Office assistant jobs in Caguas, PR - 56 jobs

GENERAL CLERK III (ICE-PR-2025-23944): Bowhead seeks a General Clerk III to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA). OPLA requires case management support and administrative services for the execution of its broad and diverse mission of providing a full range of legal counsel and services to all ICE offices and programs. OPLA's responsibilities include representing the Department of Homeland Security (DHS) in proceedings before the Immigration Courts, representing DHS in appellate proceedings before the Board of Immigration Appeals, and providing support and direction to the Department of Justice, Office of Immigration Litigation, as well as to the U.S. Attorney's Offices nationwide. The Chief Counsel's office handles confidential and high-level documentation. This position is full-time, benefits eligible at an hourly rate of $19.75 plus H&W 5.55 (Health and Welfare) rate per local wage determination. The location is in San Juan, PR. **Responsibilities** The duties primarily include maintaining and organizing files, mail management, scanning of documents, enter/upload data into PLAnet (OPLA's electronic alien file repository), conducting research, and drafting documents. General Clerk III follows detailed procedures in performing repetitive tasks in the same sequence. Other general clerical duties include: + Mail Management, including paper and electronic correspondence and packages + Receive, open date stamp, sort, and distribute inbound mail + Interfile correspondence in case files + Shelve/re-shelve files as appropriate + Utilize the RAILS automated file systemto locate files and for internal and external file transfers + Assist with Freedom of Information Act (FOIA) requests + Per local office procedures, route or file materials that concern legal or specialized matters (e.g., briefs, correspondence, exhibit packets) + Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures + Enter/upload data into PLAnet (OPLA's electronic alien file repository), including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions **Qualifications** **This position is full-time, benefits eligible at an hourly rate of $19.20 plus H&W (Health and Welfare) rate per local wage determination. The location is in San Juan, PR. + High School Diploma or equivalent required. + Minimum of one (1) year of experience in an administrative office environment required. + Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite. + Must be able to successfully pass a federal background investigation* and pre-employment drug screen. * Federal background investigation includes, but is not limited to, citizenship status, residency information, work experience, education, credit history, criminal record check, and fingerprints. Physical Demands: - Must be able to lift up to 35 pounds - Must be able to stand and walk for prolonged amounts of time - Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIRED: Must be able to obtain a security clearance at the DHS ICE T2 level. \#LI-JA1 Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (******************************************* . All candidates must apply online at ***************** , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance *****************/careers/recruitment/ . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events. **ID** _2025-23944_ **Category** _Admin/Office Support_ **Location : Location** _PR-San Juan_ **SCA Hourly Rate** _USD $19.75/Hr._ **Minimum Clearance Required** _N/A_ **Travel Requirement** _N/A_

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Job Description San Juan, Puerto Rico Receptionist - Administrative Assistant We are seeking a Receptionist / Administrative Assistant to support our office operations and deliver a welcoming, professional experience to clients and visitors. Responsibilities: • Serve as the primary point of contact for clients and visitors, providing a professional, courteous, and discreet experience at all times. • Answer and route incoming calls and inquiries with accuracy and confidentiality. • Provide administrative support to the team, including scheduling, document preparation, and basic report coordination. • Manage incoming and outgoing correspondence (email, mail, and deliveries). • Maintain well-organized records and office documentation, ensuring accuracy, confidentiality, and attention to detail. • Track pending items and follow up internally to daily operations. • Assist with general office coordination. Qualifications: • A professional demeanor with a strong service orientation. • Associate's or Bachelor's degree in Business, or a related field preferred (relevant experience will be considered). • Strong organizational skills, sound judgment, and attention to detail. • Excellent verbal and written communication skills (Spanish required; English preferred). • Comfortable using office technology and standard productivity tools (email, calendars, Word, Excel). Join Our Team This is a full-time, office-based position in San Juan. If you thrive in a structured, high-standards environment and value professionalism, confidentiality, and excellence in service, we welcome your application.

Job Description NOTE: ONLY FOR PUERTO RICO CANDIDATES. We are building the best workplace for thinkers, experts, service agents, designers, and developers to come together to innovate, grow, and truly make an impact in other peoples' lives through technology. We are proud creators of: Expert Tax - tax preparation software for accountants in Puerto Rico Taxmania - tax preparation software for citizens of Puerto Rico Edi - a document management software to modernize the digital office Follow It - case management software We serve over 150,000 customers every year. It is paramount for us to deliver quality software solutions, and provide “above and beyond” customer experiences to ensure the highest level of customer satisfaction. Our company values ground us and guide us: Passion Innovation Playfulness Honesty Customer Satisfaction Growth Discernment If you have a passion about administration and service, and would love to work on a fun, team-oriented and creative environment, we are looking for YOU! What will you do? Greet and welcome clients, candidates, and visitors in a warm and professional manner. Answer, screen, and direct incoming calls and emails to the appropriate departments. Mantain the reception area, keeping it tidy and presentable, reflecting a professional image. Maintain visitor log and ensure adherence to security protocols for all on-site visitors. Schedule meetings, manage calendars, and assist with conference room bookings. Receive, sort and scan incoming correspondence into our online digital system to ensure accurate and timely documentation. Support CEO and Director of Operations with administrative tasks such as filing, data entry, and document preparation. Assist HR team with onboarding activities for new employees and support planning coordination of internal events or activities. Assist with drafting or distributing internal communications and company-wide notices as needed. Maintain the office supply inventory and place orders as needed. Coordinate with the facilities team to mantain breakroom supplies and general office needs. Our candidate must: Be available on a full time basis, from Monday to Friday 9:00am-6:00pm. Be available to work from home and in San Juan. High school diploma required. Completion of administrative office course. 1 to 2 years of related experience. Nice to have: Creativity Team Work Quality of Work Customer Satisfaction-oriented Proactivity Results driven Organized Verbal and written communication skills in English and Spanish Comfortable working with technology and collaboration tools (e.g., Microsoft Office, Teams, Zoom, Slack). What's in it for you? A very valuable experience on a friendly, flexible and collaborative environment. The opportunity to work with high level professionals in the software industry. Perks!: High quality coffee, ping pong table, gym equipment, team activities, hybrid work culture and so much more! If you believe you can add value to our team, we want to meet YOU! At CEGsoft we are commited to creating an iclusive environment for all employees. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, sexual orientation, gender identity, gender expression, national origin, age, disability status, genetic information, military or veteran status or any other applicable legally protected considerations made unlawful by federal, state, or local laws.

Job Title: Receptionist (Construction Industry) Type: Onsite Schedule: Monday through Friday, 8:00 AM to 5:00 PM Salary: $13- $15 per hour + Benefits About the Company: Our Client is a leader in the construction industry in Puerto Rico and is committed to delivering high-quality projects. We are currently seeking a highly organized and professional Receptionist to join our team and support daily operations. Responsibilities: Greet and welcome visitors with a positive, professional attitude. Answer and direct phone calls in a courteous manner. Manage and distribute incoming and outgoing mail. Maintain the front desk and reception area to ensure a professional image. Assist with administrative tasks, including filing, scheduling, and data entry. Coordinate with different departments to ensure smooth communication. Maintain office supplies inventory and order as needed. Other duties as assigned to support the smooth operation of the office. Position Details: Full-time, hourly position (Monday through Friday, 8:00 AM - 5:00 PM). Hourly rate: $13- $15 per hour. Benefits include: 15 days of accrued vacation annually. 12 days of sick leave. Additional benefits package available upon hire. Requirements: Must be bilingual in English and Spanish (both spoken and written). High school diploma or equivalent; additional qualifications in Office Management or related fields are a plus. Strong communication and organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to handle multiple tasks efficiently and work in a fast-paced environment. Previous experience in a receptionist or administrative role is preferred but not required. Our client is an EEOC Employer and encourages all minority groups to apply. By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at *******************

This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the organization's continued success.

Top Texas Law Firm is now in Puerto Rico! We are currently seeking highly motivated and career-driven Receptionists to join the team! This is a full-time position working 40 hours per week. Pay rate is $11.00/ hour. Benefits: $300 monthly stipend for Health Insurance Gym membership Employee Recognition Programs Why Work Here? This is the firm that will take your career to the next level. We focus on obtaining RESULTS for our clients! Our law firm has been named a “Best Place to Work” in the country by Glassdoor two years in a row! Job Summary: Deliver stellar client service on behalf of Thomas J. Henry Injury Attorneys while adhering to the highest ethical standards. The receptionist meets with new, prospective and regular clients, then patches out calls to the attorneys or other departments for the best next course of action. Assign call-backs to the appropriate legal team and update any information provided by our clients. Essential Job Functions: Answers and screens inquiry calls and emails from both prospective clients and regular clients. Directing, transferring call to attorneys, paralegals, and staff. Respects client dignity and confidentiality. Maintains security by following procedures. Maintains safe and clean work area by complying with procedures, rules, and regulations. Maintains continuity by documenting and communicating actions, irregularities, and continuing needs in system. Contributes to team effort by accomplishing related results as needed. Various projects and duties as assigned. Competencies: Possess strong initiative Strong business acumen Detail-oriented Effective communication skills Customer service Emotional intelligence High energy motivator Multi-tasking, time management, and the ability to organize and prioritize work. Proficient in English language Education & Experience: High school diploma or GED required Previous customer service experience preferred. Ability to abide by confidentiality requirements when working with sensitive information, results, and communications required. Proficient in Microsoft Office (Word, Excel and PowerPoint). If you are looking for the opportunity to make the most of your experience, talents and work ethic, we have the cases, reputation, and resources to make your goals a reality. #IND-PR-ADM

Provides administrative support to the Project Manager in tasks related to the housing program. Assists with processes such as recertifications, rent adjustments, new resident orientations, applicant interviews, and more. Performs general office duties and other tasks related to the role. Requirements: Educational background in secretarial, business, or related fields (commercial/secretarial school or some college credits accepted). Intermediate written and spoken proficiency in English and Spanish (bilingual required). Proficient in Microsoft Office and Windows. Strong basic math skills: addition, subtraction, multiplication, division, and percentages. Excellent interpersonal skills and a strong customer service orientation. Ability to meet deadlines and work under pressure. Able to work independently with minimal supervision. Experience in administrative and clerical work. Team player with the ability to work both independently and collaboratively. Work Schedule: Monday to Friday, 8:30 AM - 5:00 PM Hourly Rate: $11.00/hour Benefits: 401(k) Dental insurance Health insurance Life insurance Vision insurance TPIS is an Equal Opportunity Employer (EEO Employer / Affirmative Action for Females / Disabled / Veterans). We comply with all Federal, State and Local laws regarding nondiscrimination.

Job Description: JOB TITLE: Administrative AssistantDEPARTMENT: ExecutiveIMMEDIATE SUPERVISOR: CEO's Administrative AssistantCLASSIFICATION: Non-Exempt POSITION NATUREProvide administrative and secretarial support to the daily operations of the CEO's Administrative Assistant and the members of the Executive Leadership Team (ELT) in an organized and accurate manner. ESSENTIAL DUTIES AND RESPONSIBILITIES Make, answer, and handle telephone calls. Leave, take, and forward messages, ensuring that matters are properly addressed and resolved. Coordinate and schedule meetings and/or events; prepare meeting rooms, equipment, meals, and necessary materials. Produce information as requested or deemed appropriate, including but not limited to:a. Prepare and draft reports, presentations, letters, quotes, proposals, memos, and other documents. b. Receive, review, research, and channel correspondence addressed to the CEO's Administrative Assistant and/or ELT members. c. Research and gather data necessary for the proper management and resolution of business matters, inquiries, contracts, among others. Coordinate the logistics of visits to company facilities. Receive and attend to visitors and clients who call or visit the company's physical facilities, addressing their needs and requests for information, services, or professional support promptly, ensuring a cordial and professional experience. Organize, photocopy, file, digitize, and keep documents and records up to date. Manage email correspondence, responding or redirecting as appropriate. Maintain office supply inventory and place orders as needed. Provide reminders to ELT members to ensure effective management of their schedules. Support the management and follow-up of specific projects. Organize travel itineraries, book flights, accommodations, and transportation for executives and other employees as necessary. Assist in the preparation and distribution of internal communications. Serve as a point of contact and follow-up between company members and the advertising agency, architectural firms, and other vendors. Ensure compliance with internal policies and procedures. Maintain confidentiality and security of sensitive information. Actively contribute to cultural transformations, as well as to maintaining the company's mission and achieving its vision; exemplify through performance and conduct the philosophy of efficiency culture, Bionuclear's values, and the principles of the highest-quality internal and external customer service. INCIDENTAL DUTIES AND RESPONSIBILITIES Provide support to the Administration Department by covering Reception during the Receptionist's lunch period or as otherwise needed. Support other departments in coordinating official activities approved by the immediate supervisor. Order or acquire gifts, tokens, and/or company-appropriate items for clients. Take meeting minutes, transcribe, distribute, or publish them, and ensure that each responsible party complies with documented agreements. Provide support in the use and management of audiovisual and computer equipment assigned to the Main Conference Room and the Training Room. Coordinate, assist, and/or participate in work meetings, operational and/or corporate committees, staff development activities, corporate events, among others. Always demonstrate the highest levels of professionalism, courtesy, and business etiquette. Attend meetings, trainings, presentations, and corporate events as required. Learn the operational aspects of the business and gain the experience and knowledge required to continue career development within the company. Act and make decisions in line with the philosophy that the “Customer is our reason for being. ” Perform other tasks as needed. EDUCATION Bachelor's degree in Business Administration or a related field. PROFESSIONAL EXPERIENCE Minimum of two (2) years of experience as an Administrative Assistant, Executive Assistant, or in a direct management support role. JOB COMPETENCIES Knowledge, Skills, Abilities, and Aptitudes Required to Perform the Job Excellent verbal and written communication skills in Spanish and English High level of professionalism, courtesy, and business etiquette Ability to interact with individuals at all organizational levels Excellent customer service skills Strong negotiation and persuasion abilities Strong teamwork skills Ability to work well under pressure Excellent organizational and time management skills Strong sense of urgency; ability to prioritize, multitask, deliver expected results with minimal supervision, and meet deadlines Capacity for focus, analysis, and decision-making Strong presentation skills Availability to travel to various locations across Puerto Rico Attention to detail and ability to identify errors or omissions Ability to delegate, follow up professionally, and achieve expected results Good emotional management skills Adaptability to change Positive, cooperative, and optimistic attitude and demeanor Ability to exercise strict discretion and maintain confidentiality Proficiency in Windows applications (Word, Excel, PowerPoint, Project, and Outlook) Knowledge of CRM (Customer Relationship Management) systems Aptitude for learning new systems, applications, and software DISCLAIMER The information contained herein summarizes the general nature of the competencies and the degree of complexity of the functions established for the personnel performing this position. Its content should not be interpreted as an exhaustive inventory of all the functions, tasks, and responsibilities of the position. Other tasks may be added or existing ones may be modified as stipulated by the company. “We are an Equal Employment Opportunity Employer and take Affirmative Action to recruit Protected Veterans and Individuals with Disabilities. ” "Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. " "EEO/Affirmative Action for Veterans/Workers with Disabilities” _______________________________________________________________________________________________________________________________________________________________________ GENERALES DEL PUESTO PUESTO: ASISTENTE ADMINISTRATIVO(A) DEPARTAMENTO/UNIDAD: EJECUTIVO SUPERVISOR(A) INMEDIATO(A): ASISTENTE ADMINISTRATIVO(A) DEL CEO CLASIFICACIÓN: NO EXENTO NATURALEZA DEL PUESTO Proveer apoyo administrativo y secretarial a las operaciones diarias del(a) Asistente Administrativo(a) del(a) CEO y a los(as) miembros del “Executive Leadership Team” (ELT) de manera organizada y precisa. DEBERES Y RESPONSABILIDADES ESENCIALES DEL PUESTO 1. Hacer, responder y atender llamadas telefónicas. 2. Dejar, tomar y canalizar mensajes asegurando que los asuntos sean propiamente atendidos y resueltos. 3. Coordinar y programar reuniones y/o eventos, preparar salas de reuniones, equipos, alimentos y materiales necesarios. 4. Producir información según le sea requerido o estime pertinente, incluyendo, pero sin limitarse a: a. Preparar y redactar informes, presentaciones, cartas, cotizaciones, propuestas, comunicados y otros documentos. b. Recibir, leer, investigar y canalizar la correspondencia dirigida al(a) Asistente Administrativo(a) del(a) CEO y/o los(as) miembros del ELT. c. Investigar e indagar para obtener los datos necesarios para el debido manejo y resolución de negocios, consultas, contratos, entre otros. 5. Coordinar la logística de las visitas a nuestras instalaciones. 6. Recibir y atender visitantes y clientes que llamen o visiten las instalaciones físicas de la compañía y atender sus necesidades y requisiciones de información, gestiones o apoyo profesional de manera inmediata, asegurando una experiencia cordial y profesional. 7. Organizar, sacar copias, archivar, digitalizar y mantener documentos y registros al día. 8. Gestionar el correo electrónico, respondiendo o redirigiendo según corresponda. 9. Mantener el inventario de suministros de oficina y realizar pedidos según sea necesario. 10. Proveer los recordatorios que sean necesarios a los(as) miembros del ELT para el manejo efectivo de su agenda. 11. Apoyar en la gestión y seguimiento de proyectos específicos. 12. Organizar itinerarios de viaje, reservas de vuelos, alojamiento y transporte para el personal ejecutivo y otros(as) empleados(as) según sea necesario. 13. Asistir en la preparación y distribución de comunicaciones internas. 14. Fungir como punto de contacto y seguimiento entre miembros de la empresa y la agencia de publicidad, firmas de arquitectos y otros suplidores. 15. Asegurar el cumplimiento de políticas y procedimientos internos. 16. Mantener la confidencialidad y seguridad de la información sensible. 17. Aportar activamente a las transformaciones culturales, así como al mantenimiento de la misión y al logro de la visión de la compañía; ejemplificar con su desempeño y conducta la filosofía de la cultura de eficiencia, los valores de Bionuclear y los principios de un servicio al cliente interno y externo de la más alta calidad. DEBERES Y RESPONSABILIDADES INCIDENTALES DEL PUESTO 1. Brindar apoyo al departamento de Administración cubriendo la Recepción durante el período de tomar alimentos del(la) Recepcionista o según se presente la necesidad. 2. Apoyar a otros departamentos con la coordinación de actividades oficiales y aprobadas por el(la) supervisor(a) inmediato(a). 3. Ordenar o adquirir obsequios, recordatorios y/o detalles propios para los(as) clientes. 4. Tomar minutas en reuniones, transcribirlas, distribuirlas o publicarlas y asegurar que cada parte responsable cumpla con los acuerdos documentados. 5. Proveer apoyo en el uso y manejo del equipo audiovisual y computadorizado asignado al Salón de Conferencias principal y al Salón de Adiestramientos Teóricos. 6. Coordinar, asistir y/o participar en reuniones de trabajo, comités operacionales y/o corporativos, actividades de desarrollo de personal, eventos corporativos, entre otros. 7. Demostrar siempre los más altos niveles de profesionalismo, cortesía y etiqueta de negocios. 8. Asistir a reuniones, adiestramientos, presentaciones y eventos corporativos, según le sea requerido. 9. Aprender los aspectos operacionales de los negocios y ganar la experiencia y los conocimientos requeridos para continuar su desarrollo de carrera en la empresa. 10. Obrar y tomar decisiones conforme la filosofía de que el(la) “Cliente es nuestra razón de ser”. 11. Otras tareas, según sean necesarias. PREPARACIÓN ACADÉMICA Bachillerato en Administración de Empresas o campo relacionado. EXPERIENCIA PROFESIONAL Experiencia mínima de dos años desempeñándose como Asistente Administrativo(a), Asistente Ejecutivo(a) o en un puesto de apoyo directo a la gerencia. COMPETENCIAS DEL TRABAJO CONOCIMIENTOS, DESTREZAS, HABILIDADES Y APTITUDES NECESARIAS PARA DESEMPEÑAR EL PUESTO • Excelentes destrezas de comunicación verbal y escrita en español e inglés • Alto nivel de profesionalismo, cortesía y etiqueta de negocios • Habilidad para relacionarse con personas de todos los niveles jerárquicos • Excelentes destrezas de servicio al cliente • Habilidad para negociar y persuadir • Excelentes habilidades para trabajar en equipo • Gran habilidad para trabajar bajo presión • Excelentes destrezas de organización y manejo del tiempo • Gran sentido de urgencia, habilidad para establecer prioridades, trabajar varias tareas simultáneamente, cumplir tareas y metas logrando los resultados esperados con mínima supervisión y cumplir con fechas límites • Capacidad para concentrarse, realizar análisis y tomar decisiones • Buenas destrezas de presentación • Disponibilidad para viajar a diferentes puntos de Puerto Rico • Atención al detalle y habilidad para detectar errores u omisiones • Capacidad para delegar, dar seguimiento profesionalmente y lograr los resultados esperados • Buen manejo de sus emociones • Adaptabilidad ante los cambios • Proyección y actitud positiva, cooperadora y optimista • Capacidad para ejercer estricta discreción y mantener confidencialidad • Dominio de las aplicaciones de Windows (Word, Excel, PowerPoint, Project y Outlook) • Conocimiento en el manejo de un CRM (Customer Relations Management) • Aptitud para aprender nuevos sistemas, aplicaciones y softwares CLÁUSULA DE SALVEDAD La información aquí contenida resume la naturaleza general de las competencias y el grado de complejidad de las funciones establecidas para el personal que desempeña este puesto. Su contenido no debe interpretarse como un inventario exhaustivo de todas las funciones, tareas y responsabilidades del puesto. Otras tareas podrían ser añadidas o las existentes podrían ser modificadas según lo estipule la compañía. “Somos un patrono con Igualdad de Oportunidades en el Empleo y tomamos acción afirmativa para reclutar Veteranos(as) Protegidos(as) y Personas con Discapacidad. ” "Patrono con igualdad de oportunidades en el empleo. Todos(as) los(las) solicitantes calificados(as) recibirán consideración para empleo sin distinción de raza, color, religión, sexo, embarazo, orientación sexual, identidad de género, origen nacional, edad, estatus como veterano(a) protegido(a) o discapacidad física o mental". "IOE/Acción Afirmativa para Veteranos(as)/Personas con Discapacidad"

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75- $34.38/hr

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Job Description Secretary I Euola is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Job Posted by ApplicantPro

Salary: $13.65 per hour Key Responsibilities Manage executive calendars, meetings, travel arrangements, and logistical needs. Prepare, edit, and organize reports, presentations, correspondence, and internal communications. Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination. Maintain organized digital and physical records, files, and office documentation. Support executive projects, follow-ups, and action items to ensure timely completion. Coordinate office supplies, meeting materials, and vendor-related requests. Uphold confidentiality standards and comply with internal policies and procedures. Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Minimum two (2) years of experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); CRM exposure preferred. Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Thank you for your interest in the Cabana Butler Assistant position. While we may not be actively filling this specific role right now, we at Wyndham Grand Rio Mar are always eager to connect with talented individuals who share our passion for hospitality. By applying, you'll join our exclusive talent network, ensuring you're among the first to be considered when the right opportunity arises within our team. We believe in building lasting relationships and look forward to learning more about how your skills and aspirations align with our future needs. Together, let's create unforgettable experiences and build a career you'll be proud of. Job Summary The Cabana Butler Assistant supports the Cabana Butler Server in delivering a seamless, luxurious, and personalized guest experience in our premium poolside cabanas. This hands-on role focuses on maintaining the cleanliness, presentation, and readiness of cabana spaces while assisting with food and beverage delivery, guest requests, and overall ambiance. Working closely with the pool, bar, and service teams, the Cabana Butler Assistant plays a crucial part in ensuring every cabana guest feels pampered, welcomed, and cared for throughout their stay. Education & Experience • High School diploma or equivalent preferred. • Previous experience in a similar role in hospitality or food and beverage service preferred. • Strong customer service skills. • Fully bilingual (English and Spanish). • Safety and Food Handling Certification. • Valid Health Certificate (including throat culture results) as required by the Puerto Rico Department of Health. Skills and Competencies • Has the ability to maintain strong attention to detail, ensuring each cabana is properly set with clean towels, menus, stocked amenities, and a visually appealing presentation. • Can deliver courteous and attentive support to Cabana Butler Servers and guests, helping anticipate and fulfill guest needs with professionalism and care. • Has the ability to work collaboratively with bar staff, pool attendants, and fellow team members to ensure smooth and coordinated operations. • Can manage time effectively and multitask between setup, clearing, restocking, and assisting guests during busy or high-volume periods. • Has the ability to communicate clearly, confidently, and professionally with guests and team members to foster a warm and engaging environment. • Can maintain a positive attitude and strong guest service orientation in a dynamic, outdoor luxury resort setting. • Has the ability to proactively identify and address cleanliness, presentation, or service issues in a timely and professional manner. • Can demonstrate reliability, initiative, and flexibility, including working varied schedules, weekends, and holidays as needed. Physical Requirements • Flexible and long hours are sometimes required. • Routinely required to bend, stoop, stand, and walk for extended periods. • Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently, and/or 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects. • Must have the physical stamina and ability to work efficiently in a fast-paced, high-traffic environment.

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Job Description Department Administration Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly