Office manager/administrative assistant jobs in New Kensington, PA - 63 jobs

Primary Office Location: 100 Federal Street. Pittsburgh, Pennsylvania. 15212. Join our team. Make a difference - for us and for your future. Customer Feedback Administrator Business Unit: Retail Operations Reports To: Manager of Complaint Escalation and Customer Feedback Position Overview: This position is primarily responsible for monitoring adherence to the Bank's customer feedback program/policy. The incumbent works under manager guidance to categorize, analyze and escalate risks of the feedback collected from customers via written, telephone, internet, in-person channels (solicited and unsolicited) and other survey programs. Ensures all feedback is handled appropriately while identifying opportunities for training and/or procedure and policy changes. The incumbent coordinates with the Consumer Banking Solutions analytics group to provide reporting. Primary Responsibilities: Categorizes feedback based on submission content. Identifies insights, trends and generates summary reports for appropriate department heads. Ensures the timely delivery of reporting. Elevates risks, insights and trends that do not match the intended Customer Experience. Ensures that all complaints meet regulatory guidelines for resolution. Monitors the company's adherence to the Customer Feedback Program's policy and procedures. Identifies and reports on employee participation. Follows up with employees to ensure customers are responded to in an appropriate manner. Serves as a resource to offer verbal and written reply suggestions. Assists, as directed, with the construction and review of written responses. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: BA or BS Minimum Years Experience: 3 Special Skills: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Detail-oriented Ability to use a personal computer and job-related software MS Word - Intermediate Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Experience in retail banking or related retail or customer service. Understanding of bank systems and technology, including database management. Familiar with Consumer regulatory requirements. Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

* High School Diploma or equivalent required * 3 years of administrative experience * Proficient with Microsoft Word and Excel, experience with CRM tool, e.g., Salesforce is a plus. * Financial Industry and/or mutual fund industry experience is a plus. MAJOR DUTIES: * Provide administrative support to Regional Sales Representatives. * Responsible for calendar management, weekly itineraries, schedules appointments. * Make travel arrangements, prepare seminar/conference registrations for regional sales representatives. * Opens, sorts, prioritizes, and forwards mail. * Generate reports, presentations, or other documents as requested. * Order supplies for the sales representatives and department. * Receive and respond to routine correspondence following established procedures not requiring management review. * Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources. * Enter data into Salesforce CRM database. * Perform other specific administrative duties as assigned by the unit, department, or division. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (overtime as required) * Federated Hermes Tower - Pittsburgh, PA 15222 (hybrid) EXPLANATORY COMMENTS: * Customer service orientation * Demonstrated ability to multitask and prioritize * Cooperative attitude and effective interpersonal and communication skills * Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy * Demonstrate flexibility and the ability to work as a member of a team * Ability to exercise independent judgment and employ reasoning skills

Associate, Senior Administrative Assistant At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID. In this role, you'll make an impact in the following ways: • Gather information and data for various reports and prepare spreadsheets for manager(s) • Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing • Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database • Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members To be successful in this role, we're seeking the following: • Minimum 5 years as an Administrative Assistant • Microsoft Office experience preferred At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2024 World's Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024 “Most Just Companies”, Just Capital and CNBC, 2024 Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg's Gender Equality Index (GEI), 2023 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Pay: $17/hour We are seeking an experienced Executive Administrative Assistant for a real estate development company. This role supports daily office operations and executive leadership. Schedule: 20-30 hrs/week: Mon-Wed-Fri 30-40 hrs/week: Mon-Fri or Mon-Tue-Thu-Fri Office hours are Monday-Friday. Requirements: Minimum 3 years of administrative experience Excellent computer and typing skills Data entry experience required Efficient, detail-oriented, and dependable Works well independently and with a team Hardworking and professional Must have a personal vehicle Responsibilities: Executive and administrative support Data entry and document management Email, phone, scheduling, and general office duties Job Type: Part-time with potential for full-time Work Location: In office - Shadyside, PA #INDPIT

Job DescriptionSalary: Title: Office Manager No Reports to: Division Manager Hours: Minimum of forty (40) hours per week, typically Monday Friday, 8:00am 4:00pm (Evenings and weekends as necessary to complete all tasks required) Position Overview This position is responsible for providing full administrative and organizational support to the Company and its affiliates and managing the corporate office facility. Job Responsibilities Serve as the Accounts Payable contact for vendors, addressing inquiries regarding payments and invoices and resolving issues promptly. Perform invoice entry for General and Administrative Expenses, Land Development, Purchasing, etc., ensuring proper coding, budget verification, and resolution of discrepancies. Reconcile and document credit card transactions. Manage the Shared Accounting Inbox, including printing and organizing invoices and Variance Purchase Order (VPO) requests for Project Managers to handle weekly. Oversee VPO requests, VPO inquiries, and payment inquiries. Submit Variance Purchase Orders as necessary. Audit VPO submissions and approvals. Conduct weekly reviews with the Purchasing Director. Set up new vendors and perform data entry, including distributing paperwork to local vendors and coordinating with Pitt Accounting for complete setup. Reconcile and digitize all bank statements. Order office supplies for the Corporate Office. Handle incoming and outgoing mail, including distribution to relevant departments. Maintain the corporate filing system, including invoices, bank reconciliations, and credit card documentation. Perform any additional administrative and organizational tasks as assigned. Direct Reports None Core Competencies/Required Skills & Abilities Highly organized with excellent attention to detail Ability to work independently and take initiative without direction Excellent communication and interpersonal skills Strategically creative thinker Advanced technology skills, including all Microsoft Office products Ability to exercise independent judgment Ability to be discreet and maintain confidentiality Required Experience/ Education Associate degree or equivalent experience in Business Administration, Bookkeeping, Accounting, or related fields. Other Requirements (e.g., Travel/ Physical Demands) Some travel is required. Candidate must own or lease a vehicle and possess a valid drivers license with insurance coverage. This is NOT a remote position. Candidates will be required to report to the Corporate Office. Benefits 401(k) retirement account, with 3% Safe Harbor Employer Contribution beginning upon one full calendar year of employment Health, Dental, Vision, and Disability Insurance for employee, with full monthly premium paid by the Company. 15 paid vacations days per year, starting on January 1st, following one full year of employment with the company. Until that time, employees will earn vacation days on an accrual basis. Accrual shall begin after the 90-day Introductory Period. Note: This document does not list all duties of the job. You may be asked by management to perform other duties. The employer has the right to revise the Job Responsibilities at any time. This is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Primary Office Location:100 Federal Street. Pittsburgh, Pennsylvania. 15212.Join our team. Make a difference - for us and for your future.Position Title: Customer Feedback Administrator Business Unit: Retail Operations Reports To: Manager of Complaint Escalation and Customer Feedback Position Overview: This position is primarily responsible for monitoring adherence to the Bank's customer feedback program/policy. The incumbent works under manager guidance to categorize, analyze and escalate risks of the feedback collected from customers via written, telephone, internet, in-person channels (solicited and unsolicited) and other survey programs. Ensures all feedback is handled appropriately while identifying opportunities for training and/or procedure and policy changes. The incumbent coordinates with the Consumer Banking Solutions analytics group to provide reporting. Primary Responsibilities: Categorizes feedback based on submission content. Identifies insights, trends and generates summary reports for appropriate department heads. Ensures the timely delivery of reporting. Elevates risks, insights and trends that do not match the intended Customer Experience. Ensures that all complaints meet regulatory guidelines for resolution. Monitors the company's adherence to the Customer Feedback Program's policy and procedures. Identifies and reports on employee participation. Follows up with employees to ensure customers are responded to in an appropriate manner. Serves as a resource to offer verbal and written reply suggestions. Assists, as directed, with the construction and review of written responses. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: BA or BS Minimum Years Experience: 3 Special Skills: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Detail-oriented Ability to use a personal computer and job-related software MS Word - Intermediate Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Experience in retail banking or related retail or customer service. Understanding of bank systems and technology, including database management. Familiar with Consumer regulatory requirements. Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

The Office manager for Trilogy Wellness works in our medical offices completing a variety of tasks to ensure patient care, office readiness, and organizational growth. Their role is to interact with staff, ensuring successful day-to-day practices. This role also interacts with patients in person and via phone for assessments, treatment plans, scheduling, check-in, toxicology, and check out. They create and maintain community partners to ensure referral sources for patients, maintain the office, and attend community events on behalf of the company. Responsibilities and Duties Supervise staff, answering questions and ensuring successful operations Provide outstanding customer service greeting patients Checking patients in and out Verify Insurance information Collect co-pays/payments due Deposit cash at the bank Answer phones, return messages; participating in an on-call rotation Schedule new and existing patients Collection of drug screen samples Creating and maintaining a clean and welcoming office environment Data entry, running reports, auditing and filing Managing, updating, and charting patient records in an Electronic Medical Records System (EMR) Creating and maintaining community partnerships Assist patients and providers with referrals to community partners Completing assessments with patients that include social determinants of health Creating individualized treatment plans with patients Attending community events on behalf of the organization Other office duties as assigned by the regional manager This position requires travel between Franklin, Butler, and Erie offices Qualifications Bachelors degree in social services (Required) Office Experience: 1 Year (Required) US Work authorization (Required) Drivers License (Required) EMR experience (Preferred) Benefits: Pay range: $22-26/hour Paid time off 401(k) Dental insurance Life insurance Vision insurance

Now Hiring: Experienced Automotive Accounting Office Manager Are you a highly skilled and experienced accounting professional with a background in the automotive industry? Wright Chevrolet Buick is looking for a detail-oriented, analytical, and proven leader to manage our accounting office operations. This is a fantastic opportunity for a motivated individual to oversee all accounting functions and lead our team in a fast-paced, high-volume environment. The ideal candidate will have extensive knowledge of dealership accounting principles and proven experience preparing financial statements. Responsibilities include: Manage and safeguard the dealership's assets. Oversee all day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger. Prepare and submit accurate monthly financial statements to both management and the manufacturer. Ensure compliance with all internal controls, accounting standards, and government regulations. Manage manufacturer receivables, including incentives, and oversee the timely reconciliation of all accounts. Supervise, train, and mentor accounting and administrative staff, fostering a collaborative and efficient team. Process payroll, manage benefits administration, and review bi-weekly 401(k) contributions. Collaborate with other department managers to optimize dealership financial performance. Handle bank and floor plan reconciliations. Qualifications: Minimum of [3-5] years of automotive dealership accounting and office management experience required. Proven experience preparing financial statements and an excellent understanding of a trial balance and chart of accounts. Proficiency with automotive Dealer Management Systems Strong leadership, analytical, and problem-solving skills. Exceptional attention to detail, organization, and time-management skills. Excellent communication skills for interacting with staff, vendors, and upper management. Proficiency in Microsoft Excel and other MS Office products. We offer: Competitive salary based on experience Comprehensive benefits package (medical, dental, vision) 401(k) with company match Paid time off and holidays We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionDescription: Are you ready to join StepStone Hospitality in this new year? Located in Cranberry Township and with Andy Warhol Museum reachable within 21 miles, Hampton Inn & Suites Cranberry Township provides a fitness center, non-smoking rooms, free WiFi throughout the property and a garden. The property is around 21 miles from Pittsburgh Children's Museum, 21 miles from PNC Park and 21 miles from David L. Lawrence Convention Center. The Front Office Manager works closely with the General Manager and the management members to · Maintain standards of quality guest service. · Oversees all problem resolution matters at the desk, breakfast area, operations area · Increase level of guest satisfaction by delivery of an exceptional product through employee development. · Manage the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. - Ability to accurately use various office and accounting software. Requirements: · Ability to assist with the design and preparation of statistical reports and presentations as needed. · Attend required meetings. · Ability to assist with various office tasks as needed. · Ability to scrupulously follow all StepStone and hotel policies and procedures. · Understands and communicates the StepStone mission and core values. We are an Equal Opportunity Employer.

Bobby Rahal Automotive BMW of South Hills is seeking an Accounting Office Manager to grow with our team. If you are a hard-working, motivated individual who is seeking to reach your full potential and represent some of the industry's leading brands, we would like to speak with you! ABOUT BOBBY RAHAL AUTOMOTIVE GROUP Bobby Rahal Automotive Group is an automotive group with a culture of caring where the customer service we provide is second to none. We pride ourselves on being honest and transparent in all facets of our business. If something does not have value, we will not offer it to our clients. Our team members are dedicated to upholding the high standards we have created to ensure a successful future. RESPONSIBILITIES Manage and oversee all of the accounting functions Lead and develop the accounting team with a positive attitude Analyze and reconcile general ledger accounts and schedules Monitor all receivable accounts Oversee title work processes and procedures Prepare payroll for processing Reconcile and remit tax payments Prepare monthly financial statements in accordance with dealership guidelines and the manufacturer's format and timeline Ensure compliance with all government regulations QUALIFICATIONS Must have a positive "can do" attitude Be a team player that takes pride in a job well done Be detail oriented with strong organizational and time management skills Ability to communicate effectively and professionally with customers, vendors, and staff A Bachelor's degree from a four year college or university; or one to two years related experience and/or training; or equivalent combination of education or experience Previous automotive accounting experience is preferred Knowledge of MS Office products and the ability to learn dealership-specific software Reynolds and Reynolds experience is a plus Are you an analytical thinker? Do you love teamwork? Can you thrive in a busy office environment? If so, this position may be perfect for you! Bobby Rahal Automotive Group is an EEO employer as defined by the EEOC and a drug-free workplace.

Office Manager Job Title: Office Manager FLSA Status: Non Exempt Department: Operations Supervises: Reports To: Executive Director Date Written/Revised: November 2025 Summary: The Office Manager ensures that the Latino Community Center (LCC) operates smoothly, safely, and efficiently by managing daily office operations, facilities, vendor relationships, administrative and internal systems, and organization-wide logistics. This role is proactive, highly organized, and responsible for creating systems that help staff focus on community and program delivery. The Office Manager provides direct supervision of LCCs office servicesincluding but not limited to mail distribution, records management, reception systems, office supplies, copy/print services, telephone/communications systems, and coordination of maintenance and cleaning services. This position works closely with the Social Services team to ensure adequate coverage of the center and a positive experience for families and visitors. Essential Duties and Responsibilities: Internal Operations & Systems Collaboratively with leadership develop and maintain office policies, procedures, and internal workflows to improve staff productivity and communication. Maintain organized digital and physical filing systems and shared document access. Support onboarding and off boarding processes (workspace setup, equipment, keys, tech access). Manage organizational calendars, room reservations, and office-wide coordination. Ensure meeting and event spaces are set up and restored appropriately following use. Monitor and manage the organizations main information email account, ensuring timely responses or routing messages to the correct team member. Communicate building updates, maintenance work, disruptions, or operational changes to staff. Support internal communication workflows to ensure clarity and consistency. Coordinate daily center coverage to ensure the office is staffed, welcoming, and aligned with safety and visitor procedures. Work closely with the Social Services team to ensure smooth visitor flow and consistent reception support. Building & Facilities Management Oversee daily functioning of the building, offices, parking areas, storage, common areas, and meeting spaces. Coordinate and monitor cleaning, maintenance, repairs, safety compliance, pest control, and preventative facility upkeep. Ensure all spaces remain clean, orderly, and available for program use. Maintain and update inspection records, safety equipment logs, repairs, warranties, and scheduled maintenance calendars. Liaise with landlord/property management to resolve building issues and ensure compliance with lease obligations. Vendor, Contract & Procurement Management Serve as primary contact for vendors, service providers, utilities, security systems, technology support, and building contractors. Monitor vendor performance, escalate issues, and track service outcomes. Manage procurement and purchasing of equipment, supplies, furniture, and technology. Maintain records of contracts, service agreements, warranties, and renewals. Coordinate timely payment of vendor invoices with the Finance team Technology & Equipment Coordination Coordinate with IT support to resolve technical issues. Manage inventory of laptops, devices, walkie-talkies, access badges, and other tech assets. Maintain logs of access permissions and equipment assignments. Support staff with basic tech troubleshooting and platform onboarding. Safety, Compliance & Building Standards Ensure compliance with workplace safety standards, emergency procedures, and building regulations. Maintain documentation required for inspections, insurance, and regulatory compliance. Support emergency preparedness planning and staff communication protocols. Finance & Budget Support Manage budgets related to office operations, facilities, supplies, and maintenance. Process invoices, reimbursements, and vendor payments in coordination with Finance. Maintain cost tracking, receipts, service logs, and purchasing documentation. Competencies (Knowledge, Skills, and Abilities): Proactive Problem Solver Reliable and Accountable Detail-oriented with strong execution Professional judgement and discretion Relationship builder Systems thinker Cultural Humility Proficiency in Google Workspace, Excellent written and verbal communication abilities. Customer Service Orientation Empathy Flexibility Collaboration Education, Certification(s), and/or License(s) Required: 35 years experience in operations, facilities coordination, office management, or a related role. Strong organizational and project management skills with demonstrated follow-through. Excellent verbal and written communication. Proficiency with Google Workspace and common software tools. Ability to troubleshoot technology issues and coordinate with IT vendors. Ability to lift up to 2025 lbs occasionally and navigate multi-floor facilities. Bilingual Spanish/English strongly preferred. Experience working in Latine, immigrant, or community-centered settings preferred. Act 33/34, FBI Clearances, National Sex Offender Registry Complete Recognizing and Reporting Child Abuse Mandated Reporter training in Pennsylvania Other Requirements: Cultural sensitivity to the needs of the Latino community Demonstrated ability to establish and maintain effective working relationships with program staff, landlord and vendors Strong organizational and time management skills with attention to detail. Team player and go-getter with a growth-mindset; takes initiative Availability to work flexible hours including afternoons, evenings, and some weekends is required Capacity to display understanding, patience, and problem solving skills. Ability to handle confidential information with discretion. Flexible, proactive, and able to work independently or collaboratively. Physical Demands and Work Environment: This description is representative of requirements that must be met by an employee to successfully perform essential functions of this job. Individuals may occasionally be required to lift, push, pull, and carry up to 20 pounds. Individuals need to go up and down the stairs and be able to walk outdoors to supervise the functioning and condition of parking spaces. Position Type and Expected Hours of Work: This is a full-time position; hours may be Monday through Friday, 9:00 AM to 5:00 PM, but the incumbent may work at other times or on weekends to adjust to events and service hours. This is an in-person role. Remote or hybrid work arrangements are not available due to the nature of the responsibilities. Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions. Frequently required to work at a fast pace. Requires organization and administrative skills Compensation: Hours per week: 40 Hours Salary: $45,000 - $55,000 Additional Benefits including medical, dental, vision, life insurance, short-term disability, and PTO time

FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future. Essential Functions PSA Accounting Software All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing Sage Accounting Software All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM Payment selection for checks, notify Controller of available payments for print TimberScan Invoicing Software Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage Certified Payroll/Prevailing wage recording and tracking Monitor multiple Accounting & personal employee email addresses com credit card processing for customer payments Maintain E-Tides online account and make quarterly online payments Determine quarterly Sales & Use tax owed with General Manager Monthly review with Controller & GM OH budget review with General Manager HR compliance with Franjo Construction HR Director Insurance certificates - Obtain and record Subcontractors certificates in Sage Annual insurance review with auditors with approval from Controller Resolve vendor issues Vendor Credentialing site compliance - complete and maintain new & existing profiles Maintain production spreadsheets Job, vendor and vehicle file up keep Project final reports and surveys Customer relations - answering phones, taking new estimate information Receiving & processing mail Office equipment maintenance Office supplies purchasing and maintenance IT company point of contact Answering Service maintenance Maintain internal phone list Employee start-up information Maintain Employee files Track and maintain all employee attendance Vehicles Oversee tracking software Registration EZ pass online maintenance - adding/removing vehicles Parking setup Competencies Communication Proficiency Customer/Client Liaison Ethical Conduct Problem-solving/Analysis Strategic Thinking Time Management

H Quest is developing advanced energy technology that enables low-carbon hydrogen production while transforming methane into valuable solid carbon products. By rethinking how methane is processed, H Quest aims to reduce emissions, improve energy efficiency, and create scalable solutions that support the transition to a lower-carbon industrial economy. H Quest is seeking a highly organized and proactive Office Manager to support the day-to-day administrative, HR, and operational functions of the company. This role is critical to ensuring smooth internal operations, vendor coordination, and administrative compliance as the company grows. The ideal candidate is detail-oriented, trustworthy, comfortable handling sensitive information, and capable of managing multiple systems and vendors independently. Responsibilities Manage day-to-day office operations to ensure a smooth, efficient, and well-organized workplace Serve as the primary point of contact for office-related needs, vendors, and service providers Oversee office supplies, equipment, and facilities maintenance; place orders and coordinate repairs as needed Support basic HR and people operations, including onboarding coordination, employee records, and benefits administration support Assist with payroll preparation, expense tracking, invoice processing, and general administrative finance tasks Support company initiatives such as accelerator, grant, and award applications by coordinating materials, tracking deadlines, and assisting with submissions Coordinate calendars, meetings, and internal communications as needed Maintain accurate records, documentation, and internal policies Support leadership with administrative tasks, scheduling, and special projects Support Financial Controller on General Administrative items Ensure compliance with workplace safety, security, and operational policies Contribute to team efforts by accomplishing related administrative and operational tasks as needed Manage company LinkedIn account by drafting and scheduling social media posts Essential Skills and Experience Strong organizational and multitasking abilities with high attention to detail Excellent written and verbal communication skills Ability to manage competing priorities in a fast-paced environment Proficiency with common office software and tools (Use of MacBooks strongly preferred, Google Workspace, Microsoft Office, Slack, etc.) Basic understanding of office finance, invoicing, and expense management Professional, approachable demeanor with strong interpersonal skills Minimum Expectations Bachelor's degree Prior experience in an office administration, office management, or administrative support role Working knowledge of basic office operations and administrative best practices Ability to handle confidential information with discretion This role is onsite and requires the employee to be in the office Monday through Friday Preferred Expectations Prior startup experience Appetite for a fast-paced, early-stage, “wear many hats” startup environment Experience supporting HR, payroll, or benefits administration Familiarity with vendor management, facilities coordination, or office budgeting Strong time management skills with the ability to anticipate needs and work independently Why Join H Quest? / Benefits: We believe that taking care of our employees allows them to do their best work. That's why we offer an industry-leading benefits package, including: 100% Employer-Paid Medical, Dental, and Vision Flexible Time Off (FTO) Policy 401(k) with a 4% Employer Match Select employees may have the opportunity to participate in our equity program Collaborative and Inclusive Work Environment Exciting Career Growth Opportunities At H Quest, we don't just offer jobs-we provide careers with purpose. Join us in shaping the future of clean energy and advanced materials. H Quest is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Job Description Are you looking to encourage growth and promote positive, healthy lives? CONCERN is a non-profit human services organization dedicated to providing child welfare, juvenile justice, and behavioral health services to children and their families. Since 1978, CONCERN has brought hope, offered opportunity, and inspired change in the communities that we serve. We are searching for an Office Manager to oversee clerical and administrative support staff, ensuring that the day-to-day operations and general administrative functions operate smoothly and efficiently across each assigned office location. As the Office Manager, you will support staff in the Mansfield, Wellsboro, Towanda and Coudersport offices. What Do I Need? Education and Experience High School diploma or equivalent AND 3 years of administrative office experience (required) 1 year of office supervisory experience (preferred) Other Requirements Maintains required state and federal criminal and child abuse clearances, credentials and/or licenses. AND A drivers license and reliable transportation are required. What Will I Do? You will supervise assigned staff, evaluate employee performance, and make recommendations for employment actions to the Regional Administrative Manager or Human Resources as necessary. You will monitor daily operations, facilitates staff meetings, conducts staff training/coaching opportunities, and manages related administrative tasks promoting a growth mindset work atmosphere. You will deliver and document supervision, training, and support providing constructive and timely feedback following agency policies and procedures. You will organize and oversee the schedules and workflow of assigned staff. You will assist with hiring and training new administrative support staff. You will oversee clerical and support services, ensuring tasks are completed in a timely and effective manner. You will assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. You will manage office supply orders. You will conduct regular preventative building and office safety checks. You will oversee petty cash funds to include reconciliation and bank deposits. You will provide or coordinate coverage for office support staff during expected or unexpected staffing shortages. Hours of Work Typical work hours are Monday Friday during business hours. Ability to work outside a typical work schedule to include evenings may be required as job duties demand. Location of work varies between assigned office locations What Will I Get? Salary $34,200-$41,800 *DOE* Benefits Medical-Eligible the first of the month following 60 days Dental-Eligible the first of the month following 60 days Vision (Agency Paid)-Eligible the first of the month following 60 days Flexible Spending Account 401k + 2% match (additional annual discretionary match if you work 1,000 hours or more!) Virtual Care Clinic & Prescription Services for ALL employees and dependents (up to 7 people)! (EMPLOYER PAID!) This includes Primary, Pharmacy and Urgent Care needs! Generous PTO (Increases with Service Milestones) Tuition Reimbursement Mileage Reimbursement 11 Paid Holidays (Including your Birthday) Employee Assistance Program (Resources for you and your family) Short-Term Disability (Agency Paid) Long-Term Disability (Agency Paid) Life & AD&D Insurance (Agency Paid) What Happens Next? After you apply, a member of the hiring team will review your qualifications and experience. If determined you are a good match, we will be in touch to schedule an interview. EOE

The front desk Administrative Assistant / Accounting Clerk plays a vital role in ensuring the smooth operation of the Danieli Corporation office by delivering comprehensive administrative support to internal staff and external clients. Serving as the primary point of contact for all administrative needs, this position exemplifies excellence in service, accountability, and collaboration. This role is expected to proactively identify and address support opportunities that enhance both internal operations and external customer interactions. All responsibilities are carried out with discretion, accuracy, and a commitment to team goals. Tasks and Day-to-Day activities in the role: * Assist the Finance Department with various assigned duties, including but not limited to filing, reviewing expense reports, processing invoices, etc. * Welcome visitors and guests with professionalism; offer refreshments and ensure a positive first impression * Ensure reception and common areas are clean, organized, and welcoming * Maintain cleanliness and organization of conference rooms * Coordinate group lunch orders upon request to support meetings and team gatherings * Monitor and maintain inventory of office supplies and kitchen essentials; place orders as needed to support daily operations * Prepare business cards and stationery orders from third-party vendors * Accept and sign for deliveries; maintain accurate records of incoming items * Collect, sort, and distribute incoming postal mail to appropriate recipients * Assist with the preparation and execution of company-wide mailings and communications * Provide administrative support for fleet vehicle management * Coordinate and manage travel arrangements for Danieli staff on an as-needed basis * Support the HR Department with planning, coordination, and execution of company-sponsored events such as parties and picnics, ensuring all logistical and hospitality details are managed effectively

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. Maintains filing systems as assigned and supports applicable software systems as required. Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. Performs duties associated with special project assignments. Provides clerical support to various hospital and system wide committees. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings and appointments as needed. Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. Maintains calendar appointments allowing maximum time efficiency. Maintains office supplies and coordinates maintenance of office equipment. Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. Coordinates payroll functions and assists in staff scheduling as needed. Works with manager to identify opportunities for department performance improvement and monitors activities. Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience High School Diploma, GED or higher level of education. One (1) to three (3) years of experience in administrative role. Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. Knowledge of basic office equipment. Proficient in modern office practices and procedures. Ability to multi-task and prioritize assignments with attention to detail. Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience Associates Degree in related field. Experience in Healthcare setting. Completion of medical terminology course. Completion of transcription course. License, Certification & Clearances Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.