Office manager/administrative assistant jobs in Moon, PA

Job Title: Dental Office Receptionist - Part Time - Schedule 8-hour shift - Expected Hours: 20 hours per week - M, T, Th, 8a-3p Pay Ranges: Depends on experience No benefits We are seeking an experienced Dental Office Receptionist Job Responsibilities Include: Schedule patients Check Insurance Answer phones Check patients Out Collect Balances Requirements: Previous experience in a dental office, veterinary clinic, or medical practice is preferred Customer Service Knowledge of HIPAA regulations and compliance standards Excellent supervisory and leadership abilities Education - Knowledge of HIPAA regulations and compliance standards Experience - Previous experience in a dental office, veterinary clinic, or medical practice is preferred .

Federated Hermes Career Opportunity #9442 Pittsburgh, PA (Hybrid) Since 1955, millions of investors in the United States and around the globe have relied on Federated Hermes, Inc. (NYSE: FHI) for world-class investment solutions. Federated Hermes has grown to become one of the nation's largest investment managers with $839.8 billion in assets under management. Federated Hermes is a global leader in active responsible investing with one of the largest engagement and stewardship teams in the world representing over $2.1 trillion in assets under advisement. The Sr. Administrative Assistant I duties will include: • Providing administrative support to all members of the Conference Planning Department and certain managers within the FP&A department. • Administrative support consists of calendar management, expense report processing, ordering supplies, budget materials assembly (copying, binding), and travel arrangements for managers. • Supporting the management of all conference-related data and information (invitations, attendee lists, RSVPs, fulfill promotional orders, prepare name badges, etc.). • Assisting with invoicing and reporting for conferences. • Preparing on-line registration sites for conferences and events and manage meeting database information. • Managing and controlling supplies and equipment related to conference execution. • Assisting in managing employee events to include on-site support. • Performing Cvent & Platform management to include building and maintaining event websites and registrations, running reports and exporting attendee data, ensuring data accuracy and troubleshooting issues. Position Specifications: • High school diploma or equivalent required. • Minimum 3 years of secretarial or administrative experience required. • Financial industry or mutual fund industry experience preferred. • Knowledge of Microsoft Office, particularly Word and Outlook for calendar management required; Familiarity with Cvent conference platform preferred. Federated Hermes, Inc. offers a competitive salary and benefits package along with a professional environment. Only those candidates in whom we have an interest will be contacted. We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas. EOE Including Disability / Vets Federated Hermes is committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Federated Hermes. As part of the firm's equal employment opportunity statement, Federated Hermes will also take affirmative action to ensure that minorities, females, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

Now Hiring: Experienced Automotive Accounting Office Manager Are you a highly skilled and experienced accounting professional with a background in the automotive industry? Wright Chevrolet Buick is looking for a detail-oriented, analytical, and proven leader to manage our accounting office operations. This is a fantastic opportunity for a motivated individual to oversee all accounting functions and lead our team in a fast-paced, high-volume environment. The ideal candidate will have extensive knowledge of dealership accounting principles and proven experience preparing financial statements. Responsibilities include: Manage and safeguard the dealership's assets. Oversee all day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger. Prepare and submit accurate monthly financial statements to both management and the manufacturer. Ensure compliance with all internal controls, accounting standards, and government regulations. Manage manufacturer receivables, including incentives, and oversee the timely reconciliation of all accounts. Supervise, train, and mentor accounting and administrative staff, fostering a collaborative and efficient team. Process payroll, manage benefits administration, and review bi-weekly 401(k) contributions. Collaborate with other department managers to optimize dealership financial performance. Handle bank and floor plan reconciliations. Qualifications: Minimum of [3-5] years of automotive dealership accounting and office management experience required. Proven experience preparing financial statements and an excellent understanding of a trial balance and chart of accounts. Proficiency with automotive Dealer Management Systems Strong leadership, analytical, and problem-solving skills. Exceptional attention to detail, organization, and time-management skills. Excellent communication skills for interacting with staff, vendors, and upper management. Proficiency in Microsoft Excel and other MS Office products. We offer: Competitive salary based on experience Comprehensive benefits package (medical, dental, vision) 401(k) with company match Paid time off and holidays We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionBenefits: Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development 401(k) matching Future Business Leader & Insurance Professional Are you someone who thrives on connection, growth, and purpose? Were not just offering a job were offering a launchpad. Im a local State Farm Insurance Agent searching for an ambitious, people-first professional to join my high-performing team. This role is ideal for someone who wants to learn how to build a business, lead a team, and one day run their own State Farm agency. Youll gain hands-on experience in sales, marketing, and customer service while learning directly from an established agent. If youre hungry to grow and ready to be mentored, this opportunity can set you on the path to business ownership with State Farm. What Youll Do Build relationships with clients and uncover their needs Schedule appointments and follow up consistently Educate clients on insurance options using a needs-based approach Market auto, home, life, and health products Handle service inquiries, billing questions, and claims support Set and pursue ambitious personal and team goals Learn how to operate and grow a successful business What Youll Get Base salary + uncapped commission & bonus potential 401(k) retirement plan Paid time off (vacation and sick days) Direct mentorship from an experienced agent Opportunity to grow into agency ownership What Were Looking For Youre outgoing and self-motivated You care deeply about people and doing the right thing You want a career, not just a paycheck Youre open to learning, coachable, and eager to grow You have a strong work ethic and a heart for service This isnt just a sales role its a stepping stone to running your own business. Youll learn how to build trust, lead a team, and become a respected voice in your community. If this sounds like your next chapter, apply now and lets talk. Important Note: If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm Insurance Companies. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. State Farm agents control which licensing requirements and training programs are offered or must be successfully completed by their employees. By accepting employment with a State Farm agent and/or successfully completing any licensing or training programs required by a State Farm agent, you are not guaranteed, promised or given any form of selection preference, should you choose to leave the agents employment and pursue the opportunity of becoming an independent contractor agent for State Farm Insurance Companies. If you choose to pursue an agency opportunity, you will need to apply and go through the regular State Farm Insurance Companies agent selection process

Bobby Rahal Automotive BMW of South Hills is seeking an Accounting Office Manager to grow with our team. If you are a hard-working, motivated individual who is seeking to reach your full potential and represent some of the industry's leading brands, we would like to speak with you! ABOUT BOBBY RAHAL AUTOMOTIVE GROUP Bobby Rahal Automotive Group is an automotive group with a culture of caring where the customer service we provide is second to none. We pride ourselves on being honest and transparent in all facets of our business. If something does not have value, we will not offer it to our clients. Our team members are dedicated to upholding the high standards we have created to ensure a successful future. RESPONSIBILITIES Manage and oversee all of the accounting functions Lead and develop the accounting team with a positive attitude Analyze and reconcile general ledger accounts and schedules Monitor all receivable accounts Oversee title work processes and procedures Prepare payroll for processing Reconcile and remit tax payments Prepare monthly financial statements in accordance with dealership guidelines and the manufacturer's format and timeline Ensure compliance with all government regulations QUALIFICATIONS Must have a positive "can do" attitude Be a team player that takes pride in a job well done Be detail oriented with strong organizational and time management skills Ability to communicate effectively and professionally with customers, vendors, and staff A Bachelor's degree from a four year college or university; or one to two years related experience and/or training; or equivalent combination of education or experience Previous automotive accounting experience is preferred Knowledge of MS Office products and the ability to learn dealership-specific software Reynolds and Reynolds experience is a plus Are you an analytical thinker? Do you love teamwork? Can you thrive in a busy office environment? If so, this position may be perfect for you! Bobby Rahal Automotive Group is an EEO employer as defined by the EEOC and a drug-free workplace.

Full-time Description Are you ready to join StepStone Hospitality in this new year? Located in Cranberry Township and with Andy Warhol Museum reachable within 21 miles, Hampton Inn & Suites Cranberry Township provides a fitness center, non-smoking rooms, free WiFi throughout the property and a garden. The property is around 21 miles from Pittsburgh Children's Museum, 21 miles from PNC Park and 21 miles from David L. Lawrence Convention Center. The Front Office Manager works closely with the General Manager and the management members to · Maintain standards of quality guest service. · Oversees all problem resolution matters at the desk, breakfast area, operations area · Increase level of guest satisfaction by delivery of an exceptional product through employee development. · Manage the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. - Ability to accurately use various office and accounting software. Requirements · Ability to assist with the design and preparation of statistical reports and presentations as needed. · Attend required meetings. · Ability to assist with various office tasks as needed. · Ability to scrupulously follow all StepStone and hotel policies and procedures. · Understands and communicates the StepStone mission and core values. We are an Equal Opportunity Employer.

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? Summary With the Diamonds Direct Back Office Manager, we are looking for a RHINO that will serve as the backbone of in-store daily operations, because without YOU, there is no US! Our ideal RHINO has a passion for the jewelry industry, as this position provides a firsthand look at what makes a luxury retailer run smoothly. What is the Upside? · Investment in your career development · Exposure to all other departments within our organization · A family-oriented culture unlike any other Responsibilities may include: · Shipping and receiving inventory · Oversees inventory control at the store level · Special orders · Vendor relationship management · Assists store team with merchandise questions and customer orders Requirements · Previous customer service and/or vendor management experience · Experience in a luxury retail jewelry environment preferred · Good communication skills · Proficient computer skills · Well organized and the ability to multi-task · Must be able to work Saturdays Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Office Manager Job Title: Office Manager FLSA Status: Non Exempt Department: Operations Supervises: Reports To: Executive Director Date Written/Revised: November 2025 Summary: The Office Manager ensures that the Latino Community Center (LCC) operates smoothly, safely, and efficiently by managing daily office operations, facilities, vendor relationships, administrative and internal systems, and organization-wide logistics. This role is proactive, highly organized, and responsible for creating systems that help staff focus on community and program delivery. The Office Manager provides direct supervision of LCCs office servicesincluding but not limited to mail distribution, records management, reception systems, office supplies, copy/print services, telephone/communications systems, and coordination of maintenance and cleaning services. This position works closely with the Social Services team to ensure adequate coverage of the center and a positive experience for families and visitors. Essential Duties and Responsibilities: Internal Operations & Systems Collaboratively with leadership develop and maintain office policies, procedures, and internal workflows to improve staff productivity and communication. Maintain organized digital and physical filing systems and shared document access. Support onboarding and off boarding processes (workspace setup, equipment, keys, tech access). Manage organizational calendars, room reservations, and office-wide coordination. Ensure meeting and event spaces are set up and restored appropriately following use. Monitor and manage the organizations main information email account, ensuring timely responses or routing messages to the correct team member. Communicate building updates, maintenance work, disruptions, or operational changes to staff. Support internal communication workflows to ensure clarity and consistency. Coordinate daily center coverage to ensure the office is staffed, welcoming, and aligned with safety and visitor procedures. Work closely with the Social Services team to ensure smooth visitor flow and consistent reception support. Building & Facilities Management Oversee daily functioning of the building, offices, parking areas, storage, common areas, and meeting spaces. Coordinate and monitor cleaning, maintenance, repairs, safety compliance, pest control, and preventative facility upkeep. Ensure all spaces remain clean, orderly, and available for program use. Maintain and update inspection records, safety equipment logs, repairs, warranties, and scheduled maintenance calendars. Liaise with landlord/property management to resolve building issues and ensure compliance with lease obligations. Vendor, Contract & Procurement Management Serve as primary contact for vendors, service providers, utilities, security systems, technology support, and building contractors. Monitor vendor performance, escalate issues, and track service outcomes. Manage procurement and purchasing of equipment, supplies, furniture, and technology. Maintain records of contracts, service agreements, warranties, and renewals. Coordinate timely payment of vendor invoices with the Finance team Technology & Equipment Coordination Coordinate with IT support to resolve technical issues. Manage inventory of laptops, devices, walkie-talkies, access badges, and other tech assets. Maintain logs of access permissions and equipment assignments. Support staff with basic tech troubleshooting and platform onboarding. Safety, Compliance & Building Standards Ensure compliance with workplace safety standards, emergency procedures, and building regulations. Maintain documentation required for inspections, insurance, and regulatory compliance. Support emergency preparedness planning and staff communication protocols. Finance & Budget Support Manage budgets related to office operations, facilities, supplies, and maintenance. Process invoices, reimbursements, and vendor payments in coordination with Finance. Maintain cost tracking, receipts, service logs, and purchasing documentation. Competencies (Knowledge, Skills, and Abilities): Proactive Problem Solver Reliable and Accountable Detail-oriented with strong execution Professional judgement and discretion Relationship builder Systems thinker Cultural Humility Proficiency in Google Workspace, Excellent written and verbal communication abilities. Customer Service Orientation Empathy Flexibility Collaboration Education, Certification(s), and/or License(s) Required: 35 years experience in operations, facilities coordination, office management, or a related role. Strong organizational and project management skills with demonstrated follow-through. Excellent verbal and written communication. Proficiency with Google Workspace and common software tools. Ability to troubleshoot technology issues and coordinate with IT vendors. Ability to lift up to 2025 lbs occasionally and navigate multi-floor facilities. Bilingual Spanish/English strongly preferred. Experience working in Latine, immigrant, or community-centered settings preferred. Act 33/34, FBI Clearances, National Sex Offender Registry Complete Recognizing and Reporting Child Abuse Mandated Reporter training in Pennsylvania Other Requirements: Cultural sensitivity to the needs of the Latino community Demonstrated ability to establish and maintain effective working relationships with program staff, landlord and vendors Strong organizational and time management skills with attention to detail. Team player and go-getter with a growth-mindset; takes initiative Availability to work flexible hours including afternoons, evenings, and some weekends is required Capacity to display understanding, patience, and problem solving skills. Ability to handle confidential information with discretion. Flexible, proactive, and able to work independently or collaboratively. Physical Demands and Work Environment: This description is representative of requirements that must be met by an employee to successfully perform essential functions of this job. Individuals may occasionally be required to lift, push, pull, and carry up to 20 pounds. Individuals need to go up and down the stairs and be able to walk outdoors to supervise the functioning and condition of parking spaces. Position Type and Expected Hours of Work: This is a full-time position; hours may be Monday through Friday, 9:00 AM to 5:00 PM, but the incumbent may work at other times or on weekends to adjust to events and service hours. This is an in-person role. Remote or hybrid work arrangements are not available due to the nature of the responsibilities. Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions. Frequently required to work at a fast pace. Requires organization and administrative skills Compensation: Hours per week: 40 Hours Salary: $45,000 - $55,000 Additional Benefits including medical, dental, vision, life insurance, short-term disability, and PTO time

FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future. Essential Functions PSA Accounting Software All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing Sage Accounting Software All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM Payment selection for checks, notify Controller of available payments for print TimberScan Invoicing Software Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage Certified Payroll/Prevailing wage recording and tracking Monitor multiple Accounting & personal employee email addresses com credit card processing for customer payments Maintain E-Tides online account and make quarterly online payments Determine quarterly Sales & Use tax owed with General Manager Monthly review with Controller & GM OH budget review with General Manager HR compliance with Franjo Construction HR Director Insurance certificates - Obtain and record Subcontractors certificates in Sage Annual insurance review with auditors with approval from Controller Resolve vendor issues Vendor Credentialing site compliance - complete and maintain new & existing profiles Maintain production spreadsheets Job, vendor and vehicle file up keep Project final reports and surveys Customer relations - answering phones, taking new estimate information Receiving & processing mail Office equipment maintenance Office supplies purchasing and maintenance IT company point of contact Answering Service maintenance Maintain internal phone list Employee start-up information Maintain Employee files Track and maintain all employee attendance Vehicles Oversee tracking software Registration EZ pass online maintenance - adding/removing vehicles Parking setup Competencies Communication Proficiency Customer/Client Liaison Ethical Conduct Problem-solving/Analysis Strategic Thinking Time Management

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Senior to support the Women's Health Service Line department! This position will work daylight hours Monday through Friday. This role has hybrid flexibility with most work being completed in person. Hours are subject to change based on business needs. Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division. Duties for this position include, but are not limited to, managing calendars, scheduling meetings, working within, and organizing department spreadsheets, assisting with PowerPoint presentations, making travel arrangements, handling some expenses, and other general support tasks. This role is grand funded. Responsibilities: * Provides input to presentations and other departments/supervisor work * Develops and sends correspondence on behalf of department and department head * Plans conferences for department and department head. * May also perform all responsibilities of an Administrative Assistant - Intermediate: * Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). * Maintains various accounting and budgetary records (i.e., completes expense reports). * May make travel arrangements. * Develops reports for executive or department. * High school diploma or equivalent. * Five years' experience in an increasingly responsible administrative support role. * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software. * Ability to use applicable MS Suite products. * Working knowledge of accounting and financial principles and functions. * Previous calendar management experience is preferred. * Grant writing experience preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran.

The Administrative Support Assistant is responsible for providing administrative support to the Danieli Corporation office team. This role is the single point of contact for the administrative needs of Danieli staff and exterior customer and will provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork. The role will be proactive in identifying areas of support that are applicable to their customer's needs, rather interior or exterior. This position contributes to departmental team goals by accurately completing related tasks in a confidential manner. * Arranges and manages the travel for the Danieli staff, which includes booking hotel, transportation, and flights in a timely manner. * Handles inventory and ordering of snacks, kitchen items and other incidentals necessary for the office operations. * Support the accounting department with registering expense reports/bills and processing payments. * Assist CFO with reporting requirements. * Prepares office mailings. * Support with fleet vehicles. * Coordinates schedules for office conference rooms. * Creates and reports or presentations as requested. * Always maintains, confidentiality of all sensitive or proprietary information. * Keeps reception and common areas clean and organized. * Seeks advice and guidance on non-routine or problem areas from others. * Responsible for handling incoming and outgoing packages and mail. * Responsible for preparing business cards and stationery for print. * Greet Visitors and guests to Danieli. Offer fresh coffee/water. * Accept and sign for incoming deliveries. Track on incoming deliveries.

The primary purpose of your job position is to assist in the day-to-day accounting functions of the company in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operation, and as may be directed by the Chief Financial Officer. DELEGATION OF AUTHORITY: As the Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. ESSENTIAL JOB FUNCTIONS STATEMENT: Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position. SAFETY FACTORS: Risk Potential to Blood/Body Fluids: Category I: Tasks in this category involve exposure to blood, body fluids, or tissues, and require the use of personal protective equipment. Category II: Tasks in this category involve no exposure to blood, body fluids, and/or tissues, but employment may require performing unplanned category I tasks. Category III: these tasks require no exposure to blood, body fluids, and/or tissues, and category I tasks are not a condition of employment. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES Administrative Functions Manage the full aging for their center(s) and run monthly AR calls Facilitate or assist with Medicaid Pending application and Re-Determination process Obtain asset and income information Validate resident eligibility (complete Medicaid questionnaire) Follow through on application and Re-Determination process until approval or continued coverage is obtained Private pay collections Complete collection calls Discuss any financial or billing issues with residents or family Document any financial discussions or arrangements in the collections tab in PCC Complete collection packets for uncollectible accounts in accordance with the policy Complete adjustment/write-off packets when appropriate Research private pay and patient liability credits and complete resident refunds monthly Ensure new admission have all information in PCC within 24 hours Monitor resident funds (RFMS) Work closely with third party billing company on any issues or discrepancies #PALV1

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Responsibilities will include providing a full range of support to members of management and employee personnel, along with assisting in daily office needs and managing our company's general administrative activities. Key responsibilities, deliverables, and expectations: Administrative support such as ordering supplies, sending and distributing mail/UPS/FEDEX packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups, maintaining sign-in logbook Update Excel spreadsheets, reports, and binders for management including operations, safety, and environmental, as well as assisting with special projects Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties; this requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events Maintain facility documents and offsite storage per the document retention policy Basic accounting/purchasing duties (AR, data entry) Support the Facility Safety Coordinator in managing safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program, and track safety training Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports, and other business support Maintains all technical information including work instructions, technical manuals, engineering datasheets, and quote forms. Responsible for gathering data and submitting monthly reports for the Facility. Maintains the electronic bulletin board for the Facility. Position Requirements: To be considered for this position, the individual must have at least three years' experience in administrative support along with a High School/GED diploma, an associate's degree is preferred. The position requires excellent communication and interpersonal skills. Candidate must be a self-starter with an eagerness to learn, strong attention to detail, the ability to multi-task, and be team-oriented. All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

* High School Diploma or equivalent required * 3 years of administrative experience * Proficient with Microsoft Word and Excel, experience with CRM tool, e.g., Salesforce is a plus. * Financial Industry and/or mutual fund industry experience is a plus. MAJOR DUTIES: * Provide administrative support to Regional Sales Representatives. * Responsible for calendar management, weekly itineraries, schedules appointments. * Make travel arrangements, prepare seminar/conference registrations for regional sales representatives. * Opens, sorts, prioritizes, and forwards mail. * Generate reports, presentations, or other documents as requested. * Order supplies for the sales representatives and department. * Receive and respond to routine correspondence following established procedures not requiring management review. * Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources. * Enter data into Salesforce CRM database. * Perform other specific administrative duties as assigned by the unit, department, or division. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (overtime as required) * Federated Hermes Tower - Pittsburgh, PA 15222 (hybrid) EXPLANATORY COMMENTS: * Customer service orientation * Demonstrated ability to multitask and prioritize * Cooperative attitude and effective interpersonal and communication skills * Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy * Demonstrate flexibility and the ability to work as a member of a team * Ability to exercise independent judgment and employ reasoning skills

Job DescriptionDescription: Are you ready to join StepStone Hospitality in this new year? Located in Cranberry Township and with Andy Warhol Museum reachable within 21 miles, Hampton Inn & Suites Cranberry Township provides a fitness center, non-smoking rooms, free WiFi throughout the property and a garden. The property is around 21 miles from Pittsburgh Children's Museum, 21 miles from PNC Park and 21 miles from David L. Lawrence Convention Center. The Front Office Manager works closely with the General Manager and the management members to · Maintain standards of quality guest service. · Oversees all problem resolution matters at the desk, breakfast area, operations area · Increase level of guest satisfaction by delivery of an exceptional product through employee development. · Manage the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. - Ability to accurately use various office and accounting software. Requirements: · Ability to assist with the design and preparation of statistical reports and presentations as needed. · Attend required meetings. · Ability to assist with various office tasks as needed. · Ability to scrupulously follow all StepStone and hotel policies and procedures. · Understands and communicates the StepStone mission and core values. We are an Equal Opportunity Employer.

Job Description FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future. Essential Functions PSA Accounting Software All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing Sage Accounting Software All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM Payment selection for checks, notify Controller of available payments for print TimberScan Invoicing Software Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage Certified Payroll/Prevailing wage recording and tracking Monitor multiple Accounting & personal employee email addresses com credit card processing for customer payments Maintain E-Tides online account and make quarterly online payments Determine quarterly Sales & Use tax owed with General Manager Monthly review with Controller & GM OH budget review with General Manager HR compliance with Franjo Construction HR Director Insurance certificates - Obtain and record Subcontractors certificates in Sage Annual insurance review with auditors with approval from Controller Resolve vendor issues Vendor Credentialing site compliance - complete and maintain new & existing profiles Maintain production spreadsheets Job, vendor and vehicle file up keep Project final reports and surveys Customer relations - answering phones, taking new estimate information Receiving & processing mail Office equipment maintenance Office supplies purchasing and maintenance IT company point of contact Answering Service maintenance Maintain internal phone list Employee start-up information Maintain Employee files Track and maintain all employee attendance Vehicles Oversee tracking software Registration EZ pass online maintenance - adding/removing vehicles Parking setup Competencies Communication Proficiency Customer/Client Liaison Ethical Conduct Problem-solving/Analysis Strategic Thinking Time Management

University of Pittsburgh Physicians is hiring a full-time Administrative Assistant for the Department of Otolaryngology at Presby. This position is a Monday-Friday, daylight position. No nights, weekends, or holidays! Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

University of Pittsburgh Physicians Department of Urology is hiring a temporary Administrative Assistant, Associate to join their team! This is a Monday through Friday primarily daylight position, with potentially some evening or weekend for outreach events. This is a grant funded position, where the temporary Administrative Assistant will assist Clinical Outreach related to Urology's Prostate Biopsy Clinic. The Admin Assistant supports a prostate cancer outreach clinic serving an underserved and free-care-referred patients. Responsibilities include guiding patients through the diagnostic and treatment process, coordinating appointments, imaging, and therapies; assisting with insurance, transportation, and healthcare access challenges; ensuring timely communication across the care team. This role also functions as the physician liaison for outside cancer referrals, maintaining communication with referring providers, facilitating smooth care transitions, and strengthening relationships with community partners. This position may also assist in other Urology projects. Purpose: Under direct supervision, provides general administrative support to a department or group of professionals. Responsibilities: * Under direct supervision, provides general administrative support to a department or group of professionals. * Orders office supplies and maintains office equipment. * Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). * Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). * Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. * Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. * Answers, screens, and routes incoming calls and messages. Responds to routine questions. * Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). * Greets, screens, and directs visitors to appropriate staff member. * Receive and Review elevated PSA safety net data * Track patients requiring follow-up and ensure timely appointment scheduling. * Contact and engage patients with abnormal PSA results or incomplete follow-up. * Coordinate appointments with urology and related services. * Assist patients in understanding diagnostic and treatment pathways. * High School diploma or equivalent. * Up to one year administrative experience preferred. * Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software * Ability to use applicable MS Suite products * Knowledge of business processes and procedures * Ability to use basic reasoning skills Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran