Office manager/administrative assistant jobs in Gastonia, NC - 131 jobs

We're support a growing organization that is looking for an Office Manager. This role is responsible for coordinating people, processes, and logistics so teams can stay focused on their work. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. The Office Manager keeps the office running smoothly day to day. This role is responsible for coordinating people, processes, and logistics so teams can stay focused on their work. A strong Office Manager brings structure, stays ahead of needs, and handles the details that keep operations on track. Responsibilities Oversee daily office operations and administrative workflows Coordinate schedules, meetings, and office logistics Manage office supplies, vendors, and basic facilities needs Support onboarding, internal communication, and general employee needs Assist with basic financial or operational tasks such as invoices, expenses, or tracking Maintain organized records and handle confidential information appropriately Qualifications Experience in an Office Manager or senior administrative role Strong organizational and communication skills Ability to manage multiple priorities with minimal supervision Comfortable supporting multiple teams and functions Proficient with common office software and tools

About the Role At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives - a mission we've honed since 1859. Equitable is looking for a high-energy, results-driven Project Manager to join our Results Delivery Office (RDO) to be responsible for the planning, execution and implementation of complex, transversal programs that support Equitable's growth and efficiency strategies. The RDO team delivers results through disciplined project and change management practices, leveraging standard project/change management methodologies and tools in alignment with best practices. Our core values are objectivity, transparency, and integrity - these values are the foundation of the team's mission to successfully and confidently deliver on critical strategic initiatives that support the company's success as a public company. What You'll Be Doing * Successfully lead large scale projects and deliver on project/business objectives. * Drive the development and maintenance of a tightly integrated project schedule across multiple workstreams. * Provide a disciplined yet flexible approach to project planning and execution, adapting to the unique needs of each project, sponsor or situation, always driving forward on the critical path. * Direct internal team members with day-to-day management of the project schedule, including project dashboards, reporting, KPIs, risk/action logs and other artifacts. * Implement rigorous risk management practices early in the process to identify potential pitfalls and develop mitigation strategies well in advance of risk realization. * Develop data-driven reporting and relevant KPIs to track/measure performance and course correct when necessary, including rigorous adherence to budget reporting. * Able to work with and influence stakeholders at all levels in the organization to successfully deliver on project commitments. The ability to develop strong relationships and influence without authority is a core capability of RDO senior team members. * Partner with key leadership team members in identifying, prioritizing and implementing transformational objectives in their business operations using operational excellence/business process techniques and resources. * Work with team members & peers to identify issues and use problem-solving skills (including root cause analysis) to resolve issues in a timely manner. Able to break down complex issues into discrete components to analyze, diagnose, assess and recommend viable solutions. * Through industry leading and research-based methodologies, provide change discipline to enable end-user adoption required to realize targeted objectives. This position offers a hybrid work schedule in our Syracuse, NY or Charlotte, NC offices, with an on-site presence of 2-3 days per week combining flexibility with team collaboration. The base salary range for this position is $100,000 - $135,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program What You Will Bring Required Qualifications: * Bachelor's degree. Major in Finance, Mathematics, Operational Research and/or Business Administration is preferable. * 8 years of business experience. Knowledge of the financial services industry is desirable but not required. * 6 years of experience as a project manager leading increasingly complex programs. Preferred Qualifications: * Knowledge of the financial services industry. * Facilitation of meetings and communication of results to project team members. * Develop lasting relationships and collaborate with business partners and team members through data accuracy, transparency, and integrity without exception. * Ability to work with and influence all levels of stakeholders, from executive management to individual contributors, to drive timely decision-making. * Demonstrated knowledge of project planning and execution methodologies, including risk management and delivery excellence. * Experience building/managing complex project schedules and the ability to interpret results to drive decision-making. * Maintain process rigor, discipline and accountability while also being adaptable in using tools and methodologies in different ways. * Proven analytical problem-solving skills, including the ability to break down data/information into meaningful findings and develop recommendations that lead to informed decision-making. * Maintain highest ethical standards; demonstrate practicality, integrity and respect for others. Promotes diversity and a culture of inclusion. * Change management experience. * Positive attitude and teamwork are differentiating factors, as well promoting a strong team culture & values. * Technology: Microsoft Office (Word, Excel, PowerPoint), Visio (or equivalent process mapping software). * Experience in Microsoft Project and Azure DevOps. Skills Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Cross-functional Collaboration: Knowledge of collaborative techniques and approaches; ability to promote a culture of continuous improvement and working together across functions to solve business problems and meet business goals. About Equitable At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Description & Requirements The Assurance team delivers independent, objective services that bring transparency and confidence to financial reporting. With deep industry knowledge and a proactive, communicative approach, we help clients navigate complex reporting requirements. What You Will Do: * Manage the planning and execution of audit engagements, ensuring effective coordination of fieldwork, timely completion of procedures, and adherence to professional standards and client expectations * Demonstrate a strong understanding of Generally Accepted Accounting Principles (GAAP) to ensure accurate financial reporting, compliance with regulatory standards, and the identification of discrepancies or risks * Conduct in-depth research on complex accounting and audit matters, apply insights to client engagements, and communicate findings clearly through well-structured written reports * Review audit workpapers to ensure accuracy, completeness, and compliance with professional standards and firm policies * Engage proactively with senior client stakeholders to identify audit risks, offer insights, and implement practical solutions * Drive client service excellence by setting high standards for responsiveness and quality, fostering long-term relationships as a trusted advisor and strategic partner in client success * Support client growth and retention through strategic planning and business development * Mentor and manage assurance professionals, providing coaching, performance feedback, and career development support to build a high-performing, collaborative team. * Manage resources, budgets, and project workflows to resolve scheduling conflicts and ensure the timely, cost-effective delivery of client engagements * Maintain technical expertise through ongoing Continuing Professional Education (CPE), ensuring compliance and staying ahead of industry trends and regulatory changes * Represent the firm at industry events and networking forums, enhancing brand visibility and cultivating new business opportunities Minimum Qualifications: * Bachelor's Degree in Accounting or related field * 5+ years of relevant audit experience * Current and valid CPA (Certified Public Accountant) license * Proficiency in Microsoft Office Suite * Flexibility to travel for client engagements and internal meetings. Travel may include overnight stays. Preferred Qualifications: * Master's Degree in related field * Experience with Caseware software for financial reporting and audit documentation #LI-CLTSP, #LI-CLTU #LI-LS1

ProSidian is looking for “Great People Who Lead” at all levels in the organization. Are you a talented professional ready to deliver real value to clients in a fast-paced, challenging environment? ProSidian Consulting is looking for professionals who share our commitment to integrity, quality, and value. ProSidian is a management and operations consulting firm with a reputation for its strong national practice spanning six solution areas including Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Talent Management. We help clients improve their operations. Linking strategy to execution, ProSidian assists client leaders in maximizing company return on investment capital through design and execution of operations core to delivering value to customers. Visit ***************** or follow the company on Twitter at ************************* for more information. Job Description ProSidian Consulting has an opportunity for a [CS-PRO2013 : Consulting Services Office Manager] located in Charlotte, NC | POSTING TYPE: THIS IS A FULL-TIME W2 HIRE. ProSidian Consulting is seeking an experienced Consulting Services Office Manager to support management and operations functions of the firm. The Consulting Services Office Managermust be a highly-motivated professional with great communication skills and understanding of office management, book keeping, and client reporting guidelines. This role is responsible for day-to-day office management, book keeping, and client reporting requirements and ensures quality in packing, shipping, distribution, and receiving processes as well as organizing key information structures. We are seeking a Consulting Services Office Manager who can hit the ground running and make a difference! As an experienced Consulting Services Office Manager with ProSidian Consulting, you will be in an invigorating and challenging environment with high standards for work quality, professionalism, and teamwork. The Consulting Services Office Manager plays an integral support role within the operations team to highlight areas of organizational improvement and implement best practice policies, procedures, and operational processes in order to meet the company's mission of providing the most responsive and best quality customer service at a competitive price. We hire only experienced professionals and foster an environment of cooperation and collaboration where everyone is at a high level. If this is you, and you meet the requirements below, we want you on our team. The work shall be performed on-site at the Charlotte office, with some travel required to the client site in the Fayetteville area and some requirement to work from the project warehouse. Background checks are required for all employees. Qualifications The successful candidate will be self-motivated and able to lead in a team environment. He/she must be able to work effectively at all levels of the organization, be results oriented, have strong analytical and decision-making abilities, and a creative problem solver. The following education and experience is required to accomplish project tasks: THE ROLE OF OFFICE MANAGER: The Office Manager is responsible for the successful management of ProSidian Consulting Office operations. In the role of Office Manager, you will manage back office operations including contract administration, insurance certification administration and miscellaneous Human Resources & Office Administration tasks. BACK OFFICE SUPPORT Perform Contract Administration: including printing, signing, scanning & tracking; Manage Certificate of Insurance requests for project starts; determine requirement, make request, log & send to customer; Support Executive team with insurance and business licence(s) renewals, banking & tax documentation requests; and miscellaneous tasks regarding ProSidian's business operations HUMAN RESOURCES Manage new employee process; Maintain and ensure that personnel records are up to date and secure (vacation/sick days, suspension notification, etc.); Research and answer any employee payroll and benefits questions; Manage Safety Training Process with Operations Managers: keep track of meetings, topics, attendees, and reporting OFFICE ADMINISTRATION Answer phones as needed; Maintain stock, order office & crew supplies as needed; Maintain filing system as needed; Maintain company files & documents; Maintain office equipment, including purchases, maintenance, & IT support coordination; Process miscellaneous operations tasks as needed DESIRED SKILLS & EXPERIENCE 3+ years of Office Management experience. Experience in the professional services industry a plus; Knowledge of basic accounting principles, including AR, AP, & General Ledger. Software experience with QuickBooks and Excel; Basic Office Management experience, including filing, inventory management, answering phones, & miscellaneous office tasks; Knowledge of office administration, including software experience with Outlook, Word, and Powerpoint; Excellent communication skills and phone customer service experience with high level professionals; Ability to multi-task and work independently in a fast-paced environment Additional Information NO RESUMES ACCEPTED AFTER 5:00 PM EST ON 6/30/2013 ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. Send your resume's, bios, and salary expectations rates, via [email protected]. BE SURE TO PLACE REFERENCE CODE: [GD-ARFP2013 : Graphic Designer ] in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED.

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR * Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. * Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. * Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. * Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. * Supporting the marketing team by co-creating and communicating field direction for promotional materials. * Working closely with marketing for allocation and distribution of marketing materials to the sales team. * Handling event planning logistics, catering, agendas, and travel arrangements for meetings. * Discreetly handling confidential business and employees' issues, working closely with Human Resources. * Skilled in business management support including budget templates, invoicing, and PR/PO generation. * Responding to email and other correspondence to facilitate communication and enhance business processes. * Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. * Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. * Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU * An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. * An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. * Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. * High attention to detail and the ability to prioritize projects. * Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) * Knowledge of video conferencing tools * Ability to work in a small, entrepreneurial environment with limited supervision * Excellent written and verbal communication and interpersonal skills * Technological acumen-knowledge and ability to learn new technology * Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law.

Why Deephaven Mortgage? Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit ************************* or email us at **************************. Job Overview The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills. This role is full time in office in the Ballantyne area of Charlotte, NC. What You'll Do Executive Assistant Responsibilities Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts Serve as a liaison between the General Counsel and internal/external stakeholders Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials Support the General Counsel in board-related matters, committee meetings, and Legal project coordination Maintain confidentiality in handling sensitive company and legal information Coordinate and complete all third-party Compliance and Diligence requests Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner Vendor Coordination Responsibilities Act as the central point of contact for vendors and service providers, maintaining strong professional relationships Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs) Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner General Administrative Support Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings Provide support to other executives and team members as needed. Support cross-functional projects requiring input from Legal and Vendor Management What We Need Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance Prior legal experience or paralegal experience is a plus! Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills with keen attention to detail Ability to work independently and exercise sound judgment in a fast-paced environment Proven track record of handling highly confidential and sensitive information with discretion Bachelor's degree in Business Administration, Legal Studies, or related field preferred Ability to work in the Ballantyne area of Charlotte, NC Key Competencies Confidentiality & Integrity - Maintains the highest standards of discretion in sensitive matters. Vendor Relationship Management - Skilled at building and maintaining vendor partnerships while holding vendors accountable. Problem-Solving - Anticipates challenges and develops solutions quickly. Collaboration & Communication - Effectively partners with executives, colleagues, and external stakeholders. Organization & Initiative - Proactively manages complex schedules, contracts, and projects with minimal oversight. Privacy Policy This organization participates in E-Verify Our Perks Flexible Time to Recharge - Personalized Time Off for What Matters (because rest isn't one-size fits all) Future Finance Focused - Generous employer-matched 401(k) plan Community Connect- Philanthropy Committee that creates charitable initiatives Health from Day One - Comprehensive health insurance starting on day one of employment Family Matters - Competitive maternity and paternity leave Culture & Celebrations - Culture Committee with team-building events and celebrations Ideas Welcome - Encouraging thought leadership and innovation Guidance & Growth - Mentorship opportunities for career development Perk Up - Exclusive discounts on travel, tech, pets, legal, and more

The Executive Operations & Bond Program Manager serves as a senior, trusted partner to the Chief Development Officer while also acting as the central operational anchor for the Horizon Development Properties (HDP) department. This executive-level role blends executive support, bond program oversight, and departmental operations leadership. The position is designed for a mission-driven professional who brings confidence, sound judgment, and a strong sense of ownership to complex, compliance-driven environments. The successful candidate will provide strategic administrative leadership to the CDO, manage and coordinate the Bond Program, and ensure the HDP team operates with structure, clarity, and consistency. This role requires discretion, executive presence, and the ability to establish boundaries while supporting multiple senior stakeholders. Key Responsibilities: Executive Support & Strategic Coordination Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables. Coordinate the CDO's calendar, meetings, and executive commitments with a strategic, business-focused approach. Prepare executive-level correspondence, presentations, reports, and board materials. Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through. Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners. Bond Program Management & Oversight Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions. Oversee bond application intake, documentation review, and compliance coordination. Coordinate TEFRA hearings, board approvals, and closing schedules. Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals. Maintain bond tracking systems, calendars, and status reports. Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance. Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity. Department Operations & Leadership Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team. Lead preparation and submission of recurring executive and board reports, including development updates and committee materials. Partner with the development team to document, refine, and institutionalize SOPs and operational workflows. Oversee department onboarding logistics, organizational charts, and readiness for new hires. Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings. Act as a steady point of contact who helps manage priorities, requests, and information flow across the department. Education & Experience Bachelor's degree in Business Administration, Public Administration, Finance, Real Estate, or a related field required. 5-7 years of progressive experience supporting senior executives or managing operations in complex environments. Experience in real estate development, finance, public-sector agencies, legal, or compliance-driven organizations strongly preferred. Demonstrated experience managing multi-step, deadline-driven, and regulatory processes.

Are you a dynamic, highly organized leader passionate about community health including oral health? Join our team as Dental Office Manager and take the lead in driving excellence in dental services. In this role, you'll provide administrative oversight for dental operations, ensure compliance, and champion innovation including the integration of cutting-edge digital dentistry technologies. This is not a stand-alone dental practice-our dental program is fully integrated within our community health center and offers a comprehensive range of services, including medical care, dental, behavioral health, and more! This is an exciting opportunity to be part of a growing organization committed to integrated, patient-centered care. As Dental Office Manager, you will play a key role in optimizing dental operations and collaborating across departments to deliver exceptional care to the community. Salary Range : $60,000-$70,000 Key Responsibilities: Dental Program Oversight: Provide administrative oversight and coordination of dental services in close collaboration with the dental providers; ensure compliance with regulations; oversee administrative aspects of radiology, infection control, and inventory; manage digital dentistry services including intraoral scanning, 3D printing, workflow optimization. Quality Control & Inventory: Maintain infection control and OSHA standards; oversee sterilization and equipment maintenance; manage dental supply and inventory; ensure compliance documentation and staff training. Care Coordination: Optimize patient flow and scheduling; collaborate with patient access and revenue cycle teams; improve billing processes; prior authorizations; integrate dental services across all departments to support patient-centered care. Supervision & Leadership: Provides administrative supervision for Dentists, Dental Assistants, Hygienists; conduct performance evaluations; assist with hiring and onboarding; promote organizational mission and values.

Holiday Inn Express & Suites Arpt-Belmont | 250 Beatty Dr. Belmont, NC 28012 Join Maya Hotels and Take the Next Step in Your Career! Are you a hardworking and customer-focused leader with a passion for hospitality and operational excellence? At Maya Hotels, we are seeking a Front Office Manager to oversee front desk operations, manage a high-performing team, and ensure a seamless guest experience. If you thrive in a fast-paced environment and excel at team leadership, organization, problem-solving, and enjoy working with top hospitality brands this is the opportunity for you! Why Join Maya Hotels? Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. Learn more about us at ******************* What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with ten well-respected hotel brands. : Essential Duties and Responsibilities: Team Development & Leadership: Supervise and train front desk staff, including receptionists, concierge, and bell staff. Set clear performance expectations, conduct regular evaluations, and provide coaching. Foster a positive, team-oriented work environment that enhances guest services. Lead by example by delivering exceptional customer service and professionalism. Guest Services & Experience: Ensure a warm and efficient check-in/check-out process for all guests. Handle guest inquiries, requests, and concerns with professionalism and efficiency. Monitor guest feedback, addressing service improvements and implementing corrective actions. Collaborate with other departments to ensure seamless communication and cooperation. Reservations & Revenue Management: Oversee reservation processes, ensuring accuracy and efficiency in bookings. Implement strategic pricing and upselling opportunities to maximize occupancy and revenue. Monitor room availability, arrivals, and departures to facilitate smooth operations. Work closely with the sales and marketing team to make guest bookings and optimize revenue. Front Office Operations & Compliance: Develop and enforce standard operating procedures for the front office team. Maintain accurate records of guest accounts, financial transactions, and room inventory. Ensure the front desk and lobby area remain clean, professional, and welcoming. Enforce hotel policies, security measures, and emergency procedures to ensure guest safety. Budgeting & Financial Management: Assist in preparing and managing the front office budget to control costs effectively. Monitor departmental expenses, optimizing resource allocation and inventory management. Analyze financial reports and implement strategies to maximize revenue and minimize expenses. Collaborate with accounting to ensure accurate billing and financial reconciliations. Education, Skills and Abilities: Education: Bachelor's degree in hospitality management or related field preferred. Experience: 2+ years of supervisory experience in front office, guest services, hospitality management or in a similar leadership role. Leadership & Communication: Strong ability to train, mentor, and manage front office staff effectively. Guest Relations: Strong ability to interact with guests, resolve complaints, and enhance guest experiences. Problem-Solving & Decision-Making: Ability to think clearly under pressure and make quick, effective decisions. Technical Proficiency: Familiarity with hotel property management systems (PMS) and reservation software. Revenue & Financial Acumen: Understanding of revenue management, budgeting, and reporting. Flexibility: Willingness to work varied schedules, including nights, weekends, and holidays. Physical Requirements: Ability to stand and walk for extended periods during shifts. Ability to lift and carry up to 25 lbs., including luggage and office supplies. Frequent bending, reaching, and handling front desk equipment and materials. Comfortable working in a high-energy, guest-facing environment. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.

Job Description Dental Office Manager - Charlotte, NC We are a well-established, private dental practice in Charlotte, NC with a strong reputation for quality care and a supportive, team-oriented environment. Our office is modern, well-organized, and patient-focused, with systems in place to support both our clinical and administrative teams. We value experience, leadership, and collaboration, and are seeking an Office Manager who can oversee daily operations while supporting continued growth and efficiency. Schedule (Full Time) Monday, Tuesday, Wednesday: 6:35 AM - 4:00 PM Thursday: 6:35 AM - 2:00 PM Friday: 6:35 AM - 12:00 PM Duties & Responsibilities Oversee daily administrative and operational functions of the dental office Manage schedules for multiple providers to support production, efficiency, and growth Supervise front office operations and workflows, including schedule optimization Handle billing, insurance verification, claims submission, and follow-up Manage accounts receivable and past-due balances Support HR-related responsibilities, including staff coordination and support Provide reporting and updates directly to the executive team Assist with financial and administrative planning to ensure smooth operations Maintain a professional, organized, and patient-focused front office environment Utilize Dentrix for scheduling, billing, and patient account management Requirements Minimum of 3+ years of dental office management experience Ideally currently working as an Office Manager or in a senior administrative role Strong knowledge of dental billing, insurance, and revenue cycle management Solid understanding of dental procedures, treatment plans, and scheduling Experience handling HR-related responsibilities within a dental practice Highly organized with strong multitasking, planning, and problem-solving skills Comfortable reporting directly to executive leadership Professional demeanor with strong communication and interpersonal skills Proficiency with Dentrix required Pay & Compensation $30-35 per hour, based on experience Health insurance (50% employer-paid premium) In-house dental benefits Vision insurance 401(k) Two weeks PTO Paid holidays This is an excellent opportunity for an experienced dental office manager looking to join a stable, well-organized private practice in Charlotte with long-term potential. Skills: General Practice Dentrix Benefits: Medical Dental Vision 401k PTO Compensation: $30-$35/hour

Dental Office Manager Schneider Family Dentistry We are looking! Our advanced, comprehensive dental practice is actively seeking a high-energy, team-oriented individual who understands the importance of leadership and communication and has a proven track record of success in the overall management and operations of a business. If you can demonstrate you have a passion for these things, you need to apply today! Position Title: Dental Office Manager Location: Mooresville, NC Reports To: Lead Dentist Work Schedule: Full Time Compensation: $33-$36 per hour Benefits: Personal Time Off, Sick & Holidays Responsibilities: Oversee and manage the daily operations of the practice Ensure consistent implementation of practice policies, procedures, processes and initiatives Ensure practice follows state and federal laws Be the change agent communicating the vision and ensuring alignment with organizational goals Hire, onboard and train new employees Develop and mentor employees to perform at the highest level through clarity and training Fill positions for employees on POT or leave Offboard employees following applicable laws Oversee the daily attainment of practice goals Qualifications: College degree preferred but not required Work experience in dental or related field - 2+ years of management/supervision is preferred Soft skills experience in communication, organization and time management is preferred Why Join Us? We sustain the growth of our practice by adapting to evolving market conditions, technological advancements and customer preferences. As a change agent, you will have the opportunity to create a positive and supportive work environment that motivates the team and fosters a sense of teamwork.

🔥 Now Hiring: Office Manager - TBD Location in Charlotte 📍Pearl Dentistry Reimagined | Charlotte | Full-Time You're not looking for just another dental office job. Good-because we're not looking for just another manager. We're Pearl Dentistry Reimagined. We break the rules (on purpose). We lead with heart, deliver top-tier care, and we run on grit, ownership, and good vibes. Pearl needs a bold, driven, people-smart leader to run the show. Think of this as your own mini business-with support when you need it, but autonomy when you don't. 👏 What You'll Actually Be Doing: Running the daily ops like a machine-but a cool machine with feelings Supporting the clinical team, managing patient flow, and keeping the day smooth and profitable Leading, coaching, and inspiring a team of legit talented humans Problem-solving like it's your superpower Owning KPIs, hitting goals, and keeping accountability tight-but fun Being the culture keeper, vibe-checker, and emotional thermostat of the office 🧠 We'll Swipe Right If You: Have strong leadership chops and aren't afraid to use them Can juggle five things at once and still send a well-worded email Are emotionally intelligent AF (you know what that means) Have dental background (but it's not a deal-breaker) Don't crumble under pressure-instead, you run toward it 💎 What You Get: A team that's got your back A company that actually invests in you The freedom to lead without hand-holding Competitive pay + performance bonuses Swag, surprises, and Pearl-style perks Oh-and a culture you'll actually love being a part of Let's be real-Pearl's a fast-paced location. It's high-energy, high-output, and high-expectation. If that scares you, swipe left. If that excites you, we want to meet you. Generous Compensation Package • Starting Salary $55,000 on up depend on experience • Medical, Dental, Vision, and Life Insurance Benefits • Bonuses!!! • 401(k) • Paid Time Off (PTO) plus Paid Holidays • Sick Time Off • Short-term Disability • Long-term Disability Drop your resume. Blow us away with your intro. Let's build something great!! FLSA Status: Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

Job DescriptionDescriptionIf you recognize that the ultimate objective is to protect water quality, the environment, and the communities we live in, then your goals align with ours, and we would love to speak with you. As the Charlotte Office Manager, you will be responsible for routine and advanced correspondence including letters, memoranda, and reports. This role will give you the flexibility to work independently, as you oversee the day-to-day needs of the office. We will rely on your experience and judgment to plan and accomplish goals. *Please note that you will be responsible for confidential material, and you will need to report office progress to multiple supervisors. Your Primary Responsibilities will include Prepare confidential and general correspondence to support all office operations including office and field staff Support management with business development efforts Assist with fee proposals/scope of work Assist HR Team with onboarding for new employees Coordinate with vendors for servicing office equipment Monitor, maintain, and order office supply orders and manage local petty cash account Coordinate travel arrangements for office and field staff Screen incoming phone calls Maintain the professional appearance of office Data and File management Greet clients and manage the front desk reception area Coordinate catering and/or activities for office events Support staff with maintaining certifications, licenses, and training requirements Serve as liaison between the local office and corporate departments such as accounting, human resources, information systems, marketing, facilities, and risk management What you'll need Good writing and verbal communicative skills Strong computer skills with experience in Word, Excel, Outlook, and TEAMS Knowledge of basic accounting practices Knowledge of internet research Basic knowledge of setting up computer workstations, network configurations, and miscellaneous IT support Familiarity with engineering and construction concepts, practices, and procedures is a plus Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area Position requires a minimum of 40 hours a week with the possibility of overtime. Valid driver's license with approved/acceptable driving history required. DRMP Offers Excellent compensation package Outstanding holiday and paid-time-off programs 401(k) Plan and Match Career Path Development Program (Management & Technical Career Tracks) Mentorship Program Tuition Reimbursement Parental Leave Competitive health and dental insurance premiums Variety of voluntary benefit options Short-Term Disability/Long-Term Disability Company-furnished life insurance Employee Assistant Program (EAP) Flexible Spending Account and More DRMP is a multi-discipline firm serving clients in the public, private and industrial sectors in the development of infrastructure for the community-at-large and has been in business since 1977. DRMP currently employs 500+ professionals in 18 office locations spread strategically across our service areas. Today, DRMP is ranked among Engineering News-Record's “Top 500 Design Firms” in the United States and has received numerous awards locally and nationally for engineering achievements. As we continue to grow, we seek to add talented and motivated engineers to work on exciting projects while maximizing their personal growth potential. DRMP is where talent and a strong work ethic are rewarded by opportunity and advancement in a company poised for unlimited growth.

Job DescriptionSalary: DOE Come Join Our Team!! Now Hiring!! Full time or Part time Office Manager Behavioral Health About Us Carolina Therapeutic Services First a growing behavioral health organization dedicated to providing high-quality, person-centered care to individuals and families. Our team is committed to fostering a safe, supportive, and efficient environment that allows our clinicians to focus on delivering exceptional services. We are seeking an experienced Office Managerwho can oversee daily operations, support staff, and ensure seamless administrative workflow. Position Summary The Office Manager is responsible for managing the administrative functions of the behavioral health office, supporting staff and clients, coordinating essential operational tasks, and maintaining compliance with organizational policies and payer requirements. This individual plays a key role in client communication, scheduling, HR support and overall office organization. Key Responsibilities Administrative & Office Management Oversee daily office operations to ensure a smooth, efficient workflow across all departments. Manage front-office duties including phones, client check-ins, scheduling, and correspondence. Maintain organized filing systems for clinical documentation, HR files, and billing records. Monitor office inventory and order supplies as needed. Maintain confidentiality and adherence to HIPAA, state regulations, and agency policies. Assist leadership with staffing schedules Coordinate communication between clinical, administrative, and leadership teams. Client Support & Communication Provide excellent customer service to clients, families, and community partners. Assist with new client onboarding, intake paperwork, and insurance verification coordination. Ensure a welcoming and professional environment for all visitors. Staff Support & Coordination Assist leadership with staffing schedules Coordinate communication between clinical, administrative, and leadership teams. Operational Oversight Support implementation of policies, workflow improvements, and quality assurance processes. Assist with preparing reports, logs, audits, or documentation required by leadership or MCOs. Ensure the office environment meets safety, compliance, and organizational standards. Qualifications High school diploma required; associate or bachelors degree preferred. Minimum 2 years of office management or administrative experience (behavioral health or medical preferred). Strong organizational, multitasking, and communication skills. Experience with EHR systems, scheduling software, and Microsoft Office Suite. Knowledge of behavioral health documentation, billing, or authorizations is a plus. Ability to maintain professionalism, confidentiality, and teamwork in a fast-paced environment. Benefits Competitive pay Supportive team culture Opportunities for professional growth Hybrid flexibility where appropriate

About the role The Office Manager oversees the daily operations of the office, ensuring that everything runs smoothly and efficiently. This role serves as the central point of contact for staff, vendors, and visitors, maintaining a productive and positive work environment while supporting the company's broader goals. This position is in the office five days a week. Describe the role and team the candidate will be joining What you'll do Office Administration & Operations Manages day-to-day office activities, including scheduling, supplies, and facility needs. Acts as the main liaison with vendors, building management, and service providers. Maintains office policies and procedures that improve efficiency. Responsible for inbound and outbound mail/deliveries and tracking. Staff Support & Coordination Provides administrative support to leadership and team members. Coordinates building and office needs for new hires to ensure they have the necessary resources. Assists with organizing company meetings, events, and team-building activities. Expense Reporting Facilitates vendor relationships and associated expenses. Tracks and submits expense reports in a timely and accurate manner. Health, Safety, Systems and Compliance Ensures compliance with workplace health and safety requirements. Maintains a safe, clean, and welcoming office environment. Oversees systems for internet, conferencing, and security access. Qualifications 1-2 years of experience as an Office Manager / Office Administrator or similar role

We are looking for a dynamic, experienced Office Manager to join our fast-growing dental partnership network's (“DPN”) Dental team. Guardian Dentistry Partners' (GDP) mission is to support our partner dentist entrepreneurs and teams in building the practices of their dreams. While Guardian brings together passionate, purpose-driven, like-minded dental entrepreneurs who share similar values, each of our partners are very different, and it's those very differences that make us stronger in positively impacting the lives of everyone we serve across our network of practices. Our local partnerships offer the chance to work with Partners and team members dedicated to their communities and their teams. As a member of the Guardian team, you will pursue regional business objectives with our Operations team and be a key contributor to the success of your region and of the entire GDP network. Job Summary: The Office Manager is responsible for the results of the day to day operations of the Dental Practice, creating a positive experience for the patients and staff. The Office Manager provides and implements direction of job responsibilities, and daily assessment of key business indicators. The ideal candidate for this position is an individual who is task oriented, organized and is a “roll-up- your sleeves”, hands on leader of the practice. The Office Manager is the first point of contact for the Lead Dentist and the Management office. Human Resource responsibilities include staff supervision and performance management. Visit our website at; ************************* Primary Job Responsibilities: Sets an example of exemplary customer service Responsible for the overall achievement of production and collection targets of Dental office Utilizes solid financial arrangement techniques to help patients overcome barriers to affording treatment Implements office protocols and procedures to improve efficiency of workflow, create “team” environment and ensure patient satisfaction Ensures Doctor treatment plans are presented professionally, correctly. Continually works on Dental knowledge to improve case presentation Communicates with patients on outstanding balances in tactful, but diplomatic manner via phone calls and letters Manages routine matters such as time off, schedule changes, policies and procedures, special projects Manages the relationship with the insurance carriers Submit payroll on-time and accurately to the payroll company Qualifications: 2-3 years' experience preferred Bachelor's degree preferred Outstanding professionalism, high moral standards, and a self-motivated work ethic Strong communication and interpersonal skills to build trusting relationships with your co-workers and patients Driven personality to want to strive to be the best in your profession and provide the best care for our patients. Compensation & Benefits: Paid Vacation & Paid Holidays 401k Program: with matching contributions Benefits: (offered at 30 hours or more) Competitive health, dental, and vision plan Life Insurance and Disability Insurance FLSA Status: Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

Job DescriptionBenefits: Paid time off Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Supervises and/or performs secretarial, clerical and other office duties as required. Assignments are routine in nature and are carried out in accordance with general work instructions and established office practices, procedures and precedents. Individual is also responsible for assisting in the preparation of estimating projects, procurement of supplies and ongoing fiscal monitoring of a project. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Essential Duties and Responsibilities: 1. Oversees or prepares payroll for the assigned pay groups. Obtains all legally required employee documents. Completes time sheets with data from field superintendent or timekeeper. Performs data entry and checks for accuracy. Produces and distributes payroll checks. 2. Reviews vendor invoices for accuracy and matches to the purchase order submitted for authorization of purchase. Corresponds or communicates with vendors when necessary to correct or modify invoices received. Codes vendor invoices with correct general ledger codes to ensure accurate management reports. 3. Produces complete and accurate invoices to customers for work performed. Obtains all required back-up to support customer invoices. 4. Organizes and files, or oversees the filing of, invoices, checks, payroll documents, employee roster, etc., to properly maintain an orderly and accurate filing system. 5. Oversees and/or maintains and updates safety training records. Compiler and submits accident reports, insurance forms and doctors reports. Registers employees for safety training classes and drug screens. 6. Assists managers, superintendents, and warehouse supervisor in procurement of materials, supplies and equipment. 7. Under general supervision calculates the cost and determines feasibility of project based on analysis of collected data; determines competitive pricing and availability of materials; estimates the labor and equipment required to install the materials. 8. Assists in preparing detailed customer project proposals to define scope of work, communicate price and to detail general terms of the price derived in the estimate. 9. Maintains assigned project contacts to assure customer satisfaction. 10.Tracks assigned projects using various analytical tools; if necessary, recommends corrective action plan to meet project milestones and acceptable profit margins. 11.Prepares outstanding accounts receivable, contracts customers to request payment status and resolves disputes and delinquencies. Additional Duties: 1. Demonstrates effective teamwork and cooperation with all employees and customers of the Company. 2. Assists clerical staff in answering telephone calls or field radios and notifies appropriate personnel or records messages, when needed. Responds to general inquiries concerning area activities in accordance with established policies and procedures. 3. Complies and reviews annual physical inventory and various other documentation required to support the corporate financial audit. 4. Calculates cost plus billing rates; submits them to managers for review and sends to customers. 5. Prepares and submits contractor questionnaires. 6. Maintains and distributes petty cash. Qualifications 2 years experience as an Office Manager or similar position preferred 5+ years Sage Accounting Software expierence High school diploma/GED required, some college preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

ESSENTIAL FUNCTIONS: Effectively coaches, reviews, trains and supervises assigned employees, makes effective suggestions and recommendations that are given particular weight regarding the employment status of assigned employees. Efficiently resolves complex and non-routine processing problems requiring policy interpretation with minimum guidance from supervisor. Develops and maintains various procedural manuals; updates and creates new manuals as procedures and policies are changed and developed. Conducts and/or participates in special studies and projects as assigned; researches and analyzes information; prepares statistical and narrative reports and documents as needed. Professionally serves as liaison between assigned staff, other departments, physicians, and senior management regarding departmental needs, concerns, and disputes. Able to prioritize departmental needs and effectively manage resources, including time and staff. Perform periodical educational and performance reviews of staffing, while providing necessary guidance to improve departmental functionalities. Routinely evaluates and monitors staff's productivity; while providing them with constructive feedback to prevent inaccuracies, delays, and denials. Provides staff with daily, weekly, and monthly goals and benchmarks by utilizing financial projections and system data. Effectively prioritizes daily workloads and manages resources; including time and staff; as well as performing duties of subordinates as needed. Coordinates the denial and appeals process as related to pre-certification inaccuracies created by assigned staff. Accurately resolves pre-certification conflicts by identifying the problem source, analyzing issues; confer with physicians, nursing, and other staff to ensure that authorization is obtained. Illustrate strong people/interpersonal skills with the ability to communicate with all levels of professions. Monitors all inpatient and observation stays to ensure that clinical data has been submitted to that the appropriate payer and that the authorization has been approved. Promotes and helps to establish a positive and healthy work environment by exemplifying the organization's core values. Regularly reports to work on time and has minimum tardies or occurrences. Other duties as assigned Qualifications Minimum Job Qualifications: Education: High School Diploma or equivalent required. Two-year college degree in Business Administration, Finance, or Healthcare Management preferred. Other Skills: Prior supervisory experience desired. Three years of hospital registration, insurance claims filing, or patient billing experience required. General working knowledge of Microsoft Office Products; specifically, Word, Excel, and PowerPoint required. Strong leadership and communication skills required. Expected Hours of Work: M - F (Saturdays as needed) Personal Protective Equipment: Must be able and willing to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. Supervisory Responsibility: Yes - multiple direct reports - 3 offices (RDC Main, Faith, Allergy) Travel: Yes (to other offices as needed)

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. Supporting the marketing team by co-creating and communicating field direction for promotional materials. Working closely with marketing for allocation and distribution of marketing materials to the sales team. Handling event planning logistics, catering, agendas, and travel arrangements for meetings. Discreetly handling confidential business and employees' issues, working closely with Human Resources. Skilled in business management support including budget templates, invoicing, and PR/PO generation. Responding to email and other correspondence to facilitate communication and enhance business processes. Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. High attention to detail and the ability to prioritize projects. Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) Knowledge of video conferencing tools Ability to work in a small, entrepreneurial environment with limited supervision Excellent written and verbal communication and interpersonal skills Technological acumen-knowledge and ability to learn new technology Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered. EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.