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Office assistant jobs in Middleton, WI

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  • Office Services Assistant, Temporary

    Bakertilly 4.6company rating

    Office assistant job in Janesville, WI

    Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed
    $30k-37k yearly est. Auto-Apply 22d ago
  • Graduation & Commencement Specialist - Office of the Registrar

    University of Wisconsin Stout 4.0company rating

    Office assistant job in Whitewater, WI

    Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Graduation & Commencement Specialist - Office of the RegistrarJob Category:Academic StaffEmployment Type:RegularJob Profile:Stu Rcds & Curr Spec IJob Duties: The Graduation and Commencement Specialist provides service to the academic community and the Office of the Registrar by providing outstanding service to our students, the campus community, and the public. The Graduation and Commencement Specialist oversees graduation applications, evaluation of degree completion, communications with students and college degree clearance representatives, maintains degree audits, and related processes. The Graduation and Commencement Specialist analyzes and updates the processes pertaining to this position for efficiencies. The Graduation and Commencement Specialist reviews and certifies students for degree completion. The Graduation and Commencement Specialist assist with commencement ceremony planning regarding student participation processes. This position also assists with student record updates and supervision of the front-line student team. The Graduation and Commencement Specialist works with other Office of the Registrar's staff to ensure excellent service to the University community and by performing other duties as assigned. The individual in this position is a member of the Office of the Registrar team and works cooperatively with other office staff to achieve University and Office of the Registrar's goals. This position reports to the Registrar. Responsibilities: Coordinate and maintain degree clearance process: Collaborating with Commencement and Graduation Coordinator on degree clearance processes. Managing daily operations to ensure a smooth delivery of services. Analyzing and interpreting workflow to assign work and identify training needs. Solving multiple problems related to degree clearance with college partners. Performing and educating college partners in all functions pertaining to degree clearance. Explaining and interpreting the Degree Audit to students, faculty and staff as needed. Monitoring and processing updates to degree requirements on the Degree Audit. Processing specialized clearance requests. Coordinating degree holds with financial services. Informing staff and the campus community of procedural and policy changes. Monitoring and processing degree ordering processes and troubleshooting issues as they arise. Monitoring and processing degree verification requests. Maintaining strong working knowledge of all university policies, and state and federal regulations. Presenting training on university systems and procedures to staff, and faculty. Maintaining an operational manual. Assisting with orientation operations and commencement. Monitor and process graduation applications: Develop and maintain communications to students nearing degree completion. Reviewing all applications for accuracy. Updating students record to reflect graduation application status. Coordinating graduation fee charges with financial services. Reviewing posting of graduation fees and academic honors for accuracy. Evaluating current procedures and policies for efficiencies and develops and implements changes. Playing a lead role in planning and implementing new or updated automated features and applications to the Student Information System. Provide Commencement Support: Attending Commencement Committee meetings. Collaborating with Commencement Event Coordinator with commencement ceremony preparations pertaining to students. Providing leadership during commencement ceremony, including student lineup, tickets and Salute to Grads with the university bookstore. Reviewing commencement program for accuracy Maintaining an operational manual. Support Student Records Processing: Assist with student record updates. Assist with student front-line supervision. Assist with student front-line time entry and approval. Monitor diploma ordering, release, and degree verification processes: Providing quick responses to degree verification inquiries received through the National Student Clearinghouse. Reviewing and sending diploma file to vendor for processing. Coordinating diploma holds with financial services. Support the morale and efficiency of the Office of the Registrar: Attending and participating in staff meetings. Providing excellent service to students, faculty, staff, and all in the University community. Serving on teams and committees as assigned. Working cooperatively and positively with other staff members and with the University community. Attending training and professional development as assigned. Participating in other projects and duties as assigned. Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. Willingness and ability to be an active participant in following applicable safety rules and regulation, including necessary training and drills. Key Job Responsibilities: Ensures correct and timely management of student records, course registration, and degree audits within the student information systems Audits and corrects data to ensure accuracy and completeness Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records Department: Office of the Registrar Compensation: Well-qualified candidates can expect a starting annual salary of $44,500 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Required Qualifications: Bachelor's degree and two years customer service or office support function experience. Demonstrated experience managing and working with software applications such as Microsoft Office. Strong interpersonal and written communication skills Demonstrated ability to interact effectively with a diverse population of stakeholders Knowledge, Skills and Abilities: Ability to work independently solving issues and performing liaison activities in a work setting. Ability to organize and manage events. Demonstrated attention to detail and ability to refine processes and procedures. Ability to handle multiple priorities concurrently. Ability interpreting, applying, and explaining complex information such as regulations, policies, or services. Ability to handle confidential information. Ability to research a variety of sources to collect requested information, to provide accurate and timely information, and handle problems courteously. Professional demeanor. Strong knowledge of general office policies and procedures. Supervisory experience. Experience in higher education. Knowledge of PeopleSoft or other large software products. Strong knowledge of general office policies and procedures. Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Melissa Walton *************** ************ To Ensure Consideration: Applications received by August 14, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. EEO STATEMENT: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
    $44.5k yearly Auto-Apply 60d+ ago
  • Office Associate

    Deibel Laboratories Inc. 3.7company rating

    Office assistant job in Madison, WI

    Job Description Science you can trust from concept to consumer. Since 1967, Deibel Laboratories has operated several private food testing facilities providing services in both Microbiology and Chemistry testing. We play an integral role in food and product safety for industry-leading producers, as well as family-run operations much like our own. Our lab location in Madison, WI is hiring a part-time Office Associate. We offer a competitive salary based on knowledge and experience. Check out our website to learn more about our location and what we do: ******************* Compensation: Starting hourly rates $18 - $20 DOE, plus a competitive benefits package. Schedule: Saturday - Monday 10am - 6:30pm(Close). Essential Duties & Responsibilities: Log samples into Lab Management Information System (LIMS) and assign testing by using a client-supplied sample submission form. Process and maintain records of internal and external billing. Perform general clerical duties including but not limited to, filing, photocopying, faxing, mailing, timekeeping, and overall front office support. Supporting lab associates with special projects and other administrative duties as needed. Support the lab associates by organizing samples and preparing samples to be processed. Perform necessary housekeeping duties in a timely manner, keeping the work areas and equipment clean and sanitized. Must participate in cleaning schedule and maintain retain samples as required. Adhere to all safety policies. Perform other related tasks as needed. Required Skills/Abilities: Entry Level Position: We Are Happy to Train Self-motivation; excellent quality of work and attention to detail Ability to communicate effectively with coworkers and internal/external clients Ability to learn new tasks quickly and to move easily from task to task Ability to handle prioritization and multiple tasks simultaneously Ability to use a personal computer and learn necessary programs Good communication skills (oral and written) Organizational ability and good judgment Self-motivation; excellent quality of work and attention to detail Ability to communicate effectively with coworkers and internal/external clients Ability to learn new tasks quickly and to move easily from task to task Ability to handle prioritization and multiple tasks simultaneously Ability to use a personal computer and learn necessary programs Good communication skills (oral and written). Organizational ability and good judgment. We'd Love to Hear from People With: Strong problem-solving skills, ability to multitask, meet deadlines, and work in a fast-paced environment. Ability to perform work accurately, reliably, thoroughly, timely, and within safety guidelines. Skills to communicate effectively and develop good working relationships with all employees. A professional workplace appearance, ethical conduct, honesty, and integrity in all communications. A thirst to seek out and participate in appropriate training and professional development. Fluency in written and spoken English is required. Well-organized and self-directed individual focused on achieving organizational goals and initiatives. Excellent customer service skills and follow-up with a sense of urgency - strong Microsoft Office applications experience including WORD, Access, Outlook, PowerPoint, and Excel Strong organizational and interpersonal skills - must have excellent written and verbal communication and collaboration skills Attention to detail and data entry accuracy Must be comfortable with working the listed schedule for this position Must live within 30 miles of the lab - no relocation packages available Physical Requirements: Work is regularly performed in a professional office environment and routinely uses standard office equipment. Must be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally done sitting, talking, hearing, and typing. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Deibel is committed to fostering a diverse and welcoming workplace with people of all types of backgrounds and experiences.
    $18-20 hourly 2d ago
  • Renovations Assistant

    Oakwood Village 3.8company rating

    Office assistant job in Madison, WI

    MISSION STATEMENT We are Called to serve a thriving community of seniors that live with dignity, connection and purpose. CORE VALUES Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values: Compassion: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another. Faith: We have a commitment to remain true to the vision and mission of Oakwood. Inclusion: We include everyone. We welcome opinions and strive to consider different perspectives to create fair, welcoming, and accessible experiences for all. Integrity: We work to be transparent and fair. We act with honor and respect for our residents, their families, and our co-workers. Dedication: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community. ESSENTIAL RESPONSIBILITIES (including but not limited to) for the renovations assistant: Supports the Renovations Supervisor by preparing apartments for renovation, including carpentry work, painting, removing countertops, flooring, light fixtures, electrical plates, and other items; receiving, delivering, and staging renovation materials; and installing new cabinets, countertops, flooring, light fixtures, plumbing fixtures, window coverings, and appliances (washers/dryers, refrigerators, dishwashers, etc). Communicate with residents, vendors and contractors regarding requested work and scheduled work, material delivery, and installation support as directed. Inspect units post-renovation, complete punch lists, and ensure apartments are ready for resident move-in, including post-renovation walkthroughs and resident orientation on apartment systems. Assist with move-in and move-out logistics as needed, ensuring a smooth resident experience. Maintain safety and cleanliness in work areas, following all local and national construction and safety codes. Support documentation and tracking of materials and renovations, including updating digital tracking systems, spreadsheets, and submitting quotes to the purchasing department as directed. Help develop and implement department processes and procedures to enhance efficiency, streamline workflows, and improve apartment renovation efficiency. Respond to renovation-related emergencies on an as-needed basis. Perform other duties as assigned. ESSENTIAL QUALIFICATIONS of a renovations assistant: Experience supporting construction/remodeling project management or facility renovation projects. Experience with technical problem-solving and project tracking systems. Ability to complete renovation tasks on schedule with hands-on execution in a fast-paced, lean environment. Strong organizational, prioritization, and communication skills. Works well with a diverse elderly population and respond to a variety of requests. Proficiency with digital project management tools, spreadsheets, and work-tracking systems. Learns, uses, and trains others on software; leverages technology to improve workflow efficiency. Strong general computer skills, including email, project management applications, and basic data entry. Contributes to operational efficiency and support departmental goals. Valid driver's license. Associate's or Technical degree preferred. EXPERIENCE, EDUCATION, AND/OR TRAINING High school diploma or equivalent. 5+ years of related experience supporting construction, remodeling, or project management activities. Demonstrated mechanical aptitude and ability to assist with technical renovation tasks including electrical, plumbing, and construction. Experience coordinating projects across multiple stakeholders, including vendors and internal teams. Strong computer skills with the ability to learn, use, and train others on project-related software; demonstrates curiosity and initiative in identifying ways to improve efficiency through technology.
    $24k-31k yearly est. 43d ago
  • Office Assistant

    Diaz Consulting 3.6company rating

    Office assistant job in Madison, WI

    Job DescriptionDescriptionWe have developed a team that is passionate about making a statement in the marketing industry with a unique approach. Our company is always growing, with goals of expanding our offices beyond the US Job Title: Office Assistant Job Overview We are seeking a highly motivated and detail-oriented Office Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office. As an Office Assistant, you will be responsible for providing comprehensive administrative support to various departments and helping to maintain an organized, productive work environment. Pay: $38500- $49000 per year Job: Full time Key Responsibilities Answer and direct phone calls in a polite and professional manner. Manage and organize office files, including digital and paper documents. Maintain office supplies inventory by checking stock and ordering supplies as necessary. Assist in scheduling appointments, meetings, and conferences for staff members. Prepare and format documents, reports, and presentations as needed. Greet visitors and provide them with information about the company and services offered. Support various departments with administrative tasks to ensure operational efficiency. Skills, Knowledge and Expertise High school diploma or equivalent; further education or relevant certification is a plus. Proven experience as an office assistant or in a related administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Strong organizational skills and attention to detail with the ability to multitask effectively. Excellent verbal and written communication skills to interact professionally with clients and colleagues. Ability to handle confidential information with integrity and discretion. A positive attitude and a willingness to learn and adapt in a fast-paced environment. Benefits Competitive salary. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Opportunities for professional development and growth. Positive and collaborative work environment.
    $38.5k-49k yearly 23d ago
  • Office Administrator

    Berndt CPA

    Office assistant job in Madison, WI

    LLC Berndt CPA LLC is a three-time Top 5 Small Business - Wisconsin State Journal Top Places to Work honoree. We pride ourselves on being a collaborative, people-first firm where team members feel supported, valued, and empowered to grow. As we continue on a strong growth trajectory, we are seeking team members who bring initiative, problem-solving ability, and a desire to contribute to improving our internal operations. About the Role We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support the daily operations of Berndt CPA LLC and our sister company, Stelios Payroll. This role goes beyond traditional administrative work-it's a key position that supports cross-department communication, helps eliminate workflow bottlenecks, and contributes to improving how our firm operates as we grow. If you enjoy being the "go-to" resource, thrive in a professional services environment, and love bringing order, efficiency, and initiative into your work, this role is a great fit. Key Responsibilities Client & Front Office Support Serve as the first point of contact for clients-both in person and over the phone. Provide a warm, professional client experience and assist with intake documents and general inquiries. Manage incoming/outgoing mail, deliveries, and secure document handling for tax and payroll clients. Administrative Support for Berndt CPA LLC & Stelios Payroll Support accountants, partners, and payroll specialists with daily administrative needs. Assist with client onboarding for both tax and payroll services. Maintain organized electronic filing systems using SharePoint and Microsoft 365. Assist with tax season operations, including assembling tax returns, coordinating e-signatures, and tracking client deliverables. Support Stelios Payroll with administrative tasks such as collecting client information, maintaining records, and assisting with payroll-related documentation. Higher-Level & Cross-Department Support Coordinate workflows between tax, payroll, accounting, and admin teams to keep projects moving and reduce bottlenecks. Monitor task queues and deadlines, flagging issues early, and keeping team members accountable to timelines. Assist leadership in maintaining smooth office operations through proactive problem-solving. Identify opportunities to streamline administrative processes and help implement efficiency improvements. Serve as an internal resource for office technology tools-helping troubleshoot or guide team members on basic system usage. Support documentation and ongoing development of internal procedures, checklists, and workflows as the firm grows. Required Qualifications Experience working in a professional services office (CPA firm, law firm, consulting, financial services, or similar). Strong proficiency in SharePoint, Microsoft 365, and technology-driven office tools. Excellent written and verbal communication skills. Strong organizational skills and reliability in managing multiple tasks and deadlines. High attention to detail with a client-centered mindset. Professional, friendly demeanor that supports a positive team culture. Preferred Qualifications Ability to anticipate needs and proactively solve problems without waiting for instruction. Strong aptitude for learning new software quickly and helping others adopt new tools. Experience supporting workflow-heavy environments with multiple departments. Prior experience in a CPA or payroll service setting. Work Schedule Full-time Monday-Friday schedule. Weekend hours required January through April to support tax season and payroll deadlines (schedule provided in advance). Why You'll Love Working Here A supportive and collaborative team environment. Leadership that values input and invests in professional growth. Opportunities to take on more responsibility as we scale. Recognition as one of the Top 5 Small Business Workplaces three years running. A culture that balances professionalism with approachability. Awards And Recognition-Recent 2025-Top Workplaces-Small Business-Wisconsin State Journal 2025-Best Places to Work-Small Business-Madison Magazine 2025-Best Accounting Firm to Work For-Accounting Today 2024-People's Choice Awards-Best Accounting Firm 2024-Top Workplaces-Small Business-Wisconsin State Journal 2024-Best Places to Work-Small Business-Madison Magazine 2024-InBusiness Executive Choice Award-Accounting Firm 2024-Best Accounting Firm to work For-Accounting Today
    $32k-43k yearly est. 20d ago
  • Office Assistant

    Galin Education

    Office assistant job in Madison, WI

    Office Management Front desk and reception duties, including answering phones, greeting visitors, distributing incoming mail, and coordinating outgoing mail. Managing study room reservations. Coordinating in-office events, including workshops and practice exams. Keeping office neat and tidy, including set up and break down of moveable furniture for events. Proctoring: Enter test responses into grading system Administer practice tests to small groups and individual students Manage basic office operations during the test(s), including answering phone calls and emails and directing questions to the administration. We are looking for about 10-16 hours a week. We will be hiring two people to split the below hours (each person will get 10-16 hours per week) Below are the available hours that we will split among the two of you. Looking to begin training as soon as possible. Job will go through the summer with the opportunity to continue on after. Sundays 8:30-5:00 pm (we will split the 8:30-2:30 and 2:30-8:00 between two people) Monday - Thursday / 4:00-8:00 (we will split these days between two people) Paid training starting upon hire
    $26k-36k yearly est. Auto-Apply 9d ago
  • Office Assistant/Receptionist

    Shoptikal, LLC

    Office assistant job in Madison, WI

    Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient's vision. Taking Care of our Teams who Take Care of our Patients Competitive Wages 401K with Match Vacation Pay/Personal Day Volunteer Time Off Sick Pay for Hourly Teammates Health & Wellbeing Benefits Voluntary/Cafeteria Offerings Employee Assistance Program On the Job Training & Certification Teammate Recognition Program DUTIES AND RESPONSIBILITIES: CUSTOMER SERVICE • Greet patients and customers • Answer the telephone in a professional manner • Book appointments accurately • Other duties as assigned OPERATIONAL STANDARDS • Confirm appointments • Process transactions in the optical billing and point of sale systems • Process medical billing information • Organize and file patient and customer records MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS: • High School Diploma or equivalent • Previous experience in an office is preferred • Basic computer skills • Able to handle multiple customer interactions/phone calls at a time • Excellent organizational skills • Able to work cross-functionally with excellent attention to detail and follow through • Solid interpersonal relationship skills ESSENTIAL FUNCTIONS & WORK REQUIREMENTS: • Ability to effectively communicate at all levels within the organization through written and two-way verbal communication • Able to read and write at a high school graduate level • Able to sit or stand for extended periods of time • Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.) • Ability to lift 10 to 20 pounds • Ability to see (Near, Distance, Color, and Depth Perception) • Manual and finger dexterity, as well as hand/arm steadiness • Ability to grip and hold items • Good eye and hand coordination • Able to operate a cash register, various optical equipment and tools • Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines • Able to travel independently to support Company objectives and personal development These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.
    $26k-36k yearly est. Auto-Apply 43d ago
  • Administrative Assistant/Receptionist

    Pciservices

    Office assistant job in Madison, WI

    Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients. We are PCI. Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI. Summary of Objective: Provide support to the Site Departments to include, but not limited to: receptionist, word processing, administrative duties, communications, and data entry. Essential Duties and Responsibilities: Serve as key receptionist at front desk Document preparation including memos, reports, and presentations General office operations to include but not limited to: photocopying, faxing, mailing, emailing, office supplies procurement Serve as primary contact for internal and external communications Information management including site calendars, contact lists Meeting and event planning Special projects to include research and data analysis Other duties as assigned While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. Sitting for extended periods of time The employee is frequently required to stand, talk and listen. Interacts with all departmental staff Qualifications: Excellent organizational and communication skills Detail oriented Ability to multi-task Word Processing Knowledge of MS Office Professional verbal and written communication skills Attention to detail 1-3 years of clerical experience #LI-LL1 Join us and be part of building the bridge between life changing therapies and patients. Let's talk future Equal Employment Opportunity (EEO) Statement: PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.
    $26k-36k yearly est. Auto-Apply 15d ago
  • Full-Time Office Assistant

    Denbright Dental Labs

    Office assistant job in Waunakee, WI

    Job DescriptionDescription: Title: Office Assistant & Driver Work Schedule: Full-Time (Monday - Friday); 07:00AM - 04:00PM We're looking for a dependable, organized, people-focused Office Assistant & Driver to support our operations and deliver exceptional service to our partner dental offices! What You'll Do Office Assistant (95%) Keep Workflow Moving: Help process dental cases-unbox, disinfect, pan-up, schedule, track status, ship, receive, and bill cases with accuracy. Be the First Friendly Face: Greet and assist visitors with professionalism and a welcoming attitude. Use Lab Software (Evident): Enter, update, and track cases in our management system. Support Our Customers: Answer phones, assist dentists and their teams, send/receive faxes, reply to emails, and provide in-person assistance. Support Our Team: Communicate with colleagues across all D&S locations and help wherever needed. Driver (5%) Deliver & Pick Up Dental Cases: Drive a company vehicle on designated routes, with cross-training for multiple locations. Prep Your Route: Organize and pack route totes before heading out. Build Great Relationships: Learn each dental office's preferences for seamless, professional service. Stay Connected: Use a company route phone for updates, added pickups, and communication. Care for Company Vehicles: Fuel up, monitor mileage, keep vehicles clean, and report any maintenance needs. Requirements: What You'll Need Required: Valid driver's license and an insurable driving record Preferred: Delivery and/or customer service experience Dental or healthcare background a plus! Skills & Competencies Required Strong attention to detail Clear, professional communication with clients and coworkers Reliable, consistent, and responsible work habits Positive team attitude and cooperative nature High integrity-handles confidential information appropriately Physical Requirements Able to sit while driving for extended periods (up to 6+ hours) Regular standing and movement throughout the day Occasional bending or stooping during loading/unloading Ability to lift up to 25 lbs Good vision and hearing for safe vehicle operation and communication Ability to climb stairs occasionally during deliveries Salary Based on prior experience and/or education Why You'll Love Working Here Stable weekday schedule-no nights or weekends A role that mixes independence on the road with teamwork in the office Meaningful interactions with dental professionals and internal team members A clean, professional, supportive work environment Expansive Benefits Package We offer a full suite of competitive benefits designed to support your health, lifestyle, and long-term success, including: Medical, Dental, Vision, & Supplemental Insurance 401(k) with Company Match Paid Time Off & Paid Holidays Flexible Spending Accounts (FSA) Life Insurance, Short-Term & Long-Term Disability Employee Assistance Program Training, cross-training & career-growth opportunities
    $26k-36k yearly est. 18d ago
  • Administrative Personal Assistant

    Pemberton Injury Law Firm

    Office assistant job in Baraboo, WI

    Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************
    $31k-42k yearly est. Easy Apply 7d ago
  • Administrative Personal Assistant

    Pemberton Personal Injury Law Firm

    Office assistant job in Baraboo, WI

    Job Description Pemberton Personal Injury Law Firm - Baraboo, WI Named “2025 Best Places to Work: Law Firms”! About the Role: Pemberton Personal Injury Law Firm is seeking a 100% On-Site Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and Holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI Compensation: $17 - $20 hourly Responsibilities: What You'll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEO's time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Qualifications: Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. About Company Pemberton Personal Injury Law Firm is growing, fast-paced, and dedicated to building relationships with clients and caring about their well-being. You will be supported by sharp, well-trained staff who will assist you through all stages. Our team values compassion and responsibility, ensuring we treat clients and colleagues with respect and empathy. We believe in treating others as we wish to be treated. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and Holidays Professional, supportive, mission-driven work environment
    $17-20 hourly 19d ago
  • Technical Support Clerk

    Orchid Monroe LLC 3.8company rating

    Office assistant job in Monroe, WI

    Job Description The Technical Support Clerk provides administrative and clerical support across multiple plant functions, including Operations, Quality, and Engineering. This role is responsible for maintaining accurate records, preparing and distributing documentation, assisting with audits, generating reports, and supporting day-to-day plant operations. The position requires strong organizational skills, attention to detail, and the ability to work cross-functionally with multiple teams. Primary Duties and Responsibilities Maintain and update plant documentation, including drawings, specifications, work instructions, SOPs, and quality/operations records. Prepare, organize, and distribute controlled documents to support Operations, Quality, and Engineering activities. Support reporting needs by compiling data from ERP systems (e.g., Epicor) and generating management reports in Excel and other formats. Assist with the PPAP (Production Part Approval Process) submission process by compiling, reviewing, and organizing required documentation. Enter and maintain data for operational and quality metrics (scrap, rework, customer complaints, audit findings, production KPIs, etc.). Provide clerical support for projects and initiatives, including filing, document formatting, and maintaining project logs. Assist with internal and external audits by preparing required records, organizing files, and ensuring documentation accuracy. Support change control activities by ensuring proper documentation are recorded, distributed, and filed. Maintain calibration records, training logs, and compliance-related documents in accordance with ISO and company standards. Coordinate with suppliers, customers, and internal teams to collect, distribute, and track documents and certifications. Assist with customer complaint investigations by gathering information, preparing reports, and supporting corrective action documentation. Generate and distribute routine reports for management review, including performance indicators and project tracking updates. Provide general administrative support such as scheduling meetings, preparing agendas, and taking minutes for plant and departmental meetings. Perform other duties and projects as assigned to support overall plant operations and business goals. Position Requirements High school diploma or equivalent required; Associate degree or technical coursework preferred. 1-3 years of experience in an administrative, clerical, or technical support role; experience in a manufacturing environment preferred. Familiarity with quality systems (ISO 9001, IATF 16949) and document control processes a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with the ability to handle multiple priorities. High level of accuracy, attention to detail, and recordkeeping ability. Effective written and verbal communication skills. Ability to work independently as well as collaboratively with cross-functional teams. Experience with ERP/MRP systems, document control software, or reporting tools (e.g., Minitab, QT9, or equivalent) preferred. Diversity & Inclusion Statement UPG Electrical is an equal opportunity employer committed to a diverse and inclusive workforce.
    $27k-34k yearly est. 18d ago
  • Finishing Assistant

    Mittera 4.2company rating

    Office assistant job in Beaver Dam, WI

    Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr
    $16 hourly 60d+ ago
  • Cash Office Assistant

    Wilderness Resort

    Office assistant job in Wisconsin Dells, WI

    Wilderness Resort in Wisconsin Dells, Wisconsin is America's Largest Waterpark Resort! The Wilderness provides a fun, safe, and memorable experience to not only our guests but our employees as well! We are a family owned resort that takes pride in ensuring guest satisfaction as well as treating our employees like family. We strive for excellence within our resort and hope to create a long lasting positive influence on the employees that join on our team. Join the Wilderness Family for a rewarding employment experience! #WeAreFamily The Wilderness Resort is seeking a hardworking, dependable, enthusiastic, customer service driven individuals to join our fast paced team! Employees have access to great benefits, amenity usage, and so much more! The Cash Office Assistant is responsible for reconciling daily cash reports and updating accountings log book. This is a full-time position with weekend availability. Required hours range from 6:00am - 5:30pm Essential duties and tasks of the position include but are not limited; Reconcile bank bags daily. Verify individual cash drops daily. Monitor the cash & change supply daily and ensure that there is always an adequate supply on site. Perform daily audits of employee work stations. Reconciles all cash, credit card and charge transactions from all outlets and prepares the deposit on a daily basis. Collects X's and Z's from each revenue center, including the golf course, after each shift to reconcile cash and charge receipts. Audits and reconciles cash on hand and shift banks daily to assess accuracy and the need for additional change. Runs change orders as required. Makes daily deposit. Communicate with the departments when reports are not filled out completely and let the manager know whenever there is a problem. Prepare and distribute Flash reports and daily sales to Management daily. Responsible for all mail distribution. Maintain Petty cash receipts/account balance for accuracy. *Wilderness Resort is an Equal Opportunity Employer*
    $26k-36k yearly est. 12d ago
  • Office Assistant

    Bath Planet

    Office assistant job in Monroe, WI

    $15-$20/hr TruHome - Monroe, WI TruHome is seeking a motivated, organized, and upbeat Office Assistant to support daily office operations. This is a part-time position ideal for someone who enjoys working with people, staying organized, and contributing to a positive, efficient office environment. Key ResponsibilitiesAdministrative & Office Support Perform filing, generate reports, prepare presentations, and assist with meeting setup Maintain office policies, procedures, and filing systems Update and manage office databases Record and track expenses and office budgets Operate office equipment (printers, copiers, etc.) and coordinate maintenance Monitor, reorder, and maintain office supply inventory Sort and distribute incoming mail; prepare outgoing mail and packages Provide general support to staff, including occasional travel arrangements Reception & Communication Answer and direct incoming phone calls Greet and assist visitors; manage reception area Write and distribute emails, memos, letters, and forms Provide friendly, professional customer service in the office and by phone Appointment Setting & Lead Management Organize and prioritize incoming leads Make outbound calls to schedule in-home appointments Confirm existing appointments Track and report call results and lead outcomes Assist with occasional trade shows and events Skills & Qualifications High school diploma or equivalent; college preferred Proven administrative or office assistant experience Strong written and verbal communication skills Excellent time management and multitasking ability Highly organized with strong attention to detail Positive, upbeat personality and strong interpersonal skills Proficient in MS Office; CRM experience a plus Compensation $15-$20 per hour, depending on experience and performance. If you're dependable, organized, and enjoy helping both customers and coworkers, TruHome would love to hear from you!
    $15-20 hourly Auto-Apply 14d ago
  • Technical Support Clerk

    UPG Enterprises & Affiliates 4.8company rating

    Office assistant job in Monroe, WI

    Primary Duties and Responsibilities • Maintain and update plant documentation, including drawings, specifications, work instructions, SOPs, and quality/operations records. • Prepare, organize, and distribute controlled documents to support Operations, Quality, and Engineering activities. • Support reporting needs by compiling data from ERP systems (e.g., Epicor) and generating management reports in Excel and other formats. • Assist with the PPAP (Production Part Approval Process) submission process by compiling, reviewing, and organizing required documentation. • Enter and maintain data for operational and quality metrics (scrap, rework, customer complaints, audit findings, production KPIs, etc.). • Provide clerical support for projects and initiatives, including filing, document formatting, and maintaining project logs. • Assist with internal and external audits by preparing required records, organizing files, and ensuring documentation accuracy. • Support change control activities by ensuring proper documentation is recorded, distributed, and filed. • Maintain calibration records, training logs, and compliance-related documents in accordance with ISO and company standards. • Coordinate with suppliers, customers, and internal teams to collect, distribute, and track documents and certifications. • Assist with customer complaint investigations by gathering information, preparing reports, and supporting corrective action documentation. • Generate and distribute routine reports for management review, including performance indicators and project tracking updates. • Provide general administrative support such as scheduling meetings, preparing agendas, and taking minutes for plant and departmental meetings. • Perform other duties and projects as assigned to support overall plant operations and business goals. Position Requirements • High school diploma or equivalent required; Associate's degree or technical coursework preferred. • 1-3 years of experience in an administrative, clerical, or technical support role; experience in a manufacturing environment preferred. • Familiarity with quality systems (ISO 9001, IATF 16949) and document control processes a plus. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong organizational skills with the ability to handle multiple priorities. • High level of accuracy, attention to detail, and recordkeeping ability. • Effective written and verbal communication skills. • Ability to work independently as well as collaboratively with cross-functional teams. • Experience with ERP/MRP systems, document control software, or reporting tools (e.g., Minitab, QT9, or equivalent) preferred.
    $30k-34k yearly est. 60d+ ago
  • Office Services Assistant, Temporary

    Bakertilly 4.6company rating

    Office assistant job in Madison, WI

    Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed
    $31k-37k yearly est. Auto-Apply 22d ago
  • Renovations Assistant

    Oakwood Village West 3.8company rating

    Office assistant job in Madison, WI

    MISSION STATEMENT We are Called to serve a thriving community of seniors that live with dignity, connection and purpose. CORE VALUES Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values: * Compassion: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another. * Faith: We have a commitment to remain true to the vision and mission of Oakwood. * Inclusion: We include everyone. We welcome opinions and strive to consider different perspectives to create fair, welcoming, and accessible experiences for all. * Integrity: We work to be transparent and fair. We act with honor and respect for our residents, their families, and our co-workers. * Dedication: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community. ESSENTIAL RESPONSIBILITIES (including but not limited to) for the renovations assistant: * Supports the Renovations Supervisor by preparing apartments for renovation, including carpentry work, painting, removing countertops, flooring, light fixtures, electrical plates, and other items; receiving, delivering, and staging renovation materials; and installing new cabinets, countertops, flooring, light fixtures, plumbing fixtures, window coverings, and appliances (washers/dryers, refrigerators, dishwashers, etc). * Communicate with residents, vendors and contractors regarding requested work and scheduled work, material delivery, and installation support as directed. * Inspect units post-renovation, complete punch lists, and ensure apartments are ready for resident move-in, including post-renovation walkthroughs and resident orientation on apartment systems. * Assist with move-in and move-out logistics as needed, ensuring a smooth resident experience. * Maintain safety and cleanliness in work areas, following all local and national construction and safety codes. * Support documentation and tracking of materials and renovations, including updating digital tracking systems, spreadsheets, and submitting quotes to the purchasing department as directed. * Help develop and implement department processes and procedures to enhance efficiency, streamline workflows, and improve apartment renovation efficiency. * Respond to renovation-related emergencies on an as-needed basis. * Perform other duties as assigned. ESSENTIAL QUALIFICATIONS of a renovations assistant: * Experience supporting construction/remodeling project management or facility renovation projects. * Experience with technical problem-solving and project tracking systems. * Ability to complete renovation tasks on schedule with hands-on execution in a fast-paced, lean environment. * Strong organizational, prioritization, and communication skills. * Works well with a diverse elderly population and respond to a variety of requests. * Proficiency with digital project management tools, spreadsheets, and work-tracking systems. * Learns, uses, and trains others on software; leverages technology to improve workflow efficiency. * Strong general computer skills, including email, project management applications, and basic data entry. * Contributes to operational efficiency and support departmental goals. * Valid driver's license. * Associate's or Technical degree preferred. EXPERIENCE, EDUCATION, AND/OR TRAINING * High school diploma or equivalent. * 5+ years of related experience supporting construction, remodeling, or project management activities. * Demonstrated mechanical aptitude and ability to assist with technical renovation tasks including electrical, plumbing, and construction. * Experience coordinating projects across multiple stakeholders, including vendors and internal teams. * Strong computer skills with the ability to learn, use, and train others on project-related software; demonstrates curiosity and initiative in identifying ways to improve efficiency through technology.
    $24k-31k yearly est. 43d ago
  • Office Administrator

    Berndt CPA LLC

    Office assistant job in Madison, WI

    Job Description Berndt CPA LLC is a three-time Top 5 Small Business - Wisconsin State Journal Top Places to Work honoree. We pride ourselves on being a collaborative, people-first firm where team members feel supported, valued, and empowered to grow. As we continue on a strong growth trajectory, we are seeking team members who bring initiative, problem-solving ability, and a desire to contribute to improving our internal operations. About the Role We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support the daily operations of Berndt CPA LLC and our sister company, Stelios Payroll. This role goes beyond traditional administrative work-it's a key position that supports cross-department communication, helps eliminate workflow bottlenecks, and contributes to improving how our firm operates as we grow. If you enjoy being the "go-to" resource, thrive in a professional services environment, and love bringing order, efficiency, and initiative into your work, this role is a great fit. Key Responsibilities Client & Front Office Support Serve as the first point of contact for clients-both in person and over the phone. Provide a warm, professional client experience and assist with intake documents and general inquiries. Manage incoming/outgoing mail, deliveries, and secure document handling for tax and payroll clients. Administrative Support for Berndt CPA LLC & Stelios Payroll Support accountants, partners, and payroll specialists with daily administrative needs. Assist with client onboarding for both tax and payroll services. Maintain organized electronic filing systems using SharePoint and Microsoft 365. Assist with tax season operations, including assembling tax returns, coordinating e-signatures, and tracking client deliverables. Support Stelios Payroll with administrative tasks such as collecting client information, maintaining records, and assisting with payroll-related documentation. Higher-Level & Cross-Department Support Coordinate workflows between tax, payroll, accounting, and admin teams to keep projects moving and reduce bottlenecks. Monitor task queues and deadlines, flagging issues early, and keeping team members accountable to timelines. Assist leadership in maintaining smooth office operations through proactive problem-solving. Identify opportunities to streamline administrative processes and help implement efficiency improvements. Serve as an internal resource for office technology tools-helping troubleshoot or guide team members on basic system usage. Support documentation and ongoing development of internal procedures, checklists, and workflows as the firm grows. Required Qualifications Experience working in a professional services office (CPA firm, law firm, consulting, financial services, or similar). Strong proficiency in SharePoint, Microsoft 365, and technology-driven office tools. Excellent written and verbal communication skills. Strong organizational skills and reliability in managing multiple tasks and deadlines. High attention to detail with a client-centered mindset. Professional, friendly demeanor that supports a positive team culture. Preferred Qualifications Ability to anticipate needs and proactively solve problems without waiting for instruction. Strong aptitude for learning new software quickly and helping others adopt new tools. Experience supporting workflow-heavy environments with multiple departments. Prior experience in a CPA or payroll service setting. Work Schedule Full-time Monday-Friday schedule. Weekend hours required January through April to support tax season and payroll deadlines (schedule provided in advance). Why You'll Love Working Here A supportive and collaborative team environment. Leadership that values input and invests in professional growth. Opportunities to take on more responsibility as we scale. Recognition as one of the Top 5 Small Business Workplaces three years running. A culture that balances professionalism with approachability. Awards And Recognition-Recent 2025-Top Workplaces-Small Business-Wisconsin State Journal 2025-Best Places to Work-Small Business-Madison Magazine 2025-Best Accounting Firm to Work For-Accounting Today 2024-People's Choice Awards-Best Accounting Firm 2024-Top Workplaces-Small Business-Wisconsin State Journal 2024-Best Places to Work-Small Business-Madison Magazine 2024-InBusiness Executive Choice Award-Accounting Firm 2024-Best Accounting Firm to work For-Accounting Today
    $32k-43k yearly est. 21d ago

Learn more about office assistant jobs

How much does an office assistant earn in Middleton, WI?

The average office assistant in Middleton, WI earns between $22,000 and $41,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.

Average office assistant salary in Middleton, WI

$30,000

What are the biggest employers of Office Assistants in Middleton, WI?

The biggest employers of Office Assistants in Middleton, WI are:
  1. Shopko Optical
  2. Denbright Dental Labs
  3. Galin Education
  4. Shoptikal, LLC
  5. SSM Health
  6. Engineering For Kids
  7. PCI Pharma Services
  8. Pci
  9. Diaz Yourman & Assoc
  10. Jobconversion
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