Office assistant jobs in Spring Hill, TN - 216 jobs
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TSP LEAD FRONT DESK ASSOCIATE - 01122026-74258
State of Tennessee 4.4
Office assistant job in Dickson, TN
Job Information
State of Tennessee Job InformationOpening Date/Time1/12/2026 12:00AM Central TimeClosing Date/Time01/25/2026 11:59PM Central TimeSalary (Monthly)$2,581.00Salary (Annually)$30,972.00Job TypeFull-TimeCity, State LocationBurns, TNDepartmentEnvironment and Conservation
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, TENNESSEE STATE PARKS DIVISION, DICKSON COUNTY
For more information, visit the link below:
Qualifications
Education and Experience: Education equivalent to a High School Diploma and one year of customer service experience.
Substitution of Education for Experience: One year of customer service experience may be substituted for the required education on a year-for-year basis
Examination Method: Education and Experience,100%, for Preferred Service positions.
Overview
Summary: Under immediate supervision, responsible for acting as a front desk associate and provides training related to related to for greeting guests, arranging reservations for guests, assisting guests in obtaining accommodations, acting as an information agent and performing routine administrative duties.
Distinguishing Features: This classification is responsible for leading and training Tennessee State Parks employees on front desk activities and customer service including: checking guests in and out of the Lodge, ensuring proper room and miscellaneous postings, making reservations, securing credit, answering questions, answering telephones, supporting night audit, providing maximum levels of guest service and other duties as necessary to promote a positive guest experience.
Responsibilities
Provides customer service to guests by operating a front desk in a Tennessee State Park by performing the following duties: Confirm and manage guest reservations, greets guests, assigns rooms, track room availability and occupancy, managing and routing inbound calls, and other customer service responsibilities as needed.
Responsible for the training and leading of the front desk staff in a Tennessee State Parks hospitality business to provide clerical support and customer service.
Works with the Sales department to maximize revenue.
Responsible for administering the Lodge retail area during shifts, including stocking inventory, managing guest transactions, and visually observing the retail sales area to prevent theft.
Maintains a complete knowledge of Tennessee State Park and Lodge features/services, hours of operations, room rates, special packages and promotions, local area knowledge, daily house count and expected arrivals/departures, and schedules daily group activities.
Utilizes yield management effectively and within TDEC policies.
Identify payment methods, post charges, and collect payments for services and products purchased by guests to ensure all bills are settled before checkout.
Coordinates with housekeeping and maintenance staff to resolve any reported issues to ensure guest satisfaction. Communicate with housekeeping to identify vacated rooms ready for cleaning.
Ensure all accounts are current and comply with standards established by the Tennessee State Park policy and front office supervisor.
Competencies (KSA's)
Competencies:
Approachability
Career Ambition
Composure
Conflict Management
Customer Focus
Humor
Integrity and Trust
Listening
Patience
Problem Solving
Time Management
Understanding Others
Knowledge:
Sales and Marketing
Mathematics
English Language
Customer and Personal Service
Clerical
Skills:
Writing
Time Management
Speaking
Social Perceptiveness
Service Orientation
Reading Comprehension
Mathematics
Complex Problem Solving
Active Listening
Abilities:
Auditory Attention
Deductive Reasoning
Mathematical Reasoning
Memorization
Oral Comprehension
Oral Expression
Speech Clarity
Stamina
Time Sharing
Trunk Strength
Written Comprehension
Written Expression
Tools & Equipment
Telephone
Computer
Calculator
Cash register
Property Management System
$31k yearly 2d ago
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Billing & Data Entry (Part-Time)
Dayton Freight 4.6
Office assistant job in Lebanon, TN
Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. Responsibilities * Learn and retain industry terms as it pertains to billing * Become familiar with National Motor Freight Classification
* Communicate any paperwork issues to the Service Centers
* Performing all necessary audits as assigned
* Enter proper Hazardous Materials bills as assigned
* Assist Service Centers with any questions relevant to billing
* Assist in identifying and communicating all issues relevant to billing
* Review weekly Error Report for feedback and accuracy of corrections
Qualifications
* Exceptional data entry skills
* Can work in a fast paced environment
* Able to work late afternoons and evenings
Benefits
* Stable and growing organization
* Part-time pay beginning at $14.45 per hour
* Professional, positive and people-centered work environment
* Flexible hours
* Fast-paced work environment
This is a 2nd shift position.
$14.5 hourly Auto-Apply 60d+ ago
Clerical
A&H Companies 3.9
Office assistant job in Smyrna, TN
Join our dynamic warehouse team as a Warehouse Clerk, where your energy and attention to detail will drive our operations forward! Your proactive approach and organizational skills will help maintain a well-functioning environment that supports our growth and customer satisfaction. This position offers an exciting opportunity to develop your skills in warehouse management and inventory control while contributing to a fast-paced, team-oriented setting.
Qualifications
Prior warehouse experience is preferred but not required; willingness to learn on the job is essential.
The key requirement is that the applicant is reliable, responsible, and demonstrates sound judgment.
Embark on a rewarding career where your contributions keep our business moving efficiently! We're committed to fostering a positive work environment that values safety, teamwork, and continuous growth.
Apply today and help us deliver excellence every day!
Hours
Monday - Friday, 8AM - 5PM
Pay
$19.00/hr
$19 hourly 10d ago
Guidance Clerk
Maury County Public Schools 4.2
Office assistant job in Columbia, TN
Job Description
Job Overview: Maintain and process files and databases that include student data; parent and staff members notes; interventions; physician or clinician's notes; student assessment information and performance data.
Job Functions:
Schedule student appointments to meet with guidance counselors.
Assists in preparing for special events which may include, but is not limited to: graduations, award ceremonies, assemblies, etc.
Preparation of diplomas, programs, and awards for graduation ceremony.
Prepare students for enrollment or withdrawal by collecting necessary documents and
contacting assigned teachers and staff members.
Assists guests, volunteers, new students, and their families by providing information about the school building and operations and giving school tours or assisting in other areas to provide excellence service to building guests.
Prepares internal communication resources for students and staff which may include, but is not limited to, memos, handouts, pamphlets, etc.
Responsible for sports and athletic fund tracking.
Schedules visits and assists with coordinating opportunities to learn about career and college information.
Assists counselor's office with materials and scheduling of events related to student assessments.
Perform clerical work related to counseling, records, discipline, and other administrative office tasks.
Additional job duties as required by the school principal or guidance counselor (s.) Job duties will vary depending on the school grade levels.
$19k-26k yearly est. 2d ago
Office Specialist - Shelbyville
Cook's Pest Control 4.3
Office assistant job in Shelbyville, TN
Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States!
Job Description
The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions
.
Customer Service
Answer incoming customer calls and route calls to the appropriate department.
Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
Respond to customer account and billing questions or concerns.
Contact customers regarding invalid payments and funding sources.
Accounting
Process customer payments received and complete daily bank deposits.
Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
Process account write offs and termination of customer accounts as needed.
Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
Review payroll and make adjustments as needed.
Maintain petty cash.
Human Resources
Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
Assist new and current employees with general HR/Benefits questions.
Process monthly employee changes including but not limited to pay rate and status changes.
Complete termination process for exiting employees.
Manage Workers' Compensation and Auto Insurance claims.
Office Management
Complete monthly warehouse and office supply order.
Order business cards.
Qualifications
High School Diploma or equivalent
Must have excellent customer service skills.
Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
Must have excellent organizational skills, be able to multitask and determine priorities.
Must have excellent attention to detail; accuracy of work is highly important.
Must have excellent communication skills, both oral and written.
Must be able to work well both independently and as part of a team.
Saturdays and evening work may be required at times.
Additional Information
Along with a great place to work, Cook's employees enjoy:
Competitive Pay!
Health, Dental, Vision, Life, Disability!
401(k) Retirement Plan with Company Match!
Paid Time Off - Vacation/Sick Time + Holidays!
Mentorship & Advancement opportunities!
* Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
$23k-30k yearly est. 1d ago
Clerk II, Pharmacy Support - 2nd Shift
Cardinal Health 4.4
Office assistant job in La Vergne, TN
What Pharmacy Support contributes to Cardinal Health
Shift is 1:30pm-10:00pm, Monday through Friday
Operations is responsible for materials handling and product distribution in a distribution or manufacturing environment. Includes warehousing and fulfillment of materials and products, transportation, inventory management as well as demand, supply and manufacturing planning.
Pharmacy Operations is responsible for performing/controlling a combination of manual or automated tasks necessary for the receipt, storage, and shipment of product. This may include functions of receiving, picking, packing, shipping, staging, transporting, storage, delivery, etc. Also responsible for the efficient flow of products from the point of product receipt from vendors to the shipment of products (via prescribed service parameters) to a variety of internal and external customers.
Job Summary
The Clerk II, Pharmacy Operations assists on Inbound or Outbound activities as requested by the Pharmacy Supervisor meeting quality, safety, productivity and operational standards. This job receives products in the Inbound section. As far as the outbound section, this job ships products.
Responsibilities
Unloads trucks in the Inbound section by using a pallet jack or equivalent devices to put pallets out of the trucks.
Uses Manhattan Warehouse Management System to check in products. If working with specialty products, must follow regulations to store refrigerated products.
Stores products in warehouse locations using order picker or other devices.
Picks products from warehouse locations and loads into outbound trucks.
Qualifications
1-2 years of experience, preferred
Pharmacy technician license in the state of TN
High School diploma, GED or equivalent, or equivalent work experience, preferred
Ability to bend, reach, stoop, lift and stand for entire shift
Ability to lift up to 50 pounds
Comfort working with heights 20-30 ft regularly
What is expected of you and others at this level
Applies acquired job skills and company policies and procedures to complete standard tasks
Works on routine assignments that require basic problem resolution
Refers to policies and past practices for guidance
Receives general direction on standard work; receives detailed instruction on new assignments
Consults with supervisor or senior peers on complex and unusual problems
Anticipated hourly range: $15.70 per hour - $22.50 per hour
Bonus eligible: No
Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
Medical, dental and vision coverage
Paid time off plan
Health savings account (HSA)
401k savings plan
Access to wages before pay day with my FlexPay
Flexible spending accounts (FSAs)
Short- and long-term disability coverage
Work-Life resources
Paid parental leave
Healthy lifestyle programs
Application window anticipated to close: 01/30/2026 *if interested in opportunity, please submit application as soon as possible.
The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.
Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.
Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.
To read and review this privacy notice click
here
$15.7-22.5 hourly Auto-Apply 20d ago
Front Desk Coordinator - Hendersonville, TN
The Joint Chiropractic 4.4
Office assistant job in Hendersonville, TN
Are you looking for a company you can grow your career with and advance in?
Are you goal oriented, self-motivated & proactive by nature?
Do you have a passion for health and wellness and love sales?
If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry.
Competitive Pay starting at $18-19/hr
Potential for multi - clinic work
What we are looking for in YOU and YOUR skillset!
Driven to climb the company ladder!
Possess a winning attitude!
Have a high school diploma or equivalent (GED).
Complete transactions using point of sale software and ensure all patient accounts are current and accurate
Have strong phone and computer skills.
Have at least one year of previous Sales Experience.
Participate in marketing/sales opportunities to help attract new patients into our clinics
Be able to prioritize and perform multiple tasks.
Educate Patients on wellness offerings and services
Share personal Chiropractic experience and stories
Work cohesively with others in a fun and fast-paced environment.
Have a strong customer service orientation and be able to communicate effectively with members and patients.
Manage the flow of patients through the clinic in an organized manner
Essential Responsibilities
Providing excellent services to members and patients.
The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. *BONUS POTENTIAL*
Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor.
Answering phone calls.
Re-engaging inactive members.
Staying updated on membership options, packages and promotions.
Recognizing and supporting team goals and creating and maintaining positive relationships with team members.
Maintain the cleanliness of the clinic and organization of workspace
Confident in presenting and selling memberships and visit packages
Keeping management apprised of member concerns and following manager's policies, procedures and direction.
Willingness to learn and grow
Accepting constructive criticism in a positive manner and using it as a learning tool.
Office management or marketing experience a plus!
Able to stand and/or sit for long periods of time
Able to lift up to 50 pounds
Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY
About The Joint Chiropractic
The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through
The Joint Chiropractic
network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually,
The Joint Chiropractic
is a key leader in the chiropractic industry. Ranked number one on
Forbes'
2022 America's Best Small Companies list, number three on
Fortune's
100 Fastest-Growing Companies list and consistently named to
Franchise Times
“Top 400+ Franchises” and
Entrepreneur's
“Franchise 500 ” lists,
The Joint Chiropractic
is an innovative force, where healthcare meets retail. For more information, visit *****************
Business Structure
The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices.
You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.
$18-19 hourly Auto-Apply 60d+ ago
Office Coordinator
Cole Garrett Goodlettsville
Office assistant job in Goodlettsville, TN
Why Work for Cole & Garrett Funeral Home?
Service
At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
Work with leading experts in the funeral and cemetery profession.
Benefits
Financial assistant programs encouraging employees through education and development in industry related subjects.
Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges.
Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
Employee Discounts on services, merchandise, and property to help our team members in their time of need.
Culture
We value honesty, courage, integrity, ethical behavior and the development of personal growth.
We are rooted in the communities to provide a personal touch to every family we serve.
We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.
Summary/Objective
This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded.
Essential Functions
Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Greets and escorts all visitors and their guests.
Performs all accounting (AP/AR) and inventory processes for the business.
Schedules administrative staff to ensure adequate coverage.
Updates Timekeeping system as employees fill out missed punch log.
Process deeds monthly.
Composes and types correspondence as needed.
Supervises administrative team members providing direction, clarification and feedback as needed.
Compiles and reports on statistical data as required by the business or Managing Partner.
Assists client families with processing necessary paperwork and scheduling appointments.
Accomplish positive results through cooperative efforts with all departments.
Receives and records payments from client families.
Updates and maintains files and related systems for the business.
Serves as business timekeeper and maintains local employee files.
Coordinates and maintains office supplies and equipment.
Serves as a backup in other administrative functions as needs dictate.
Special Projects as assigned.
Other duties as assigned.
Competencies
Communication Proficiency.
Teamwork Orientation.
Detail Orientation.
Thoroughness.
Customer Service Orientation.
Time Management.
Required Education, Experience, Certifications and Licensure
High School Diploma or equivalent.
Minimum two years of administrative or bookkeeping experience.
Previous experience supervising staff preferred.
Working knowledge of basic accounting principles
Proficient with multi-line phone systems and general office equipment
Valid state issued driver's license in good standing and acceptable driving record.
Additional Eligibility Qualifications
Attend and perform work in a professional and courteous manner in accordance with the employer's requirements.
Able to read, write and speak English fluently.
Bilingual is a plus.
Proficiency and accuracy with numbers.
Able to maintain a strict level of confidentiality.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required.
Excellent interpersonal and communication skills.
Maintains a positive attitude and working environment through organization and communication.
Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment.
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The duties associated with this position are generally performed in an indoor office setting.
Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes.
Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds.
This position may also require reaching, pushing and pulling.
This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low
Overtime is sometimes necessary or required.
Travel
This position may require up to 10 percent out of area and overnight travel.
Travel is primarily local occurring during the business day only.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
$29k-39k yearly est. 60d+ ago
Office Coordinator
Park Lawn Memorial Group, LLC
Office assistant job in Goodlettsville, TN
Why Work for Cole & Garrett Funeral Home?
Service
At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.
Work with leading experts in the funeral and cemetery profession.
Benefits
Financial assistant programs encouraging employees through education and development in industry related subjects.
Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges.
Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.
Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.
Employee Discounts on services, merchandise, and property to help our team members in their time of need.
Culture
We value honesty, courage, integrity, ethical behavior and the development of personal growth.
We are rooted in the communities to provide a personal touch to every family we serve.
We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.
Summary/Objective
This position is the primary administrative lead in most of Park Lawn's individual businesses and is accountable for managing a variety of administrative tasks to ensure the funeral home runs smoothly and the expectations of our client families and their guests are exceeded.
Essential Functions
Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Greets and escorts all visitors and their guests.
Performs all accounting (AP/AR) and inventory processes for the business.
Schedules administrative staff to ensure adequate coverage.
Updates Timekeeping system as employees fill out missed punch log.
Process deeds monthly.
Composes and types correspondence as needed.
Supervises administrative team members providing direction, clarification and feedback as needed.
Compiles and reports on statistical data as required by the business or Managing Partner.
Assists client families with processing necessary paperwork and scheduling appointments.
Accomplish positive results through cooperative efforts with all departments.
Receives and records payments from client families.
Updates and maintains files and related systems for the business.
Serves as business timekeeper and maintains local employee files.
Coordinates and maintains office supplies and equipment.
Serves as a backup in other administrative functions as needs dictate.
Special Projects as assigned.
Other duties as assigned.
Competencies
Communication Proficiency.
Teamwork Orientation.
Detail Orientation.
Thoroughness.
Customer Service Orientation.
Time Management.
Required Education, Experience, Certifications and Licensure
High School Diploma or equivalent.
Minimum two years of administrative or bookkeeping experience.
Previous experience supervising staff preferred.
Working knowledge of basic accounting principles
Proficient with multi-line phone systems and general office equipment
Valid state issued driver's license in good standing and acceptable driving record.
Additional Eligibility Qualifications
Attend and perform work in a professional and courteous manner in accordance with the employer's requirements.
Able to read, write and speak English fluently.
Bilingual is a plus.
Proficiency and accuracy with numbers.
Able to maintain a strict level of confidentiality.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) required.
Excellent interpersonal and communication skills.
Maintains a positive attitude and working environment through organization and communication.
Ability to simultaneously handle multiple projects, prioritizes tasks, and exercise good judgment.
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The duties associated with this position are generally performed in an indoor office setting.
Outdoor duties may require exposure to natural elements such as inclement weather, extreme temperatures, uneven ground, dust, gas, and/or fumes.
Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.
Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds and may be required to lift to 100 pounds.
This position may also require reaching, pushing and pulling.
This position may also be exposed to chemicals and/ or blood borne pathogens. Exposure risk is considered: Low
Overtime is sometimes necessary or required.
Travel
This position may require up to 10 percent out of area and overnight travel.
Travel is primarily local occurring during the business day only.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
$29k-39k yearly est. 22d ago
Office Coordinator
James a Scott & Son Inc.
Office assistant job in Franklin, TN
With over 160 years of experience, Scott Insurance is a leader in developing smart strategies and innovative programs customized to the needs of mid-market companies. We offer property & casualty, employee benefits, captive insurance and surety bonds solutions, as well as personal risk services. An employee-owned company, we are one of the largest independent agencies in the Southeast and have Captive Insurance operations in Grand Cayman and Vermont. For 30 years, we have earned the distinction of a Best Practices Agency and have consistently been ranked among the top 30 agencies in the country by Reagan & Associates, and were recently named to Business Insurance's national Best Places to Work list. Scott has nine offices across North Carolina, South Carolina, Tennessee and Virginia. Our employee owners enjoy a strong, team-centric culture, excellent benefits and retirement programs. As an employee-owned company, our associates are more than employees; they are owners. This ownership creates a unique company culture and provides significant opportunities for our employee owners. We are driven by an entrepreneurial spirit and guided by out-of-the box thinking to deliver world-class service to our clients, primarily mid-market companies.
We're currently looking for an Office Coordinator to join our team in Franklin, TN. If you enjoy working in a dynamic environment that rewards excellence and encourages entrepreneurial thinking, we would like to hear from you!
PRINCIPAL OBJECTIVES OF THE POSITION
As an Office Coordinator, you will manage and support the overall organization and structure of your assigned office location. You will be the first point of contact for clients, vendors, and employees and act as an ambassador for the Scott Insurance brand.
This will be in on-site position (5 days in-office per week).
PRINCIPAL DUTIES & RESPONSIBILITIES
Manage the day-to-day functions of the office including welcoming visitors, answering and directing incoming calls, purchasing supplies, organizing office events, and overseeing office equipment repairs and conference room schedules.
Coordinate with HR, IT, and operational managers to assist new hires with office orientation and technology support.
Monitor the office security system and manage office alerts via the Agility alert platform.
Serve as a liaison with building management to notify employees of pertinent office information and updates.
Prepare incoming and outgoing mail and communicate with carriers.
Provide general administrative support as needed (filing/scanning, preparing reports, and bookkeeping).
Perform other duties as assigned.
POSITION QUALIFICATIONS & REQUIREMENTS
High School diploma required.
A proven ability to work in a team environment and meet strict deadlines - all while providing exemplary customer service.
Experience effectively managing multiple tasks and making decisions with limited oversight.
Strong organization/communication skills - including the ability to develop relationships and effectively communicate with internal and external stakeholders.
Ability to obtain a state-issued Notary certificate required.
Proficient with Microsoft Suite (MS Office - Word, Excel, and Outlook).
$29k-39k yearly est. Auto-Apply 6d ago
Office Assistant
206 Tours
Office assistant job in Brentwood, TN
Job DescriptionSalary: $22 per hour
Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages.
206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an OfficeAssistant. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service!
Responsibilities:
Administrative work, project support, ad hoc tasks, customer service, data entry, general operations
Requirements:
Computer Skills: MS Office Suite, especially Outlook
Comfortable with flexible on-call hours on an as-needed basis
Eager to learn and make a difference
Benefits:
Competitive compensation package, reflecting your skills and dedication.
Growth opportunities in a company that has been successfully operating for 39 years.
A supportive and appreciative work environment where your contributions are recognized.
Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities
Potential for occasional travel opportunities.
Please note:
This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location.
Remote positions are not available.
Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today!
For more information about our company, please visit *****************
We look forward to welcoming you to the 206 Tours family!
$22 hourly 17d ago
Technical Clerk - Blue ID Office
MTSU Jobs
Office assistant job in Murfreesboro, TN
Job Title
Technical Clerk - Blue ID Office Department
Blue ID Office
Salary
Commensurate with experience
Job Summary/Basic Function
The ID System Technical Clerk is responsible for issuing ID cards through photo capture for all faculty, students, and staff. Other responsibilities include ability to learn advanced maintenance of photo capture and printing equipment; assist in the maintenance and repair of ID Systems equipment on campus, answer office telephones, assist staff and students with ID related services, problem troubleshooting, and ID system software. Perform other related duties as assigned.
Required Education
High School diploma or High School Equivalency (HSE) required.
Required Related Experience
One year of customer service experience required.
Desirable Related Experience
One year of computer related technical, mechanical, electronic, and data communication work preferred.
Documents Needed to Apply
Resume Required
MTSU offers a comprehensive benefits package, including but not limited to the following:
Sick Leave
Vacation Leave for Administrative/Classified Staff/12-month Faculty
13 paid University holidays
Medical, dental, vision, and life insurance
Retirement plans
Optional 401K and 403B Deferred Compensation Plans
Educational benefits for the employee and their spouse and dependents
Click here for additional information.
MTSU is an equal opportunity employer. All qualified individuals are encouraged to apply.
Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at *********************************************** or by contacting MTSU Public Safety at **************.
MTSU is a Tobacco & Drug-Free campus.
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.
For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call ************ or email ************.
Application Review Date: May 14, 2026; for optimal consideration, please apply before January 28, 2026
$24k-32k yearly est. 2d ago
Office Assistant
Crosscountry Mortgage 4.1
Office assistant job in Franklin, TN
CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture.
A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down.
CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program.
Position Overview:
The OfficeAssistant provides support including calendar management, successful coordination of business meetings, and maintaining contact with all new clients. This position exercises independent judgment in the resolution of administrative needs and prioritizes and manages multiple projects simultaneously.
Job Responsibilities:
Manage calendar and schedule a variety of business meetings.
Handle incoming and outgoing phone and electronic communications.
Arrange travel and reservations, as needed.
Create well-organized, grammatically correct memos and emails.
Assist with special events planning.
Use various software applications such as spreadsheets and relational databases to keep the rest of the team informed on clients and deals.
Maintain constant contact with clients to ensure that the appropriate documentation is being submitted.
Handle any gifting programs.
Manage and maintain all marketing plans.
Qualifications and Skills:
Associates degree or bachelor's degree, preferred.
3+ years' experience as an executive administrative assistant in a management level setting.
Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
Excellent communication skills.
This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
#LI-CCMREC
CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com
CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: **********************************
California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants.
CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion.
CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************
$32k-39k yearly est. Auto-Apply 32d ago
Front Desk Receptionist
Healthcare Support Staffing
Office assistant job in Franklin, TN
HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!
Job Description
Primary duties may include, but are not limited to:
• The Receptionist is responsible for handling all incoming office calls and redirect to proper parties.
• Must be comfortable speaking and handling phone work in an office environment.
• Will also be organizing, directing and supporting the lobby area of the office.
• They perform a wide variety of administrative duties while operating the company switchboard which include supporting work force management and various operations reports.
• The Receptionist promotes a positive company image while interacting with fellow employees, clients and vendors.
Qualifications
Minimum Education/Qualifications/Licensures:
HS diploma or GED
At least 2 years' strong front office/admin experience from a healthcare background
Excellent verbal and written communication skills
Customer service minded
Proficient with computers
Ability to multi-task
Additional Information
Hello!
My name is Krishna Gapuz and I am a Recruiting Consultant with Healthcare Support. I specialize in the placement of medical professionals nationwide (both clinical and non-clinical). Are you an experienced Front Desk Processing Clerk in Santa Rosa, CA area looking for a new opportunity with a prestigious healthcare company? Do you want the chance to advance your career by joining a growing company that provides on-going training and development? Are you interested in working for a company that offers benefits for full-time permanent employees, flex schedules and the opportunity to grow with the company? If you answered “yes” to any of these questions - this is the position for you!
If you would like to be considered for this opportunity please respond to this Email as soon (today) as possible! (or you're more than welcome to call me at my office 321-574-6926.
$24k-30k yearly est. 1d ago
Front Desk Receptionist - Bone and Joint Institute of Tennessee
Medhq
Office assistant job in Franklin, TN
Job Description
OVERVIEW: The Receptionist/Registrar is responsible for coordinating reception area activities to promote communication throughout the Center as well as performing clerical and reception duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Supports the philosophy, goals, and objectives of the Organization.
o Supports and performs according to approved policies and procedures.
o Participates as a team member in support of the total preoperative process.
o Considers patient rights in performance of job duties and responsibilities.
· Contributes to the progress and development of the approved QAPI Program.
o Supports risk management and participates in programs directed to patient and staff safety.
o Contributes to the quality management process; identifies role and contributions upon request; participates in data collection activities in support of the Quality Management Program.
o Objectively evaluates suggestions, grievances, and processes to identify opportunities to improve performance and quality of care.
· Communicate effectively with patients, visitors, physicians, and co-workers.
o Interactions are respectful and courteous.
o Communicate effectively and professionally using a translator when necessary.
o Documents that information received from the patient are disseminated to the appropriate people or departments.
· Maintains and promotes professional competence through continuing education and other learning experiences.
o Participates in committees, conferences, and quality management activities.
o Seeking new learning experiences by accepting challenging opportunities and responsibilities.
o Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance, as needed.
o Attends and actively participates in meetings, committees, in-services, workshops, seminars, and conferences according to job responsibilities and Facility requirements as requested with management approval.
· Adheres to safety policies and procedures in performing job duties and responsibilities.
o Reports observed or suspected violations, hazards, and noncompliance according to Facility policy.
o Observes safety measures in performance of job duties and responsibilities; enforces compliance with safety policies and procedures.
o Responds to emergency situations with competence and composure.
· Interacts appropriately with various age groups.
o Accurately assesses and interprets age-specific patient data.
o Accurately interprets age-specific patient responses to questions and instructions.
· Admits patients to Center following the established policies and procedures.
o Assembles patient medical record forms and prepares patient identification.
o Obtains information needed to register patient; attaches patient identify documentation.
o Reviews forms for patient signature; obtains forms or signature(s) as needed.
o Provides information to the patient's family in the waiting area according to Center policy.
· Checks for accuracy of demographics, insurance, policy numbers, social security number, race, and ethnicity at time of registration.
· Coordinates reception area activities for effective communication throughout the Center.
o Greeting patients and visitors in a friendly manner.
o Answers telephone and intercom quietly and courteously.
o Receives and relays messages effectively.
o Maintains and protects each patient's right to confidentiality.
o Identifies emergencies and initiates response according to Center policy.
· Assumes clerical duties and responsibilities.
o Assists in ordering and stocking clerical supplies.
o Assists in maintaining cost-effectiveness by preventing waste of supplies.
o Maintains order and cleanliness for the front desk.
o Performs interdepartmental errands when needed.
o Places diagnostic test reports in appropriate section of patient medical record.
o Assists with preparation and maintenance of Center records and reports.
· Monitors the nourishment area.
o Stocks nourishment area.
o Maintains cleanliness and order of the area.
· Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
· This job has no supervisory responsibilities.
COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Intellectual
· Synthesizes complex or diverse information.
· Collects and researches data.
· Uses intuition and experience to complement data.
· Designs workflows and procedures.
· Generate creative solutions.
· Translate concepts and information into images.
· Use feedback to modify designs.
· Apply design principles.
· Demonstrates attention to detail.
· Identifies and resolves problems in a timely manner.
· Gathers and analyzes information skillfully.
· Develop alternative solutions.
· Works well in group problem solving situations.
· Uses reason even when dealing with emotional topics.
· Develop project plans.
· Coordinates projects.
· Communicates changes and progress.
· Completes projects on time and budget.
· Manages project team activities.
· Assesses own strengths and weaknesses.
· Pursues training and development opportunities.
· Strives to continuously build knowledge and skills.
· Share expertise with others.
Interpersonal
· Manages difficult or emotional customer situations.
· Responds promptly to customer needs.
· Solicits customer feedback to improve service.
· Responds to requests for service and assistance.
· Meets commitments.
· Focuses on solving conflict, not blaming.
· Maintains confidentiality.
· Listen to others without interrupting.
· Keeps emotions under control.
· Remains open to others' ideas and tries new things.
· Speak clearly and persuasively in positive or negative situations.
· Listens and gets clarification.
· Responds well to questions.
· Demonstrates group presentation skills.
· Participate in meetings.
· Balances team and individual responsibilities.
· Exhibits objectivity and openness to others' views.
· Gives and welcomes feedback.
· Contributes to building a positive team spirit.
· Puts success of team above own interests.
· Able to build morale and group commitments to goals and objectives.
· Supports everyone's efforts to succeed.
· Recognizes accomplishments of other team members.
· Write clearly and informatively.
· Edit work for spelling and grammar.
· Varies writing style to meet needs.
· Presents numerical data effectively.
· Able to read and interpret written information.
Organization
· Demonstrates knowledge of Center policy.
· Shows respect and sensitivity for cultural differences.
· Educates others on the value of diversity.
· Promotes a harassment-free environment.
· Build a diverse workforce.
· Treats people with respect.
· Keeps commitments.
· Inspires the trust of others.
· Works with integrity and ethically.
· Upholds organizational values.
· Follows policies and procedures.
· Completes administrative tasks correctly and on time.
· Supports organization's goals and values.
· Benefits organization through outside activities.
· Supports affirmative action and respects diversity.
· Develop strategies to achieve organizational goals.
· Understands organization's strengths & weaknesses.
· Analyzes market and competition.
· Identifies external threats and opportunities.
· Adapt strategy to changing conditions.
Self-Management
· Adapts to changes in the work environment.
· Manages competing demands.
· Changes approach or method to best fit the situation.
· Able to deal with frequent changes, delays, or unexpected events.
· Consistently at work and on time.
· Ensure work responsibilities are covered when absent.
· Arrives at meetings and appointments on time.
· Follows instructions, responds to management direction.
· Take responsibility for your own actions.
· Keeps commitments.
· Commits to long hours of work when necessary to reach goals.
· Completes tasks on time or notify appropriate person with an alternate plan.
· Volunteers readily.
· Undertakes self-development activities.
· Seeks increased responsibilities.
· Take independent actions and calculated risks.
· Look for and takes advantage of opportunities.
· Asks for and offers help when needed.
· Displays original thinking and creativity.
· Meets challenges with resourcefulness.
· Generate suggestions for improving work.
· Develop innovative approaches and ideas.
· Presents ideas and information in a manner that gets others' attention.
· Displays willingness to make decisions.
· Exhibits sound and accurate judgment.
· Supports and explains reasoning for decisions.
· Includes appropriate people in the decision-making process.
· Make timely decisions.
· Sets and achieves challenging goals.
· Demonstrates persistence and overcomes obstacles.
· Measures self against standard of excellence.
· Takes calculated risks to accomplish goals.
· Prioritize and plans for work activities.
· Use time efficiently.
· Plans for additional resources.
· Set goals and objectives.
· Organize or schedules other people and their tasks.
· Develops realistic action plans.
· Approaches others in a tactful manner.
· React well under pressure.
· Treats others with respect and consideration regardless of their status or position.
· Accepts responsibility for own actions.
· Follows through on commitments.
· Demonstrates accuracy and thoroughness.
· Looks for ways to improve and promote quality.
· Apply feedback to improve performance.
· Monitors own work to ensure quality.
· Meets productivity standards.
· Completes work in a timely manner.
· Strives to increase productivity.
· Works quickly.
· Observes safety and security procedures.
· Determines appropriate action beyond guidelines.
· Reports potentially unsafe conditions.
· Use equipment and materials properly.
Language, Math, and Reasoning
· Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in on and one and small group situations to customers, clients, and other employees of the organization.
· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
· Ability to apply common sense understanding to carry out detailed but involved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
EDUCATION, EXPERIENCE, and TRAINING:
· 2 years of experience.
CERTIFICATES, LICENSES, REGISTRATIONS:
· BLS
COMPUTER SKILLS:
· Excellent computer skills in a Microsoft Windows environment.
PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
· The employee must regularly lift and/or move up to 50 pounds.
· While performing the duties of this job, the employee is regularly required to stand, walk, and sit. use hands to finger, handle, or feel,
· While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms.
· While performing the duties of this job, the employee is regularly required to talk and hear.
· While performing the duties of this job, the employee is regularly required to climb or balance and stoop, kneel, crouch, or crawl.
VISION REQUIREMENTS
· There are no special vision requirements.
WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
· This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.)
Note:
Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.
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$24k-30k yearly est. 9d ago
Brewery Assistant
Granite City 3.6
Office assistant job in Franklin, TN
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
$21k-27k yearly est. 60d+ ago
Office Coordinator Private Duty
Homefirst of Middle Tennessee LLC
Office assistant job in Murfreesboro, TN
Job DescriptionDescription:
Office Coordinator - Private Duty - Full Time
Administrative healthcare office setting experience required
Home health/private duty experience preferred - patient liaison experience a plus
Office Location - Murfreesboro, Tennessee
Offering competitive pay, comprehensive benefits package and benefit eligibility upon start date
HomeFirst Home Healthcare provides quality home health/private duty care to thousands of individuals in the state of Tennessee. We are growing and looking to add an Office Coordinator to join our private duty, home health team.
This is an on-site, office-based position - Monday thru Friday, 8:00 a.m. to 5:00 p.m. - 20% travel
Who We Are
HomeFirst Home Healthcare is a place where employees and staff enjoy working as they are valued, treated with dignity and respect, and are encouraged to be the best they can be. HomeFirst Home Healthcare provides training, development, state-of-the art technology, opportunities for personal growth and open lines of communication. Our mission at HomeFirst Home Healthcare is excellence. We provide compassionate, quality services to our patients and their families while recognizing the valuable relationship with our employees, our providers and the communities we serve. We believe in HomeFirst Home Healthcare's mission and strive to do the right things, the right way, all the time.
What We Offer
Medical
Prescription Drug Plan
Telehealth
Dental
Vision
Voluntary Short-Term Disability
Voluntary Long-Term Disability
Voluntary Life
401k
Paid Time Off
Employee Referral Program
Overview
The Office Coordinator supports the daily operations of the Private Duty Nursing Office. This role provides administrative office support, assists with the hiring process, conducts new hire orientation, and serves as a liaison for patients and families to ensure smooth service delivery for in-home care. The Office Coordinator will also meet with new patients and families and provide a positive care experience.
Requirements:
High school diploma or equivalent combination of education and experience in related field
Five (5) years of healthcare setting experience; private duty or home health experience preferred
Proficient in Microsoft Office Suite including Work, Excel and Outlook
Demonstrated phone etiquette, organizational, time-management, multi-tasking, adaptability and rapport building skills
Strong initiative, follow through, process orientation, accuracy and attention-to-detail
Exemplary professionalism, commitment to confidentiality and business acumen
$29k-39k yearly est. 17d ago
Office Coordinator
Brightspring Health Services
Office assistant job in Murfreesboro, TN
Our Company
StepStone Family & Youth Services
Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!
Responsibilities
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Essential Job Responsibilities:
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned
Qualifications
Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre- employment as required by Company and/or State regulations
Education:
Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Certificates, Licenses, Registrations:
Valid driver's license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)
About our Line of Business StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit *********************** Follow us on Facebook and LinkedIn. Salary Range USD $16.00 - $18.00 / Hour
$16-18 hourly Auto-Apply 25d ago
Dental Front Office Coordinator
Star Dental Partners
Office assistant job in Brentwood, TN
Wesley Dentistry is now hiring a Dental Office Administrator in Brentwood, TN!
We are seeking a Dental Office Administrator to join our community of collaborative, high-quality clinical, business and operations professionals.
Schedule: Monday - Thursday 7:00 am - 4:30 pm
Some Fridays 7:00 am - 12:00 pm
To learn more about this practice, visit: *******************************
Full-Time (FT) Employees are eligible for:
Paid Time Off
Paid Company Holidays, Bereavement, and Jury Duty
Paid $25k Basic Life & AD&D insurance
Medical, Dental, and Vision
Short Term Disability
Voluntary Life & AD&D Insurance
Pet Insurance
Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives
Additional employment benefits include:
Patient-centric community approach
Work/life balance
Opportunity for career growth
Professional development and support with continuing education
Strong business and operational teams
Employee Assistance Program (EAP) for all employees and their household
401K
Responsibilities
Must take initiative and understand how to prioritize their duties
Accounting for patients and making sure that relations are maintained
Organizing and helping with sending claims and aging claims
Answers incoming calls to include new patients and emergencies
Appointment scheduling
Patient and insurance payments
Requesting records
Patient follow ups
Manage unscheduled and treatment pending lists to ensure patient follow through to meet scheduling goals
Qualifications
High school diploma
2 or more years dental front office experience
Computer proficiency and ability to learn new programs
Exemplary customer service and interpersonal skills
Positive attitude and professional demeanor
Outstanding verbal and written communication skills
Strong multi-tasking and organizational skills
Ability to collaborate with a team
Equal Employment Opportunity
Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$21k-29k yearly est. Auto-Apply 2d ago
Office Specialist - Shelbyville
Cook's Pest Control, Inc. 4.3
Office assistant job in Shelbyville, TN
Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States!
Job Description
The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions
.
Customer Service
Answer incoming customer calls and route calls to the appropriate department.
Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
Respond to customer account and billing questions or concerns.
Contact customers regarding invalid payments and funding sources.
Accounting
Process customer payments received and complete daily bank deposits.
Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
Process account write offs and termination of customer accounts as needed.
Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
Review payroll and make adjustments as needed.
Maintain petty cash.
Human Resources
Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
Assist new and current employees with general HR/Benefits questions.
Process monthly employee changes including but not limited to pay rate and status changes.
Complete termination process for exiting employees.
Manage Workers' Compensation and Auto Insurance claims.
Office Management
Complete monthly warehouse and office supply order.
Order business cards.
Qualifications
High School Diploma or equivalent
Must have excellent customer service skills.
Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
Must have excellent organizational skills, be able to multitask and determine priorities.
Must have excellent attention to detail; accuracy of work is highly important.
Must have excellent communication skills, both oral and written.
Must be able to work well both independently and as part of a team.
Saturdays and evening work may be required at times.
Additional Information
Along with a great place to work, Cook's employees enjoy:
Competitive Pay!
Health, Dental, Vision, Life, Disability!
401(k) Retirement Plan with Company Match!
Paid Time Off - Vacation/Sick Time + Holidays!
Mentorship & Advancement opportunities!
* Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
How much does an office assistant earn in Spring Hill, TN?
The average office assistant in Spring Hill, TN earns between $19,000 and $35,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.
Average office assistant salary in Spring Hill, TN