Office manager/administrative assistant jobs in New Berlin, WI

The Accountant/Office Manager will support day-to-day financial activities and keep the office running smoothly. You do not need years of experience-what matters most is strong attention to detail, a willingness to learn, and the ability to stay organized and self-driven in a fast-paced environment. Key Responsibilities: Assist with basic accounting functions, including AP/AR, invoice processing, reconciliations, and expense tracking Maintain organized financial records and documentation Support payroll preparation and reporting Oversee general office management tasks (supplies, vendor coordination, scheduling, etc.) Provide administrative support to leadership as needed Help streamline processes and improve organization within the office What We're Looking For: A quick learner with strong attention to detail Self-motivated and able to work independently Interest or background in accounting (formal experience not required) Strong organizational and communication skills Comfortable working in a construction office environment Why Join Us: Opportunity to grow your skills and career in accounting and office administration Supportive team environment Hands-on experience in the construction industry Long-term growth potential

NeuroClinic and Assessments, LLC is a private neuropsychology and psychology practice serving Lake and McHenry Counties in Illinois. We specialize in neuropsychological assessment for adolescents, adults, and older adults, and provide psychotherapy tailored for adults and older individuals. Our team is dedicated to delivering professional, high-quality, and compassionate mental health care. Role Description We are seeking a full-time, on-site Office Manager to support our McHenry, IL and Schaumburg, IL locations. The Office Manager oversees daily office operations, supports administrative and clinical workflows, manages office equipment, provides exceptional customer service, and coordinates scheduling. Additional responsibilities include maintaining records, facilitating communication, and ensuring an organized and efficient work environment. Responsibilities Office management Provide administrative support to the business owner, including task management and prioritization. Oversee schedules, including testing coordination and distribution of report-related tasks. Monitor tasks from providers and students, issuing reminders and ensuring timely completion. Distribute completed reports via fax, patient portal, or mail. Maintain appropriate office supplies and coordinate printing of testing materials. Track and ensure compliance with legal, ethical, and professional requirements. Supervise, train, and support administrative staff while fostering a collaborative and professional team culture. Reception Greet patients and ensure a welcoming, supportive experience. Facilitate completion of intake paperwork and obtain necessary signatures. Request medical records from outside providers as needed. Scan and upload appointment and testing materials into the appropriate systems. Scheduling Manage incoming phone calls, schedule appointments, and address questions about policies, billing, and insurance. Coordinate and schedule communication with other healthcare providers. Insurance and Billing (training available) Verify insurance coverage and determine applicable copays. Collect deposits and discuss payment options with patients. Submit insurance claims and enter payments into our Electronic Medical Record (EMR) system. Generate and send patient statements and follow up on outstanding balances. Qualifications Strong communication and customer service skills, with the ability to engage clients and staff professionally. Experience in administrative support or office management roles. Highly organized, detail-oriented, and proactive in identifying needs and solutions. Ability to manage schedules, maintain records, and ensure operational efficiency. Strong problem-solving abilities. Proficiency in using and maintaining office equipment and office management software. High school diploma or equivalent required. What we offer: Compensation tailored to experience Benefits package including health insurance, disability, and 401k. Paid vacation & holidays.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Payrate: $28.21 - $33.33 an hour, depending on experience and qualifications The Executive Administrative Assistant provides administrative and operational support to the Office of the President and Board of Trustees. Reporting to the Executive Administrator to the President and Chief of Staff/EVP, this role helps execute the daily mechanics of schedules, meetings, communications, and board operations so the President, Chief of Staff, and Executive Administrator can focus on institutional priorities. The Executive Administrative Assistant manages logistics, prepares materials, maintains records and systems, and supports a professional, welcoming environment for visitors, trustees, faculty, staff, students and campus partners. Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA. Today, the university's 6 colleges continue Dr Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance. Essential Duties and Responsibilities Support the President's and Chief of Staff's daily schedules by sending invitations and holds, processing reschedules and confirmations, printing daily calendars, and assembling basic meeting details (locations, links, contacts). Coordinate meeting logistics for the President's Cabinet and other standing meetings, including scheduling, room and Zoom reservations, collecting materials from presenters, assembling packets/shared folders, tracking attendance, and arranging catering for small meetings and events as directed. Assist with travel arrangements for the President and Chief of Staff, including booking flights, hotels, and ground transportation based on established preferences, preparing itineraries, and gathering receipts for expense reports. Provide calendar, travel, and expense support to the CFO as capacity allows and in alignment with President's Office priorities, while the CFO retains overall ownership of their calendar. Support Board of Trustees operations by uploading materials to the OnBoard portal, maintaining current trustee and committee lists, and preparing printed packets, nameplates, table tents, and related Board meeting materials, and assisting the Meeting & Event Planner with simple logistics such as name tags and sign-in sheets as needed. Prepare letters and other written communications for the President's signature, route documents for signatures, and track written notes and donor acknowledgements; maintain President's stationery and related supplies. Schedule Zoom webinars and meetings from established templates, send invitations and reminders, confirm links and basic settings, and coordinate with others on technical or onsite support as needed. Assist with presidential events and briefings by monitoring relevant event calendars, placing or updating calendar holds as directed, gathering logistical details from event organizers, and organizing basic briefing materials using existing templates. Help maintain a welcoming and professional environment in the President's Office, Board Room, and Garden Room by greeting and directing visitors, managing conference room reservations, communicating room setup needs, and coordinating with Facilities and IT on routine technology and maintenance requests. Monitor and replenish office and food supplies for the President's Office and Board-related meetings; handle mail, shipping, and deliveries as needed. Update budget tracking worksheets with current transactions, pull basic reports from Finance, and process invoices, POs, contracts, and reimbursements for the President's Office and Board-related budgets; follow up on routine questions with Finance. Maintain organized electronic and hard-copy files in SharePoint/InSite, Google Drive, OnBoard, and other systems by uploading documents, applying naming conventions, and archiving outdated materials. Assist with updating internal process documents and the President's Office operations manual as practices evolve. Perform additional responsibilities as assigned to support the goals and operations of the Office of the President, Chief of Staff/EVP, and Board of Trustees. Conditions of Employment Must achieve satisfactory results from a background check Required Education and Experience Associate's degree or equivalent experience required 3+ years of administrative support experience, preferably in higher education, healthcare, nonprofit, or a corporate executive environment. Required Knowledge, Skills, and Abilities Strong organizational skills with consistent attention to detail and follow-through. Ability to manage multiple tasks and deadlines in a fast-paced environment. Demonstrated professionalism, discretion, and commitment to confidentiality. Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, trustees, and external partners. Good judgment in knowing when to handle matters independently and when to seek guidance. Proficiency with Google Workspace and willingness to learn systems such as OnBoard, Concur, and SharePoint classic and limited Microsoft Office. Clear written and verbal communication skills and professional email etiquette. Positive, service-oriented attitude and a collaborative mindset. Preferred Qualifications Bachelor's degree preferred. Prior experience supporting senior leaders or an executive office. Experience working with boards, board portals, or governance-related processes. Familiarity with higher education environments and academic calendars. Typical Physical Demands & Working Conditions Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations. EOE, Including Disability / Vets

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings. Essential Duties and Responsibilities: Provide administrative support for executives and their team. Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate. Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports. Prepare letters and correspondence upon request. Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering. Create PowerPoint presentations. Manage third party vendor expenses Document management in support of M&A transactions and the ESG report Record, transcribe, and distribute meeting minutes. Act as SAP Super User within functional area as assigned. Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management. Serve as onboarding coordinator for new employees for assigned teams Participate in special projects and perform other duties, as required. Basic Qualifications: Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant; 5 years of experience working in an Administrative Support role Additional Qualifications: Bachelor's degree preferred 3 + years' experience providing administrative support at an Executive level Previous experience in coordinating international travel Previous experience using SAP or equivalent ERP. KNOWLEDGE, SKILLS AND ABILITIES: High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills) Excellent verbal communication Exceptional customer service skills Excellent organizational skills Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones) Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions; Attention to detail and organizational skills; Possesses confidence and ability to make decisions and prioritize independently Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel. “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As an Office Manager, you'll be the central hub of TIMEPROOFUSA's daily operations, ensuring the entire branch runs smoothly, efficiently, and with professionalism that reflects our brand. You'll support leadership, coordinate administrative workflows, manage communication channels, and maintain the structure that keeps every department moving forward - all while creating an organized, positive, and high-performing office environment! What You'll Do Oversee day-to-day office operations, including administrative tasks, scheduling, supplies management, and facility upkeep. Serve as the main point of contact for internal staff, vendors, and customers entering or contacting the office. Maintain and organize company records, documents, and files within CRM systems (i.e. Salesforce) and internal platforms. Support leadership and department heads with reporting, timekeeping, onboarding/offboarding, IT requests, shipping/receiving office needs, etc. Manage office communications - emails, phone lines, mail, and customer inquiries Coordinate meetings, trainings, office events, and company calendars to maintain seamless operations. What's In It for You $75k - $85k, depending on experience Full benefits package - Medical, Dental, Vision, 401k, and PTO Paid training and mentorship from industry-leading experts Opportunities for growth - advance into HR, Operations, or Administrative Leadership positions Supportive team culture built on communication, reliability, and recognition Full-time, W-2 employment What It Takes to Succeed Strong organizational and time-management skills - you thrive in a fast-paced environment and keep the office running efficiently Excellent communication and interpersonal abilities - you maintain professionalism and build trust with staff and clients. Problem-solving mindset - you can anticipate needs, resolve issues quickly, and keep things moving.

Job DescriptionPayrate: $28.21 - $33.33 an hour, depending on experience and qualifications The Executive Administrative Assistant provides administrative and operational support to the Office of the President and Board of Trustees. Reporting to the Executive Administrator to the President and Chief of Staff/EVP, this role helps execute the daily mechanics of schedules, meetings, communications, and board operations so the President, Chief of Staff, and Executive Administrator can focus on institutional priorities. The Executive Administrative Assistant manages logistics, prepares materials, maintains records and systems, and supports a professional, welcoming environment for visitors, trustees, faculty, staff, students and campus partners. Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA. Today, the university's 6 colleges continue Dr Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance. Essential Duties and Responsibilities Support the President's and Chief of Staff's daily schedules by sending invitations and holds, processing reschedules and confirmations, printing daily calendars, and assembling basic meeting details (locations, links, contacts). Coordinate meeting logistics for the President's Cabinet and other standing meetings, including scheduling, room and Zoom reservations, collecting materials from presenters, assembling packets/shared folders, tracking attendance, and arranging catering for small meetings and events as directed. Assist with travel arrangements for the President and Chief of Staff, including booking flights, hotels, and ground transportation based on established preferences, preparing itineraries, and gathering receipts for expense reports. Provide calendar, travel, and expense support to the CFO as capacity allows and in alignment with President's Office priorities, while the CFO retains overall ownership of their calendar. Support Board of Trustees operations by uploading materials to the OnBoard portal, maintaining current trustee and committee lists, and preparing printed packets, nameplates, table tents, and related Board meeting materials, and assisting the Meeting & Event Planner with simple logistics such as name tags and sign-in sheets as needed. Prepare letters and other written communications for the President's signature, route documents for signatures, and track written notes and donor acknowledgements; maintain President's stationery and related supplies. Schedule Zoom webinars and meetings from established templates, send invitations and reminders, confirm links and basic settings, and coordinate with others on technical or onsite support as needed. Assist with presidential events and briefings by monitoring relevant event calendars, placing or updating calendar holds as directed, gathering logistical details from event organizers, and organizing basic briefing materials using existing templates. Help maintain a welcoming and professional environment in the President's Office, Board Room, and Garden Room by greeting and directing visitors, managing conference room reservations, communicating room setup needs, and coordinating with Facilities and IT on routine technology and maintenance requests. Monitor and replenish office and food supplies for the President's Office and Board-related meetings; handle mail, shipping, and deliveries as needed. Update budget tracking worksheets with current transactions, pull basic reports from Finance, and process invoices, POs, contracts, and reimbursements for the President's Office and Board-related budgets; follow up on routine questions with Finance. Maintain organized electronic and hard-copy files in SharePoint/InSite, Google Drive, OnBoard, and other systems by uploading documents, applying naming conventions, and archiving outdated materials. Assist with updating internal process documents and the President's Office operations manual as practices evolve. Perform additional responsibilities as assigned to support the goals and operations of the Office of the President, Chief of Staff/EVP, and Board of Trustees. Conditions of Employment Must achieve satisfactory results from a background check Required Education and Experience Associate's degree or equivalent experience required 3+ years of administrative support experience, preferably in higher education, healthcare, nonprofit, or a corporate executive environment. Required Knowledge, Skills, and Abilities Strong organizational skills with consistent attention to detail and follow-through. Ability to manage multiple tasks and deadlines in a fast-paced environment. Demonstrated professionalism, discretion, and commitment to confidentiality. Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, trustees, and external partners. Good judgment in knowing when to handle matters independently and when to seek guidance. Proficiency with Google Workspace and willingness to learn systems such as OnBoard, Concur, and SharePoint classic and limited Microsoft Office. Clear written and verbal communication skills and professional email etiquette. Positive, service-oriented attitude and a collaborative mindset. Preferred Qualifications Bachelor's degree preferred. Prior experience supporting senior leaders or an executive office. Experience working with boards, board portals, or governance-related processes. Familiarity with higher education environments and academic calendars. Typical Physical Demands & Working Conditions Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations. EOE, Including Disability / Vets

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management * Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. * Ensure smooth workflow between medical, behavioral health, and dental departments. * Monitor appointment scheduling to maximize provider productivity and patient access. * Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development * Supervise, train, and evaluate administrative/front desk staff. * Coordinate staff schedules and ensure adequate coverage at all times. * Foster a collaborative and patient-centered work environment. * Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement * Ensure compliance with HIPAA, OSHA, and other applicable regulations. * Participate in quality improvement initiatives and credentialing/accreditation activities. * Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management * Work with leadership to manage office budgets and expenses. * Oversee supply inventory and procurement for medical, behavioral health and dental operations. * Assist with grants and reporting as needed. Customer Service & Community Relations * Address patient concerns or complaints promptly and professionally. * Serve as a liaison between patients, staff, and leadership to resolve operational issues. * Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: * Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). * Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. * Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: * Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. * Familiarity with electronic health records (EHR) and dental practice management software. * Excellent leadership, organizational, and problem-solving skills. * Strong interpersonal and communication skills with a patient-centered approach. * Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer

Elevate Your Career Work where your ideas have impact COMPANY Allspring Global Investments™ is a leading independent asset management firm that offers a broad range of investment products and solutions designed to help meet clients' goals. At Allspring, our vision is to inspire a new era of investing that pursues both financial returns and positive outcomes. With decades of trusted experience propelling us forward, we strive to build portfolios aimed at generating successful outcomes for our clients. We do this through the independence of thought that powers our investment strategies and by bringing a renewed approach to look around the corner to unlock what's possible. Allspring is a company committed to thoughtful investing, purposeful planning, and the desire to deliver outcomes that expand above and beyond financial gains. For more information, please visit  About Us - Allspring Global Investments. At Allspring, unique views inspire us. We leverage the diversity of people, ideas, and skills to help our clients pursue their financial goals. We strive to attract and retain a diverse talent pool that enables us to better serve our global client base. Intentionally fostering a diverse and inclusive culture allows us to empower innovation, productivity, and engagement. It's also essential for elevating the experience of our clients as well as the communities in which we operate. Thank you for considering Allspring as you explore the next step in your career journey. POSITION We are seeking an enthusiastic, self-motivated Office Manager to join our professional support staff as an integral member of our Milwaukee support team. The role, although part of our overall support function, will primarily focus on office manager responsibilities. The role will be based in Milwaukee. This position requires the ability to work well under pressure, manage the snack and beverage program, coordinate office access for vendors and visitors, manage conference room usage, support and setup for meetings and events. The ideal candidate must be a self-starter who is able to work independently, have strong interpersonal and verbal skills, take pride in the look and function of the office, and possess excellent time management. The environment is dynamic and to be successful the candidate must be adaptive and have a positive can-do attitude. Location(s): Milwaukee, WI RESPONSIBILITIES Manage the snack and beverage program including daily setup, clean up and inventory management. Support meetings and events including coordination with catering and housekeeping Coordinate with Facilities team on badge access for employees Manage parking assignments and validations tickets for the Milwaukee office and be the point of contact with parking garage vendor Meeting room calendar management Provide general office support in partnership with the Head of Facilities, executive support, and events staff Collaboratively work across the organization in a team environment Problem solving in a proactive and independent manner Design and implement procedures and processes that are effective and efficient Work hours (7:30am to 3:30pm) In office 5 days per week REQUIRED QUALIFICATIONS 3-5 years of experience in an office manager role or similar Working Knowledge of Microsoft Outlook (calendar and email management) Experience with Excel, Word, and PowerPoint Ability to work hours 7:30am to 3:30pm in office BS/BA degree Excellent verbal, written, and interpersonal communication skills Strong attention to detail and accuracy skills Ability to work in a fast paced deadline driven environment Strong organizational, multi-tasking, and prioritizing skills Experience in Microsoft Office programs PowerPoint and Excel Ability to maintain and coordinate multiple projects / deliverables Independent thinker, team player, entrepreneurial spirit Reliable, professional attitude and willingness to carry out responsibilities in a cooperative work setting Strong people and soft skills and a proven record of building relationships Base Pay Range:  $60,000 - $70,000 Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary bonus programs, or other annual or non-annual incentive or sales plans.) #LI-KC1 We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

SUMMARY: The Executive Administrative Assistant provides administrative support to the CEO. ESSENTIAL FUNCTIONS: Answers and directs phone calls for CEO Provides general support to visitors and acts as a main point of contact for internal and external members Writes and distributes emails, correspondence, memos, letters and forms Submits and reconciles expense reports Partners with CEO to prioritize the daily schedule, troubleshooting as issues arise throughout the day Manages communications for the CEO, while ensuring a high degree of professionalism, confidentiality and attention to detail Attends meetings, sets up technology and takes meeting minutes Coordinates reservations and makes travel arrangements for Senior Management Assists with special projects and events, as assigned by the CEO Other duties as may be assigned SECONDARY FUNCTIONS: Assists Human Resources with company-sponsored events and All Employee Meetings Provides administrative support to Senior Management, as directed Serves as the CEO's point of contact for communications with admins for the Board of Directors QUALIFICATIONS: Education Required: High School Diploma or equivalent (GED) Education Preferred: Bachelor's degree in Business Administration or related field Experience Required: Three (3) years of experience in an administrative assistant role, supporting day-to-day operations of maintaining Outlook calendar, making travel arrangements, recording meeting minutes and creating communications TRAVEL: Up to 5% local travel to the branches or to attend training and networking events The base pay for this position is $20.09 to $33.49 per hour. In specific locations, the pay range may vary from the range posted. Click here to learn more about ALEC and our benefits.

Location: 235 B Oakton Avenue, Pewaukee, WI, 53072 Would you like a career where you get training and have an opportunity to advance? Would you like to control how much money you get paid each week?As an Operations / Office manager you are a key team member in upholding our commitment to customer satisfaction and professionalism. With a career at Molly Maid, you will bring customers joy and relief, and reward yourself in the process. Ready to join a company and a team that will support you? Apply today - Molly Maid is ready for you!Prior customer service, management, and cleaning experience or equivalent experience with the ability to learn quickly!This job is right for you if you are self-motivated, thrive in fast moving environments, and can manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and can effectively manage a variety of situations on a day-to-day basis. We'll teach you everything you need to know about what makes Molly Maid unique including our proven cleaning process, highly trained programs, commercial grade equipment and supplies, and our unique culture. Once you've enjoyed training in the Molly Maid process, you'll provide support to the teams that will deliver exceptional service customers. Full-time. No nights. No weekends. No holidays. We provide:• Training on the Molly Maid Model• Training on our operational systems• Branded comfortable clothing• A stable and consistent working schedule • A fun culture where success is celebrated as a team If you like working as a team, supporting others, and growing in a career, APPLY NOW! Benefits & PayThe pay range for this position is $18-$30 an hour plus bonus opportunities and is dependent on experience. [insert pay and benefits details here] • Earn paid time off weekly, up to 10 days per year• Earn one day of sick time off for every 8 weeks worked• Earn a 2% company match for your 401k contributions As an Office / Operations Manager, you will be responsible for:• Operational tasks - Grow and retain customers by creating connections with strong written and verbal communication skills. • Perform marketing and sales - Drive team engagement and follow through on processes to meet set goals. • Build our culture and team - Interview, hire, and train individuals to exceed customer expectations and enhance the work environment. • Be a brand ambassador - Respond, resolve, and follow-up with customers, schedule estimates and be ready to jump in where needed. This job will be a great fit for you if…• You feel at home leading and supporting a team with open communication to deliver an exceptional experience for customers. • You have a positive disposition and enjoy developing relationships. • You are comfortable with a computer and technology, especially Microsoft Office. • You have strong organizational skills, which include setting priorities and executing a plan of action. You thrive in a fast-paced environment• You seek to continuously develop as a sales professional. • You like to work in a variety of environments while getting to know our team and customers. Job RequirementsMinimum requirements to be considered for this position. • Legally authorized to work in the United States• Complete a background check• 2-3 years of experience in recruiting, training, customer service, or office management or equivalent • Ability to work Monday through Friday, 8 am to 5pm. Ready for a fresh start where you can be your best?If that's you, APPLY TODAY!If you meet the requirements for this position, our system will schedule you for an interview immediately. "You are applying to work for a franchise owner of Molly Maid, not BRAND SPV LLC or any of its affiliates. If hired, the franchise owner will be your only employer. Franchise owners are independent business owners who are solely responsible for their own wage and benefit programs that can vary among franchise owners. This job description is meant to describe the general nature and level of work being performed. "

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Customer Support Specialist needs 2-5 years Pharmaceutical experience. Customer Support Specialist requires: Excellent People skills Analytical Advanced Excel Skills Proficient Business Objects Fast pace Quick learner Self-driven Bachelor's degree preferred Customer Support Specialist duties; Attend business critical meetings to become part of the solution for any issues that may arise and participate in cross functional team meetings. Lead or participate in Continuous Improvement Programs to ultimately provide our customers with a high level of quality service. Perform operational support for Customer Service management. Create reporting to monitor the effectiveness of the organization by determining operational metrics and reporting for service performance. Monitor and evaluate Customer Service Representatives (CSR) phone interactions with Health Care Professionals (HCP), consumers, distributors, pharmacies, etc. against established metrics and provide feedback to supervisors for performance discussions with incumbents on an ongoing basis. Additional Information $22//hr 12 months

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview As our Office Manager, you'll be the heartbeat of our Wisconsin office-creating a welcoming, well-stocked, and highly functional space where our team can do their best work. You'll wear many hats, from onboarding new hires to managing facilities and snacks, and you'll play a key role in shaping the day-to-day employee experience. This position will be based on-site at our office in Port Washington, WI office. Essential Job Functions * Own the Onboarding & Offboarding Experience o Coordinate workspace setup, welcome kits, and office tours for new hires o Manage offboarding logistics including badge/access removal and desk resets * Keep the Office Stocked & Energized o Monitor and replenish supplies, snacks, and beverages o Build relationships with vendors to ensure quality and consistency * Create a Welcoming, Productive Environment o Maintain a clean, organized, and inviting office atmosphere o Plan occasional in-office events or celebrations to foster team culture * Manage Seating & Space Logistics o Maintain and update seating charts as teams grow and shift o Coordinate desk moves and ensures ergonomic setups * Oversee Badges & Building Access o Issue and manage employee badges and access credentials o Serve as point of contact for security and access-related issues * Handle Mail & Packages o Receive, sort, and distribute incoming mail and deliveries o Coordinate outgoing shipments and courier services * Support Facilities & Maintenance o Liaise with building management to resolve maintenance issues o Ensure compliance with health, safety, and cleanliness standards Job Requirements * 3+ years of experience in office management, workplace operations, or administrative support * Exceptional organizational skills and attention to detail * Strong communication and people skills-you're approachable and proactive * Ability to thrive in a fast-paced, ever-evolving environment * Tech-savvy with tools like Outlook & Teams * Experience with facilities or vendor management is a plus Bonus Points If You… * Love being the go-to person who makes things happen * Have a knack for anticipating needs before they arise * Enjoy creating moments of joy and connection in the workplace * Are energized by growth and change #LI-WW1 #LI-Onsite We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

Are you a dynamic leader with a knack for creating a thriving work environment? Connect Chiropractic is seeking a passionate Chiropractor Office Manager to join our administrative team!This is your chance to shine in a role that combines leadership with impactful patient care. Read on to find out more! PAY & BENEFITS Our Chiropractor Office Manager enjoys a competitive salary between $40,000 and $55,000 per year, alongside amazing benefits and perks like 8 paid holidays, 40 hours of PTO (after one year of employment), unlimited unpaid PTO, group discounts for health, dental, and vision insurance, $50/month gym membership reimbursement, and free chiropractic care for employees and their family members. ABOUT OUR CLINIC Founded in 2020, our fast-growing clinic has quickly developed a reputation for having some of the highest quality chiropractic care in the Greater Milwaukee area. Our neurologically based approach to healthcare empowers our patients to take charge of their well-being. As we strive to stay on the cutting edge of the healthcare industry, we consider our employees to be our most important asset. We value them and want to help them progress and grow. To that end, we ensure that they have the training and support they need to succeed. We also offer generous benefits and a fun, fast-paced atmosphere that makes our office an exciting place to work. ABOUT THE ROLE In your role as Chiropractor Office Manager, you are the backbone of our office, ensuring smooth daily operations. You start by organizing office tasks, from managing correspondence to refining our systems. Leading and supporting a stellar team, you handle staff hiring, maintain office policies, and oversee administrative functions. Your goal is to enhance patient care, drive clinic growth, and foster a positive team spirit. Minimum Qualifications: High school diploma or equivalent Preferred Qualifications: Managerial experience Schedule: Oak Creek Schedule: Monday: 8am-1:30pm & 2:40pm - 7pm Tuesday: 6:30am-12pm Wednesday: 8:30am-12:30pm & 2:40pm-6pm Thursday: 8:30am-12:30pm & 2:40-7pm QUALIFIED? WE WANT TO HEAR FROM YOU! Excited to take the lead at Connect Chiropractic? Applying is a breeze with our quick, 3-minute mobile-friendly initial application. Apply now to get started and show us how you'll elevate our clinic! We look forward to welcoming you to our administrative team!

at Midwest Veterinary Dental Services Office Manager - Midwest Veterinary Dental ServicesAbout the Role We're looking for a motivated Office Manager to support the Area Business Manager and help keep our veterinary specialty hospital running smoothly. This is a hands-on leadership role where you'll be part of the team more than half the time-while also guiding, mentoring, and supporting veterinary staff.If you enjoy balancing leadership responsibilities with day-to-day hospital operations and want to make a positive impact on both patients and people, this role is a great fit.As an Office Manager, you'll help build a strong hospital culture, support the veterinary practice operations, and ensure clients and patients have the best possible experience. You'll assist with team development, scheduling, and coaching, while working closely with the Area Business Manager to ensure the hospital meets its goals.What You'll DoOperations & Organization Process and review payroll to ensure accuracy and timeliness. Manage practice benchmarks related to financial performance, efficiency, and patient care. Oversee inventory management and controlled substance protocols. Maintain employee records and ensure OSHA compliance. Process accounts payable and receivable, ensuring timely and accurate billing. Review and generate operational and financial reports (End-of-Month, Flash, etc.) to share with leadership. Support the Area Business Manager with additional veterinary hospital operations needs. People & Culture Onboard, train, and support veterinary team members through hands-on coaching and development. Provide leadership and mentorship that promotes teamwork and professional growth. Partner with leadership to complete performance evaluations and address staff concerns. Assist with employee relations, including coaching conversations and performance counseling. Lead by example, working alongside the team in client service and patient care. Leadership & Communication Assist with recruiting and interviewing candidates to build a strong hospital team. Lead regular team meetings, promoting open communication and alignment. Serve as the primary point of contact for staff questions or operational needs. Ensure smooth communication between technicians, doctors, and administrative teams. Support client engagement, marketing initiatives, and community outreach to help the hospital grow. What We're Looking For High school diploma or equivalent (required). At least 5 years of veterinary experience, including 3+ years in a leadership, supervisory, or administrative role (preferred). Strong organizational and multitasking skills in a fast-paced veterinary environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with veterinary practice management software (Cornerstone, AVImark, ezy Vet, etc.) is a plus. Excellent communication, coaching, and problem-solving skills. A solutions-focused mindset with the ability to maintain efficient, compassionate operations. Professionalism, confidentiality, and a dedication to exceptional client service and patient care. Why You'll Love Working Here A role that combines leadership and hands-on veterinary operations. Opportunities to grow your management and leadership skills. A supportive leadership team and a positive clinic culture built on teamwork and respect. The chance to make a direct impact on client satisfaction, patient care, and team success.

Job Description SUMMARY: The Executive Administrative Assistant provides administrative support to the CEO. ESSENTIAL FUNCTIONS: Answers and directs phone calls for CEO Provides general support to visitors and acts as a main point of contact for internal and external members Writes and distributes emails, correspondence, memos, letters and forms Submits and reconciles expense reports Partners with CEO to prioritize the daily schedule, troubleshooting as issues arise throughout the day Manages communications for the CEO, while ensuring a high degree of professionalism, confidentiality and attention to detail Attends meetings, sets up technology and takes meeting minutes Coordinates reservations and makes travel arrangements for Senior Management Assists with special projects and events, as assigned by the CEO Other duties as may be assigned SECONDARY FUNCTIONS: Assists Human Resources with company-sponsored events and All Employee Meetings Provides administrative support to Senior Management, as directed Serves as the CEO's point of contact for communications with admins for the Board of Directors QUALIFICATIONS: Education Required: High School Diploma or equivalent (GED) Education Preferred: Bachelor's degree in Business Administration or related field Experience Required: Three (3) years of experience in an administrative assistant role, supporting day-to-day operations of maintaining Outlook calendar, making travel arrangements, recording meeting minutes and creating communications TRAVEL: Up to 5% local travel to the branches or to attend training and networking events The base pay for this position is $20.09 to $33.49 per hour. In specific locations, the pay range may vary from the range posted. Click here to learn more about ALEC and our benefits.

Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview As our Office Manager, you'll be the heartbeat of our Wisconsin office-creating a welcoming, well-stocked, and highly functional space where our team can do their best work. You'll wear many hats, from onboarding new hires to managing facilities and snacks, and you'll play a key role in shaping the day-to-day employee experience. This position will be based on-site at our office in Port Washington, WI office. Essential Job Functions · Own the Onboarding & Offboarding Experience o Coordinate workspace setup, welcome kits, and office tours for new hires o Manage offboarding logistics including badge/access removal and desk resets · Keep the Office Stocked & Energized o Monitor and replenish supplies, snacks, and beverages o Build relationships with vendors to ensure quality and consistency · Create a Welcoming, Productive Environment o Maintain a clean, organized, and inviting office atmosphere o Plan occasional in-office events or celebrations to foster team culture · Manage Seating & Space Logistics o Maintain and update seating charts as teams grow and shift o Coordinate desk moves and ensures ergonomic setups · Oversee Badges & Building Access o Issue and manage employee badges and access credentials o Serve as point of contact for security and access-related issues · Handle Mail & Packages o Receive, sort, and distribute incoming mail and deliveries o Coordinate outgoing shipments and courier services · Support Facilities & Maintenance o Liaise with building management to resolve maintenance issues o Ensure compliance with health, safety, and cleanliness standards Job Requirements · 3+ years of experience in office management, workplace operations, or administrative support · Exceptional organizational skills and attention to detail · Strong communication and people skills-you're approachable and proactive · Ability to thrive in a fast-paced, ever-evolving environment · Tech-savvy with tools like Outlook & Teams · Experience with facilities or vendor management is a plus Bonus Points If You… · Love being the go-to person who makes things happen · Have a knack for anticipating needs before they arise · Enjoy creating moments of joy and connection in the workplace · Are energized by growth and change #LI-WW1 #LI-Onsite We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

B Oakton Avenue, Pewaukee, WI, 53072 Por determinar

The Office Operations Manager oversees the daily administrative and operational functions of the community health center, ensuring efficient delivery of medical, behavioral health, and dental services. This role manages front office operations, supports clinical staff, ensures compliance with regulatory requirements, and drives process improvements to enhance patient satisfaction and operational efficiency. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Operational Management Oversee day-to-day operations of the front office, including patient registration, scheduling, insurance verification, and billing coordination. Ensure smooth workflow between medical, behavioral health, and dental departments. Monitor appointment scheduling to maximize provider productivity and patient access. Develop, implement, and monitor office policies and procedures to ensure compliance with federal, state, and local regulations. Staff Supervision and Development Supervise, train, and evaluate administrative/front desk staff. Coordinate staff schedules and ensure adequate coverage at all times. Foster a collaborative and patient-centered work environment. Conduct regular staff meetings and performance evaluations. Compliance and Quality Improvement Ensure compliance with HIPAA, OSHA, and other applicable regulations. Participate in quality improvement initiatives and credentialing/accreditation activities. Track key performance indicators (e.g., patient satisfaction, no-show rates, billing accuracy) and recommend improvements. Financial and Resource Management Work with leadership to manage office budgets and expenses. Oversee supply inventory and procurement for medical, behavioral health and dental operations. Assist with grants and reporting as needed. Customer Service & Community Relations Address patient concerns or complaints promptly and professionally. Serve as a liaison between patients, staff, and leadership to resolve operational issues. Support outreach initiatives to strengthen community partnerships. Minimum Qualifications (Knowledge, Skills, and Abilities) Education & Experience: Bachelor's degree in Healthcare Administration, Business Administration, or related field (or equivalent experience). Minimum 3-5 years of leadership experience in healthcare office management or operations, preferably in a community health center or FQHC setting. Experience supervising staff in a medical or dental environment. Knowledge, Skills, and Abilities: Strong understanding of medical and dental office workflows, insurance billing, and scheduling systems. Familiarity with electronic health records (EHR) and dental practice management software. Excellent leadership, organizational, and problem-solving skills. Strong interpersonal and communication skills with a patient-centered approach. Ability to manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, REGISTRATIONS: Current Wisconsin driver's license required. Racine Community Health Centers, Inc. is an Equal Opportunity Employer