Office manager/administrative assistant jobs in Kapolei, HI - 36 jobs

Administrative Assistant / Office Manager Company: Nalu Scientific Type: Full-Time Nalu Scientific develops advanced mixed-signal integrated circuits (ASICs) and related technologies for high-performance instrumentation and data acquisition systems. We are a growing team of engineers and innovators based in Honolulu, HI, working at the cutting edge of fast electronics for scientific, commercial, and defense applications. About the Role We are seeking a highly organized and versatile Administrative Assistant / Office Manager to support our daily operations, proposal efforts, and compliance needs. This role combines administrative, financial, and operational responsibilities and will be central to keeping our fast-paced R&D environment running smoothly. The ideal candidate will be passionate about high-tech development and scientific discovery and have experience supporting government-funded projects, particularly SBIR/STTR programs (DOE, NASA, DOD, NSF), and will be comfortable navigating proposal submission portals, award compliance, and contract management. There is room for growth in this role as the company grows. Key Responsibilities Manage day-to-day office operations, scheduling, and administrative workflows Support proposal preparation, submission, and tracking (Grants.gov, DoD SBIR portals, etc.) Assist in preparing budgets, justifications, and compliance documentation for federal contracts and grants Maintain records for award and contract management, ensuring ongoing compliance with agency requirements (DOE, NASA, DOD, NSF) Coordinate with our contract accounting firm and company leadership to support government cost accounting, reporting, and audit readiness Coordinate with HR on onboarding, timesheet management (payroll), and reporting tasks Manage procurement, inventory, and vendor relationships Support sales process and coordinate order fulfillment Produce and/or procure marketing materials for trade shows, conferences, and career fairs Organize company events, meetings, and travel logistics Maintain organized digital and physical filing systems for corporate, financial, and project records Basic Qualifications Bachelor's degree or equivalent work experience preferred 3+ years of experience in administrative, accounting, or operations roles Experience with government grant or contract administration (SBIR/STTR strongly preferred) Strong organizational and time management skills, with the ability to handle multiple projects simultaneously Proficiency in Google Workspace, Microsoft Office, and collaboration tools (Zoom, etc.) Understanding of basic Quickbooks operations for exporting reports and analysis Familiarity with Grants.gov, NSPIRES, NASA SBIR, DOD SBIR/STTR, or similar platforms Understanding of federal cost accounting standards (CAS), FAR compliance, and reporting processes Desired Additional Qualifications Working knowledge of project management tools such as ClickUp is a plus Experience in a tech, R&D, or startup environment a plus Team player, self-starter, and able to thrive in startup work environments Comfortable working under deadlines Benefits & Perks Health, dental, and vision insurance Paid time off (PTO) and company holidays 401(k) plan with company contribution Professional development support - company-sponsored training, certifications, and conferences Opportunity to grow with a high-tech company Collaborative, mission-driven work culture in a unique innovation ecosystem in Hawaiʻi Why Nalu Scientific? Join a passionate and collaborative team driving innovation at the intersection of science and technology. At Nalu Scientific, your contributions help power cutting-edge research and real-world applications - from particle/medical physics to advanced sensing systems - all from our base in Honolulu.

Position: Administrative and Marketing Coordinator Company: Roberts Hawaii Showtime, LLC Status: Non-Exempt Department: Limelight Wage: Starting at $19.00/hour Reports To: General Manager Company History: Since its founding in 1941 in Hanapepe, Kauai, Robert's Hawaii has transformed from a single-car taxi service into the largest employee-owned company in the state, with a robust presence on Kauai, Oahu, Maui, and Hawaii Island. Robert's Hawaii is renowned for its outstanding tour and transportation services and dependable school bus operations. In addition to these core services, the company has successfully broadened its offerings to include must-visit attractions such as Germaine's Luau, the Waikiki Monarch Hotel, Alii Bar & Grill, and the highly anticipated Limelight. Position Overview and Objective: The Administrative and Marketing Coordinator will serve as a key support team member, bridging administrative functions with marketing efforts to enhance productivity and efficiency within Limelight and Robert's Hawaii. This role involves managing various administrative tasks while contributing to marketing initiatives that promote both the brand and services of Limelight and Robert's Hawaii. The successful candidate will possess strong organizational skills, an eye for detail, and the ability to work collaboratively in a dynamic environment, maintaining a productive work environment. Essential Job Functions and Responsibilities: Facilitate Operational Efficiency: Assist in managing administrative tasks such as scheduling, correspondence, and documentation, ensuring daily operations run smoothly and efficiently. This includes, but is not limited to, purchasing and inventory management of office and promotional materials. Support Marketing Initiatives: Collaborate with the marketing team in the planning, execution, and analysis of marketing campaigns, events, and promotional activities, helping to increase brand visibility and engagement. Organization and Management: Support event planning, logistics, and execution for corporate and marketing-related functions. Enhance Communication: Serves as a central point of contact for both internal and external communications, fostering collaboration within the marketing team and with other departments to support cohesive project execution. Assist in executing marketing campaigns, including digital, print, and social media. Manage social media accounts by creating, scheduling, and monitoring content. Gather and Analyze Data: Conduct market research and collect data related to marketing performance, providing insights that inform strategy adjustment and enhance marketing outcomes. Manage Resources: Organize and maintain marketing materials, contacts, and databases, ensuring easy access to information and resources for effective marketing and administrative functions. Collaborate with vendors, designers, and agencies on branding and collateral production. Monitor and report on key marketing metrics and campaign performance. Essential Skills Bachelor's degree in Business, Marketing, Communications, or a related field is preferred. Proven experience in administrative support and marketing roles is a plus. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with marketing software (e.g., CRM systems, email marketing tools), and basic knowledge of graphic design platforms (Canva, Adobe, or similar). Excellent written and verbal communication skills. Ability to work independently and collaboratively within a team. Strong organizational skills and attention to detail. A proactive attitude with the ability to manage multiple tasks in a fast-paced environment. Ability to see projects through to completion with excellent organizational skills. Ability to prioritize and maximize efficiency by working independently and in groups. Ability to work flexible shifts, which may include weekends and holidays. Possesses good listening skills, builds strong relationships, is flexible/open-minded, negotiates effectively, solicits performance feedback, and handles constructive criticism Preferred Qualifications Experience in event coordination and marketing campaigns. Passion for branding, content creation, and audience engagement. Working Conditions and Environment Fast paced environment Able to lift 20+ pounds as necessary onsite Extended shifts Air Conditioned office Desk and chair Sitting and working on the computer for extended periods of time General office equipment and supplies Exposure to potential eye strain and muscle strain due to constant use of a computer May require inter-island travel The information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. EEO Employer/Vets/Disabled

Oversee administrative support services ensuring that resources are deployed efficiently throughout the Organization. Duties & Responsibilities Manage administrative support services including monitoring, routing and distribution of mail and invoices, the purchase, maintenance and storage of office equipment, and the inventorying and acquisition of office supplies with attention to budgetary constraints. Implement corporate travel policies and maintain corporate travel accounts. Monitor expenses for general services and approve invoices related to office services, office equipment and travel. Perform cost reduction research and recommend procedural or policy changes to improve operations. Identify outdated practices and develop continual improvement processes for support operations. Minimum Qualifications, Skills, and Educational Requirements Four-year college degree required. Proficient in MS Office. In-depth understanding of office management procedures Ability to multi-task and manage shifting priorities while maintaining a calm, professional demeanor. Organized and detail oriented with good analytical and problem-solving skills. Ability to work effectively with an array of management and support personnel. Solid written and oral communication skills. Ability to exercise critical thinking to identify and solve problems. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Job DescriptionAbout the role: Performs a wide variety of complex and advanced administrative functions in support of the Operations department such as time entry/payroll, cost recording and reporting, regulatory record keeping, and other general administrative duties. Uses a variety of information systems such as SAP, Resolution Tracker, LMS, EH&S data bases and various manual filing and tracking systems. Job Type: Temporary (6 months) Pay: $30.00 per hour***PAID WEEKLY Schedule: Monday to Friday 7:30am to 4:00pm Location: Kapolei MAJOR ACCOUNTABILITIES • Maintains up-to-date department records, manuals, policies, procedures. • Manuals include but are not limited to 12-hour work rules, Barge Harbor Operations, DOT Operations, etc. • Creates requisitions and helps to expedite invoice payment process by creating service entries and communicating information to vendor/contractor. • Monitors Operation's cost center budget, actuals versus budget, researches and reconciles posting discrepancies, analyzes data, and produces reports. • Prepares and distributes, upon review and approval, departmental communications. Prepares presentation and report materials as required. Gathers data and generates reports such as time-off reports, overtime usage reports. • Assists with training scheduling and recordkeeping as required. • Schedules meetings, reserves meeting rooms, handles other arrangements such as overheads, projector, flip charts, food and beverages, etc. Records, transcribes, and distributes meeting minutes. • Maintains appropriate levels of office supplies and other materials. • Coordinates travel arrangements and prepares expense reports. • Serves as backup for other departments as requested. • Maintains accurate and timely sick leave, vacation, and other time tracking systems. • Participates in annual oil spill drill. • Other duties as required and requested. EDUCATION REQUIREMENT • High school diploma or equivalent. • Advanced business training desired. EXPERIENCE REQUIREMENTS • 3 to 5 years related administrative experience in a business and/or manufacturing environment serving multiple clients preferred. • Proficiency with Microsoft Office Suite. Proficiency in SharePoint and SAP, desired. Highly developed business writing and verbal skills. Effective interpersonal and customer service skills required. COMPETENCIES • Business Understanding: Demonstrates understanding of business and how actions contribute to company performance. • Delivering Results: Delivers operational excellence by planning, organizing and owning work assignments from start to finish. • Interpersonal Relationships: Capability to effectively communicate with both field personnel and Technical/professional groups is vital. • Professional Conduct: Recognizes impact behavior has on others and demonstrates commitment, adaptability and resilience. #HVR123

Job Description Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers of West Oahu Great Place to Work Certified Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging. Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony. Job Duties: Customer Service Ensure all communication is sent in a timely manner according to policy. Answer and screen incoming phone calls in a pleasant, courteous manner Input client leads into home care software and create and send client welcome packets and prospect information. Billing - Accounts Receivable & Payable Ensure invoices are completed accurately, timely, and according to company policy. Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs. Monitor employee pay rates and hours to ensure accuracy. Comply with garnishments as required. Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy. Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date. Payroll & Recruitment Assist with billing and payroll functions to meet company deadlines. Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information. Complete caregiver reference checks and criminal background checks Create new hire packets and employee handbooks. Verify complete caregiver information in the file after hiring. Input caregiver information into home care software Clerical: Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation. Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible. Complete other duties and responsibilities as assigned. Job Qualifications: Minimum of two years in an office managerial setting CNA Certificate highly desirable but not required In home care administration experience highly desirable, but not required Ability to communicate pleasantly and effectively with callers and internal staff. Experience with a variety of the field's concepts, practices, and procedures Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills. Job Benefits: 401(k) matching Health Insurance Short team & Long-term Disability Paid Time Off Bonus structure About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers . Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu's financial industry. Key Responsibilities: + Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements. + Draft and manage confidential documents, reports, and executive correspondence. + Organize meetings, coordinate schedules, and facilitate company events. + Handle expense reporting, invoice processing, and assist with financial documentation. + Act as a liaison between executive leaders, staff, clients, and external partners. + Manage complex projects and deadlines with a high level of accuracy and efficiency. + Oversee office operations and mentor junior administrative staff as needed. Requirements Desired Skills & Qualifications: + Previous experience as a senior administrative assistant, ideally within the finance or professional services sector. + Expert proficiency in Microsoft Office and business software; familiarity with finance applications is a plus. + Exceptional communication, organizational, and time management skills. + Ability to handle confidential and sensitive information with discretion. + Strong problem-solving abilities and attention to detail. + Professional demeanor and flexibility in a fast-paced environment. Location & Interview Requirements: + This role is onsite at our Honolulu office. + Preference is given to candidates currently residing in Hawaii TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Role We are seeking a detail-oriented and customer-focused professional to join our team in a steady, full-time position within a trusted banking environment. This role combines customer service, administrative support, and clerical responsibilities, ensuring smooth day-to-day operations and exceptional client experiences. Key Responsibilities + Provide outstanding customer service in person and over the phone + Assist with account inquiries, transactions, and general banking support + Perform administrative and clerical tasks, including data entry and document processing + Handle inbound calls and resolve customer questions promptly and professionally + Support branch operations and collaborate with team members to meet goals Skills & Qualifications + Strong communication and interpersonal skills + Excellent organizational and multitasking abilities + Proficiency with computers and office software + Ability to work in a fast-paced environment while maintaining accuracy + Previous experience in customer service, call center, or administrative roles preferred Why Join Us + Steady, reliable workplace with opportunities for growth + Full benefits package, including health, dental, vision, and retirement plans + Comprehensive training and supportive team environment Job Type & Location This is a Contract to Hire position based out of Honolulu, HI. Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Honolulu,HI. Application Deadline This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the resort, providing outstanding levels of guest service throughout the guests' entire stay. They act as a Manager on Duty occasionally and respond to emergency calls promptly. They maintain our firm commitment and dedication to our service culture and always maintain this behavior towards our guests and team members. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: * Salary Range: $68,500 - $70,555 annually * Medical, Dental, and Vision insurance from Day One * Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program * Team Member Travel Program - enjoy discounted rates at incredible properties around the globe * Generous Paid Time Off Program * Paid Sick Days * Team Member Recognition and numerous learning and advancement opportunities... and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: * Supervise the activities of the Front Office Operations including the front desk, bell, and valet, which include its work outputs, financial management, facilities, and resources. Ensures the timely completion of team member work schedules, and performance appraisals. Maintains compliance with organizational, business, and financial regulations. * Coordinates communication of activities with other departments in the daily maintenance of room inventory to achieve optimal levels of revenues while maintaining high levels of guest's expectations. * Monitors guest survey scores, requests, and complaints, and collaborates with appropriate partners to resolve issues as deemed necessary to provide excellence in service. * Maintains and performs department training program and onboarding schedule for new team members. Maintains a firm understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Coordinates the development of performance plans for team members to ensure their continued growth and success within the department. * Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled promptly. * Communicates effectively in English in writing as well as verbally. Japanese language speaking skills not required but a plus * Effectively and consistently meets all timelines for submitting work requested by the Director of Guest Services, Resort Directors, and General Manager * Works with housekeeping and front office to ensure common areas, guest rooms, and work areas are clean, neat, and well maintained and with safety in mind. Participate in guest room inspections * Performs other related activities as requested What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: * High school graduate or equivalent * More than 2 years of managerial experience in a hotel, preferably in a Front office capacity. * 3-5 years of related experience * Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem-solving, analytical and conceptual skills. * Displays effective interpersonal skills, including the ability to effectively prioritize and handle multiple tasks and timelines and lead challenging priorities within a small team environment. * Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. * Able to work a flexible schedule including evenings, weekends, and holidays It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: * BA/BS/Bachelor's Degree * 5-7 years of related experience * More than 4 years of management or supervisory experience * CPR/First Aid * Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. * Knowledge of economic and accounting principles and practices, analysis and reporting of financial data. * Experience in leading operations operating under a Collective Bargaining Agreement (CBA). * Fluent in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Lead your office team to success! As our Office Manager, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed. Why Work for Senior Helpers of West Oahu Great Place to Work Certified Autonomy-We encourage our team members' independence and believe in our team to complete their job duties without micromanaging. Task Variety-We provide an engaging workday that uses your various skill sets to avoid monotony. Job Duties: Customer Service Ensure all communication is sent in a timely manner according to policy. Answer and screen incoming phone calls in a pleasant, courteous manner Input client leads into home care software and create and send client welcome packets and prospect information. Billing - Accounts Receivable & Payable Ensure invoices are completed accurately, timely, and according to company policy. Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs. Monitor employee pay rates and hours to ensure accuracy. Comply with garnishments as required. Recording incoming checks and monitoring the outstanding receivables on a continual basis to make sure accounts receivable are not behind. Follow up on receivables per company policy. Record incoming bills and invoices and allocate to the correct month. Pay invoices according to the due date. Payroll & Recruitment Assist with billing and payroll functions to meet company deadlines. Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information. Complete caregiver reference checks and criminal background checks Create new hire packets and employee handbooks. Verify complete caregiver information in the file after hiring. Input caregiver information into home care software Clerical: Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation. Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible. Complete other duties and responsibilities as assigned. Job Qualifications: Minimum of two years in an office managerial setting CNA Certificate highly desirable but not required In home care administration experience highly desirable, but not required Ability to communicate pleasantly and effectively with callers and internal staff. Experience with a variety of the field's concepts, practices, and procedures Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills. Job Benefits: 401(k) matching Health Insurance Short team & Long-term Disability Paid Time Off Bonus structure About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers . Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

The urban agricultural assistant provides assistance with the IHS rooftop gardens/landscaping. Facilitates and/or coordinates vocational agricultural training for guests. Essential Functions: Care for seeds, plants and trees; Plan for and/or rotate crops as necessary for optimum harvesting. Ensure gardens and assigned landscaped areas are clean and litter free Report weekly assessment of garden status. Provide assistance with pre-vocational and vocational skills training of guests; Collaborate with IHS program staff to engage guests in activities related to gardening. Maintain and care for equipment and tools needed to perform daily tasks with the help of guests and volunteers. Position Type/Expected Hours of Work: Regular part time classification. Generally, Monday through Friday, however, hours and days may vary depending on volunteer events related to agriculture programs that may occur on the weekends. If weekends are worked, may flex schedule during week. Hours and days may vary based on the needs of the organization. Competencies Urban Farming Methods/Agriculture standards Good Communication/Interpersonal Skills Customer focus Organization/attention to detail Teamwork Required Knowledge/Skills/Abilities: Working knowledge of urban farming and agricultural methods including cultivation, weed control, seeding and planting of vegetables, fruits and other foliage. Organizing skills, project management and volunteer management. Experience working with homeless and/or disenfranchised individuals. Strong interpersonal, motivational and communication skills. Detail oriented with ability to follow instructions, work collaboratively and think creatively. Able to uphold confidentiality of persons served and plan/prioritize work appropriately. IHS is an EOE/Drug & Alcohol Free Workplace and an Employer of National Service

The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the resort, providing outstanding levels of guest service throughout the guests' entire stay. They act as a Manager on Duty occasionally and respond to emergency calls promptly. They maintain our firm commitment and dedication to our service culture and always maintain this behavior towards our guests and team members. Here's why you'll love it here - We offer an excellent benefits package to our full-time Team Members that include: Salary Range: $68,500 - $70,555 annually Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities... and more! HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members, and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members. Additional Responsibilities: Supervise the activities of the Front Office Operations including the front desk, bell, and valet, which include its work outputs, financial management, facilities, and resources. Ensures the timely completion of team member work schedules, and performance appraisals. Maintains compliance with organizational, business, and financial regulations. Coordinates communication of activities with other departments in the daily maintenance of room inventory to achieve optimal levels of revenues while maintaining high levels of guest's expectations. Monitors guest survey scores, requests, and complaints, and collaborates with appropriate partners to resolve issues as deemed necessary to provide excellence in service. Maintains and performs department training program and onboarding schedule for new team members. Maintains a firm understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Coordinates the development of performance plans for team members to ensure their continued growth and success within the department. Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled promptly. Communicates effectively in English in writing as well as verbally. Japanese language speaking skills not required but a plus Effectively and consistently meets all timelines for submitting work requested by the Director of Guest Services, Resort Directors, and General Manager Works with housekeeping and front office to ensure common areas, guest rooms, and work areas are clean, neat, and well maintained and with safety in mind. Participate in guest room inspections Performs other related activities as requested What are we looking for? Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role successfully, you have the following minimum qualifications and experience: High school graduate or equivalent More than 2 years of managerial experience in a hotel, preferably in a Front office capacity. 3-5 years of related experience Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem-solving, analytical and conceptual skills. Displays effective interpersonal skills, including the ability to effectively prioritize and handle multiple tasks and timelines and lead challenging priorities within a small team environment. Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. Able to work a flexible schedule including evenings, weekends, and holidays It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: BA/BS/Bachelor's Degree 5-7 years of related experience More than 4 years of management or supervisory experience CPR/First Aid Previous experience working in hotel/resort operations, with an emphasis on the relationship between Front Office and Housekeeping. Timeshare ownership is preferred. Knowledge of economic and accounting principles and practices, analysis and reporting of financial data. Experience in leading operations operating under a Collective Bargaining Agreement (CBA). Fluent in Japanese language (read, speak, write) When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job DescriptionWe're in search of an organized, professional real estate executive assistant to serve as the main point of contact for the principal broker. Your responsibilities include relaying important messages to the broker, scheduling the broker's meetings and trips, and systematizing information in the client databases. In addition, you'll need to file paperwork and purchase office equipment and assist with other teams as needed. Applicants should be decisive, thorough, and excellent communicators. Ready to join the team? Start your application today!Compensation: $25 to $30 per hour Responsibilities: Utilize database to safely keep track of customer records Schedule meetings, travel itineraries, and any other relevant appointments for broker Serve as a liaison between the managing broker and clientele Pay and input invoices on a regular basis for the broker Implementing filing systems and order office supplies as needed Qualifications: Accustomed to navigating computer software such as Microsoft Office and MLS Possesses discernment for working with confidential information and tight deadlines High school diploma or equivalent required 2+ years experience as a personal assistant, office manager, or related position Real estate experience preferred but not required About Company Our Home Investments is a Hawaii-based real estate enterprise with multiple business arms, including house flipping, vacation rentals, property management, and investment strategy. We operate with a hands-on, high-performance approach-helping homeowners, investors, and buyers turn properties into profitable assets. While we're a small, fast-moving team, we're actively expanding and constantly launching or acquiring new ventures. That means plenty of opportunity for growth, learning, and long-term career development for the right person. Job Perks: Full health insurance coverage Modern, professional office space inside Hawaii Coworking in Waikiki Close-knit team environment with direct access to leadership Opportunities for advancement as the company scales Learn more at *************************** or on Instagram @indarhawaii.

Job Description Provide administrative support for the Account Executives for day-to-day operations per Customer and S&K Sales Co. operating procedures and requirements. We're looking for a Sales Admin Assistant to join our Consumer Product Goods distribution business located in Kapolei, Hawaii. S&K Sales aspires to serve Hawaii by delivering to store shelves at the lowest possible cost. S&K Sales started in 1934 and had been in business for over 90 years. We're growing and now is an exciting time to join us! Essential Job Functions Perform price maintenance tasks, ensuring accurate product pricing across all platforms Self-motivated individual with well-developed organizational and time management skills Excellent communication between sales team, accounting, and customers Exceptional computer application skills Create and distribute Walmart PO Edit/Cut Report Send report daily to Walmart Account Executive Other duties as assigned Skills and Competency Requirements Reading comprehension in work related documents Active and effective listening and analytical skills Effective verbal and written communication skills Effective time management skills Ability to multi-task Social Perceptiveness and ability to relate to diverse group of co-workers and customers. Qualifications High School diploma or equivalent Must have at least 3 years' office experience Ideally 1+ years' experience in a sales admin role Proficient in Microsoft Office (Outlook, Word, and Excel)

The office manager will ensure all policies and procedures are being followed at all times and assure customer issues are resolved in a timely professional manner. Reporting directly to the Regional Operations Manager (“ROM”), you will be responsible for the management of all administrative staff and Customer Service Managers. Responsibilities Responsible for addressing and resolving all customer service inquiries and issues as they arise. Manage all finance related processes and issues including accounts payable, accounts receivable, purchase orders and holdbacks. Act as the key interface between all head office departments and with other sales and field stakeholders as required to deal with key issues. Manage the performance accountability of all direct reports including employee relations, career planning and compensation. Manage the scheduling, administration and operations of the customer service function surrounding auction time. Oversee the entire accounts receivable function for the sale site. Responsible for all scheduling and time approval for all direct reports. Assist all Customer Service Managers with overflow of pre-sale and post-sale activities. Promote a culture where the health and safety of our employees and customers is top priority for all. Lead and exemplify Ritchie Bros. Auctioneers Core Values - It's all about our customers, we have fun, we do what is right and We are one team. Ensure the highest levels of customer service and lead by example. Perform other related duties as assigned by the ROM. Qualifications Minimum five years experience in office setting with at least three years managing a team of direct reports. Proven leadership, management and coaching skills are essential. Strong experience working with Microsoft Office, especially Excel and Word Ability to problem solve and use sound judgment to make decisions under pressure. Previous experience working effectively in a team-oriented, collaborative environment. Proven ability to effectively prioritize and execute tasks in a high-pressure environment. Working with deadlines Some weekend work required, particularly around auctions Work both indoors and outdoors year-round, and climb on and off large equipment and trucks

Job DescriptionCome Shine with Us! Office Administrative Assistant Work Arrangement: Full-time, on-site presence required Normal Business Hours: 8:00AM - 5:00PM Remote: No Salary Range: $50,000 to $60,000. The final salary offer is contingent upon the candidate's experience, qualifications, and market and business conditions. Our CPA network firm located in beautiful Honolulu, HI doesn't just provide tax services-they build trusted, lasting partnerships through thoughtful, forward-thinking advice. They believe work should be both meaningful and enjoyable, with a culture grounded in optimism, balance, and collaboration. Job Overview As an Office Administrative Assistant, you will handle a variety of complex administrative tasks under the supervision of the Administrative Supervisor. You will provide essential support for office operations and the Assurance line of service, manage the physical office space, and ensure a productive and efficient work environment, enabling employees to focus on generating revenue. This role requires significant organizational, client service, supervision, and administrative skills. This position requires full-time, on-site presence, with all duties performed in-person. Specific Responsibilities Office Administration Support: Manage incoming calls, faxes, and other general inquiries. Oversee incoming and outgoing mail, ensuring timely sorting, handling, and delivery to the mailbox or post office. Coordinate internal and external meetings, including room reservations, sending calendar invitations, and arranging food orders. Perform small-scale copying and faxing tasks as required. Administer petty cash and distribute funds in compliance with Firm policies. Building & Office Facilities Management: Serve as the point of contact with building management for access cards, parking, and maintenance requests. Communicate updates related to building maintenance, fire drills, and inspections. Maintain the cleanliness and organization of the office kitchen space, including starting the daily coffee and posting weekly lunchroom menus. Manage the ordering and inventory of office and kitchen supplies. Assurance Practice Support: Coordinate facilities and food arrangements for all audit meetings and functions. Assist professional staff with sending audit confirmations via mail, email, and/or DocuSign. Prepare, edit, and finalize progress bills. Coordinate client meetings and prepare related correspondence. Maintain general training documentation and assist with in-house Continuing Professional Education (CPE) administration and certificate processing and distribution. Track CPE compliance and CPA licensing status, and generate reports as needed. Miscellaneous Responsibilities: Assist with the management of subscriptions and renewal of individual and corporate memberships. Coordinate travel arrangements for professional staff. Process requests for Certificates of Insurance for various departments. Provide effective backup coverage to other administrative personnel as required. Qualifications and Attributes: Manage multiple tasks efficiently: Demonstrate strong organizational skills to handle various administrative responsibilities and prioritize tasks. Communicate clearly and effectively: Exhibit excellent verbal and written communication skills to convey information to employees and clients. Solve problems creatively: Identify issues, analyze situations, and develop effective solutions to resolve improve office operations. Adapt to changing situations: Demonstrate flexibility and adaptability to respond effectively to unexpected challenges and evolving needs. Collaborate with team members: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals. Provide excellent employee and client service: Focus on delivering outstanding service to employees and clients, addressing their needs, and enhancing their overall experience. Other Essential Attributes: Ethical and Professional: Uphold high standards of integrity and confidentiality, adhering to Firm policies and best practices to set a positive example and earn employee trust. Proactive and Versatile: Display a readiness to learn new software platforms efficiently and tackle a variety of administrative responsibilities. Team Collaboration: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals. Technical Competency: Beginner level proficiency in Microsoft Word, Excel, and PowerPoint. Compensation The salary range for this role is $50,000 to $60,000. The final salary offer is contingent upon the candidate's experience, qualifications, and market and business conditions. Benefits In addition to a rewarding career, we provide a robust benefits package, including: Health, Dental, and Vision Insurance (with options for fully paid employee-only coverage for health and dental) Company-Paid Life and Long-Term Disability Insurance Ancillary Benefits such as supplemental life insurance and short-term disability options Classic Safe Harbor 401(k) Plan with employer contributions Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning The firm also offers a progressive benefits package with unique offerings including unlimited time off, life coaching, and subsidies for cell phones and meals. Finally, we are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions! Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. #LI-BP1

Job DescriptionSalary: Servpac is Hawaii's Cloud Solution. We offer best-in-class solutions to hundreds of local businesses, including Cloud Computing, Data Colocation, Managed IT Services, Disaster Recovery Office Space, Fiber Internet and VoIP Business Phones. We are a fast-paced company looking to add highly-motivated individuals to our team. If you have a "can-do" attitude, are a constant learner and passionate about your work, Servpac is the place for you. Our company has been recognized as one of Hawaiis Best Workplaces by Hawaii Business Magazine and Pacific Business News for the last eight years. Responsibilities Assisting with all aspects of administrative management, e.g. data entry, receptionist duties, receiving mail/packages Manage inventory and request/process orders Overall maintenance of the office facility including managing/schedule vendors Receive and process customer returns Assist with project coordination, scheduling, orders and porting requests Support Billing Team with Accounts Receivables, customer billing requests and Collection calls Other duties as required Requirements: College degree preferred Excellent organizational and multitasking skills Excellent verbal and written communication skills Excellent customer service skills and positive attitude Professionalism, to include dependability, accountability and punctuality We offer employees an inclusive work environment with a competitive benefits package, including: Comprehensive health insurance package PTO days Employer matched retirement plan Flexible work schedule Paid volunteer/community service days Phone and internet monthly stipend Work anniversary gift cards Weekly training seminars Education reimbursement Office snacks Team building events Smartwatch reimbursement Free parking For more information, visit: ***********************

Uniquely located in the heart of Honolulu, guests have the convenience of the city outside their front door yet surrounded by the beauty of the island through stunning ocean views. At Renaissance Honolulu, we invite you to embrace adventure and embark on a journey beyond the ordinary. At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our associates are the shining stars of what we do! We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer', we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright. We are committed to providing you with: Highly competitive compensation (salary range - $72.000.00 - $75,000.00) An exceptional benefit plan for eligible associates & your family members 401K matching program for eligible associates Discounts with our Crescent managed properties in North America for you & your family members Discounts at Marriott brand properties worldwide Here is what you will be doing each day: Assist in managing daily operations of all front office areas to ensure quality and service standards are met. Supervise and support front office management and hourly staff, providing guidance, training, and performance evaluations. Act as a key point of contact for guest concerns, service recovery, and VIP experiences. Collaborate with Housekeeping, Engineering, Sales, and other departments to ensure smooth guest experiences. Monitor labor costs, department expenses, and forecast needs to maintain budgetary goals. Support development and implementation of departmental policies, procedures, and training programs. Conduct regular staff meetings to ensure communication of policies, procedures, and performance goals. Oversee scheduling, payroll processing, and timekeeping compliance. Ensure front office areas are clean, safe, and in compliance with hotel standards and brand expectations. Participate in emergency procedures, crisis response, and guest safety protocols. Does this sound like you? 2 -3 years of experience in hotel front office operations. Proficiency in hotel management software. Excellent leadership and team management skills. Strong problem-solving abilities. Exceptional communication and interpersonal skills. Familiarity with local and international hotel regulations. High school diploma or equivalent. 2+ years of supervisory experience in a front office setting. Proficient in Microsoft Office Suite. Ability to work flexible hours, including nights and weekends. Strong attention to detail. Capable of multitasking in a fast-paced environment. Excellent customer service skills. Strong organizational skills. Our Differences Are What Make Us Great: At Crescent Hotels & Resorts we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That's why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create change through training, recruiting, and promoting diverse talent to strengthen our cult

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. The OB/GYN department offers complete obstetrical and gynecological care for women and is one of the most comprehensive centers for women's health in Hawai'i. Services include obstetrical care, pre-pregnancy counseling, medical, dietary and social service counseling, pregnancy testing, prenatal and high-risk prenatal care, counseling and postpartum follow-up care, referral services, infertility diagnostics and treatment, family planning, annual physical exams and pap smears, testing and treatment for sexually transmitted diseases, birth control methods, routine gynecological exams, evaluation for and scheduling of gynecologic surgeries, cyst biopsy and removal, nutrition counseling, and endocrine and teen clinics, among others. If you are reliable, organized and proactive, you may be the ideal candidate for our Administrative Secretary position. The Administrative Secretary is often the right-hand person that facilitates and delegates everyday operational and administrative tasks, helping to execute our leadership's vision and providing overall administrative support for the department. We are looking for someone who is comfortable working with multiple priorities and projects in a fast-paced environment, has excellent customer service and communication skills, pays strong attention to detail and is committed to helping our organization deliver the highest quality health care to Hawai'i's people. **Location:** Kapiolani Medical Center for Women and Children **Work Schedule:** Day - 8 Hours **Work Type:** Full Time Regular **FTE:** 1.000000 **Bargaining Unit:** Non-Bargaining **Exempt:** No **Req ID** 30724 **Pay Range:** 21.76 - 27.20 USD per hour **Category:** Administrative **Minimum Qualifications:** Associate's Degree in Business or related field, or an equivalent combination of education, training, and/or related experience. Two (2) years clerical or secretarial experience. **Preferred Qualifications:** Bachelor's Degree in business or related field. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity.