Our client in Cherry Hill, NJ, is seeking a Front Desk Administrative Assistant to support their office during the upcoming tax season. This is a Part-Time Temporary role paying $22-$25/hour depending on experience.
Schedule:
Late January through end of March (approximately 2 months)
Tuesday, Wednesday, Friday, Saturday - 12:00 PM to 4:00 PM
In March will switch to 3 days/week: Wednesday, Friday, Saturday - 12:00 PM to 4:00 PM
Work Environment:
On-site in a busy, fast-paced tax office
Responsibilities:
Greet clients and provide excellent customer service
Answer phones and direct calls appropriately
Perform light data entry and process client payments
Schedule appointments and maintain accurate records
Assist with general office duties as needed
Requirements:
Prior office experience required (tax office experience preferred but not mandatory)
Proficiency with PC and common applications
Strong verbal communication skills for client interaction in person and over the phone
Reliable and committed to the full two-month assignment
Preferred:
Experience in a tax office environment
$22-25 hourly 2d ago
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Assembly Assistant
Flashpcb
Office assistant job in Philadelphia, PA
Responsibilities
Looking for someone to work on-site as an Assembly Assistant at FlashPCB located in Philadelphia. We assemble printed circuit boards in our office using innovative manufacturing techniques. We are looking for someone flexible to help us with both the assembly and the administrative / organizational side of our business. Tasks include loading electrical components onto our manufacturing machines, the inventorying of parts, the invoicing of customers, packing boxes, organizing the warehouse, and other administrative tasks. There is lots of room to grow as you learn more about the manufacturing process and our business. We are constantly refining our processes and there is opportunity to have a hand in developing the future of our product and processes.
Qualifications
Dexterity, i.e. the ability to carefully handle small components
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Strong communication skills
About us
FlashPCB is made up of a small 6 person team. We are looking to become the fastest and easiest to use PCB assembly shop in the US. We are growing and always looking for ways to improve the manufacturing process. We work out same building as NextFab in Philly's Kensington neighborhood. We are a short walk from the Berks station on the Market-Frankford Line.
$36k-111k yearly est. 2d ago
Executive Assistant and Office Administrator
Eclipse Development
Office assistant job in Philadelphia, PA
About the role
Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations.
What you will do
• Manage schedules, meetings, and day to day coordination
• Keep the office organized and operations running smoothly
• Handle administrative tasks, logistics, and follow up
• Assist with occasional errands or personal support as needed
• Anticipate needs and help the team work efficiently
What makes you a fit
• Organized, detail oriented, and proactive
• Strong communication skills and polished professional presence
• Comfortable juggling shifting priorities
• Trustworthy, discreet, and reliable
• Able to work independently and solve problems quickly
Requirements
• Two to six years experience in EA, administrative, or office support roles
• Strong written and verbal communication skills
• Comfortable with Microsoft Office
• Full time in office availability in Philadelphia
$36k-62k yearly est. 2d ago
Receptionist / Administrative Assistant
Lesco Paper and Box Company 4.2
Office assistant job in Philadelphia, PA
Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
Answer, screen, and transfer incoming calls
Enter cash receipts in computer system
Mail or email out customer invoices
Administrative office tasks
Document management, filing, sorting, scanning, and data entry
Qualifications:
Proficient with Microsoft Word and Excel
Previous experience in office administration or other related fields
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
$24k-33k yearly est. 4d ago
Administrative Assistant
National Board of Osteopathic Medical Examiners 4.3
Office assistant job in Conshohocken, PA
The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs.
Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday).
Responsibilities
Administrative support for C3DO, including but not limited to:
Monitoring of the pilot schedules
Maintenance of program management files and of secure file sharing site for C3DO participants
Maintenance of the C3DO email inbox
Other duties as assigned by Supervisor or Senior Leadership staff
Meeting Support
Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed.
Communication with invitees, staff, and vendors;
Adherence to meeting support checklist;
Meeting minutes;
Attendance at meetings and related events; may include evenings and weekends.
Qualifications:
High School Diploma or equivalent
Minimum 1 year experience in administrative support roles.
Experience with Zoom or Microsoft Teams preferred
Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint
Strong time management and organizational skills
Strong written and oral communication skills
$28k-34k yearly est. 4d ago
Administrative Assistant
Main Line Search
Office assistant job in Langhorne, PA
A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support.
Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding.
Customer Service & Warranty
Manage customer service files after home closings.
Email homeowner guides and welcome information.
Receive service requests and issue work orders to appropriate contractors.
Follow up with vendors to ensure timely completion of service tasks.
Close out service orders and requests in the system.
Send reminders for 60-day and 1-year warranty milestones.
Schedule warranty inspections with homeowners and field representatives.
Track all service and warranty work through spreadsheets.
Office & Administrative Support
Retrieve and process mail daily.
Apply postage and maintain postage supplies.
Track and update printer page counts as required.
Support accounting with check runs.
Order office supplies using established accounts (office supply vendors and online platforms).
Vendor & Insurance Coordination
Track expiring insurance certificates weekly using internal reports.
Contact vendors to obtain updated certificates.
Update expiration dates in the internal system.
Maintain certificates in physical and digital files.
Contract Support
Assemble and send contracts via electronic signature platform.
Collect required vendor documentation (including insurance).
What You Bring
5+ years experience in a similar position.
Strong organizational and multitasking skills.
Excellent follow-up and communication with homeowners, vendors, and internal team members.
Able to manage multiple deadlines and maintain accurate records.
Comfortable learning proprietary software and working in spreadsheets.
Customer-focused mindset with attention to detail.
View the full list of our open positions here: Main Line Search Job Openings
$28k-39k yearly est. 1d ago
Administrative Assistant
Morgan Construction Management 4.8
Office assistant job in Philadelphia, PA
Morgan Construction Management (MCM) provides exceptional construction project management services to our clients in various markets that comprise of government, transportation, educational and religious institutions, housing and commercial. Since 2011, MCM serves its clients in the private and public sectors. MCM manages all phases of projects from programming to implementation and from pre-construction to post construction.
Job Summary
MCM is seeking a skilled and detail-oriented Administrative Assistant to join our team at our Philadelphia office. The ideal candidate will provide high-level administrative support to the President and ensures the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will act as a liaison between the President and staff, clients, and stakeholders.
Responsibilities will include the following:
Manage and maintain President's schedules, including appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Organize and maintain files, records, and databases.
Schedule and coordinate meetings, conferences, and events, ensuring all logistics are handled.
Prepare agendas and materials for meetings, and take minutes as required.
Follow up on action items and ensure timely communication of decisions.
Serve as the primary point of contact for internal and external communications on behalf of the President.
Screen and prioritize incoming calls, emails, and other communications.
Draft and send communications on behalf of the President when necessary.
Assist in managing special projects and initiatives as directed by the President.
Track project timelines and deliverables.
Ensure the office is organized and well-maintained.
Create memos, letters, reports and distribute as needed
Manage office supplies and equipment, coordinating with vendors as necessary.
Communicates on behalf of the President and serves as a gatekeeper.
Support the onboarding of new employees and assist with training as needed.
Maintain and handle confident sensitive information with discretion and maintain confidentiality at all times.
Uphold the integrity of the President's office and represent the President positively.
Prepare and process bi-weekly payrolls for all employees, including calculating hours worked, overtime, bonuses, and deductions.
Ensure timely and accurate payroll processing to meet established deadlines.
Review and verify timekeeping records and resolve any discrepancies.
Process and submit invoices to clients.
Requirements
Bachelor's degree in business administration, communications, or a related field preferred.
Minimum 3 years of experience as an Administrative Assistant.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Proficient in ADP and Quickbooks.
Excellent verbal and written communication skills.
Strong organizational and time management skills with the ability to prioritize tasks.
Ability to work independently and as part of a team.
High level of professionalism and strong interpersonal skills.
Problem-solving skills and the ability to handle unexpected situations.
Why Join Us?
At Morgan Construction Management, we value our employees and provide opportunities for professional growth and development. We offer a competitive salary, comprehensive benefits package, and a supportive work environment. Join our team and contribute to exciting projects that shape the built environment!
Morgan Construction Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Experience
A minimum of 3 years
Work Location: In person
$31k-37k yearly est. 22h ago
Student - Teaching Assistant Film Studies
Ursinus College 4.4
Office assistant job in Collegeville, PA
Responsibilities:
Setting up Film, taking attendance and wrapping it all up at the end.
Requirements:
Current full-time student at Ursinus College
Must be available weeknights from 7pm to 9pm.
Other Duties:
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Job responsibilities and activities may be modified or changed at any time with or without notice. Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.
Ursinus EEO Statement
Ursinus is an EEO employer. Ursinus College does not discriminate on grounds of race, color, national origin, gender, sexual orientation, gender identity or expression, religion, age, creed, ancestry, veteran status, marital status, disability, or other classification protected by applicable law in the administration of any of its educational programs or activities or with respect to employment.
$32k-39k yearly est. Auto-Apply 60d+ ago
Office Worker
Us Networking Company
Office assistant job in Trenton, NJ
As a office team member, you'll be on the fore-front of cutting edge technology, high end training and sophisticated systems through our Office Department. As a member of our Office Staff Team your main role will be to generate leads by developing a rapport with clients, understanding our service opportunities, helping with qualifying and closing sales and more importantly keep each of our clients and their businesses informed about new products or services that they may require or wish to purchase from time to time.
You'll
Plan, develop business opportunities at your assigned desk.
Initiate sales process by collecting and understanding clients requirements.
Build rapport with potential clients, clearly presenting our value proposition and capabilities; overcome objections and negotiate while keeping the company's best interest at heart.
Grow clients by both introducing them to new products/ services and by expanding existing product/service offered.
Contribute by sharing competitive products information and customer needs to our clients and their businesses.
Achieve revenue goals by leading customers through an end-to-end sales cycles by completing technical work fast and effectively.
You'll have
7+ years of relevant work experience in business development and service work.
Experience in highly cross-functional, fast-moving, global environment.
Experience working with executive level business and marketing leaders within client organization.
Passion to learn and solve complex customer requirement.
Our Office Staff Team Job Description & Requirements
Secretary and Phone Operator.
Helps with office work, by straightening the office desks.
Handles answering the operator extension.
Handles the everyday Secretarial duties.
Handles, keeping the office clean and neat for management.
Requires Secretarial skills and computer knowledge to go with said title.
$35k-64k yearly est. 60d+ ago
Office Services Assistant, Temporary
Bakertilly 4.6
Office assistant job in Philadelphia, PA
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.
Job Description:
Responsibilities
The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed
Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients.
Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness
Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)
Additional responsibilities as needed
Qualifications
High School Diploma required
1 to 3 years relevant experience required
Proficiency in Microsoft Office suite
Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
Excellent customer service and client focused skills
Excellent organizational skills and ability to manage through competing priorities
Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
Ability to work independently to follow directions and procedures
Ability to work overtime and weekends as needed
Capable of safely lifting up to 25 lbs as needed
$30k-37k yearly est. Auto-Apply 27d ago
MEDICAL ASSISTANT / FRONT DESK
Hess Spine and Orthopedics LLC 4.9
Office assistant job in Cherry Hill, NJ
Benefits:
401(k)
Company parties
Competitive salary
Dental insurance
Flexible schedule
Free food & snacks
Health insurance
Paid time off
Vision insurance
Job description
Overview
Join our fast growing team of dedicated, happy, positive people making a difference in patient's lives! SEEKING EXPERIENCED MEDICAL ASSISTANT / FRONT DESK MUST speak fluent English and Spanish.
Duties
Prepare provider's clinic schedule to ensure all necessary documents are on file and we are well prepared for the day.
Provide education and support to patients and their families regarding the provider's treatment recommendations.
Ensure compliance with healthcare regulations and standards while maintaining patient confidentiality.
Facilitate referrals to appropriate services such as physical therapy, pain management, or diagnostic imaging.
Document all interactions and updates in the patient's medical records accurately.
Skills
Strong knowledge of clinic operations and medical practices.
Solid understanding of human anatomy to effectively assess patient needs.
Excellent communication skills for interacting with patients, families, and healthcare teams.
Ability to manage multiple cases simultaneously while maintaining attention to detail.
Knowledge of orthopedic practices is a plus.
Speak fluent Spanish and English
This role requires a compassionate individual who is dedicated to patient care and satisfaction.
Job Type: Full-time
Pay: $26.00 - $28.37 per hour
Medical Specialty:
Orthopedics
Surgery
Schedule:
9 hour shift
Day shift
Monday to Friday
Ability to Commute:
CHERRY HILL
SEWELL
GALLOWAY
HAMILTON
Work Location: In person
$26-28.4 hourly 14d ago
Front Desk Medical Receptionist
Mid Atlantic Retina 3.9
Office assistant job in Newtown, PA
This position is eligible for Mid Atlantic Retina's $1,000 Hiring Incentive! The hired candidate will receive $500 after successful completion of 90 days of employment and $500 after successful completion of 1 year of employment! Available to new hires only- not available to agency hires, internal transfers, or re-hires.
Schedule
Monday through Friday 40-hour work week with overtime, working hours range between 7 am and 5 pm.
Job Type: Full Time
Qualifications
High school diploma or GED
1 year front desk experience in a medical office or equivalent (desired)
Knowledge of ICD-10, CPT, Microsoft Office Suite
Nextgen knowledge preferred but not required
Full Job Description
Mid Atlantic Retina is one of the largest retina practices in the area, offering bonuses and growth opportunities for employees to not just work a job, but build a career. As a Front Desk employee, you will check patients in and out, copy patient insurance cards and ensure referrals are presented. You will complete information in the EMR system, enter and verify insurance, schedule patients and assist with other office related tasks.
Benefits
401(k) & Profit Sharing
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short & Long Term Disability
Paid Time Off
Bonuses
Physical & Cognitive Demands
The employee is regularly required to talk, communicate verbally in front of groups, one to one and over the telephone and in email.
Lift or move objects weighing over 20 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Working environment in exam rooms is often in moderate light.
Using hands to operate equipment, show manual or finger dexterity, handle things with precision or speed, use muscular coordination and physical stamina. Ability to raise dominant arm above shoulder height to assist patients with credit card payments, stylus and insurance cards at check in / check out.
Works with data and numbers, calculating and manipulating numbers, processing data on a computer, attending to details, classifying and recording, storing and retrieving information.
Using words to communicate ideas, reading with comprehension, writing reports or other documentation, teaching or training patients.
Job Posted by ApplicantPro
$28k-35k yearly est. 21d ago
Administrative Assitant
Collabera 4.5
Office assistant job in Pennington, NJ
Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Job Description
Contract Duration: 11 Months
Pay Rate: $19/hr
Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction.
Responsibilities include:
• Extremely heavy calendar management; coordinating and scheduling internal and external meetings
• Extensive scheduling of international and domestic travel
• Comprehensive phone coverage and expense processing
• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
• Space Management
• Arrange charity events and volunteer
• Go to person for Registering Visitors, Contractors and new hires
• Tasks around onboarding and offboarding resources
• Arrange catering and logistics for large meetings and town-halls
• Provide general support and many other task for entire department
Qualifications
Requirements:
5+ years Investment Banking or financial services support experience
Executive-level support
Strong attention to detail, follow-up and excellent organizational skills.
Ability to treat sensitive/confidential information with appropriate discretion.
Strong sense of urgency, adaptability, flexibility and resourcefulness.
The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills.
Bachelor's degree preferred.
Desired:
Knowledge with the following systems:
Telepresence
Corporate Travel Services
Concur
MyHR
MyLearning
Ariba/eRequest
Tech Direct
OneFacility
Access Management
Access Request Management
Additional Information
If you are interested kindly contact:
Laidiza Gumera
************
$19 hourly 60d+ ago
Data Entry
Arsenault
Office assistant job in Philadelphia, PA
Arsenault is a professional staffing firm, working with organizations across the country to place exceptional candidates. We are looking for a Data Entry Specialist responsible for collecting and organizing information to be entered into systems.
Your Specific Duties Will Include
Enter customer and vendor information into databases as collected upon contracts, forms, or spreadsheets.
Scan and print required documents needed to collect information for data entry.
File and organize paperwork used to enter data into programs to keep a record of original document.
Specific qualifications for the position include:
Attention to detail
Ability to work independently
Prior data entry experience
Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Arsenault can help you to put your best foot forward. Contact us today!
$28k-33k yearly est. 60d+ ago
Accounting - clerical
Conicelli Management Company
Office assistant job in Conshohocken, PA
Conicelli Autoplex is seeking an accounting clerk. Experience in Automotive accounting experience is beneficial. However, we will train the right candidate. AP, AR and payroll experience a plus!
This is a full time position with excellent benefits which include, Medical, Vision, Dental, Prescriptions, Life, 401K, Disability.
Compensation will depend on experience.
$25k-32k yearly est. 60d+ ago
SECRETARY for the OFFICE OF SPECIAL SERVICES
Bordentown Regional School District 4.0
Office assistant job in Bordentown, NJ
SECRETARY for the OFFICE OF SPECIAL SERVICES JobID: 1749 Secretarial/Clerical/Secretary - 12-Months Date Available: 12/01/2025 Additional Information: Show/Hide BORDENTOWN REGIONAL SCHOOL DISTRICT ANTICIPATED VACANCY
External and Internal Posting
SECRETARY for the OFFICE OF SPECIAL SERVICES
Full-Time, 12 months, July through June
Anticipated Start Date:
December 2025
Qualifications:
High School Diploma Required, College Degree Preferred
Excellent organization skills and communication skills required
Experience as a secretary in a school or district setting
Experience with IEPs and other special education topics
Salary:
As per Negotiated Agreement
Please apply online at: ************************ under employment
OPEN UNTIL FILLED
Joseph Mersinger
Director of Special Services
Bordentown Regional School District
318 Ward Avenue
Bordentown, New Jersey 08505
*******************************
$29k-36k yearly est. Easy Apply 40d ago
Clerk Typist
Haddonfield School District
Office assistant job in Haddonfield, NJ
, go to the pdf file here *************************** org/wp-content/uploads/2018/08/Clerk-Typist.
pdf
$25k-32k yearly est. 8d ago
Front Desk Receptionist
Total Care Physical Therapy, PC 4.5
Office assistant job in Hillsborough, NJ
Job DescriptionBenefits:
Friendly work environment
Company parties
Flexible schedule
Opportunity for advancement
Training & development
Total Care Physical Therapy is seeking a warm, organized, and reliable Front Desk Receptionist to join our team. As the first point of contact for patients, you'll help create a positive and professional experience from the moment they arrive.
Key Responsibilities:
Greet and check in patients
Schedule and confirm appointments
Answer and direct phone calls
Verify insurance and collect co-pays
Coordinate with physical therapists and staff
Maintain a clean and organized front desk area
What Were Looking For:
Strong communication and organizational skills
Friendly, professional demeanor
Ability to multitask in a busy setting
Experience preferred but not required were happy to train a candidate whos motivated and eager to grow!
At Total Care, we believe healing begins at the front desk and wed love for you to be part of that journey.
Were a close-knit, supportive team that truly values patient care and each other.
Hours: 2025 per week
$35k-43k yearly est. 20d ago
Front Office Coordinator
Family Allergy & Asthma 3.4
Office assistant job in Collegeville, PA
Full-time Description
Job Title: Front Office Coordinator
Employment Classification: Non-exempt, Hourly
Status: Full Time
Travel Required: Occasionally Pottstown and rarely King of Prussia
The Front Office/Patient Access Coordinator is responsible for demonstrating knowledge and application of job duties and functions under the direction of his/her manager(s) and/or Director(s); respectfully interacts with all levels of staff; provides assistance, as needed, during assigned duty hours; participates in department activities; promotes independence; adherence to the attendance policy; encourages socialization; advocates for the quality of life of our patients while maintaining compliance with all applicable laws, regulatory and organizational standards; supports the company's core values.
Summary of Duties and Responsibilities
Check patients in and out
Copy/scan insurance cards
Take patient photo
Collect co-pays and deductibles
Post payments to patient account
Encourage portal utilization
Ensure that all required consent forms are signed
Balance all money collected at the end of day and prepare deposit
Answer telephone, handle all calls appropriately, and schedule appointments for new and existing patients
Enter patient demographics, insurance, and referral information into IMS
Prepare front desk prior to the start of clinic: confirm benefits on all testing patients, print schedules, unroll phones (if applicable), prepare all paperwork, and check messages
Scan testing sheets and all other paperwork as needed
Cancel and reschedule appointments as needed
Keep up with medical records requests, medical records phone messages and reminders, chart views, and scan old charts into IMS as requested
Process Allergy Zone purchases
Responsible for individually assigned front office tasks; reminders and cancellations, failed faxes, send online survey, DOMA calls, returned mail, website appointment requests, insurance needed reminders, night calls, recall cards, adding new referring providers to IMS, recall report, and patient portal responses
Maintain and follow HIPAA policies and procedures
Travel to satellite clinics as scheduled
Requirements
Abilities, Knowledge and Skills
Effective communication skills to include:
Ability to fluently speak and read English
Ability to read and interpret documents such as safety rules, handbooks, policies, and procedure manuals
Ability to communicate effectively, verbally and written, with all levels of staff and patients
Education, Prior Work Experience, Special Skill And Knowledge Requirements
High school diploma or GED required
Prior medical office experience, preferred
Strong computer skills
Must be a quick learner, organized, and team oriented
Excellent communication and customer service skills
Previous customer service experience
Valid Driver's License required
Acceptable results on Office of Inspector General, State Medicaid Exclusions, Abuse Registry Checks, Background Screenings, Drug Screen, and Sanction Checks
Ability to travel to satellite offices, as needed
Must be at least 18 years of age
Ability to work with patients directly and pleasantly
Ability to work independently
Physical Demands and Work Environment
Physical Demands
The physical demands described, here, are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.
While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
The employee frequently is required to stand, walk, stoop, kneel, crouch, reach, push, pull, bend and sit. On average, front office staff may be sitting 80% of their shift.
The employee must occasionally lift and/or move up to 30 pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Specific communication abilities required by this job include the ability to talk and hear in order to converse with others, discern, convey, express oneself, and exchange information.
Work Environment
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.
The noise level in the work environment is usually moderate; lighting is in the standard range.
The employee is subject to diseases and conditions that exist in a healthcare setting.
EEOC Compliance
Family Allergy & Asthma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please Complete Survey to be Considered: ************************************** M7SYDhF/102127
$27k-34k yearly est. 60d+ ago
Part-Time Work-Study Student, 3D Print Lab Assistant *
Raritan Valley Community College 3.8
Office assistant job in Branchburg, NJ
Ranked by WalletHub.com and Intelligent.com as the #1 community college in New Jersey, Raritan Valley Community College has been serving as an academic and cultural center for Somerset and Hunterdon County residents for over 50 years. The College has been nationally recognized for its service to the community, environmental stewardship, and commitment to diversity. It is home to a Planetarium, Science Education Institute and 3M Observatory; a Theatre offering professional performances for all ages; and an Honors College for high achieving students.
The College offers more than 90 associate degrees and certificates, as well as career training and professional development courses. RVCC is located at 118 Lamington Road in Branchburg, NJ. For further information, visit *******************
Job Description:
Raritan Valley Community College's Arts & Design department is currently seeking a part-time work-study 3D Print Lab Assistant.
Essential Duties:
Support 3D/Sculpture technician in maintaing the print lab.
Meet the needs of faculty, staff, and students who visit the lab.
Help maintain organized, clean, and safe lab areas.
Ensure that the labs are functioning properly, including the computers, 3D printers, and laser cutters.
Lab usage tracking and reporting: Ensuring lab users sign in and out of the labs and generating reports on lab usage.
Resource tracking and reporting: Verify and input the correct quantities of materials and equipment into the inventory system and maintain accurate reports on resource levels.
Requirements:
Must be a current full-time or part-time RVCC student with Federal Work Study eligibility.
Must be in good academic standing.
Available 15-20 hours per week.
Fluent with Mac Operating System.
Proficient in Autodesk Fusion.
Ability to work independently and to know when to ask for assistance.
Preferred Qualifications:
Working knowledge of at least one digital media creation tool (Adobe Suite, Autodesk Suite, Blender).
Additional Information:
FEDERAL WORK STUDY ELIGIBILITY: You must have completed the FAFSA, have financial need and submit all financial aid required documents. Please verify eligibility with Financial Aid at *********************.
The physical activities of this position include: sitting, standing, bending, kneeling and/or crouching, walking, and occasionally climbing.
Application Instructions:
As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.
RVCC's starting salary is commensurate with educational qualifications and experience. We also offer an attractive benefits package. To review eligible health, wellness and benefits offered, click on the following link and scroll down: **************************************************************
For consideration of the above position, please submit your cover letter and resume online, by clicking the "apply now" button. We regret that we are unable to respond to each and every resume received. Only those candidates of interest will be contacted directly.
How much does an office assistant earn in Newtown, PA?
The average office assistant in Newtown, PA earns between $23,000 and $45,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.
Average office assistant salary in Newtown, PA
$32,000
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