Office manager/administrative assistant jobs in Mack, OH - 88 jobs

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.

Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.

CourtAvenue is a company of industry experts accelerating digital transformation for the world's most ambitious companies. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.Responsibilities Manage and sort complex executive calendars and support expense reporting with total accuracy. Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs-ensuring support consistency across locations. Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more. Maintain the administrative budget and track all expenditures with meticulous detail. Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move. Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested. Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up Source options for supplies, swag, and thoughtful gifts to order for internal and external teams. Requirements 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership. 2+ years of in-office administrative or office-management experience Absolute professionalism and discretion when handling sensitive information. Excellent written, verbal, and interpersonal communication skills Willingness to be flexible, and manage ever changing priorities Proficiency in Google Workspace, Slack, and Zoom a plus AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output. Event planning experience preferred High school degree required; additional certifications in project management or office administration are a plus. Additional Information: Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays. Candidates for this position must be in: Cincinnati, Ohio Schedule: 25 Hours/Week | Structured Hybrid Status: Part-Time (Benefits ineligible) $30 - $45 an hour Final compensation is determined based on total related experience CourtAvenue is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information. CourtAvenue participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Are you an experienced dental leader ready to elevate a growing, multi-doctor practice? Kings Dental is hiring a full-time Dental Office Manager to oversee operations at our two dynamic locations in Cincinnati and Mason, OH. If you thrive in a fast-paced environment and love empowering teams to perform at their best, this role is ideal for you. Why This Role Matters As our Dental Office Manager, you are the cornerstone of our daily operations. You will shape an environment where systems run smoothly, teams feel supported, and patients receive exceptional care every time they walk through the door. What You'll Do Lead daily operations across both locations and maintain an organized, efficient workflow. Coach, develop, and hold team members accountable while promoting collaboration. Monitor and act on KPIs to sustain high performance and financial health. Oversee financial processes, billing accuracy, and revenue cycle management. Manage HR functions including scheduling, recruiting, and onboarding. Strengthen the patient experience by ensuring consistency, quality, and hospitality. Why You'll Love Working Here We are a highly reputable, rapidly expanding practice with the warmth and familiarity of a family-oriented office. We invest heavily in: Modern equipment Clinical and administrative training Leading technology Team advancement and retention Our clinics are recognized with numerous 5-star reviews, awards, and a strong local presence. Compensation & Benefits $28-$40/hour, DOE Health insurance PTO 401(k) Employee discounts Bonus opportunities Fun team outings Monday-Friday schedule, 8:00 AM-5:00 PM Qualifications Dental office experience required Open Dental experience strongly preferred 3-5 years of Dental Office Manager experience preferred Ability to lead multi-location operations If this sounds like your next step, apply now-we'd love to meet you. Job Posted by ApplicantPro

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.

Requirements What we need: Two (2) years+ of administrative support experience (must include phone support). Expertise in Microsoft Office (including Teams). Excellent grammar, spelling, proofreading and communication soft skills. GRIT - we built this company brick by brick on a blue-collar mindset where accountability, ownership, problem-solving, and toughness still matter in this workplace. Salary Description $50,000- $65,000

Job DescriptionDescription: The Front Office Manager is directly responsible for the leadership, development, and execution of the Front Desk and Night Audit team. This role manages all departmental operations, including scheduling, budget adherence, and payroll, and is critical for maximizing revenue, maintaining the integrity of hotel policies (e.g., 21+ check-in, incidental holds, pet policy), and ensuring exceptional guest service within the expansive Spooky Nook Champion Mill complex. The schedule for this position works primarily second shift (2pm-10pm). Benefits Working at the largest indoor sports complex in North America is an experience that compares to no other. The atmosphere is filled with energetic excitement that provides an uplifting ambience throughout the facility. The Nook takes pride in its friendly, guest focused team members that make kindness contagious and help others succeed. As a Full-Time team member of the Nook, you will enjoy: Free family membership to our massive 65,000+ sq. ft. fitness center, including all the equipment you need to fit almost any training program. Membership also includes all group fitness classes. Affordable and comprehensive Medical, Dental, and Vision benefits Competitive PTO package Paid holidays 401k program 35% discount on food and beverage purchases, including the Forklift and Palate restaurant 35% discount on all Nook apparel Free child watch (3-hour increments) Essential Job Functions A. Leadership, Management & Training Staff Management & Development: Responsible for scheduling and payroll. Leads structured training for new team members and collaborates with the AGM on monthly training preparation. Conducts regular team meetings and monthly 1-on-1s to review progress. Monitors daily/future occupancy to ensure proper staffing levels. Standards & Uniforms: Conducts daily uniform inspection and enforces professional service standards across all shifts. B. Guest Experience & Communication Manager on Duty: Acts as the Manager on Duty for the hotel, efficiently resolving service issues and complex guest problems. Communication & Information: Ensures the Front Desk is supplied with up-to-date quick reference information (Daily Facility Hours, Group Info, etc.) to communicate effectively with guests regarding the complex amenities and events. Proactive Guest Service: Maintains a high-quality, professional environment, utilizing tools like the Guest of the Day program to enhance individual guest experiences. C. Revenue, Reservations & Finances Rate Strategy & Revenue Management: Participates in Revenue Management meetings to maximize room revenue. Communicates and enforces established rate and inventory strategies, including the two-night minimum for weekend stays. Financial Integrity: Manages cash handling procedures. Reviews Night Audit Reports and the Shift Log daily to ensure revenue accuracy and follow up on discrepancies. Ensures all weekend reservations have the required one-night deposit. Group Management: Manages group rooming lists and maintains the group resume binder. D. Property Standards Maintenance & Cleanliness: Prints Maintenance Papers (Work Orders, OOO Reports) and ensures timely follow-up. Works directly with the Housekeeping Manager to coordinate Early Check-Ins and Late Check-Outs and ensure cleanliness standards are exceeded. Local Expertise: Maintains a well-informed working knowledge of competing properties and attractions available in Butler County. Requirements: Minimum 3 years of hotel front office/supervisory experience. Must be 18 years of age or older with a High School Diploma or equivalent. Fluent knowledge of the English language. Ability to work a flexible schedule, including evenings, weekends, and holidays. Preferred Qualifications Highly dependable and punctual. Strong focus on guest service and the ability to view the "big picture" impact on the complex. Proven leadership skills with the ability to inspire respect and provide guidance. Excellent communication skills for handling diverse demographics and stressful situations. Detail-oriented, self-starting, and ability to multi-task effectively. Working Conditions Work environment: Upbeat, high-energy sports and event complex with heavy foot traffic and frequent large crowds. This position will primarily work in an office environment. Physical requirements: While performing the duties of this job, the team member will be regularly required to perform physical activity that includes moving about the work area, talking, hearing, standing, and sitting for long periods of time while working on a computer. He or she will frequently be required to bend, reach, lift, push and pull. The team member will be occasionally required to stoop, kneel, or crouch. He or she is required to have the visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned. Lifting requirements: The team member will be required to lift, push, pull, lower and/or move up to 25 lbs. regularly. Noise Level: The noise level in this environment is typically variable.

Full-time Description General Job Summary: Manages the day-to-day operations of the medical office. Ensure the office is running smoothly and proficiently. Provide cost saving measures by running more efficiently and reducing operating costs. Provide input on development and implementation processes and procedures. Essential Job Functions: Oversees the operations of the medical office. Oversees the general direction, organize, supervise and be responsible for personnel and activities of the Clinic, Call Center, Check-In and Check-Out. Organize and maintain the doctor's schedules/templates; notify all appropriate personnel of any changes. Ensures the waiting areas are clean and welcoming. Ensure all pertinent information is obtained and entered to begin the appointment/visit. Provides direction and oversight to help improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality customer service. Supervises medical office personnel, which includes work allocation, training, and problem resolution; evaluates performance, and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Maintains working knowledge and skills of all positions that are supervised. Maintaining the office inventory of medical and office supplies. Monitoring and operating within budget allotments. Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance and foster professional development. Liaise with Providers to identify potential office dysfunctions. Identifies and resolves operation and clinic issues. Conflict management and resolution. Ensures that the activities of the medical office operations are conducted in a manner that is consistent with overall department protocol, and are in compliance with Federal, State, and payer regulations, guidelines, and requirements. Ensures compliance with HIPAA, OSHA and safety compliance. Maintaining the office and addressing any cleaning or emergency maintenance services as necessary. Attends meetings and assists with training, and implementation of improvements based on audit results. Makes decisions and recommendations on HR issues affecting assigned staff, including hiring, promotion, discipline, attendance, compensation, and termination. Conducts new hire training and continuing education. Assigns and prioritizes staff members' duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. Manage and support the monitoring of annual evaluations. Performs other duties that may be necessary or in the best interest of the department/practice. Requirements Education/Experience: High School Diploma or equivalent. Associate's degree preferred, business administration, or related field. Supervisory experience in Medical Office 2 years required. Five (5) years of medical office experience is preferred. Schedules will change as department needs change including overtime, evenings and weekends. Travel as needed. Knowledge: Through understanding of the healthcare environment. Specific knowledge of finance, marketing, human resource management, and public relations in healthcare. Skills: Skill in exercising a high degree of initiative, judgment, discretion, and decision making to achieve clinic's mission. Skill in establishing and maintaining effective working relationships with employees, policy making bodies, third party payers, patients, and the public. Skill in organizing work, delegating, and achieving goals and objectives. Abilities: Ability to identify trends and motivate workforce toward changes needed to adopt and remain competitive. Ability to identify opportunities for improvement and change. Ability to communicate and collaborate with staff, government officials, and the public. Ability to guide management in its responsibilities while maintaining commitment to effective team functioning. The ability to develop and motivate a team and ability to provide and support a vision and direction is required. Ability to function in a team-oriented environment Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. Work Environment: Position is in a well-lighted office environment; noise level is low to moderate. Fast paced position. Mental / Physical Demands: Varied activities including standing, sitting, bending, and lifting occasionally up to 50 pounds. Considerable walking to consult with coworkers and staff. High level of stress related to multiple administrative responsibilities.

Job Description RESPONSIBILITIES Administrative Management: • Oversee the day-to-day administrative functions of the clinic, including scheduling, record-keeping, and data management. • Coordinate and manage appointments for patients, therapists, and other healthcare providers. • Maintain accurate and confidential patient records, ensuring compliance with all relevant legal and regulatory requirements. • Implement and maintain efficient office procedures to optimize workflow and productivity. • Work with Regional Leadership to identify and develop operational improvements . • Oversee designated Client Tracking Logs Staff Support: • Provide support to clinic staff, fostering a positive and collaborative work environment. • Under the direction of Operations and Regional leadership, facilitate staff training, as appropriate, and development opportunities to ensure continuous improvement and professionalism. • Assist in the recruitment and onboarding process for new employees. • As directed and identified by Regional Leadership, assist in monitoring and evaluating performance of staff on an ongoing basis in accordance with applicable performance standards and in compliance with PA TH Behavioral Health policies. Financial Management: • Monitor and manage the clinic's budget, including support to the Billing team with handling invoices, billing corrections, and insurance claims processing. o Audit billing, insurance, verifications, and client accounts in Carelogic Patient Support: • Greet and assist patients, making them feel comfortable and supported during their visit. • Address patient inquiries, schedule appointments, and ensure an efficient check-in and check-out process. • Handle patient complaints and concerns, ensuring timely resolution and a high level of customer service. Compliance and Regulation: • Ensure compliance with relevant healthcare laws, regulations, and industry standards. • Stay updated on changes in healthcare regulations and implement necessary adjustments to clinic policies and procedures. Inventory and Supplies Management: • Maintain an organized inventory of office and medical supplies, ordering new stock as needed. • Ensure the clinic's environment is clean, tidy, and conducive to the well-being of patients and staff. IT and Technology: • Collaborate with IT support to maintain and troubleshoot office equipment, software, and computer systems. Business Development: • Partnership Development: 1. Build and maintain relationships with various stakeholders, including healthcare professionals, community organizations, schools, and potential referral sources. 2. Collaborate with these stakeholders to create partnerships that enhance the clinic's visibility and reputation in the community. • Outreach and Community Engagement: 1. Organize and participate in outreach events, workshops, and presentations to educate the community about mental health and the services provided by the clinic. 2. Engage with community members, organizations, and potential clients to build trust and foster a positive reputation for the clinic. • Performance Tracking and Reporting: 1. Monitor and analyze the effectiveness of business development strategies and marketing initiatives, providing regular reports and recommendations to management. 2. Work closely with the clinical team and management to align business development efforts with the clinic's mission and objectives. 3. Oversee Referral Partner relationships: Monitor weekly contact with referral partners and ensure Office Coordinators are doing their due diligence • Assume other projects or responsibilities as assigned by Regional Leadership. QUALIFICATIONS: Education: • Preferred: Bachelor's degree in Healthcare Administration, Business Management, or a related field. • Required: High school diploma with experience as noted below. Certification: • Must hold active CPR certification Experience/Skills: • Proven experience in office management, preferably in a healthcare or mental health setting. • Strong understanding of healthcare regulations, compliance, and patient confidentiality. • Excellent organizational and time management skills, with the ability to multitask effectively. • Compassionate and empathetic approach when dealing with patients and staff. • Proficiency in using office software (e.g., Microsoft Office Suite) and knowledge of electronic medical record (EMR) systems. • Outstanding communication and interpersonal abilities. • Demonstrated leadership skills and the ability to work collaboratively with a diverse team. Physical Effort: • Requires working under stressful conditions or with interruptions. • Requires sitting, viewing computer monitors and keyboarding. • Must be able to lift 25 pounds Background: • Must pass all federal and state background checks. Educational and work history will be confirmed in compliance with company policies. Required to pass all pre-employment testing.

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset - their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you're starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success. Apply today! Ohio Basement Authority, A Groundworks Company, is seeking a talented Office Manager to join our tribe in Cincinnati, OH! The Office Manager is the backbone and a key player to daily branch operations. The Office Manager leads all administrative functions in compliance with all local, state and company standards and supports the businesses development and customer service functions. Duties and Responsibilities * Serves as customer advocate and ensures that each branch department is fully engaged and connected with our customers * Supports the operation with job costing, scheduling and permitting * Communicates and works closely with Accounting and Human Resources departments to manage administrative tasks related to employees such as onboarding, pay, and timekeeping * Manages various office administrative staff * Reports, tracks, and monitors progress and improvements routinely to Operational Leaders as it relates to overall branch needs and health * Helps maintain customer service through resolution * It is an essential function of this job that the employee regularly and reliably reports to work on time each working day. * All other duties as assigned Qualifications * Technical degree preferred but not required * 2-4 years of work experience in management with direct customer service * Construction or home services experience is a plus Working Conditions * Full-time * Onsite: 1270 Hillsmith Drive, Cincinnati, OH 45215 * Ability to sit for extended periods, use fine motor skills for tasks like typing and document handling, good vision for reading and reviewing documents, and clear communication abilities for in-person and phone interactions with employees. * Minimal physical exertion beyond basic mobility around the office environment, or travel to different locations by car or through airports and flights. What we Provide: * Competitive Pay * Employee Company Ownership Opportunities * Industry Leading Training Programs * Leadership Development and Career Growth Tracks * Comprehensive and Affordable Benefits Package * Top Workplace with Award Winning Culture

M-F 7a-3:30p We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth. Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily. Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works. Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment. As an Office Manager, you will be responsible for performing overall management of the office operations. You will be responsible for office billing and collections, ensuring compliance with cash handling policies/procedures, purchasing supplies, and managing expenses. Benefits: 18 days PTO 401k with company match Company sponsored ongoing training and certification opportunities Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance. Early hours to support work/life balance Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP) Discounted tuition and scholarships through Capella University. Requirements: High school diploma or equivalent Two (2) year experience in an office setting Valid driver's license in good standing Ability to travel up to 10% locally as required Preferred Undergraduate degree Five (5) years of professional office management experience Experience in medical field a plus Responsibilities: Provide guidance, training, and evaluation of clerical team. Manage clerical team schedule. Responsible for Medicaid/Medicare eligibility verification and tracking Manage supply orders. Responsible for cash collection and daily balancing Welcome visitors/patients by greeting them in person or on the telephone; answering or referring inquiries. Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc. Responsible for daily phone coverage functions Comply with all policies and applicable procedures. Maintain security by following procedures, monitoring logbook, checking in visitors, etc. Coordinate appointments for clients and staff. Communicate all relevant information to supervisory staff regarding clients and the facility. Manage Accounts Receivable/Accounts payable/deposits. Maintain safe and clean reception area by complying with procedures, rules, and regulations. Attend team meetings and complete all training courses timely as required. Other duties as assigned. Join our team. Join our mission.

Location: Fairfield, OH Employment Type: 1st Shift, Full-time, temp-to-hire Job Brief Kable Workforce Solutions is hiring an Administrative Assistant for our client. This position is responsible for assisting other office staff in various duties including billing/invoicing, filing and organization, customer/vendor support, overseeing the front desk, and other tasks as needed to aid in the general function of the office environment.What's a Typical Day Like? Provide invoicing and Advance Shipping Notification support for the Inside Sales and Shipping functions Organize and file all associated invoices and customer related paperwork Maintain the file system to enable the efficient retrieval of documents Provide support to accounting involving customer billing related questions Greet visitors and direct inquiries to the appropriate personnel Compose and distribute professional correspondence including emails, letters, and memos The fulfillment and distribution of incoming mail Forwarding local vendor related invoices to Accounts Payable Participate in projects to improve processes as part of the company's internal continuous improvement management system. Participate in the planning and implementation of Health Safety & Environmental (HSE) relevant measures (health, safety and environment) to promote an Incident and Injury Free (IIF) workspace. Operate all office equipment in a safe and effective manner. Provide training to new and/or junior employees as needed Other administrative duties as assigned by management. What Are the Requirements of the Job? Excellent written and verbal communication skills Strong organizational and time management skills Discreet and professional manners Ability to multitask and work in a fast paced, changing environment Ability to prioritize tasks, work independently, and meet deadlines High comfort level using office technology such as printers, scanners, PC's, and the ability to learn new software systems as needed Mental stress can fluctuate and depends on order urgency, workforce availability, and systems functionality. Estimate 25% of time will have medium mental stress. High school graduate Minimum 1-2 years of experience in an administrative role Working knowledge of office systems such as Outlook, Teams, and Microsoft Office products such as Excel and Word. 95% of time is spent in an office environment. 5% may involve traveling to/from the shop floor which is not temperature controlled. Ability to work in fast-paced environment. Ability to move or lift up to 50+ lbs. Ability to reach, grasp, hold, push, pull, bend, twist, squat, climb, kneel. Ability to utilize hand/eye coordination. Capability to stand for prolonged periods of time Why Choose Kable Workforce Solutions? Weekly Pay Exclusive Access Opportunities to V.I.P. Vault Day 1 Benefits Various Bonus Opportunities Eligibility for Employee of the Month Rewards How to Apply And Next Steps? Please submit your resume in our application by clicking “apply now.” We look forward to reviewing your application and you will hear from us within 1 business day.About Kable Workforce Solutions For over 50 years, Kable Workforce Solutions has been connecting skilled professionals with leading employers across the region. We're dedicated to helping people build lasting careers and helping companies grow through quality, integrity, and partnership.We believe in people first - empowering individuals to succeed and celebrating the work that drives our communities forward.Kable Workforce Solutions is proud to be an equal opportunity employer. We welcome and value diversity and are committed to creating an inclusive workplace where everyone can thrive. Read our full diversity statement here.This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.

The Office Manager leads the office support team of the agency to ensure quick access to care to clients as well as compliant and smooth offices and business operations. The office manager leads a multi-site team in an organized and flexible manner. Minimum Qualifications and Skill Requirements: Strong communicator, both in written and verbal communications Growth-mindset to supervise teams and develop solutions Good organizational, planning and follow-up skills Travel between various offices on a consistent and regular basis Minimum of 3 years of experience, healthcare environment preferred In-depth knowledge of insurance with a focus on Medicaid and Medicare Experience with board funding preferred Essential Job Functions and Responsibilities: To manage customer service, procedure design, implementation and compliance to maximize effectiveness and efficiency of BBH programs. Ensure that all locations have adequate support staff coverage. To provide supervision and oversight to Program Support Staff Hire, train and provide accountability to our team of Office Coordinators at various locations in Butler and Warren County, which requires strong leadership skills and growth-mindset management ability Proactively identify process improvement needs as they apply to support staff, recommend, develop and implement procedures to improve organizational effectiveness and efficiency Manage administrative Electronic Health Record data entry involving client financial and insurance information Provide general support and customer service to clients Ensure top performance of Office Coordinator team by allocating resources appropriately, coordinating activities to ensure maximum efficiency, providing adequate training, coaching and guidance, as well as evaluating and managing team member performance Participate in execution of special projects, complete analysis and keep management informed of progress Utilizes excellent communication and interpersonal skills, successfully establishes and maintains professional relationships and works effectively with all levels of management and employees Active member of management team including participation in monthly management meetings. Abide by the Agency Policies and Procedures Pay & Benefits: Pay range from $57,000 - $62,000 depending on experience Full benefits include: Health, dental, and vision insurance Retirement plan Tuition assistance Paid time off and holidays Company-issued iPhone and laptop Mileage reimbursement Work Environment: Typical office environment with minimal exposure to excessive noise or adverse environmental issues with regular travel between agency sites. Physical Demands: Must be able to meet the following physical requirements, with or without reasonable accommodation: Operate their own vehicle to travel between office sites Use hands to manipulate, handle, feel, and control items or equipment; Talk to other employees/clients and hear them; See and be able to read, write, and interpret written documents; Occasionally lift and move objects weighing up to 15 pounds.

Grab an early (and important) seat on a rapidly growing startup with tons of potential to learn and grow with us! If you want to work in startups, love to juggle a ton of things, take care of people, and generally run towards chaos, this may be the perfect opportunity. Coterie's Office Manager will be the front-door to our team and business - literally. The role will be a combination of executive assistant, office manager, content preparer, recruiter, event planner, and hustler. Our hard-working team is looking for a warm, ambitious candidate whose superpower is hospitality, organizing chaos, and keeping things running smoothly. Job Responsibilities Executive assistant to leadership team: schedule interviews, meetings, book travel, and other logistical administrative needs. Hold team members accountable for general office processes. Computer Work: Creation of presentations, data entry, conducting research, updating company documentation, updating the company calendar and wiki Managing Coterie's physical workspace including welcoming guests, ordering supplies/food, managing vendors (cleaning, water), handling mail, etc. Helping plan and execute company cultural events (team lunches, team dinners, fun events) and being a cultural advocate. Helping coordinate work between divisions on big projects Being an extension of the Coterie brand in helping with recruiting and any other external communications, as needed. Benefits Coterie has solid benefits for all full-time employees. Through our partner Insperity we offer: Health Insurance through United Healthcare (we pay 90%) Dental and Vision (we pay 100% but there are limits) Our HQ is in Montgomery, Ohio (7817 Cooper Rd. Suite B Cincinnati, OH 45242) but we operate as a 100% digital business which makes it easy to work remote as your role allows. Coterie also has unlimited PTO. We expect you to take at least 10 days during the year not including holidays - Christmas, New Years Day, Thanksgiving, July 4, Memorial Day, Labor Day. Requirements You love working with people and have an influential personality You have fantastic written and verbal communication skills You are organized and great at record keeping People enjoy being around you You are reliable and can handle independent work You intuitively take things off people's plate whenever you can You are passionate about empowering the people you work with You are an empathetic listener You can handle several projects simultaneously You are great at hosting people, planning events, and generally creating environments for people to connect Bonus You have experience setting up and managing digital systems You love to create content (and are a good writer) You've had responsibility overseeing business processes You have a sharp eye for design and making things/spaces easy to use You work well with remote employees You have worked at or with startups (or are dying to have an opportunity to) About Coterie Coterie is a funded insurtech startup that distributes flexible-term policies on our website and partner platforms. We value integrity, humility, passion, and intelligence. If you want to push yourself, promote social good, and re-shape a $200B+ market, we're excited to talk to you.

Job Description We're seeking a Family Office Manager to lead key projects that drive our growth and impact. In this role, you'll manage various initiatives, build relationships with key leaders both internally and in the community, and support the organization's founder, both personally and professionally. Does this describe you? · Do you like to be the go-to person who has answers or finds solutions to any problems that may come your way? · Do you love wearing multiple hats and enjoy staying busy, where no 2 days are alike? · Do those that know you best describe you as extremely organized and disciplined with great attention to detail? · Are you a natural problem solver with great communication and follow-up skills? · Do you love working in a challenging, fast-paced, & dynamic environment? · Would you consider yourself an individual with a high level of determination? · Do you have a long history of personal and professional achievement, along with a can-do attitude? If this describes you, this is your opportunity to be a part of a high-growth, privately held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry. Most Important Job Responsibilities: Leadership and oversight for a team of 3 Project oversight from Start to Finish Organization, delegation, and follow-up on a wide range of projects and activities. Lead negotiations on a number of projects, including contracts, services, and acquisitions. Set clear expectations, measure, and hold accountable - Vendors as well as internal and external partners Proactive Communication internally and externally In just 30 years, we've grown from zero to $5 billion in assets. Along the way, we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success. The right candidate will earn the following opportunities... · Work on cutting-edge projects and groundbreaking ventures with large-scale impact on the community · Firsthand experience with high-level decision-making and problem-solving · Outstanding pay, industry-leading benefits, with a reward and recognition culture · Ability to earn equity in the company · Opportunity to work with an exceptionally talented group of individuals · True leadership role where your efforts and results make a significant impact on the organization as a whole.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Manager, Business Services Management Level Manager - People Leader Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Compensation includes a base salary of $0.00 - $0.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program. Job Description: Responsibilities of Multiple Office Locations: Indianapolis, IN; Hamilton, OH; and Clarksville, IN. Must live in one of the following states: Indiana and Ohio. This position manages and coordinates general office activities, including office administration and staff, is responsible for the accuracy and efficiency of all sales records and documents, and assists customers with sales and service-related problems and questions. Job Responsibilities: * Manage daily administrative operations of the department including establishing work priorities, scheduling workforce, administering attendance policies, resolving problems, etc. * Maintain and oversee sale day process and flow according to company policies. * Develop and implement training methods to ensure all employees have essential job skills. * Maximize office productivity through proficient use of appropriate software applications, and research and develop resources that create a timely and efficient workflow. * Maintain and develop office staff by recruiting, selecting, orienting, training and supervising employees, and by providing educational opportunities. Counsel and discipline employees, as necessary. Plan, monitor and evaluate job performance, and conduct performance appraisals. * Analyze and organize office operations and procedures such as approval of payroll time for office staff, filing systems, requisition of supplies, and other clerical services. * Plan office layout, develop office budget, schedule expenditures, analyze variances and initiate cost reduction. Prepare activity and sales reports for management upon request. * Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Supervise the servicing of office equipment and the ordering of office supplies. * Maintain and monitor systems to process customer transactions according to established guidelines. Monitor and keep current with Department of Motor Vehicle laws and regulations. * Coordinate activities of various clerical departments and employees and interact with other departments as necessary to ensure high quality of service to customers. * Interact and coordinate with corporate when new procedures are needed, develop, and implement improvements in methods and systems to ensure the smooth flow of work and customer satisfaction. * Interact and coordinate with the corporate to develop and administer proper procedures for floor plan payments. * Ensure that all customer payments are processed on day of receipt for timely deposit. * Work closely with Accounting and MFS Collections departments regarding customer payments and monitoring Working Cash Reports. * Ensure all cash receipts are handled in accordance with IRS 8300 procedures. * Administer and supervise all title processing for operating location transactions. * Assist customers and employees in solving sales related issues. * Actively work with other departments to create strong relationships and increase efficiencies. * Supervise dealer registration office and title office as needed to ensure quality service to customers. * Hire and supervise block clerks. Establish schedules to ensure appropriate coverage for sale day activities and volumes. * Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence. * Review work volumes, plan and continuously monitor staffing levels to ensure efficiency, quality work product, and effective customer service; review departmental performance against key performance indicators and metrics and develop and execute strategies for improvement. * Effectively leads the team at the location by setting an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect. * Enforce all company policies and procedures related to employee and customer conduct. * Partner with various market level support teams (i.e., Finance, HR, MFS, Recon, Safety, Security, Sales) to ensure effective and efficient operational processes that align with company objectives and strategies and high-quality customer service and support. * Perform other duties as assigned. Qualifications: * Equivalent combination of education and work-related experience * High School Diploma and 11 years of relevant experience in related field. ~OR~ Bachelor's Degree and 7 years of relevant experience in a related field and 1 year of experience in a leadership role ~OR~ * Master's Degree and 5 years of relevant experience in related field. ~OR~ * Ph.D and 2 years of relevant experience in related field. * Automotive Title experience. * 3- 5 years of office management or supervisory experience. * Ability to Travel * Client Servicing * Customer Service Focus * Effective communication and interaction skills. * Effective management, customer service, and organizational skills. * Comprehensive knowledge of title & DMV laws and regulations. * Experienced computer and software knowledge essential, including AS400. * Ability to handle multiple tasks at one time. * Ability to sit or stand for prolonged periods of time. Vision abilities required include close, distance, color, and depth perception. * Knowledge of Microsoft Office, including Microsoft Word, Excel, and Outlook software. Preferred: * Certified Notary * Prior Auction experience Work Environment: Fast paced, close quarters. Occasional exposure to fumes, odors, and weather conditions Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Queen City Hospice is proud to be Ohio-made. Every decision we make about hospice care is made with patients and families in mind. Our team is rooted in the communities we serve and are dedicated to delivering the highest quality of care for our fellow Central Ohio residents. We believe that the best definition of care is determined by the wishes and needs of patients and their families. We are committed to supporting our patients to remain wherever they call home throughout their entire journey. To accomplish this, we strive to support not only our patients but the team that serves them. Our team carries low patient caseloads and are never on call. We provide a positive work experience for our employees by empowering our staff and giving them rewarding careers with manageable workloads, support, and flexibility. Come join the fastest-growing hospice care in the Midwest. Schedule: Monday-Friday 8a-5p The Business Office Manager (BOM) plays a crucial role in ensuring smooth operations in all office activities for staff and patients in the hospice agency. The BOM is responsible for coordinating all office activities including medical records, data entry, maintaining patient records, preparing for all meetings, coordinating all telephone calls and maintaining sufficient office supplies. The Office Manager reports to the Executive Director and assists with direct patient expenditures coordination, employee time sheets, and billing. What We offer: Great culture and team atmosphere Comprehensive benefits effective the first of the month 401(k) retirement plan with a generous company match Generous time off accruals Paid holidays Mileage reimbursement Tuition Reimbursement Employee Referral Program Bonus Eligible Hospice Certification benefit and salary increase Merit Increases Employee Discount Programs What You ll Do: Manage all administrative and organizational functions of a hospice agency office including supervise reception, supply coordinators, and other staff assigned. May be required to supervise assigned personnel including, but not limited to, hiring, firing, conducting regular 1:1s, evaluating, training, mentoring, scheduling and assigning tasks. Ensure that office personnel perform their duties as they pertain to office responsibilities, IDT and billing responsibilities Order and maintain accurate records of medical equipment and supplies. Responsible for informing staff of any changes, updates, etc., regarding admissions; discharges, visits, schedules; and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator. Responsible for assisting with audits of patient information. Inputs data into computer for billing purposes. Tracks admission, discharge, IDTs, certification and re-certification dates on all patients. Communicate effectively and acts as a liaison with patients, families and staff. Manage various vendor and volunteer relationships associated with business operations. Participates in and assists with community activities, i.e., health fairs, conventions, community education programs, etc. as assigned by Executive Director, Director of Clinical Services and/or Administrator. Maintains confidentiality of patient information. Ensure that medical records are accurate, maintained and kept up to date in accordance with regulations of Medicare and the Policy and Procedure Manual. Ensure billing data is input accurately and in a timely manner. Ensure that medical equipment and supplies are ordered, and accurate records are maintained. Ensure that DARs are gathered and recorded efficiently and in a timely manner. Ensure compliance, completion and submission of mid-month and month-end closings Reconcile accounts payable records with company records as well as resolving billing questions. Create physician invoices and submit for payment. Assist the Executive Director in business contracts, one-time agreements, initiate audits and submission of contracts to the billing office. Must comply with company policies, procedures and processes in addition to Hospice rules and regulations Performs other duties as assigned Qualifications: Associate s degree in business management or other related field or equivalent work experience. Two years data entry experience. Previous billing and computer experience, preferably in home health or hospice setting; Must have the ability to establish and maintain effective working relationships. Must have the ability to meet the public and staff as a positive, friendly and professional representative of the hospice Strong written and verbal communication skills Must be proficient in Microsoft Office Programs including Word and Excel. Must have the ability to learn new software programs quickly and efficiently Outstanding interpersonal skills with the ability to communicate effectively and the ability to speak before groups with sensitivity and compassion. Demonstrates ability to organize and prioritize workload independently. Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements and is in good working order.

Queen City Hospice is proud to be Ohio-made. Every decision we make about hospice care is made with patients and families in mind. Our team is rooted in the communities we serve and are dedicated to delivering the highest quality of care for our fellow Central Ohio residents. We believe that the best definition of care is determined by the wishes and needs of patients and their families. We are committed to supporting our patients to remain wherever they call home throughout their entire journey. To accomplish this, we strive to support not only our patients but the team that serves them. Our team carries low patient caseloads and are never on call. We provide a positive work experience for our employees by empowering our staff and giving them rewarding careers with manageable workloads, support, and flexibility. Come join the fastest-growing hospice care in the Midwest. Schedule: Monday-Friday 8a-5p The Business Office Manager (BOM) plays a crucial role in ensuring smooth operations in all office activities for staff and patients in the hospice agency. The BOM is responsible for coordinating all office activities including medical records, data entry, maintaining patient records, preparing for all meetings, coordinating all telephone calls and maintaining sufficient office supplies. The Office Manager reports to the Executive Director and assists with direct patient expenditures coordination, employee time sheets, and billing. What We offer: * Great culture and team atmosphere * Comprehensive benefits effective the first of the month * 401(k) retirement plan with a generous company match * Generous time off accruals * Paid holidays * Mileage reimbursement * Tuition Reimbursement * Employee Referral Program * Bonus Eligible * Hospice Certification benefit and salary increase * Merit Increases * Employee Discount Programs What You'll Do: * Manage all administrative and organizational functions of a hospice agency office including supervise reception, supply coordinators, and other staff assigned. * May be required to supervise assigned personnel including, but not limited to, hiring, firing, conducting regular 1:1s, evaluating, training, mentoring, scheduling and assigning tasks. * Ensure that office personnel perform their duties as they pertain to office responsibilities, IDT and billing responsibilities * Order and maintain accurate records of medical equipment and supplies. * Responsible for informing staff of any changes, updates, etc., regarding admissions; discharges, visits, schedules; and clinical meetings as directed by the Executive Director, Director of Clinical Services and/or Administrator. * Responsible for assisting with audits of patient information. * Inputs data into computer for billing purposes. * Tracks admission, discharge, IDTs, certification and re-certification dates on all patients. * Communicate effectively and acts as a liaison with patients, families and staff. * Manage various vendor and volunteer relationships associated with business operations. * Participates in and assists with community activities, i.e., health fairs, conventions, community education programs, etc. as assigned by Executive Director, Director of Clinical Services and/or Administrator. * Maintains confidentiality of patient information. * Ensure that medical records are accurate, maintained and kept up to date in accordance with regulations of Medicare and the Policy and Procedure Manual. * Ensure billing data is input accurately and in a timely manner. * Ensure that medical equipment and supplies are ordered, and accurate records are maintained. * Ensure that DARs are gathered and recorded efficiently and in a timely manner. * Ensure compliance, completion and submission of mid-month and month-end closings * Reconcile accounts payable records with company records as well as resolving billing questions. * Create physician invoices and submit for payment. * Assist the Executive Director in business contracts, one-time agreements, initiate audits and submission of contracts to the billing office. * Must comply with company policies, procedures and processes in addition to Hospice rules and regulations * Performs other duties as assigned Qualifications: * Associate's degree in business management or other related field or equivalent work experience. * Two years data entry experience. * Previous billing and computer experience, preferably in home health or hospice setting; * Must have the ability to establish and maintain effective working relationships. * Must have the ability to meet the public and staff as a positive, friendly and professional representative of the hospice * Strong written and verbal communication skills * Must be proficient in Microsoft Office Programs including Word and Excel. * Must have the ability to learn new software programs quickly and efficiently * Outstanding interpersonal skills with the ability to communicate effectively and the ability to speak before groups with sensitivity and compassion. * Demonstrates ability to organize and prioritize workload independently. * Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements and is in good working order.

Job title Office Manager Classification Non-Exempt Reports to Principal Organization Unit Administration Approved by Human Resources Effective date 5/8/2025 Job Purpose The School Office Manager is the gate-keeper of the school office, providing a warm and welcoming atmosphere for students, staff, parents and visitors. He or she also completes administrative tasks and supports the school administration. Duties and Responsibilities Include but not limited to: Domain A- Core Responsibilities Prepare for and manage all files needed for State and Federal audits, FTE audits, food audits, file reviews and CSADM audits for assigned school(s). Maintain and manage student files including student enrollment records, medical records, achievement records, and other appropriate student data as required (including, but not limited to, proof of residency, student immunizations, birth certificate, social security number, and proof of custody). Must request and obtain a COMPLETE student file for all new students that had attended a previous school or educational facility. Work in conjunction with EMIS Coordinator, Administrative Coordinator, and Grade Books/Attendance Coordinator regarding audits, attendance, data submission, and record keeping. Monitor and submit McKinney-Vento paperwork for homeless students per the McKinney-Vento Homelessness Assistance Act. Keep accurate records of food service reimbursements for the Federal Food Service Program. Track, maintain, and report Free and Reduced Lunch programs in a timely manner. Coordinate and assist student transportation with local transportation departments. Administer medication, only if required, and only as expressly outlined in Student Handbook. Keep all medications locked and maintain all medical documentation, including, but not limited to, notes and records of each time medication(s) is dispensed/administered, name(s) of all medications administered, dosages, parent consent letters, doctors' consent letters, etc. No over the counter (ie., Tylenol, Neosporin, Advil, Motrin, other) or other medications may be dispensed to students or staff even without express written consent of a physician. Serves as school “gatekeeper” for all student records. OM must maintain and require a sheet for staff to sign in and sign out all office files. All requests from school districts for student records must be complied with within 48 hours. Mails home all pertinent letters to parents and students as required by Principal and Superintendent, including, but not limited to, summer enrollment confirmation letters, open house notifications, HQT letters, Title I program notification letters, “Dragon Grams”, student absences/truancy notifications By November 1st, Kindergarteners and 7th graders have submitted all appropriate immunization records that meet the State of Ohio Department of Health's immunization schedule. By November 1st, K-1 students have received all necessary vision and hearing screenings to meet State requirements ODH Vision screening requirements and ODH Hearing screening requirements. Domain B- Time Management Generate enrollment reports weekly, student-in-seats reports weekly, lunch reports monthly. Provide regular enrollment updates as needed to the Superintendent and Principal. Ensure that all pertinent forms are received in the office within 2 weeks of student start date. Answer school phones in a timely and professional manner. Ensures school voicemail is accurate and current. Return all parent inquiries for enrollment applications within 24 hours. Mail out all parent requests for enrollment applications within 24 hours. Request and submit records in a timely manner. Turn in enrollment and withdrawal forms in a timely manner to the EMIS Coordinator. Ensure that all parents have completed and submitted accurate, timely free and reduced lunch questionnaires, and submit them in a timely manner to EMIS Coordinator and Business Office as requested. Calls families of absent children by 10:00 a.m. each day to confirm/report all student absences --- follows up with appropriate agency for chronic truants or students whom absences are not confirmed, ie. local police department, Child Find, county Children's Services Agency, etc. Issues tardy notices to ALL students that arrived after the district set time. Keeps office hours per employment contract. Domain C- Professionalism Refrains from “gossip”, sharing salary, student disability or medical condition, or any other personal, financial, medical or similarly sensitive information with staff, parents, and/or students. Maintains clean, uncluttered work area and creates/maintains attractive entry area or waiting area for parents and visitors at all times. Follows school dress code at all times. OM is to NOT engage in student discipline, nor to solicit students for help with filing sensitive documentation, records with identifying student information, nor is OM to solicit students to run errands, make copies, or leave class without express permission from the Principal. Domain D- Dependability Assist Principal with preparations for all parent informational meetings, Board meetings hosted at the school, Principal meetings hosted at the school, other meetings. Maintain and order approved office supplies within allocated budgets. Ensure safety and security of the building by requiring that ALL VISITORS SIGN IN AND CHECK IN AT THE OFFICE BEFORE PROCEEDING THROUGH THE BUILDING, INCLUDING VOLUNTEER(S), PARENT(S), VENDORS, OTHERS. Ensure that parents or others do not visit classrooms (particularly when agitated) without an appointment or express consent from the classroom teacher or Principal. Read and understand all policies outlined in the staff handbook and student handbook/code of conduct. Domain E- Communications and Relationships Send home regular parent truancy notices for chronically and habitually truant students. OM must IMMEDIATELY report to principal and intervention specialist(s) upon receipt of any new or updated medical, special education, IEP, 504 plan, or similar records received from a parent, guardian, or school/school District. Provide regular enrollment updates as needed to the Superintendent and Principal. Ensures accuracy of Intent to Return (ITRs) at all times as families communicate change in their status. Ensure that all student records pertaining to students with disabilities are communicated to principal and Intervention Specialist(s) upon receipt of information. OM must date and initial all paperwork as it is received. Forward all inquiries from any news media (radio, television, newspaper, other) directly to the Superintendent. Notify the Superintendent and Principal immediately upon calls, visits or inquiries. Understands and implements positive, de-escalation strategies with unhappy parents, vendors, staff, students, others and never escalates a situation unnecessarily. Remains courteous and calm at all times in person or on the phone. Reports parent or other complaints immediately to the Principal. Uses appropriate documentation/form to report how complaints were resolved and to whom they were referred. Makes serious complaints known immediately to the Superintendent. Maintains positive relationships with all stakeholders in the school, including parents, guardians, staff, students, community organizations, the school's Sponsor/Authorizer, management team members, the Principal and Superintendent, ODE reps, etc. Qualifications Minimum of high school diploma or equivalent. At least two (2) years of experience in business management or a similar field preferred. Bilingual both written and verbally in Spanish/English preferred but not required. Satisfactory completion of federal and state required criminal history checks. Knowledge, Skills, Abilities and Personal Characteristics To perform this job successfully an individual must have knowledge of Microsoft Office Suite, (Word, Excel, OneNote, Power Point) and a familiarity with Google Workspace and other Performance Academies School Systems software programs. Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors A courteous and pleasant personality Strong organizational skills for multitasking and prioritizing responsibilities Must possess sensitivity to confidential information and hold a high standard of integrity Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team English usage, spelling, grammar and punctuation Business letter and report writing techniques Business office telephone techniques and etiquette Basic math used in an office environment First aid and CPR procedures Principles of leadership, office organization and management, public relations, and training. Working Conditions Ability to travel when requested. Dexterity to operate computer keyboard, mouse and to handle other technology related components. On-Call availability Physical Requirements While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk to hear. The employee is frequently required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.