Office manager/administrative assistant jobs in Clay, NY - 42 jobs

Our growing client is seeking a highly organized and proactive Office Manager to support daily operations and keep the business running smoothly. This role is ideal for someone who thrives in a small-team environment, can wear multiple hats, and is comfortable taking ownership of administrative and financial responsibilities. This is a full-time opportunity located near Syracuse, NY. Key Responsibilities: Oversee general office operations and ensure efficient workflow across the team Manage payroll processing and maintain accurate employee records Handle accounts payable and accounts receivable with strong attention to detail Assist with documentation, scheduling, and reporting related to remediation projects Support leadership with administrative tasks, vendor coordination, and internal communication Qualifications: Previous experience in office management within a small business setting Strong background in payroll, AP/AR, and general bookkeeping Familiarity with remediation industry processes or willingness to learn Excellent communication, time-management, and problem-solving skills Ability to work independently and maintain a high level of accuracy Pay for this position is commensurate with experience and education, ranging roughly from $60,000 - $70,000. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

The HIM Assistant is responsible for quality review of scanning, analyzing inpatient and outpatient records for complete and timely documentation, researching/coordinating the correction of any medical record number duplicates and/or documentation errors in EPIC and responding to requests for patient information. Extensive use of computerized applications required. Minimum Qualifications: Associates Degree and two years administrative, office, healthcare or relevant experience or equivalent combination of education and experience required. Excellent communication, analytical, computer and multi-tasking skills required. Preferred Qualifications: Degree in Heath Information Management, RHIT/RHIA, and medical records experience in an acute care setting preferred. Previous experience with electronic medical records systems strongly preferred. Work Days: Monday - Friday, 8am - 4:30pm, some holidays, no weekends Message to Applicants: This position has been re-posted. Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Job Description Office Manager - Construction Industry About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: Manage and process AP/AR tasks, subcontractor billing, and client invoicing. Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff. Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs. Maintain accurate and organized project files while tracking project progress, change orders, and job status. Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy. Support the project team with reporting, scheduling, and document management. Build and maintain strong working relationships with clients, consultants, and subcontractors. Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: Solid employment history with demonstrated success in full-charge bookkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills. Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred). Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines. Excellent verbal and written communication skills. Ability to adapt quickly to new software and processes. Work Environment: Office-based role in Syracuse, NY with no travel required. Standard office equipment use (computer, phone, printer, copier, fax, etc.). Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: Competitive salary (70k-95k). Comprehensive health, dental, and vision insurance. 401(k) with employer match. Paid time off and holidays. Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting chris.dececco@Prevailrecruiting.com (949)276-9529

Work Schedule Weekdays Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you have or would connect and work with a diverse community. The statement can be any length (e.g. paragraph or a page). You can upload the statement under the Diversity Statement document heading.

The Facilities Services Department at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 position, Grade 9. Review Date: Review of applications will begin immediately and will continue until the position is filled. Salary: $42,641/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefits package. Please click here for more information on benefits for full-time CSEA professionals. Date of Appointment: As soon as possible. Description of Responsibilities: * Interact in person, by telephone, and electronically with administrators, employees, students, and outside vendors * Help to facilitate and maintain communication among all campus departments and multiple Facilities Services departments * Manage confidential information such as, but not limited to, counseling memos, evaluations, requests to fill, etc. * Manage and respond to all emails received through the departmental email account * Schedule meetings, events, and maintain calendars for some of the Facilities Services departments * Responsible for supervising student employees * Create and continuously update spreadsheets and workbooks utilizing Microsoft Excel and Google Sheets * Work with all Facilities Services departments to help maintain a smooth workflow * Monitor AiM work order system and create/approve requests in the ready request portal * Maintain the Facilities Services listserv of all departments * Submit elevator service calls as requested * Assist in the purchasing of supplies or equipment for departments within Facilities Services * Complete requisitions, payment requests, and vouchers in Jaggaer * Schedule outside technicians, notify and keep calendar updated (e.g. Orkin, Tirrell's, etc.) * Take meeting minutes at meetings when needed for future reference * Close out work orders within the work order system per timeframes recommended and as needed * Work with supervisors or independently to make decisions concerning a variety of situations including, but not limited to, setting up Facilities Services department interviews * Track employee attendance at training and update employee information to reflect successful completion of training * Assist in coordinating annual OSHA training for all Facilities Services * Assist in coordinating annual employee and retiree physicals as required by NYS law Requirements: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Non-Competitive Minimum Qualifications (NY HELPS): One year of clerical experience. Competitive Minimum Qualifications: Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position. Permanent Appointment (Non-NY HELPS): One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law. 70.1 Transfer or Reinstatement: One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law. Reassignment: Permanent competitive or 55b/c service as an Office Assistant 2. Provisional Appointment: Eligible for provisional appointment under NYS Civil Service guidelines. Conditions of Employment: This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Additional Information: Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy. In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986. Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling ************ or emailing *************. For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery). SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at ************** or via email at ***************. For more details, reference New York State Department of Civil Service, Job Title Code #2581200, Office Assistant 2, and Grade 9. If you have any questions about the position, please call or e-mail: Human Resources ************ ************* Application Instructions: To Apply Submit: * Cover letter addressing qualifications and specifically addressing your experience * Resume * Copy of certificates related to qualifications * Contact information for three professional references electronically by clicking on the APPLY NOW button. Official transcripts are required at time of appointment. All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents. Please click CONTACT US if you need assistance applying through this website.

We are looking for our next great team member to join us as an Assistant Front Office Manager in our Front Desk department. We are committed to providing you with: Highly competitive wages An exceptional benefit plan for eligible associates & your family members 401K matching program for eligible associates Flexible scheduling to allow you to focus on what is important to you Discounts with our Crescent managed properties in North America for you & your family members Additional hotel discounts with Marriott International brand hotels Free Parking Free Meal during your shift Quarterly employee appreciation events to celebrate all your hard work! Marriott Syracuse Downtown seeks Assistant Front Office Manager to assist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality serve and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Here is what you will be doing each day as an Assistant Front Office Manager: Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate Respond to guest's special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPS and LSOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. Interact with sales staff to discuss and implement sales strategies to continually improve occupancy levels and revenues. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for agents and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Does this sound like you? You have at least one year of experience in Front Office/Front Desk/Rooms operations in a supervisory role. You have thorough knowledge of Front Office/Front Desk/Rooms operations. You have a real passion for the hospitality industry and for ensuring that our guests have a memorable experience at our hotel during their stay. As an Assistant Front Office Manager, you will be an inspiring leader and a role model for your team and always provide support and guidance to them. You are willing to “pitch-in” and help co-workers with their job duties and be a team player. Hotel experience required Marriott brand experience for this position is a plus Excellent written, verbal and organizational skills required Computer literacy and financial management a must At Crescent Hotels & Resorts we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That's why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create change through training, recruiting, and promoting diverse talent to strengthen our culture.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $60,500 - $65,000 /year + monthly and quarterly incentive earnings At Aspen Dental, we put You First. We offer: * A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* * Career development and growth opportunities to support you at every stage of your career * A fun and supportive culture that encourages collaboration and innovation * Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. * Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards * Hire, develop, manage and retain the office staff * Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care * Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability * Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance * Additional tasks as required Preferred Qualifications * Minimum of one year of managing a team of direct reports * High school diploma or equivalent; college degree is preferred * A people centric leader who motivates and inspires others * Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds * Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. * May vary by independently owned and operated Aspen Dental locations. Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Indus Hospitality Group's mission is developing, empowering, and supporting success in our employees. At the core of our brand we stand for Growth, Loyalty, Respect, and Flexibility. At Indus we offer a career, not just a job. Over the last four decades we have grown substantially through commitment to the region and communities we serve; helping fuel regional economic development with commerce and employment. We believe success is earned and teamwork matters, that hard work should be recognized, and diversity celebrated, that there is always something new to learn and innovation is supported. Indus Hospitality Group owns and operates more than 70 properties, primarily hotels and restaurants in the Rochester, Finger Lakes, and Western New York regions. The team at Indus Hospitality Group has been recognized numerous times as first-class operators, earning national and regional awards including the Dunkin' Brands Rising Star of the Year, the Microtel Inn & Suites Franchisee of the Year Award, the Hilton Worldwide Lighthouse Award, Best Western Champion Customer Care Award, and TripAdvisor Awards for Excellence. Reports To: Assistant General Manager or General Manager Summary Manage the work activities of all Front Office associates by performing the following duties. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and/or meet the physical demands. Essential Duties and Responsibilities include the following. Other duties may be assigned. Assign duties and shifts to associates and observe performance to ensure adherence to hotel policies and established operating procedures. Ensure proper cash and key control procedures are followed. Answer inquiries pertaining to hotel policies and services. Attend staff meetings to discuss company policies and guest complaints, and to make recommendations to improve service and ensure more efficient operation. Perform Front Desk duties as needed. Exceed Guest expectations by providing exemplary service Provide guests with information pertaining to available services and hours of the hotel, i.e. restaurant, lounge. Ensure effective departmental communication through logs, daily stand up meetings and monthly department meetings. Ensure all brand standards and initiatives are implemented and followed. Perform a variety of administrative tasks including, monitoring service trends using Guest Satisfaction results, processing department payroll, maintaining an accurate inventory of supplies, and handling any accounting and purchasing functions, i.e. cost and inventory levels for the Market/Pantry. Maintain up to date records and files. Provide information pertaining to hours and available services of the hotel, i.e. restaurant, lounge, room service. Ensure the cleanliness of the Front office, lobby and surrounding areas. Assist in checking all fixtures, equipment and conditions (lights, music, heating/cooling, furniture, wallpaper, etc.) for proper operations, settings and maintenance. Report deficiencies. Supervisory Responsibilities Directly supervises associates in the Front Office Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Follow policies and procedures; Support organization's goals and values. Demonstrate knowledge of EEO policy; Promote a harassment-free environment. Work within approved budget; Conserve organizational resources. Observe and enforce safety and security procedures; Determine appropriate action beyond guidelines; Report potentially unsafe conditions; Use equipment and materials properly. Demonstrate accuracy and thoroughness; attention to detail; Look for ways to improve and promote quality; Accept and apply feedback to improve performance; Monitor own work to ensure quality. Speak clearly and persuasively in positive or negative situations; Respond well to questions; Participate in meetings. Write clearly and informatively; Present numerical data effectively; Read and interpret written information. Be at work/meetings consistently and on time; Ensure work responsibilities are covered when absent; Complete work on time or notify appropriate person with an alternate plan. Treat people with respect; Inspire the trust of others; Work with integrity and ethics. Approach others in a tactful manner; React well under pressure; Accept responsibility for own actions; Follow through on commitments. Exhibit confidence in self and others; Inspire and motivate others to perform well; Effectively influence actions and opinions of others; Give appropriate recognition to others. Focus on solving conflict, not blaming; Maintain confidentiality; Listen to others without interrupting and get clarification; Keep emotions under control; Remain open to others' ideas and try new things. Build commitment and overcome resistance. Manage difficult or emotional customer situations; Respond promptly to customer needs and requests for service and assistance. Set and achieve challenging goals; Demonstrate persistence and overcome obstacles. Develop strategic project/implementation plans; Communicate changes and progress; Complete projects on time and budget; Manage project team activities. Prioritize and plan work activities; Manage competing demands; Use time efficiently; Meet or exceed productivity standards. Organize or schedule other people and their tasks; Develop realistic action plans. Determine work flow and procedures. Delegate work assignments; Match the responsibility to the person; Give authority to work independently; Set expectations and monitor delegated activities. Provide vision and inspiration to peers and subordinates. Balance team and individual responsibilities; Exhibit objectivity and openness to others' views; Contribute to building a positive team spirit; Build morale and group commitments to goals and objectives; Support everyone's efforts to succeed. Identify and resolve problems in a timely manner; Develop alternative/creative solutions; Work well in group problem solving situations; Use reason even when dealing with emotional topics. Display willingness to make decisions; Exhibit sound and accurate judgment; Support and explain reasoning for decisions; Include appropriate people in decision-making process; Make timely decisions; Understand business implications of decisions. Include staff in planning, decision-making, facilitating and process improvement; Take responsibility for subordinates' activities; Make self available to staff; Provide regular performance feedback; Develop subordinates' skills and encourage growth; Apply customer feedback (internal and external). Assess own strengths and weaknesses; Pursue training and development opportunities; Strive to continuously build knowledge and skills; Share expertise with others; Ask for and offer help when needed. Adapt to changes in the work environment;; Change approach or method to best fit the situation; Prepare and support those affected by change Requirements Education and/or Experience One to three years related experience and/or training; Associate's degree (A. A.) or equivalent from two-year college or technical school; or equivalent combination of education and experience. Computer Skills To perform this job successfully, an individual should have basic computer knowledge including Outlook email; Microsoft Excel Spreadsheet software and Microsoft Word Processing software. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of organization. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands The following are the customary physical efforts required to perform the essential functions of this job with or without accommodation: Move, transport, put, install, remove, replace, position, place, transfer Ascend, descend, traverse Move about or to, position self Detect, diagnose, operate, adjust, attach, position, set up, handle, tend to, activate, apply, measure, use, modify, input, write, compile, retrieve, make, construct, create, collect, inspect, prepare, serve Communicate, converse, discern, convey, discuss Determine, identify, recognize, perceive, estimate, judge, compare, observe, assess The associate must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Work Environment While performing the duties of this Job, the associate is occasionally exposed to outside weather conditions, dust and chemicals. The noise level in the work environment is usually moderate. The associate works in an environment open to the general public. Acknowledgement This is not necessarily an exhausting list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (emergencies, change in personnel, workload, rush jobs, technological developments or other business demands). Salary Description $19-$21 per hour

A construction company is seeking a detail-oriented Office Manager for a temp-to-possible-permanent position. In this role, you will: + Manage day-to-day office operations, keeping the office organized, stocked, and efficient + Greet visitors and serve as the first point of contact for our team + Set up and maintain the office environment, manage supplies, and ensure common areas are presentable + Provide daily coordination and administrative support to leadership and project managers + Plan and support office meetings, events, and company activities + Create and maintain documents, reports, and presentations in Excel and PowerPoint Ideal candidates are proactive, organized, and have previous administrative experience, preferably in construction or a related industry. Interested? Apply today to join our dynamic team! Requirements Administrative Office, Order Office Supplies, Maintain Office Supplies, Accounts Payable (AP), Receptionist Duties TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job Description Marketing Administrative Assistant Staffworks is recruiting for a temp to perm marketing admin assistant in Boonville, NY! Pay: $18 - $22/hr depending on experience Maintain Facebook and other social media pages Create and publish promotional advertisements Create and maintain print and radio ads Maintain all Internet sales Set-up and maintain showroom displays Assist with creating promotional items Administrative duties: Processing and creating invoices DMV paperwork Register for special events Booking hotels for Senior team travel Assist with basic computer issues (phones, computers) Requirements: High School diploma/GED Ability to multi-task Organized and proficient Work well under pressure Skills Required: At least 1 year of prior marketing experience Mac software experience Graphic Design Internet marketing Website design Clip Art/Adobe Photoshop Radio & print marketing

The OCC Counseling & Community Care Hub is seeking applicants for part-time Federal Work Study Hub/Office Assistants. This confidential position is open to students with enough Work Study funds to last through the Spring 2026 semester. DUTIES INCLUDE: * Assist students utilizing the Food Pantry, adhering to strict guidelines of the Food Bank of CNY. * General cleaning/upkeep of the Food Pantry. Disinfect commonly touched surfaces within office. * Stock shelves, rotate goods, and ensure food is easily visible and accessible to clients at all times. * Assist in connecting students with appropriate resources to address student's needs. * Put up/take down flyers on bulletin boards on all floors of each academic building on campus. * "Table" at various locations throughout campus to promote awareness of the services of the Community Care Hub. * Handle students in crisis and/or with sensitive situations with confidentiality, empathy and professionalism. * Other duties as assigned by Work Study Supervisor. Requirements: * Must have a valid FAFSA on file * Must have a financial need, as demonstrated by the FAFSA * Must be matriculated into a program * Attending at least half-time (6 credit hours) * Maintain satisfactory progress (SAP) towards the completion of their program * Appropriate dress, grooming and hygiene required. * Successful candidate will have: * A friendly, positive, professional demeanor; * Excellent communication skills; * Excellent attendance record. * Must be efficient, responsible and have reliable transportation. * This is a highly confidential position, and the successful candidate must be empathetic and value the privacy of others. * Additional Information: * Pay Rate: Starting rate of $15.50 for new Federal Work Studies. Starting rate of $16.75 for returning Federal Work Studies To see if you qualify for Federal Work Study (FWS) Position: * Visits OCC's Work-Study Page * Review the Work- Study Checklist & complete and submit the Work Study Interest Form * Or visit the Financial Aid Service Center (FASC) located in Gordon Student Center open Monday through Friday 8:30am to 4:00pm Federal Work Study may work up to 20 hours per week while classes are in session. * Additional hours may be worked during college breaks. Application Instructions: To be considered, please submit a resume and provide the days and times you are available to work. * If you need assistance creating a resume, please contact the Career Services Center at: ************ * For additional questions, please email: **************

The Facilities Administrative Assistant provides a key role in supporting dynamic operations of the Munson Facilities Division. Under the direction of the Director of Facilities and Campus Safety, this position provides comprehensive administrative assistance for a wide range of division activities. This is a full time position located on-site in Utica, NY and will work Monday through Friday, 8am to 4pm. Occasional evening and weekend work for special events may be required. Our Culture: Munson is committed to community engagement and belonging. We encourage applications from all qualified candidates, regardless of background, and welcome the unique perspectives and experiences they bring. This position will model the values and culture of the organization to colleagues and the public by being welcoming, inclusive, and respectful and will value collaboration across the organization. Essential Job Functions: Financial Operations: Perform accounts receivable and payable functions in accordance with Finance Office policies and procedures, including preparation of regular financial deposits, payment requests, travel reports, etc. Monitor division budget expenditures by maintaining databases (spreadsheets) and tracking within financial software system(s) Verify and reconcile all billing and utility expense statements/invoices General Office Management: Provide routine administrative office duties to support efficient office operations including preparing meeting arrangements and agendas; ordering office supplies; maintaining filing systems and other required documentation; and process, handle, and maintain confidential information, records, and materials Assist with the preventative maintenance program by adding work requests as needed, generating weekly reports on open jobs, productivity, and other metrics as needed. Aids in entering employee time tracking data using online CMMS database. Assist with Munson's parallel LLC, Praxis, with property management by posting vacant rentals through rental agencies, and collecting, recording, and depositing rent payments; act as a liaison to local relator(s). Responsible for preparing, maintaining, and submitting paperwork required for solid waste exemption regulations. Assist with planning and logistics related to Munson's annual Summer Festival, including the car show event. This includes but is not limited to serving as a liaison for sponsors, executing data entry and reporting, communicating with participants, managing registrations, coordinating interdepartmental event setup, etc. Manage Physical Plant architectural drawings and document library Provide relief coverage for Visitor Services reception on a rotational basis Serve as a backup for Munson's mail service Serve on Munson intra-departmental committees Perform other duties as assigned Knowledge, Skills and Abilities: Bachelor's degree preferred, with a minimum of 2-3 years related experience required. This position will process a large volume of accounts payable and billing/account reconciliation. Attention to detail and a desire to perform routine accounting/AP tasks is required. Knowledge of CMMS software helpful. Advanced personal computer skills that include the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform advanced word processing, bookkeeping, and/or data entry. Knowledge/use of computer, printer, photocopier, phone system, fax machine, and scanner. Requires experience with Microsoft Word, Excel, PowerPoint, Google Suite, and various software programs. Effective organizational and time management skills and ability to prioritize tasks, work independently, and follow through on all assignments with minimal direction Critical thinking, consensus building, and problem-solving skills required. Ability to gather information, sort, draft, and provide analysis for budgetary and purchasing projects Excellent communication skills, polished and professional interpersonal skills to interact with Munson staff and faculty, members, students, donors, vendors, and the general public Ability to read and understand budget reports and accurately prepare fiscal documents and forms. Must have a valid NYS driver's license and means to transport mail to the post office as needed. Close mental and visual attention are required to perform work dealing primarily with preparing and analyzing data and figures, using general office and computer equipment and/or extensive reading. Working Conditions & Environment Work is performed in an internal environment Seasonal events may require work in an outdoor setting. Some evening and weekend work may be required

**What You Will Do** All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: - Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. - Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. - Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. **What We're Looking For** - Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. - Requires morning, afternoon and evening availability any day of the week. - Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. - Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. **What You Need To Succeed** _Minimum Qualifications_ - High school diploma or equivalent. - 1 year of experience in a retail environment. - 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. - 1 year of experience administering confidential staff information such as personnel files and employment compliance data. - 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. _Preferred Qualifications_ - Bachelor's Degree in Business or a related field. - 2 years of experience in a retail environment or equivalent and relevant work experience. - 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. - 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). Pay Range: $18.50 - $19.25 per hour _Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit our benefits page (**************************************** ._ . _Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law._ Pay Range: $18.50 - $19.25 per hour Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit ****************************************

Job Description Accounting & Administrative Assistant American Dairy Association North East Location: North Syracuse, NY | Full-Time About Us American Dairy Association North East is a team of professionals dedicated to building trust in - and driving sales of - dairy foods. We work to inspire consumer passion for dairy through education, outreach, and strategic communication. Position Overview We are seeking a highly organized Accounting & Administrative Assistant to support our CFO, CEO, Accounting Director, and internal teams. This role serves as the first point of contact for callers and visitors while also assisting with accounts payable, deposits, mail processing, and general office operations. Key Responsibilities Answer, screen, and direct incoming calls professionally. Assist with Accounts Payable processing, weekly check runs, and spreadsheet updates. Prepare and process bank deposits and related reports. Provide administrative support including typing, editing, proofing, and preparing documents. Maintain office supplies, printed materials, and relationships with print vendors. Manage incoming/outgoing mail, UPS, and overnight shipments. Support the Corporate Content Management Platform and file organization. Requirements Qualifications A.A.S. degree with a business concentration. 1-2 years administrative/secretarial experience preferred. 1-2 years accounts payable experience. Proficiency in Microsoft Word, Excel, Access, and PowerPoint. Strong attention to detail, organization, and communication skills. Valid driver's license; occasional travel required. Join Our Team If you're motivated, detail-oriented, and excited to support a mission-driven organization, we'd love to hear from you. Apply today and help us inspire passion for dairy across the region! Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays)

Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.

Do you have the dedication and enthusiasm to support people in achieving their goals and advancing their lives? Join our Team! EMPLOYMENT OPPORTUNITY $2500 Sign-on bonus Title: Financial Assistant - Billing Specialist Job Requisition No.: 1784 Program: Administration, Geneva, NY Shift Schedule: Monday - Friday 8:00am - 4:00pm Salary: Salary pay range is min. $18.75 to a max. $24.41 per hr. based on education & experience Benefits Personal Time Off (PTO) Accrual 401(k) with Agency match Voluntary Medical/ Dental/ Vision Employer Funded Life Insurance 9 Paid Holidays and 1 Floating Holiday Employee Assistance Program (EAP) Tuition Assistance Agency Overview Lakeview Health Services is a premier partner throughout the Finger Lakes region, providing safe, affordable housing, support, and rehabilitative services to persons with mental illness as well as health care coordination services to individuals with chronic mental and physical health challenges. We are dedicated to helping individuals identify and achieve personally meaningful and measurable life goals, and to realize their full potential. Lakeview seeks to create an environment of learning and development that will lead to an engaged, motivated, and high performing team with a devotion and commitment to client service. Essential Job Functions Overview: Under general supervision, is responsible for a variety of office/clerical tasks relating to claims processing; contacting responsible parties to resolve past-due accounts; investigating account status and performing third party follow-up. Position will elicit and check relevant information, oftentimes of a highly sensitive and personal nature coming from a broad range of people as well as agencies. Individual should strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff and communities we serve by practicing safe, respectful communication as well as respecting individuals' boundaries and differences. Essential Job Functions: Billing Assist with prior authorization requests for services Confirm client insurance eligibility, benefits or current account status information from payer websites Accurately record client information and communicate appropriately to all relevant parties Maintain all client accounts with the use of automated billing system via codes meant to facilitate reimbursement from commercial and government insurance groups Maintain billing file/records by batch in accordance with established protocol Submit claims to 3rd party sources of payments Post monthly client fee billing Post insurance payments received Identify problem accounts with insurance payers; investigate and correct errors, follow up on missing account information and resolve past-due accounts Keep up to date with statutes and regulations that could affect collection of payments (i.e. insurance company changes, collection, regulations, etc.) Accounts Receivable Provide assistance and expertise to residential staff involved with financial applications, recertifications and entitlement concerns Interface with community resources including Department of Social Services, Social Security Administration, etc. to ensure consumers maintain funding continuity and stability Perform prompt and accurate processing of all bank deposits and transfers Post payments by recording cash and checks, Balance and compile cash receipts and accounts receivable journals Maintain complete and accurate records of all accounts receivable transactions, reports, and related statistics Responsible for reviewing outstanding client fee balances with the Managing Director of Finance and program personnel monthly Coordinate internal and external personnel to ensure that proper systems are in place to expedite the collection of amounts due Assist in resolving client fee collections by examining consumer resources, payment plans and payment history Process NDF county vouchers Prepare reports to effectively monitor accounts receivable including but not limited to preparation and distribution of monthly consumer statements Other Prepare documentation required for internal and third-party audits as assigned Function in accordance with established standards, procedures and applicable regulations Assist other financial department staff as needed Ensure the safe and secure retention of historical accounting data Education and Experience: Typical qualifications would be an associate's degree in accounting and 2 years of related experience or any combination of education and/or experience providing the necessary skill and knowledge for successful performance would be qualifying. Knowledge: Demonstrate proficiency in the principles, procedures, and practices of general accounting and billing; familiarity with health insurance and other 3rd party billing practices and guidelines, including ICD-10 and CPT's. Well versed in the use of Word, Excel and Outlook. Experience with FundEZ a plus but not required. Skills and Abilities: The use of contemporary office equipment including, but not limited to, a multi-line phone system, computer, fax machine, copier, e-mail, and voice-mail; to be consistently accurate in arithmetic, reconciling accounts, and generating reports; to plan, organize, and complete work as assigned; to work effectively and professionally with co-workers and Supervisor; to communicate clearly and effectively with diverse individuals and to recognize and maintain appropriate confidentiality of clients and work materials; to prepare appropriate correspondence with the use of spelling, punctuation and grammar; must be able to work with frequent interruptions, minimal supervision and extensive detail while maintaining a professional and welcoming demeanor at all times. Physical requirements/Working Conditions: General office environment; a significant amount of time is spent using a computer. Any external candidate interested in this employment opportunity, please visit our web site at ******************* Lakeview Health Services, Inc. complies with the legal requirement to take affirmative action and not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, or status as a protected veteran. Further, Lakeview Health Services, Inc. will not discharge or otherwise discriminate against applicants or employees who inquire about, discuss, or disclose their compensation or that of others, subject to certain limitations.

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/07/26 Applications Due01/22/26 Vacancy ID206483 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPYes AgencyChildren & Family Services, Office of TitleAdministrative Assistant 1 / Trainee 1/2 (NY HELPS) Occupational CategoryAdministrative or General Management Salary Grade11 Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $40625 to $60467 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Tompkins Street Address Finger Lakes Residential Center 250 Auburn Road City Lansing StateNY Zip Code14882 Duties Description Review incoming correspondence and draft responses where appropriate. Review outgoing correspondence for grammar, spelling, etc. Research background information. Transmit instructions to staff and conduct follow-up. Handle telephone calls and assist visitors and respond to questions. Coordinate and arrange meetings. Establish office procedures. Set up and maintain office filing systems (including electronic). Resolve day-to-day operational problems. Coordinate information flow by acting as liaison among key executives, staff, other employees, and the public. May supervise clerical staff. Additional duties will be discussed in detail during the interview. Minimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* The minimum qualifications through the NY HELPS are: Aministrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. This position may be designated 55 b/c and is subject to verification of applicant eligibility. Additional Comments For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Background Investigation Requirements: 1) All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 2) All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. 3) For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff, and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process. Some positions may require additional credentials or a background check to verify your identity. Name New York State Office of Children and Family Services Telephone ************ Fax ************ Email Address ************************** Address Street Bureau of Personnel - MG 52 Washington Street, 231 North City Rensselaer State NY Zip Code 12144 Notes on ApplyingQualified candidates should e-mail their resume and letter of interest to ************************** You MUST include the Vacancy number of the position in the subject line of your email and/or cover letter to ensure receipt of your application. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.

JOIN OUR TEAM With gaming, hotel, retail and restaurant positions, you can always find what you're looking for at del Lago. Previous casino-industry experience is not required, but a friendly, positive attitude is. We'll provide all the training you'll need to succeed in your job and grow in your career. Whether it's the fun of the slots or the excitement you only find at the best gaming tables, del Lago will bring the action you're looking for. Our luxurious 205 room hotel with beds more comfy than home, services that make everyone feel like a high roller and spa treatments to soothe and rejuvenate. Wherever you're coming from, however long you plan to stay, there's only one destination in the Finger Lakes region that gives you everything you expect, and then some. Join a winning team today at del Lago Resort & Casino JOB SUMMARY The Scheduling Clerk provides schedules for all team members, following the direction of the Sr. Director of Gaming Operations and Casino Shift Managers as well as support from other department leaders. ESSENTIAL DUTIES AND RESPONSIBILITIES The following statements are intended as general illustrations of the work in this class and are not all- inclusive: * Required to know and deliver the company core values * Completes schedules for all Departments * Posts all schedules electronically and on bulletin boards in designated department areas * Accepts requests for paid and unpaid time off, shift start changes and submits for approval to management * Required to track and report shift bids * Completes Daily Payroll review and adjustments * Provides old world hospitality with charm to internal and external guests * Other duties as assigned REQUIRED SKILLS AND ABILITIES In addition to the other duties described herein, every Team Member has the following responsibilities related to compliance with laws and regulations: * Attend required training sessions offered by the casino * Obtain required license(s) * Perform the duties described in compliance with local laws and regulations * Responsible for taking the necessary steps to ensure minors are not allowed to gamble or loiter in gambling areas, drink alcoholic beverages, or purchase tobacco * Knowledge of the ordinances, regulations, laws, policies, and procedures relating to the Team Member's department * Knowledge of the property's programs to address problem gambling * Consult with the appropriate individuals and maintain an effective system of written policies, procedures, and internal controls to ensure compliance with gaming regulations and Internal Controls * Responsible for taking the appropriate steps to investigate exceptions, fraud, and potential violations and report such instances to the appropriate levels of management * Reports any acts of wrongdoing on behalf of any Team Member that they have knowledge of * del Lago provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training EDUCATION AND EXPERIENCE * Must have a High School diploma or GED certificate; bachelor's degree is preferred * Must have at least two years of experience in clerical or administrative position * Must have excellent computing, communication, organizational and delegation skills * Ability to apply logic and think analytically PHYSICAL REQUIREMENTS & WORKING CONDITIONS Must have ability to: * Communicate effectively with all levels of Team Members, guests, and outside contacts * Required to work effectively in a fast-paced environment * Required to move around all work areas effectively and efficiently * Required to work long hours, including nights, weekends, and holidays * Required to work for extended time seated All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability. Work With Us Churchill Downs Incorporated is an inclusive and fun place to work. We celebrate unique approaches and points of view. We believe diversity is a mindset that drives excellence. We're always learning, evolving and growing. We innovate through mutual respect of ideas and collaboration. This allows us to build a common language that inspires our team members and propels us toward the achievement of our vision. Already Work Here? Here's a link to apply internally: Employee Login

The Facilities Administrative Assistant provides a key role in supporting dynamic operations of the Munson Facilities Division. Under the direction of the Director of Facilities and Campus Safety, this position provides comprehensive administrative assistance for a wide range of division activities. This is a full time position located on-site in Utica, NY and will work Monday through Friday, 8am to 4pm. Occasional evening and weekend work for special events may be required. Our Culture: Munson is committed to community engagement and belonging. We encourage applications from all qualified candidates, regardless of background, and welcome the unique perspectives and experiences they bring. This position will model the values and culture of the organization to colleagues and the public by being welcoming, inclusive, and respectful and will value collaboration across the organization. Essential Job Functions: Financial Operations: Perform accounts receivable and payable functions in accordance with Finance Office policies and procedures, including preparation of regular financial deposits, payment requests, travel reports, etc. Monitor division budget expenditures by maintaining databases (spreadsheets) and tracking within financial software system(s) Verify and reconcile all billing and utility expense statements/invoices General Office Management: Provide routine administrative office duties to support efficient office operations including preparing meeting arrangements and agendas; ordering office supplies; maintaining filing systems and other required documentation; and process, handle, and maintain confidential information, records, and materials Assist with the preventative maintenance program by adding work requests as needed, generating weekly reports on open jobs, productivity, and other metrics as needed. Aids in entering employee time tracking data using online CMMS database. Assist with Munson's parallel LLC, Praxis, with property management by posting vacant rentals through rental agencies, and collecting, recording, and depositing rent payments; act as a liaison to local relator(s). Responsible for preparing, maintaining, and submitting paperwork required for solid waste exemption regulations. Assist with planning and logistics related to Munson's annual Summer Festival, including the car show event. This includes but is not limited to serving as a liaison for sponsors, executing data entry and reporting, communicating with participants, managing registrations, coordinating interdepartmental event setup, etc. Manage Physical Plant architectural drawings and document library Provide relief coverage for Visitor Services reception on a rotational basis Serve as a backup for Munson's mail service Serve on Munson intra-departmental committees Perform other duties as assigned Knowledge, Skills and Abilities: Bachelor's degree preferred, with a minimum of 2-3 years related experience required. This position will process a large volume of accounts payable and billing/account reconciliation. Attention to detail and a desire to perform routine accounting/AP tasks is required. Knowledge of CMMS software helpful. Advanced personal computer skills that include the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform advanced word processing, bookkeeping, and/or data entry. Knowledge/use of computer, printer, photocopier, phone system, fax machine, and scanner. Requires experience with Microsoft Word, Excel, PowerPoint, Google Suite, and various software programs. Effective organizational and time management skills and ability to prioritize tasks, work independently, and follow through on all assignments with minimal direction Critical thinking, consensus building, and problem-solving skills required. Ability to gather information, sort, draft, and provide analysis for budgetary and purchasing projects Excellent communication skills, polished and professional interpersonal skills to interact with Munson staff and faculty, members, students, donors, vendors, and the general public Ability to read and understand budget reports and accurately prepare fiscal documents and forms. Must have a valid NYS driver's license and means to transport mail to the post office as needed. Close mental and visual attention are required to perform work dealing primarily with preparing and analyzing data and figures, using general office and computer equipment and/or extensive reading. Working Conditions & Environment Work is performed in an internal environment Seasonal events may require work in an outdoor setting. Some evening and weekend work may be required