Office assistant jobs in Dana Point, CA

Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Substitute Clerk Typist REQUIREMENTS 2- Letter of Recommendation (dated within the year) High School Diploma

MiraCosta College is accepting applications for temporary, hourly Police Support Assistant I's to substitute as needed on the Oceanside Campus. Substitutes may be asked to work anytime from Monday through Saturday, between the hours of 7:00 am and 11:00 pm. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a wide variety of responsible public counter and clerical support duties including accepting payments and updating student records in the Police Department; provide information and assistance to students and the public; answer non-emergency calls and support dispatchers as assigned; and perform related duties as assigned. $28.57 per hour (range 14, step 1) on the 2025-2026 classified salary schedule.

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Working Hours: Hours will vary CONDITIONS OF EMPLOYMENT Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job. Responsibilities * Types, edits, and formats a variety of materials; composes correspondence. * Reviews, enters, and tracks data. * Prepares various administrative and district documents and reports. * Uses a variety of office equipment including computer, fax machine, printer, document imager, calculator, and copy machines. * Assists clients and department staff with service scheduling, delivery, and reporting. * Screen visitors and provide general information. Qualifications * Proficient working knowledge of various software packages including Microsoft Outlook, Word, Excel, and Adobe Acrobat. * Knowledge of generally accepted office practices, procedures, and equipment; knowledge of basic arithmetic; and proper English usage, grammar, vocabulary, and spelling. * Ability to prioritize workload and perform tasks within defined deadlines. * Ability to prepare business correspondence and maintain accurate and orderly records and files. * Ability to communicate effectively and professionally verbally and in writing. Additional Information Application must be filled out completely and in detail at ******************************************* Please do not include any additional documents other than an optional resume. For additional information, please contact the Office of Human Resources ************** or **************.

Customer service experience of at least one year. We are seeking someone responsible that is willing to be proactive and learn our system and procedures. 8:00 am - 5:00 pm

Full-time data entry position available now. This is an on-site, in-person position. No remote work from home available. Operates a computer workstation to enter retrieve and edit information. May enter entire record or portions that were previously missing. Keys from simple to complex images and/ or handwritten timesheets. Handles high volume of work with speed and accuracy. Keys at above average speed with average or above average accuracy and exhibits good to excellent judgment in identifying and correcting data while processing information. Requires minimal supervision. Will utilize Data Entry Skills to enter and/ or rekey missing information. Requirements: Experience with MS Excel, MS Word, and MS Outlook required. Need to have a High Attention to Detail and work well with little supervision and to completion of the project. Punctual attendance is a must. Working Hours: Start time is 6:00 am; End time is 3:00 pm with 1 hour lunch. Please reply to this post with your resume attached in PDF, or MS Word format for consideration. *** HIRING AS SOON AS POSSIBLE *** Please submit resume via email. Thank you!

National firm's Irvine, CA office is in immediate need for an Office Services Clerk. Primary duties include, but not limited to: Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation. Provide phone coverage for receptionist breaks/lunch and so forth. This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office. Additional tasks & projects will be requested as needed. Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch. Software knowledge will focus more so on the basics of Microsoft Office & Outlook. The technical knowledge & ability to clear paper jams and change out toners will also be needed.

Part-Time Administrative CoordinatorLocation: Irvine, CA (Onsite) Schedule: Part time, consistent weekly hours Pay: $21 to $23 per hour depending on experience OverviewA commercial real estate office in Orange County is looking for a sharp, reliable Administrative Coordinator. This role is ideal for someone who thrives in a polished, professional environment, can manage competing priorities, and takes ownership of keeping a busy office running smoothly. What You'll Handle Front desk coverage, including phones and visitor support Printing, binding, scanning, and prep of client-facing materials Stocking and managing office supplies Mail handling, shipping, and general office organization Administrative support for the office leadership Day to day support for a sole onsite staff member who needs a strong operational partner What Makes You a Strong Fit Solid administrative experience in a professional office setting Confident with phones, scheduling, and daily operational tasks Strong communication, reliability, and follow through Comfortable working independently while supporting a small team Organized, proactive, and quick to learn new office processes Why This Role MattersThis is a lean commercial real estate office where operational support is critical. The right person will make an immediate impact by keeping daily workflow smooth and consistent.

ABC Traffic Programs is looking for front office clerical staff to join our team. The part time clerical staff assists office manager in the day to day functions of the office. Responsibilities: Manage client records and information Customer service Perform office tasks as needed Qualifications: Ability to prioritize and multi-task Bilingual Spanish/English Strong organizational skills Deadline and detail-oriented Plus: Registered Drug and Alcohol Counselor and/or Registration as an Intern upon hiring They will report directly to and work closely with the office manager and corporate staff. Clerical staff will be bi-lingual in Spanish and will be called upon to assist Spanish speaking clients when the need arises. Schedule: Monday-Thursday 1pm-6pm Friday 12-5 & Saturday 8-12pm *Alternating Frid/Sat pay competitve

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Full time clerical position in our forklift service department. processing daily paperwork, scheduling mechanics, answering phone. dispatching mechanics. closing workorders. assisting service department staff. Well established company with over 18 years of business experience.

: The Student Health and Counseling Center strives to support students in achieving their academic, professional, and personal goals. Maintaining an optimal level of wellness is crucial for living a higher quality life and reaching your highest potential. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant II is responsible for working in the Counseling and Psychological Services (CAPS) reception area greeting students, scheduling appointments, checking-in appointments, answering phones, and relaying messages to more than thirty health providers and staff. Additional duties include entering and scanning medical records into the electronic medical record, releasing holds, re-scheduling appointments as needed for cancellations and staff absences, checking student eligibility for services, and verifying student forms are current in the electronic medical record for the Counseling and Psychological Services department, while maintaining a pleasant, helpful and professional demeanor. The Administrative Support Assistant II should have knowledge and experience utilizing electronic medical records while making informed independent decisions about psychological appointments with attention to detail and knowledge of Health Insurance Portability and Accountability Act (HIPAA) confidentiality guidelines. Responsibilities may include preparing subpoenas and archiving medical records. May also provide additional administrative support to teams within CAPS, completing duties such as taking meeting minutes for committees. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in a mental healthcare setting. Experience working in a university or community college setting. Thorough knowledge of HIPPA confidentiality guidelines and familiarity with utilizing electronic health records and appointment scheduling software. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Dec 11 2025 Pacific Standard Time Applications close: Jan 08 2026 Pacific Standard Time

Temple City Unified School District See attachment on original job posting Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. Education: High school graduation or equivalent GED. Experience: Two (2) years of general clerical experience. Licenses, Certifications, and other requirements: • Valid first-aid certificate. • Proof of current and valid Tuberculosis screening. Required Documents: Education: High school graduation or equivalent GED. Experience: Two (2) years of general clerical experience. Licenses, Certifications, and other requirements: • Valid first-aid certificate. • Proof of current and valid Tuberculosis screening. Required Documents: * Letter of Introduction * Letter(s) of Recommendation (Dated within the last 3 years.) * Proof of HS Graduation * Resume Comments and Other Information All required documents MUST be attached to your edjoin application in PDF file format. We do not accept hand-delivered, e-mailed or mailed copies. If you need help with attaching your documents, contact edjoin customer service directly. Resumes are not accepted in lieu of a completed edjoin application. All eligible applicants will be notified of the testing date/schedule via email once the posting closes.

Centralia Elementary School District See attachment on original job posting Please submit required documents as attachments online (only PDF): 1) One letter of recommendation, from your most current employer preferred 2) Proof of HS Diploma or GED (can be substituted for higher degree) 3) Resume Centralia School District will not accept attachments via fax, walk in, or emails. If you are having difficulties adding attachments to your application or any other questions, please contact the Edjoin help desk at ************** for assistance. ONLY COMPLETE PACKETS WILL BE CONSIDERED Please see attached for skills, knowledge, abilities and specific position responsibilities. Please submit required documents as attachments online (only PDF): 1) One letter of recommendation, from your most current employer preferred 2) Proof of HS Diploma or GED (can be substituted for higher degree) 3) Resume Centralia School District will not accept attachments via fax, walk in, or emails. If you are having difficulties adding attachments to your application or any other questions, please contact the Edjoin help desk at ************** for assistance. ONLY COMPLETE PACKETS WILL BE CONSIDERED Please see Job Description attached for skills, knowledge, abilities and specific position responsibilities. Comments and Other Information The district office hours are from 8:00 am to 4:00 pm and closed from 12:00 pm - 1:00 pm Monday - Friday. The address is 6625 La Palma Ave., Buena Park, CA 90620 If selected for the position you will need to complete the department of justice criminal background check prior to employment. Cost for this background check is $57.00 to be paid for by the applicant. Nondiscrimination Statement The Centralia Elementary School District (CESD) is committed to ensuring equal, fair, and meaningful access to employment and educational services. The District does not discriminate in any employment practice, educational program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, marital status, medical condition, national origin, political affiliation, pregnancy, and related conditions, race, religion, retaliation, sex (including sexual harassment), sexual orientation, Vietnam Era Veterans' status, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all bases of discrimination shall apply to both educational services and employment. The Office of Equal Opportunity is charged with overseeing, leading, and directing the CESD's efforts to meet the legal obligations set forth in state and federal civil rights laws and regulations in CESD employment and delivery of educational services. Inquiries regarding nondiscrimination and civil rights should be directed to the Human Resources office.

Data Entry and Management. Filing and Document Management. Typing Speed and Accuracy. Work with CRM Tools To write Notes and task.

Job DescriptionSalary: $23/hr Office Assistant & Retail Store Management Support Responsibilities: -Enter data into the POS system -Organize and manage documents -Visit five retail store locations for display setup and order processing -Check safety inspections/hazards for all store locations on a quarterly basis for IIPP -Manage Instagram (posting and engagement) -Merchandising -Other tasks assigned by management Qualifications: At least 2 years of retail store experience Interest and creativity in store displays Proficiency in English / Korean (verbal written) Legally authorized to work in the U.S. Proficient in MS Office, especially Excel Valid drivers license ability to travel to store locations Detail-oriented and well-organized Work Schedule: Monday - Friday, 9:00 AM 5:30 PM Benefits: Medical, Dental, Vision Insurance, and Life Insurance 401K Paid Vacation