitors log
* Manage the lunch duty schedule making sure an ADA is available every day
* Answer all incoming calls to the District Attorney's Office directing to appropriate staff
* Process Private Criminal Complaints from the public. Ensure it is correctly completed and given to an ADA to review. Assists ADA making copies and recording the Complaint into the logbook
* Refer callers and visitors to other support agencies such as WAR, COSA, MADD and other agencies
* Receive e-file list from OJS; prints the docket out and creates the District Attorney's file for all criminal cases in Delaware County
* Other duties as assigned
Qualifications
* High School diploma or equivalent.
* High school graduate or equivalent
* Previous office work experience required
* Strong computer skills with a working knowledge of Microsoft Office
* Strong writing and oral communication skills
* Ability to pass security background check
Additional Information
Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA
Contact
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Administrative Associate
Office assistant job in West Chester, PA
At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.
Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment.
Location: West Chester, PA (on-site)
Expected Outcome:
Administrative Support & Documentation
* Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed.
* Excellent written and verbal communication skills.
* Schedule and coordinate report production timelines, meetings, and review sessions.
* Report production using internal copy machines.
* Track and monitor deadlines to ensure on-time delivery.
* Draft and proofread documents with excellent grammar and attention to detail.
* Maintain accurate records through organized filing, storage, retrieval, and retention systems.
Scheduling & Coordination
* Coordinating meetings and travel to avoid scheduling conflicts.
* Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel.
* Coordinate and assist with special projects under tight deadlines.
Data Management & Reporting
* Collect and compile information from multiple sources to produce standard reports, logs, and records.
* Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval.
* Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track).
General Office Support
* Operate personal computer to access email, calendars, and office software.
* Prioritize workload independently and seek guidance when necessary.
* Maintain flexibility and adaptability in managing multiple priorities.
* Apply knowledge of WESTON's policies, procedures, and technical standards.
Knowledge, Skills & Abilities:
* High School Diploma or equivalent with 4-6 years of general clerical/administrative experience.
* Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook.
* Excellent grammar and spelling.
* Basic math skills: addition, subtraction, multiplication, and division.
* Strong interpersonal skills; a team player.
* Commitment to providing excellent customer service.
* Dedication to continually updating skills.
We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.
* Medical, Dental, Vision, 401K with base and matching employer stock contributions.
* Paid time off includes personal, holiday and parental.
* Life and disability plans.
* Critical illness and accident plans.
* Work/Life flexibility.
* Professional development opportunities.
Compensation will vary based upon experience, education, skill level, and other compensable factors.
Auto-ApplyTelephone Receptionist
Office assistant job in Elkton, MD
Job Description
You will use a cutting edge telephone technology system to handle calls in the following manner:
* Answer incoming phone calls in a timely manner with the utmost professionalism and clear, articulate, grammatically correct English (bilingual Spanish a big plus).
* Assist callers, answer frequently asked questions, and provide information as supplied to you.
* Take accurate messages when necessary and transmit electronically to other members of our staff.
* Utilize web-based software applications to schedule appointments on behalf of our service department.
* Read and interpret detailed call handling instructions as provided .
* Function as an effective team member with colleagues to accurately serve the needs of our customers.
* General office administration. Other duties as assigned.
Job Requirements:
* Clear, articulate telephone voice.
* Willing to work flexible hours.
* Grammatically correct use of English both spoken and written (bilingual Spanish a big plus)
* Transportation and ability to report to work reliably as scheduled.
Compensation :
Competitive Pay- $16.00 hourly pay.
Full Benefits Package - Medical, Dental, Vision, matching 401k, and Life Insurance, disability, cancer, accident, hospital and critical illness
Opportunities for growth
Paid vacation 15 days depending on years of service
5 days of sick leave
Paid leave up to 6 holidays
Up to 3 days of bereavement leave
Employee assistance program; and unpaid personal leaves absence (in limited circumstances)
Employee discount program
Friendly work environment
Project & Office Coordinator
Office assistant job in Media, PA
**CMTA, a Legence company** CMTA (********************** is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.
**Job Summary:**
The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project.
In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly.
**Essential Duties and Responsibilities as Project Coordinator:**
+ Manage bidding of projects:
+ Create bid packages.
+ Maintain bid lists.
+ Issue addenda's.
+ Provide plan holders list to contractors.
+ Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
+ Post bids and oversee bidding materials.
+ Issue recommendation letters to project owners.
+ Create submittal template spreadsheet for Procore.
+ Facilitate project closeout:
+ Issue award letters to contractors.
+ Create AIA documents and submit to contractors.
+ Contact needed parties for signatures and track progress.
+ Obtain operation and maintenance manuals, along with as-built drawings.
+ Create letters for the project owners and send all needed materials.
+ Assist with any needed building permits.
+ Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
+ Manage Procore database:
+ Bid packages.
+ Pay applications.
+ Plans and specifications.
+ AIA documents.
+ Punchlists
+ RFI's
+ Update contract amounts.
+ Other duties and responsibilities as assigned.
**Essential Duties and Responsibilities as Office Coordinator:**
+ Manage office upkeep and maintenance.
+ Answer and direct calls.
+ Greet and assist clients that come into the office.
+ Process incoming and outgoing mail.
+ Monitor office supplies inventory and place orders.
+ Coordinate maintenance of office equipment.
+ Assist with new hire onboarding.
+ Actively participate on events and office safety committees.
+ Act as the main point of contact for employees with questions regarding office operations.
+ Support marketing department in trade show coordination and proposal printing/binding
+ Support local efforts in teambuilding activities/events coordination/holiday parties, etc.
+ Other duties and responsibilities as assigned.
**Problem Solving:**
Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others.
Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation.
**Supervision Required:**
Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor.
**Decision-Making Impact:**
Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged.
Decision-making impacts department and outside department/multiple departments.
**Work Complexity:**
Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes.
Supervisory Responsibilities:
No supervisory responsibilities.
**Qualifications (Education, Experience, and Licenses/Certifications required):**
+ Degree in Business Management preferred.
+ 2+ years' experience in administrative or clerical work.
+ 1+ years' experience in the construction industry.
+ Proficiency in the use of Microsoft Office products.
+ Proven ability to maintain excellent integrity and ethical standards within role.
**Physical Requirements:**
Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs.
We are unable to provide immigration sponsorship for this position.
\#LI-JS1 #LI-Onsite
**About Legence**
Legence (****************************** (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
**Benefits Overview**
**Health & Welfare:** Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
**Time Off Benefits:** Paid vacation, company-paid holidays, and paid sick leave
**Financial Benefits:** 401(k) retirement savings plan
**Reasonable Accommodations**
If you need assistance or accommodations during the application or interview process, please contact us at ******************* or your dedicated recruiter with the job title and requisition number.
**Third-Party Recruiting Disclaimer**
Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
**Pay Disclosure & Considerations**
Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
**Equal Employment Opportunity Employer**
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
**Job Details**
**Pay Type** **Hourly**
Accounting - clerical
Office assistant job in Conshohocken, PA
Conicelli Autoplex is seeking an accounting clerk. Experience in Automotive accounting experience is beneficial. However, we will train the right candidate. AP, AR and payroll experience a plus!
This is a full time position with excellent benefits which include, Medical, Vision, Dental, Prescriptions, Life, 401K, Disability.
Compensation will depend on experience.
Front Desk Coordinator - Wall Township, NJ
Office assistant job in Bellmawr, NJ
Job Description
Are you looking for a company you can grow your career with and advance in?
Are you goal oriented, self-motivated & proactive by nature?
Do you have a passion for health and wellness and love sales?
If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.
M-Th 9:30-7, occasional Friday/Saturday
Holiday Pay
$17-$19/hr + BONUS Potential
What we are looking for in YOU and YOUR skillset!
Driven to climb the company ladder!
Possess a winning attitude!
‘Have a high school diploma or equivalent (GED).
Complete transactions using point of sale software and ensure all patient accounts are current and accurate
Have strong phone and computer skills.
Have at least one year of previous Sales Experience.
Participate in marketing/sales opportunities to help attract new patients into our clinics
Be able to prioritize and perform multiple tasks.
Educate Patients on wellness offerings and services
Share personal Chiropractic experience and stories
Work cohesively with others in a fun and fast-paced environment.
Have a strong customer service orientation and be able to communicate effectively with members and patients.
Manage the flow of patients through the clinic in an organized manner
Essential Responsibilities
Providing excellent services to members and patients.
The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals.
Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.
Answering phone calls.
Re-engaging inactive members.
Staying updated on membership options, packages and promotions.
Recognizing and supporting team goals and creating and maintaining positive relationships with team members.
Maintain the cleanliness of the clinic and organization of workspace
Confident in presenting and selling memberships and visit packages
Keeping management apprised of member concerns and following manager's policies, procedures, and direction.
Willingness to learn and grow
Accepting constructive criticism in a positive manner and using it as a learning tool.
Office management or marketing experience a plus!
Able to stand and/or sit for long periods of time
Able to lift up to 50 pounds
Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY
You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.
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Switchboard Operator
Office assistant job in Olivet, NJ
We help Procurement and Recruiting departments faced with the challenge of filling multiple IT-related openings for either long-term employment, or short-term projects. They need to find reliable candidates, with the right expertise, quickly and at the right cost to enable their company to remain competitive, and to increase profit and efficiency.
Stefanini provides the IT contract resources you need to implement crucial projects, handle short-term assignments, or fulfill long-term placements. Our IT staffing services free you from the challenges of finding, recruiting, training and retaining high-quality professional staff, and allow you to focus on managing your business growth.
We provide the ongoing skill development to ensure that professionals placed at your site are trained in leading technologies to support your information technology hardware, software, and network infrastructure. Augment your staff for short or long-term engagements, or for specialized expertise on specific projects.
We have more than 25 years of staffing industry knowledge and can provide you with superior
candidates to match your technical and professional needs.
Job Description
Meeting and greeting visitors to the Mt. Olive, New Jersey MARS Location.
Distributing visitor badges, directing visitors and guests
Ensuring compliance with Security and general office policies and protocols-recognizing and escalating exceptions
Receiving various one-off deliveries
Answering a multiple-line phone, taking messages/transferring calls
Performing supporting administrative and miscellaneous day to day tasks.
Qualifications
Good communication and Problem Solving Skills
Strong Command of the English Language
Prior Reception experience desired
Basic office PC skills (Microsoft Office, email, etc)
Ability to multi task
Neat and Professional Appearance
Professional and approachable demeanor
Previous Switchboard experience helpful but not necessary
Additional Information
All your information will be kept confidential according to EEO guidelines.
Front Office Coordinator
Office assistant job in King of Prussia, PA
Full-time Description
Job Title: Front Office Coordinator
Employment Classification: Non-exempt, Hourly
Status: Full Time M-F. Monday, Tuesday, and Wednesday are 9-5, Thursday is 9-8, and Friday is 9-1
Travel Required: Yes
Position Summary
The Front Office/Patient Access Coordinator is responsible for demonstrating knowledge and application of job duties and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company's core values.
Summary of Duties and Responsibilities
Check patients in and out
Copy/scan insurance cards
Take patient photo
Collect co-pays and deductibles
Post payments to patient account
Encourage portal utilization
Ensure that all required consent forms are signed
Balance all money collected at the end of day and prepare deposit
Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients
Enter patient demographics, insurance, and referral information into IMS
Prepare front desk prior to the start of clinic: confirm benefits on all testing patients, print schedules, unroll phones (if applicable), prepare all paperwork, and check messages
Scan testing sheets and all other paperwork as needed
Cancel and reschedule appointments as needed
Keep up with medical records requests, medical records phone messages and reminders, chart views, and scan old charts into IMS as requested
Process Allergy Zone purchases
Responsible for individually assigned front office tasks; reminders and cancellations, failed faxes, send online survey, DOMA calls, returned mail, website appointment requests, insurance needed reminders, night calls, recall cards, adding new referring providers to IMS, recall report, and patient portal responses
Maintain and follow HIPAA policies and procedures
Travel to satellite clinics as scheduled
Requirements
Abilities, Knowledge and Skills
Effective communication skills to include:
Ability to fluently speak and read English
Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
Ability to communicate effectively, verbally and written, with all levels of staff and patients
Education, Prior Work Experience, Special Skill And Knowledge Requirements
High school diploma or GED required
Prior medical office experience, preferred
Strong computer skills
Must be a quick learner, organized, and team oriented
Excellent communication and customer service skills
Previous customer service experience
Valid Driver's License required
Acceptable results on Office of Inspector General, State Medicaid Exclusions, Abuse Registry Checks, Background Screenings, Drug Screen, and Sanction Checks
Ability to travel to satellite offices, as needed
Must be at least 18 years of age
Ability to work with patients directly and pleasantly
Ability to work independently
Physical Demands and Work Environment
Physical Demands
The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.
While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, front office staff may be sitting 80% of their shift.
The employee must occasionally lift and/or move up to 30 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.
Work Environment
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.
The noise level in the work environment is usually moderate; lighting is in the standard range.
The employee is subject to diseases and conditions that exist in a healthcare setting.
EEOC Compliance
Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please Complete Survey to be Considered: ************************************** M7SYDhF/102127
Front Desk Receptionist
Office assistant job in King of Prussia, PA
Job Title: Receptionist - Live Urgent Care Hours: Full-Time
About Live Urgent Care Live Urgent Care is committed to providing high-quality, patient-centered healthcare in a fast-paced, professional environment. Our mission is to deliver exceptional care while ensuring a positive experience for every patient. We are seeking a friendly, organized, and highly motivated Receptionist to join our team and contribute to our growing success.
Position Overview
As a Receptionist at Live Urgent Care, you will be the first point of contact for our patients. You'll play a crucial role in ensuring a smooth and efficient office operation by performing a variety of administrative tasks, from managing patient registration to handling phone inquiries. If you enjoy working in a dynamic, team-oriented environment and providing exceptional customer service, we encourage you to apply!
Key Responsibilities
Greet patients warmly and assist with check-in/check-out processes
Answer phone calls and direct inquiries to the appropriate departments
Register patients, verify insurance, and collect payments
Maintain patient records with accuracy and confidentiality
Schedule appointments and manage the office calendar
Assist medical staff with various administrative tasks as needed
Ensure the office environment remains clean, organized, and welcoming
Handle patient concerns with empathy and professionalism
Collaborate with team members to ensure excellent patient care and operational efficiency
Why Join Us?
Competitive pay with performance-based incentives
Opportunities for growth and advancement
Comprehensive benefits package (health, dental, vision, and more)
Supportive and friendly work environment
Training and development opportunities to enhance your skills
Paid time off and paid holidays
If you're looking for a rewarding career with an organization that values patient care and teamwork, apply today to join the Live Urgent Care family!
Requirements
EDUCATION:
Proven experience in a medical office setting, either as a Medical Receptionist or in an administrative role.
High School diploma required.
EXPERIENCE AND QUALIFICATIONS:
Excellent verbal and written communication skills.
Strong knowledge of insurance aspects such as copay, coinsurance, deductible, etc.
Proficient in using computer systems and electronic medical records (EMR), with Athena and Solv being a plus.
Strong organizational and multitasking abilities.
Ability to work in a fast-paced environment and handle high patient volumes.
KNOWLEDGE AND SKILLS:
Understanding of medical terminology and EMR systems.
Strong communication and interpersonal skills.
Excellent attention to detail and ability to thrive in a fast-paced environment.
Ability to work independently or as part of a team.
Proficient with common PC applications, including Internet, Email, and Microsoft Office.
Excellent customer service skills.
Ability to multitask, prioritize, and manage time effectively.
Exceptional verbal and written communication skills.
PHYSICAL DEMANDS:
Occasionally required to sit.
Occasionally required to walk.
Occasionally required to reach with hands and arms.
Occasionally required to lift moderate weights (25-50 pounds).
Finger dexterity required.
Hand coordination required.
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of their job.
Medical Office Assistant I- Primary Care, Concord Health Center
Office assistant job in Chadds Ford, PA
Job Details
ChristianaCare Primary Care at Concord Health Center is currently seeking an Medical Office Assistant I.
Primary Care at Concord Health Center is a growing family practice located at 161 Wilmington West Chester Pike in Chadds Ford, Pennsylvania. Primary Care at Concord is home to a dynamic team of 6 potentially, 7 providers, 2 registered nurses, 7 medical assistants and two office assistants. Primary Care at Concord Health Center sees an average of 100+ patients daily, ranging in ages from neonates to geriatrics.
Primary Care at Concord is seeking motivated individuals with core organizational values, self-motivation, excellent customer service skills, and efficient work ethics.
Candidates with strong call center or access center experience, preferred.
Primary Care Concord Health Center | ChristianaCare
Work Schedule:
Mondays from 7am to 7pm
Tuesday through Thursday from 7am to 6pm
Friday from 7am to 4:30pm
No weekends or holidays.
Key Responsibilities
Schedules appointments with awareness of insurance, provider, and practice location
Greets and interacts with patients in a professional manner to collect required demographic and financial information. Processes/verifies referral information and eligibility for insurance reimbursement as needed.
Maintains confidentiality of workplace & patient information
Collects payments according to insurance requirements
Verify insurance coverage & coordinates referrals
Performs day-end reconciliation of appointments & payments received
Answers all phone calls in a professional manner and relays accurate messages
Communicate with provider and staff through EMR
Performs other related duties as required.
Compensation / Benefits:
Full Medical, Dental, Vision, Life Insurance, etc.
Two retirement planning offerings, including 403(b) with company contributions.
Generous paid time off with annual roll-over and opportunities to cash out
12 week paid parental leave
Tuition assistance
Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more!
Education Requirements:
High School Graduate or equivalent required.
Experience in a medical office setting preferred.
Interested candidates should attach updated copies of their resumes when applying.
#LI-RT1
Hourly Pay Range: $17.32 - $25.12This pay rate/range represents ChristianaCare's good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.
Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
Post End Date
Jan 30, 2026
EEO Posting Statement
ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit *********************************************************
Auto-ApplyFront Desk Medical Receptionist
Office assistant job in Downingtown, PA
Benefits:
Retirement Plans
Paid Time Off/Holiday Pay
Short-Term & Long-Term Disability
Life and AD&D Insurance
Health, Dental, and Vision Insurance
401(k) matching
Pace Foot and Ankle Centers, PLLC is committed to the well-being of our valued employees, offering a wide range of voluntary benefits.
Company OverviewAt Pace Foot and Ankle Centers, PLLC you are our most valuable asset! Our healthcare team is dedicated to the art and science of advanced foot and ankle treatments. For our employees and patients, our goal is to incorporate our extensive training and knowledge into a rewarding healthcare experience. We value communication and teaching.
Job SummaryThe Front Desk Medical Receptionist plays a vital role in creating a positive patient experience. We are looking for someone with experience using EMR programs, strong phone skills, problem-solving skills, the ability to multitask, understand medical terminology, and insurance information. Responsibilities
Greeting patients
Answering phones
Scheduling patient appointments
Managing patient records via our EMR program
Collecting patient payments
Secures patient information and maintains patient confidence by completing and safeguarding medical records by following HIPPA Privacy Laws.
Maintains a safe, secure, and healthy work environment by establishing and following safety standards and procedures set forth by OSHA.
Qualifications
Graduate high school and have two years of similar experience preferred
Able to work effectively in a fast-paced environment.
Excellent customer service and interpersonal skills.
General computer experience with data entry in a EMR program is required.
The ability to multitask effectively.
Knowledge of medical terminology is preferred.
Attention to detail
At Pace Foot and Ankle Centers, PLLC you are our most valuable asset! Our healthcare team is dedicated to the art and science of advanced foot and ankle treatments. Medicine and surgery are constantly evolving, and our physicians strive to stay current. Our goal is to incorporate our extensive training and knowledge into a rewarding healthcare experience. We value communication and teaching where our patients, who range from pediatric to geriatric, and their families are active participants in making decisions regarding their health and wellness.
This business is independently owned and operated by the business owner. Your application will go directly to the business owner, and all hiring decisions will be made by the management of this business. All inquiries about employment at this business should be made directly to the business location, and not to PACE: Foot and Ankle Centers Corporate.
Auto-ApplyMedical Assistant II/ Endocrinology Office
Office assistant job in Aberdeen, MD
Under direct supervision of the on-site provider, assists in the delivery of patient care. Performs delegated medical tasks, assists providers and nursing staff with patient care and may perform clerical duties. This position will utilize the electronic medical record (EMR) for documentation purposes. Fulfillment of job duties requires access to medication storage areas and to transport medications to/ from medication storage and delivery areas. Fully participate in the day-to-day operations and patient flow and acts as a resource for Medical Assistant I. Demonstrates leadership by collaboration, teamwork, communication, accountability, customer service, and advanced knowledge of clinical skills.
Primary Responsibilities
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.
Patient Experience
* Greets patients in courteous, friendly, respectful and professional manner always, including maintaining eye contact when appropriate.
* Follows communication protocols. Responds to customer questions/concerns/complaints and attempts resolution. Pursues service recovery when customer's expectations have not been met.
Clinical Duties
* Gathers and documents brief history and chief complaint in the medical record. Accurately complete and document patient questionnaires, health screenings, and chief complaint in the EMR, ensuring high-quality and compliant documentation that supports optimal care. Act as a clinical resource for Medical Assistant I.
* Follows established practice workflows to facilitate efficiency and timely service to patients.
* Prepares patient for examination by the health care provider. Performs and documents vital signs (blood pressure, pulse, temperature) and risk screening on all patients per hospital and/ or practice policy. Reports out of range values in vital signs and risk screening to the provider. Assists provider with procedures
* Performs routine clinical testing, including but not limited to obtaining blood and urine specimen, vision testing, hearing screening, incentive spirometry, EKG, point of care testing, and vital signs. Follows established guidelines or protocols where applicable to obtain necessary testing based on the chief complaint prior to the exam.
* Provides pre-printed patient education /material as directed by the provider.
* Performs high-level disinfection of equipment instrument and environment per hospital and/ or practice procedure.
* Stocks/restocks supply and exam rooms maintaining necessary supplies in clinical area.
* Ensures equipment used in clinical area has a current clinical engineering sticker and is ready for use.
* Provides care appropriate to the patient populations(s) served. Assess data reflective of the patient's requirements relative to population-specific and age specific needs. Provides the care needed as described in the unit/area/department policies and procedures. Is aware of social drivers of health as they impact overall health of the patient and the community.
* Participate in medical assistant skill development and competency evaluation.
* Participates in practice-based process improvement efforts.
* Active participant in clinic huddles/staff meetings.
* Meets all competencies in medical assistant roles specific to the practice site. Works independently and serves as a resource for others. May precept new medical assistant and students within practice development
* Based on established competencies, administers select medications and injections under direct supervision of provider as per hospital and/ or practice policy. Assists in the vaccination programs, including giving injections and tracking data in an approved database.
Administrative Duties
* May assist with front desk operations with oversight to include but not limited to: patient check in and check out, scanning and filing, patient phone calls, and fee disclosures.
* Enhances the patient and family experience by informing of possible delays, as well as being aware of potential barriers to a positive patient experience and remediating or escalating using the chain of command
* Timely review of business communication, such as In Basket, email, and telecommunications
* Plays active role in compliance with regulatory and practice and/ or hospital policy requirements. Maintains a safe environment of care and reports safety concerns.
Additional Duties
* Participates in personnel skill and competency development and training as requested by practice manager.
* Responsible for self-learning; attends educational offerings and in-services independently.
* Performs other duties as assigned.
Company Description
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit *************
Qualifications
Education & Experience - Required
* High school diploma or equivalent.
* Completion of an accredited Medical Assistant program.
* a. Special circumstances to consider an exception may include: (1 year of supervised work experience in a medical assisting field within the last 3 years; or 2 years of supervised work experience in a medical assisting field within the last 5 years). These should be vetted by Human Resources Director and Department Director.
* Current BLS certification.
* Medical Assistant certification preferred
* Experience with Epic EMR preferred
Knowledge, Skills, & Abilities
* Knowledge of aseptic and sterile techniques.
* Knowledge of blood and body fluid precautions.
* Ability to perform basic clinical skills such as obtaining vital signs.
* Ability to communicate effectively with patients, team members within the practice, and other members of the organization.
* Demonstrates ability to work on a team and effectively communicate with colleagues and patients.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Compensation:
* $20.47 - $28.64 based on years of applicable experience
* Other Compensation (if applicable):
* Review the 2025-2026 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at ****************.
Front Desk Receptionist - FLEX
Office assistant job in Glenolden, PA
Join our team as a Communications Specialist (Front Desk), a crucial role within our community. As the first point of contact for residents, family members, and candidates, you'll set the tone for their experience and ensure a warm and welcoming environment.
Compensation: Starts at $16.00 per hour.
What we offer:
A culture of diversity, inclusion, equity and belonging, which builds on our mission, vision and values
Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law
401k for all team members 18 and over with a company 3% match
Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
30% discount on food and drinks at on-site dining venues, plus additional healthy choice meal options at discounted prices
Growth Opportunities - grow with the company as we open new communities and expand on our existing ones!
Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones
How you will make an impact:
Greet and direct our residents, visitors, and staff, handle questions and concerns efficiently
Receive emergency calls from residents and staff and dispatch appropriate personnel; page on-call physicians as needed in an accurate and calm manner
Monitor all emergency pull cords for Independent Living residents
Track status of resident involved in a situation, i.e. transported to a hospital, etc.
Manage resident's list, alphabetically and by resident apartment
Assist with maintaining accurate census information, hospitalizations, deaths, etc., and keeping an accurate list of residents who are away and returning
Responsible for logging all resident packages and notifying residents of a package pick-up via notice, assuring all mail is dispatched through U.S. Mail at the end of each day, sort and distributes all inter-office mail
What you will need:
Receptionist experience required
Excellent verbal skills
Ability to multi-task
Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.
Maris Grove is a beautiful 87-acre continuing care retirement community in Glen Mills, Pennsylvania. We're part of a growing national network of communities managed by Erickson Senior Living, one of the country's largest and most respected providers of senior living and health care. Maris Grove helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.
Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.
Auto-ApplyDental Front Office Coordinator
Office assistant job in Phoenixville, PA
Kessler Dental proudly champions a patient-centric approach, fostering exceptional patient experiences, top-notch employee and dentist retention, and remarkable practice growth. You will thrive in an efficient office environment alongside an exceptional, well-trained, highly motivated dental team where you can expand your knowledge and career. We welcome you to join us if you are drawn to working in a clinically- focused, patient-centric, fully digital dental office. Apply today and be part of our exciting journey!
Overview
We are looking for a motivated, resourceful, customer-driven individual to join our team as a Front Office Coordinator. This position serves as a welcoming presence to all patients, vendors, and guests while offering day-to-day expertise in practice-level functions. This role is provided direction and responsibility for various administrative and clinical tasks daily and is assigned those responsibilities by the Practice Leader.
Schedule: Monday 8:00am-7:00pm, Tuesday and Wednesday 8:00am-5:00pm, Thursday 8:00am-3:00pm, and every-other Friday 8:00am-1:00pm
Duties/Responsibilities
Maintain meticulous records to ensure all provider, insurance, and patient accounts are recorded and posted correctly.
Schedule and confirm patient appointments to maximize the provider schedules.
Present treatment plans and financial responsibilities effectively to patients.
Address patient concerns while remaining calm, effective, and even-tempered in high-pressure circumstances.
Maintain a positive and professional image, both individually and within the workspace.
Consistently meet the expectations and responsibilities of the Practice Leader and practice needs.
Assist and support clinical team as needed in areas such as set up/break down of dental operatory and instrument sterilization.
Other assigned duties and responsibilities per management.
Required Skills/Abilities
Dental office experience required, including, but not limited to insurance knowledge, taking co-pays, etc.
Dentrix experience strongly preferred.
Excellent oral and written communication skills.
Adhere to OSHA guidelines, HIPAA Privacy Policy, and operating procedures.
Facility with Microsoft Office and dental practice management software.
Positively contribute to a respectful and collaborative working environment with coworkers.
Facilitate patient comfort, care, and satisfaction consistently.
Willingness to advance skills through continuing education opportunities.
Present to work during scheduled shifts.
Education and Experience
High School Degree.
Prior front desk experience in a medical or dental office.
People management or staff/ project coordination experience.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Prolonged periods of periods of standing and bending.
Must be able to lift
Benefits for Full-Time Employees*
PTO, paid holidays, office closure days
Medical
Vision
Dental allowance
Uniform allowance
401(k) Eligibility
And many more!
*Subject to change and eligibility
Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!”
Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate.
Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together.
Communication - Set clear expectations and feedback to our patients and team members.
Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways.
Auto-ApplyFront Desk Receptionist
Office assistant job in Turnersville, NJ
Requirements
2+ years of customer service, administration, or sales experience is preferred.
Strong communication and multitasking abilities.
Ability to work flexible hours, including evenings and weekends.
Background check required.
Consistent and reliable.
Comfortable in water and willing to participate in swim lessons when required.
Perks Include
Pay rate starting at $15.13/hr.
Consistent schedules.
Career growth opportunities.
Free swim lessons for children or grandchildren.
Bear Paddle Swim School offers a fun and supportive team environment focused on teaching children swimming skills that will last a lifetime. If you're enthusiastic, organized, and ready to make a splash, we'd love to meet you!
Salary Description $15.13+
Juvenile Team Secretary
Office assistant job in Media, PA
The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office.
* Create new case files.
* Receive juvenile petitions/police reports and corresponding statements from victims/witnesses.
* Provide clerical support to one (1) Deputy and up to three (3) attorneys engaged in prosecuting juvenile defendants.
* Type/Prepare letters, memos and data entry of police reports.
* Prepare subpoenas.
* Request copies of labs and lab fee sheets.
* Gain and maintain J-Net certification.
* Run criminal history for Assistant District Attorneys.
* Provides discovery to defense attorneys.
* Answers phones and directs calls.
* Picks up and distributes mail daily.
* Other duties as assigned.
Qualifications
* High school graduate or equivalent.
* One to two years previous work experience in the DA?s Office preferred.
* Strong computer skills with a working knowledge of Microsoft Office.
* Strong writing and oral communication skills.
* Excellent typing skills with comprehensive knowledge of the court system/court procedures.
* Ability to pass security background check.
Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone
Telephone Receptionist
Office assistant job in Elkton, MD
You will use a cutting edge telephone technology system to handle calls in the following manner:
* Answer incoming phone calls in a timely manner with the utmost professionalism and clear, articulate, grammatically correct English (bilingual Spanish a big plus).
* Assist callers, answer frequently asked questions, and provide information as supplied to you.
* Take accurate messages when necessary and transmit electronically to other members of our staff.
* Utilize web-based software applications to schedule appointments on behalf of our service department.
* Read and interpret detailed call handling instructions as provided .
* Function as an effective team member with colleagues to accurately serve the needs of our customers.
* General office administration. Other duties as assigned.
Job Requirements:
* Clear, articulate telephone voice.
* Willing to work flexible hours.
* Grammatically correct use of English both spoken and written (bilingual Spanish a big plus)
* Transportation and ability to report to work reliably as scheduled.
Compensation :
Competitive Pay- $16.00 hourly pay.
Full Benefits Package - Medical, Dental, Vision, matching 401k, and Life Insurance, disability, cancer, accident, hospital and critical illness
Opportunities for growth
Paid vacation 15 days depending on years of service
5 days of sick leave
Paid leave up to 6 holidays
Up to 3 days of bereavement leave
Employee assistance program; and unpaid personal leaves absence (in limited circumstances)
Employee discount program
Friendly work environment
Auto-ApplyFront Office Coordinator
Office assistant job in King of Prussia, PA
Job DescriptionDescription:
Job Title: Front Office Coordinator
Employment Classification: Non-exempt, Hourly
Status: Full Time M-F. Monday, Tuesday, and Wednesday are 9-5, Thursday is 9-8, and Friday is 9-1
Travel Required: Yes
Position Summary
The Front Office/Patient Access Coordinator is responsible for demonstrating knowledge and application of job duties and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company's core values.
Summary of Duties and Responsibilities
Check patients in and out
Copy/scan insurance cards
Take patient photo
Collect co-pays and deductibles
Post payments to patient account
Encourage portal utilization
Ensure that all required consent forms are signed
Balance all money collected at the end of day and prepare deposit
Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients
Enter patient demographics, insurance, and referral information into IMS
Prepare front desk prior to the start of clinic: confirm benefits on all testing patients, print schedules, unroll phones (if applicable), prepare all paperwork, and check messages
Scan testing sheets and all other paperwork as needed
Cancel and reschedule appointments as needed
Keep up with medical records requests, medical records phone messages and reminders, chart views, and scan old charts into IMS as requested
Process Allergy Zone purchases
Responsible for individually assigned front office tasks; reminders and cancellations, failed faxes, send online survey, DOMA calls, returned mail, website appointment requests, insurance needed reminders, night calls, recall cards, adding new referring providers to IMS, recall report, and patient portal responses
Maintain and follow HIPAA policies and procedures
Travel to satellite clinics as scheduled
Requirements
Abilities, Knowledge and Skills
Effective communication skills to include:
Ability to fluently speak and read English
Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
Ability to communicate effectively, verbally and written, with all levels of staff and patients
Education, Prior Work Experience, Special Skill And Knowledge Requirements
High school diploma or GED required
Prior medical office experience, preferred
Strong computer skills
Must be a quick learner, organized, and team oriented
Excellent communication and customer service skills
Previous customer service experience
Valid Driver's License required
Acceptable results on Office of Inspector General, State Medicaid Exclusions, Abuse Registry Checks, Background Screenings, Drug Screen, and Sanction Checks
Ability to travel to satellite offices, as needed
Must be at least 18 years of age
Ability to work with patients directly and pleasantly
Ability to work independently
Physical Demands and Work Environment
Physical Demands
The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.
While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, front office staff may be sitting 80% of their shift.
The employee must occasionally lift and/or move up to 30 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.
Work Environment
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.
The noise level in the work environment is usually moderate; lighting is in the standard range.
The employee is subject to diseases and conditions that exist in a healthcare setting.
EEOC Compliance
Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please Complete Survey to be Considered: ************************************** M7SYDhF/102127
Requirements:
Medical Assistant II/ Endocrinology Office
Office assistant job in Aberdeen, MD
The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit *************
Job Description
Job Summary
Under direct supervision of the on-site provider, assists in the delivery of patient care. Performs delegated medical tasks, assists providers and nursing staff with patient care and may perform clerical duties. This position will utilize the electronic medical record (EMR) for documentation purposes. Fulfillment of job duties requires access to medication storage areas and to transport medications to/ from medication storage and delivery areas. Fully participate in the day-to-day operations and patient flow and acts as a resource for Medical Assistant I. Demonstrates leadership by collaboration, teamwork, communication, accountability, customer service, and advanced knowledge of clinical skills.
Primary Responsibilities
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job responsibilities performed.
Patient Experience
Greets patients in courteous, friendly, respectful and professional manner always, including maintaining eye contact when appropriate.
Follows communication protocols. Responds to customer questions/concerns/complaints and attempts resolution. Pursues service recovery when customer's expectations have not been met.
Clinical Duties
Gathers and documents brief history and chief complaint in the medical record. Accurately complete and document patient questionnaires, health screenings, and chief complaint in the EMR, ensuring high-quality and compliant documentation that supports optimal care. Act as a clinical resource for Medical Assistant I.
Follows established practice workflows to facilitate efficiency and timely service to patients.
Prepares patient for examination by the health care provider. Performs and documents vital signs (blood pressure, pulse, temperature) and risk screening on all patients per hospital and/ or practice policy. Reports out of range values in vital signs and risk screening to the provider. Assists provider with procedures
Performs routine clinical testing, including but not limited to obtaining blood and urine specimen, vision testing, hearing screening, incentive spirometry, EKG, point of care testing, and vital signs. Follows established guidelines or protocols where applicable to obtain necessary testing based on the chief complaint prior to the exam.
Provides pre-printed patient education /material as directed by the provider.
Performs high-level disinfection of equipment instrument and environment per hospital and/ or practice procedure.
Stocks/restocks supply and exam rooms maintaining necessary supplies in clinical area.
Ensures equipment used in clinical area has a current clinical engineering sticker and is ready for use.
Provides care appropriate to the patient populations(s) served. Assess data reflective of the patient's requirements relative to population-specific and age specific needs. Provides the care needed as described in the unit/area/department policies and procedures. Is aware of social drivers of health as they impact overall health of the patient and the community.
Participate in medical assistant skill development and competency evaluation.
Participates in practice-based process improvement efforts.
Active participant in clinic huddles/staff meetings.
Meets all competencies in medical assistant roles specific to the practice site. Works independently and serves as a resource for others. May precept new medical assistant and students within practice development
Based on established competencies, administers select medications and injections under direct supervision of provider as per hospital and/ or practice policy. Assists in the vaccination programs, including giving injections and tracking data in an approved database.
Administrative Duties
May assist with front desk operations with oversight to include but not limited to: patient check in and check out, scanning and filing, patient phone calls, and fee disclosures.
Enhances the patient and family experience by informing of possible delays, as well as being aware of potential barriers to a positive patient experience and remediating or escalating using the chain of command
Timely review of business communication, such as In Basket, email, and telecommunications
Plays active role in compliance with regulatory and practice and/ or hospital policy requirements. Maintains a safe environment of care and reports safety concerns.
Additional Duties
Participates in personnel skill and competency development and training as requested by practice manager.
Responsible for self-learning; attends educational offerings and in-services independently.
Performs other duties as assigned.
Qualifications
Education & Experience - Required
High school diploma or equivalent.
Completion of an accredited Medical Assistant program.
a. Special circumstances to consider an exception may include: (1 year of supervised work experience in a medical assisting field within the last 3 years; or 2 years of supervised work experience in a medical assisting field within the last 5 years). These should be vetted by Human Resources Director and Department Director.
Current BLS certification.
Medical Assistant certification preferred
Experience with Epic EMR preferred
Knowledge, Skills, & Abilities
Knowledge of aseptic and sterile techniques.
Knowledge of blood and body fluid precautions.
Ability to perform basic clinical skills such as obtaining vital signs.
Ability to communicate effectively with patients, team members within the practice, and other members of the organization.
Demonstrates ability to work on a team and effectively communicate with colleagues and patients.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Compensation:
$20.47 - $28.64 based on years of applicable experience
Other Compensation (if applicable):
Review the 2025-2026 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at [email protected].