Office manager/administrative assistant jobs in Pinole, CA

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Our client, a global investment firm, is seeking an Executive Assistant/ Office Manager to help launch their San Francisco office. This role will support a senior executive and partner closely with global leadership and the broader administrative team. The ideal candidate will be energetic, highly organized, collaborative, resourceful, and able to manage multiple priorities with exceptional follow-through. Strong communication skills, professionalism, and flexibility are essential. This is a fast-paced, high-ownership position and a fantastic opportunity to help get an office off the ground and contribute to growth. RESPONSIBILITIES Manage complex, high-volume calendars Coordinate meetings, roadshows, and conferences, including preparation of materials (PPT editing, research, printing, etc.) Arrange detailed domestic and international travel (flights, hotels, ground transport, itineraries, security, contingencies) Drive logistics for special initiatives, events, and vendor relationships; track all follow-ups to completion Prepare and submit expense reports Draft, prepare, and manage correspondence, reports, and documents Track contacts and projects within the CRM system Oversee office management, including opening and setting up a new office, liaising with building management, and managing vendors Coordinate with IT provider on issues and technology needs Manage office inventory, ordering, and stocking Ensure conference rooms are prepared for meetings Manage incoming and outgoing mail Communicate with a variety of external stakeholders Liaise with European HQ for onboarding of new hires Handle ongoing ad hoc projects and special assignments as needed REQUIREMENTS 7-10+ years of administrative experience in a fast-paced environment; experience out of finance is required Ability to handle confidential information with discretion and professionalism Excellent communication skills (written and verbal), strong organizational and multitasking abilities Proactive, motivated, and solutions-oriented “no task too big or too small” mindset High degree of flexibility and adaptability Ability to remain calm and composed during demanding periods Mature, energetic, hard-working, and committed Proficiency in Microsoft Office Suite SALARY $125-170K (DOE) + Fully covered benefits + Discretionary bonus opportunity HOURS 8:30am - 5/ 5:30pm, with flexibility as needed. The role will begin as remote for ~1 month and upon securing office space, the role will move to M-Th in person, on site and WFH on Fridays. Successful candidate must have a 24/7 mentality #IND2

We're looking for a passionate Office Manager/EA who thrives in the chaos of early-stage startups and wants to be at the epicenter of AI innovation. Our client is in need of an exceptional OM to help drive operational excellence and support a high-functioning, mission-driven team. If you're looking to grow with a company that's changing the game in AI, and you thrive in a collaborative, fast-paced environment - we'd love to hear from you! The Role: Office Manager/Executive Assistant The City: San Francisco, CA (6 day work week, onsite 5 days/week) The Money: $120k - 150k base DOE + other perks and benefits! The Company: AI startup The Culture: Fast Paced. Dedicated. Collaborative. Team-oriented. Professional. The Ideal Candidate: Passionate. Hungry. 24/7. Comfortable with startup hours. Highly adaptable. The Day-to-Day: Lead the build out of a new office space Create a welcoming experience for guests Plan company events and coordinate daily office lunches Manage, order, and stock office supplies, snacks, beverages and equipment Ensure smooth operation of office equipment and IT Provide administrative support to executives such as calendar management and travel coordination Take on ad-hoc projects as requested Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Job DescriptionAt Lyterian Therapeutics, we are committed to developing medicines for patients in need by co-opting physiologically-relevant protein homeostatic mechanisms to regulate genetically-validated targets. As Executive Assistant/Office Manager, you will oversee the daily activities in a fast-growing biotech startup. If you are flexible, organized, and have a knack for multitasking, you will thrive in this role. Responsibilities are broad with the ability to take on a variety of tasks; including office management, coordination of internal and external meetings, interview scheduling, general administrative support, and people operations. We look for teammates who are inspired by our mission and want to work in a collaborative, rigorous, and entrepreneurial environment. We seek candidates who are self-motivated, collaborative, proactive, and possess a strong desire to support our team on their mission to discover novel biology and new drugs. Efficient time management, excellent organizational and communication skills, and passion for high-quality work are essential. Impact You'll Make: Oversee the daily activities of the office Strategically manage the CEO's calendar and coordinate team meetings Assist to arrange travel and process expenses for the team Coordinate company events that foster connectivity and build community Assist with recruitment and new hire onboarding processes Help to build the team by coordinating interview schedules and being a warm point of contact for candidates Research and implement new technological resources to optimize office processes and enhance productivity Implement miscellaneous business processes, procedures, templates, and systems to support Lyterian through rapid growth Assist with special projects Qualifications: BS/BA with 5+ years of experience in operations, office management, project management, and/or administration Strong skills in Microsoft Suite, including Teams, Excel, PowerPoint, SharePoint, and Word Experience leading and/or holding broad operational roles to support the growth and maturity of a startup company Experience in biotech is a plus Self-motivated, pragmatic, proactive, and able to multitask Strong managerial qualities, attention to detail, and organizational skills Ability to build open and collaborative relationships Ability to handle time-sensitive, confidential information with discretion and integrity Initiative and boldness to dive into a fast-paced new startup The expected base salary range for the Executive Assistant/Office Manager is $115,000 - $130,000. We encourage candidates of all levels to apply as there is often flexibility on job title and responsibilities. Compensation will be based on a variety of factors, including experience, qualifications, internal equity and location. Lyterian offers a competitive employment package that includes an annual bonus, significant equity, and a generous benefits package including comprehensive health, dental, and vision insurance for our employees and their families, plus a 401K match. At Lyterian, we believe that a diverse, open, and inclusive environment and culture is key to our success. We will not be influenced in recruiting, hiring, promoting or any other employment practices by race, color, citizenship status, national origin, ancestry, sex, sexual orientation, gender identity/expression, age, religion, physical or mental disability, medical or genetic condition, marital status, veteran status, or any other characteristics protected under applicable federal, state and local laws. Lyterian will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable laws. Note to External Recruiters: Submission of unsolicited resumes prior to an agreement set in place does not create any implied obligation. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Assistant (EA) to the CEO + Office Manager (AI-First) Experience: 4+ years Job Type: Full-time Klarity (YC S18) partners with Fortune 500 companies like ServiceNow, JLL, and Moody's and cutting-edge companies like OpenAI, DoorDash, Uber, and Stripe to deliver real AI outcomes. Traditional Transformation playbooks take years, burn millions, and leave your team exhausted. Klarity upgrades the script by delivering kAIzen for the digital enterprise: continuous, compounding improvements that everyone participates in. At Klarity, you will thrive if: * Velocity: You're seeking a culture of rapid iteration and constant change that turns into lasting impact. * Agency: You're seeking a role where you can take initiative and embody ownership. * Care: You hold yourself to high standards, enjoy close collaboration with others who care deeply and hold themselves to equally high standards. * Energy: You bring drive and optimism to everything you do. You thrive on finding creative solutions to ambiguous problem statements. In this Role, you will: Executive Assistant Responsibilities (70%) * Own and optimize the CEO's calendar with precision, structure, and foresight. * Design the CEO's day to minimize context switching and align every meeting with strategic priorities. * Proactively schedule and coordinate across internal teams, investors, and external partners. * Anticipate changes and dynamically adjust the calendar to protect focus and momentum. * Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance. * Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm. * Handle confidential information with discretion and professionalism. Office Manager Responsibilities (30%) * Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression. * Manage core office operations including mail, deliveries, supplies, and vendor coordination. * Maintain a clean, organized, and productive office environment. * Coordinate with building management on access, repairs, safety procedures, and general facilities needs. * Support onsite meeting logistics, including room setup and guest support. * Uphold Klarity's high standard for workplace experience and hospitality. Qualifications: * 4+ years supporting a C-level executive or managing complex scheduling needs. * Experience managing an office or overseeing in-person workplace operations. * Exceptional organizational and prioritization skills. * Strong communication and interpersonal presence. * Tech-savvy: proficient in Google Workspace, Slack, Notion, and scheduling tools. * Calm under pressure with strong judgment and discretion. * Professional demeanor suitable for interacting with executives, investors, customers, and partners. * Experience partnering with Chiefs of Staff or senior operators. Preferred Qualifications: * Experience in a high-growth tech or AI company. * Exposure to workflow tools or process improvements. Benefits: * Equity in addition to competitive cash compensation * 100% Employer-Paid Medical, Dental & Vision options! * Paid Parental Leave * $500 Annual Learning Fund * $100 Monthly Wellness Fund * 401k via Betterment * Relocation support to San Francisco Bay Area (where applicable) * Office-related Perks: * BART or Caltrain to the office?: Contribute pre-tax funds to a Parking & Transit account, and you will never be taxed for it! * Lunchtime, Leveled Up: Enjoy curated local eats. * Snack Central: Drinks and snacks for every craving - from healthy bites to Klarity team favorites. * Onsite Gym Access: A state-of-the-art fitness center right downstairs, and it's free! * Safe & Secure Bike Room: Commute in and safely store your bike. Klarity is an equal opportunity employer. Klarity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.

Why Standard Fleet? Our mission is to build the fleet management platform for the electric vehicle era - becoming the default software layer that empowers fleet operators to maximize efficiency and profitability without hardware modifications. Every member of the Standard Fleet team is fueled by an unwavering passion for revolutionizing mobility through software and is deeply committed to making our products better. We come from companies like Apple, Uber, Tesla, Stripe, Robinhood, and Yelp and were the first to officially integrate with Tesla's fleet API. We've achieved 5.7x growth in 2024 and recently raised our Series A, bringing us to $20M in total funding. Standard Fleet is well-funded and backed by some of Silicon Valley's top investors. We were founded by David Hodge, who previously founded Embark. At Embark, the team built a popular transportation app used by millions, which was eventually sold to Apple. Role Overview We're hiring an Executive Assistant & Office Manager to run our new San Francisco HQ and keep our leadership team operating at full speed.. You'll be an early hire, helping to define the future of mobility and empowering thousands of businesses to switch to electric vehicles in the process. This is a rare opportunity to make a meaningful impact on the future of a rapidly evolving market with enormous growth potential. Responsibilities Management of the San Francisco Office. Management of the CEO's calendar and travel. Coordination of company off-sites and travel. Operational support for the team and for the company fleet. QualificationsYou might be a good fit if… You are both detail-oriented and move quickly. You are passionate about creating a positive environment for the team. You're a self-starter who takes initiative and drives projects to completion. You're excited about working in a fast-paced and dynamic startup environment. You're a team player, with the ability to collaborate effectively with a distributed team. Benefits 💰 Competitive salary & equity 🩺 Top notch health, dental, & vision insurance 📈 401(k) retirement plan 💻 All equipment provided by Standard Fleet 🚗 First EV purchase subsidy Location This role based out of San Francisco, CA. Our office is located in SoMa and is dog-friendly.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you'll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You'll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K+ DOE + equity, benefits, onsite chef, and unlimited PTO. Responsibilities: Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently. Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes. Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items. Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence. Act as a representative and liaison with stakeholders - both internal and external. Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization. Take ownership of special projects and research assignments, contributing insights and support as needed. Manage both professional and personal calendars to ensure seamless integration of commitments. Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities. Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services. Assist with personal financial and administrative matters, including bill payments and subscriptions. Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly. Qualifications: 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership. Experience in high-growth or fast-paced environments is highly desired. Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment. Strong problem-solving skills, with the ability to anticipate needs and act proactively. Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks. Excellent verbal and written communication, with the ability to draft clear and professional correspondence. Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands. Flexible availability beyond standard business hours to accommodate occasional support. Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially. Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job DescriptionE11 Bio is a nonprofit Convergent Research organization on a neuroscience moonshot: developing a radical technology platform for scalable mammalian brain mapping. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. Read our technology roadmap. E11 Bio is seeking an organized, proactive Executive Assistant / Administrator to provide essential support across operations, administration, and team coordination. This is a high-leverage role: you'll keep the machine running smoothly so our scientific team can focus on discovery. We're looking for a high-energy personality to join our startup-like environment for onsite work in Alameda, CA.Responsibilities Executive Support Manage calendars, triage appointments, and protect executive focus time.Track commitments, action items, and follow-ups.Coordinate travel, conference registrations, and partner visits.Handle approvals, signatures, and routing of key documents.Draft, proofread, and edit correspondence, presentations, and reports. Operations & Administration Support hiring, onboarding, benefits, and visa administration.Manage vendors, SaaS accounts, and recurring orders.Oversee office logistics (supplies, shipping/receiving, facilities).Draft and update internal policies and SOPs. Finance & Compliance Manage invoices, reimbursements, and expense tracking.Support reporting for grants and contracts.Serve as day-to-day contact for Convergent Research, our parent organization. Team & Culture Support Schedule and coordinate internal and external meetings, workshops, and reviews.Organize company events, retreats, and off-sites.Support documentation practices in Notion and shared tools.Encourage clear communication and collaboration across teams. Governance & External Relations Coordinate board meetings, assemble packets, and track board actions.Handle logistics and communication with external partners and collaborators.Manage social media, email lists, blogs, and other public communications.Qualifications Prior experience in an administrative, office manager, or executive assistant role. Strong organizational and time-management skills with attention to detail. Ability to manage multiple priorities with professionalism. Strong written and verbal communication skills. Comfortable with digital tools (Google Workspace, Slack, Notion, Asana, etc.). Progression In your first month, you'll shadow and work with our CEO and COO to onboard to our existing operations processes. You will meet with scientific and operational team members to learn their administrative and work tracking systems and needs. By 3 months, you'll master and take over responsibilities currently owned by COO, CEO, and other managers. You might identify organization-wide workflows that could be made more efficient and start automating or reorganizing them. After 1 year, you'll be an integral part of the leadership team, enabling the science and administration of E11 to happen painlessly and efficiently. You'll have carved out major areas of operational responsibility and be a recognized source of expertise in the organization. Who will love this job You are excited by our organizational mission to realize technologies that will revolutionize neuroscience and our understanding of the brain. You enjoy enabling others to do their best work by keeping operations smooth and reliable. You take pride in creating order and efficiency in a dynamic environment. You're resourceful, flexible, and comfortable wearing many hats in a small but ambitious startup-style nonprofit. We offer An opportunity to support an extraordinary scientific team and to help change the world. Excellent medical, dental, and vision insurance; parental leave. Generous time off + paid holidays. Ample healthy food including daily lunches. Wellness allowance for fitness and wellness activities. Base salary range: $69,000 to $92,000 annually Bonus: Performance-based, up to 20% of base salary Total potential compensation: $82,800 - $110,400 annually Work with impact! Helping run E11 Bio directly contributes to developing the next generation of brain mapping technology which will not only be critical in developing cures for the neurological disorders that affect 1 in 3 people worldwide but will also radically improve humanity's understanding of the brain and what it means to be conscious. Join us! E11 Bio, LLC is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Office & Operations Manager Type: Full-Time The Opportunity: Ohalo™ is seeking a hands-on, experienced, and versatile Office & Operations Manager to join our growing team. This is a critical role in our Operations organization, responsible for ensuring our South San Francisco HQ runs smoothly while supporting company-wide facilities programs during a period of rapid growth and expansion. Reporting to the Chief of Staff and working closely with HR, IT, Finance, and site leads across labs and greenhouses, you will manage daily office operations, lead visitor and employee experience, and help build the infrastructure that keeps Ohalo operating at scale. With strategic investor support and a strong balance sheet, Ohalo is continuing to expand its world-class Commercial, R&D, and Product Development teams and facilities across the San Francisco Bay Area, including South San Francisco, the Santa Cruz area, and Watsonville. You will be joining a purpose-driven team at a pivotal moment as we scale our operations and prepare to bring transformational agricultural products to global markets. This is a unique opportunity to take ownership of facilities and operations in a high-impact company with a long-term vision for sustainability and innovation in food systems. Key Responsibilities: Office Operations Keep the office running smoothly: order supplies, stock snacks, coordinate lunch orders, and ensure a clean, well-maintained workspace. Act as the go-to problem solver for office or building needs, liaising with property management and external vendors. Manage seating plans, desk setups, and tech coordination for new hires. Maintain an organized system for all incoming and outgoing mail and packages. Welcome visitors, candidates, and new hires; ensure a professional and friendly onsite experience. Employee Experience & Culture Partner with HR on employee onboarding and voluntary offboarding, including welcome lunches, swag, and workspace preparation. Serve as onsite point of contact for recruiting interviews and guest visits, ensuring seamless logistics. Organize in-office employee events (pop-ups, happy hours, recognition days, birthdays, milestones). Assist with company-wide meeting logistics, including scheduling, space setup, and onsite support. Facilities & Vendor Management Manage vendor relationships and service agreements (janitorial, HVAC, landscaping, waste, etc.). Coordinate preventative maintenance schedules and emergency response protocols. Support safety and compliance programs, ensuring documentation, inspections, and trainings are up to date. Track leases and landlord approvals in partnership with leadership. Contribute to projects such as site upgrades, build-outs, and process standardization across locations. About You 4+ years experience in facilities management, office management, or operations (biotech/ag-tech/lab/greenhouse exposure a plus). Hungry, resourceful, and driven to get things done with minimal direction-thriving in fast-paced, dynamic environments. Strong generalist skill set: energized by tackling new projects and challenges in areas that are new to you. Experience with visitor management and recruiting logistics. Skilled in vendor management, budgeting, and cross-functional collaboration. Familiarity with EHS/OSHA compliance preferred. Organized, detail-oriented, and approachable - with a professional presence for employees, candidates, and external guests Note this is not a 9-5 job. As part of a fast-moving startup, this role calls for a "do what it takes as long as it takes" mindset. The anticipated pay range for this role is $105,000 - $130,000 per year for our South San Francisco location. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, budget availability, internal equity, geographic location and external market pay for comparable jobs. About Ohalo: Ohalo™ aims to accelerate evolution to unlock nature's potential. Founded in 2019, Ohalo develops novel breeding systems and improved plant varieties that help farmers grow more food with fewer natural resources, increasing the yield, resiliency, and genetic diversity of crops to sustainably feed our population. Ohalo's breakthrough technology, Boosted Breeding™, will usher in a new era of improved productivity to radically transform global agriculture. For more information, visit ************** Notes: If you previously applied for a job at Ohalo Genetics, we encourage you to restate your interest in the position by submitting your application. No visa sponsorship is available for this position at this time. No Recruiters, please

Our client is a leading venture backed pharmaceutical company focused on the research, development and commercialization of novel, proprietary products for the acute treatment of central nervous system conditions. Their products are designed to deliver a drug aerosol to the deep lung, providing rapid systemic delivery and therapeutic onset, in a simple, non-invasive manner. This is a great opportunity to get introduced to a growing Bay Area Pharma company and learn new processes. Job Description Responsibilities: Document Management Create CDA's, print, process for signatures, track, distribute, file Patents and Trademark filing - electronic and hard copy Maintain DOB and DOH files for tracking staff acknowledgements Maintain GMP purchasing Log Update ORG chart/phone list/ seating chart as needed Staff Support Lunches - order, prep set up, breakdown - Wednesday staff lunches/ guest lunches Purchase, organize, set up, clean up for employees' birthdays Office and kitchen supplies - track inventory, order, search, stock, distribute Amex - track expenses, maintain records, prep expense reports Vendor liaison - fruit, mats, lab coats, recycling/ garbage, security, yoga, janitorial, clean room, lunch Work closely with the employee activities and community relations committee and handle logistics for all hands-on meeting and staff events Administration Support Research credits and duplicate shipments, create check requests Distribute mail daily Problem solve facility issues Lab supplies -restock supply room Support VP of Finance and EA support to all Exec Team Members Dinner/ hotel reservations Issue temporary key cards to visitors/ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex shipments Interface with NICE America as needed, monthly rent invoices, facility issues, badge issues Qualifications Requirements: Strong skills in word processing, calendaring systems, spreadsheets and databases Ability to multi-task, work in a fast-paced environment and seek input on prioritization as needed Excellent time management skills Hands-on, can-do attitude Self-starter Ability to work independently and as a member of the team Able to make high level contacts of a sensitive nature inside and outside the company Handle highly confidential and sensitive information Collaborative and can interface effectively with all levels of internal and external staff Intermediate/Advanced MS Suite experience - Word, Excel, and PowerPoint Strong written and verbal communication skills including excellent proofreading and editing skills Strong attention to detail and confidentiality Education and experience: At least 5 years administrative experience in biotech or high-tech company with at least 4 years of experience supporting multiple executives, including CEO, CFO, SVP/VP's BS degree or equivalent preferred Additional Information SALARY & BENEFITS This position offers full-time benefits, including a comprehensive benefits package. This position provides an opportunity for growth. Salary will be commensurate with education and experience. TargetCW is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation. your information will be kept confidential according to EEO guidelines.

Executive Assistant & Office Manager \- Renewable Energy This is an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility\-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add some depth to their Corporate Operational Team with an Executive Assistant & Office Manager. This is a high\-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in\-office policies, scheduling, travel, inventory, and logistics). The role will serve as an Office Administrative Management Leader, ensuring that business\-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail\-oriented and an effective communicator-someone who isn't afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. MUST HAVE a "no task too small; no task too big" mindset-this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized (yes, that includes making sure the dishwasher gets loaded). The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more. RESPONSIBILITIES: Takes ownership of managing members of the Executive Leadership Team's day\-to\-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real\-time problems as well as maximize efficiencies Acts as an Executive Administration Leader and Manager to the office staff and visitors Works directly with Executives Staff on upholding company culture and values in the office Directs and guides vendors, subcontractors, and office guests Manages office communication systems and logistics including directing mail\/deliveries Plans company events and business travel arrangements for office staff Leads office wide administrative and clerical initiatives QUALIFICATIONS: 4+ Years of experience of Office Management supporting Executive Staff, Executive Teams, or C\-Level Suite (CEO, COO, CFO, CTO) Proven Office Manager with high level of attention to details Comfortable managing normal Office Management duties such as office mail intake\/distribution and ensuring the office facilities stay optimized (things a simple as loading the dishwasher). Effective communicator that can respectfully represent the Office Executives internally and externally with CONFIDENCE Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Office Execs Proven background supporting Executive Teams or Leaders on business critical initiatives Solution driven attitude and conflict resolutions experience Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation Certified Notary or willingness to go through Notary certification process Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"638970462","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Industry","uitype":2,"value":"Energy and Utilities"},{"field Label":"City","uitype":1,"value":"Mountain View"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94035"}],"header Name":"Executive Assistant & Office Manager \- Renewable Energy","widget Id":"**********00223019","is JobBoard":"false","user Id":"**********00131003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********36374433","FontSize":"15","google IndexUrl":"https:\/\/thinkbac.zohorecruit.com\/recruit\/ViewJob.na?digest=tvisl KDeyfDTxUWo1VQZI010EvFG@7YX9N0YsL8uidM\-&embedsource=Google","location":"Mountain View","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"17k26dc14151ca4874d40943f17d9cf8f7675"}

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Join a Professional and Establish Office Do you enjoy leading a team to success? Do you consider yourself a NATURAL BORN LEADER? We have an IMMEDIATE GOLDEN opportunity in the wonderful city of Novato. This is a smaller and intimate PPO /Fee for Service Practice that delivers high quality care to their patients. The ideal Office Manager would have an understanding of the different treatment provided in dentistry as well as implants and prosthetics as this is what the practice owner specializes in. What this practice is needing is someone who is reliable, professional and understands how to communicate staff to ensure that ALL Daily requirements are completed and patients are satisfied, basically go above and beyond. This practice considers themselves to display the following business culture: Innovative Outcome Oriented People Oriented Team Oriented Detail Oriented If you are familiar with managing an office that structures themselves around these business cultures and understand the dynamics of how to manage a successful dental practice, we strongly encourage you to apply. COVID -19 MEASURES: Hand Sanitizer Stations Disposable Gowns Mask Air Purifiers RequirementsRequirements High School Diploma Minimum 5 years of experience as an Office Manager Previous Dental Assisting Experience is preferred but not required Software and Insurance Experience: PPO / Fee for Service (UCR) Dentrix Acend Byrdeye Office Hours Monday - Thursday 8:00am - 5:00pm Wednesday 9:00 -6:00pm Benefits PTO Dental 401K Holiday Pay

Curry Up Now is a rapidly growing Indian Fine Fast Casual restaurant group. From our first food truck in 2009 to 5 trucks at the present time along with 3 Brick & Mortar stores and an ultra cool craft cocktail bar, we are in the midst of some pretty amazing growth. Our next store opens in San Jose in June. We are already the largest purveyor of Indian Street Food in the US and are primed for growth in 2015 and beyond... Our food, drinks and concept are fresh, fast and bursting with flavor. We offer contemporary food menus along with a large Gluten-Free, Vegan & Vegetarian menus. We are looking for an Operations Rock Star/Office Manager to work with our Senior Management Team in all operations of our business; restaurant, food trucks, catering This role will be be based in our corporate office in South San Francisco We are looking for someone to come in and help us with our growth Help with HR Help with Payroll Help with Book Keeping Qualifications Bachelors degree preferred. 3-5 years experience in supervisory position required, preferably in a dining/restaurant setting. Multi-unit experience preferred. Must have in-depth experience of service standards in the restaurant industry. Must have some knowledge of cooking and time preparation in kitchen. Must have knowledge of food and labor cost controls. Strong interpersonal skills required. Must be pleasant, helpful, friendly, outgoing, enthusiastic and courteous Must be team-oriented. Able to handle team concerns in a tactful and caring manner. Exhibits good leadership skills in communication. Speaks well and can motivate others. Writes clearly and precisely with meaning. Must be able to work varied shifts. Must be an Excel Guru. HR Experience. Book Keeping Experience. Quick Books preferred. Additional Information REQUIRED SKILLS Lift, Push, Shove up to 50lbs Have excellent communication and organization skills Have financial & excel skills; modeling, P&L, Budgeting, Forecasting Reading, writing and oral proficiency in the English language. Spanish proficiency is a plus Willing to work a flexible schedule and holidays Be a self-motivator and motivator of others Work in a safe, prudent and organized manner Have an in-depth knowledge of Food Have a in-depth knowledge of Fast Casual processes Have a minimum of 3 years experience in similar position Have the ability to handle multiple tasks at one time Must have excellent attention to details, and extensive service knowledge Be able to drive to all our locations The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

S afety Max Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional Information Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

At Resolve, we're building Agentic AI that empowers software engineers by automating production engineering and SRE workflows. Our models deeply understand production systems - from code to databases - taking on repetitive, high-pressure tasks and handling critical incidents autonomously, so engineers can focus on building. Our founders (Spiros Xanthos and Mayank Agarwal) are the core creators of OpenTelemetry and led Splunk Observability. They have had 2 successful exits to Splunk and VMware. We raised a $35M Seed round from top-tier investors like Greylock, Unusual Ventures, Jeff Dean (Chief Scientist, Google DeepMind), Thomas Dohmke (CEO, GitHub), Matt Garman (CEO, AWS), Reid Hoffman (Founder, LinkedIn) and Fei Fei Li (Professor, Stanford). What You'll Do As our Recruiting & Office Operations Coordinator, you'll be the connective tissue across hiring, workplace operations, and culture at Resolve AI. You'll be both the first impression candidates have of Resolve and the day-to-day force behind an office environment where our team can do their best work. This is a highly visible, hands-on role partnering closely with the People, G&A, and leadership teams as we scale. Your responsibilities will include: Deliver exceptional, white-glove candidate experiences that reflect Resolve AI's mission, values, and technical excellence Coordinate high-volume interview scheduling across technical and non-technical roles, managing complex virtual and in-person logistics with speed and precision Partner closely with recruiters and hiring managers to optimize interview workflows, gather feedback, and continuously improve hiring processes Own recruiting operations in Ashby, maintaining data integrity, generating insights, and supporting metrics that inform hiring decisions and conversion improvements Build and scale foundational recruiting processes, including candidate communication, interview logistics, and feedback collection Oversee day-to-day operations of our San Francisco headquarters, ensuring the office is clean, organized, welcoming, and energizing Manage food, beverage, coffee, and catering programs for daily operations and special events with thoughtful, high-quality execution Serve as the face of Resolve AI for all in-office visitors-including candidates, investors, customers, and partners-delivering a top 1% guest experience Plan and execute team events, offsites, and cultural moments that strengthen connection and reinforce company values Support new hire onboarding logistics, ensuring every Day 1 experience feels seamless and welcoming Manage vendors, office supplies, swag, and inventory while identifying opportunities for cost efficiency and operational improvement Take initiative to identify bottlenecks, implement automation, and proactively improve both recruiting and workplace operations before issues arise What We're Looking For 1-3+ years of experience in recruiting coordination, office operations, workplace experience, or a similar role-startup or high-growth tech experience strongly preferred Exceptional organizational and time-management skills, with the ability to juggle competing priorities, schedules, and deadlines without dropping details Strong written and verbal communication skills with a warm, professional, and hospitality-driven approach Experience working with ATS platforms and scheduling tools (Ashby preferred), and comfort quickly learning new systems and technologies A systems-oriented mindset with a bias toward action, continuous improvement, and operational excellence Comfort operating in fast-paced, ambiguous environments where you'll wear multiple hats and take full ownership of outcomes Natural people-person who enjoys creating standout experiences-for candidates, teammates, and guests alike Ability to work onsite five days a week during core business hours and thrive in a highly collaborative office environment Genuine excitement about Resolve AI's mission to transform engineering operations through agentic AI and help build a company from the ground up Why Join Resolve AI? Make a Real Impact: Join a mission-driven team tackling complex challenges that deliver meaningful outcomes for customers and revolutionize engineering operations. Shape Agentic AI's Future: Help build the next frontier in enterprise software and define its transformative impact. Own Your Work: Take end-to-end responsibility in your role in a collaborative, high-trust environment. Accelerate Your Career: Grow alongside industry leaders in a fast-paced environment, gaining invaluable experience and opportunities to propel your career to new heights. Competitive Benefits: Competitive Pay Packages with full benefits including: Equity with Early Exercise & QSBS Eligibility Comprehensive Medical, Dental, and Vision Insurance Monthly Housing Stipend Flexible (Unlimited) Paid Time Off Visa Sponsorship & Immigration Support 401(k) Plan Parental Leave Discretionary Tech Benefit Stipend Daily in-office Lunches and Dinners We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law.

The Company Datawizz helps companies reduce LLM costs by 85% while improving accuracy by over 20% by combining distillation, model routing, and pruning to route requests to smaller, more efficient models. We started in 2025 with the mission of making AI efficient, affordable and more accurate than ever before. Datawizz sits between the application and the LLM, automatically logging requests, evaluating them on different models, and training custom SLMs for repeated tasks. Datawizz then automatically routes every request to the best model - significantly reducing costs and improving accuracy. The Role We're looking for a founding Office Manager / Ops Generalist to build the backbone of our day-to-day operations. You will: Own the office & facilities: set up and maintain the workspace, manage vendors (IT, cleaning, snacks, security/badges, supplies), and keep everything running smoothly. Run people ops workflows: coordinate onboarding/offboarding (I-9/paperwork, accounts, equipment), benefits and payroll changes in our HRIS, and maintain company policies and handbooks. Recruiting coordination: partner with hiring managers, wrangle interview scheduling (via Ashby/Calendar) and handle candidate logistics. Finance & admin support: manage invoices/expenses, corporate cards and receipts, basic purchasing, and help with budget tracking and procurement. Culture & events: plan team events, welcome guests/candidates, and be the friendly face of the office. Special projects: jump in wherever needed! You might be a great fit if you have experience with: 3-6+ years in office management / operations roles at a startup or similarly fast-paced environment. Operational swiss-army-knife: you can spin up a process, document it, and improve it after the first week of usage. Crisp communicator & concierge mindset: warm, resourceful, and unflappable with founders, candidates, and vendors. Tech fluent: comfortable with Google Workspace, Slack, Notion, calendaring; bonus points for HRIS/ATS (e.g., Ashby) and light IT troubleshooting. Detail-obsessed & trustworthy: you handle sensitive info with discretion; your checklists catch what others miss. Roll-up-your-sleeves attitude: happy to move furniture in the morning and prep a board packet in the afternoon. Benefits Competitive salary, based on experience level (Annual compensation range: $50,000-$500,000) Meaningful equity Opportunity to be a founding member of a growing company

JOIN A FAMILY NOT A TEAM Are you a natural born leader who has a passion for Dentistry and serving your community? The ideal Office Manager will be able to join this growing family oriented Dental Practice and create an atmosphere that will be positive, well organized and productive to maintain the practice goals. You will be responsible for managing the schedule to ensure that patients and the team are running on time, assist with treatment planning, generate claims for the billing department to finalize and submit, review posted checks from the billing department to ensure accuracy, assist with Human Resource task, able to adhere to office policies and procedure and hold employees accountable. If you truly enjoy the Dental Industry and impact perfecting smiles to instill confidence in those in the community, look no further and submit your resume TODAY! CULTURE OF PRACTICE: Innovative Outcome Oriented People Oriented Team Oriented COVID -19 MEASURES: Face Shields Hand Sanitizer Stations Sneeze Guards at Desk Locations Requirements High School Diploma 1 -2 Years Experience as an Office Manager in an office Previous Dental Assisting Experience preferred but not required FAMILUAR WITH SOFTWARE PROGRAMS: Open Dental Weave FAMILUAR WITH INSURANCES: PPO Denti -Cal Benefits Dental Holiday Pay Bonus Structure 401K