Office manager/administrative assistant jobs in Salem, OR - 66 jobs

100% In-Office | Onsite Parking We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ. This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership. Why You'll Want This Role Direct visibility and partnership with senior leadership Stable, long-standing organization with a strong reputation Clear expectations, accountability, and structure Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM 100% in-office role (no hybrid/remote) Business casual environment with onsite parking What You'll Be Doing Supporting senior leadership with administrative and operational needs Managing contracts and related documentation from creation through execution Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level) Handling PDFs, e-signatures, and document workflows using Adobe Reviewing and redlining documents using Bluebeam Tracking and coordinating insurance renewals Maintaining accuracy, confidentiality, and organization across systems and records Required Experience Strong contracts administration experience Intermediate to advanced Excel skills (formulas, tracking, spreadsheets) Adobe (PDFs, e-signatures) Bluebeam (redlining required) Experience coordinating insurance renewals Comfort working with ERP systems Proficiency in Word, Outlook, and Teams What We're Looking For Honest, straightforward, and dependable Confident communicator - not shy or bashful Proactive and self-motivated learner Detail-oriented with strong follow-through Easy to work with, professional, and collaborative Comfortable holding accountability and ownership Schedule: 7:00 AM - 4:00 PM Location: Portland HQ (100% in office) Dress Code: Business casual Parking: Onsite Full benefits available upon conversion (details shared during interview process). If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.

This position is the central point of contact for all faculty and staff in the Pamplin School of Business (Pamplin) and assists the Dean's Office in a wide variety of areas including but not limited to personnel‐related projects, special projects, administrative support, and problem solving for the day‐to‐day operations of the Dean's Office. The Administrative Assistant to the Dean will provide high-level management, coordination and implementation of administrative and operations related functions while working independently with a high degree of professionalism and confidentiality.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Department Description: The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary: This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Qualifications: Three years of experience in executive-level administrative support. Professional Competencies: * Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. * Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. * Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. * Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). * Demonstrated commitment to anti-racism, diversity, equity, and inclusion. * Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications: * Experience within a higher education institution and an understanding of and sensitivity to academic culture. * Project Management experience. * Experience supporting Human Resources functions and processes. Full details and application available at the link. Listing Type Jobs Categories Clerical/Administrative | Education | Government/Public Agency | Human Resources | Nonprofit | Office | Project Management Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 68000 Salary Max 76000 Salary Type /yr.

Job Description The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities. Powered by JazzHR 7fE2RpmCoe

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least five years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Full-time Description Job Title: Office Manager FLSA Status: Exempt The Office Manager plays an essential role in the practice. He/she is responsible for managing administrative and clinical staff and oversee office flow and patient flow as well as ensuring that day to day operations run smoothly by developing systems and procedures to ensure optimal efficiency, ensuring that the employees have adequate training, resources, and support, and that the patient's needs are being met. The Office Manager is responsible for managing the overall compliance and certification programs, information technology, and building maintenance. Strong organization and communication skills are imperative to the success of this position. Supervisory Responsibilities Manages the activities of all administrative and clinical staff at assigned Locations. Work and cover for the Office Managers at the other locations as needed. Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counseling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Essential Duties and Responsibilities Administrative Management - Collaborate with Front Desk Lead Supervise daily work of Front Office and Billing Office Delegate tasks Develop and assign projects. Work with Credentialling team to assure Physicians and Physician Assistants are Credentials with all insurance plans. Maintains schedule to assure coverage for all providers and staff Clinical Management - Collaborate with MA Lead and Clinical Coordinator Supervise daily work of Medical Assists/Nurse and Physician Assistants Delegate tasks Develop and assign projects Maintains schedule to assure coverage for all providers and clinical staff Work closely with the MA leads at the locations to assure proper workflow and completion of tasks Time Management - Collaborate with Practice Manager/Administrator Assists the physician(s) with office/personnel matters. Inform physician(s) of: Commitments Meetings Seminars CME Requirements and Course Schedules Office/patient appointments Hospital obligations Depositions/court appearances Other as required When necessary acts as a liaison between the physician(s) and: Management Pharmaceutical Reps Sales people (software vendors, advertising sales etc.) Contractors Patients Other physician(s) Other as required Assists the physician(s) with personal matters as deemed appropriate Assists the physician(s) in any areas to optimize his/her time Performs legal or professional correspondence as necessary Reviews current procedures and identifies ways to improve accuracy and efficiency Set goals for staff and work with Practice Manager and leads to develop KPI Holds regular meetings with staff and Management to determine practice needs Conduct and attend Front Office, Back Office and General Staff Meetings (Document Agenda and meeting minutes). Holds regular meetings with office staff to assure optimal medical care. Hires and trains staff as needed Performs 90 days, quarterly and annual employee evaluations and as needed. Schedules regular in-service training programs to keep staff current Practice Enhancement Marketing - Collaborate with Marketing Coordinator Work with our Marketing Coordinator for the marketing and public relations of your practice (s) Responsible for assuring good patient relations: Written communication Timely responses to patient complaints Adequate/consistent policies are in place Monitoring staff and patient satisfaction surveys Sending thank you notes for patient to patient referrals Financial Management - Collaborate with Practice Manager and Accountant. Daily deposit reconciliation and weekly deposits/ reports Complete credit card purchases report weekly and monthly- CME/Travel Reimbursement reconciliation Maintains a system for accounts payable Supervise that all incoming bills are paid bimonthly and others as needed Issue patient and insurance refunds as required Prepares end-of-the-month and quarterly reports- Work with Billing Manager Generates accounts receivable reports Generates monthly aging of account reports Generates other financial reports as required Keeps physician(s) aware of office activity and statistics Monthly reports of collections vs. services rendered Number of patients seen (New vs. Existing) Percent of Insurance vs. Self Pay Any growth or declined patterns noted Other reports as required Responsible for minimizing office overhead expenses according to acceptable area/specialty average Minimize office waste Inventory control system Control personnel waste as required Responsible for verifying daily deposit of monies Monitor service charges Human Resources - Collaborate with Human Resources Manager Interview, and trains personnel as required to assure efficient and effective office workflow. Track employee's time and attendance Process Time off Requests Produce detailed employee reviews Conduct evaluation and training schedule for new hires Maintains a personnel file on each employee including: Employment Application or Resume Offer Letter and Signed Contract (if applicable) Policy Manual Acknowledgment Letter Performance Review Data/Forms Fluctuating Work Week Letter (if applicable) Copies of Training Certificates, Licenses etc. Proof of vaccinations (if applicable) CPR Certification (if applicable) Copies of W-2's and other Tax Paperwork Copies of incident reports Responsible for managing the work schedule Ensuring that all shifts are covered Scheduling vacations Covering positions when employees are out Responsible for holding weekly staff meetings Responsible for rectifying all personnel problems as they relate to office efficiency, performance, and effectiveness Foster teamwork, coach employees and promote good will Regulatory Responsibilities - Collaborate with Compliance Officer (OSHA and HIPPA) Understand and Implement State and Federal Employment Regulations Maintain OSHA standards Maintain HIPAA compliance Maintain employee records Have a clear understanding of Risk Management Responsible for having an appropriate OSHA plan. The plan should include: Blood-borne pathogen program Hazardous chemical communication plan Biohazardous waste tracking and disposal plan Laboratory plan Responsible for maintaining manuals and written materials as required by Federal and/or state plan Responsible for scheduling employee in-service meetings to familiarize staff of mandated OSHA information Responsible for assuring The Guard training is up to date with compliance requirements and staff training Responsible for assuring physical plan compliance Biohazard signage Lab Eyewash station Responsible for ensuring that the office maintains the appropriate inventory of universal safety precaution items (e.g., gloves, masks, gowns, eye shields, etc.) Responsible for assuring proper waste of biohazardous materials Sharps Contaminated supplies Chemicals Other Responsible for keeping up-to-date on the provisions of OSHA as appropriate Medical Records Activity - Collaborate with Practice Manager Responsible for maintaining a current, accurate medical record system Responsible for assuring accurate and timely entries of pertinent medical information on all patients: Phone messages by patients Reports from outside facilities Referral Letters Progress notes Operative Reports Refills/prescriptions No Shows/cancellations Other as required Responsible for supervising all transcription activities, whether, in-house or out-of-house Assures quality Assures confidentiality of information Assures timeliness Responsible for maintaining a policy to assure confidentiality of Medical Records and Private Health Information to include: A Notice of Privacy Practices that is readily available for patients to review A policy for release of medical information Record storage Record destruction Personnel education on ethics and professionalism regarding record maintenance Any other activities as deemed necessary to maintain the integrity of the system Environmental Management - Collaborate with Practice Manager/Landlords Responsible for the proper maintenance and functioning of the physical office Janitorial services Landscaping services Pest Control services Repairs/other maintenance Garbage Utilities Assures adequate insurance, proper permits and occupational licenses are maintained and up to date including; Liability/accident Contents/structure Accounts receivable Medical Records/Important papers Down time insurance (office closed due to fire, structural damage) Other as necessary Troubleshoot computer problems Manage office environment Organize repair work Information Technology - Collaborate with IT Manager Responsible for management of office computer equipment, network, and Internet service Ensures that servers are operating efficiently and data is being backed up Assure practice Web site information for location is accurate Ensures data security and compliance per HIPAA standards Performs any and all other duties which may be required to assure proper administration and management of the practice Requirements Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Flexibility to help them adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively with all employees Leadership ability to manage challenges and oversee employees Attention to detail to ensure tasks are completed thoroughly and correctly Competencies Practice Ideals - Maintain the professional atmosphere of the Practice; Follow CVLC Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior. Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People - Includes staff in planning, decision -making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Planning and Organization - Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner. Critical Thinking/Creative Problem Solving - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas. Communication - Listens and get clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly. Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively. Quality - Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner. Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director's direction, follows instructions; Does not waste Practice resources. Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order. Teamwork - Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resource systems; Internet software; Inventory software; Spreadsheet software and Word Processing software. Other Skills and Abilities: Must have a positive outlook and have the ability to interact with a diverse group of people. Salary Description $50,000 - $60,000

Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time , with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative , behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.

Job Description McMinnville, OR, US New Energy Works is an innovative building company combining sustainable design principles with expert timber craftsmanship. Recognized for its commitment to quality, environmental stewardship, and community impact, the company fosters a collaborative culture where employees are encouraged to innovate, excel, and contribute to projects that make a lasting difference. We are a proud ESOP company, which means we are 100% employee owned and you will be earning equity very soon. Position Overview The Office Manager will support all facets of day-to-day administrative operations reporting directly to the General Manager. This role will assist with general administration, project financials, construction site logistics, all efforts of the General Manager and certain human resource related responsibilities. Note that this is not an accounting position, we have a full finance team supporting you in our corporate head office. However full knowledge of spreadsheets is required and basic financial acumen is helpful. Key Responsibilities Work front-desk including greeting visitors, answering phones, and mailing/receiving packages. Establish and maintain financial performance reviews (per project, per period, etc.) Coordination of weekly production meetings; maintenance of production schedule; liaison for internal production customers. Monitor invoicing and accounts receivable. Review weekly timecards and expense reports for accuracy and completeness. Month end support for finance department. Support production as appropriate, including but not limited to: Generate and maintain production paperwork. Travel arrangements for teams. Shipping arrangements as requested. Enter purchase orders as required. Supplies ordered and received. Monitoring and addressing compliance with insurances, licenses, registrations etc. Coordinate community activities like celebrations, parties, and announcements. Support community giving and charitable donation activities. Manage onboarding and offboarding paperwork/process for McMinnville staff. Qualifications Proven track record within operations or a related field. Experience within manufacturing, production, construction, or a similar project-based industry. Proficiency with Microsoft applications and business management systems, including ERP and CRM platforms. Excellent communication and customer service skills. Strong attention to detail and follow through with time sensitive responsibilities. High energy, adaptability, and a commitment to continuous improvement. No specific degree required-relevant experience is highly valued. For Pay Transparency: Compensation Description (annually or hourly): Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work. About Us This position is full-year, full-time role with great benefits including 70% company-paid medical, paid holidays and PTO, a matching 401k plan, dental, and vision. We are a 100% Employee-Owned (ESOP) company and when appropriate, we enjoy company-wide profit-sharing. We actively seek to build an inclusive and diverse workplace where people from all walks of life are welcomed are an equal opportunity employer. New Energy Works operates on the triple bottom line philosophy, putting equal emphasis on people, planet, and profit. We've been designing and crafting custom homes and fine woodworking across the nation for 30+ years with our 140+ craftspeople, carpenters, designers, dreamers, and community members. This is an in-office role and is generally M-F 7am - 4pm depending on business need and other factors.

Job Description George Fox University's Department of History and Politics and Department of Communication Studies is seeking an exceptional administrator to serve as our Administrative Assistant. About the Job: This administrative assistant position serves as an essential member of the History & Politics and the Communication Studies departments, providing a high level of support for the academic program and the work of the department chairs and faculty. Exceptional office and program management are key elements in successful contributions toward university goals. Job responsibilities include, but are not limited to: Providing administrative support for department chairs and faculty. Planning and organizing department and student recruitment events (Friday @ Fox, Bruin Preview, Scholarship Summit); participating as needed or asked in College of Humanities and university events. Creating and maintaining a courteous and welcoming presence to students and other visitors as the public face of these departments. Assisting in the hiring and managing of student employees. Collaborating with department chairs to facilitate requirements of academic administration offices. Managing department budgets and finances, purchasing department supplies, travel needs, food, etc. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned. A Day in the Life of This Position: Each day involves providing administrative support to department chairs and faculty, managing the office environment, and serving as the first point of contact for students and visitors. Responsibilities include tracking budgets, supervising student employees, coordinating academic tasks such as syllabi and course evaluations, and planning departmental events. The role blends organization, communication, and hospitality to ensure the departments run smoothly. We're looking for candidates who have: A Bachelor's Degree or an Associate's Degree with equivalent work experience. 3-5 years of successful office clerical and administrative support, preferably experience in a higher education environment. Exceptional written, verbal, and interpersonal communication skills. Excellent organization skills and detail orientation with the ability to manage multiple tasks and meet deadlines. Positive decision-making and problem-solving skills. Proficient knowledge of Microsoft Office - Word, Excel, Google documents, Internet navigation, and able to become proficient in other administrative software programs. Integrity and discretion in maintaining a high degree of confidentiality. Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply. A commitment to the University's Theology of Racial and Ethnic Diversity. A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith. A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith. Job information: Hours Per Week: 25 hours per week, 9 months per year Primary Work Location: Newberg Campus Working Conditions: Physical requirements are those of a normal office environment. Supervisor: Chair, Department of History and Politics George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students. Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community. What is most appealing about working at George Fox University? Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values. Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word. Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ. Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do. For your personal well-being we offer: A strong Christian vision and mission-led organization with opportunities for your growth and contributions. Wonderful Christian peers and a vibrant student population. A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by. Free Fitness Center membership. Free parking. Application Procedures - kindly apply only through this website When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume : Letter of Interest Curriculum Vitae (CV) or Resume Other supporting materials may be requested at a later stage of the review process. Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled. We invite you to Be Known at Oregon's largest private and nationally recognized Christian University! **This position is subject to close at any time, regardless of the date on the posting. **Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu Equal Employment Opportunity Policy The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination. George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills. In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Job Description Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, & HI. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure. Position Pacific Office Automation is looking for an experienced and professional Administrative Assistant to join our fast-paced and growing service department at our headquarters in Beaverton, OR! Our ideal candidate will be energetic, flexible, have experience with problem-solving and have the ability to meet urgent deadlines while maintaining accuracy. This is a professional office atmosphere where teamwork is a must. The Service Administrative Assistant serves as technical and administrative support to the Regional Vice President of our Service department. They will also be expected to assist with managing several other key departmental tasks and projects. Job Responsibilities: Perform precise and detailed data entry across various databases. Provide frequent and comprehensive internal customer support. Manage the car fleet program, ensuring timely updates of registrations and titles, among other responsibilities. Assist in drafting and preparing memos for the VP of Service. Handle any other administrative tasks as needed Qualifications: Proficient in Microsoft Excel, with the ability to perform tasks such as copy/paste, find, filter, custom sort by multiple columns, and manage multiple sheets within a single workbook. Proficient in Microsoft Word. Strong ability to follow instructions and take accurate notes. Minimum of 2 years of office experience, preferably in an administrative or customer service role. Capable of working both independently and collaboratively as part of a team. Benefits Advancement and growth into leadership roles Team-player environment Medical/Dental/Vision/Life insurance plans Matched 401k PTO, Vacation, Sick Leave FSA/HSA programs Compensation: $20-$22/hr DOE Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger. #LI-Onsite

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.