Office manager/administrative assistant jobs in Fairfax, VA

Bookmark this Posting Print Preview | Apply for this Job Details Information About Us Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here! Position Title Office Manager and Executive Assistant to the Dean FLSA Exempt FT/PT Full Time Hours Per Week 37.5 Work Schedule M-F 8:30-5 Grade 12 Compensation Range $54,440-71-640 Summary Responsible for supervising full-time and part-time divisional support specialists and providing administrative support to all full-time and part-time faculty and divisional leadership. Serves as the executive administrative assistant to the Dean, providing calendar management, budget management, and event and project management support. Also, serves as a liaison between the divisions, Teaching and Learning Services, and the campus community, including employees and students, to support divisional workflow and information tracking management. Manages and implements current processes while evaluating and collaborating with divisional leads on new procedures and objectives. Essential Role Responsibilities Workflow and Information Tracking Management * Initiates Team Dynamix processes for Division. * Collaborates with the Teaching and Learning Services areas, Teaching and Learning Operations (TLO), AVPTL Program Manager, and AVPTL Executive Assistant, facilitating communication regarding updates to/changes surrounding scheduling, ad astra, and faculty staffing/additional assignment/contract processes. * Collaborates with the Academic Programs Support Manager to facilitate communication for divisional events regarding request for participation of the office of the AVPTL, PEVP and OFTP. * In collaboration with division leadership, develops, maintains/updates, and communicates divisional standard organizational processes. * In collaboration with Dean and TLO, send out needed office communication to the division faculty at key points in semester. * Facilitates T&L office move processes with AVPTL Program Manager and other stakeholders. * Generate reports for department heads/deans from Colleague (ex: faculty workload, schedule, placements) or other. * Oversee and maintain division specific spaces and/or classrooms/labs utilized by faculty and staff. * Works with facilities/IT on needed building related issues * In collaboration with Division Leadership, coordinate division-specific in-person and virtual event planning. * Oversees the workflow and processing of interdepartmental college forms, requests, and inquiries. * Oversees the processing of course/section petitions and waivers in Colleague. * Cross trains and performs tasks, as needed. Dean Support * Coordinates logistics for internal and external meetings including sending calendar invitations and scheduling rooms/locations. * Prepares meeting materials such as agendas, organizes and distributes agendas, takes/edits notes/minutes, and briefings; supports scheduling for the Deans' meetings, and divisional events and trips. * Manages, collects, and organizes documents requiring Dean's approval (e.g., Promotion, Sabbaticals, MAPs), including managing the dean's electronic signature as needed. Follows up on deadlines and needed approvals. * Support the monthly creation and distribution of division newsletter by collecting information, sending out notices, etc. Budget Management * Support budget development cycle. * Monitoring and tracking budgets. * Support grant management as needed. * Managing approvals, reimbursements, POs, etc. within division and supporting departments. * Managing closeout processes. * Communicating about budget processes and issues. * Oversee and approve division purchasing in collaboration with division leadership, and as needed, departmental purchasing. * Submits/facilitates reimbursements for Dean Minimum Education Required Bachelor's degree Experience Required 3 Preferred Experience * Bachelor degree and 3 years of experience providing administrative, and fiscal support; or an equivalent combination of education and related experience. * Experience in management and supervision required. * Ellucian Colleague and Ad Astra experience preferred. * Knowledgeable in all aspects of college policy, including expertise of curricula, courses, and sequencing. * Experience in Office 365 applications (Word, Excel, Outlook, Teams, OneDrive, etc.). * Experience in Adobe Acrobat Pro. * Possesses internet and digital literacy skills, including webpage applications and maintenance. * Ability to operate a personal computer, electronic mail, multiline telephone system including voicemail, copier, fax machine, calculator, printers and scanner. MISCELLANEOUS * Ability to maintain strict confidentiality and handle sensitive information with discretion. * Excellent writing skills: the ability to draft and edit high-quality written materials and correspondence. * Exceptional verbal communication skills: the ability to exercise high diplomacy, collaboration, and problem solving. * Outstanding interpersonal skills: the ability to interact with diverse internal and external constituents diplomatically; ability to collaborate effectively * Perform other duties as assigned. Physical Demand Summary Busy office environment. Ability to meet constant deadlines and to use analytical and problem-solving skills in a diplomatic and professional manner. Must be willing to work additional hours, especially in times of peak activity. Supervisory Position? Yes Division Teaching & Learning Services Department Foundational Learning Posting Detail Information Posting Number B564P Number of Vacancies 1 Best Consideration Date 01/12/2026 Job Open Date 11/19/2025 Job Close Date Continuous Recruitment? No Job Category Staff Benefits Summary Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP. Applicant Instructions * Pre-employment criminal background investigation is a condition of employment. HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits. Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full). Quick Link for Internal Postings ********************************************** EEO Statement Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at ************. Reference Collection References Minimum Requests 3 Maximum Requests 3 Cut-off Date Special Instructions to Reference Provider Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree or higher? * Yes * No Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

LMI is seeking a skilled Administrative Assistant to support a Pentagon client site. Successful candidates demonstrate competency in task management, cross organization coordination, communication, defense acumen, MS Office products, Department of War (DoW) and Office of the Secretary of War (OSW) style guidance, package routing procedures, and staffing while upholding the highest standard of ethical behavior. This position requires an active security clearance at the DoD Secret level. You must be a US citizen. LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value. Responsibilities Support Civil-Military Programs (CMP) Director's daily work cadence, prepare briefings, communications, and administrative products as needed for effective CMP resource management. Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail. Support the CMP Director to provide subject-matter expertise in handling inquiries, developing action plans, and preparing and disseminating communications materials pertaining to civil-military programs. Manage executive calendars within MS Outlook. Coordinate with other offices across Reserve Integration and its business partners to reconcile availability and coordinate schedules. Proactively review schedules and make necessary updates. Interface with other Department of Defense senior leaders, including from interagency and external partners, to schedule and attend meetings and discussions. Facilitate weekly calls with Reserve Integration counterparts to discuss latest hot topics and issues. Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature. Manage CATMS for the CMP office. Coordinate with all stakeholders to ensure completeness of issuance and directives correspondence packages from beginning to end. Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material. Coordinate with subordinate offices to assign, review, and route issuance/directives CATMS packages to the appropriate points of contacts for action. Check issuance/directive packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS. Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary. Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information. Extract and synthesize disparate information across Reserve Integration to prepare briefings, read-aheads, and other front office executive-level mission requirements. Assist and communicate with interested parties across the Department of Defense in research pertaining to, and drafting, coordination, and implementation of policy directives and initiatives in the CMP portfolio. Provide CMP Director with recommendations and consultations to enhance operations and service delivery across the CMP portfolio. Qualifications 15+ years relevant administrative experience Availability for occasional travel (less than 5%) Candidate should have a minimum of 5-10 years of experience in a government program/office Expertise in the use of various computer (hardware and software) and peripheral packages/devices to include Microsoft Office, SharePoint, Adobe Acrobat Professional version, DTS. Ability to communicate clearly with a wide variety of stakeholders Ability to effectively problem solve This position requires an active security clearance at the DoD Secret level. You must be a US citizen. DESIRED SKILLS Prior experience with, or knowledge of, Action Officer duties and responsibilities Target Salary Range: $88,000-$110,000 Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances. #LI-SH1 EEO Statement LMI is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Arcellx is seeking a polished and professional Executive Assistant & Office Manager (EAM) to be a highly impactful and influential coordinator of our Gaithersburg, MD headquarters. This exceptionally motivated and confident person will be the administrative manager for much of the Senior Leadership Team, including the Chief Operating Officer, Chief Medical Officer, and other senior executives; will host visitors to the office and represent Arcellx at a high level, including the Board of Directors; and will ensure trustworthy day-to-day administrative and facilities reliability. This position will also be responsible for overseeing facilities operations, managing office area vendors, purchasing supplies, and maintaining space allocation (i.e., seating) including acquisition of office equipment and furniture. Key Responsibilities & Performance Objectives: Provide administrative support and planning, including company meetings and events. Manage executives' calendars, track expenses and prepare expense reports for reimbursement, and book travel, as necessary. Host visitors to the office site, including members of the Board of Directors, business partners, research collaborators, and job candidates. Support other functional areas and members of the organization's leadership team with special projects, as needed. Monitor and purchase office supplies, equipment, and electronics, as requested. Coordinate facility furniture purchases and installation. Coordinate with vendors to order and maintain kitchen supplies and equipment. Coordinate with property manager to oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems. Liaise with facility landlord. Monitor office premises and responds to security issues if they arise. Update and maintain vendor preventative maintenance and annual contracts. Point of contact for cleaning services. Qualifications & Competencies: Bachelor's degree in Business or related discipline preferred. Proven success in an Executive Administrative capacity supporting and/or frequently interacting with C-level and/or senior-level executives. Experience supporting office operations or other significant relevant experience. Highly professional demeanor, excellent interpersonal skills, superior written and oral communications skills. Demonstrated ability to oversee facility maintenance. Ability to work both independently and as part of a team and to manage multiple activities simultaneously. Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, and Outlook). Experience using Concur and NetSuite. Willingness to take on additional responsibilities and ability to prioritize work on multiple projects and establish, track, and meet deadlines. Demonstrated ability to effectively handle confidential information.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Job Description About the role: This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders. Key Responsibilities: Executive Support & Governance Coordination - Serve as the primary point of contact between the CEO and board members, internal teams, and external partners. - Manage complex scheduling, including domestic and international travel arrangements. - Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally. - Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources. - Facilitate virtual and in-person meetings, including sending invitations and managing participant lists. Special Assignments - Conduct research and prepare detailed reports for confidential projects. - Coordinate executive-level recruitment processes, including candidate screening and interview scheduling. - Collaborate with finance leadership to support administrative aspects of financial Operations. Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events. - Organize on-site gatherings, staff lunches, and social activities, including vendor coordination and post-event cleanup. - Act as liaison with building management and oversee maintenance contracts. - Manage expense reporting and vendor invoicing, including corporate credit card reconciliation. - Handle procurement of gifts for staff milestones and special occasions. Qualifications : Experience - Minimum of 7 years supporting senior executives in a corporate or association environment. - Proven ability to plan and execute high-profile meetings and events. Skills & Competencies - Advanced proficiency in Microsoft Office Suite (especially PowerPoint); familiarity with virtual meeting platforms. - Strong written and verbal communication skills with meticulous attention to detail. - Ability to prioritize multiple tasks, adapt to changing circumstances, and act decisively when needed. - High level of discretion and professionalism when handling confidential information. - Strong organizational and time-management abilities. - Willingness to travel as required, including occasional international trips. Technical Tools - Microsoft Office Suite, Adobe Creative Suite, and virtual collaboration platforms (Teams, Zoom, etc.). - Knowledge of event management tools is a plus. Physical & Work Environment Requirements - Ability to operate standard office equipment and lift up to 25 pounds. - Must be able to travel for conferences and industry events as needed. - Occasional in-office presence required on remote workdays if requested.

Curzon is a fun, fast paced company that helps our clients focus on their revenue goals by connecting them with talented professionals. We are an innovative team that strives to constantly improve the value that we give to our clients and candidates. 2016 mark's the company's 28th year in business and we are the leading local workforce solutions provider in Northern Virginia. Job Description Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We're looking for someone who has never met a process or procedure that can't be improved, thrives on keeping the team on task and motivated, and can set priorities to multi task effectively. Responsibilities: • Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc. • Point person for temporary employee timesheets and processing payroll through our third party payroll provider • Prepare client invoices and track accounts receivable • Prepare and update daily, weekly and monthly reports • Manage the candidate intake flow and onboard new employees • Be the resident expert for company's client and candidate database (Akkencloud) • Prepare and update PowerPoint decks for account managers • Purchase and organize office supplies • Helps post jobs and schedule interviews, check references and assists with benefits administration • Responsible for maintaining company filing system with an eye to evolving the office to paperless environment • Serve as liaison with company vendors • Provide administrative support to the team • Provide thought leadership on key culture-creation initiatives throughout the organization • Take on special projects as requested by the president/CEO. Qualifications Absolute Requirements: • At least 2 years of providing high level office support, preferably in a start up environment. • College degree preferred • Basic familiarity with Quickbooks or other accounting software • Demonstrates the highest level of confidentiality and discretion • Knowledge of office management systems and procedures • Excellent time management skills and ability to multitask and prioritize work • Attention to detail and strong problem solving, organizational and planning skills • Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting • High level of analytical, research, problem-solving, and organizational skills. • A can-do attitude and belief that no task is too big or too small • A genuine customer service mindset. • Strong interpersonal, organizational, written and verbal communication skills • Eligible to work in the United States Great to Have • A genuine desire to be a difference maker • Great sense of humor and the willingness to take on new projects • A borderline compulsive desire to organize, develop and implement processes and procedures • The desire to grow with our company Additional Information All your information will be kept confidential according to EEO guidelines.

The Office Manager will be responsible for overseeing daily administrative operations of the agency, ensuring efficient office management, and supporting staff, caregivers, and clients. This individual will play a key role in maintaining compliance with state regulations, managing client and employee files, and fostering a supportive and organized workplace. Key Responsibilities: Manage day-to-day administrative tasks including answering phones, scheduling, and responding to emails. Oversee client intake process, including collecting required documentation and maintaining accurate records. Supervise office staff, providing guidance, training, and support as needed. Ensure compliance with state and agency policies (including DDA regulations). Maintain employee files, background checks, training documentation, and certifications. Coordinate caregiver/client scheduling and match appropriate staff to clients based on needs and availability. Manage timesheets, attendance, and assist with payroll processing. Order and manage office supplies and medical equipment inventory. Serve as liaison between clients, families, staff, and healthcare professionals. Prepare reports, maintain filing systems, and support audits and inspections. Support hiring, onboarding, and training processes for new employees. Qualifications: High school diploma or equivalent required; Associates or Bachelor's degree preferred. Minimum of 2 years of administrative or office management experience, preferably in a healthcare or home care setting. Knowledge of DDA, Medicaid, or healthcare regulations is highly desirable. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite and scheduling software. Ability to maintain confidentiality and manage sensitive information professionally. Detail-oriented with strong problem-solving abilities. Schedule: Monday to Friday (Full-Time) / Part-Time Occasional weekends or after-hours support as needed Compensation: Competitive salary based on experience 401k We look forward to welcoming a dedicated and organized professional to our growing team!

Job DescriptionSeeking a Licensed Insurance Office Manager with organization skills that is a highly motivated , energetic individual, okay with working solo and/or with limited team members. Manages day to day operation and limited staff as well as produces sales. Property and Casualty experience and license a must. Compensation & Benefits:-Total Compensation $50,000 to $90,000 based on prior experience and achievements (includes base pay and commissions)-Unlimited commission structure-Bonuses-PTOProfessional Responsibilities: Contact prospects and current clients to generate interest Create and facilitate sales presentations to potential and existing clients Conduct needs based marketing interviews Establish contacts with external businesses to create professional referral relationships Accurately prepare forms and applications when required Maintain timely, consistent follow-up with customers and potential clients Answer phones and greet clients/walk ins Complete daily deposits Manage in office and remote team members Required Skills: Excellent people skills Capable of handling stress Multitask Quick learner Attention to detail Organized Capable of working alone or with a small team This Job Is Ideal for Someone Who Is: People-oriented -- enjoys interacting with people Achievement-oriented -- enjoys taking on challenges, even if they might fail Innovative -- prefers working in unconventional ways or on tasks that require creativity Job Type: PermanentPay: $50,000.00 - $90,000.00 per year

Full-time Description Now Hiring: Dental Office Manager - Clinton Dental Group Are you an experienced dental leader ready to take charge of a fast-paced, patient-focused dental office? Underbite Dental Management is seeking a highly motivated Dental Office Manager to oversee day-to-day operations at one of our top-performing Maryland locations. This is your opportunity to make an impact by leading a dedicated clinical and administrative team, driving operational excellence, and delivering an outstanding patient experience all within a modern, technology-forward dental practice. Position Overview: Schedule: Full-time, Monday-Friday (on-site; occasional flexibility for staffing/meetings) Location: In-person at Clinton Dental Group, MD Compensation: Competitive salary based on experience + performance-based bonus What We Offer: Competitive salary based on experience Monthly performance bonus based on office KPIs Health, dental, and vision insurance Company-paid life insurance Paid certifications (e.g., CPR, OSHA) and professional development Paid time off, sick days, and 10 paid holidays after 90 days 401(k) with company match A collaborative, people-first culture with room to grow Requirements What You'll Do: Manage day-to-day operations, ensuring high performance in patient care, scheduling, collections, and staff coordination Drive results across key metrics: treatment acceptance, schedule utilization, collections, AR, and re-care Oversee staffing: recruiting, onboarding, scheduling, performance reviews, and staff development Ensure compliance with OSHA, HIPAA, and company protocols Partner with billing and clinical teams to maintain efficient revenue cycle and high-quality care Serve as the communication hub between staff, doctors, and Underbite leadership Monitor supply inventory and ensure cost controls are in place Create and review weekly KPIs and action plans to drive continuous improvement Ideal Candidate: 3+ years of dental or healthcare office management experience (DSO or multi-provider office preferred) Strong leadership and communication skills Proficient in managing KPIs, payroll, insurance, and scheduling Tech-savvy: experience with Open Dental (preferred), Paylocity, and Google Workspace Passion for delivering excellent patient care through organized and empowered teams Detail-oriented and solutions-focused Why Underbite Dental Management? We are a growing DSO that operates practices across multiple states. Our mission is to support dental professionals in delivering excellent care by providing them with strong leadership, advanced technology, and a collaborative environment. We believe in empowering our teams with clarity, consistency, and room to grow. Underbite Dental Management is proud to be an Equal Opportunity Employer. We value diversity and inclusion and are committed to creating an environment where all employees can thrive. Salary Description $68,000 Annually

Skanska's values -Be Better Together, Act Ethically and Transparently, Commit to Customer, and Care for Life-are deeply engrained in how we work, which is why our values support and drive our D&I efforts. **Our** Investment (************************************************ **in you:** + We believe that Benefits (********************************************************************** should connect you to the support you need when it matters most, and should help you care for those who matter most. That's why we provide an array of options (including medical, dental, and vision insurance plans), expert guidance, and always-on tools, that are personalized to meet the needs of your reality - to help support you physically, financially, and emotionally through the big milestones and in your everyday life. Please visit the compensation and Benefits (********************************************************************** summary on our careers site for more details. + As a Skanska community, our values ground us, and our diversity of experience propels us forward. No matter what your career stage, there's a place for you to thrive here and partner with us in shaping how our world lives, moves, and connects. + At Skanska, we Care for Life. And we're committed to supporting your whole health and peace of mind through inclusive and personalized total rewards. + We're committed to your success by developing you in your role and supporting your career growth + Compensation and financial well-being (********************************************************************** - Competitive base salary, excellent bonus program, 401k, & Employee ownership program. **Come work with us and join a winning team!** **Salary Low** USD $73,830.00/Yr. **Salary High** USD $90,000.00/Yr. **Background Check Required** Skanska is an Equal Employment Opportunity (EEO) Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, citizenship, protected veteran status, or any other categories protected under applicable federal, state, and local laws. Skanska Equal Employment Opportunity Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we're one of the world's largest construction and project development companies. With operations in select markets throughout the Nordics, Europe and the United States, global revenue totaled $15.9 billion in 2024. Skanska in the U.S. operates 28 offices across the country, with its headquarters in New York City. In 2024, the U.S. construction sector generated $8.2 billion in revenue, and the U.S. development sector's net investments in commercial projects totaled $224 million. Together with our customers and the collective expertise of our 6,300 teammates in the U.S. and 26,300 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime. Skanska's Applicant Privacy Policy for California Residents (****************************************************************************************************************** **Search Firm and Employment Agency Disclaimer** _Search Firm and Employment Agency Disclaimer Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR._

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon-Fri 8a-5p Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $55,000.00 - $60,000.00 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Full-time Description Now Hiring: Dental Office Manager - Waldorf Dental Group Are you an experienced dental leader ready to take charge of a fast-paced, patient-focused dental office? Underbite Dental Management is seeking a highly motivated Dental Office Manager to oversee day-to-day operations at one of our top-performing Maryland locations. This is your opportunity to make an impact by leading a dedicated clinical and administrative team, driving operational excellence, and delivering an outstanding patient experience all within a modern, technology-forward dental practice. Position Overview: Schedule: Full-time, Monday-Friday (on-site; occasional flexibility for staffing/meetings) Location: In-person at Waldorf Dental Group, MD Compensation: Competitive salary based on experience + performance-based bonus What We Offer: Competitive salary based on experience Monthly performance bonus based on office KPIs Health, dental, and vision insurance Company-paid life insurance Paid certifications (e.g., CPR, OSHA) and professional development Paid time off, sick days, and 10 paid holidays after 90 days 401(k) with company match A collaborative, people-first culture with room to grow Requirements What You'll Do: Manage day-to-day operations, ensuring high performance in patient care, scheduling, collections, and staff coordination Drive results across key metrics: treatment acceptance, schedule utilization, collections, AR, and re-care Oversee staffing: recruiting, onboarding, scheduling, performance reviews, and staff development Ensure compliance with OSHA, HIPAA, and company protocols Partner with billing and clinical teams to maintain efficient revenue cycle and high-quality care Serve as the communication hub between staff, doctors, and Underbite leadership Monitor supply inventory and ensure cost controls are in place Create and review weekly KPIs and action plans to drive continuous improvement Ideal Candidate: 3+ years of dental or healthcare office management experience (DSO or multi-provider office preferred) Strong leadership and communication skills Proficient in managing KPIs, payroll, insurance, and scheduling Tech-savvy: experience with Open Dental (preferred), Paylocity, and Google Workspace Passion for delivering excellent patient care through organized and empowered teams Detail-oriented and solutions-focused Why Underbite Dental Management? We are a growing DSO that operates practices across multiple states. Our mission is to support dental professionals in delivering excellent care by providing them with strong leadership, advanced technology, and a collaborative environment. We believe in empowering our teams with clarity, consistency, and room to grow. Underbite Dental Management is proud to be an Equal Opportunity Employer. We value diversity and inclusion and are committed to creating an environment where all employees can thrive. Salary Description $68,000 Annually

DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCSAM is seeing an organized and experienced Office Manager. The Office Manager provides overall office support for Branch Manager or Project Management and may supervise other Administrative or office support roles. Major Duties and Responsibilities: Sort, organize, and distribute incoming paperwork and correspondence Maintain and troubleshoot office equipment, including copiers, fax machines, and mobile devices Order and manage office supplies, furniture, and technology resources Prepare and coordinate return shipments and logistics Coordinate recruitment activities, including temporary staffing when needed Provide administrative support to managers, helping balance workloads and priorities Collaborating with the Project Manager on invoicing and reporting needs Prepare and maintain accurate personnel records and new hire documentation Keep the employee manual and company policies up to date Coordinate hiring, layoff, termination, and other HR paperwork with the corporate office Work closely with corporate payroll to ensure timely and accurate payroll processing Maintain organized and confidential employee files Enter and transmit weekly figures and performance metrics Oversee office telephone systems and ensure reliable internal communications Qualifications 18 years of age or older. High School Diploma or GED Previous Office Management experience required. Knowledge of Microsoft Office, especially Excel and Word required. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Pay rate: D.O.E. Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.

Job DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as Office Manager at our Waldorf, MD, location! In this exciting leadership role, you will enjoy job autonomy with a visionary company that takes non-traditional approaches to healthcare. As part of a champion team, you will be inspired as well as inspire others as you discover together what works best for the practice, community and patients. State-of-the-art technology, cutting-edge tools and unparalleled continuing education will help you advance your skills and grow your Office Manager career. Join a forward-thinking company that is ready to invest in your success! Apply for FYZICAL's Office Manager job opening today! Showcase your leadership skills with the top PT company in the U.S. when you join our outstanding Waldorf, MD, team as Office Manager! As Office Manager with us, you can be assured that your practice leader is fully invested in you as part of a champion team capable of achieving next-level results. Here, every team member and specialist provides an essential element, leading to the overall success of the facility and, as a result, to your individual success. We provide the most up-to-date technology and tools needed to advance in your position and keep you on the leading edge as you achieve your career goals. Turn your passion for helping others into a lucrative career opportunity. Apply for our Office Manager job opening today!Responsibilities Manage Business Office operations Call Center management Billing/Collections management Manage and preserve all records/files Review and certify rehabilitative services billing/authorizations Manage call center Oversee billing and collections Verify all data, unit charges, billing elements and authorization for rehabilitative services Process and maintain all files, medical records and insurance Oversee all aspects of Business Office operation Required SkillsRequired skills & qualifications: H.S. graduate or equivalent Solid analytical and communication skills Highly organized and able to determine priorities Able to efficiently manage time Basic Microsoft Office software skills High school diploma or GED required Strong communication and problem-solving skills Exceptional time management skills Good organizational skills with the ability to prioritize tasks Basic knowledge of Microsoft Office applications (i.e. Word, Excel, PowerPoint, Access) Preferred but not required: Coding/billing experience Medical office training/certified

Curzon is a fun, fast paced company that helps our clients focus on their revenue goals by connecting them with talented professionals. We are an innovative team that strives to constantly improve the value that we give to our clients and candidates. 2016 mark's the company's 28th year in business and we are the leading local workforce solutions provider in Northern Virginia. Job DescriptionCurzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We're looking for someone who has never met a process or procedure that can't be improved, thrives on keeping the team on task and motivated, and can set priorities to multi task effectively. Responsibilities: • Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc. • Point person for temporary employee timesheets and processing payroll through our third party payroll provider • Prepare client invoices and track accounts receivable • Prepare and update daily, weekly and monthly reports • Manage the candidate intake flow and onboard new employees • Be the resident expert for company's client and candidate database (Akkencloud) • Prepare and update PowerPoint decks for account managers • Purchase and organize office supplies • Helps post jobs and schedule interviews, check references and assists with benefits administration • Responsible for maintaining company filing system with an eye to evolving the office to paperless environment • Serve as liaison with company vendors • Provide administrative support to the team • Provide thought leadership on key culture-creation initiatives throughout the organization • Take on special projects as requested by the president/CEO. QualificationsAbsolute Requirements: • At least 2 years of providing high level office support, preferably in a start up environment. • College degree preferred • Basic familiarity with Quickbooks or other accounting software • Demonstrates the highest level of confidentiality and discretion • Knowledge of office management systems and procedures • Excellent time management skills and ability to multitask and prioritize work • Attention to detail and strong problem solving, organizational and planning skills • Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting • High level of analytical, research, problem-solving, and organizational skills. • A can-do attitude and belief that no task is too big or too small • A genuine customer service mindset. • Strong interpersonal, organizational, written and verbal communication skills • Eligible to work in the United States Great to Have • A genuine desire to be a difference maker • Great sense of humor and the willingness to take on new projects • A borderline compulsive desire to organize, develop and implement processes and procedures • The desire to grow with our company Additional Information All your information will be kept confidential according to EEO guidelines.

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon-Fri / 40 hours Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $55,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************