Office manager/administrative assistant jobs in Commack, NY

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

Job Description Treatment Coordinator: Front Desk Manager Join our thriving team at Meadowbrook Dental Care! We are looking for a dedicated and passionate individual to fill this role, where you will play a crucial part in both administrative functions and patient care. Our practice has built a solid reputation in the Nassau County area, thanks to our commitment to providing top-notch dental services and exceptional patient experiences. We pride ourselves on our modern facility equipped with the latest technology, and we believe in fostering a supportive and collaborative workplace culture that values professional growth. Requirements Previous experience in a dental office. Knowledge of dental day to day administrative tasks adn KPIs Experience with Eaglesoft is a must. Strong communication and interpersonal skills. Ability to multitask and manage time efficiently. Patient-oriented with a friendly demeanor. Benefits * Competitive salary with performance-based Bonus. * Opportunities for professional development and growth. * Supportive and collaborative work environment. * Long term employment Stability. * Health and vision insurance, Short Term and Long-Term Disability Insurance. * Life Insurance. * Paid time off and holidays. * Vacation. * 401K.

Executive Assistant and Office Manager Employment Type: Full -Time About Us: We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance the efficiency and quality of our services. As a rapidly growing organization, we are seeking a dynamic and versatile Executive Assistant and Office Manager to streamline operations, optimize productivity, and enable us to focus on top -level strategic priorities. Position Summary: The Executive Assistant and Office Manager will work closely with both executives, providing comprehensive administrative, operational, and managerial support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is pivotal in ensuring our time and resources are utilized effectively to achieve business goals. Key Responsibilities: Administrative Support: Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Office Management: Oversee daily office operations and ensure a well -organized work environment. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Project & Task Management: Update and maintain CRM and project management systems. Track and oversee task delegation to ensure timely completion. Assist with workflow optimization and process improvements. Operational Efficiency: Act as a gatekeeper, managing schedules and ensuring alignment with strategic priorities. Handle personal and professional tasks, including travel itineraries, purchasing, and errands. Provide ad -hoc support for interviews, event attendance, and other tasks as needed. Communication & Coordination: Serve as a liaison between executives, teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities effectively to all relevant parties. RequirementsQualifications: Proven experience as an executive assistant, office manager, or in a similar role. Exceptional organizational and time -management skills. Strong written and verbal communication abilities. Proficiency in CRM systems, project management tools, and MS Office Suite. High level of discretion and professionalism in handling confidential information. Ability to multitask, prioritize, and adapt to shifting priorities. Preferred Skills: Experience in healthcare or mental health industries. Familiarity with travel coordination and itinerary planning. A people -oriented mindset with excellent interpersonal skills. Problem -solving capabilities with a proactive, can -do attitude. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Dental Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Hours of Operation 40/hrs/week including some Saturday's Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

Who We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Responsive recruiter Benefits: Bonus based on performance Competitive salary Opportunity for advancement Benefits: No Nights, No Weekends, No Holidays! Competitive Salary We reward performance over seniority Be part of a family-oriented work environment Bonus opportunity Quarterly Celebrations Office Manager Responsibilities: Oversee scheduling, including assigning teams to cleanings. Take responsibility for daily operations, including managing staff, dispatching, customer service, inventory, and other tasks. Motivate the team, track performance, and report metrics. Manage both our existing sales pipeline and the development of new business opportunities. Take a lead role in developing new-business proposals and presentations that create and nurture opportunities and partnerships. Identify trends and customer needs, building a sales pipeline for short/medium/long term in accordance with targets. Develop and implement an overarching outbound sales and business development strategy, sales processes, structure, and best practices across the company Office Manager Qualifications: Availability to work Monday-Friday 7:30 am - 5:00 pm Have a vehicle that will be driven to customers' homes, a valid driver's license, and car insurance (minimum liability) Have a good work ethic and Excellent verbal and written communication skills High school diploma or GED Why you should choose to work with us: Two Maids was recently recognized by Inc. Magazine as the nation's fastest-growing cleaning company! We provide residential cleaning services that range from routine weekly maintenance to deep cleanings of a home from top to bottom. We recognize and reward top performers through our one-of-a-kind Pay for Performance Plan. We are passionate about our partnership with Cleaning For A Reason where we provide free cleanings to people undergoingcancer treatment. Our growth and success allow us to provide opportunities to individuals who want to be a part of something bigger and find satisfaction in a career as a Professional House Cleaner! Compensation: $40,000.00 - $52,000.00 per year Powered by Caring At Two Maids, we search for creative ways to make life better and brighter. We cultivate an uplifting company culture, where every idea is heard, and every employee feels cared for and supported. We nurture and encourage our team, and everyone's role, regardless of their position, is to serve our customers. We build strong relationships and give back to our communities. Everything we do, from cleaning homes to mentoring each member of our workforce, is designed to empower people and enrich lives. This approach and our heart to serve is what separates us from every other home cleaning company in the industry.

Job Description Perfect Smile Dental Arts is searching for a dynamic, patient-oriented person to take the reins of our dentistry practice and lead our administrative functions as a full-time Dental Office Manager! If you take pride in optimizing processes and helping deliver exceptional care, you could be a great fit for our Lynbrook, NY team. We offer a competitive starting wage of $25.00/hour and commission opportunities! This administrative position also receives terrific benefits, including: PTO Discounted treatment Continuing education Are you eager to make a positive impact on a thriving dentistry practice and ensure we can properly serve our patients? Join our incredible team today! YOUR DAY As our Dental Office Manager, you oversee the day-to-day administrative processes that keep our practice running smoothly. You're motivated to make every day successful, taking care of responsibilities like managing appointments, maintaining our inventory, and coordinating staff schedules to ensure proper coverage. As you facilitate a smooth workflow, you ensure patients feel well taken care of and have positive experiences with us. We want to provide the best patient care possible, and you help strengthen our team by overseeing human resources functions like recruiting, hiring, and training new staff. You evaluate performance and provide constructive feedback to help every person develop within their role. You're also vital to our financial health, managing accounts receivable and payable functions and processing insurance claims. Collaborating with accountants, management, and financial professionals, you help manage our budget and keep us in great financial standing! YOUR HOURS You work during our business hours of 8:00 AM to 5:00 PM, Monday through Friday. REQUIREMENTS High school diploma or equivalent Great leadership abilities Strong organizational skills and attention to detail Any managerial experience would be a bonus! OUR MISSION Perfect Smile Dental Arts is dedicated to providing superior dental care in a warm and welcoming environment. Our mission is to help our community maintain optimal oral health through comprehensive and preventive patient care. We value teamwork, innovation, and patient satisfaction. With us, employees thrive in our cutting-edge, customer-obsessed, and results-driven culture. We provide a supportive workplace where contributions are valued and careers can flourish. Apply now to be part of a team committed to delivering outstanding dentistry services and creating beautiful smiles every day! READY TO APPLY? Join us as our new Dental Office Manager and make a tangible impact on our vibrant practice! You're only one initial application away from becoming a critical part of our winning team. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Job DescriptionBenefits: Training & development Bonus based on performance Competitive salary Opportunity for advancement Benefits: No Nights, No Weekends, No Holidays! Competitive salary We reward performance over seniority Be part of a family-oriented work environment Bonus Opportunity Quarterly Celebrations Office Manager Responsibilities: Oversee scheduling, including assigning teams to cleanings. Take responsibility for daily operations, including managing staff, dispatching, customer service, inventory, and other tasks. Motivate the team, track performance, and report metrics. Manage both our existing sales pipeline and the development of new business opportunities. Take a lead role in developing new-business proposals and presentations that create and nurture opportunities and partnerships. Identify trends and customer needs, building a sales pipeline for short/medium/long term in accordance with targets. Develop and implement an overarching outbound sales and business development strategy, sales processes, structure, and best practices across the company Office Manager Qualifications: Availability to work Monday-Friday 7:30 am 5:00 pm Have a vehicle that will be driven to customers homes, a valid drivers license, and car insurance (minimum liability) Have a good work ethic and Excellent verbal and written communication skills High school diploma or GED Why you should choose to work with us: Two Maids was recently recognized by Inc. Magazine as the nation's fastest-growing cleaning company! We provide residential cleaning services that range from routine weekly maintenance to deep cleanings of a home from top to bottom. We recognize and reward top performers through our one-of-a-kind Pay for Performance Plan. We are passionate about our partnership with Cleaning For A Reason where we provide free cleanings to people undergoing cancer treatment. Our growth and success allow us to provide opportunities to individuals who want to be a part of something bigger and find satisfaction in a career as a Professional House Cleaner!

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Job Details Holbrook, NYDescription ADMIN - part time - full time $25- $27 an hour depending on exper The sales Administrator provides critical support to the sales team by handling administrative tasks, processing orders, managing customer accounts and ensuring smooth communication between sales representatives and other departments. This role is vital in helping the sales team focus on customer relationships and achieving revenue goals Monday- Friday Saturday and Sundays off sales process knowledge Must have computer skills/ data entry and accuracy time management problem-solving skills team collaboration

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business. Specific Responsibilities Office Management - oversee the general running of office facilities, to include: - Oversee general office operations, including supplies, equipment, and facility maintenance. - Manage front office functions such as reception, mail distribution, and phone systems. - Serve as the primary contact for vendors, service providers, and building management. - Manage relationship with the Boston Co-Working Office Space landlord. - Maintain the condition of the office and arrange necessary repairs and maintenance. - Ensure compliance with health and safety regulations. - Liaise and assist HR/IT with new hires equipment. - General office duties - ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required. Travel Coordinator: - Ensure all travel for US employees is booked in accordance with the Group Travel Policy. - Ensure that all records regarding US employee business travel are kept properly and up to date. - To assist generally with travel related enquiries and administration for the US business. - To assist with VISA applications, ensuring internal travel calendar and traveller's diaries are up to date. Personal Assistant to the US CEO and CUO: - Diary management including liaising with internal and external stakeholders. - Coordinate and update calendars and arrange meetings. - Take and produce minutes for meetings as required. - Arrange any external events or meetings as appropriate. - Fielding any telephone calls, emails and correspondence where required. - Processing expenses. - Any other secretarial and personal assistant duties as deemed appropriate and necessary. - Any other ad hoc duties as required. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Minimum of 5 years of experience providing office management and EA support in a corporate environment. - Experience working with a range of internal and external stakeholders at all levels. - Experience of working collaboratively with wider teams based remotely. - Experience working within the insurance industry would be preferred. - A positive, professional and flexible attitude is essential, and an ability to work proactively on own initiative. - Excellent organisational skills with the capability to multi-task. - Strong IT skills including MS Office, Word, Excel and PowerPoint. - Problem solving skills and ability to "think outside the box". - Excellent written and verbal communication skills and interpersonal skills. - Experience working within the insurance industry would be preferred.

We are seeking an experienced Dealership Office Manager with strong accounting and management experience. Automotive industry experience a HUGE plus! This is the perfect opportunity for an experienced accounting professional who wants to push their career to the next level. This position consults and works with the General and Department Managers at the dealership to identify operational opportunities and implement revenue generating and cost saving initiatives. If you are a proven leader, excellent trainer, and are confident in your ability to deliver results, this is the opportunity for you! Our Dealership Office Manager will be responsible for ensuring all store transactions are processed accurately and timely. To be successful in this position, you must be well-versed in all facets of accounting, cost control, collections, and margin expansion and financial controls. You must possess proven leadership and coaching abilities with a focus on communication and customer relations. • Bachelor's degree in Accounting, Business Administration, or commensurate experience • Two years of experience in an office/administrative management position • Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections • Excellent communication skills; both written and verbal • Ensure policies/procedures are followed • MUST have a can-do, positive, helpful, encouraging attitude!! Qualifications • Prior dealership Office Management experience a plus, but willing to train the right person • 3-5 years accounting experience • Strong willingness to adhere to established policies/procedures, and hold others accountable. • Proficient in typing and 10-key • Knowledgeable in Excel, Word, Outlook and ADP • Dynamic and technology-savvy Benefits Include: Our team members enjoy a positive working environment with opportunities for professional growth through training and advancement from within the organization. Our team members also enjoy a comprehensive benefits program including: Medical, Employee discounts on vehicle purchases, parts and service Paid-time-off Comprehensive employee recognition programs. Continued training through the manufacturer. Opportunities for career advancement. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. We Would Love To Talk With You! Apply By Clicking The "Apply Now" Button

We are seeking an experienced Dealership Office Manager with strong accounting and management experience. Automotive industry experience a HUGE plus! This is the perfect opportunity for an experienced accounting professional who wants to push their career to the next level. This position consults and works with the General and Department Managers at the dealership to identify operational opportunities and implement revenue generating and cost saving initiatives. If you are a proven leader, excellent trainer, and are confident in your ability to deliver results, this is the opportunity for you! Our Dealership Office Manager will be responsible for ensuring all store transactions are processed accurately and timely. To be successful in this position, you must be well-versed in all facets of accounting, cost control, collections, and margin expansion and financial controls. You must possess proven leadership and coaching abilities with a focus on communication and customer relations. • Bachelor's degree in Accounting, Business Administration, or commensurate experience • Two years of experience in an office/administrative management position • Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections • Excellent communication skills; both written and verbal • Ensure policies/procedures are followed • MUST have a can-do, positive, helpful, encouraging attitude!! Qualifications • Prior dealership Office Management experience a plus, but willing to train the right person • 3-5 years accounting experience • Strong willingness to adhere to established policies/procedures, and hold others accountable. • Proficient in typing and 10-key • Knowledgeable in Excel, Word, Outlook and ADP • Dynamic and technology-savvy Benefits Include: Our team members enjoy a positive working environment with opportunities for professional growth through training and advancement from within the organization. Our team members also enjoy a comprehensive benefits program including: Medical, Employee discounts on vehicle purchases, parts and service Paid-time-off Comprehensive employee recognition programs. Continued training through the manufacturer. Opportunities for career advancement. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug free workplace. We Would Love To Talk With You! Apply By Clicking The "Apply Now" Button

We are seeking an organized and detail-oriented Office Manager to oversee the daily operations of our office. The Office Manager will be responsible for managing administrative tasks, organizing meetings and events, and ensuring the office runs smoothly. **Qualifications:** - Bachelor's degree in Business Administration or related field preferred. - Proven experience as an Office Manager or similar role. - Excellent organizational and time management skills. - Strong communication and interpersonal abilities. - Proficiency in Microsoft Office suite. - Ability to multitask and prioritize tasks effectively. **Responsibilities:** - Oversee and coordinate office operations and procedures. - Manage schedules, appointments, and meetings for senior management. - Maintain supplies inventory and office equipment. - Handle administrative tasks such as filing, data entry, and correspondence. - Assist in budget preparation and expense management. - Coordinate office events and team-building activities. - Ensure office policies and procedures are being followed. - Address employees' queries regarding office management issues.

Job DescriptionBenefits: 401(k) 401(k) matching Health insurance We are seeking a dependable and detail-oriented Office Manager to support our accounting firms daily operations. The ideal candidate will be highly organized, self-motivated, and capable of handling multiple responsibilities in a fast-paced professional environment. Responsibilities: Assist with e-filing of tax returns and other administrative tasks during tax season Organize and maintain client tax files, both digital and physical Manage office supplies, including ordering, inventory, and vendor coordination Complete simple write-ups in QuickBooks and assist with other bookkeeping tasks as needed Handle incoming calls, emails, and mail, ensuring communication is directed appropriately Coordinate appointments and meetings for staff and clients Maintain office organization and cleanliness Assist with employee onboarding paperwork and basic HR-related documentation Support firm management with special projects and administrative needs Requirements: Prior experience as an Office Manager, Administrative Assistant, or Bookkeeper (accounting firm experience preferred) Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and general computer literacy Excellent organizational, multitasking, and communication skills Strong attention to detail and ability to work independently Professional demeanor and discretion with confidential information

At South Shore Chrysler Dodge Jeep Ram, we are committed to an environment where the customer is always treated with respect and dignity. Our employees are our most valuable resource and growth is encouraged through diligence, teamwork & consistency. Above all, there is the highest standard of honesty and integrity when conducting business. If you have an interest in automotive and a desire to develop a career in the industry, apply today! This position will be responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements as well as addressing tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, and year-end audit preparation and managing the office staff. Automotive Office Manager Job Benefits: We provide a positive, professional work environment and believe in employee development through training and advancement from within. Our team members enjoy terrific benefits which include: Medical, Dental and Vision Plan Benefits. Supplemental offerings include Life, Accident, CriticalCare, ShortTerm Disability and Cancer. 401(k) Plan. Paid Vacation. Job Type: Full-time Responsibilities Costing Deals. Review general ledger for accuracy and prepare financial statements. Daily & Monthly reports. Reconciliations. Handle Customer service and problems. Maintain an effective cash management system. Set up effective and comprehensive inventory controls. Working with office staff to ensure timely completion of assigned tasks. Train new and existing personnel. Preparing a daily cash report. Setting up and maintain accruals for expenses. Running and reviewing expense trend reports monthly. Qualifications Must have 3-5 years of stable employment history. Must be organized and demonstrate excellent accounting ability. Must have excellent communication skills. Excellent computer skills and solid knowledge of CDK.

Job Description is 35,000-40,000 a year If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! Job Responsibilities Administration Perform administrative duties such as filing, faxing, distributing documents, maintaining spreadsheet Track and maintain compliance documents Calendar management, create and edit Microsoft Office documents, spreadsheets as requested Will respond to transfer all in-coming calls, take messages and interact with outside agencies in a professional manner Perform other duties as assigned by supervisors and/ or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual/family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Exceptional organizational skills Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. To easily apply: Please email us at *************