Office manager/administrative assistant jobs in Casa Grande, AZ - 167 jobs

Arizona Turf Masters (AZTM) is a specialized landscape contractor with nearly 20 years of operating history. We are known for craftsmanship, technical execution, and long-term client relationships. We are hiring an Office Manager - Installation Operations to bring structure, consistency, and accountability to the internal coordination of our installation business. This role is not a field position and not a people-management role. It is an in-office, systems-focused position responsible for making work visible, ensuring follow-through, and holding the organization to agreed processes. Why This Role Exists As our business has grown, too much operational work has lived in inboxes, texts, spreadsheets, and people's heads. That creates reactivity, missed follow-ups, and unnecessary stress. This role exists to: Reduce last-minute issues and fire drills Improve visibility into installs, schedules, and follow-ups Ensure systems are used consistently Hold the organization accountable to timelines and commitments If you have the skills to create clarity, enforce accountability, and drive follow-through, you will be a strong fit for this role. What This Role Is - and Is Not This role is: An internal operations and systems role Responsible for coordination, documentation, and accountability Focused on process, visibility, and follow-through An extension of leadership intent (without disciplinary authority) This role is not: A field supervisor or installer A people manager or disciplinarian A sales role This role requires ongoing ownership, not one-time cleanup. Core Responsibilities Systems Implementation & Ownership (Primary Focus) Lead the rollout and ongoing use of HubSpot as the central system for: Job flow Scheduling visibility Customer communication tracking Documentation and follow-ups Support the implementation and use of ClickUp for: Internal task tracking Project timelines Accountability and follow-through Help establish Slack as a structured internal communication tool (after core systems are stable) You are responsible for training, adoption, and reporting on system usage. Leadership Support & Operational Assistance Provide project coordination and administrative support across operational initiatives, ensuring timelines, documentation, and ownership remain clear Provide organizational and administrative support to the Director of Operations and founders as needed, primarily focused on tracking, coordination, and follow-through Assist with organizing priorities, documentation, and short-term initiatives that support operational execution Support time-sensitive or one-off operational tasks when needed, without detracting from core systems responsibilities Installation & Office Coordination Serve as the internal coordination hub between sales, operations, and leadership Track installation schedules, upcoming jobs, and required prep Assist with answering and routing incoming calls during business hours to ensure timely responses and proper handoff to the appropriate team member Ensure documentation (plans, notes, expectations) is complete and accessible before installs Surface risks, gaps, or delays early-before they become problems Accountability & Visibility Monitor dashboards and reports to ensure follow-ups and commitments are being met Proactively flag missed steps or delays to the appropriate leader Maintain clear, shared visibility into job status and priorities This role does not discipline employees. It ensures issues are visible and escalated appropriately when needed. Administrative & Asset Oversight Review and track expense submissions and receipts Maintain visibility into company assets (vehicles, computers, equipment) Track vehicle maintenance schedules and compliance Support internal reporting and documentation Tools & Environment Microsoft 365 (Outlook, Excel, Word, Teams) HubSpot (core system) ClickUp Slack QuickBooks Enterprise Desktop Select AI tools to support documentation, summaries, and organization Comfort learning and enforcing systems matters more than prior mastery. What Success Looks Like After 6 Months HubSpot is live, organized, and actually used ClickUp supports real task ownership and timelines Installation schedules are predictable Fewer customer escalations and reinstalls Leadership is no longer the default follow-up mechanism Internal roles and responsibilities are clearer Ideal Candidate 3+ years in office management, operations, or senior administrative roles Highly organized and systems-oriented Comfortable holding others accountable to process Calm under pressure; not reactive or easily overwhelmed Strong written and verbal communicator “I'll figure it out” mindset Comfortable working fully in-office in North Phoenix Compensation & Growth Salary: $55,000-$70,000 Employer Sponsored Health, Dental, Vision, 401K and PTO. Clear opportunity to grow into a Senior Office or Operations Manager role as systems mature and responsibility expands Growth comes from demonstrated leverage and Commitment How to Apply Apply through LinkedIn with: Resume Brief note explaining why this role fits your experience Recruiters and agencies need not apply. Final Note (Important) This role is designed to bring discipline to the business, not absorb chaos. Candidates who thrive here bring structure, accountability, and building systems that last.

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Full-time Description The Office Manager will be responsible for managing office staff, coordinating administrative functions, and ensuring efficient and effective office operations. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a background in healthcare administration. Responsibilities: Staff Management and Supervision: Recruit, hire, train, and supervise office staff, including receptionists, medical secretaries, and administrative assistants. Provide leadership, guidance, and support to office staff, fostering a positive and productive work environment. Administrative Coordination: Coordinate administrative functions, including patient scheduling, appointment management, medical records management, and insurance verification. Oversee patient check-in and check-out processes, ensuring efficient and accurate registration and billing procedures. Insurance Verification and Authorization: Coordinate insurance verification and authorization processes for patient appointments, procedures, and services. Verify patient insurance coverage, eligibility, and benefits, and obtain pre-authorizations and referrals as needed. Patient Relations and Customer Service: Serve as a point of contact for patient inquiries, concerns, and complaints, and address patient issues in a timely and professional manner. Ensure high-quality customer service and patient satisfaction by providing courteous and compassionate assistance to patients and their families. Quality Assurance and Compliance: Ensure compliance with regulatory requirements, practice policies, and industry standards for office operations, patient privacy, and confidentiality. Implement quality assurance measures, audit procedures, and performance improvement initiatives to enhance office efficiency and effectiveness. Vendor Management and Supplies Procurement: Manage relationships with vendors, suppliers, and service providers to ensure timely delivery of office supplies, equipment maintenance, and support services. Coordinate procurement of office supplies, medical equipment, and other resources needed for office operations. Requirements Minimum of 3-5 years of experience in office management, preferably in a healthcare or medical practice setting. Strong leadership and supervisory skills, with the ability to motivate and inspire office staff to achieve excellence in their roles. Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities in a fast-paced environment. Proficiency in using office management software, electronic health records (EHR) systems, and billing software. Strong communication and interpersonal skills, with the ability to interact effectively with patients, healthcare providers, and administrative staff. Knowledge of healthcare regulations, compliance requirements, and billing practices. Commitment to providing high-quality patient care and ensuring a positive patient experience. Salary Description $50,000 - $65,000

Job Description We're looking for an Office Manager to lead our growing team! BlueDot Dental, in Gilbert, AZ, is seeking a skilled, compassionate and effective leader to join our team. We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about delivering exceptional patient care and thrive in a supportive and progressive environment, we invite you to apply for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. Responsibilities: Plan and manage dental business operations to ensure excellent patient support services. Explain treatment plans to patients Ensure that patient appointments, cancellations and last-minute adjustments are handled property Respond efficiently to patient and doctor needs and inquires Ensure the delivery of quality dental care to patients Respond to patient queries and issues and ensure patient satisfaction Resolve patient issues in accordance with company policies and procedures, healthcare regulations and dental board standards Oversee daily office activities and provide direction and guidance to staff as needed Organize and present payment schedules with patients Manage specialist referral process Tran, develop and manage staff to meet performance standards Develop promotional programs to attract more patients Assist in employee performance evaluation, promotion, termination, and retention activities Identify areas of improvements and concerns and implement appropriate corrective actions Oversee staff scheduling as to ensure full coverage Organize and oversee supply purchases Run and analyze management reports Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Adhere to all HIPAA regulations Take responsibility for the appearance and functionality of the dental office All other duties as assigned Qualifications: Dental Assistant certification preferred, but not required Must have 3-5 years of recent and relevant experience working in the Dental field, preferably management 3 years of experience with dental treatment coordination (indemnity/ PPO/HMO, state and federal plans) 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role - not required but preferred 1-3 year of customer service experience preferred High school diploma or general education degree (GED) required Excellent organizational skills, ability to prioritize, and comfortable working independently Exceptional oral and written communication skills, including strong spelling, grammar and punctuation Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills Strong attention to detail Proficient computer skills and ability to operate general office equipment Must have experience with Dental Insurance We are an equal opportunity employer (EOE)

JOB PURPOSE: The Office Manager is responsible for overseeing the daily operations of the dental office, supporting the doctor and staff in delivering the best possible patient care. GENERAL DUTIES & RESPONSIBILITIES: Ensures fundamental systems and protocols are in place within the supported dental office, allowing the doctor to focus on dentistry. Supervise the on-site laboratory which includes, but is not limited to, regulating quality of work, production, and maintenance/cleanliness. Supervise the office team which includes, but is not limited to, scheduling/patient flow, maintenance and cleanliness of the office, verification of compliance in terms of patent charts and other legal requirements (e.g., OSHA and HIPAA mandates). Responsible for dental team development, building positive relationships with the dentist and dental team members, and managing schedules to meet daily dentistry goals. Motivate office team members and proactively seek ways to improve the dental practice. Manage all front and back-office tasks, including daily operations of the dental office, managing both employee and patient relations, performance management, and achieving operational goals. Achieve revenue goals by overseeing patient scheduling, staff productivity, and treatment planning coordination. Works with the Doctor and patient to ensure the patient completes the Doctor prescribed treatment plan; uncovers and removes the patient's barriers for completing treatment; alerts the Doctor when the patient has clinical questions; educates the patient regarding insurance benefits and affordable payment options including third-party patient financing. Resolve patient complaints in a professional and caring manner. Other duties as assigned. EDUCATION RECUIRMENTS: Bachelor's degree preferred GENERAL KNOWLEDGE, SKILLS & ABILITIES: Strong interpersonal, leadership, management, and relationship-building skills 1 to 3 years of supervisory experience Superior written and verbal communication skills Familiarity with dental office procedures and terminology is helpful Strong computer skills and the ability to learn new programs Strong marketing background Competitive spirit with an entrepreneurial mindset to exceed goals Proven and successful treatment planning case acceptance & closing rates increasing production growth preferred Must be willing to relocate within our 9-state market after training is completed

Job Description We are a patient- and team-focused private dental practice, and we're currently looking for a Dental Office Manager to join our team! We pay at the top end of the profession and provide medical, dental, PTO, bonus, paid vacations, and additional training and guidance to help our team members reach their career growth and professional goals. We are looking for applicants who have the following qualifications: A positive, can-do attitude! Minimum of 2+ years of experience in Dental Office Management. Ability to support doctors with monthly team meetings. Strong organizational skills to ensure timely 90-day and annual performance evaluations. A servant leader who sets the tone and leads by example. Someone who fosters positive relationships with both doctors and team members. High level of integrity, professionalism, and reliability. Professional in appearance, behavior, and communication. Open to learning and able to follow structured training materials. If this sounds like the right opportunity for you, we'd love to hear from you! Apply now!

Job Description Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at A Tooth Doctor for Kids-University in Mesa! At A Tooth Doctor for Kids, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Saturday work as needed Occasional travel to surrounding offices as needed Daytime hours Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Be part of JPMorganChase's Wholesale Lending Services group! Join our Central Insurance Team and be the compliance expert we're looking for. As an Insurance Service Manager II within JPMorganChase, you will play a pivotal role in ensuring the quality and timeliness of insurance servicing activities. Your expertise in reviewing assets and collateral for appropriate insurance coverage will be crucial in maintaining the integrity of our loan portfolio. You will be expected to identify trends, root causes of errors, and propose solutions to enhance our servicing guidelines. Your proficiency in conflict management and critical thinking will be key in liaising with various departments and external vendors, ensuring compliance with policies and procedures. Your advanced strategic planning and time management skills will enable you to effectively prioritize tasks, manage change, and drive continuous improvement in our lending services. **Job responsibilities** + Conduct comprehensive reviews of assets and collateral to ensure appropriate insurance coverage, utilizing advanced knowledge of insurance servicing and lending services. + Analyze and report on the quality and timeliness of insurance servicing activities, identifying trends and root causes of errors to enhance servicing guidelines. + Collaborate with internal departments and external vendors to ensure compliance with policies and procedures, leveraging proficient conflict management skills. + Prioritize and manage tasks effectively, utilizing advanced time management and strategic planning skills to drive continuous improvement in lending services. + Contribute to the development and implementation of process improvements, utilizing problem-solving skills and a keen attention to detail. **Required qualifications, capabilities, and skills** + Three or more years of experience in insurance servicing, with a focus on reviewing assets and collateral for appropriate coverage. + Demonstrated proficiency in analyzing and reporting on the quality and timeliness of insurance servicing activities. + Proven ability to identify trends and root causes of errors in insurance servicing, and propose effective solutions. + Advanced skills in strategic planning and time management, with a track record of driving continuous improvement in lending services. + Proficient in conflict management, with experience in liaising with various departments and external vendors to ensure compliance with policies and procedures. **Preferred qualifications, capabilities, and skills** + Proficient in leveraging AI/ML to enhance insurance processes and improve decision-making capabilities. + Skilled in overseeing project management activities to ensure timely and successful delivery. + Strong ability to build and influence relationships, with excellent written, oral, and interpersonal communication skills. + Capable of identifying opportunities for process enhancements and implementing best practices JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Office Manager, Registrar, Attendance Type: Charter Job ID: 131739 County: East Maricopa Contact Information: CAFA Inc 4055 E Warner Rd Gilbert, AZ 85296 District Website Contact: Fidelis Velasquez Phone: ********** Fax: District Email Job Description: Learning Foundation and Performing Arts - Gilbert is hiring for a full-time Front Office Manager for the 2025-2026 School Year. We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting students and visitors, student registration, attendance and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities * Serve as the point person for office manager duties * Schedule appointments * Answer phones * Greeting students, parents, visitors and staff * Order supplies * Attendance * Student Registration to maintain student records, enrollment, transfers, withdrawals, records requests, and other registration duties under the direction of the principal and District Office. * Maintain the office condition and arrange necessary repairs * Partner with HR to update and maintain office policies as necessary * Organize office operations and procedures Skills * Proven experience as an Office manager, Front office manager, or Administrative assistant * Knowledge of office administrator responsibilities, systems, and procedures * Proficiency in MS Office (MS Excel and MS Outlook, in particular) * Hands-on experience with office machines (e.g. fax machines and printers) * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem-solving skills * Excellent written and verbal communication skills * Strong organizational and planning skills in a fast-paced environment * A creative mind with an ability to suggest improvements * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus * Previous work in a Mental Healthcare related field is a plus but not required. * Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card. * Preferred 1-3 Years Related Experience. Physical Demands: * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * Duties are typically performed in school and/or office settings throughout the division. * May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. * Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job-related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions. To Apply: * Email a copy of your current resume * Transcript or diploma * Teaching and/or Special Education Certificates (if applicable) * Current Arizona IVP Fingerprint Card * Three letters of professional reference. * (If applicable, please include any endorsements, training, education in progress, experience, and/or certifications). Job Type: Full-time. Salary based on experience and education. Benefits available for full-time employees. Job Types: Full-time, Contract Benefits: * Dental insurance * Health insurance * Life insurance * Vision insurance Ability to Commute: * Gilbert, AZ 85296 (Preferred) Ability to Relocate: * Gilbert, AZ 85296: Relocate before starting work (Preferred) Work Location: In person Other:

Pay Grade: C (Exempt Support Staff Salary Placement) Department: School Accountable To: School Principal FLSA Status: Exempt Calendar: 227 days Summary: In general direction, incumbent manages the school office functions to include supervising office personnel, overseeing student attendance procedures, managing cash handling procedures, maintaining student records, managing the timekeeping system, overseeing volunteer services, handling substitute services, assisting with the budget management, and handling other office-related functions. Essential Functions: * Supervises school office personnel. * Recommending new hires. * Determines workloads and work schedules. * Trains office personnel. * Monitoring work performance and conducts evaluations. * Handles informal discipline. * Manages student records and attendance. * Ensures information is accurate and completed in timely manner. * Receives and responds to requests for student records from other schools. * Maintains student records and related files. * Ensures compliance with retention of files. * Oversees the daily operations and customer service of the school office. * Manages and ensures compliance of the cash handling procedures of the school. * Processes timekeeping, leave usage and time corrections for all campus support personnel. * Assists the principal with the management of the school budget. * Enter and manage purchase requisitions for the school. * Manages and coordinates the school calendar. * Coordinates field trips for schools. * Handles school substitute procedures. * Manages the volunteer services of the school. * Manages communication procedures to include preparing correspondences, memos, newsletters, reports, bulletins, board reports, and forms. * Assists the principal with scheduling of students and creating sections in the student information system. * Coordinates translation services for the school. * Dispenses medications to students and performs emergency first aid as required. * Performs other duties as required. Required Qualifications: To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary. * High School Diploma or equivalent (G.E.D.) * Three years of office related experience Preferred Qualifications: It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position. * Associate's degree in Business, Management or related field * Two years of supervisory experience * Two years of office administrative experience * Two years of work experience in public schools * Proficiency in English and target language Knowledge and Skills Required: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required, but not limited to, for this position include: * Applying general office practices and procedures; * Applying supervisory principles and practices; * Making decisions and resolving problems; * Applying proper grammar and writing techniques; * Applying finance and budgetary applications; * Utilizing and applying basic accounting practices; * Working independently to meet priorities and deadlines; * Complying with applicable laws and regulations; * Maintaining records; * Staying current on district policies and procedures; * Problem solving; * Understanding of school programs; * Demonstrating and modeling active listening skills; * Maintaining confidentiality; * Using computer information systems and Microsoft Office programs; * Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. Working Conditions: The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Children's Dental Land & Kid's Dental Specialists is a bilingual (English,Español), pediatric dental clinic which provides dental care to infants, kids, teens, adolescents, and special needs children. Currently, Children's Dental Land & Kid's Dental Specialists is operating in 2 locations. Company Policy A non-smoking and drug free environment. Gun free environment. Job Description PURPOSE The Office Manager is responsible for the day-to-day functions of the dental office, as well as the management of all non-licensed staff members. ESSENTIAL JOB FUNCTIONS Ensure the office delivers quality and compassionate dental care to every patient Maintains adequate staffing levels by interviewing, screening and selecting applicants to meet patient schedule Responsible for employee satisfaction and retention through practices that promote communications, rewards/recognition, teamwork, and administration of effective employee relations practices Ensures training and development of staff by identifying training needs and establishing initiatives to meet company/individual objectives Achieves office financial performance targets such as revenue and billing first time approval rates Responsible for the operational readiness, appearance and presentation of the office Partner with Community Relations Specialist to drive local marketing efforts through participating in local community affairs and events to include school screenings, board member meetings and any opportunity to promote a positive image of Kool Smiles Responsible for holding staff to the highest integrity by adhering to all government regulations and company standards ADDITIONAL DUTIES AND RESPONSIBILITIES Assumes additional responsibilities and performs special projects as needed or directed. REQUIRED QUALIFICATIONS Education, Training and/or Experience Bachelor's degree with a minimum of 3 years management experience of 15 or more employees, or equivalent combination of education and experience. Knowledge, Skills, Abilities and Personal Characteristics Must love working with children Compassion and high level of service for our patients, parents and staff Integrity, always doing the right thing Team building skills; organizational and staff development skills Strong interpersonal and communication skills Well-developed analytical and problem solving abilities Ability to read and interpret reports, write reports and business correspondence Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines High degree of initiative, accountability and independent judgment Professional manner and appearance at all times Computer skills: Microsoft Office programs. Qualifications Minimum Qualifications Management experience in healthcare Experience with Commercial Insurance or Medicaid billing Experience training staff Experience with employee relations and performance management practices Additional Information Preferred Qualifications Application Details The successful candidate will be required to complete a pre-employment screening consisting of a Criminal Record Check,Drug Test, Degree Verification. Only those applicants selected for an interview will be contacted. Children's Dental Land & Kids Dental Specialists is an Equal Opportunity Employer TO APPLY Interested applicants can submit a current resume along with their cover letter, in confidence to: ***************************************************

Location: Mesa, Arizona | Full-Time | On-Site About Us: We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly. Position Overview: The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, timecard auditing, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats. Key Responsibilities: 1. New Hire Onboarding & Workstation Setup Coordinate all onboarding logistics for internal team members. Set up workstations, including computers, phones, email accounts, and software access. Liaise with IT as needed to ensure systems are properly configured for each new hire. 2. Employee Health Benefits Enrollment & Auditing Monitor and track Employee Start/End Dates for Insurance Enrollment Enroll new hires to WWM health insurance & 401K via portal Conduct routine audits to ensure compliance with internal policies and labor laws. Generate weekly and monthly reports for payroll processing. 3. Office Supply & Equipment Management Answer Main Phone line Maintain and restock office supplies, equipment, and snacks. Monitor inventory levels and manage vendor relationships. Track office expenditures and ensure purchases remain within budget Manage outside vendors, Phone, Internet, IT, Etc 4. Recruitment & Administrative Support Assist with posting job openings on job boards and managing candidate flow. Schedule interviews and help coordinate communication between recruiters and candidates. Provide general administrative support across departments as needed. Qualifications: 2+ years of experience in office administration, coordination, or a related role. Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines in a fast-paced setting. Benefits: Health, dental, and vision insurance 401(k) retirement plan Paid time off and holidays Opportunities for professional growth and development A supportive, team-oriented work environment

Choice Home Health Agency LLC has established itself as one of the fastest-growing home care companies in the Valley, and we are excited to enhance our team with a dedicated Office Manager. We are seeking a hardworking, ambitious, and positive individual who will flourish in our dynamic environment. In the capacity of Office Manager, the successful candidate will have the opportunity to utilize exceptional communication, computer, and customer service skills, working independently to advance our operations. This role will entail managing calls from clients, caregivers, and support coordinators with confidence, ensuring that our services are provided promptly and with the utmost safety. We are looking for an individual who not only demonstrates strong communication abilities but also embodies self-discipline and a sincere passion for connecting with people. We invite you to join us in our mission to deliver outstanding care.

Department: Operations Reports to: Director of Manufacturing Operations About Us Quantum Computing Inc. (QCi) (Nasdaq: QUBT) is an innovative, integrated photonics company that provides accessible and affordable quantum machines to the world today. QCi products are designed to operate at room temperature and low power at an affordable cost. The Company's portfolio of core technology and products offer unique capabilities in the areas of high-performance computing, artificial intelligence, cyber security as well as remote sensing applications. Position Description This position is responsible for overseeing the daily office operations of QCi Fab-1 facility with a focus on ensuring operational efficiency by providing staff support, managing supplies, helping manage budgets, shipping and receiving, scheduling, vendor coordination and other tasks as assigned. This position is also responsible for working closely with the management team in capital expansion projects and all related coordination. Duties and Responsibilities * Overseeing daily activities and working closely with the manufacturing team in order to maintain efficiency and compliance with policies * Working closely with the legal department to ensure timely execution of NDAs and other legal documents * Working closely with the Director of Manufacturing Operations and the Director of Construction to support activities associated with construction administration and planning * Working closely with a cross functional team of stakeholders in assisting with capital equipment selection and procurement * Work closely with the Environmental Health and Safety Manager to support training and compliance for all the manufacturing staff * Work closely with the leadership team to coordinate the Lean manufacturing program * Attending cross functional meetings and taking and disseminating meeting minutes to appropriate stakeholders Required Skills and Experience * 5-8 years ' experience in Office Management * Experience in shipping / receiving and international export and import logistic * Demonstrated experience in customer service * Demonstrated experience working in cross-departmental teams * Experience in tracking site milestones and event coordination Preferred Qualifications * 10+ years' experience in office management * Experience working in a part of an operations team, especially in a manufacturing or a high tech research and development environment * Experience in coordinating HR related functions such as new hire orientations and employee onboarding Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above. Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

We're excited to provide the best education in the best environment to our students! Academies of Math and Science Front Office Manager Compensation: $37,000 - $40,000 annually, DOE This is not a remote role. About Us The Academies of Math and Science (AMS) is a network of high-performing public charter schools committed to providing rigorous, college-preparatory education to students in underserved communities. For more than 20 years, we have focused on high expectations, strong instructional practices, and meaningful support systems that help students thrive academically and personally. We are seeking a highly organized, professional, and service-oriented Front Office Manager who will serve as the face of the campus and a key support for students, families, and staff. About the Role The Front Office Manager ensures smooth daily operations of the school front desk and administrative office. This role includes overseeing visitor check-in, managing communication channels, maintaining student records, supporting compliance tasks, and providing excellent customer service to staff, families, and community partners. The successful candidate will thrive in a fast-paced school environment, demonstrate initiative, communicate clearly, and model professionalism at all times. Responsibilities Greet and assist students, families, visitors, and staff in a professional and welcoming manner. Operate a multi-line phone system and manage email and front-office communication. Maintain daily attendance records, student files, and compliance documentation. Support parent communication, student enrollment, and campus operations. Manage calendars, scheduling, and campus logistics as needed. Oversee visitor management, including security logs and building entry procedures. Maintain an organized, clean, and professional front office environment. Assist with school-wide administrative support including forms, documentation, and communication tasks. Provide support during key operational events such as parent conferences, testing windows, and enrollment seasons. Qualifications & Competencies Required: High school diploma or equivalent Minimum typing speed of 60 words per minute Ability to operate a multi-line phone system Proficiency in Microsoft Word and Excel (other Microsoft 365 tools preferred) Strong communication, customer service, and interpersonal skills Ability to multitask and prioritize in a fast-paced school environment Reliability, professionalism, and confidentiality when handling sensitive information Commitment to the AMS mission of serving students in underserved communities Preferred: Bilingual (Spanish-English) Experience using student information systems (PowerSchool, SchoolMaster, or similar) Prior experience in a school or high-volume office environment Why Work With AMS? Competitive compensation and bonus eligibility Full benefits including medical, dental, vision, life insurance, disability, retirement with employer match, and paid time off Supportive, mission-aligned work culture Ongoing training and professional development Opportunities for long-term growth and career advancement Join us to enjoy rewarding challenges and ongoing opportunities!

At the office of Matthew Cavendish, DDS, PLLC, we're more than just a dental practice-we're a team dedicated to excellence, innovation, and a supportive culture. Since 2007, we've grown into one of Arizona's most respected dental offices, proudly serving the communities of Phoenix, Scottsdale, Cave Creek, and beyond. Our team thrives in a workplace that blends advanced, proven technology with a welcoming, family-like atmosphere. From digital x-rays with less radiation to intraoral cameras, cavity-detecting DIAGNOdent systems, and laser dentistry, we embrace tools that allow us to provide the highest level of care while making our work easier and more effective. We believe in creating an environment where every team member feels valued, supported, and empowered to grow. If you're looking for a place where innovation meets compassion-and where your contributions truly matter-you'll find it here. Our office managers serve as leaders and are the heart and soul of the practice. Our managers focus on partnering with our doctors to optimize practice performance and provide the best patient experience. By joining our team, you will have: Time Off: Up to 3 weeks PTO (*CA/MN* Up to 3 Weeks Collective Paid Time Off)+ 8 Paid Holidays (PTO rolls over!) Parental Leave: Up to 3 weeks paid 401(k) Match Health Benefits: Medical, dental, vision, HSA & FSA + earn up to $2,000/year when selecting our quality care plans Employee Assistance Programs: Free 24/7 support for personal, financial & legal issues CE & Growth: SPEAR access + continuing education Wellness Perks: $28/month gyms, 12K+ on-demand workouts when selecting our quality care plans Pet Insurance: Flexible plans + 24/7 telehealth for your pet Key Responsibilities Post insurance and patient payments, verify insurance, and appeal denied insurance claims Check in patients and preparing and presenting simple treatment plans Complete end of day Run daily, weekly, and monthly reports from practice management system Conduct daily huddle meetings Establish schedules and work assignments for team members according to workload, space, and equipment Identify problems, provide training to team members, and deliver feedback Maintain Practice Management System to store accurate data and produce reports. Authorize expenditures to budget. Competencies and Qualifications: Ability to delegate tasks effectively Proactively manage performance expectations Prioritization of competing commitments and initiatives Ability to manage up, across and down effectively Strong verbal and written communication Customer service experience Leadership and management experience Dental office experienced (preferred) Additional Information: We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Working Environment & Physical Requirements Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.

Sample Company is the leading firm in our field in the metro area. We're proud of our 3.7 Glassdoor rating. We are seeking to hire an experienced Office Manager to join our team. If you're a passionate self-starter, Sample Company is a great place to get ahead. Apply today! Responsibilities for Office Manager Oversee and support all administrative duties in the office and ensure that office is operating smoothly Manage office supplies inventory and place orders as necessary Perform receptionist duties: greet visitors, and answer and direct phone calls Receive and sort incoming mail and deliveries, and manage outgoing mail Develop office policies and procedures, and ensure they are implemented appropriately Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure Manage office budget Identify opportunities for process and office management improvements, and design and implement new systems Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

The Office Manager is directly responsible for reporting to the Branch Director. The Office Manager is the communication center for employees performing multiple tasks. RESPONSIBILITIES 1. Answers phones in a professional and courteous manner. 2. Monitor and assists in maintaining patient charts. 3. Assists in coordination of care by: answering phones and making calls to ensure dissemination of needed information. 4. Requests and monitors for receipt of Physician Orders, Patients History and Physicals. 5. Maintains update information, tracking and logs: CAD, Patient Database, Patient charts, on call-logs, QA records. 6. Other miscellaneous office, clerical, and organization tasks as needed. Qualifications QUALIFICATIONS Good communication skills and phone skills Knowledge of computer software Typing skills (40 w.p.m.) Preferred experience in home health and hospice Ability to multi task Ability to understand and show compliance with regulations for home care and hospice

Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at A Tooth Doctor for Kids-University in Mesa! At A Tooth Doctor for Kids, we create smiles that last a lifetime by making every visit a Kidsperience! We re on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We re Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Saturday work as needed Occasional travel to surrounding offices as needed Daytime hours Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, Creating healthy habits that last a lifetime, is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you re ready to bring smiles and make a lasting impact, we can t wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.