Administrative Assistant - Processor
Office assistant job in Savannah, GA
Job Posting: Administrative Assistant - Order Processing & Logistics
Established in 2005, Atlas International, Inc. is a dedicated leader in superior kitchen and bath products, including popular brands like ARIEL Bath (known for high-end steam showers and vanities) and Cavaliere range hoods. Our headquarters are located in Huntington Beach, CA, and we operate a distribution warehouse in Savannah, GA. We pride ourselves on blending innovative design with the latest technologies. Our mission is to provide high-quality, elegant products at accessible prices, ensuring our customers get the most enjoyment from their homes.
Administrative Assistant - Savannah, GA
We are seeking a highly reliable, competent, and detail-oriented Administrative Assistant to join our Operations team in Savannah, GA. This critical role is responsible for the final stage of order fulfillment, ensuring that customer orders are accurately processed and efficiently scheduled for pickup with various shipping carriers.
We are looking for a professional who demonstrates a strong work ethic, consistent attendance, and the ability to manage complex tasks with logic and precision.
Key Responsibilities
Order Processing & Accuracy:
Print and organize daily customer orders from our internal system (WMS/ERP).
Conduct thorough verification of order details (quantity, address, service level, product codes) to ensure 100% accuracy.
Distribute verified orders to the warehouse/picking team in a timely manner.
Carrier & Logistics Coordination:
Schedule and confirm pickups with various national and regional shipping carriers (e.g., FedEx, UPS, freight LTL, local couriers).
Prepare and generate accurate shipping labels, Bills of Lading (BOLs), and necessary documentation.
Proactively call carriers to resolve immediate issues, confirm scheduled pickups, and manage volume adjustments.
Proactively troubleshoot and resolve shipping discrepancies or missed pickups.
Professional Communication & Data Management:
Communicate professionally in both written and verbal business settings with internal teams and external partners.
Maintain organized digital and physical files related to orders and shipments.
Compile and analyze basic data using logical reasoning and fundamental math functions.
Assist the Operations Manager with well-thought-out reporting and data entry.
Qualifications & AttributesRequired Competencies
Exceptional Reliability and Dependability: Proven track record of consistent, punctual attendance is non-negotiable.
Proactive Communicator: Must be unafraid to pick up the phone to resolve issues with carriers, demonstrate confidence, and maintain a professional demeanor.
Competence and Logic: Must be able to understand instructions, form complete, professional sentences, and apply sound reasoning to solve problems.
Learner Mindset: Willingness to learn new systems, processes, and logistics concepts, and the willingness to ask for help when necessary.
Organizational & Prioritization Skills: Ability to efficiently organize workflows and prioritize tasks based on deadlines and urgency.
Technical Proficiency: High proficiency in Microsoft Office Suite, specifically Excel, with a strong understanding of basic mathematical functions.
Teamwork: Experience working effectively in group settings, whether online or in-person.
Preferred
Previous experience in a high-volume administrative, logistics, or operations support role.
Familiarity with Warehouse Management Systems (WMS) or comparable ERP software.
What We Offer
Competitive pay and benefits package.
Paid time off and holiday schedule.
Opportunities for professional growth within a leading company in the home goods industry.
A stable, supportive, and success-driven work environment.
How to Apply
Please submit your resume and a brief cover letter outlining your experience in order processing and demonstrating your commitment to reliability and punctuality to this job posting.
Office Services Assistant, Temporary
Office assistant job in Savannah, GA
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.
Job Description:
Responsibilities
The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed
Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients.
Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness
Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)
Additional responsibilities as needed
Qualifications
High School Diploma required
1 to 3 years relevant experience required
Proficiency in Microsoft Office suite
Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
Excellent customer service and client focused skills
Excellent organizational skills and ability to manage through competing priorities
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
Ability to work independently to follow directions and procedures
Ability to work overtime and weekends as needed
Capable of safely lifting up to 25 lbs as needed
Auto-ApplyFront Office Coordinator
Office assistant job in Hilton Head Island, SC
We are seeking a highly organized and detail-oriented individual to join our team as a Front Office Coordinator. As the Front Office Coordinator, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional customer service to our patients. If you have experience in administrative roles, possess excellent communication skills, and are familiar with medical office procedures, we encourage you to apply.
Responsibilities:
Greet and welcome patients, visitors, and vendors in a friendly and professional manner- Answer phone calls, schedule appointments, and manage the front desk area - Verify patient insurance information and collect payments for services rendered - Maintain patient records and ensure accuracy of all documentation - Coordinate with medical staff to ensure efficient patient flow - Manage medical scheduling system to optimize appointment availability - adhere to HIPAA guidelines to protect patient privacy and confidentiality - Assist with administrative tasks such as filing, data entry, and correspondence handle patient inquiries, resolve complaints, and provide exceptional customer service - Collaborate with other office staff to ensure smooth daily operations
Requirements: Previous experience in a similar role, preferably in a dental or medical office setting - Familiarity with medical terminology and procedures - Strong organizational skills with the ability to multitask effectively - Excellent communication skills, both verbal and written - Detail-oriented with a high level of accuracy in data entry and record keeping - Ability to maintain professionalism and confidentiality at all times - Knowledge of HIPAA regulations and compliance
Joining our team as a Front Office Coordinator offers an exciting opportunity for professional growth in a dynamic healthcare environment. If you meet the requirements outlined above and are ready to contribute your skills to our team, we look forward to reviewing your application.
Job Type: Full-time
Salary: $18.00 - $24.00 per hour
Benefits:
401(k) matching
Paid time off
Healthcare setting:
Private practice
Medical specialties:
Primary Care
Schedule:
Monday to Friday
No weekends
Ability to Relocate:
Hilton Head Island, SC 29926: Relocate before starting work (Required)
Work Location: In person
Pre-Health Support Office (PSO) Coordinator
Office assistant job in Savannah, GA
About Us Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges:
* Business Administration
* Education
* Engineering and Computing
* Media, Arts, and Communication
* Science and Humanities
The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.
Job Summary
The Pre-Health Support Office (PHSO) Coordinator is a 12-month, full-time, and grant-funded position with the possibility of annual renewal, contingent upon performance and continued availability of funding. The PHSO Coordinator provides guidance, oversight, and support to student workers, interns, and volunteers engaged in PHSO activities. The coordinator is responsible for managing day-to-day program operations, including scheduling, tracking student progress, coordinating shadowing opportunities, and maintaining program records. This position exercises independent judgment in prioritizing tasks, ensuring compliance with program goals, and coordinating with faculty, healthcare providers, and other partners. The coordinator is expected to contribute to the effective management of resources, equipment, and events to support the success of the Pre-Health Support Office.
NOTE: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire. This position does not offer sponsorship for employment visas.
Responsibilities
* Provide support to the activity director, co-activity director, and technology research technician in the planning and execution of program events, community workshops, and training initiatives for STEM students and faculty.
* Lead the formal setup and daily operations of the PHSO and serve as the primary point of contact for pre-health students seeking support and resources.
* Distribute, the Association of American Medical College's Medical College Admission Test Official Prep Question Pack to selected students, track and monitor student usage and engagement with the materials and collect feedback to generate progress reports to help assess student readiness and needs.
* Coordinate with faculty, the Biology Department committee, and local healthcare providers to create and maintain clinical shadowing and volunteer opportunities.
* Maintain and update a digital database of approved professionals and clinical sites open to student shadowing and volunteering.
* Assist students in navigating the shadowing process through guidance, support, and preparation of resources, and advise students on pathways to various healthcare professions, including course planning, entrance exam preparation, and experiential learning.
* Track student progression in relation to healthcare program application goals and performance metrics.
* Support the planning and execution of "Meet a Professional" networking events and other relevant opportunities.
* Collect student feedback on instructional enhancements and write detailed reports on learning outcomes in PHSO.
* Maintain an inventory of equipment, manage the equipment logbook, and coordinate the ordering and upkeep of supplies in collaboration with other staff members and students.
* Provide support for the entire program to ensure that all goals and objectives are accomplished in a timely and exemplary manner.
* May be required to perform job related duties other than those specifically delineated in this position.
Required Qualifications
* Bachelor's degree in a STEM or health-related field.
* Experience or interest in academic advising, pre-health pathways, or health professions education.
* Experience with student mentoring, coordination of experiential learning, or familiarity with pre-health entrance exams (MCAT, TEAS, etc.) is a plus.
Proposed Salary
The proposed salary is $46,000.00 annually.
Knowledge, Skills, & Abilities
* Knowledge of organizational and communication principles for managing program operations effectively.
* Knowledge of Microsoft Office applications and online tracking tools for student data management.
* Knowledge of student advising processes, coordination practices, and compliance requirements in higher education.
* Skill in written and verbal communication to interact professionally with students, faculty, and external partners.
* Skill in prioritizing tasks, planning responsibilities, and maintaining accountability for program goals.
* Skill in using and managing student databases and CRM systems to track progress and generate reports.
* Skill in organizing events, scheduling activities, and coordinating shadowing opportunities for students.
* Ability to exercise independent judgment in managing day-to-day operations and resolving issues.
* Ability to contribute to program development and continuous improvement initiatives, including adopting new technologies.
* Ability to oversee and support student workers, interns, and volunteers engaged in program activities.
* Ability to maintain accurate records, ensure compliance with program requirements, and collaborate with faculty and healthcare partners.
Apply Before Date
Review of applications will begin upon receipt. For best consideration, apply by January 5, 2026. Position will remain open until filled.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources at ********************. For technical support, please call the USG Service Desk at **************, or email ***************.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at **************************************************************************
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************
Institutional Values
At Savannah State University, five core values shape everything we do:
* Belonging - Building a community where all voices are valued and respected.
* Collaboration - Working together across disciplines and communities for shared success.
* Discovery - Pursuing knowledge, research, and exploration that expand horizons.
* Excellence - Committing to superior achievement in every endeavor.
* Resilience - Rising stronger through challenges with determination and adaptability.
These principles guide our culture, inspire our teams and define the kind of workplace we strive to build; one where every individual can thrive, contribute, and grow.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.
For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at ********************. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at ********************.
Special Applicant Instructions
* Applicant must submit a complete application which includes:
* Cover letter explaining your interest in the position and demonstrates how your experience aligns with the job duties, particularly in student advising, program coordination, or pre-health initiatives.
* Resume that details your education, work experience, and relevant skills, such as proficiency in Microsoft Office and student tracking systems as well as any experience with pre-health advising or STEM education.
* Applicants must include a list containing the name, e-mail address and telephone number for three (3) professional references (e.g. supervisor, mentor, colleague). At least one reference should be a former/current supervisor or faculty member who is familiar with your academic or professional performance.
* Applicants must upload transcript(s) with the application. Unofficial are acceptable. Official transcript(s) required upon hire.
SY25-26 Library Media and Technology Clerk (High) Pool
Office assistant job in Savannah, GA
PRIMARY FUNCTION: This position is responsible for assisting the Media Specialist in the operation of the school Media Center. REPORTS TO: Principal (with direction from the Media Specialist) SALARY SCHEDULE: 101 WORK DAYS: 200 REQUIREMENTS: * Education Level:
* High School Diploma
* An Associate's Degree
* -OR-
* 60 semester /90 quarter hours of college credit from an accredited organization
* -OR-
* Passing score on the Georgia Assessments for the Certification of Educators (GACE) Paraprofessional Assessment Test
2. Experience, Skill, and Certification:
* Previous work experience, preferably with children
* Computer skills, general office training
* Demonstrable ability to work with students and staff
* Good communication skills
* Excellent organizational skills
* Ability to perform varied and complex clerical tasks.
* Work cooperatively with others.
Preferred:
* Ability and willingness to learn new techniques.
* Capability to solve problems and work indpendently.
* Ability to multitask and priortize multiple duties effectively.
* Knowledge of the Dewey Decimal System.
* Excellent organizational skills.
ESSENTIAL DUTIES:
* Under the direction of the LMTS the Media and Technology Clerk facilitates the use of media resources, techology, books, and other materials circulation for students and staff.
* Operates the computerized circulation system including checking materials in and out and creating and distributing overdue fines/notices.
* Assists in all phases of materials processing according to established procedures and provides basic technological support to students.
* Inspects and evaluates incoming technology and makes necessary level one repairs on student devices and/or enters help tickets to esclates repair.
* Shelves and maintains correct order (Dewey decimal and or generified classification) of returned materials.
* Assumes responsibility for operation of the media center and supervision of students in the approved absence of the Media Specialist.
* Repairs print and non-print materials.
* Maintains inventory of supplies and suggests items for acquisition as needed.
* Assists in maintaining an orderly, neat, and attractive atmosphere in the media center.
* Assists small groups of students in locating and retrieving materials, finding information, operating instructional equipment, or other activities.
* Assists in the intergration of technology used throughout the school.
* Operates and maintains media-related equipment. Prepares work orders for broken/damaged equipment.
* Assists in training volunteers.
* Assists in producing, mounting, and laminating materials.
* Prepares and assembles materials for classroom use.
* Assists the Media Specialist with preparing and maintaining media center displays, in conducting inventory of materials and equipment, for media promotions and book fairs, and other activities to include fixed asset inventory.
* Performs other duties and tasks as necessary for the effectiveness of the school.
TERMS OF EMPLOYMENT
Incumbents will be considered "at will." Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 200 days (190 + 10 holidays). (101) Non-exempt Revised 04-25
NON-ESSENTIAL RESPONSIBILITIES
A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:
* it is shared between multiple incumbents in the job; or
* it could be performed by an employee in another job within the workgroup.
Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.
Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis.
PHYSICAL AND SENSORY DEMANDS
Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.
[ ]OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.
[ X ] CLASSROOM Employees in this category spend at least most of the workday in a typical classroom or related educational environment. There will be prolonged periods of standing or walking, and there may be frequent bending, stooping, or stretching. There are occasions that require the lifting or pulling of equipment or supplies. Reading, listening, writing, and speaking are requirements. There are few exceptional physical or sensory demands, but there may be occasions that require the lifting or restraint of a student.
EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS
(Check any that apply to this job and complete the required information.)
[ X ] Regular lifting of up to 40 pounds; pushing of book carts; computers on wheels and other related activities
[ ] Frequent climbing up to feet, and/or working on building roofs. [ ] Exposure to heavy dust, dirt, chemical or paint fumes, or other airborne
matter.
[ ] Exposure to extreme heat, electric current, hazardous chemicals or other potential hazards.
[ ] Sitting or standing for extended periods with no control over rest periods.
[ ] Other:_______________________________________________________________
Front Desk Receptionist / appointment scheduler
Office assistant job in Bluffton, SC
Job DescriptionBenefits/Perks
Flexible Schedule
Great Work Environment
Competitive Compensation
Full time or job share part time
We are seeking a Front Desk Professional to join our team! At our Front Desk , you will be greeting customers and managing online inquiries by setting appointments for our designers. A pleasant phone voice and personality is essential. The ideal candidate has a strong background in customer service and leadership and a positive attitude.
Responsibilities
Create and implement both short and long-term goals for the company and the front desk staff
Handle scheduling and time off requests for staff working the front desk
Set a service standard and lead by example, providing exceptional customer service to all guests
Manage training of new and existing staff members to ensure everyone understands the expectations set forth for them
Work closely with the rest of the team to provide the highest level of customer service
Coordinate with staff and the community to create partnerships and host events
Qualifications
Previous customer service experience
Strong communication and interpersonal skills
Excellent customer service skills
Attention to detail
Office Coordinator
Office assistant job in Bluffton, SC
Job DescriptionDescription:
Who We Are
At Better Collision Centers, we're not just fixing cars-we're restoring trust, confidence, and peace of mind. We are one of the fastest-growing collision repair companies in the United States, doubling revenue year over year for the past four years, with even greater growth on the horizon. Our people-first culture ensures that teammates don't just clock in-they buy in.
Our Mission
We exist to transform collision repair into a transparent, trusted, and high-performing experience-for customers, employees, and partners alike.
Our Core Values (Short Form)
Culture-First Excellence - Trust, transparency, and accountability.
Relentless Quality & Safety - Never cutting corners.
Operational Agility - Flow beats hurry; quality never sacrificed.
Empowered Team Ownership - We rise by lifting each other.
Continuous Growth & Innovation - Standing still is not an option.
About the Role
As an Office Coordinator, you'll be the hub of daily operations at Better Collision, ensuring a seamless flow between customers, service advisors, and managers. You'll support the repair process behind the scenes, deliver outstanding customer service, and keep documentation and communications running smoothly.
In this role, you will:
Greet customers and manage scheduling for appointments and walk-ins.
Support Service Advisors and Managers with preparing and organizing repair files.
Handle customer drop-off and pick-up, ensuring proper paperwork and authorizations.
Provide timely repair updates and manage customer communications.
Answer incoming calls and direct them appropriately.
Support general shop needs when required, from office tasks to assisting teammates.
This role requires attention to detail, excellent communication, and a willingness to pitch in wherever needed to keep operations running at a high level.
What You Bring
Prior experience in customer service, office coordination, or administration preferred.
Strong communication and organizational skills.
Ability to multitask in a fast-paced environment.
Comfort working in and around a shop setting, including physical activity when needed.
A positive, professional demeanor and a commitment to accuracy and service excellence.
Compensation & Benefits
Competitive base pay (commensurate with experience)
Paid Time Off (PTO)
Comprehensive health, dental, and vision insurance
Voluntary life insurance
Short-term and long-term disability coverage
Professional development and growth opportunities
Career Path
This role is a strong foundation for career advancement. Office Coordinators can grow into Customer Ambassador, Service Advisor, or Management positions as they develop their skills and industry knowledge.
Requirements:
Requirements:
The position is based in a normal shop environment. Daily activity may consist of physical activity such as reaching below and above shoulder level, kneeling, bending, squatting and stooping to inspect repairs, lifting and carrying objects over 50 pounds as well as sitting and standing for extended periods of time during the estimating and disassembly process. The working environment consists of; exposure to fumes, chemicals and dust, along with high levels of noise and subjectivity to weather conditions both inside and outside. In addition, regular exposure to work near mechanical parts. Better Collision emphasizes a mandatory requirement to wear protective equipment when necessary. Visual acuity to determine the accuracy and thoroughness of the work assigned is a must.
Office Administrator
Office assistant job in Savannah, GA
Job DescriptionSalary:
We are looking for an Office Administrator to join our team at Herrington Tree Services in Savannah, GA.
About the Role
The Office Administrator plays an important role in keeping the business organized and responsive. This position supports scheduling, customer communication, CRM updates, billing support, and coordination with field crews. The right person is organized, dependable, and comfortable working in a fast paced service environment.
What You Will Be Doing
You will answer incoming phone calls and emails, helping customers with questions and scheduling service appointments
You will manage and update customer information in the CRM, including service history and leads
You will send appointment reminders, follow ups, and general customer communication
You will assist with invoices, payments, and customer billing questions
You will help keep the office organized by managing files, supplies, and daily administrative tasks
You will support onboarding paperwork and basic employee records as needed
What We Are Looking For
Experience in an office, administrative, or customer service role, ideally in a service based business
Comfort using computers, email, CRM systems, and basic office software
Strong organization skills with good follow through
Clear communication skills and a professional phone presence
Ability to work independently while supporting a team. Reliable attendance and a steady work ethic
What We Offer
Competitive pay based on experience. Full time, stable position with consistent hours
On the job training and room to grow as the company expands
A supportive team environment that values accountability and respect
Benefits
Health, dental, and vision insurance
401(k)
Paid time off
Company Overview
Herrington Tree Services is a premier provider of tree care services, committed to preserving and enhancing the beauty and health of trees in residential and commercial landscapes. Our team of certified arborists and skilled professionals is dedicated to delivering exceptional service and expert advice to our clients.
If you are organized, dependable, and enjoy supporting customers and teams, we would like to hear from you. Apply today to join Herrington Tree Service in Savannah.
Office Administrator
Office assistant job in Savannah, GA
(IEM)
Industrial Electro Mechanics (IEM) is a trusted leader in the repair and sales of industrial rotating equipment. We are committed to craftsmanship, safety, and customer service excellence. Joining IEM means more than just a job - it's the chance to grow your career in a company that invests in your development and future.
IEM - Office Administrator Job Description
Position Summary
We're looking for a detail-oriented and motivated professional to take on the role of Office Administrator. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with customers while keeping office operations organized and efficient. The Office Administrator will be the central administrative support hub, ensuring smooth operations across all departments.
Key Responsibilities
Front Desk & General Office Management
Answer, screen, and direct incoming calls in a courteous and professional manner.
Greet and assist walk-in customers, ensuring they feel welcome and valued.
Manage the reception area, keeping it clean, organized, and professional.
Monitor and maintain office supply inventory, placing orders as needed to prevent shortages.
Maintain accurate records and filing systems for administrative and operational purposes.
Financial & Clerical Support
Support the Finance Department by performing data entry for Accounts Payable (A/P) and Accounts Receivable (A/R).
Prepare and edit documents, presentations, and correspondence as requested by management.
Support various administrative projects to improve office workflow and organization.
Executive & Meeting Support
Assist executives with administrative tasks, scheduling, and travel arrangements.
Coordinate and manage all aspects of event planning for internal meetings, employee parties, and external client or vendor meetings.
Assist with scheduling meetings, appointments, and internal events.
Human Resources (HR) Support
Support HR staff with onboarding new employees, including preparing new hire paperwork and setting up workspaces.
Handle general HR inquiries from employees and direct them to the appropriate HR personnel.
Sales & Marketing Support
Provide sales support by assisting with the preparation of sales proposals and client communication materials.
Provide marketing support by coordinating promotional material inventory and assisting with campaigns.
Required Skills and Qualifications
Communication: Exceptional verbal and written communication skills, enabling clear and professional interaction with customers, vendors, and team members.
Professionalism: A polished and welcoming demeanor with the ability to remain calm and composed in challenging situations.
Technical Proficiency: Comfortable with common office technology, including Gmail, Microsoft Office Suite (Word, Excel, Outlook), and standard office equipment like printers and scanners.
Organizational Skills: Strong attention to detail and ability to prioritize tasks efficiently in a dynamic environment.
Experience: Proven ability to manage multiple administrative support functions simultaneously.
Office Administrator - Final Mile
Office assistant job in Hardeeville, SC
Why Choose Suddath to “Move” your Career to the Next Level?
At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.
What We Offer!
A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
Paid Time Off (PTO) and paid company holidays
A tuition reimbursement plan where employees are encouraged to continue their education and development
For more information on our benefit offerings, please visit ********************************** and scroll down to view our employee benefits.
This position is responsible for the relationships and correspondence between the Customer, Operations, Independent Contractors and our Customers Customer Department. Position will assist Home Delivery Administration and Operations in carrying out their duties to complete the appropriate processes and procedures.
Position Summary
This position is responsible for the relationships and correspondence between the Customer, Operations, Independent Contractors and our Customers Customer Department. Position will assist Home Delivery Administration and Operations in carrying out their duties to complete the appropriate processes and procedures.
Essential Duties & Responsibilities
Receive customer, client, and Independent Contractor phone calls and respond accordingly.
Check e-mail regularly and respond appropriately.
Correspond with the Central Office for customer relations, researching orders, and other location issues.
Receive all previous day's routes from local Operations Manager and scan to Home Delivery Administration.
Responsible for full cycle oversight of BOL process, including follow up from previous day's BOLs, update delivery date for reschedules, prepare next day's deliveries, and file completed BOLs.
Print out all Service Orders file appropriately.
Scan service orders to appropriate departments.
Enter notes and additional information for customer and Independent Contractors into appropriate system.
Correspond with Warehouse Manager on customers' orders.
Research open and unassigned orders.
Assist in printing daily manifest and organizing next day's routes.
Prepare Hot Shot print out for Warehouse.
Check-In all returns.
Enter FedEx orders received into spreadsheet.
Other duties and tasks as assigned.
Education & Experience
High School Diploma, GED, or equivalent required. Two-year college degree preferred, but not required. Previous office experience preferred.
Knowledge, Skills & Abilities
Basic knowledge of Microsoft Excel, Outlook, Word and other MS Office products. Ability to work in a team environment and demonstrate flexibility and patience. Excellent organization and problem-solving skills. Good oral and written communication and interpersonal skills. Highly motivated, self-starter with the capability of taking multiple duties and challenges. Ability to sufficiently read, speak, and write English in order to understand and give directions, and to complete paperwork accurately. Ability to operate a variety of standard office equipment as dictated by the duties of the job and perform data entry and typing functions.
Physical Demands & Working Conditions
Work is primarily performed in a climate-controlled environment. Requires sitting, walking, and standing. Work performed requires the use of hands to control or feel objects and will utilize repetitive movements when entering data. Requires the use of clear speech communicated to others and understanding the speech of another person. Requires the ability to see details of objects within close range.
*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made available to individuals with disabilities to perform essential functions of this position. These physical demands include, but are not necessarily limited to: standing, sitting, walking, typing, hearing and talking for prolonged periods of time.
**Job description statements are intended to describe the general nature and level of work performed by employees assigned to this job title. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel. Employees may be required to perform other duties as assigned.
The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.
The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Auto-ApplyADMINISTRATIVE SUPPORT SPECIALIST - Clerk's Office
Office assistant job in Hilton Head Island, SC
Join Our Team as the Administrative Support Specialist to the Clerk's Office The Town of Hilton Head Island is seeking an experienced and skilled Administrative Support Specialist to support the Town Clerk in reviewing legal documentation, preparing minutes and project tracking. This position is part-time, 30 hours per week with FULL benefits! What You Will Do
Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards
Ensure all required information is included and all necessary signatures are obtained
Upload finalized documents into the document management system
Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information
Prepare minutes in compliance with state law and Town policy
Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism
Assist with records retention, FOIA requests, and other compliance matters
Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed
Manage calendars, priorities, and deadlines in a high-paced environment as needed
Maintain confidentiality and exercise discretion when handling sensitive information
Support special projects and community engagement initiatives as assigned.
Qualifications
Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred
Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings
Knowledge of legal or regulatory compliance documentation preferred
Familiarity with Robert's Rules of Order and South Carolina FOIA requirements preferred
Experience with municipal government operations and record management practices preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills, with strong attention to detail
Proven ability to manage multiple priorities and meet deadlines
Professional demeanor, interpersonal skills, and customer-service orientation
Ability to work independently and handle sensitive matters with discretion
What We Offer
A supportive environment where your skills and contributions are valued
A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
Relocation assistance is available
Why Work with Us?
Impactful Work
: Play a crucial role in ensuring the safe and efficient operation of our community's facilities
Collaborative Environment
: Join a dedicated team committed to excellence in public service
Excellent Benefits
: Enjoy a comprehensive benefits package that supports your well-being and professional growth
Community-Centric Focus:
Contribute to the care and management of the Town's resources for the benefit of our residents and visitors
Join us in making Hilton Head Island an even better place to live, work, and play! The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Position will remain open until filled.
Branch Administrator
Office assistant job in Bloomingdale, GA
Administrative Assistant Coastal Greenery is looking for an ambitious, self-motivated person to join a stable, growing organization. Responsible for client's, potential client's, & the public's first impressions of the organization and providing administrative support to the branch.
Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Skill and experience are not required, but are preferred. Including, but not limited to: Knowledge of Customer Service Phone Systems Data Entry Microsoft Office Accountability Clerical Computer Literate Critical Thinking Data Entry Attention to Detail Detailed and Organized Multitasking Professional Image People skills Assertive Accountability Self-Direction Communication Customer Service Leadership skills
FRONT DESK COORDINATOR
Office assistant job in Pooler, GA
Job Description
Title: Front Desk Coordinator Division: Administration
Reports to: Front Desk Lead Pay Type: Hourly
The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests. As the coordinator for the front desk, this position is usually the first and last interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance. The position ensures efficient patient flow within the practice and maintains a full appointment schedule.
As Front Desk Coordinator, this position is responsible for welcoming all new and existing patients and guests to the practice, managing the check-in and check-out processes of the practice for all patients.
The coordinator will familiarize themselves with the practice's payment plan policies and communicate all options appropriately to patients at time of service and is responsible for maintaining the reception area in a way that is consistent with the practice's Core Values.
Front Desk Job Responsibilities:
Greeting and checking in all patients and guests to the practice.
Directing calls, Answering patient questions and scheduling appointments.
Appointment confirmations.
Receiving all incoming mail, phone messages, and email.
Reports to lead on the status of appointment schedule, any patient challenges or complaints, likewise, maintains and documents all patient testimonials.
Verifying patient Insurance within the deadlines required by the practice.
Oversee the Weave messaging system.
Follow up on all fees due at the time of service.
Help to keep the Optometrist(s) on schedule and maintain efficient patient flow.
Competencies:
Demonstrates Our Core Values
As the first point of contact, the Front Desk Coordinator (FD) must consistently display behaviors that align with the core values of the practice.
Hard work - Going the extra mile for our patients and team.
Enthusiasm - Working with energy and a purpose.
Self Drive - Making independent decisions and being a problem solver.
Compassion - Letting patients and fellow team members know we care.
Communication Skills
Must be able to effectively communicate with our patients the practice brand and all our products and services. Communicating in a manner by which the individual understands technical terminology in layman language is essential.
Sales Skills
Expected to possess a high degree of influential sales skills, but not in the traditional sense. Communicating the practice/doctor's stories and then gaining commitment is the primary focus. The ability to effectively communicate the practice mission and services is required.
Frequent Interaction with Others
Must demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.
Customer Orientation
Should be patient focused and display a desire to work within the practice's core values to deliver exceptional customer service.
Team Player
Exhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.
Detail Orientation
Must have the ability to maintain a high level of detail orientation despite frequent interruptions. Accuracy and diligence regarding patient records, scheduling and file maintenance is required.
Pace of the Environment
Must be able to work at a fast pace. Effectively handling multiple tasks at one time, focusing on patient flow and experience.
Temporary Front Desk Receptionist
Office assistant job in Hilton Head Island, SC
We are seeking a professional and detail-oriented Front Desk Agent to join our team in Hilton Head, SC. As the first point of contact for clients, you will ensure a welcoming environment and provide exceptional customer service. The ideal candidate is organized, dependable, and able to manage multiple responsibilities efficiently in a fast-paced environment.
Key Responsibilities
Administrative & Client Support
Centralize scheduling for psychiatrists and other mental health professionals.
Answer phones, process intakes, and make reminder calls.
Manage mail, faxes, and client correspondence.
Maintain office equipment, inventory, and client records.
Ensure all documentation is completed and compliant with Medicaid, Medicare, QA, CARF, and HIPAA guidelines.
Provide coverage for other staff during breaks or absences.
Financial Responsibilities
Conduct annual client financial reviews and update insurance information.
Manage accounts receivable, daily cash logs, and deposits.
Import and update documents in EMR and CIS systems; handle corrections, charges, and collections.
Encourage timely client payments and maintain accurate financial ledgers.
Other Duties
Distribute compassionate medication and maintain medication logs.
Perform additional administrative tasks as assigned by leadership.
Medical Office Assistant - PRN-Float
Office assistant job in Bluffton, SC
MUSC Community Physicians (MCP) is an entity within the Medical University of South Carolina (MUSC) that provides healthcare to patients within the rural health network throughout the state of South Carolina. Provide administrative coverage at the front desk of the Clinic, including monitoring the clinic
appointment line to include scheduling appointments for clients from outside medical, hospital,
and correction systems. Answer multiline telephones. Take payments from clients for clinical
services. Complete client registration and documentation. Schedule interpreters for clients.
Retrieve billing charges.
Entity
MUSC Community Physicians (MCP)
Worker Type
Employee
Worker Sub-Type
PRN
Cost Center
CC004931 MCP - Beaufort Vascular Surgery
Pay Rate Type
Hourly
Pay Grade
Health-19
Scheduled Weekly Hours
20
Work Shift
To provide constant and efficient operations of the physician's medical office. Duties to include scheduling, patient registration, telephone triage, medical records, billing, and collections. Coordinate and participate in a variety of duties associated with the daily clinic preparation process, patient identification, patient check-in/out, charge posting, cash management, and patient appointment scheduling. Position also involves customer service, message distribution, ancillary scheduling and preparation, and referrals management. Additional duties as assigned. Minimum Education and Experience: High school diploma or equivalency plus one year of patient care experience in a health care facility; or a Certified Nursing Assistant; or successful completion of a Nursing Assistant or Medical Assistant course at an accredited institution or equivalent training; or EMT or Paramedic certification; or a bachelor's degree. Required Licensure, Certifications, Registrations:
* NA
This is a Part-time position.
Float in the Beaufort/Bluffton area
Physical Requirements:
* Ability to perform job functions while standing, sitting, walking, climbing stairs, and working in confined spaces or elevated areas.
* Must be able to bend, twist, squat, kneel (infrequently), and reach in all directions, including overhead.
* Requires fine and gross motor skills including pinching, grasping, manipulation, and repetitive motions with hands, wrists, elbows, and shoulders.
* Ability to maintain balance and coordination using both lower extremities. MUSC Community Physicians (MCP)
* Must be able to lift and carry up to 50 lbs. unassisted (infrequently), including lifting/lowering from floor to overhead.
* Requires exerting up to 50 lbs. of force (e.g., assisting patients, pushing wheelchairs/stretchers).
* Must tolerate working indoors and occasionally outdoors in temperature extremes.
* Visual requirements include 20/40 corrected vision, depth perception, peripheral vision, and color discrimination.
* Must maintain hearing acuity (with correction) and tactile sensory function.
* Ability to handle stressful situations, work rotating shifts and overtime, and function in a latex safe environment
Additional Job Description
Benefits:
* Health, dental, vision, and life insurance
* Employer Sponsored Retirement Plan
* Paid time off and extended sick leave
* Paid Parental Leave
* Disability insurance plan options
* Continuous professional and clinical training
* Competitive pay
* Annual Merit Increase
* Wellbeing resources
* Tuition Reimbursement
* Employee perks and discounts
* Employee referral program
* Flexible schedule options
* Certification incentive program
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***************************************
Front Office Coordinator
Office assistant job in Hilton Head Island, SC
We are seeking a highly organized and detail-oriented individual to join our team as a Front Office Coordinator. As the Front Office Coordinator, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional customer service to our patients. If you have experience in administrative roles, possess excellent communication skills, and are familiar with medical office procedures, we encourage you to apply.
Responsibilities: - Greet and welcome patients, visitors, and vendors in a friendly and professional manner - Answer phone calls, schedule appointments, and manage the front desk area - Verify patient insurance information and collect payments for services rendered - Maintain patient records and ensure accuracy of all documentation - Coordinate with medical staff to ensure efficient patient flow - Manage medical scheduling system to optimize appointment availability - Adhere to HIPAA guidelines to protect patient privacy and confidentiality - Assist with administrative tasks such as filing, data entry, and correspondence - Handle patient inquiries, resolve complaints, and provide exceptional customer service - Collaborate with other office staff to ensure smooth daily operations
Requirements: - Previous experience in a similar role, preferably in a dental or medical office setting - Familiarity with medical terminology and procedures - Strong organizational skills with the ability to multitask effectively - Excellent communication skills, both verbal and written - Detail-oriented with a high level of accuracy in data entry and record keeping - Ability to maintain professionalism and confidentiality at all times - Knowledge of HIPAA regulations and compliance
Joining our team as a Front Office Coordinator offers an exciting opportunity for professional growth in a dynamic healthcare environment. If you meet the requirements outlined above and are ready to contribute your skills to our team, we look forward to reviewing your application.
Job Type: Full-time
Salary: $24.00 per hour and up depending on experience
Benefits include:
401(k) matching
Paid time off
Healthcare setting:
Private practice on Hilton Head Island SC
Medical specialties:
Primary Care
Schedule:
Monday to Thursday
No weekends
Ability to Relocate:
Hilton Head Island, SC 29926: Relocate before starting work (Required)
Work Location: In person
Administrative Assistant/Receptionist
Office assistant job in Savannah, GA
Savannah State University seeks qualified applicants for Administrative Assistant/Receptionist. This position provides administrative support to a senior level administrator, performing confidential secretarial/clerical and office functions requiring extreme tact, maturity, and the highest level of confidentiality. A demonstrated advanced level of professional and technical abilities and skills is required along with the ability to multi-task. Primarily responsible for performing duties and responsibilities that often require work beyond the normal 8-hour day, and some weekend assignments. This position handles controversial and sensitive issues demonstrating a high degree of office/clerical experience, extreme tack, maturity, discretion, and decorum. Responsibilities include producing PowerPoint presentations, Excel spreadsheets, and securing documents in Adobe and related software. May be directed to perform job related task other than those specifically delineated in this description. Salary commensurate with qualifications and experience.
Minimum Qualifications
Bachelor's degree required; supplemented by five or more years office/clerical experience preferred. Proven track record of managing/working in a fast-paced environment. Computer literacy is a must with extensive knowledge of Microsoft Suite including Word, Excel, Publisher, PowerPoint; broad base knowledge of formal protocol and office etiquette. Considerable knowledge of automated office systems, office procedures, and filing systems; excellent oral and written communication skills and ability to interact effectively with university employees, officials, students, faculty and the general public required. Must be able to perform multiple tasks and duties accurately and efficiently. Background and/or credit check may be required.
SY25-26 Library Media and Technology Clerk (K-8/Middle) Pool
Office assistant job in Savannah, GA
PRIMARY FUNCTION: This position is responsible for assisting the Media Specialist in the operation of the school Media Center. REPORTS TO: Principal (with direction from the Media Specialist) SALARY SCHEDULE: 101 WORK DAYS: 200 REQUIREMENTS: * Education Level:
* High School Diploma
* An Associate's Degree
* -OR-
* 60 semester /90 quarter hours of college credit from an accredited organization
* -OR-
* Passing score on the Georgia Assessments for the Certification of Educators (GACE) Paraprofessional Assessment Test
2. Experience, Skill, and Certification:
* Previous work experience, preferably with children
* Computer skills, general office training
* Demonstrable ability to work with students and staff
* Good communication skills
* Excellent organizational skills
* Ability to perform varied and complex clerical tasks.
* Work cooperatively with others.
Preferred:
* Ability and willingness to learn new techniques.
* Capability to solve problems and work indpendently.
* Ability to multitask and priortize multiple duties effectively.
* Knowledge of the Dewey Decimal System.
* Excellent organizational skills.
ESSENTIAL DUTIES:
* Under the direction of the LMTS the Media and Technology Clerk facilitates the use of media resources, techology, books, and other materials circulation for students and staff.
* Operates the computerized circulation system including checking materials in and out and creating and distributing overdue fines/notices.
* Assists in all phases of materials processing according to established procedures and provides basic technological support to students.
* Inspects and evaluates incoming technology and makes necessary level one repairs on student devices and/or enters help tickets to esclates repair.
* Shelves and maintains correct order (Dewey decimal and or generified classification) of returned materials.
* Assumes responsibility for operation of the media center and supervision of students in the approved absence of the Media Specialist.
* Repairs print and non-print materials.
* Maintains inventory of supplies and suggests items for acquisition as needed.
* Assists in maintaining an orderly, neat, and attractive atmosphere in the media center.
* Assists small groups of students in locating and retrieving materials, finding information, operating instructional equipment, or other activities.
* Assists in the intergration of technology used throughout the school.
* Operates and maintains media-related equipment. Prepares work orders for broken/damaged equipment.
* Assists in training volunteers.
* Assists in producing, mounting, and laminating materials.
* Prepares and assembles materials for classroom use.
* Assists the Media Specialist with preparing and maintaining media center displays, in conducting inventory of materials and equipment, for media promotions and book fairs, and other activities to include fixed asset inventory.
* Performs other duties and tasks as necessary for the effectiveness of the school.
TERMS OF EMPLOYMENT
Incumbents will be considered "at will." Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 200 days (190 + 10 holidays). (101) Non-exempt Revised 04-25
NON-ESSENTIAL RESPONSIBILITIES
A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:
* it is shared between multiple incumbents in the job; or
* it could be performed by an employee in another job within the workgroup.
Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.
Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis.
PHYSICAL AND SENSORY DEMANDS
Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.
[ ]OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.
[ X ] CLASSROOM Employees in this category spend at least most of the workday in a typical classroom or related educational environment. There will be prolonged periods of standing or walking, and there may be frequent bending, stooping, or stretching. There are occasions that require the lifting or pulling of equipment or supplies. Reading, listening, writing, and speaking are requirements. There are few exceptional physical or sensory demands, but there may be occasions that require the lifting or restraint of a student.
EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS
(Check any that apply to this job and complete the required information.)
[ X ] Regular lifting of up to 40 pounds; pushing of book carts; computers on wheels and other related activities
[ ] Frequent climbing up to feet, and/or working on building roofs. [ ] Exposure to heavy dust, dirt, chemical or paint fumes, or other airborne
matter.
[ ] Exposure to extreme heat, electric current, hazardous chemicals or other potential hazards.
[ ] Sitting or standing for extended periods with no control over rest periods.
[ ] Other:_______________________________________________________________
ADMINISTRATIVE SUPPORT SPECIALIST - Clerk's Office
Office assistant job in Hilton Head Island, SC
Join Our Team as the Administrative Support Specialist to the Clerk's Office The Town of Hilton Head Island is seeking an experienced and skilled Administrative Support Specialist to support the Town Clerk in reviewing legal documentation, preparing minutes and project tracking.
This position is part-time, 30 hours per week with FULL benefits!
What You Will Do
* Review legal documentation, including contracts, to ensure accuracy, completeness and compliance with Town standards
* Ensure all required information is included and all necessary signatures are obtained
* Upload finalized documents into the document management system
* Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information
* Prepare minutes in compliance with state law and Town policy
* Draft, proofread, and edit correspondence, reports, and official communications with accuracy and professionalism
* Assist with records retention, FOIA requests, and other compliance matters
* Assist in coordinating logistics for Council meetings, committees, workshops, public hearings, and special events, including room set-up as needed
* Manage calendars, priorities, and deadlines in a high-paced environment as needed
* Maintain confidentiality and exercise discretion when handling sensitive information
* Support special projects and community engagement initiatives as assigned.
Qualifications
* Associates degree in Business Administration, Public Administration, or related field; Bachelor's preferred
* Minimum of three to five years of related experience required, preferably in government, legal or high-paced corporate settings
* Knowledge of legal or regulatory compliance documentation preferred
* Familiarity with Robert's Rules of Order and South Carolina FOIA requirements preferred
* Experience with municipal government operations and record management practices preferred.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Excellent written and verbal communication skills, with strong attention to detail
* Proven ability to manage multiple priorities and meet deadlines
* Professional demeanor, interpersonal skills, and customer-service orientation
* Ability to work independently and handle sensitive matters with discretion
What We Offer
* A supportive environment where your skills and contributions are valued
* A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
* Relocation assistance is available
Why Work with Us?
* Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our community's facilities
* Collaborative Environment: Join a dedicated team committed to excellence in public service
* Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
* Community-Centric Focus: Contribute to the care and management of the Town's resources for the benefit of our residents and visitors
Join us in making Hilton Head Island an even better place to live, work, and play!
The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Position will remain open until filled.
Logistics Office Admin Great Company, Room to Grow
Office assistant job in Savannah, GA
Job DescriptionOffice Administrator Join Our Growing Team!Were a fast-growing bathroom distribution company, and were looking for a friendly, organized Office Administrator to help keep our operations running smoothly. If you enjoy working with people, staying organized, and supporting a busy warehouse team, wed love to talk with you.
What Youll Do
Enter orders and update information in our system
Support the warehouse team with shipping and receiving paperwork
Check documents for accuracy (you should enjoy catching small mistakes)
Communicate with carriers, vendors, and team members
Keep digital files organized
Help with simple admin tasks that keep the day running smoothly
What Were Looking For
Good typing and reading skills
Some experience in warehouse logistics or order processing
Someone who is responsible, detailed, and learns quickly
A positive attitude and good communication skills
Someone who enjoys helping a team and keeping things organized
Why Youll Love Working With Us
Growing company with real opportunities to advance
Supportive and respectful team environment
Steady schedule and long-term stability
Competitive pay
Youll be part of a company that values your ideas and effort
Wed Love to Hear From You
If this sounds like a place where you can grow, send us your rsum.
Even if youre unsure, reach out were happy to talk and see if its a good fit.
You can apply by sending:
Your rsum
A short note about yourself
We look forward to meeting you