Office assistant jobs in Claremore, OK - 173 jobs

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Broken Arrow, Oklahoma. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Broken Arrow, OK 13-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #25-60048. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Job Summary: The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service Greet and assist all members, guests, and visitors in a friendly and professional manner. Provide information on fitness center programs, membership options, and facility policies. Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management Process membership applications, renewals, and cancellations. Assist with managing and updating the membership database. Social Media Management Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations Oversee daily operations of member/guest services, including answering phones and managing emails. Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. Assist in recruiting, training, and scheduling student staff. Provide feedback and conduct performance evaluations for student employees. Ensure student staff adhere to fitness center policies and deliver excellent customer service. Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits Review daily shift reports to ensure seamless communication across shifts. Audit and record daily fitness center usage, including member check-ins and class participation. Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management Maintain and track inventory of fitness center supplies and equipment. Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification Maintain climbing wall instructor certification. Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Physical Demands Recreational Center Environment Required Qualifications Required Qualifications: Knowledge/Skill/Ability Strong verbal and written communication skills. Attention to detail in planning, assessing, and reporting. Familiarity with recreation & wellness. Proficiency in Adobe Photoshop, Power Point, Microsoft Access, Google docs and social media. Equivalent Education/Experience Associate's degree 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred.

We are seeking a friendly, organized, and professional Front Desk Receptionist to join our team. This person will be the first point of contact for visitors and clients, providing exceptional customer service and administrative support to ensure smooth daily operations. Pay: $18-$20 per hour Schedule: Monday - Friday, 8:00 AM - 5:00 PM Responsibilities: Greet and assist visitors, clients, and team members in a professional and welcoming manner Answer and direct incoming phone calls and emails Maintain front desk and lobby areas to ensure a clean and organized appearance Schedule appointments, meetings, and conference room usage as needed Receive, sort, and distribute mail and deliveries Assist with data entry, filing, and basic administrative tasks Support other departments with clerical and organizational duties Maintain office supplies inventory and reorder as needed Uphold company policies and confidentiality at all times

+ Handle complex and confidential secretarial and administrative assignments. + Coordinate and plan the organization of events, ensuring all logistical and operational aspects are covered. + Oversee and manage the ""called in"" process, handling all related actions. + Manage the payment process of invoices. + Oversee the inventory of PPE and boots, ensuring all items are adequately stocked and maintained + Coordinate all visitor arrangements (Hotel, driver etc...) + Type and proofread formal letters, correspondence, and miscellaneous documents; compose correspondence and responses to inquiries independently. **Responsibilities:** + Answer telephone and handle requests for information at an advanced level. + Contact for daily visitors - Prepare Badge, Visitor Access, Answering Doors + Set up and maintain department records and files. + Arrange travel schedules and reservations. **Experience:** + 2-3 years of experience. **Skills:** + Supervise and train others. + Monitor accuracy, completeness and timeliness of all critical business systems transactions. + Coordinate meetings and office communications. + Schedule conference rooms, audio/visual equipment and other materials as requested. **Education:** + HSD **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

Job DescriptionKey Personnel is seeking a Part-Time Administrative Office Assistant Job Title: Part-Time Administrative Office Assistant Hours: 8am-5pm (20 hours/week) Pay Range: $15-16/hr Administrative Office Assistant Job SummaryThe Administrative Office Assistant provides essential administrative and customer service support to school leadership, staff, families, and community partners. Responsibilities include managing front office operations, answering phones, greeting visitors, and supporting communication and documentation systems. This role may also provide guidance or direction to staff as assigned. Professionalism, discretion, and strong interpersonal skills are required due to the handling of confidential information. Administrative Office Assistant Minimum RequirementsEducation: • High School Diploma or GED required • Associate's Degree preferred Work Experience: • Minimum 1 year of administrative, clerical, or front-office experience in a fast-paced environment (school setting preferred) Administrative Office Assistant Knowledge, Skills & Abilities• Strong communication and interpersonal skills • Ability to work effectively with staff, students, families, and community partners • Ability to switch between in-person and virtual environments • Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and Microsoft Teams • Excellent writing, organizational, and record-keeping abilities • Ability to work independently and as part of a team • High attention to detail and accuracy • Strong customer service presence in the front office • Ability to manage confidential information with integrity Administrative Office Assistant Essential Duties & Responsibilities• Serve as the first point of contact for students, families, visitors, and community members • Answer telephones, direct calls, and provide general school information • Welcome and check in visitors in accordance with safety procedures • Manage the front office, including mail distribution, scheduling, and daily workflow • Maintain calendars for leadership, scheduling meetings, events, and appointments • Assist with preparing materials for meetings, reports, board packets, and presentations • Gather, organize, and compile information for communications and documents • Provide administrative support for special projects, including directing staff or volunteers as assigned • Assist with student records, attendance processes, and data entry • Support communications such as newsletters, flyers, and announcements • Coordinate travel arrangements and process reimbursements when applicable • Maintain professionalism and confidentiality at all times • Maintain regular, on-site attendance during school hours • Perform other duties as assigned by administration Administrative Office Assistant Qualifications• High School Diploma or GED required • Minimum 1 year of administrative experience • Proven ability to maintain confidentiality • Strong organizational skills and accuracy • Ability to adapt to changing priorities • Customer service oriented and professional demeanor Key Personnel BenefitsWhile on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more! For additional job openings, visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.If you want this turned into a branded job posting or a formatted PDF, just let me know!

Job DescriptionWe're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!Compensation: $30,000 - $34,000 yearly Responsibilities: Plan office events and schedule arrangements for travel if necessary Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Produce progress reports and present to the team on a regular basis Utilize the website, social media, and printed materials to raise our visibility in the community Order office equipment and supplies as needed Call prospective clients, prospective businesses for referral program, and prospective podcasts to be a guest Manage CRM Tax Database Assistant to the Tax Department Head and Tax Filing Expert Assist with bookkeeping for HOA clients as needed Qualifications: High school diploma or GED required, some college experience preferred Proficient in basic computer software and can quickly learn to use new programs Display excellent written, problem-solving, and verbal communication skills Customer service, bookkeeping, or administrative experience is preferred History of being deadline-driven and extremely organized Customer service and administrative experience is preferred About Company We are collaborative, supportive, and fast-paced. Our goal is to do accurate accounting work and meet deadlines for happy clients. We genuinely care about the success of clients and take their financials very seriously. Our work environment includes: Lively family atmosphere Safe work environment Casual work attire Very team & goal-oriented Shockley Bookkeeping & Tax Services is designed to help small businesses in our local area with accounting, payroll, sales taxes, and individual tax services, along with Partnership, S Corporation, C Corporation, and Non-Profit tax filings. Shockley Bookkeeping has been in business for over 15 years. We believe that local small businesses are the backbone of every community. If they succeed, then we all succeed. Accounting is the foundation of the success of every business. We love numbers, and accounting is what we do best!

Administrative Assistant, Office of the Dean, Muskogee provides administrative support for assigned university operations. Prepares a variety of correspondence. Attends meetings and records minutes; prepares meeting agenda and supporting documents. Makes travel arrangements for assigned personnel. Researches and prepares a variety of reports. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Assists in the development and management of assigned budgets. Designs and prepares marketing and promotional materials. Maintains website and social media accounts. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Maintains a variety of files and records. Assists in the coordination of conferences, programs and special events. Performs related duties. And other duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of university purchasing policies. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations. CONTACTS PHYSICAL DEMANDS/ WORK ENVIRONMENT Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Annual salary $28,188.00 with excellent benefits, including generous leave time. Anticipated hire date: 02/16/2026 Applications will be accepted until: 02/08/2026 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Job Description PURPOSE OF THE CLASSIFICATION: Performs moderate complexity clerical and data entry work requiring the application of knowledge and skill acquired through experience. Work entails performing a variety of office tasks with direction from the supervisor. Work involves and is subjected to considerable contact with the public. ESSENTIAL TASKS: Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals. Greets visitors and callers, handle their inquiries, and directs them to the appropriate persons according to their needs. Enters, processes, and verifies City arrest reports, arraignment dockets, surety and cash bonds, juvenile citations, code enforcement citations, animal control citations, and citizen complaints. Creates and sends appropriate notices to bond companies; creates bond case listings and submit bond forfeitures. Accepts payments, posts payments and makes receipts for customer accounts. Provides assistance from appropriate personnel for issuing arrest warrants; removes arrest warrants from appropriate cases. Attends court and ensures accurate court documents. Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications; learns to operate new office technologies as they are developed and implemented. Performs other work as necessary and or as assigned. Must report to work on a regular and timely basis. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. REPORTING RELATIONSHIPS: The Court Clerk Office Assistant II reports directly to the Municipal Court Clerk. The Court Clerk Office Assistant II does not have any direct reports or supervisory responsibilities. QUALIFICATIONS: Training and Experience: High School diploma or equivalent with specialized course work in general office practices and at least two (2) years of related office experience; or an equivalent combination of related education and experience. Knowledge, Abilities, and Skills: Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. Skilled in typing and data entry to effectively complete work assignments, type correspondence, disseminate information to staff and others, etc; skilled to effectively provide written and oral communications. Must be proficient with computers and other office equipment with considerable knowledge in Microsoft Office programs. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone. Occasional sitting and standing is required. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech, and hearing sufficient to perform essential tasks. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam. Licenses and Certificates: Possession of a valid Oklahoma Class D driver's license is required. WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment.

Family & Children's Services, Oklahoma's leading community mental health center is looking for a personable, front desk specialist who can provide front desk support services in telephone operations, general front desk operations, client and public engagement, and other related responsibilities. Family & Children's Services works to heal hurting and abused children, strengthen families, and provide hope and a path to recovery for those battling mental illness and addiction. Requires a high school diploma or the equivalent, preferably with course work office administration, typing, and computer software. One year experience in medical office or healthcare with direct patient care/interaction in past 3 years required. Must be able to type a minimum of 30 WPM. Ability to work effectively with employees and clients under stressful situations; ability to work with agitated, mentally ill and/or substance-abusing public; ability to maintain an effective working relationship with agency employees; ability to maintain a professional manner at all times; and ability to maintain confidentiality. Good listening skills. Ability to manage multi-line telephone system and other communication technologies. Must possess strong computer skills.

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team! LifeStance Health Values * Belonging: We cultivate a space where everyone can show up as their authentic self. * Empathy: We seek out diverse perspectives and listen to learn without judgment. * Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it. * One Team: We realize our full potential when we work together towards our shared purpose. Benefits As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program. Job Summary: The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians. Compensation: $18.00 - 19.00/hour, plus quarterly bonus/incentive potential Location: 9228 S Mingo Rd Suites 101 & 103, Tulsa, OK 74133 Duties/Responsibilities: Operational Excellence: * Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection. * Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared. * General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians. * Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction. Patient Support: * Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes. * Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner. * Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc. * Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service. * Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed. * Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance. * Collect all in-person and telehealth co-payments and account balances at the time of service. * Complete insurance eligibility verification and reach out to patients to resolve any issues. Clinician Support: * Provide general clinician support - assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc. * Coordinate with clinicians pertaining to any additional patient questions. * Support clinician schedules by auditing for appointment accuracy. * Maintain a pleasant, secure, and motivational working environment in the Practice. Required Skills/Abilities: * Ability to multitask and prioritize duties to support delivery of high-quality patient experience. * Ability to work independently and as a team member. * Strong communication skills, both written and verbal. * Proficient in using Computer Software Applications (Microsoft Office & EMRs) * Comfortable handling sensitive and confidential Information (HIPAA) Education and Experience: * High School or equivalent required, associates/bachelor's degree, preferred. * 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred. Physical Requirements: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law. #LI-JK2 LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.

Job Description Medical Front Office | Tulsa, OK Temp to Hire | Full Time | M-F 7:15am-4:15pm | $16-$16.50/hour Checking patients in and out Entering and updating demographics including adding/changing insurances in the EHR Taking and posting payments Scheduling appointments Verifying insurance Answering phones Qualifications: Good typing skills (Minimum 45 WPM) At least 1 year of medical office experience required Excellent customer service and excellent attention to detail Knowledge of different insurance types #MED TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit the&nbs * Perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence. * Answer telephones and direct calls to appropriate staff. * Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations. * Complete insurance or other claim forms. * Greet visitors, ascertain purpose of visit, and direct them to appropriate staff.

The Technician Apprentice is responsible for supporting various areas of activity engaged in by field personnel onsite at client locations. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists Technicians, Sr Technicians, and Operations in various Team service responsibilities onsite at client locations * Assists in providing service and customer support during site assignments * Supports all on site installation, repair, maintenance and evaluation tasks * Assists in diagnosing errors or problems and observes field personnel in determining appropriate solutions * Assists in documentation of all field service activities * Other duties as assigned Job Qualifications * High school diploma or equivalent required * One (1) or more year's previous experience in an industrial or plant environment preferred. * May be required to travel out of town on a periodic basis Work Conditions * Position is based out of a branch or site location * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise levels * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells

Sofidel America of Inola, OK is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long-term role in a stable environment. Your expertise will make you an important part of our team! As an SOA, you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making. Responsibilities include but are not limited to: * Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door. * Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer. * Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival. * Prepare shipping labels for all small package shipments. * Communicate with other departments outside of transportation for deliveries. * Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor. Job Requirements: * High School Diploma required; Associate's degree a plus * Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position * Knowledge of HACCP & OSHA standards * Knowledge in SAP and MS Office * Excellent organizational skills * Great communication and interpersonal abilities Benefits: * Competitive Salary * Medical Benefits * PTO & Vacation * 401K * Quarterly Production Bonus * Career Advancement Opportunities Equal Opportunity Employer: Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Referral program * Retirement plan * Vision insurance Schedule: * Monday - Friday 8 Hour Shift * 10AM-6PM Work Location: In person

✨ Join Our Team at Spa Southern Hills ✨ Spa Coordinator / Front Desk Staff / Tub Attendant Spa Southern Hills is growing - and we're looking for YOU to join our Front Desk & Spa Coordinator Team! What You'll Love: Part time & full time positions available Competitive wages & spa discounts Open 10am - 6pm daily (no working long nights!) Generous spa credits & staff discounts Flexible scheduling to support work-life balance Professional growth opportunities in a supportive environment Discounts for friends & family Your Role: We're hiring a multi-talented team member who can float between three key roles based on the needs of the day. Spa Coordinator Orchestrate smooth communication between clients, therapists, and front desk Manage therapist schedules and ensure they're set up for success Keep client flow seamless in treatment and relaxation areas Front Desk Concierge Welcome each guest with warmth and professionalism Handle appointment bookings, calls, emails, and checkouts Create a memorable first and last impression for every client Tub Attendant Prepare and reset our signature Hydrotherapy Tub Soaks and Oxygen Treatments Delight guests with thoughtful touches like chilled neck wraps, beverages, and epsom salt infusions We're Looking For Someone Who Is: Naturally warm, calm, and friendly-even on busy days and while multi-tasking Excellent with communication and guest service Available 9am - 7pm, including weekends Great at improvising and problem solving (Bonus) Experience in hospitality or spa settings If you're passionate about people, wellness, and creating beautiful experiences-we'd love to meet you. Apply today!

Full-time Description About Us Open Road Collision, operating as Bill Knight Collision, is a leader in high-quality collision repair services. We are committed to delivering exceptional workmanship and superior customer service. As an I-CAR Gold Class and OEM Certified facility, we focus on restoring vehicles to pre-accident condition while ensuring a smooth, stress-free experience for our customers. We are currently seeking a professional and detail-oriented Front Office Coordinator to join our front office team. This role is essential in maintaining a welcoming environment and supporting our repair process with outstanding customer communication and administrative coordination. Position Summary The Front Office Coordinator is the first point of contact for our customers and plays a vital role in the customer experience. This individual will manage front desk responsibilities, assist with scheduling and communication, and support day-to-day administrative functions. The ideal candidate will be organized, personable, and capable of thriving in a fast-paced, customer-focused environment. Key Responsibilities Greet and assist customers in a professional and courteous manner. Answer incoming phone calls, direct calls, take messages, and respond to emails. Schedule appointments and coordinate with service advisors. Facilitate rental car shuttle pickups and drop-offs. Process payments (check and credit card) and issue receipts. Maintain cleanliness of the front office and customer waiting areas. Provide backup support to accounting (billing, invoicing, A/R, A/P). Manage incoming/outgoing mail and deliveries. Communicate effectively with customers, staff, and external partners. Maintain inventory and order office supplies as needed. Assist with internal messaging and run errands when required. Utilize multiple software systems for scheduling, communication, and administrative tasks. Support a collaborative team environment focused on customer satisfaction and quality repairs. What We Offer Team-oriented, supportive work culture I-CAR Gold Class & OEM Certified facility Streamlined workflow and efficient processes Opportunities for professional growth and certification Competitive compensation and benefits (to be discussed during the interview) A commitment to safety, quality, and a positive workplace environment Requirements Previous front desk, receptionist, or administrative experience preferred. Strong communication and interpersonal skills. Proficiency in Microsoft Office and familiarity with office software systems. Ability to multitask and remain organized in a dynamic environment. Customer service mindset with attention to detail and a positive attitude. High school diploma or equivalent required.

Job Description Join our dynamic team as an office assistant, where you'll play a vital role in our thriving real estate business. You'll provide essential administrative support, ensuring our operations flow smoothly. Your responsibilities will include managing communications, organizing schedules, and enhancing our brand presence through creative marketing efforts. We value excellence and collaboration, so if you're detail-oriented and have a knack for customer service, we'd love to hear from you. We pride ourselves on high standards and community involvement, and together, we'll track progress and achieve our goals. If you're ready to make an impact and grow with us, submit your resume, and let's embark on this exciting journey together! Compensation: $14 hourly Responsibilities: Manage daily communications, ensuring timely and professional responses to inquiries. Organize and maintain schedules, coordinating meetings and appointments with precision. Assist in the preparation and distribution of marketing materials to enhance our brand presence. Support the team by maintaining an organized and efficient office environment. Collaborate with colleagues to streamline processes and improve operational efficiency. Handle client interactions with warmth and professionalism, fostering positive relationships. Track and report on office supplies, ensuring resources are available when needed. Qualifications: Strong communication and organizational skills. Comfortable using social media platforms. Willingness to learn and take initiative. Ability to work in a fast-paced, team-focused environment. Reliable transportation and availability for local events. About Company Who we are: We are a small ELITE team. We have high standards for who we work with. We track goals and progress excessively, have weekly mandatory meetings for accountability, and work together to solve any problems that come about. We are very involved in the community and different local charities.

One position available working 10-20 hours per week. Flexible schedule. Assists with general office duties, answers phones, welcomes and assists visitors in the Student Affairs office. Applicants must qualify for Federal Work Study. Work Schedule Varies - up to 20 hours per week based on Federal Work Study Award. Work period would run 8/22/2011 through 5/11/2012.