Office manager/administrative assistant jobs in Arnold, MO

Job Description Founded in 1956, the Jacuzzi Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 12 successful locations launched nationwide in under 4 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction. We are looking for a motivated Business Administration Manager, with a great personality, to manage the day to day operations of our office in St Louis, MO. Key responsibilities of a Business Administration Manager: Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication post job completion and customer satisfaction. Responsible for proactively identifying potential process challenges and implementing necessary improvements to ensure operational efficiency. Manage customer experience through proper planning with Customer Care Team and Sr. Production Manager to ensure Installation goals are met. Collection of customer payments as well as following up on missing payments. Ensures compliance with company standards for cost control, waste reduction, quality, OSHA, safety, and complete and on-time delivery Responsible for driving a safety-minded culture and ensuring a safe work environment in the office. Knowledge of business and management principles (budgeting, strategic planning, resource allocation and human resources). Must have previous experience with ERP and/or CRM (Experience with Infor is a plus). Strong understanding of Materials/Supply Chain and Product Flow. Requirements Business Administration Manager Required Skills: 2-5 years of Office Management/ Business Administration Management experience in a construction, remodeling or manufacturing environment. Must possess the ability to foresee potential challenges in processes and implement necessary changes accordingly. Bachelors degree (preferred) High level of proficiency in Microsoft Office (Word, Excel and PowerPoint) Experience using NetSuite or Infor (Highly preferred) Details: Works daily out of our St Louis, MO office Monday- Friday, 8:00am- 5:00pm (flexibility as needed) $58,000+ based on experience Benefits 401(k) with matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

Responsive recruiter Replies within 24 hours Benefits: Competitive salary Health insurance Paid time off Profit sharing Office Manager Employment Type: Full-time We are seeking a dependable and detail-oriented Office Manager to support the daily operations of our construction business specializing in roofing, siding, windows, and gutter installation. This position plays a key role in keeping our office organized and running efficiently while supporting management, field staff, customers, and insurance partners. The ideal candidate is adaptable, organized, and comfortable handling a wide range of responsibilities in a fast-paced environment, including administrative, customer service, insurance-related, and basic human resources support. Key Responsibilities Responsibilities may include, but are not limited to: Managing general office operations and providing administrative support Answering phones, responding to emails, and assisting customers in a professional and timely manner Scheduling appointments, inspections, and project-related meetings Maintaining accurate records, files, and documentation Assisting with job setup, tracking, and close-out paperwork Supporting insurance-related processes, including claim documentation, correspondence, and follow-ups Preparing and organizing reports, invoices, and basic financial records Coordinating communication between office staff, field crews, vendors, and suppliers Ordering office supplies and maintaining overall office organization Supporting basic human resources functions, including employee onboarding and offboarding, maintaining personnel records, assisting with time tracking and payroll coordination, and serving as a point of contact for employee administrative questions Assisting management with various administrative, clerical, and operational tasks as needed Qualifications & Skills Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to multitask and prioritize in a dynamic work environment High attention to detail and accuracy Proficiency with basic office software (email, word processing, spreadsheets) Comfortable interacting with customers, contractors, field staff, and insurance representatives Previous administrative or office experience preferred Experience in construction, home improvement, or insurance-related environments is a plus, but not required What We Offer Stable, full-time position Supportive team-oriented work environment Opportunity for growth within a growing company Competitive pay based on experience Compensation: $62,000.00 per year Storm Guard is seeking competitive, motivated and goal oriented individuals to join our family. We are a rapidly growing organization with great opportunities for motivated and hard working professionals who have interest in building a successful career by assisting customers in time of need.

Job Description We are Gateway Regional Medical Center Our mission is to provide compassionate, high-quality healthcare services to our community, promoting wellness and healing through innovative treatments, advanced technology, and a dedicated team of professionals. We are committed to fostering a culture of respect, integrity, and excellence, ensuring that every patient receives personalized care in a safe and nurturing environment. Together, we strive to enhance the health and well-being of those we serve and to be a trusted partner in their journey to better health. Position Overview: Responsible for administering, directing, planning and coordinating all clerical and administrative office activities. Specifics: -Position: Clinic Office Manager -Department: Physician Practices -Location: Gateway Regional Medical Center 2100 Madison Ave. Granite City, IL 62040 -Position Status: Full-time Education Qualifications: Required: High School graduate or equivalent Preferred: Two years of college Preferred: Courses in medical terminology and health care office management Experience Qualifications: One (1) year of experience in an office or medically related environment. Ability to work collaboratively with all members of the health care team and excellent communication skills required. Company Benefits: Competitive salary and performance-based incentives Comprehensive health, dental, and vision insurance plans. Click Benefits Guide to see all available Retirement savings plan with employer matching Vacation time and holiday pay Shift differentials Supportive and inclusive work environment Pay Range: The pay range for this position is $ 25.71-38.56 per hour. Disclaimer: Pay is determined based on various factors, including education level, years of experience, relevant certifications, and specific skills related to the position. The final compensation package will be discussed with Human Resources to ensure fairness and alignment with the candidate's qualifications.

A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Willingness to travel up to 20% to support surrounding offices Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate$55,000-$65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

Job DescriptionDescription: · Maintain standards of quality guest service. · Achieve budgeted revenues and expenses and maximize profitability related to the guest services department. · Develop short- and long-term financial and operational plans for the guest service department that relate to the overall objectives of the hotel. · Maintains proper supervision over all aspects of front office operations up to but not limited to front desk, PBX, shuttle drivers, & security. · Oversees all problem resolution matters in the absence of GM & Director of Rooms. · Increase the level of guest satisfaction by delivering an exceptional product through employee development. · Manage the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. · Ability to accurately use various office and accounting software. Requirements: · Must have previous supervisory experience; hospitality experience preferred Must have a comprehensive knowledge of all hotel departments and functions. · Must have a comprehensive knowledge applicable Federal, state, and local health, safety, and legal regulations. · Must have exceptional mathematical and computer skills. · High school education and relevant training and experience required. Additional education preferred. · Ability to timely obtain any required licenses or certificates. · CPR training required; first aid training preferred. · Additional language ability preferred. Minimum lifting of 20 pounds. · Pushing, bending, stooping, upward reaching, manual dexterity. · Hearing, writing, typing. · Minimum pulling of 20 pounds. · Other duties may be assigned.

The Administrative Associate provides receptionist and clerical support to the Community Development office, performing a wide variety of tasks to assist with various processes and functions. The role offers a high level of customer service to customers, including aiding with completing forms, providing information, and assisting with navigating websites and software programs. The ideal candidate for this role will have a demonstrated history of excellent customer service, organization and time management skills. Essential Job Duties * Provide respectful, professional, positive service in all interactions between co-workers, internal external customers, community members, and the public at large. * Maintain a positive and productive environment ensuring compliance with policies, procedures, goals and objectives of the City, Department and Division. * Serve as a receptionist for a department or division, assisting customers and directing calls to the proper department. * Assist customers with completing forms while answering questions and providing information or other services needed. * Create and maintain various forms, certificates, licenses, and other documents. * Maintain schedules for various department needs. * Assist customers in navigating various software programs or websites as required. * Provide instructions, manuals, maintenance, updates, and training for various software programs. * Participate in Records Management/Document Imaging, including filing, indexing, scanning, researching, retrieving, copying, distributing, and destroying records. * Compose and type letters, reports, and general correspondence. * Follow all established policies, procedures, and processes required to complete tasks and meet targets. * Provide updates on completed tasks as required. The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more. To see the full Job Description, Click Here This job posting will remain open until a sufficient number of qualified applicants are received.

Job DescriptionBenefits: Competitive salary Health insurance Paid time off Profit sharing Office Manager Employment Type: Full-time We are seeking a dependable and detail-oriented Office Manager to support the daily operations of our construction business specializing in roofing, siding, windows, and gutter installation. This position plays a key role in keeping our office organized and running efficiently while supporting management, field staff, customers, and insurance partners. The ideal candidate is adaptable, organized, and comfortable handling a wide range of responsibilities in a fast-paced environment, including administrative, customer service, insurance-related, and basic human resources support. Key Responsibilities Responsibilities may include, but are not limited to: Managing general office operations and providing administrative support Answering phones, responding to emails, and assisting customers in a professional and timely manner Scheduling appointments, inspections, and project-related meetings Maintaining accurate records, files, and documentation Assisting with job setup, tracking, and close-out paperwork Supporting insurance-related processes, including claim documentation, correspondence, and follow-ups Preparing and organizing reports, invoices, and basic financial records Coordinating communication between office staff, field crews, vendors, and suppliers Ordering office supplies and maintaining overall office organization Supporting basic human resources functions, including employee onboarding and offboarding, maintaining personnel records, assisting with time tracking and payroll coordination, and serving as a point of contact for employee administrative questions Assisting management with various administrative, clerical, and operational tasks as needed Qualifications & Skills Strong organizational and time-management skills Excellent written and verbal communication abilities Ability to multitask and prioritize in a dynamic work environment High attention to detail and accuracy Proficiency with basic office software (email, word processing, spreadsheets) Comfortable interacting with customers, contractors, field staff, and insurance representatives Previous administrative or office experience preferred Experience in construction, home improvement, or insurance-related environments is a plus, but not required What We Offer Stable, full-time position Supportive team-oriented work environment Opportunity for growth within a growing company Competitive pay based on experience

Benefits: * Competitive salary * Health insurance * Paid time off * Profit sharing Office Manager Employment Type: Full-time We are seeking a dependable and detail-oriented Office Manager to support the daily operations of our construction business specializing in roofing, siding, windows, and gutter installation. This position plays a key role in keeping our office organized and running efficiently while supporting management, field staff, customers, and insurance partners. The ideal candidate is adaptable, organized, and comfortable handling a wide range of responsibilities in a fast-paced environment, including administrative, customer service, insurance-related, and basic human resources support. Key Responsibilities Responsibilities may include, but are not limited to: * Managing general office operations and providing administrative support * Answering phones, responding to emails, and assisting customers in a professional and timely manner * Scheduling appointments, inspections, and project-related meetings * Maintaining accurate records, files, and documentation * Assisting with job setup, tracking, and close-out paperwork * Supporting insurance-related processes, including claim documentation, correspondence, and follow-ups * Preparing and organizing reports, invoices, and basic financial records * Coordinating communication between office staff, field crews, vendors, and suppliers * Ordering office supplies and maintaining overall office organization * Supporting basic human resources functions, including employee onboarding and offboarding, maintaining personnel records, assisting with time tracking and payroll coordination, and serving as a point of contact for employee administrative questions * Assisting management with various administrative, clerical, and operational tasks as needed Qualifications & Skills * Strong organizational and time-management skills * Excellent written and verbal communication abilities * Ability to multitask and prioritize in a dynamic work environment * High attention to detail and accuracy * Proficiency with basic office software (email, word processing, spreadsheets) * Comfortable interacting with customers, contractors, field staff, and insurance representatives * Previous administrative or office experience preferred * Experience in construction, home improvement, or insurance-related environments is a plus, but not required What We Offer * Stable, full-time position * Supportive team-oriented work environment * Opportunity for growth within a growing company * Competitive pay based on experience

Benefits: 401(k) 401(k) matching Competitive salary Opportunity for advancement Paid time off Parental leave Training & development Job description This position directly reports to the Agency Owner at our State Farm Office, and is part of a two person team within our agency. Duties and Responsibilities: - Provide prompt, accurate, friendly, and cost-effective service by responding to inquiries from existing policyholders and the general public regarding insurance availability, eligibility, coverage, policy changes, transfers, claim submission procedures, and status, rates, billing clarification, payment plans, and procedures and make referrals for marketing opportunities as appropriate. - Complete quotes and applications for add-ons, replacement, or changes on auto & fire policies from existing customers. - Answers all phone calls and pivots to other products based on customer needs incoming service calls or walk-ins. - Manage Beginning of Day Tasks - calling for payments, policy changes/notices, claim assistance, sales tracker, schedule appointments for Agent - Meet customer service goals and assist with marketing goals as directed by the Agent. - Monitors and evaluates auto & fire loss and lapse/cancellation ratios. - Helps drive social media presence - Work closely with the Agent to build and grow the business's social media presence. Skills & Abilities: - Strong listening, oral, and written communication skills. - Initiative and Self Reliance: make decisions on a timely basis and take necessary actions without direction from others. - Goal-oriented: highly motivated and resourceful to achieve results. - Ability to learn and apply product and customer knowledge to professionally service, and assist in the marketing of State Farm products. - Problem-solving ability: apply and balance conceptual and analytical thinking by breaking down complex problems, evaluating alternative sources of action and their likely outcomes, and selecting the best alternative. - Ability to pay close attention to detail and accuracy. - Ability to create and maintain business relationships with prospects and policyholders. - Proven track record of trustworthiness, dependability, and ethical behavior. - Ability to organize and act on several activities concurrently. - Confidentiality, Integrity, and agency loyalty is a necessity. - Property & Casualty and Life & Health License required. Study materials provided. Compensation: - 15 Days of PTO/Sick Pay - Annual Salary Raise Eligibility - Salary & Bonus Compensation: $40,000 to $55,000 - Growth opportunity within Agency - 401k match Job Type: Full-time, in-office, small office setting

Why is This a Great Opportunity? This role offers the opportunity to take ownership of essential financial and administrative functions within a growing organization. As the Office Manager, you'll play a key role in keeping daily operations running smoothly while directly contributing to the accuracy of invoicing and financial processes. This position is ideal for someone who enjoys variety, values independence, and wants to make a meaningful impact on both business efficiency and customer experience. You'll gain exposure to multiple areas-including accounting, operations, and office administration-and have the chance to help improve systems and processes over time. Job Description: The Office Manager is responsible for managing daily office operations and overseeing core accounting activities, including invoicing, accounts payable, and accounts receivable. This role ensures accurate financial processing, maintains organized office workflows, and provides administrative support to leadership and staff. The ideal candidate is detail-oriented, highly organized, and comfortable managing both financial and general office responsibilities. Key Responsibilities: Invoicing & Accounts Receivable • Generate and send customer invoices in a timely and accurate manner. • Record payments, apply cash receipts, and follow up on outstanding balances. • Maintain up-to-date customer account information. Accounts Payable • Process vendor invoices, ensure proper coding, and obtain approvals. • Prepare and schedule payments, including checks, ACH, or electronic payments. • Maintain accurate AP records and vendor files. General Office Management • Serve as the primary point of contact for all office operations. • Maintain office supplies, equipment, and inventory. • Assist with scheduling, meeting coordination, and general administrative tasks. • Organize filing systems-digital and physical-to ensure efficient recordkeeping. • Support leadership with administrative projects and operational tasks as needed. Other Responsibilities • Assist with data entry, document preparation, and internal communication. • Support onboarding processes and coordinate with internal teams. • Participate in process improvement efforts to streamline office and accounting functions. Qualifications: Required: • Previous experience in office administration, accounting support, or a similar role. • Working knowledge of invoicing, accounts payable, and accounts receivable processes. • Proficiency with accounting software and Microsoft Office (especially Excel). • Strong organizational skills and attention to detail. • Ability to manage multiple tasks and prioritize effectively. • Strong communication and customer service skills. • Ability to work independently and maintain confidentiality. Preferred: • Experience in a small business, service-based, or multi-tasking office environment. • Familiarity with bookkeeping principles or prior experience supporting accounting teams. • Experience with QuickBooks or similar accounting systems. #ACCPRI #ACCEE

Job Description Office Manager / Staff Officer Level 4 TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more. We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK. About the Work The Office of Geography provides integrated geographic data, products, and services with a focus on high-priority regions of the world in support of the warfighter and the national security objectives of the U.S. Government. SFG's functions include the following: Integrating geographic data, products, and services into GEOINT analysis to answer key intelligence questions, demonstrating added value to the intelligence cycle; Providing data, products, and services access, discoverability, and standards promulgation in order to ensure that the content is available via the Map of the World; Leverage international programs, such as the Multinational Geospatial Co-production Program (MGCP) and other coproduction agreements to satisfy requirements; Managing current operations, future operations, and future plans including immediate and crisis support via an established operations cell. Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message. Your Duties Drafts and maintains internal administrative instructional and informational material for use in improving and standardizing business operations. Executes a variety of administrative functions including, but not limited to: racks and assists with space and equipment requirements and property management o Assists with records management Assists with information management Assists with security administration Assists with other related activities Generate status reports for supported activities. Assists with the proper procedures of responding to all space and equipment related requests. Ensures proper formats are provided with all space and equipment-related submissions. Maintains office records for all space and equipment requirements. Collaborates with Stakeholders to resolve space and equipment-related issues Required Skills and Experience Top Secret SCI (TS/SCI) Security Clearance US Citizenship Demonstrated experience in leveraging a range of data sources for: space and equipment requirements and property management, records management and information management, security administration, and other related activities Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, publications, graphics, and maintaining hard/soft copy files. Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, and graphic documents. Demonstrated experience with building complex formulas within Excel to extract data from large spreadsheets. Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data metrics.

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

at Levens Orthodontics Join Our Team and Brighten Lives One Smile at a Time At Levens Orthodontics, we make it our mission to give our patients reasons to smile every day. Now, we're seeking a talented Office Manager to join our passionate team and help us maintain our commitment to quality dental care. Operating Hours -Monday: 9:30am - 6:00pm, Tuesday: 8:30am - 6:00pm, Wednesday: 7:30am - 5:00pm, Thursday: 7:30am - 5:00pm, Friday: 8:00am - 1:00pm Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, and Life Insurance 401(k) Safe Harbor Plan with a 3% Employer Contribution *Subject to Terms and Eligibility Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: High School Diploma or Equivalent Minimum 5 years of dental admin experience. Experience managing a team. Ability to partner with the doctor and the executive team to achieve practice performance targets. Knowledge of federal and state labor law regulations. Knowledge of English composition, grammar, spelling, and punctuation. Skilled in the use of standard office equipment including telephones, calculators, copiers, fax, computers, and computer software (MS Excel, Word, Practice Management software). Maintain composure and professionalism when exposed to stressful situations. Ability to engender trust from the executive team, doctors, co-workers, and patients. Work cooperatively with management, staff, and patients. Proficient in using conflict resolution and problem-solving techniques to manage conflict, patient complaints, and other discord. Prioritize, organize, and complete tasks in a timely and independent manner. Ability to accept constructive criticism. Understand and follow written and verbal instructions, collect data, establish facts, draw valid conclusions, and maintain confidentiality. Communicate and express thoughts and ideas competently. Ability to quickly grasp relevant concepts regarding duties and responsibilities. Physical and Environmental Requirements: May be required to lift up to 25 lbs. Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position). Vision: close vision, depth perception, and ability to adjust focus. Hearing: able to satisfactorily communicate with patients, doctor, and other staff members to ensure that verbal communication is clearly understood, or a satisfactorily-equivalent method of communication. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operating equipment. May be required to administer CPR. Occasional exposure to toxic or caustic chemicals and radiation. Exposure to moderate noise levels and fast-paced, high anxiety environments. As an Office Manager, you will: Coordinate seamlessly with the Regional Directors of Operation, doctor(s), and corporate departments to streamline business operations and ensure proficient practice functioning. Oversee all facets of patient care, from appointment scheduling to financial coordination, while emphasizing exceptional customer service and patient satisfaction. Serve as the primary communication channel between key stakeholders, fostering a positive and collaborative work environment for the team. Facilitates communication from the executive team to doctors and team members. Supervises support staff to ensure maximum production and service. Coordinates with the Accounting Department on accounting functions including accounts payable, accounts receivable, bank transactions, accounting reports, and practice budgeting. Assists with recruiting efforts through application screening, interviewing, and hiring. Oversees patient care by scheduling appointments, coordinating financial arrangements (including billing and insurance), maintaining patient records, and following up on delinquent accounts. Educates and motivates support staff to achieve excellent customer service and patient satisfaction from services rendered by the practice staff. Partners with doctor and the executive team to conduct performance evaluations, coach for performance improvement, and discharge staff as needed with assistance from executive team and doctor(s). Prepares work schedules for staff to assure optimal production and service. Trains support staff in their respective positions. Assists with new hire orientation. Coordinates continuing education events. Consistently administers personnel policies as written and distributes to staff as needed. Maintains employee personnel files and licensing records. Acts as a liaison between patients and staff concerning problems and complaints and attempts to resolve the matter(s). Ensures all required employment, payroll, and benefit documentation is obtained from staff and maintained in the proper files. Assists with tracking and reporting as needed. Keeps practice in compliance with health regulations and OSHA. Assures that the practice property is clean, professional and well-kept and that all clinical and office equipment is kept in proper working order and arranges for landscaping/gardening or other services as required. Assists the employer with developing a marketing program to maintain the financial welfare of the practice. Reviews fee structures for products and services with the executive team and implements changes to achieve financial success. Research costs associated with purchasing supplies and equipment to ensure the most advantageous price is obtained. Why Choose Levens Orthodontics? Established and Expanding Practice: With a legacy rooted in orthodontics, our practice has been serving the Western St. Louis area since 1988. We've grown to include a second location in the Southern St. Louis area in 2018, focusing on quality over quantity and earning numerous patient referrals. Expertise and Continuous Learning: Benefit from working with a team committed to extensive training, including specialized techniques like lingual orthodontics. Under the guidance of our lead Orthodontist Dr. Levens, a professor at St. Louis University, you'll gain a deep understanding of the "why" behind our methods, enhancing your professional growth and expertise. Supportive and Experienced Team: Join a small, close-knit office with a team comprised of several individuals who have been with us for 7-8 years. Our team includes dedicated business assistants and typically four orthodontic assistants, fostering a collaborative and supportive work environment. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Levens Orthodontics and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Benefits: Bonus based on performance Competitive salary Employee discounts Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $15.00 - $17.00 per hour

←Back to all jobs at Mediplex Hospice LLC Office Manager - Swansea, IL Medi-Plex Hospice is a certified Medicare Home Health Agency that offers comprehensive home health services to its clients. Quality care is the primary focus of our organization, and we make every attempt to personalize our service to meet the needs of our clients. It is important to us that service standards exceed the industry average. Medi-Plex Hospice is seeking an Office Manager to join our team! Responsibilities: Supervises and trains all clerical staff in hospice agency Exhibits excellent customer service skills Assists office staff with secretarial aspects of office organization, including but not limited to: filing, compiling charts, breaking down discharged charts; keeping copies of agency paperwork and opening packets updated and available for staff; ordering office equipment as necessary; reporting equipment problems or malfunctions to appropriate personnel Answers telephone inquiries and channels them appropriately Assists with staffing/schedules as necessary. Coordinates with contract therapy services as needed for scheduling visits Updates patient information in the computer system, maintains active patient records and active patient list Responsible for monthly reports as requested by Administrator Responsible for the Advisor Board Meetings which include sending notices, requesting and scheduling the meal, copying information and policy changes for each member Initiates referral information if necessary; maintains and tracks all referrals made to the agency Examines all paperwork turned in for completeness, logs all visits on statistical sheets, and maintains patient lists. Procures requested information from charts as needed for ADR requests Participates in case conferences, as needed Qualifications: High School graduate with the ability to efficiently manage staff and total office organization. At least one year of hospice experience preferred Computer, secretarial, accounting, medical terminology, and billings skills are desirable Good communication skills and the ability to deal effectively with the staff and public are very important Must possess a second form of ID (Social Security Card or Birth Certificate Please visit our careers page to see more job opportunities.

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Training & development Office Manager Flooring & Home Improvement Employment Type: Full-Time with paid Holidays and PTO Salary Range: $45,000$55,000 + Bonus Opportunities Ready to Build Something Awesome? This isnt your typical desk job its a hands-on opportunity to help grow a local Floor Coverings International franchise from the ground up while shaping an exceptional customer experience in your community. Were a family-owned, fast-growing flooring and home improvement company seeking an Office Manager who is organized, energetic, and passionate about people. Youll wear many hats from managing operations and scheduling to engaging with customers and supporting local marketing efforts. If youre a creative problem-solver who thrives in a dynamic, fast-paced environment and loves helping people, this could be the career for you. Who We Are Floor Coverings International is the #1 mobile flooring company in North America, with over 300 locations across the U.S. and Canada. Our unique shop-at-home model allows customers to explore flooring options from the comfort of their home earning us a 4.8-star average rating from over 400,000 happy customers. We believe in craftsmanship, community, and culture and were looking for someone who shares those values. What Youll Do as an Office Manager Be the welcoming voice of our company answer calls and manage communications with customers, installers, and vendors. Schedule sales appointments and follow up on open proposals to keep the pipeline moving. Ensure every customer has a 5-star experience through consistent follow-up, thank-you notes, and review requests. Keep the office organized, professional, and inviting. Maintain accurate data in Salesforce and QuickBooks, ensuring clean records from lead to close. Assist with order tracking, job scheduling, and delivery coordination. Support production by communicating timelines, job details, and updates with customers and installers. Marketing & Community Engagement Help manage local marketing efforts including social media content, community events, and home shows. Post engaging content on Facebook, Instagram, and LinkedIn that highlights our work and tells our story. Coordinate with marketing partners to ensure strong online presence and return on ad spend. Plan and support local outreach and partnership events with realtors, property managers, and contractors. What Were Looking For 13 years of experience in office administration, customer service, or home improvement (flooring experience a plus). Strong multitasking, organization, and follow-through skills. Excellent phone and written communication skills. Required: QuickBooks essential for daily operations and financial management. Bonus skills: Salesforce, Excel, and social media platforms helpful but not required. A positive, team-oriented attitude with a willingness to learn and grow. Comfortable working independently and managing multiple priorities. Occasional availability for weekend or after-hours community events. Why Youll Love Working With Us Opportunity to grow with a growing company your ideas will help shape our future. Family-owned, people-first culture that values integrity, creativity, and community. Competitive pay, performance-based bonuses, and room for long-term growth. Paid training and the chance to represent a national brand that truly cares about its customers. No two days are the same and thats what makes it fun. Meet Mitch and Kenny Your Newest Floor Coverings International Owners Mitch and Kenny are the newest members of the Floor Coverings International family, bringing a true father-son partnership to the area. Mitch leads the business full-time as the owner-operator, while Kenny provides invaluable behind-the-scenes supportand often jumps in for hands-on help whenever needed. Together, they make a strong team dedicated to service, quality, and community. Mitch and his wife, Bianca, have been married for two years and are excitedly preparing to welcome their first baby in February. When Mitch isnt working, youll likely find him camping or out on the golf course. Bianca is a proud high school teacher who fully supports the familys new business adventure. Family is at the heart of everything Mitch and Kenny do. They are committed to building a warm, supportive atmosphere within their business and look forward to growing their team with people who value connection, integrity, and community just as much as they do. If youre organized, proactive, and excited to manage operations while delivering a stellar customer experience, wed love to hear from you! Apply today and help us deliver the #1 flooring experience in North America.

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Management experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION 7 N Euclid Ave, St. Louis, MO 63108 Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Job DescriptionBenefits: 401(k) Paid time off Profit sharing Immediate opening for part-time Administrative Assistant/Office Manager for small business in Bridgeton, MO area. This position includes covering all inbound phone calls, handling general administrative tasks involved in managing a front office, and backing up office staff when needed. This position requires excellent communication, organization, and problem-solving skills. Must be detail oriented, and proficient with basic math, grammar and keyboarding. Experience with Microsoft suite is required. Must have reliable transportation. Hours are part-time - Monday through Friday, 9 a.m.-3 p.m., with 30 min. lunch break. Benefits include 401(k)/Profit Sharing and paid vacation/holidays.