Office assistant jobs in Port Arthur, TX

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Position in the Contractor Management department responsible for the accurate auditing and processing of invoicing from external suppliers at the Orange Site. Position is responsible for understanding terms and conditions of multiple contracts and applying this knowledge to perform successful audit of subsequent billing under the contracts. Position will monitor gate log data, receive invoicing, perform audit of invoicing, and manage corrective actions from discrepancies arising from invoice audit through to successful contract compliance. Maintaining confidentiality is critical to position. Position is responsible for the following job functions: Audit of external contractor billing in a variety of formats, printing of billing for review and approval, auditing billing for compliance to terms and conditions of contracts, requesting corrective action, researching, and answering billing questions from external suppliers, accounts payable departments, and external contractor management services on site. Adherence to monthly and weekly deadlines for processing invoices. Presenting analysis of billing as needed for review of rates, spending volumes, aging invoicing, etc. Research and respond to inquiries regarding billing issues, accounts payable issues, and any additional problems arising from non-compliant billing. Develop written procedures and training material for documenting auditing processes for various contractor billing Assisting in capital project management workflow of documentation, database systems and record keeping. Scanning and importing documentation, performing data cleansing activities in SAP system, and fulfilling role as backup to timekeeping position in department. General clerical duties as needed on daily basis such as ordering supplies, completing expense reports, arranging meetings. Assist with special projects as needed. Person in position must have: Ability to read and understand contract terms and conditions to fulfill audit role and ensure accurate billing from suppliers. Review and verify accuracy of billing and supporting documentation as required by contract terms and conditions. Ability to effectively interact and communicate with staff of various levels internal and external to organization. Ability to multi-task, handling multiple requests and competing priorities. Qualifications Associate Degree in Accounting, Business, or related discipline or 3-5 years or more hands-on billing/auditing experience Operate office equipment including personal computer, copiers, and 10-key calculator. Demonstrate proficiency with MS Office suite with emphasis on Excel software skills. Experience in SAP modules preferred. Possess excellent interpersonal, verbal, and written communication skills with a service-oriented mindset and professionalism. Outstanding problem solving skills, strong organization skills and attention to detail, ability to prioritize and organize work flow, and use time efficiently. Self-directed and able to perform when dealing with time-sensitive deadlines. Flexibility to work additional hours as needed.

JOB POSTING 4073 Code : 6964073-1 Type : INTERNAL & EXTERNAL Posting Start : 12/08/2025 Posting End : 12/31/9999

Job Description We are seeking a highly organized and compassionate Emergency Room (ER) Registrar to join our healthcare team at Riceland Medical Center. The ideal candidate will be the first point of contact for our emergency room patients and visitors, providing exceptional customer service, accurate registration, and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced, high-pressure environment. Duties and Responsibilities: Greet patients and visitors in a professional, courteous manner upon arrival at the emergency room. Collect and verify patient demographic, insurance, and medical information to ensure accurate registration. Enter patient information into the Electronic Health Record (EHR) system with high accuracy. Assist patients with completing necessary forms and documents, ensuring all information is obtained. Coordinate with nursing staff and other departments to ensure smooth patient flow. Answer incoming phone calls, respond to inquiries, and direct calls as necessary. Provide information to patients and families regarding emergency room processes, wait times, and other inquiries. Ensure confidentiality of all patient information in accordance with HIPAA regulations. Assist with billing and insurance verification, ensuring accurate information is collected and processed. Maintain organized records and ensure all paperwork is filed appropriately. Handle administrative tasks such as faxing, scanning, and managing patient records. Qualifications: High school diploma or equivalent required, Associate's degree or certification in healthcare administration preferred. Previous experience in a healthcare setting, particularly in registration or emergency room environments, is preferred but not required. Proficiency in phone systems, computer literacy, and experience with EHR systems (Electronic Health Records). Strong attention to detail and accuracy in data entry. Excellent communication skills, both verbal and written, with an emphasis on phone etiquette. Ability to maintain a calm and professional demeanor in high-pressure situations. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. A proactive attitude with the ability to work independently and as part of a team. Experience with insurance verification, medical billing, and patient intake is a plus. Powered by ExactHire:181450

CarGuys Inc. -America's #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO's Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, Office Manager, BDC, Representatives, Accounting Clerk, This dealership may offer: An above average salary based on industry standards A full benefits package Paid Vacation and Paid Time Off Employee Discounts Growth and advancement opportunities Long term Job Security Responsibilities may include: Customer payment and credit transactions Accounts Payable/Receivable Basic accounting skills Perform basic administrative and other duties as assigned. A team player who is focused on providing exemplary customer service Excellent communication skills; both written and verbal Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy's Inc, America's and Canada's #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

Activity Staff are responsible for delivering the proper activities designated by the Activity Director to meet the needs of individuals and groups. EDUCATION: A high school diploma is required. Must be able to communicate well, verbally and in writing. QUALIFICATIONS: Six months previous training preferable but not essential. Certified Nursing Assistant preferable but not essentia. Staff receives on the job training with supervision and must demonstrate that they can do the scheduled activities with the residents. Have a good attitude toward residents and genuine interest in working with the elderly. Has interest in learning and ability to cooperate and willingness to work under supervision. Adhere to all company policies and perform task in timely manner. RESPONSIBILITIES: Restoring self-confidence, community reintegration, resocialization skills, improving physical condition, leisure education for residents, one-one programming for the room/bedbound, providing mental stimulation and sensory stimulation, and develops a plan for each resident that is designed for restoration to the health care facility. Making sure all scheduled activities are followed and are done in timely manner. Ability to perform task with due consideration for residents in surrounding areas. Report to Activity Director all issues. Attend all in-services. PHYSICAL DEMANDS: Use the percentages range as follows: 0% Never 1 - 33% Occasional 34 - 66% Frequent 67 - 100% Continuous Requires full range of body motion including: 1. Standing/Walking: Frequently . Worker will be spending considerable time up and about in the facility doing various tasks per job description. 2. Bending/Stooping: Frequently . Worker will be bending or stooping to work with supplies, preparation of documents, filing, working with clinical records, etc. 3. Lifting/Handling: Occasionally . Worker will be lifting/handling supplies to do inventory, restock, ordering, as well as filing and auditing of clinical records, etc. Range of weight: 1-50 pounds. 4. Carrying: Occasionally . Worker will be carrying clinical records, manuals and supplies, etc. Range of weight: 1-50 pounds. 5. Pushing/Pulling: Occasionally . Worker will be pushing/pulling on various supplies storing, moving and taking inventory of supplies as well as with clinical records filing, auditing, preparing for each month, etc. Range of weight: 1-50 pounds. 6. Balancing: Frequently . Worker will be balancing supplies to be stored, moved from storage to using area, etc. When moving records from active to inactive status or during auditing periods, worker will be balancing legal documents that are not secure. 7. Pivoting/Turning: Frequently . Worker will be pivoting and turning to stock supplies, handle records, etc. 8. Crouching/Stooping: Frequently . Worker will be crouching/stooping to file records, working with supplies to restock inventory of supplies, etc. 9. Kneeling: Occasionally . Worker will be kneeling to file records, stock and inventory supplies, etc. 10. Reaching Filing administrative folders, records; nursing file folders. Greater than shoulder height: Occasionally . Equal to shoulder height: Occasionally . Less than shoulder height: Occasionally . 11. Manual Dexterity: Continuously . Worker will be using fine and gross motor dexterity skills in all of job requirements. 12. Speaking/Hearing/Seeing: Continuously . Worker must be able to communicate with co-workers, residents, families, public, etc. Face to face as well as in telephone communication. JOB LOCATION: Must work throughout all nursing areas of the facility. May require working irregular hours and may be exposed to communicable diseases and/or body fluids, medical preparations, toxic substances and occasionally ionizing radiation.

Job Description Under general supervision of the Practice Manager, the Patient Service Specialist will function as a member of the clerical team and complete assigned daily tasks to ensure smooth day-to-day operations. The patient service specialist must maintain a professional, positive manner when talking with patients in-person, over the phone or via email. POSITION QUALIFICATIONS: Equal Opportunity Employer Minorities/Women/Veterans/Disabled High school diploma or GED required. One to three years previous admissions or medical office experience using EMR software preferred. Bilingual (Spanish/English) preferred. POSITION DUTIES AND RESPONSIBILITIES: Work closely with Providers to assist in delivering world class care to patients. Provide a high level of customer service to all new and existing patients and their families. Answer and route calls in a professional manner or take detailed messages and ensure a timely follow up. Ensure all patient information is up to date and registered in EMR systems including demographics. Conduct eligibility checks to ensure insurance and patient information are reflected accurately within EMR systems. Performs outreach to patient groups for patient care and quality measurement/guidelines. Assist with patient scheduling for a variety of procedures along with follow-up appointments. Ensure an accurate collection of payments from each patient including any previous balances or co-pays. Maintain confidentiality of all patient information in accordance with HIPAA/Confidentiality rules and PHI regulations Consistently supports and maintains the Mission, Core Values and expected customer service behaviors of the clinic/hospital by following all policies and the Code of Conduct. Performs other duties as assigned

Information Listing ID: Assignment: Job Type: Determined by Experience: Pay Range: Employment Type: Job Descriptions: View Application Deadline: Conditions of Employment * Are you eligible to work in the United States? * I affirm that all information provided in this application is true and accurate to the best of my knowledge and understand that any deliberate falsifications, misrepresentations, or omissions of fact may be grounds for rejection of my application or dismissal from subsequent employment. Skills Questionnaire * On a scale of 1 - 10 rate your experience in office software such as Email, Excel, Word, etc. * On a scale of 1 - 10 rate your written and oral communication skills. * On a scale of 1 - 10 rate your analytical skills and attention to detail. * On a scale of 1 - 10 rate your interpersonal skills. * On a scale of 1 - 10 rate your ability to multitask. General Questions * For purposes of this affidavit: Adjudication and conviction refer to a conviction, plea of guilty or no contest (nolo contendre), probation, suspension, or deferred adjudication. Charge refers to a formal criminal charge as documented by a primary charging instrument (a complaint, information, or indictment) under the Texas Code of Criminal Procedure. Inappropriate relationship refers to the crime of improper relationship between educator and student in Texas Penal Code section 21.12, and any other inappropriate relationship as determined by the State Board for Educator Certification * I have never been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor * I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be false. * The following are all of the relevant facts pertaining to the charge, adjudication, or conviction that was determined to be false: * I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be true. * The following are all of the relevant facts pertaining to the charge, adjudication, or conviction that was true. * Have you ever been dismissed from employment with a school system? If yes, explain * Describe previous job duties related to the position for which you are applying. * Have you ever been asked to resign? If yes, please explain. * Have you ever received an unsatisfactory performance evaluation from an employer? If yes, explain * Have you ever been placed on disciplinary probation or been suspended from any position? If yes, explain. * Are you aware of any reasons you would not be able to perform the duties of the position for which you are applying? If yes, explain. * List any skills, experience, or information that you might have related to this career/occupation you wish to bring to the employer's attention: * Do you currently hold an Educational Aide Certification with SBEC? * Do you have two years of study at an institute of higher education (completion of 48 semester hours or equivalent of trimester hours)? If yes, name of Institution and total hours * Do you hold an Associate's or higher degree? If yes, list name of institution and degree awarded: * Have you been determined to have "Highly Qualified" status by passing a local assessment? If yes, give name and date of assessment: * Are you related to any member of the Vidor ISD Board of Trustees? If yes, please give name and relationship * Are you related to anyone who is currently employed by Vidor ISD? If yes, please give name and relationship * Give name, address, telephone number of 3 non-related references: Benefits Health Insurance Benefits, Life Insurance Benefits, Teacher Retire System Attachments Resume Cover Letter References Reference Questionnaire: 3 of 3 external references required. Back

We are seeking a reliable and safety-focused individual to assist Radiographers with Nondestructive Testing (NDT) operations. Responsibilities include setting up and using NDT equipment, supporting inspections, recording results, and performing general job-related tasks. The ideal candidate is a team player, comfortable working at heights, and committed to maintaining a safe work environment. Full time hours Competitive benefits Immediate enrollment in training (Paid) Required Qualifications: Minimum age - 18 years old Valid Driver's License Pass hair follicle drug screen Pass DISA background check Transportation Worker Identification Card Comfortability with heights Ability to work in team environment Demonstrate a commitment to safety Responsibilities: Set up and utilize Nondestructive Test equipment Assist Radiographers in the calibration of NDT equipment Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection Record results of inspections Assist performing NDT procedures, carrying equipment and other operations Perform other job related tasks as assigned by management About HMT: HMT is the global leader in aboveground storage tank solutions. HMT brings a distinct level of innovation and service to the tank industry through a unique approach of partnering with customers to optimize tank operations. Knowing that every customer's need is different, we use our decades of experience to customize solutions that help tank operations become more efficient, more productive and more profitable. HMT is an Equal Employment Opportunity Employer. We will not tolerate discrimination because of race, color, religion, sex, age, national origin, military or veteran status, mental or physical disability, genetic information, gender, gender identity or expression, sexual expression, or any other unlawful reason. All qualified applicants are encouraged to submit applications for employment. Employment with HMT is At-Will.

Clerk Counselor JobID: 1344 Paraprofessional/Clerk Counselor Additional Information: Show/Hide Beaumont independent school district JOB TITLE: Clerk Counselor CLASSIFICATION: Nonexempt REPORTS TO: Counselor PAY GRADE: PSS 2 Choose # of days worked LOCATION: Assigned Campus DATE REVISED: 12/4/2015 PRIMARY PURPOSE: Facilitate the efficient operation of the counselor's office and provide clerical services to the counselor assigned. QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient knowledge in typing, word processing, and file maintenance * Effective interpersonal skills * Basic math skills Experience: * One to three years of secretarial/computer experience in public education environment preferred MAJOR RESPONSIBILITIES AND DUTIES: * Organize and manage the routine work activities in the counseling office. * Perform varied typing tasks in the preparation of correspondence, forms, reports, etc. for the counselor. * Assist in compiling information for preparing various reports for the counseling office. * Exercise good telephone etiquette, take reliable messages, and route to appropriate staff. Maintain long distance telephone log. * Receive, sort, and distribute mail and other documents as appropriate. * Maintain a filing system for the office. * Maintain a schedule of appointments and make travel arrangements as needed. * Ensure confidentiality when required. * Perform routine bookkeeping tasks including simple arithmetic calculations. * Keep informed of and comply with all state and district policies and regulations concerning primary job functions. * Project a good model for students in dress, demeanor, and speech. * Demonstrate a positive attitude toward life and students. * Display punctuality, congeniality, dependability and efficiency. * Exhibit exemplary ethical and moral behavior. * Cooperate fully with colleagues in shared responsibilities. * Show tolerance for peer differences and promote harmony. * Share experiences, ideas, and knowledge with peers. * Seek advice and counsel when needed. EQUIPMENT USED: * Personal Computer, typewriter, printer, copier, fax machine, and calculator WORKING CONDITIONS: Mental Demands * Maintain emotional control under stress * Work with frequent interruptions Physical Demands * Repetitive hand motions * Prolonged use of computer Environmental Demands * Normal office environment The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice. Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date:

Job Description CarGuys Inc. -America's #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO's Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, Office Manager, BDC, Representatives, Accounting Clerk, This dealership may offer: An above average salary based on industry standards A full benefits package Paid Vacation and Paid Time Off Employee Discounts Growth and advancement opportunities Long term Job Security Responsibilities may include: Customer payment and credit transactions Accounts Payable/Receivable Basic accounting skills Perform basic administrative and other duties as assigned. A team player who is focused on providing exemplary customer service Excellent communication skills; both written and verbal Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy's Inc, America's and Canada's #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

Gulfside Dental is searching for a Front Office Assistant to join our dedicated team at our Beaumont location. We take pride in providing exceptional dental care in a warm and stress-free environment, ensuring optimal comfort and positive patient experiences. The best individual for this role has strong communication skills and a team-oriented mindset. If this sounds like the place for you, submit your application today! Compensation $12 - $15 an hour based on experience Benefits & Perks Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Qualifications Prior medical/dental reception and customer service experience is preferred Knowledge of medical/dental terminology and procedures Familiarity with Dentrix software Bilingual in Spanish is a plus High school diploma or GED Strong proficiency in data entry and general computer use is essential Excellent verbal and written communication skills Strong interpersonal skills and a patient-focused attitude are critical for providing a welcoming experience The ability to multitask, stay organized, and prioritize tasks in a fast-paced environment is a must The capacity to handle and solve problems calmly and efficiently is a must INDHRFO01

Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines Experience: 2 years data entry experience preferred Major Responsibilities and Duties: Records and Reports * Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. * Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools. * Assist parents, students, and faculty with questions regarding student attendance. * Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. * Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures. Other * Assist in campus office as needed. * Maintain confidentiality. * Follow district safety protocols and emergency procedures. Experience preferred * Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX may be referred to the district's Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, (Daniel Andrews, Director of Planning and Operations, PO Box 369 Anahuac, TX 77514, ************************* ************.

Substitute/Substitute Clerical Date Available: Immediately Additional Information: Show/Hide Clerical substitutes must pass a criminal history background check and possess a high school diploma or equivalent. All substitutes must attend a substitute orientation.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Clerk Receiptionist JobID: 1497 Paraprofessional/Clerk Receptionist Additional Information: Show/Hide Beaumont independent school district Job Description JOB TITLE: Clerk Receptionist CLASSIFICATION: Nonexempt REPORTS TO: Principal PAY GRADE: PSS 2 / 183 Days LOCATION: Assigned Campus DATE REVISED: 4/10/2025 PRIMARY PURPOSE: The Clerk Receptionist position represents the first point of contact for staff, visitors and patrons who call or visit a school campus. As such, the individual in this position must be prepared to handle a wide range of inquiries and requests and have the ability to effectively communicate information over the phone, in writing and face to face. This position is a blend of customer service and clerical work. This position supports the administration and staff and facilitates communication throughout the school. QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Ability to operate a multi-line phone system * Ability to treat district employees and/or patrons in a patient and tactful manner * Ability to communicate well with people by phone, face to face and in writing * Proficient skills in keyboarding skills and computer usage * Effective organization, communication, and interpersonal skills * Ability to follow verbal and written instructions * Ability to speak Spanish desired, but not required * Ability to work independently and as part of a team * Ability to multitask Experience: * One year experience in public education environment preferred MAJOR RESPONSIBILITIES AND DUTIES: Reception and Phones: * Receive and direct all incoming calls, transfer to appropriate staff and/or take reliable messages. * Assist public, staff, and students as needed. * Answer general questions from the community * Maintain visitor logs and issue visitor passes. * Sort, distribute and deliver mail, messages, and fax documents. * Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc. * Make and log all long distance calls. * Report all telephone repairs as needed. * Maintain records of teacher attendance, run weekly/monthly reports, and close files each month. * Greet all visitors and direct to appropriate areas. * Gather homework assignments. * Sign for all merchandise from U.P.S. and mail carrier. * Ensure time cards have appropriate signatures and send to business office. * Maintain paperwork pertaining to substitutes. * Responsible for selling locks to students. * Maintain sign-in sheet for teachers/substitutes. * Learn to program phone. * Maintain scheduling of Master Teaching Room. * Receive and distribute U.S. Mail and Central Office Mail. * Cooperate fully with colleagues in shared responsibilities. * Provide clerical assistance as needed. Other * Maintain confidentiality. * Be a positive role model for students in dress, demeanor, and speech. * Demonstrate a positive attitude toward life and students. * Display punctuality, congeniality, dependability, and efficiency. * Display exemplary ethical and moral behavior. * Show tolerance for peer differences and promote harmony. * Share experiences, ideas, and knowledge with peers. * Seek advice and counsel when needed. * Perform duties in a professional, ethical, and responsible manner. * Perform other duties as assigned. EQUIPMENT USED: * Multi-line phone system, Personal computer, typewriter, printer, copier, fax machine, and calculator WORKING CONDITIONS: Mental Demands * Ability to treat employees or patrons in a patient and tactful manner * Maintain emotional control under stress * Ability to work with frequent interruptions Physical Demands * Must be able to remain in a stationary position 90% of the time * Must be able to frequently communicate with students, staff and patrons and be able to exchange accurate information in these situations. * Needs to occasionally move about inside the office to access file cabinets, office machinery, etc. * Moderate lifting, carrying, pushing and/or pulling * Constantly operates a computer and other office productivity machinery, such as copier, fax machine, calculator, etc. * Significant fine finger dexterity * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Environmental Demands * Normal office environment The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date: The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.

Job description We are seeking a highly organized and personable Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. Duties Greet and welcome clients and visitors in a friendly and professional manner. Answer phone calls promptly, utilizing excellent phone etiquette to assist with inquiries or direct calls as necessary. Manage appointment scheduling and maintain an organized calendar for the office. Perform data entry tasks, ensuring accurate filing and record-keeping using Google Suite and other software tools. Assist with administrative tasks such as typing documents, managing correspondence, and maintaining office supplies. Collaborate with team members to ensure smooth daily operations at the front desk. Handle confidential information with discretion and maintain a professional demeanor at all times. Qualifications Previous experience as a medical receptionist or in a similar front desk role is preferred but not required. Proficiency in phone systems and computer literacy is essential; familiarity with Google Suite is a plus. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both verbal and written, with an emphasis on phone etiquette. A proactive attitude with the ability to work independently as well as part of a team. Experience as a personal assistant or in administrative support roles is advantageous. If you are passionate about providing excellent customer service and possess the necessary skills to thrive in this role, we encourage you to apply for the Front Desk Receptionist position. Powered by ExactHire:181509

Bridge City Family Dentistry is looking for a Front Office Assistant to join our team and be the welcoming face of our office. We take pride in offering our patients a wide range of services in a fun, stress-free environment. The ideal candidate has strong organizational skills and a patient-focused attitude. If this sounds like you and you meet our qualifications below, apply today! Schedule Full-time Monday through Thursday Some Fridays Benefits Bonus potential opportunities Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Qualifications 1+ years of prior dental/medical front office experience is required Knowledge of Eaglesoft software is preferred INDHRFO02

Maintenance/Custodial/Multi-Craft Assistant Date Available: Immediate opening Attachment(s): Multi- Craft Assistant