Office manager/administrative assistant jobs in Gulf Shores, AL - 34 jobs

Office Manager Pay Rate: $20/hour Duration: 6 month contract to hire Required Skills & Experience: High school diploma or equivalent (required) Valid Drivers License Prior experience in office administration, preferably in construction or utilities Strong proficiency in Microsoft Excel (formulas, pivot tables, data entry) Excellent organizational and multitasking abilities Strong communication skills and attention to detail Familiarity with construction documentation and terminology is a plus Job Description: We are a fast-paced utilities construction firm specializing in the design and installation of infrastructure for power. Our projects shape communities and support essential services. We're looking for a detail-oriented Office Manager to keep our operations organized and efficient. Job Summary: As Office Manager, you'll play a key role in supporting our field and project teams by managing administrative functions, coordinating logistics, and maintaining accurate records. Strong Excel skills and a proactive mindset are essential for success in this role. Key Responsibilities: Oversee daily office operations including supplies, scheduling, and vendor coordination Maintain and update Excel spreadsheets for budgeting, project tracking, and reporting Assist with payroll, timesheet collection, and employee onboarding Coordinate meetings, prepare agendas, and manage documentation Support project managers with document control and permit tracking Ensure compliance with safety and regulatory documentation Communicate with field crews, subcontractors, and clients as needed

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results. RESPONSIBILITIES Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. Management and protection of sensitive and confidential organizational documentation and databases. Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. Oversight of department-wide policies, procedures and processes. Management of organization charts and headcount updates. Coordination of department-wide external services (e.g., training, consulting, couriers). Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. Department-wide training and qualification processes (e.g. Workday Learning assignments) Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: Department internal communications, updates. KPI reporting. Intra-company communications (e.g. regional and global level announcements, reports and updates). Acting as key liaison between NGT-AMR and Corporate Communications Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). Coordinates recruiting processes with hiring managers, HR partners, and candidates. Makes travel arrangements, when requested, for NGT-AMR management team members. Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. Planning and scheduling larger meetings and events. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. REQUIREMENTS A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 - 8 years of experience supporting leadership at or above Director level. Experience with technical and / or engineering topics is preferred. This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills. Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation. Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools. SAP and Workday experience is required. A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Taran Singh [C] Company is Evonik Corporation

Schedule: Monday - Friday, 8:00 AM - 5:00 PMRate: $25-30/hr BOE Duration: 3-6-month contract (potential extension or temp-to-hire opportunity) Sirius Staffing is seeking an Executive Administrative Assistant for a contract position that will support a senior leadership team at a large manufacturing site in Theodore, AL. Key Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Coordinate meetings, prepare agendas, record minutes, and manage follow-ups. Handle confidential information with discretion and professionalism. Assist with expense management, event planning, and executive communications using SAP Concur. Support special projects and day-to-day operational needs as required. Qualifications High school diploma or equivalent required. Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role. Strong organizational and time-management skills; able to manage multiple priorities effectively. Excellent verbal and written communication skills. High level of discretion, professionalism, and sound judgment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with SAP Concur or a similar travel/expense management system preferred. Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

Clinical Office Manager - Dental Community Health Northwest Florida is seeking an experienced Clinical Office Manager - Dental to oversee daily operations across our dental sites. This role ensures a smooth, patient-focused environment by leading front office operations, supporting patient access, managing staff, and ensuring adherence to organizational policies and regulatory standards. The Clinical Office Manager will supervise dental front office staff, coordinate scheduling, oversee billing and insurance verification processes, support providers, and foster positive patient relations. Responsibilities also include staff training, performance management, maintaining accurate records, collaborating with Revenue Cycle Management and HR, and driving operational efficiency. Minimum Requirements: 2 years supervisory experience in a dental office 2 years supervising 5+ staff Knowledge of dental terminology, coding, and billing Intermediate Microsoft Office skills Experience with Electronic Medical Records Preferred: Bachelor's degree in Health Services Administration, Business, or related field 4 years dental office management experience 4 years personnel management experience Join us in supporting our Mission, Vision, and Values while leading a team dedicated to exceptional dental care.

Job DescriptionClinical Office Manager - Dental Community Health Northwest Florida is seeking an experienced Clinical Office Manager - Dental to oversee daily operations across our dental sites. This role ensures a smooth, patient-focused environment by leading front office operations, supporting patient access, managing staff, and ensuring adherence to organizational policies and regulatory standards. The Clinical Office Manager will supervise dental front office staff, coordinate scheduling, oversee billing and insurance verification processes, support providers, and foster positive patient relations. Responsibilities also include staff training, performance management, maintaining accurate records, collaborating with Revenue Cycle Management and HR, and driving operational efficiency. Minimum Requirements: 2 years supervisory experience in a dental office 2 years supervising 5+ staff Knowledge of dental terminology, coding, and billing Intermediate Microsoft Office skills Experience with Electronic Medical Records Preferred: Bachelor's degree in Health Services Administration, Business, or related field 4 years dental office management experience 4 years personnel management experience Join us in supporting our Mission, Vision, and Values while leading a team dedicated to exceptional dental care.

Status: Full-Time Year-Round Salary: $70,000 to 75,000 based on experience. Hours/Days: Vary Bachelor's degree in Hospitality Management, Business Administration, or related field preferred. 3 years of front office or guest service experience in a resort or upscale hotel environment. Summary of the main function/purpose of the position: The Front Desk Manager oversees all front desk operations to ensure exceptional guest service and smooth day-to-day functioning of the resort's reception area. This role manages front desk staff, coordinates with other departments, and maintains a high standard of hospitality and professionalism to enhance guest satisfaction. Key Principal duties/responsibilities (5-8): · Adhere to and ensure Premier's Culture is implemented at all times. Abide by the company's Mission, Vision, Values, Non-Negotiables, and Management Accountabilities per Premier Employee Handbook. · Supervise, train, and support front desk team members, including manager, supervisor, receptionists, and night audit staff. · Manage daily front office operations, ensuring seamless check-in, check-out, and guest service experiences. · Handle guest inquiries, complaints, and special requests promptly and professionally. · Coordinate with departments such as housekeeping, maintenance, owner relations, and food & beverage teams to meet guest needs and maintain operational efficiency. · Monitor and manage room inventory, rates, and reservations in collaboration with the reservations and revenue management teams. · Prepare and analyze front desk reports, including occupancy, revenue, and guest satisfaction metrics. · Maintain accurate financial records and ensure compliance with cash-handling and billing procedures. · Implement and enforce resort policies, safety standards, and Premier guidelines. · Support recruitment, scheduling, and performance management of front desk staff. · Identify opportunities to enhance guest experiences and operational efficiency. Occasional duties or projects which may be performed at irregular intervals: Additional responsibilities and events as needed III. Accountability: Areas in which the position is accountable/responsible: Must have the ability to multitask and prioritize while remaining accurate and thorough Candidate must pay attention to detail, while remaining urgent, responsive, organized, and personable Supervisory Responsibility: Directly supervises all Front Desk Managers, Supervisors, Agents, and Night Audit Staff Responsible for scheduling, training, coaching, and performance evaluations of front desk team members. Ensures that staff adhere to policies and procedures, service standards, and grooming guidelines. Provides ongoing leadership and motivation to maintain high morale, efficiency, and guest satisfaction. Participates in hiring, disciplinary actions, and employee development planning in collaboration with Human Resources and upper management. Educational and/or equivalent in experience requirements: · Bachelor's degree in Hospitality Management, Business Administration, or related field preferred. · 3 years of front office or guest service experience in a resort or upscale hotel environment. · Proven leadership and team management skills. · Excellent communication, problem-solving, and organizational abilities. · Ability to work flexible schedules, including nights, weekends, and holidays. Specialized equipment or machines used in the course of the duties of the position Proficiency with hotel property management systems (PMS) and Microsoft Office/Excel. A company cell phone is provided to ensure availability for communication as needed Physical demands: (specifics to the job itself) Must be able to stand or walk for extended periods Frequent use of hands to operate computers, phones, and other office equipment. Occasional lifting, carrying, or moving items up to 25 pounds (e.g., luggage, office supplies, guest packages). Ability to bend, stoop, reach, and kneel as required for filing or assisting with guest needs. Must maintain a professional appearance and posture while interacting with guests and staff. Ability to remain alert and attentive for prolonged periods in a fast-paced environment. Must be able to communicate clearly both verbally and in writing, including over the phone Hearing and vision abilities required to perform duties safely and effectively (e.g., reading reports, recognizing guests, responding to alarms). VIII. Work Environment: The position operates primarily in a resort front office and lobby setting, with frequent interaction with guests, staff, and management. The environment is fast-paced and requires maintaining a professional, calm, and welcoming demeanor even during high-traffic periods. May involve occasional outdoor exposure when assisting guests with transportation, luggage, or special events. Work hours may include nights, weekends, and holidays to meet the needs of resort operations. The noise level is typically moderate to high during peak guest times. Frequent collaboration with other departments is required to ensure seamless guest service. The position requires prolonged standing and regular use of computers, phones, and communication systems. IX. Additional Remarks: Matching 401K, Health, dental, vision, LTD, STD, and Life Insurance available.

General Purpose: Assist the Business Office Manager in the overall functioning of the Business Office. Essential Job Functions This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive: May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and processes of accounts payable. Strong knowledge with coding: ICD-9, HCPC's, CMS-1500 and UB-04 forms used in billing. Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments. Will support the Business Office Manager in collections of outstanding balances billed and due which includes AHCCCS, Medicare, commercial Insurance and Private Party Payment. Fill in as Business Office Manager as needed with limited or full authority as needed. Support and assist Business Office Manager with State, Federal and Company standards, to include alerting management to potential non-compliance issues and the preparation of correction plans. Make bank deposits as requested. Receive and receipt private, resident portions and Medicaid payments on residents' bills. Assist with end of month packet procedures such as: charge journals, cash receipts including RAs, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts. Assist Office Manager in maintaining a clean, safe, and sanitary work environment. Maintain accuracy and efficiency in all work performed. Prepare disbursement checks for payment of expenditures approved by Administrator, maintaining and updating daily, the facility's check register. Other Duties Attend in-service education programs in order to meet facility educational requirements. Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information. Maintain confidentiality of resident and facility records/information. Protect residents from neglect, mistreatment, and abuse. Protect the personal property of the residents of the facility. Others as directed by the supervisor or administrator. Minimum Qualifications PointClickCare experience preferred. Must have computer skills to enter and track the status of claim adjudication. Organized and detailed in work performance. Medical terminology skills preferred. Good communication skills with excellent self-discipline and patience. Genuine caring for and interest in elderly and disabled people in a nursing facility. Comply with the Residents' Rights and Facility Policies and Procedures. Perform work tasks within the physical demand requirements as outlined below. Perform Essential Duties as outlined above.

ABOUT LCI The mission of LCI is to provide meaningful employment for the blind and visually impaired. We accomplish this in four ways: EMPLOY: We are one of the largest employers of people who are blind, creating meaningful careers and lasting skills that transform their lives. BUILD: We create over 2,000 products and distribute thousands more through manufacturing, retail, nationwide distribution, and e-commerce channels. SERVE: Many of our products are sold directly to the federal government. We were pioneers of “base supply centers,” stores on military bases that employ the blind and visually impaired and provide mission-critical supplies to our nation's military. SUPPORT: We want to end blindness forever. To that end, we engage in philanthropic efforts for research into blindness and treatment for the visually impaired. ABOUT THIS ROLE To assist in the responsibility of the overall Base Supply store operation. LOCATION AND SCHEDULE Pensacola, FL - Onsite Monday-Friday 7:30 AM - 4 PM (May vary based on location) KEY RESPONSIBILITIES Supervise up to 15 personnel. Some employees could be legally blind or disabled. Communication with store manager, store employees, corporate staff, customers and vendors is required. Daily supervision by store manager with weekly goals and annual performance review. Knowledge of warehouse operations and logistics or extensive retail management. Knowledge of sales or marketing is required. Experience managing subordinates is essential. Forklift experience is a plus. Current driver's license in good standing. QUALIFICATIONS Responsible for all aspects of the daily operations of the store in the absence of the Store Manager, including, but not limited to, ordering, pricing, merchandising, inventory integrity, safety and cleanliness. Responsible in conjunction with the Store Manager for all aspects of the store's inventory management programs including, but not limited to, ordering material, cycle counting, conducting an annual inventory, working negative lists, maintaining and updating Core assortment, price changes, ETS management and working all related reports. Store organization and cleanliness. Implementing corporate planograms and maintaining a creative visual appearance for end caps, displays, products of the month and seasonal specials. Responsible for maintaining 98% on the shelf in stock position by directing subordinate staff when applicable. Training and supporting subordinate staff to maximize store operations and customer satisfaction. Maintain productive relationships with all corporate organizations including, but not limited to, Accounting, Payroll, Information Technology, Purchasing, Pricing, Manufacturing, Distribution, and E-Commerce. Conduct and submit daily and weekly huddle meeting notes. Responsible for time card submission and maintenance. Demonstrate continued improvements in specific retail goals including, but not limited to, annual sales goals, stock turn, surplus, inventory reduction and inventory integrity goals. Communicate effectively both verbally and in writing, with employees, contemporaries, and corporate management. Assist in the preparation of annual reviews for manager approval. Demonstrate superior customer service, through recognition and personal interaction with customers and vendors. Ordering and receiving oversite, working closely with Receiving Coordinator and Customer Service Representative. Sales reconciliation, delivery coordination, visual merchandising, inventory integrity, personnel administration, and store cleanliness. Use of disciplinary system to document and motivate underperforming subordinates when necessary. In the absence of the store manager, takes on all functions and responsibilities of a store manager. Fills in as backup delivery driver when driver is absent or when a delivery driver position is vacant. Other duties as assigned. Why LCI? Purpose-driven company driven by principles, not profit Reach your highest potential: upward mobility, rewarded through hard work Competitive salary and compensation Basic Life Insurance at no cost to the employee 401(k) with match and Surplus-Sharing Plans Health, Dental, and Vision Insurance Ten paid holidays annually Paid Time Off (PTO) On-site Health and Wellness program Employee Assistance Program (EAP)

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays

We are looking for an organized, reliable, and proactive Office Manager to oversee daily administrative operations. This position plays a key role in keeping our office running smoothly, supporting our sales and warehouse teams, and ensuring our customers receive exceptional service. The ideal candidate is detail\-oriented, communicative, and comfortable managing multiple priorities in a fast\-paced environment. Manage day\-to\-day office operations, ensuring an efficient and well\-organized work environment Oversee administrative tasks such as answering phones, responding to emails, and greeting customers\/vendors Process sales orders, invoices, purchase orders, and customer accounts Coordinate with sales, warehouse, and logistics teams to ensure accurate order fulfillment Maintain office supplies, scheduling, and internal communication systems Assist with HR\-related tasks, such as onboarding, scheduling, and maintaining records Prepare reports, track inventory data, and support management with operational documentation Troubleshoot office issues and recommend process improvements Ensure compliance with company policies and operational standards Requirements 2+ years of office management experience Strong organizational and multitasking abilities Excellent communication skills-written and verbal Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and office management software Experience with order processing, invoicing, or ERP systems preferred Ability to work independently and maintain a high level of professionalism Strong problem\-solving skills and attention to detail "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653176156","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Business Management"},{"field Label":"Work Experience","uitype":2,"value":"2\-3 years"},{"field Label":"City","uitype":1,"value":"Foley"},{"field Label":"State\/Province","uitype":1,"value":"Alabama"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"36535"}],"header Name":"Office Manager","widget Id":"417767000000072311","is JobBoard":"false","user Id":"417767000000181003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"417767000013738256","FontSize":"12","google IndexUrl":"https:\/\/krshrc.zohorecruit.com\/recruit\/ViewJob.na?digest=mTYiJKZ4mm9DMG9J5k1AgXVOgBcGkEMDMqsfr6ExyHw\-&embedsource=Google","location":"Foley","embedsource":"CareerSite","logo Id":"b4dx1fa6679ef38494e05a88f4245264c1d30"}

Job Description OFFICE MANAGER - PENSACOLA, FL Quantum North America is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals-including engineers, project managers, certified technicians, and skilled tradespeople-drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do. As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way. As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at Quantum North America and throughout the Compass world. Job Summary The Office Manager supervises the daily administrative and operational functions of the office, supporting both the service and construction departments. This role is responsible for maintaining efficient office operations, supervising administrative staff, managing communication with customers and vendors, and ensuring alignment between field and office activities. The Office Manager plays a critical part in maintaining professionalism, organization, and a strong customer service culture while helping to drive business growth and team efficiency. KEY RESPONSIBILITIES Office Administration • Manage the day-to-day operations of the office, ensuring an organized and professional environment. • Supervise administrative staff including dispatch, accounting support, and clerical personnel. • Oversee document control for projects, including contracts, purchase orders, submittals, and change orders. • Maintain all company records, licenses, insurance certificates, and compliance documentation. • Coordinate with HR for onboarding, timekeeping, and employee documentation. Customer and Vendor Relations • Serve as a primary point of contact for customers, vendors, and service providers. • Handle incoming calls, emails, and customer inquiries in a professional and timely manner. • Support service dispatch and ensure customer requests are logged, scheduled, and completed efficiently. • Work with vendors on quotes, pricing, and material orders to support project and service needs. Financial & Administrative Support • Assist with billing, pay applications, accounts payable, and accounts receivable processes. • Review and track purchase orders, expense reports, and project-related costs. • Support management in developing reports, budgets, and forecasts. • Maintain accuracy and organization of financial records and data entry into company systems. Project & Field Support • Provide administrative and scheduling support for project managers, service coordinators, and field teams. • Coordinate travel, logistics, and deliveries as needed. • Assist in preparing project binders, closeout packages, and client documentation. • Track warranty, maintenance contracts, and service follow-ups. Internal Coordination & Team Leadership • Facilitate communication between office and field personnel, ensuring smooth flow of information. • Lead weekly office coordination meetings and participate in management meetings. • Assist the Director of Construction and leadership team with administrative and operational priorities. • Help drive a culture of accountability, efficiency, and positive teamwork. Business Development & Customer Engagement • Support business development efforts by preparing proposals, presentations, and customer packets. • Maintain customer contact lists and assist in outreach to new and existing clients. • Ensure consistent follow-up with clients to support satisfaction and repeat business. • Help coordinate company events, customer appreciation efforts, and marketing materials. PREFERRED QUALIFICATIONS: • Associate or bachelor's degree preferred • 5+ years of administrative management experience, preferably in construction, HVAC, or service-based industry. • Proficient in Microsoft Office Suite, Smartsheet, Procore, and/or accounting software (e.g., Vista Viewpoint, QuickBooks). • Strong organizational, communication, and interpersonal skills. • Ability to handle multiple priorities and meet deadlines in a fast-paced environment. • Professional demeanor and ability to interact effectively with clients, staff, and leadership. Apply to Quantum North America today! Quantum North America is a member of Compass Group USA. Click here to Learn More about the Compass Story Associates at Quantum North America are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Paid Time Off Holiday Time Off (varies by site/state) Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Applications are accepted on an ongoing basis Paid Parental Leave Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Quantum North America maintains a drug-free workplace.

We are seeking a reliable and detail-oriented Office Manager/Bookkeeper to assist our Law firm in Pensacola FL. MUST have previous experience working in a law office and a STRONG understanding of Legal Trust Accounting Accounts payable: Processing vendor invoices and managing payments. Trust accounting: Maintaining accurate records for client trust accounts. Financial record-keeping: Performing all general bookkeeping functions, data entry, and ensuring the accuracy of the general ledger. Payroll: Managing the firm's payroll and processing same through ADP software. This includes managing the company 401k Plan through Fidelity, and assisting TPA in prep of Form 5500 info needed. Other duties: Handling tax forms and other government reporting, managing credit card transactions, and assisting CPA with preparation of tax returns, as needed. REQUIRED SKILLS & QUALIFICATIONS: Must be proficient with accounting software, Microsoft Office products, and have a general knowledge of bookkeeping & accounting principles. Must have Legal-specific knowledge as it is CRITICAL to have a strong understanding of legal trust accounting. Must be familiar with legal billing software AND legal industry-specific software. Effective time management, attention to detail, and strong organizational skills and are essential to this position. Must understand and follow ALL confidentiality requirements. SCHEDULE: Monday - Friday ------- 8am - 5pm PAY: Starting pay rate will be based on your level of experience REQUIREMENTS: Must pass a pre-employment background check and drug test. TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace. This position may be Direct-Hire or Temp-to-Hire. No benefits are offered during the Temp period.

Job DescriptionBenefits: Opportunity for advancement Training & development We are seeking an HR Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Key Responsibilities: Human Resources Management: Coordinate the full recruitment cycle, including posting job openings, screening applications, scheduling interviews, and conducting background checks. Administer a thorough onboarding and new-hire orientation process. Maintain accurate and confidential digital and physical personnel files in compliance with all legal requirements Assist with payroll processing by verifying timesheets Support employee relations, address concerns, and assist house managers with PRN's and gaps in the schedule Coordinate staff training sessions and maintain training records. Office Administration: Manage general office operations, including communication systems (phone, email, mail), and ordering supplies and equipment. Serve as the primary point of contact for visitors and general inquiries. Organize meetings, manage calendars, and prepare correspondence, reports, and documentation. Qualifications and Skills: Proven experience (typically 2-3 years minimum) in an administrative support or human resources role, preferably within a healthcare or residential care setting. Strong understanding of HR processes and federal and state labor laws. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ADP payroll software. Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Exceptional communication skills, both written and verbal, with a professional and courteous demeanor. High level of integrity and the ability to handle sensitive and confidential information with discretion. A commitment to the organization's mission and values, particularly in providing quality care and support to residents. Required Education: High school diploma or equivalent; an Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

HI, Hope you're doing well This is Pankaj from 4P Consulting please see below . Operation Assistant 1: Start Date : 07/01/2024 Duration; TBD (so post it for 1 year) Job Description skills and Responsibilities · Ability to multi-task. Dispatch experience would be beneficial. · Team Player. Quick Leamer. · Able to work rotating shifts, in a 24/7 environment, including nights/weekends/holiday, as well as available for callouts during storm situations. · The possibility exists to work in a lone worker situation. · Ability to work in a sometimes fast paced, highly stressful, environment. · Highly probable that the successful candidate will be working our weekend shift, · Saturday/Sunday 6 am 6 pm followed by 7 am - 3 pm Monday/Tuesday shift; another possibility would be our evening shift, 2 pm - 1O pm, Monday- Friday. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************

Qualifications Minimum Qualifications High School graduate or GED equivalency Minimum 2 of the most recent 4 years' experience performing supervisor duties in a clinical environment Responsibilities Directs administrative activities and supervises operations of the assigned area according to established standards. Performs independently or with minimum supervision.

At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem -solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front -desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting -room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on -site and off -site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time -management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1 -2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full -time Requirements Starting rate $15 -$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday

Quantum OFFICE MANAGER - PENSACOLA, FL Quantum North America is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals-including engineers, project managers, certified technicians, and skilled tradespeople-drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do. As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way. As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at Quantum North America and throughout the Compass world. Job Summary The Office Manager supervises the daily administrative and operational functions of the office, supporting both the service and construction departments. This role is responsible for maintaining efficient office operations, supervising administrative staff, managing communication with customers and vendors, and ensuring alignment between field and office activities. The Office Manager plays a critical part in maintaining professionalism, organization, and a strong customer service culture while helping to drive business growth and team efficiency. KEY RESPONSIBILITIES Office Administration * Manage the day-to-day operations of the office, ensuring an organized and professional environment. * Supervise administrative staff including dispatch, accounting support, and clerical personnel. * Oversee document control for projects, including contracts, purchase orders, submittals, and change orders. * Maintain all company records, licenses, insurance certificates, and compliance documentation. * Coordinate with HR for onboarding, timekeeping, and employee documentation. Customer and Vendor Relations * Serve as a primary point of contact for customers, vendors, and service providers. * Handle incoming calls, emails, and customer inquiries in a professional and timely manner. * Support service dispatch and ensure customer requests are logged, scheduled, and completed efficiently. * Work with vendors on quotes, pricing, and material orders to support project and service needs. Financial & Administrative Support * Assist with billing, pay applications, accounts payable, and accounts receivable processes. * Review and track purchase orders, expense reports, and project-related costs. * Support management in developing reports, budgets, and forecasts. * Maintain accuracy and organization of financial records and data entry into company systems. Project & Field Support * Provide administrative and scheduling support for project managers, service coordinators, and field teams. * Coordinate travel, logistics, and deliveries as needed. * Assist in preparing project binders, closeout packages, and client documentation. * Track warranty, maintenance contracts, and service follow-ups. Internal Coordination & Team Leadership * Facilitate communication between office and field personnel, ensuring smooth flow of information. * Lead weekly office coordination meetings and participate in management meetings. * Assist the Director of Construction and leadership team with administrative and operational priorities. * Help drive a culture of accountability, efficiency, and positive teamwork. Business Development & Customer Engagement * Support business development efforts by preparing proposals, presentations, and customer packets. * Maintain customer contact lists and assist in outreach to new and existing clients. * Ensure consistent follow-up with clients to support satisfaction and repeat business. * Help coordinate company events, customer appreciation efforts, and marketing materials. PREFERRED QUALIFICATIONS: * Associate or bachelor's degree preferred * 5+ years of administrative management experience, preferably in construction, HVAC, or service-based industry. * Proficient in Microsoft Office Suite, Smartsheet, Procore, and/or accounting software (e.g., Vista Viewpoint, QuickBooks). * Strong organizational, communication, and interpersonal skills. * Ability to handle multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor and ability to interact effectively with clients, staff, and leadership. Apply to Quantum North America today! Quantum North America is a member of Compass Group USA. Click here to Learn More about the Compass Story Associates at Quantum North America are offered many fantastic benefits. * Medical * Dental * Vision * Life Insurance/ AD * Disability Insurance * Retirement Plan * Paid Time Off * Holiday Time Off (varies by site/state) * Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft Protection * Pet Insurance * Commuter Benefits * Employee Assistance Program * Flexible Spending Accounts (FSAs) * Applications are accepted on an ongoing basis * Paid Parental Leave * Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Quantum North America maintains a drug-free workplace.

The mission of LCI is to provide meaningful employment for the blind and visually impaired. We accomplish this in four ways: * EMPLOY: We are one of the largest employers of people who are blind, creating meaningful careers and lasting skills that transform their lives. * BUILD: We create over 2,000 products and distribute thousands more through manufacturing, retail, nationwide distribution, and e-commerce channels. * SERVE: Many of our products are sold directly to the federal government. We were pioneers of "base supply centers," stores on military bases that employ the blind and visually impaired and provide mission-critical supplies to our nation's military. * SUPPORT: We want to end blindness forever. To that end, we engage in philanthropic efforts for research into blindness and treatment for the visually impaired. ABOUT THIS ROLE To assist in the responsibility of the overall Base Supply store operation. LOCATION AND SCHEDULE Pensacola, FL - Onsite Monday-Friday 7:30 AM - 4 PM (May vary based on location) KEY RESPONSIBILITIES * Supervise up to 15 personnel. Some employees could be legally blind or disabled. Communication with store manager, store employees, corporate staff, customers and vendors is required. Daily supervision by store manager with weekly goals and annual performance review. * Knowledge of warehouse operations and logistics or extensive retail management. * Knowledge of sales or marketing is required. * Experience managing subordinates is essential. * Forklift experience is a plus. * Current driver's license in good standing. QUALIFICATIONS * Responsible for all aspects of the daily operations of the store in the absence of the Store Manager, including, but not limited to, ordering, pricing, merchandising, inventory integrity, safety and cleanliness. Responsible in conjunction with the Store Manager for all aspects of the store's inventory management programs including, but not limited to, ordering material, cycle counting, conducting an annual inventory, working negative lists, maintaining and updating Core assortment, price changes, ETS management and working all related reports. * Store organization and cleanliness. * Implementing corporate planograms and maintaining a creative visual appearance for end caps, displays, products of the month and seasonal specials. * Responsible for maintaining 98% on the shelf in stock position by directing subordinate staff when applicable. * Training and supporting subordinate staff to maximize store operations and customer satisfaction. * Maintain productive relationships with all corporate organizations including, but not limited to, Accounting, Payroll, Information Technology, Purchasing, Pricing, Manufacturing, Distribution, and E-Commerce. * Conduct and submit daily and weekly huddle meeting notes. * Responsible for time card submission and maintenance. * Demonstrate continued improvements in specific retail goals including, but not limited to, annual sales goals, stock turn, surplus, inventory reduction and inventory integrity goals. * Communicate effectively both verbally and in writing, with employees, contemporaries, and corporate management. * Assist in the preparation of annual reviews for manager approval. * Demonstrate superior customer service, through recognition and personal interaction with customers and vendors. * Ordering and receiving oversite, working closely with Receiving Coordinator and Customer Service Representative. * Sales reconciliation, delivery coordination, visual merchandising, inventory integrity, personnel administration, and store cleanliness. * Use of disciplinary system to document and motivate underperforming subordinates when necessary. * In the absence of the store manager, takes on all functions and responsibilities of a store manager. * Fills in as backup delivery driver when driver is absent or when a delivery driver position is vacant. * Other duties as assigned. Why LCI? * Purpose-driven company driven by principles, not profit * Reach your highest potential: upward mobility, rewarded through hard work * Competitive salary and compensation * Basic Life Insurance at no cost to the employee * 401(k) with match and Surplus-Sharing Plans * Health, Dental, and Vision Insurance * Ten paid holidays annually * Paid Time Off (PTO) * On-site Health and Wellness program * Employee Assistance Program (EAP)

We are looking for an organized, reliable, and proactive Office Manager to oversee daily administrative operations. This position plays a key role in keeping our office running smoothly, supporting our sales and warehouse teams, and ensuring our customers receive exceptional service. The ideal candidate is detail\-oriented, communicative, and comfortable managing multiple priorities in a fast\-paced environment. Manage day\-to\-day office operations, ensuring an efficient and well\-organized work environment Oversee administrative tasks such as answering phones, responding to emails, and greeting customers\/vendors Process sales orders, invoices, purchase orders, and customer accounts Coordinate with sales, warehouse, and logistics teams to ensure accurate order fulfillment Maintain office supplies, scheduling, and internal communication systems Assist with HR\-related tasks, such as onboarding, scheduling, and maintaining records Prepare reports, track inventory data, and support management with operational documentation Troubleshoot office issues and recommend process improvements Ensure compliance with company policies and operational standards Requirements 2+ years of office management experience Strong organizational and multitasking abilities Excellent communication skills-written and verbal Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and office management software Experience with order processing, invoicing, or ERP systems preferred Ability to work independently and maintain a high level of professionalism Strong problem\-solving skills and attention to detail "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653176156","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Business Management"},{"field Label":"Work Experience","uitype":2,"value":"2\-3 years"},{"field Label":"City","uitype":1,"value":"Pensacola"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"32503"}],"header Name":"Office Manager","widget Id":"417767000000072311","is JobBoard":"false","user Id":"417767000000181003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"417767000013738232","FontSize":"12","google IndexUrl":"https:\/\/krshrc.zohorecruit.com\/recruit\/ViewJob.na?digest=mTYiJKZ4mm9DMG9J5k1AgcCiWxoYVwmf9fl4F13j4D0\-&embedsource=Google","location":"Pensacola","embedsource":"CareerSite","logo Id":"b4dx1fa6679ef38494e05a88f4245264c1d30"}