Office assistant jobs in Rockland, MA - 1,307 jobs

Reeves Lavallee, P.C. is a fast-paced, high-performing Massachusetts family law and civil litigation firm seeking a highly organized, detail-driven Administrative Assistant. This position supports attorneys and staff by executing a structured daily task list, maintaining accuracy in all documentation, and ensuring exceptional service to clients. Only candidates who thrive in a structured workflow, follow directions the first time, and can manage high-volume administrative work with precision should apply. The ideal candidate is comfortable with technology, fast at learning new systems, proactive in identifying what needs to be done, and able to maintain strict confidentiality at all times. Candidates who struggle with multitasking, punctuality, or accountability will not be successful in this role. Compensation: $18 - $20 hourly Responsibilities: Front Desk and Client Support Perform full daily FOH task list, including reception coverage, message handling, and coordination with attorneys and paralegals. Greet clients professionally, maintain a calm and organized presence, and ensure all visitors follow check-in procedures. Answer phones promptly, route calls accurately, and record complete messages with proper internal documentation. Maintain waiting area professionalism and uphold the firm's standards of client experience. Administrative Workflow Execution Complete all assigned daily tasks at scheduled times without reminders. Manage incoming and outgoing mail, scanning, labeling, organizing physical and digital files, and ensuring accurate distribution. Maintain digital organization within MyCase and Google Drive, including file naming, uploading, and task management. Support attorneys by preparing packets, printing documents, and completing clerical tasks as assigned. Monitor attorney calendars, client appointments, and next steps to ensure smooth daily operations. Office Operations Ensure office supplies, FOH materials, and printing needs are maintained and replenished. Assist with document preparation, copying, scanning, mailing, and data entry. Support management with administrative projects requiring accuracy and timely completion. Uphold confidentiality and follow all firm procedures with zero exceptions. Qualifications: Required Minimum 1 year of experience in a professional office environment. Proven ability to follow detailed instructions and execute structured workflows. Strong attention to detail, accuracy, and time management. Excellent written and verbal communication skills. High proficiency with computers, cloud systems, and learning new software quickly. Professional demeanor, reliability, and punctuality. Ability to multitask in a fast-paced environment without sacrificing accuracy. Commitment to accountability, including taking ownership of mistakes and correcting them. Preferred Experience in a law firm, medical office, financial office, or other regulated environment. Familiarity with MyCase, GSuite, or similar case management platforms. Strong customer service background. Not a Good Fit For Anyone who struggles with deadlines, multitasking, or consistent attendance. Individuals who require repeated reminders to complete tasks. Anyone unable to uphold strict confidentiality standards. About Company Reeves Lavallee, P.C. is a Worcester-based family law and civil litigation firm known for high standards, professional excellence, and complete dedication to client care. Our firm operates on a set of non-negotiable core values: Integrity, Nurturing, Honesty, Accountability, and Focused Work. These values guide our culture and define how we serve clients every day. We guarantee clients consistent communication, timely updates, and reliable support throughout their legal matter. Members of our team must uphold these same values and contribute to a professional environment where excellence, respect, and responsibility are expected from everyone. #WHLAW2 Compensation details: 18-20 Hourly Wage PI72ba5131853a-37***********9

A world-renowned hospital is seeking a bright, motivated, and compassionate recent college graduate to join its healthcare administration team as an Administrative Coordinator. This role is ideal for individuals with a strong interest in healthcare who are eager to build a long-term career supporting medical professionals and patients in a fast-paced environment. The Administrative Coordinator plays a critical role in ensuring a seamless patient experience by providing scheduling support to medical providers and delivering exceptional customer service to patients. Key Responsibilities Provide administrative and scheduling support to medical professionals Coordinate patient appointments, including initial scheduling and follow-up visits Serve as a primary point of contact for patients, delivering professional and compassionate customer service Verify insurance coverage and assist with basic authorization and eligibility processes Respond to patient inquiries via phone, email, and in person Maintain accurate patient records and documentation in accordance with hospital policies Collaborate with clinical teams to ensure efficient patient flow and scheduling accuracy Assist with general administrative tasks to support daily operations Qualifications Bachelor's degree required; degrees in Psychology, Health Sciences, Healthcare Administration, or related fields preferred Prior customer service experience required (healthcare, retail, hospitality, or service-based environments welcomed) Strong communication and interpersonal skills High attention to detail and organizational ability Comfort working in a fast-paced, patient-facing environment Ability to handle sensitive information with professionalism and discretion Genuine interest in healthcare and patient support Ideal Candidate Profile Compassionate, empathetic, and patient-focused Professional, reliable, and eager to learn Calm and solutions-oriented when handling patient needs Team-oriented with a positive attitude Motivated to grow within a respected healthcare organization *Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client. Benefits are provided.* **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**

We are partnering with an established and highly respected firm to identify a dedicated Administrative Assistant to provide essential support to their professional team. This position is ideal for an entry-to-mid-level administrative professional who excels at being the operational heartbeat of a high-energy office and thrives in a fast-paced environment. The successful candidate will be an organized problem-solver who manages a variety of reception and office duties with total integrity and a positive, professional demeanor. Company & Position Highlights: Dynamic Work Environment: Join a vibrant office setting that empowers staff with varied responsibilities and autonomy. Key Operational Role: A high-visibility position centered on maintaining the daily functionality and success of the firm. Professional Growth: An excellent opportunity to refine administrative skills within a professional office environment. Competitive Compensation: $50,000-$55,000 per year. Key Responsibilities for the Administrative Assistant: Serve as the primary point of contact by managing a busy reception area and greeting guests. Manage incoming communications, including answering multi-line telephones and directing inquiries to the appropriate staff. Coordinate office logistics by sorting and prioritizing daily mail and managing document profiling systems. Provide administrative support by preparing and proofreading basic correspondence, memos, and office documents. Assist with scheduling meetings, maintaining office calendars, and coordinating appointments for the team. Oversee office functionality by managing inventory, ordering supplies, and maintaining vendor partnerships. Utilize standard office equipment, including computers, photocopiers, and filing systems, to ensure efficient workflows. Assist with data entry and the maintenance of accurate internal records and databases. Ensure the confidentiality of sensitive information and office operations at all times. Qualifications for the Administrative Assistant: Experience: 1-3 years of professional experience in an office administration or reception role. Skill Set: Strong organizational aptitude with the capacity to balance multiple tasks and deadlines. Technical Proficiency: Computer literacy with high proficiency in Microsoft Office applications. Communication: Exceptional verbal and written communication skills and a professional phone presence. Character: A track record of reliability, attention to detail, and absolute confidentiality. Education: High school diploma or GED required; an Associate degree or administrative certification is a plus. Submit your resume today for immediate, confidential consideration! Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request. Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, and Weekly Pay. City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Job Title: Staff Assistant Pay Rate: $25/hr (W2) Duration: 3 Months Mode of Work: 100% Onsite Work Schedule: 1st shift - 35 hours/week We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities. Key Responsibilities: Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries. Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership. Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents. Organize and maintain electronic and paper files for easy accessibility. Assist with travel arrangements, including booking and expense reporting. Order and monitor office supplies and equipment. Support planning and execution of office events, meetings, and workshops. Perform data entry, maintain databases, and prepare basic spreadsheets or presentations. Assist with onboarding new staff, including preparing materials and coordinating orientation schedules. Handle sensitive information with confidentiality and professionalism. Perform other related duties as assigned. Required Qualifications: High school diploma or equivalent; 3+ years of related experience (education beyond high school may count toward experience). Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Professional demeanor and strong interpersonal skills. Ability to work independently and as part of a team. Commitment to confidentiality and discretion. Ability to successfully pass a background check. Working Conditions: May be required to sit and/or stand for long periods. Occasional overtime may be required.

Duration: 3 months to start Schedule: 27.5 hours per week (Part-time) Monday: 8am - 1:30pm Tuesday: 8am - 1:30pm Wednesday: 8am - 1:30pm Thursday: 8am - 1:30pm Friday: 8am - 1:30pm Pay: $20- $28/hr W2 Job Description: Handles all administrative and secretarial functions including a multitude of office procedures in a manner that supports the efficient and smooth operation of the clinic. Qualifications: Minimum of FIVE years healthcare office experience REQUIRED (preferably in a mental health setting). Proficient in MS Office, Word, Excel and Access required, along with prior experience with EPIC. Ability to work independently in a fast-paced environment Must have good problem-solving skills and the ability to gather and interpret data to resolve problems. Fluency in Portuguese, Spanish, or Haitian Creole is strongly preferred. #LI-Onsite

Administrative Assistant Immediate Supervisor: Director of Professional Development/Member Services Classification: Part Time, Non-exempt The Administrative Assistant plays a vital role in supporting the day-to-day operations of MassNAHRO and ensuring a positive, high-quality experience for its members. Working in a small, collaborative office environment, this position provides comprehensive administrative and program support, serves as a key point of contact for member inquiries, and assists with the delivery of services and events. The ideal candidate is highly organized, communicates effectively, and brings a strong customer-service mindset to support MassNAHRO's mission and membership. Essential tasks of position: General Administrative Functions Answer phones, open mail, and maintain organized filing systems Maintain office equipment and manage inventory of supplies and publications Process payments, generate invoices, and collect receivables Provide general office support and assist staff as needed Support special projects and perform other duties and responsibilities as assigned by the Executive Director Member Services Maintain accurate and up-to-date member records in the association database (YourMembership), including designing queries, and running reports Support efficient membership renewal and invoicing processes and respond to member inquiries regarding account status Design, distribute, and evaluate member surveys Respond to members and other stakeholder inquiries and provide technical assistance where appropriate Manage the MassNAHRO website, including contact forms, and event pages Manage social media accounts (Facebook, X, LinkedIn) including regular postings of relevant content Draft newsletter articles as needed Promote and market new member services Conferences & Trainings Produce and distribute conference and training materials, including name tags, conference packets, registration lists, signage, etc. Solicit exhibitors, advertisers, and sponsors Create marketing and promotional emails for trainings, conferences, and events Design and develop content and visuals for conference and event materials Provide on-site support at conferences and trainings as needed Liaison to Committees Manage MassNAHRO Scholarship Program, including annual fundraising events. Serve as primary staff liaison to the Scholarship Committee and Leased Housing Committee by working with committee chairs to develop agendas, assembling information, ensuring follow-up, coordinating meeting logistics, etc. Assist with other on-going board committees and working groups as directed Minimum Qualifications: Minimum two (2) years of professional office experience, preferably in customer service, member relations, or housing authority environment Exceptional interpersonal and communication skills Proficiency in Microsoft Office (Word, Excel), online email platforms (Gmail, Outlook, Constant Contact) Ability to work independently and collaboratively in a team environment Ability to prioritize among competing goals to execute on deadlines Strong organizational skills with the ability to manage multiple priorities and deadlines Valid driver's license and reliable access to a vehicle for occasional travel Ability to lift 40 pounds Ability to travel to meetings, conferences and events including some occasional overnight stays and/or additional hours Preferred Qualifications: Associate or bachelor's degree preferably in business, communications, or related field Knowledge of the housing industry Proficiency in association management software and desktop publishing software Knowledge and proficient use of social media (Facebook, X, LinkedIn) Wages, Hours, & Benefits: Hourly Rate: $30 - $35 per hour Schedule: 21 to 25 hours per week Benefits: flexible schedule, retirement plan and professional development opportunities If you are passionate about delivering exceptional member experiences and enjoy working in a collaborative, mission-driven organization, we encourage you to apply. Join our dynamic team and contribute to the success of our organization!

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

Our client is seeking a talented Part-Time Receptionist/ Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. This is a great opportunity for a professional looking to grow and build their skills who wants to work in a dynamic, collaborative environment. This role is 4-5 days onsite in Boston. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Supporting the Administrative Team and providing back up support to manage calendars for conference rooms; set up conference calls and GoToMeetings • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree, relevant experience working in an administrative support role, outward facing role, or experience working in hospitality/food and beverage/retail preferred. • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Bi-Lingual, English Spanish - Conversational level Minimum Entrance Qualifications At least two (2) years of full-time, or equivalent part-time, administrative experience. Appropriate educational substitutions may be made. Demonstrated communication, interpersonal, organization and follow-up skills. Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision Experience in public administration, housing, program management or real estate preferred. Proficiency with computer-based office software, such as MS Office (Word and Excel), Salesforce, Google Suite and working knowledge of desktop, mobile, and web-based platforms preferred. Ability to exercise good judgment and focus on detail as required by the job.

Administrative Assistant / Receptionist 📍 Lynnfield, MA (On-site) 🕒 Mon-Fri | 8:00 AM-5:00 PM 💰 $55,000-$60,000 + Benefits 📄 Full-Time We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients. What You'll Do Greet clients and manage front desk operations Answer phones, schedule appointments, and assist with documents Prepare correspondence and maintain files Support CPAs and tax staff during busy season What They're Looking For 3+ years of admin or receptionist experience Prior accounting firm experience a plus Strong communication and client-service skills Proficiency in Microsoft Word & Outlook Organized, detail-oriented, and professional

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization. Responsibilities Include: Support the Project Management team in preparing, finalizing and submitting all written correspondence Navigate town websites to submit construction permits withing the New England Area Collaborate with Project Management and accounting teams to accurately complete proposal requests Maintaining and updating shared database and templates Assist with front desk support and other miscellaneous tasks to support internal departments. Must Haves: Exceptional written communication skills Strong attention to detail Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer

JobID: 210627027 JobSchedule: Full time JobShift: Base Pay/Salary: Boston,MA $213,750.00-$300,000.00 The AI in Operations program consists of Domain Product teams owning expansion of common capabilities and of the Strategy and Transformation Office, driving the Scaling and Reimagination teams, executive reporting and strategic direction into new Domains and Capabilities. Working closely with AI teams across the firm, the program ensures efficient, thoughtful, innovative use of AI solutions across the Operations space.The newly formed Transformation Office functions as a strategic accelerator driving strategy and execution of AI initiatives, with a focus of leading and accelerating the implementation of the AI in Operations program and providing standardization and transparency into Operations AI use cases across the firm. Given the importance and scale of this transformation, as part of this role you will have the unique opportunity to work closely with our most senior leaders across the business. As a Portfolio Manager within The AI in Operations Transformation Office, you will own the end to end process around the AI use cases to ensure appropriate scaling and collaboration of AI capabilities and prioritization of highest value opportunities across the Operations space. Your experience in program management and understanding of the AI space will enable you to manage this complex, firmwide process. Adept navigation through ambiguity, adaptation to change, and leveraging of advanced analytical reasoning and influencing skills are essential for driving mutually beneficial outcomes. Your exceptional communication abilities will foster productive relationships with stakeholders, cross-functional teams, and clients. Through your technical fluency and thought leadership, you will play a pivotal role in achieving business goals, shaping the firm's technology landscape, and moving work forward that has firmwide impact. Job responsibilities: * Own the AI in Operations portfolio management process end to end including the intake process, prioritization and workflow process, and metrics and reporting * Advance and mature the portfolio management process including driving the future direction, strategy, design, governance, and deliverables for the process * Manage reporting and communicate portfolio performance and accomplishments to senior-level stakeholders * Manage AI in Operations portfolio operating model - responsible for documentation, implementation, change management and ongoing strategy and planning * Track key performance indicators (KPIs) and objectives, key results (OKRs) and own all tracking and reporting on program performance and outcomes * Proactively manage team to ensure the success of programs including clearing of team roadblocks and supporting key escalations & challenges * Collaborate with cross-functional teams, including AI in Operations program teams, AI teams across the firm, and Operations teams across the firm. Communicate enhancements, risks, and issues to stakeholders and executive leadership. Build and maintain strong relationships with internal and external stakeholders * Advise and influence senior leaders and business executives on key business decisions, prioritized AI capabilities, and major change initiatives * Develop deep, trust-based advisor relationships with key client stakeholders in management and the Lines of Business (LoBs) to drive delivery and achieve organizational alignment and buy-in * Build, lead, and mentor a high-performing team of program managers; ensure the team has the necessary resources, skills, and support to achieve their goals; promote the sharing of best practices and lessons learned across the team Required qualifications, capabilities and skills: * 8 years of industry experience working on program management & change management related activities within a large-scale organization with a focus on large-scale transformation initiatives; BA required * High proficiency with Microsoft PowerPoint for executive level documents and Excel based model for program analytics * Highly effective organizational and project management skills, strong attention-to-detail, independent, self-motivated with ability to manage multiple priorities in fast-paced environment * Strong interpersonal skills, ability to build relationships and effectively partner with all levels of management across a diverse set of functions, locations and business * Excellent oral and written executive-level communication and presentation skills * Strategic thinking and problem-solving abilities, with proven ability to apply a range of analytical tools to develop solutions; working with ambiguity and laser focused on delivering results * Strong leadership and team-building skills Preferred qualifications, capabilities, and skills: * Strategy or consulting experience is a plus * A Master's degree in Business Administration (MBA) can be advantageous * Experience in Microsoft SharePoint and data visualization tools such as Alteryx or Tableau is a plus * Strong understanding of AI/ML algorithms, frameworks, and applications and prior experience in AI/ML technology delivery is a plus

Job Description At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. This member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the other Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plan for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. Assist in facilitating in-office food and beverage programs. Assist in monitoring office utilization. Assist with interoffice moves. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up. What we are looking for 1-3+ years of office, facilities, or related experience. Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts. Ability to lift >20lbs You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Nice to have: Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025. Please see the independent bias audit report covering our use of Covey here Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations:$26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo's interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. 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Job DescriptionSalary: $18-$20 Hourly Job Title: Shipping Clerk Company: Pyramid Transport & Cold Storage Compensation: $18.00 - $20.00 per hour, based on experience. Job Summary Pyramid Transport & Cold Storage is seeking a detail-oriented and reliable Shipping Clerk to join our team in Cranston, RI. This individual will be essential in the efficient and accurate processing of all outgoing shipments within our high-volume cold storage warehouse. This role ensures products are correctly staged, documented, and handled in compliance with cold chain protocols and regulatory requirements, maintaining the integrity of temperature-sensitive goods. Key Responsibilities Process and verify all shipping documentation, including Bills of Lading (BOLs), packing lists, and commercial invoices. Coordinate with carriers and drivers for timely pickup and delivery schedules. Utilize Warehouse Management System (WMS) software for tracking inventory, and generating accurate shipping labels. Communicate effectively with the warehouse operations team, drivers, and customer service regarding scheduling and discrepancies. Maintain organized files of shipping records and ensure compliance with food safety and cold chain protocols. Qualifications & Skills Required High School Diploma or equivalent. Minimum 2 years of experience in a shipping, receiving, or logistics coordination role, preferably in a cold storage or high-volume warehouse setting. Proficiency with modern Warehouse Management Systems (WMS) and Google Workspace or Microsoft Office equivalent (e.g., Sheets/Excel, Docs/Word). Strong attention to detail and excellent organizational skills. Work Environment & Physical Demands This role requires some exposure to cold and freezer environments (temperatures ranging from 35F to -10F). Appropriate cold-weather gear will be provided. Ability to sit or stand for extended periods while performing administrative tasks. Ability to occasionally lift and move packages up to 20 lbs. Will work primarily in an office setting adjacent to a bustling warehouse dock and freezer environment. Compensation & Benefits The position offers a competitive starting wage of $18.00 to $20.00 per hour, commensurate with experience. Pyramid Transport & Cold Storage offers a comprehensive benefits package including: Health, Dental, and Vision coverage Paid Time Off 401(k) retirement plan EEO Statement Pyramid Transport & Cold Storage is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Communication Technology Services (CTS)

Job DescriptionSalary: 26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

The Office Services Clerk will be responsible for providing local onsite services in the areas of mail, photocopy, fax, facilities maintenance, office supply inventory, stocking and ordering, off-site deliveries, court filings, conference room set-ups, and assistance to hospitality, IT, records, and reception areas as needed. This position will report to the Manager of Support Services. A career at Nixon Peabody is the opportunity to do work that matters. Its the chance to use your knowledge to shape whats ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking. Weve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If youre someone whos looking toward the future, wed love to hear from you. Location: Boston, MA All duties must be performed accurately and in a timely manner with attention to detail and a high level of customer service Incidental travel to meetings and educational seminars may be required. Maintains a regular and dependable attendance schedule within the firms Paid Time Off (PTO) policy. Mail Sort, scan and distribute incoming mail to office personnel; use the postage meter to prepare outgoing regular, certified, and registered mail to meet U.S. Postal deadlines; travel to U.S. Post Office as necessary; distribute and pick up interoffice mail according to a preset schedule; prepare interoffice pouches and track delivery when required. Respond to routine inquiries regarding mail procedures, postal rates and service levels. Deliver packages received by overnight services or hand delivered by local messengers. Monitor appropriate level of postage in the meter to meet usage requirements of the office; arrange for additional postage and call for repairs when required. Arrange for courier service, overnight services and hand-delivered local messenger services. · Maintain a neat and orderly mail and supply area; monitor inventory and arrange for reorder of low stocked items. Photocopy Monitor copy machines; perform standard maintenance that includes replacing toner cartridges and loading of staples; and arrange for service as required. Monitor and maintain supply inventory for copiers. Pick-up and deliver copy jobs as necessary. Prepare copy, print and scan jobs in accordance with instructions provided. Conduct Quality Control on all requests before returning them to requestors. Fax Send faxes as requested and return originals to sender. Utilizing the desktop faxing module, or fax machine, receive faxes and forward/distribute them via email to their intended recipient(s). Facilities Assist with office moves; stock and prepare office and work stations for new personnel. Communicate with the property management, janitorial, clerical and engineering staff to schedule and facilitate installations and repairs on the premises. Maintain furniture inventory and tracking system. Regularly stock supply areas and printer stations. Monitor inventory of supplies and maintain adequate stock. Upon an employees arrival or departure from the firm, ensure that office or workstation is cleaned and stocked with office supplies and same is added or deleted from building directory as appropriate.

Full-time Description At AXLE Funding, we are car people that understand your business. Founded in 2006 and headquartered in Dallas, Texas, we have a local footprint in all of the markets we serve and help thousands of car dealers purchase inventory easily. Our goal remains to deliver the best services nationally with a local presence to our faithful dealers. The success and growth of our customer, the dealer, will always remain our biggest achievement. We started our journey with a mission to revolutionize the way car dealers finance their inventory. Since then we have expanded our business by keeping a constant focus on providing superior service to our dealers and the challenges they face. Our staff's deep expertise in working with dealers and truly understanding their business delivers tremendous value and differentiates AXLE Funding. Floorplan Specialist will facilitate, reconcile and audit the floorplan inventory of its customers which includes: Customer service, dealer communications, collections, title control and sales promotion. Responsible for: Provide efficient and courteous service to all customers at all times. Always exhibit ‘hands on' and direct approach with customers. Work well independently as well as a team player. Timely communication of issues that may be deemed as detrimental to the success of operations to Management. Develop a thorough understanding of policies, processes and procedures relative to the floorplan industry. Daily reconciliation of floorplan accounts. Strong understanding of title processing and title management Prepare and review status reports for internal management and dealer customers. Maintain accurate dealer and floorplan industry contacts at all times. Performs other duties as necessary. Requirements Education: Experience in the automotive finance industry or consumer/commercial lending industry. Experience: Computer Proficient Skills: Should be highly organized, self motivated and self disciplined. Highly customer service orientated. Requirements: Must be at least 21 years of age Must possess a valid driver's license Must be able to read, write and speak English fluently. Salary Description $18-$21/hour

The Front Desk Cashier/Receptionist at Tasca Automotive Group is the first point of contact for customers, visitors, and clients. This role involves managing front desk operations, including greeting customers, handling financial transactions, answering phone calls, and providing administrative support. The ideal candidate should possess excellent communication skills, maintain a professional demeanor, and have the ability to manage multiple tasks efficiently in a dynamic environment. Welcome customers, visitors, and clients with a friendly and professional demeanor. * Process cash, credit card, and check transactions accurately and manage daily cash handling procedures, including balancing receipts. * Answer and direct incoming phone calls to the appropriate department or individual, and take detailed messages when necessary. * Assist with scheduling appointments, including service visits, meetings, and customer follow-ups. * Maintain a clean, organized, and welcoming front desk and reception area. * Respond to customer inquiries and provide information about the dealership's services and promotions. * Handle incoming and outgoing mail, packages, and deliveries. * Perform various administrative tasks such as filing, data entry, and managing records. * Coordinate with various departments to ensure a seamless and positive customer experience. * Maintain confidentiality of sensitive customer and company information. * Assist with inventory and ordering of office supplies. * High school diploma or equivalent required. * Previous experience in a receptionist, cashier, or similar customer service role is preferred. * Strong customer service skills with a friendly, approachable, and professional demeanor. * Excellent verbal and written communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with dealership management software. * Strong organizational skills with a keen attention to detail. * Ability to multitask and manage time effectively in a fast-paced environment. * Professional appearance and conduct. * Flexibility to work varied hours, including evenings and weekends, as needed. Working Conditions: This role is primarily based in a dealership or office setting. Requires prolonged periods of sitting and occasional light lifting. Must be comfortable engaging with the public and handling financial transactions.