Office assistant jobs in Lysander, NY - 530 jobs

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

The Outpatient Administrative Specialist will provide clinical administrative support to the Pediatric and Adolescent after hours behavioral health program. May assist in the preparation of monthly report of activities by compiling statistical data relative to clinic services as needed or requested. Serves as a resource for providers and staff relative to the referral and authorization processes. Assist with patient check-in and check-out procedures including registration activities such as entering and/or verifying demographic, insurance and/or financial information; generates routine forms and other documentation. Manage the EPIC Referral WQs. Answers phone, prioritizes incoming mail, faxes and correspondence. Work with/advise patients on insurance carrier requirements including services not covered and obtains documentation, collects patient co-pays, etc. Applies understanding of the need for ABN's and Waiver of Liability patient signatures. Obtains insurance authorizations, referrals, and manages denial processes in an accurate and efficient manner. Accepts assignments to other areas and performs additional administrative support duties as assigned. Minimum Qualifications: Associate's degree and two (2) years relevant patient financial/insurance services experience in a healthcare related setting or equivalent combination of education and experience required. Working knowledge of medical terminology, medical billing/insurance requirements, familiarity with medical coding, and excellent written/oral communication skills required. Computer skills and keyboarding are necessary. Ability to maintain good public relations with patients, visitors, co-workers and other individuals. Preferred Qualifications: Working knowledge of computer systems such as Epic, Word and Outlook preferred. Familiarity with the Office of Mental health regulations. Work Days: PT or FT nights and weekends Message to Applicants: The full-time salary range for this position is $50,050-$61,591 depending on education and experience. Additional compensation has been factored into account for evening and weekend shifts Recruitment Office: Human Resources

Receptionist DEPARTMENT: Administration REPORTS TO: Business Office Manager The essential functions of the job for the Receptionist requires, and may be amended from time to time at the sole discretion of Viva Senior Living to include, but are not limited to the following: Comply with standards of business conduct in accordance with federal, state, and local health and regulatory standards and guidelines, as applicable. Must possess, at a minimum, a high school diploma or a GED Must be able to work well with peers in a congenial work environment, and above all, maintain the utmost compassion and dignity to the residents and adhere to the Resident Bill of Rights. In exigent circumstances, the employee may be subject to call back during emergency conditions (e.g., severe weather, evacuation, temporary staffing shortages, etc.). Must adhere to Viva Senior Living's attendance policies and follow the terms and conditions of employment as set forth in the Employee Handbook. Must be able to read, write, speak and understand English. Must maintain the highest standards in caring and servicing the needs of the residents and residents' family members and loves ones. Must adhere to all facility policies and procedures. RESPONSIBILITIES/ACCOUNTABILITIES Receive guests and visitors, having them sign in. Assist visitors in finding resident rooms. Answer telephone and takes messages (to include caller's name, telephone number, time, and date of call), respond to requests, forward information to other staff members. Announce appointments and arrivals to appropriate staff. Type memos, correspondence, reports, and other documents as requested. If requested, sort mail and distribute appropriately to mailboxes, residents, and departments. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis. Maintain confidentiality of all pertinent resident information to ensure that resident rights are protected. Be knowledgeable about community services and rates, providing families and/or prospective residents with tours and/or community information. Assemble and maintain admission and information packets. Keep front desk and lobby area neat and organized. Perform any other duties assigned by Business Office Manager or Executive Director. Other duties as assigned Ensures that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights. Report any occupational exposures to blood, body fluids, infectious materials, and or hazardous chemicals in accordance with facility policy. Report work related injuries and illnesses immediately to your supervisor. As a condition of employment, complete all assigned training and skills competency. Participate in all life safety and emergency drills and trainings. Fulfill responsibilities as assigned during implementation or activation of the facility's emergency plan. Assists with evacuation of residents in an emergency situation Maintain confidentiality of Protected Health Information, including verbal, written and electronic communications. Report non-compliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel. Protect residents from abuse and cooperate with all investigations. Report any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator. Report any retaliation or discrimination to the Human Resource Director and the Compliance Officer. Fulfill individual responsibility to report any suspicion of a crime to law enforcement and the state agency. Performs other duties as requested. Requirements: Requirements annual health REQUIREMENTS: Must provide annual verification of a negative TB skin test. physical and sensory requirements: (With or Without the Aid of Mechanical Devices) Must be able to move intermittently throughout the workday. Must be able to cope with the mental and emotional stress of the position. Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met. Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination. Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, agitated residents Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet. May be necessary to assist in the evacuation of residents during emergency situations.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. May also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace.

Switchboard Starting at $20.00/hr MINIMUM QUALIFICATIONS: § High School Diploma or equivalent (copy required upon initial hire date) § Knowledge of Microsoft Word and Excel § Physical (required within 1 month of initial hire date) § Valid NYS Drivers License (copy required upon initial hire date) PREFERRED: § A.A.S. Degree in a Related Field § Previous clerical or secretarial experience REQUIREMENTS: A. Must successfully complete all required background checks: § NYS Statewide Central Register of Child Abuse and Maltreatment (SCR) § Multi-State Sex Offender Registry (SOR) § NYS Division of Criminal Justice Services (DCJS) fingerprinting § NYS Justice Center Staff Exclusion List (SEL) § NYS OMIG Medicaid Exclusion List § Out-of-state child abuse register inquiry of any state in which the person resided within the last five years (if applicable) § NYS License Event Notification Service (LENS) § Office of Inspector General (OIG) B. Must successfully complete Therapeutic Crisis Intervention (TCI) HOURS: § Monday through Friday, 8:00 AM - 5:00 PM § Must be flexible to meet the needs of the program OBJECTIVES OF POSITION: Provide general clerical support to the Residential Services Department and external agencies and clients. DUTIES AND RESPONSIBILITIES: a. Answer all incoming calls and direct to the appropriate extension; b. Responsible for logging all necessary information in the Administrative Log; c. Responsible for greeting all guests to the Administration building; ensuring each individual has properly signed in and notifying the appropriate party of their arrival; d. Take zones offline & reset the fire system during drills/alarms; e. Responsible for ordering office supplies for the switchboard, lobby, Residential Department & Support Team; f. Responsible for scheduling and/or creating notifications on the appropriate calendar: Ø Third Parties for COMP/TPR Meetings; Ø Room reservations for on-campus visits; Ø Recreation trips g. Make sure all Residential scheduled campus visits are on the Visitor Log; h. Scanning, filing, and formatting documents, including and not limited to, treatment plans, court documents, and a basic knowledge of travel. i. Follow office protocol as set forth by the Office Manager; j. Provide intermittent Administrative Assistant duties as assigned by the Office Manager; k. Perform other duties as assigned by the Office Manager; l. Responsible for adhering to and performing all duties in accordance with every safety standard, practice, and policy of The William George Agency. This includes, but is not limited to, a review of The William George Agency's Safety Policy and attending all required safety-related training. m. Adhere to all rules, regulations, policies, and philosophy of The William George Agency and The New York State Department of Children and Family Services. EQUIPMENT USED: Computer, copier, printer, telephone, shredder, scanner DEPARTMENT: Residential Services SUPERVISED BY: Office Manager About The William George Agency for Children's Services The William George Agency for Children's Services is located on a 650-acre campus nine miles northeast of Ithaca, in the Finger Lakes Region of New York State. It is a private not-for-profit residential treatment center licensed by the New York State Office of Children and Family Services (OCFS) that serves both male and female youth between the ages of 12 and 21, and their families, who present with significant mental health issues, behavioral difficulties, and substance abuse issues. Our programs offer an array of treatment modalities specifically designed to meet the needs of our youth. The William George Agency for Children's Services is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunities without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. The intent of this job description is to provide, in broad terms, the general functions and responsibilities of positions given this title and shall not be construed as a declaration of the total of the specific job duties and responsibilities for any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description. Outstanding Benefits Package Working at The William George Agency for Children's Services comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also offer generous paid time off in an effort to support your work-life balance.

WME is seeking an experienced Assistant for Agent in our Theater Department. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will not be afraid of a heavy workload in a fast pace environment and supporting strong personalities. Excellent benefits and intercompany growth opportunity come with the position. Responsibilities: · Maintain an awareness of the agent's obligations (internal and external) to anticipate needs · Manage heavy call volume · Schedule meetings based on a complex calendar · Take notes in meetings and calls · Other administrative duties as required Core Competencies: · Must be detailed oriented and able to handle complex instructions with care and follow-through. · Must be an excellent multi-tasker and have proven problem-solving abilities. · Demonstrates accuracy and thoroughness in execution of assigned tasks. · Friendly and open demeanor with ability to maintain confidentiality at all times. · Ability to adapt to changes and work in a fast paced, demanding environment. · Dependable and proactive. Able to prioritize the workload and use time efficiently. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Full-time position (Starting pay is $17.00 based on experience.) Medent EMR and Bilingual in Spanish, Helpful, Liverpool, New York, NY Summerwood Pediatrics is a well-established, progressive office. We are a primary care practice caring for children from birth to 22 years of age. Our team of board-certified physicians, nationally certified nurse practitioners, and NYS-licensed nurses provides cutting-edge health care to patients in a friendly, welcoming environment. We believe that assisting parents in being well-informed and confident as caregivers for their children is critical to a child's health and well-being. In 2012, Summerwood Pediatrics became the first local pediatric practice in the Syracuse area to receive Medical Home Level 3 certification. As a certified medical home, we strive to provide care of the highest quality and deliver it in a timely and convenient manner. Using the family-centered model developed by the American Academy of Pediatrics, we try to coordinate ALL care, both medical and non-medical, for our patients and families. Medent EMR and Bilingual in Spanish, Helpful Duties and Responsibilities include the following. Other duties may be assigned. 1. Responsible for all clerical duties, including verifying demographic information, collecting copayments and balances due, and utilizing the computer system to notify providers of patient arrival. Distribute appointment-specific forms to be completed and enter or update patient data as needed. 2. Balance payments received for the shift worked. 3. Maintains a friendly, courteous, and professional demeanor. 4. Greets Patients. 5. Responsible for check-out duties 6. Answers incoming telephone calls on a multi-line, high-volume telephone system. 7. Schedule appointments. 8. Direct incoming calls to appropriate areas. 9. Distributes faxes through an electronic system. 10. Scan incoming mail & distribute it electronically to the appropriate provider. 11. Work in coordination on Medical Home Certification. 12. Pick up forms/paperwork from Pods. 13. Maintain the rescheduled appointment list. 14. Turn off the answering service in the morning and call the service at the end of the day with the Provider's on-call coverage. 16. Participate in daily huddles. 17. Copy/send out records for transfer/continuity of care. 18. Follows all safety and security procedures 19. Responsible for documenting patient communications in the patient's medical records. 20. Performs all other duties as needed and assigned. Qualifications: To perform this job successfully. Education/Experience: High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience. Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Math Ability: Ability to add & subtract. Reasoning Ability: Medent experience Bilingual in English and Spanish, Helpful Starting pay is based on experience. View all jobs at this company View all jobs at this company

Part-time Description $5760/season Pre-Season June $17.50/hour Mon-Fri 8:00 am - 4:30 pm A Career with a Cause: At the YMCA, strengthening community is our cause. Our mission is to put Judeo-Christian principles into practice through programs that build healthy spirit, mind, and body for all. The Y strengthens the foundations of communities and families through our key areas of focus; youth development, healthy living, and social responsibility and our core values of caring, honesty, respect, and responsibility. We are committed to this cause because a strong community is achieved when we invest in our children, health, neighbors, and values. We are welcoming: we are open to all. We are a place where you can belong and grow. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. General Functions: Under the direction of the Senior Program Director, the Office Assistant Provides excellent member service by assisting Camp Iroquois toward its primary objective of putting Christian Principles into practice through programs that build healthy spirit, mind, and body for all. The incumbent is a team player who demonstrates excellent organizational, verbal, interpersonal, problem solving, computer and typing skills. The incumbent accepts and demonstrates the YMCA core values of caring, honesty, respect, and responsibility. YMCA Summer Day Camp Quality Service Theme: By acting as role models and building lasting relationships, we make a positive difference in families' lives. Responsibilities/Duties/Functions/Tasks: The essential functions of this position include, but are not limited to the following: · Assist Office Manager in maintaining a professional and organized office atmosphere. · Communicate with families on a daily basis; contact all participants prior to each session to confirm enrollment, end of day procedures, immunization records, etc. · Answer telephones and answer all questions pertaining to camp, take detailed messages for any unknown answers and make sure they are returned in a timely fashion. · Provide prompt customer service; handle questions and concerns of parents and/or staff that pertain to the office. · Make copies as needed and maintain an organized office filing system. · Input registration, payment, and participant information. · Keep files up to date and ensure all required information is submitted. · Assist Office Manager in collection of late payments. · Ensure proper sign out of campers being picked up in the camp office including authorization and photo identification. · Other duties as assigned the Senior Program Director Requirements Experience and Education: · Possess high school diploma or GED; or one to two years related experience and/or training; or equivalent combination of education and experience. Qualifications: · Must be 18 years of age. · Excellent organizational and communications skills both verbal and written, interpersonal, problem solving, typing, and computer skills are essential to the success of this position. · Possess and demonstrate ability to read, interpret and effectively communicate documents, information, and instructions such as safety rules, program policies, rules and procedures, and YMCA policies and procedures, work with minimum supervision, work as part of YMCA staff team. · Ability to write and print routine reports and correspondence. · Basic computer skills including Microsoft Word, Excel, and Internet Explorer, ability to learn CCC software. · Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. · Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions . · Brings to this position maturity, responsibility and a sincere interest in working with people. · Possess a general knowledge and understanding of YMCA, its goals, and its mission. · Possess knowledge of various resources for programming ideas and the skills to utilize that information in program implementation. Trainings & Certifications: · Must attend and complete YMCA Child Abuse Prevention and other related training at Camp Evergreen Orientation. Core Competencies: · Supports the Mission, Vision and Direction of the YMCA: Understands and supports the mission of the YMCA; displays the YMCA values; displays flexibility and accepts changes; is willing to try new methods and make suggestions; shows a strong commitment to the YMCA; conveys enthusiasm for the YMCA and his/her work. · Builds Community: Understands and embraces the role of volunteers; helps members and participants make connections to others and to the YMCA; practices effective relationship-building techniques; supports the role of fund-raising in achieving the YMCA mission. · Provides a Quality Experience for Members, Participants, Internal Customer and Other: Possesses the ability to deliver outstanding experiences for members, participants, internal customers and others; builds warm and supportive relationships; consistently greets and assists everyone in a positive way; strives to provide service that will exceed expectations; responds to concerns and complaints in a way that makes each person feel valued; initiates action for prompt resolution; looks for better ways to serve in involve members, participants, internal customers and others. · Works Productively: Demonstrates responsible actions; consistently performs duties in a safe and conscientious manner within the agreed upon timeframe; follows standards, policies and procedures; is reliable and consistently punctual; actively participates in staff meetings, required trainings, and other work related activities; uses good judgment; uses YMCA resources appropriately and efficiently. · Uses Effective Personal Behaviors/Communicates Effectively: Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member. Effect on End Results: This position strongly impacts the effectiveness with which the YMCA accomplishes its mission. The Camp Iroquois Office Assistant is committed to promote an environment that teaches values, is healthy, safe and provides an opportunity for positive growing experiences: Strong lasting relationships with parents, campers, and co-workers The Camp team provides safe and age-appropriate activities Build a strong, positive community image Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with applicable law, reasonable accommodations may be made to enable individuals to perform these essential functions. Work Environment: Duties are in an office environment and in a camp setting; at times camp employees may be exposed to undesirable working conditions, communicable infectious diseases, and the risk of injury from children. All camp employees are required to follow the preventive health policies of the Camp at all times. The noise level in the work environment is moderate to above average. Employees will be frequently exposed to a wet/cold, hot/humid climate. Salary Description $5760/season; Pre-season June $17.50

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

WellNow Urgent Care takes pride in creating an environment filled with meaningful work and opportunities by investing in our colleagues. We offer competitive salaries and a comprehensive benefits package which includes numerous continuing education options. WellNow has over 170+ locations across New York, Illinois, Indiana, Michigan, Pennsylvania and we are continuing to grow! That means our colleagues can transfer facilities in any of the markets we serve. We are committed to offering our patients the best care by adding talented healthcare professionals. Salary: * $17 per hour At WellNow Urgent Care you'll enjoy: * Competitive salary * Parental leave * Continuing education opportunities * Medical benefits, including vision coverage, FSA/HSA options, and prescription drug coverage * 401(k) plan with a company match for your future financial security * Free urgent care visits for you and your immediate family members * Scrubs provided to ensure a professional and comfortable work environment * Opportunities for promotional growth as we continue to expand our presence * Monthly bonus based on your performance and productivity Responsibilities * Greets and registers patients * Answers and appropriately triages phone calls * Takes payments for visits * Printing, scanning, and faxing reports * Other front desk responsibilities as assigned * 0-25% Travel Requirements Minimum Education and Experience: * High School Diploma or equivalent required * Associates degree preferred * Ability to manage high call volume * Desire to exceed customer service expectations WellNow is an EOE.

Sunday-Thursday 1:30pm-10:00pm 40 hours per week Physical Requirements Lift once a day to 10 times a week 100lbs Stand for entire shift Work in varying temperatures: out of doors, coolers, freezers and near heated equipment Stoop, Bend, push, pull throughout the shift Manipulate small hand tools Lift 50 lb. occasionally Duties Take proper food and equipment temperatures. Under the direction of a cook, prepares food for cook's finish production including chopping vegetables and meats, assembling marinades and sauces. Gathers ingredients according to a culinary production sheet. Uses a variety of kitchen equipment including electric fryer, steamer, slow cooker, gas stove, gas oven, grill, knives, slicer, buffalo chopper and mixer. Records waste, inventory, production amounts and equipment temperatures. Prepares food according to production sheet and standard recipe with established food preparation procedures. Keeps work surfaces and equipment clean and clear of debris. Uses commercial strength chemicals to clean, sanitize and polish. Ensures all kitchen procedures for safe food preparation, handling and storage are followed Assists other dining service workers during busy periods and break periods. Any duties as assigned based on business needs. Qualifications Qualifications High school diploma or equivalent preferred SevSafe certification preferred - must be obtained within 1 year of hire Skills Computing skills to make cash change, take inventory, create # of pieces of a portion by performing adding, subtracting, multiplication and division Ability to read on a level to comprehend product labels, recipes and safety instructions Ability to interact with customers, coworkers and vendors in a diplomatic manner Ability to work effectively as a team member Ability to perform routine tasks that are directed to the workstation

Job DescriptionFront Desk ReceptionistStarting pay: $15.50/hour Days: Monday-FridayHours: 8:30am to 4pm Staffworks is seeking a reliable Front Desk Receptionist to join their award-winning team! What's in it for you? Temp to Hire Benefits When Hired Perm NY State Sick Pay Position Title Details: Customer Service Answering multiple phone lines Creating documents and flyers Position Title Qualifications: Customer Service Experience a Must Microsoft Office Experience a Must Support Office Apply now for immediate consideration or call us at 315-455-9675! "INDITES"

The Medical Office Assistant supports the health care team in the coordination and provision of health care to the children/youth served. Essential Job Functions Facilitate health office operations which may include greeting visitors and maintain a clean, orderly, efficient work area. Perform basic clinical duties such as measuring and recording vital signs, height and weight of residential clients daily in accordance with agency protocols and communicate the information to Nursing personnel promptly. Collaborate and communicate effectively with Nursing staff, Psychiatric and Medical Care Providers, and external partners. Assess client needs and provide information and/or triage for services requested. Accept and manage deliveries made to the Health Office and distribute them to the proper location. Audit health office medical supplies on a monthly basis and maintain orderly storage. Obtain required vaccination consents from parent/guardian of clients. Arrange medical and dental referral appointments as needed, including scheduling, completing required forms and transport and supervision of the children/youth to and from and during medical and dental appointments with community-based providers. Make alternate transportation arrangements with program staff, as needed. Facilitate the exchange of health information and documentation of medical and dental care received by the children/youth in the community providers. Ensure children/youth receive all medical and dental services in a timely manner as directed by agency policy and regulatory requirements. Accompany children/youth to community appointments ensuring on time arrival. Retain all clinical records after client involvement, including office visits and phone conversations. Monitor status of medical referrals and connect with referral sources to facilitate coordination efforts. Maintain and enhance knowledge of regulations and restrictions of different insurance carriers. Proactively investigate whether a specialist referral might need a prior authorization. Provide first aid and CPR care as trained, when applicable. Participate in staff meetings, in-services, and presentations. Complete required training in a timely manner as assigned. While this job description covers many aspects of the role, employees may be required to perform other duties as assigned. Education & Experience High School diploma or GED required. Minimum 1 year related experience required. SPECIAL REQUIREMENTS Unrestricted, valid NYS driver's license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards. CPR and First Aid training within 60 days of hire and recertification annually. Knowledge, Skills & Abilities In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships, and Optimizes Decision Making, the following occupational competencies must be demonstrated: Maintain professional standards as set by the team at all times. Strong verbal and written communication skills, including the ability to receive and communicate critical health information from and to medical providers both internal to the agency and externally. Ability to work effectively with children/youth in care and provide support. Ability to work autonomously and serve as a positive representative of the agency in the community. Ability to navigate and document in EMR and provide timely and accurate data entry. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work a variable scheduling including evenings and weekends The following physical demands are required: Occasional sitting (up to 4 hours) Occasional standing (up to 1 hour) Occasional walking (up to 2.5 hours) Occasional driving (up to 8 hours) Continuous balancing (up to 8 hours) Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours) Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.) Occasional exposure to dust, fumes, gases or chemicals is apparent $18.50 Minimum pay rate, $26.00 Maximum pay rate, based on experience. This pay rate may include a Regional and/or Department premium.

Busy Family Care practice Monday - Friday Days (8:30am - 5pm OR 9am - 5:30pm) $16.00 - $23.00/hr Non-Exempt Medical Office Receptionist: Annual performance review, performance-based merit increase Generous paid time-off that increases with years of service 8 paid holidays per year Closed on major holidays Health, dental and vision benefits available with coverage effective the first of the month following date of hire Full complement of voluntary benefits $1,000 annual employer HSA contribution for employees enrolled in CNYFC high deductible health plan Free office visits with NP or PA for employees who are patients of the practice and enrolled in CNYFC high deductible health plan $1,000/yr Employer HSA Contribution to employees enrolled in CNYFC high deductible heatlh plan Waiver program for health benefits ($3,000/yr) 401K after six months with up to 7% combined employer match and annual discretionary profit-sharing contribution Free onsite parking Free lunch daily CNY Family Care's commitment to excellence sets us apart and guides us as we provide care for our community. The Receptionist position will be part of our professional first contact staff. This position works collaboratively with all other staff to assist the patient and facilitate successful patient interaction with the practice team and deliver high level of customer service. Medical Office Receptionist: Acknowledge and greet patients as they approach the desk. Review and updates all demographic/insurance information. Collect co-pays and balances as needed and enter payment into patient account. Balance cash drawer at the end of shift. Responsible for receiving incoming telephone calls in a prompt, courteous, and professional manner. Route calls appropriately taking accurate and complete phone messages when necessary. Schedule, cancel, or reschedule appointments when necessary. Document clinical messages in EMR based on established policy and procedures. Responsible for accurate documentation, reporting, and responses to patients relative to health issues. Follow established scheduling protocols and direct clinical concerns to the appropriate provider's staff for triage. Perform a variety of clerical duties including preparing mailings, filing, faxing, scanning and photocopying. Maintain confidentiality at all times following the HIPAA guidelines. Medical Office Receptionist: High school diploma or general education degree (GED) required; one to two years of college preferred. Minimum of two years previous experience working in Health Care/ Medical Records required; or three or more years of related experience and/or training in a medical office which uses an Electronic Medical Record; or equivalent combination of education and experience. Demonstrated knowledge of medical terminology and procedures. Knowledge of medical insurances and various policies/requirements necessary to obtain verifications.

The Medical Office Assistant supports the health care team in the coordination and provision of health care to the children/youth served. Essential Job Functions Facilitate health office operations which may include greeting visitors and maintain a clean, orderly, efficient work area. Perform basic clinical duties such as measuring and recording vital signs, height and weight of residential clients daily in accordance with agency protocols and communicate the information to Nursing personnel promptly. Collaborate and communicate effectively with Nursing staff, Psychiatric and Medical Care Providers, and external partners. Assess client needs and provide information and/or triage for services requested. Accept and manage deliveries made to the Health Office and distribute them to the proper location. Audit health office medical supplies on a monthly basis and maintain orderly storage. Obtain required vaccination consents from parent/guardian of clients. Arrange medical and dental referral appointments as needed, including scheduling, completing required forms and transport and supervision of the children/youth to and from and during medical and dental appointments with community-based providers. Make alternate transportation arrangements with program staff, as needed. Facilitate the exchange of health information and documentation of medical and dental care received by the children/youth in the community providers. Ensure children/youth receive all medical and dental services in a timely manner as directed by agency policy and regulatory requirements. Accompany children/youth to community appointments ensuring on time arrival. Retain all clinical records after client involvement, including office visits and phone conversations. Monitor status of medical referrals and connect with referral sources to facilitate coordination efforts. Maintain and enhance knowledge of regulations and restrictions of different insurance carriers. Proactively investigate whether a specialist referral might need a prior authorization. Provide first aid and CPR care as trained, when applicable. Participate in staff meetings, in-services, and presentations. Complete required training in a timely manner as assigned. While this job description covers many aspects of the role, employees may be required to perform other duties as assigned. Education & Experience High School diploma or GED required. Minimum 1 year related experience required. SPECIAL REQUIREMENTS Unrestricted, valid NYS driver's license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards. CPR and First Aid training within 60 days of hire and recertification annually. Knowledge, Skills & Abilities In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships, and Optimizes Decision Making, the following occupational competencies must be demonstrated: Maintain professional standards as set by the team at all times. Strong verbal and written communication skills, including the ability to receive and communicate critical health information from and to medical providers both internal to the agency and externally. Ability to work effectively with children/youth in care and provide support. Ability to work autonomously and serve as a positive representative of the agency in the community. Ability to navigate and document in EMR and provide timely and accurate data entry. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work a variable scheduling including evenings and weekends The following physical demands are required: Occasional sitting (up to 4 hours) Occasional standing (up to 1 hour) Occasional walking (up to 2.5 hours) Occasional driving (up to 8 hours) Continuous balancing (up to 8 hours) Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours) Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.) Occasional exposure to dust, fumes, gases or chemicals is apparent $18.50 Minimum pay rate, $26.00 Maximum pay rate, based on experience. This pay rate may include a Regional and/or Department premium.

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

Overview The Accounts Payable Specialist is responsible for managing the company's outgoing payments and ensuring that all invoices, expense reports, and vendor transactions are processed accurately and on time. This role supports the finance team by maintaining strong vendor relationships, ensuring proper financial recordkeeping, and contributing to efficient month-end closing processes. In addition Administrative Support is needed to direct incoming calls, greet visitors and assist with any support tasks required. Key Responsibilities Invoice & Payment Processing: - Receive, review, and verify invoices for accuracy, proper coding, and authorization. - Enter invoices into the accounting system and ensure timely processing. - Match purchase orders, packing slips, and invoices (three-way match). - Prepare and schedule weekly check runs. Vendor Management: - Maintain vendor files and ensure all information is accurate and up-to-date. - Respond to vendor inquiries and resolve discrepancies or payment issues. - Reconcile vendor statements and follow up on outstanding items. Reconciliations & Reporting: - Assist with month-end closing activities, including accruals and account reconciliations. - Monitor AP aging reports and ensure invoices are paid according to terms. - Support audits by providing documentation and payment histories. Compliance & Process Improvement: - Ensure adherence to internal controls, company policies, and accounting standards. - Assist in improving AP workflow processes to increase efficiency. - Maintain confidentiality of financial information. Qualifications - Associate's or bachelor's degree in Accounting, Finance, or related field (preferred). - 1-3 years of accounts payable experience. - Proficiency with accounting software (EVO). - Strong understanding of basic accounting principles (GAAP). - Excellent attention to detail and high level of accuracy. - Strong organizational and time-management skills. - Effective communication and problem-solving abilities. - Proficiency in Excel; VLOOKUP and pivot table knowledge is a plus. Key Competencies - Accuracy & attention to detail - Ability to manage multiple priorities - Strong interpersonal and vendor relationship skills - Integrity and professional judgment - Analytical thinking - Team collaboration

Skaneateles Community Center and Arch Amenities Group, the world's leading spa, fitness and leisure firm, is seeking a Front Desk Associate based in Skaneateles, NY. The Front Desk Associate is responsible for greeting guests and members and must be well versed in the facility and the different services and amenities offered. The Front Desk Associate is able to quickly develop strong relationships and trust, warmly welcome new clients, and answer inquiries. Additionally, the Front Desk Associate may need to process transactions, handle money, and contribute to facility cleanliness. The Skaneateles Community Center is a place for our area to connect, build relationships, and enhance their overall health and wellbeing. With over 100,000 square feet of space, we offer high-quality amenities and programming for all ages that includes fitness, wellness, aquatics, ice sports, childcare and summer camps. Apply today and join our team! Free individual membership and employee discounts on programs and packages! Opportunity to earn commission on new membership signups. Responsibilities: * Ensures the "Arch Amenities Group Experience" for members and guests by maintaining the standards set in Arch Amenities Group Basics to Excellence (BTE), Arch Amenities Group Mission Statement/Values, Standards and Expectations, and Arch Amenities Group Brand Standards. * Adheres to policies of the facility and Arch Amenities Group. * Report any incident or accident to the Manager on duty. * Submits all paperwork and financial reporting, when applicable, in accordance with Arch Amenities Group policy. * Develops and maintains accurate department maintenance procedures and checklists through routine preventative maintenance and repair. * Maintains a monthly inventory of supplies and or products, when applicable. * Becomes knowledgeable about the facility and its amenities in order to effectively communicate with members and/or guests. * Helps ensure the facility is only accessed by actual members and/or guests, and that it is safe and secure at all times. * Greets each and every guest with a smile and direct eye contact. * Goes the extra mile for members and guests by offering to make reservations, find directions, look up phone numbers, etc. * Uses time efficiently throughout shift by checking equipment, locker rooms, inventory, etc. * Ensures proper coverage when it's necessary to leave the area. * Keeps area clear of clutter and personal effects. * Informs co-worker(s) of pertinent information at the end of the shift. Maintains and updates staff communication book. * Informs facility manager of any member, guest, or facility issues. * Enrolls members and guests in programs such as children's programming, aquatics, and ice programs. Makes reservations for personal training, group exercise classes, when applicable. * Receives payments for goods and services and properly accounts for the money. Reconciles daily sales, deposits, and receipts, when applicable. * Assists staff with lifting and storing facility equipment, furniture, and products to help maintain facility and prepare for special events. * Additional duties as assigned. * Priority availability of nights and weekends. Qualifications: * High School graduate preferred, but open to students with correct and approved working papers for NYS. * Customer service experience * Previous experience handling money * Excellent communication, customer service skills, and work ethic * Efficient, well organized, and able to handle a variety of duties simultaneously * Professional manner, discretion, and appearance * Excellent verbal and written skills * Energetic, enthusiastic and motivational * Strong team player * Proficient in appropriate computer skills and office equipment * Ability to lift 25 lbs. * Availability to work nights, weekends and holidays * Availability to stand for long periods of time * This position required the ability to stand, stoop, kneel, crouch, bend, walk, and talk Arch Amenities Group is an equal employment opportunity employer that is committed to having a diverse work force.