Office manager/administrative assistant jobs in Santa Rosa, CA

Insight Global is looking for an Office Manager for one of our clients in the IT space. This is a 6-month contract-to-hire role. In this role you will be responsible for daily office operations from administrative oversight, finance assistance, and safety compliance to foster a positive workplace experience for all internal employees. This is a contract to hire position located onsite 5 days a week in San Francisco. We are looking for someone who has a passion for creating an impactful workplace experience and a collaborative environment! Must haves: 3-5 years of experience as office coordinator/manager at an enterprise level establishment Prior experience with workplace or property management Strong understanding of work orders and service requests from a facilities perspective Excellent communication and interpersonal skills Day to day: Manage daily office operations from administrative oversight, repair coordination, and vendor management Assist in financial tracking from monitoring office expenses to invoice management Foster a positive work environment that creates the foundation to a healthy work culture Ensure compliance to with all health and safety standards Compensation: $27-$32/hour Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Our client, a global investment firm, is seeking an Executive Assistant/ Office Manager to help launch their San Francisco office. This role will support a senior executive and partner closely with global leadership and the broader administrative team. The ideal candidate will be energetic, highly organized, collaborative, resourceful, and able to manage multiple priorities with exceptional follow-through. Strong communication skills, professionalism, and flexibility are essential. This is a fast-paced, high-ownership position and a fantastic opportunity to help get an office off the ground and contribute to growth. RESPONSIBILITIES Manage complex, high-volume calendars Coordinate meetings, roadshows, and conferences, including preparation of materials (PPT editing, research, printing, etc.) Arrange detailed domestic and international travel (flights, hotels, ground transport, itineraries, security, contingencies) Drive logistics for special initiatives, events, and vendor relationships; track all follow-ups to completion Prepare and submit expense reports Draft, prepare, and manage correspondence, reports, and documents Track contacts and projects within the CRM system Oversee office management, including opening and setting up a new office, liaising with building management, and managing vendors Coordinate with IT provider on issues and technology needs Manage office inventory, ordering, and stocking Ensure conference rooms are prepared for meetings Manage incoming and outgoing mail Communicate with a variety of external stakeholders Liaise with European HQ for onboarding of new hires Handle ongoing ad hoc projects and special assignments as needed REQUIREMENTS 7-10+ years of administrative experience in a fast-paced environment; experience out of finance is required Ability to handle confidential information with discretion and professionalism Excellent communication skills (written and verbal), strong organizational and multitasking abilities Proactive, motivated, and solutions-oriented “no task too big or too small” mindset High degree of flexibility and adaptability Ability to remain calm and composed during demanding periods Mature, energetic, hard-working, and committed Proficiency in Microsoft Office Suite SALARY $125-170K (DOE) + Fully covered benefits + Discretionary bonus opportunity HOURS 8:30am - 5/ 5:30pm, with flexibility as needed. The role will begin as remote for ~1 month and upon securing office space, the role will move to M-Th in person, on site and WFH on Fridays. Successful candidate must have a 24/7 mentality #IND2

We're looking for a passionate Office Manager/EA who thrives in the chaos of early-stage startups and wants to be at the epicenter of AI innovation. Our client is in need of an exceptional OM to help drive operational excellence and support a high-functioning, mission-driven team. If you're looking to grow with a company that's changing the game in AI, and you thrive in a collaborative, fast-paced environment - we'd love to hear from you! The Role: Office Manager/Executive Assistant The City: San Francisco, CA (6 day work week, onsite 5 days/week) The Money: $120k - 150k base DOE + other perks and benefits! The Company: AI startup The Culture: Fast Paced. Dedicated. Collaborative. Team-oriented. Professional. The Ideal Candidate: Passionate. Hungry. 24/7. Comfortable with startup hours. Highly adaptable. The Day-to-Day: Lead the build out of a new office space Create a welcoming experience for guests Plan company events and coordinate daily office lunches Manage, order, and stock office supplies, snacks, beverages and equipment Ensure smooth operation of office equipment and IT Provide administrative support to executives such as calendar management and travel coordination Take on ad-hoc projects as requested Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Title: Manager, Insurance Analytics Reporting to: Director, Actuarial About Hippo: Hippo exists to protect the joy of homeownership. We believe that insurance should protect the things you treasure through an intuitive, modern experience. We provide tailored insurance coverage and preventative maintenance plans that keep you protected throughout your homeowner journey. We'll also help you find coverage for everything life brings-from auto to flood-reimagining how you care for your home. About This Role: We are seeking an insurance analytics manager who will lead a team in building an analytics and reporting framework that enables data-driven decisions and drives the insurance organization forward. You'll be responsible not only for ensuring core reporting that is delivered to business unit leaders is accurate, timely and actionable, but also for pushing the boundaries on how we can go deeper both in depth and breadth of analysis leveraging new data sources as well as our best in class tech stack. This role will work closely with business teams, data engineering and product and we are looking for someone who is equally comfortable diving into technical details as well as communicating insights to non-technical stakeholders. This role is a perfect fit for an individual with an exceptional foundation in insurance fundamentals who is looking to flex their creative muscle to build and innovate. About You: You are creative and self-motivated with strong attention to detail and a solid grounding in insurance fundamentals. You are eager to tackle problems in a fast-paced technology environment and are comfortable quickly assessing trade-offs and operating with some ambiguity. You're able to identify and balance solving the long-term vs. short-term goals of the company by leveraging data-driven results and a depth of analysis appropriate for the situation. You are a highly effective communicator with exceptional organizational skills and have the ability to define and document modern, robust processes. What You'll Do: * Manage team of insurance analysts and build consistent career track for junior analysts by establishing frameworks, shared tools, and best practices * Own the core insurance metrics layer: how we define, model, and communicate metrics across the insurance organization * Collaborate closely with business teams, data engineering and product managers to ensure system design and data capture meet business needs as well as see data use through to completion in reporting and/or analytics * Design dashboards and develop automated reporting for insurance stakeholders and BU leaders * Translate business questions into appropriate analytic framework, identifying and rectifying data gaps where necessary * Communicate findings to business unit leaders including identifying key assumptions and supporting findings with concise summary of underlying analysis * Serve as thought partner connecting work across the insurance verticals * Promote a culture of thorough documentation, ensuring reproducibility of results Must Haves: · * Bachelor's degree in statistics, mathematics, or degree in quantitative field * 7+ years of experience in personal lines insurance data and analytics domains * Proven experience leading teams, with 3-5 yrs of direct people management responsibility including performance development, coaching and fostering a collaborative team culture * Ability to design short- and long-range team project plans and track progress against goals * Familiarity with insurance data across multiple domains - actuarial, UW, claims, etc. * Skilled in writing, directing, and reviewing code in SQL and Python * Demonstrated leadership experience selecting narrow team priorities from a range of options * Exceptional communication skills with proven ability to build trust with stakeholders at all levels Nice To Haves: * Experience with version control systems such as Git * Experience at an Insurtech company Benefits and Perks: Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we're fortunate to provide all of our Hippos with: * Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP) * Equity - This position is eligible for equity compensation * Training and Career Growth - Training and internal career growth opportunities * Flexible Time Off - You know when and how you should recharge * Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers * Hippo Habitat - Snacks and drinks available and catered lunches for onsite employees The SF Bay Area base pay range for this role is $142,000-160,000. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, location, business needs and market demands. Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion. Hippo's applicants are considered solely based on their qualifications, without regard to an applicant's disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo's People Team to make the need for an accommodation known.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you'll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You'll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K+ DOE + equity, benefits, onsite chef, and unlimited PTO. Responsibilities: Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently. Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes. Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items. Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence. Act as a representative and liaison with stakeholders - both internal and external. Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization. Take ownership of special projects and research assignments, contributing insights and support as needed. Manage both professional and personal calendars to ensure seamless integration of commitments. Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities. Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services. Assist with personal financial and administrative matters, including bill payments and subscriptions. Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly. Qualifications: 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership. Experience in high-growth or fast-paced environments is highly desired. Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment. Strong problem-solving skills, with the ability to anticipate needs and act proactively. Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks. Excellent verbal and written communication, with the ability to draft clear and professional correspondence. Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands. Flexible availability beyond standard business hours to accommodate occasional support. Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially. Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Executive Assistant (EA) to the CEO + Office Manager (AI-First) Experience: 4+ years Job Type: Full-time Klarity (YC S18) partners with Fortune 500 companies like ServiceNow, JLL, and Moody's and cutting-edge companies like OpenAI, DoorDash, Uber, and Stripe to deliver real AI outcomes. Traditional Transformation playbooks take years, burn millions, and leave your team exhausted. Klarity upgrades the script by delivering kAIzen for the digital enterprise: continuous, compounding improvements that everyone participates in. At Klarity, you will thrive if: * Velocity: You're seeking a culture of rapid iteration and constant change that turns into lasting impact. * Agency: You're seeking a role where you can take initiative and embody ownership. * Care: You hold yourself to high standards, enjoy close collaboration with others who care deeply and hold themselves to equally high standards. * Energy: You bring drive and optimism to everything you do. You thrive on finding creative solutions to ambiguous problem statements. In this Role, you will: Executive Assistant Responsibilities (70%) * Own and optimize the CEO's calendar with precision, structure, and foresight. * Design the CEO's day to minimize context switching and align every meeting with strategic priorities. * Proactively schedule and coordinate across internal teams, investors, and external partners. * Anticipate changes and dynamically adjust the calendar to protect focus and momentum. * Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance. * Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm. * Handle confidential information with discretion and professionalism. Office Manager Responsibilities (30%) * Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression. * Manage core office operations including mail, deliveries, supplies, and vendor coordination. * Maintain a clean, organized, and productive office environment. * Coordinate with building management on access, repairs, safety procedures, and general facilities needs. * Support onsite meeting logistics, including room setup and guest support. * Uphold Klarity's high standard for workplace experience and hospitality. Qualifications: * 4+ years supporting a C-level executive or managing complex scheduling needs. * Experience managing an office or overseeing in-person workplace operations. * Exceptional organizational and prioritization skills. * Strong communication and interpersonal presence. * Tech-savvy: proficient in Google Workspace, Slack, Notion, and scheduling tools. * Calm under pressure with strong judgment and discretion. * Professional demeanor suitable for interacting with executives, investors, customers, and partners. * Experience partnering with Chiefs of Staff or senior operators. Preferred Qualifications: * Experience in a high-growth tech or AI company. * Exposure to workflow tools or process improvements. Benefits: * Equity in addition to competitive cash compensation * 100% Employer-Paid Medical, Dental & Vision options! * Paid Parental Leave * $500 Annual Learning Fund * $100 Monthly Wellness Fund * 401k via Betterment * Relocation support to San Francisco Bay Area (where applicable) * Office-related Perks: * BART or Caltrain to the office?: Contribute pre-tax funds to a Parking & Transit account, and you will never be taxed for it! * Lunchtime, Leveled Up: Enjoy curated local eats. * Snack Central: Drinks and snacks for every craving - from healthy bites to Klarity team favorites. * Onsite Gym Access: A state-of-the-art fitness center right downstairs, and it's free! * Safe & Secure Bike Room: Commute in and safely store your bike. Klarity is an equal opportunity employer. Klarity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.

Job Description We are seeking a highly organized and proactive professional to join our team in a full-time capacity, serving as both an Executive Assistant and Operations Manager. This dual role requires a versatile individual capable of providing high-level executive support while overseeing daily operational activities to ensure the organization runs smoothly and efficiently. Key Responsibilities: Executive Assistance: - Manage and prioritize the CEO's or executive team's schedules, appointments, and meetings. - Prepare, organize, and review correspondence, reports, and presentations. - Handle confidential and sensitive information with discretion. - Coordinate travel arrangements and detailed itineraries. - Act as a liaison between the executive and internal/external stakeholders. Operations Management: - Oversee daily business operations and administrative functions. - Develop, implement, and improve operational processes and workflows. - Monitor inventory, supplies, and equipment needs. - Assist in budgeting, financial tracking, and expense management. - Coordinate with vendors, service providers, and partners. - Support the planning and execution of company projects and initiatives. Qualifications: - Proven experience as an Executive Assistant, Operations Coordinator, or similar role. - Strong organizational, multitasking, and problem-solving skills. - Excellent communication and interpersonal abilities. - Ability to work independently with minimal supervision. - Proficiency in MS Office Suite and basic financial tools. - Trustworthy with confidential information. - Adaptable and proactive attitude.

Why Standard Fleet? Our mission is to build the fleet management platform for the electric vehicle era - becoming the default software layer that empowers fleet operators to maximize efficiency and profitability without hardware modifications. Every member of the Standard Fleet team is fueled by an unwavering passion for revolutionizing mobility through software and is deeply committed to making our products better. We come from companies like Apple, Uber, Tesla, Stripe, Robinhood, and Yelp and were the first to officially integrate with Tesla's fleet API. We've achieved 5.7x growth in 2024 and recently raised our Series A, bringing us to $20M in total funding. Standard Fleet is well-funded and backed by some of Silicon Valley's top investors. We were founded by David Hodge, who previously founded Embark. At Embark, the team built a popular transportation app used by millions, which was eventually sold to Apple. Role Overview We're hiring an Executive Assistant & Office Manager to run our new San Francisco HQ and keep our leadership team operating at full speed.. You'll be an early hire, helping to define the future of mobility and empowering thousands of businesses to switch to electric vehicles in the process. This is a rare opportunity to make a meaningful impact on the future of a rapidly evolving market with enormous growth potential. Responsibilities Management of the San Francisco Office. Management of the CEO's calendar and travel. Coordination of company off-sites and travel. Operational support for the team and for the company fleet. QualificationsYou might be a good fit if… You are both detail-oriented and move quickly. You are passionate about creating a positive environment for the team. You're a self-starter who takes initiative and drives projects to completion. You're excited about working in a fast-paced and dynamic startup environment. You're a team player, with the ability to collaborate effectively with a distributed team. Benefits 💰 Competitive salary & equity 🩺 Top notch health, dental, & vision insurance 📈 401(k) retirement plan 💻 All equipment provided by Standard Fleet 🚗 First EV purchase subsidy Location This role based out of San Francisco, CA. Our office is located in SoMa and is dog-friendly.

BitGo is the leading infrastructure provider of digital asset solutions, delivering custody, wallets, staking, trading, financing, and settlement services from regulated cold storage. Since our founding in 2013, we have focused on enabling our clients to securely navigate the digital asset space. With a global presence and multiple Trust companies, BitGo serves thousands of institutions, including many of the industry's top brands, exchanges, and platforms, and millions of retail investors worldwide. As the operational backbone of the digital economy, BitGo handles a significant portion of Bitcoin network transactions and is the largest independent digital asset custodian, and staking provider, in the world. For more information, visit ************** We are seeking an energetic and personable individual to manage office operations across our Bay Area hubs. This will be an onsite role split between both of our Palo Alto and San Francisco offices. Responsibilities * Manage all administrative and general office needs in both the Palo Alto and San Francisco offices * Order/stock supplies and snacks and manage the lunch program to support daily workplace needs * Oversee the successful management of local vendors and contractors * Serve as the primary contact between the company and building management and ensure all facility needs are met * Partner with the Executive Assistant/Office Operations Manager on event planning including regular social events, external events, holiday celebrations and offsite retreats. * Work closely with the HR and People Operations teams on local perks and benefits programs * Greet visitors and provide a warm and pleasant experience * Ensure we remain compliant with workplace safety expectations * Promote a positive office culture by actively encouraging team members to return to the office while fostering engagement and collaboration Requirements * 5+ years of relevant operations and facilities experience * Strong familiarity with workplace systems, tools and platforms * Experience working with property management teams * Experience being on call and managing emergency situations * Strong customer service and hospitality skills * Strong project management skills * Ability to work autonomously while understanding the importance of teamwork * Comfortable communicating with and driving decisions alongside the leadership team * Innovative mindset with enthusiasm for new ideas and technologies * Excitement for creating a world class workplace experience Pay Transparency Notice Depending on your leveling and location, the compensation for this role averages between $90,000 and $110,000 USD base salary. Equity, an annual performance bonus and the benefits outlined below are also included in the package. Some of the benefits of working at BitGo * Competitive base salary, bonus and stock options * 100% company paid health insurance for employee, partner and dependents * Up to 4% 401k company match * Paid parental leave and paid vacation * Free commuter or parking pass * Free custom lunches and snacks * Computer equipment and workplace furniture to suit your needs * Great colleagues and an inspiring startup environment Benefits may vary based on location. Cryptocurrencies are one of the most disruptive changes the financial services industry has seen in years. Join us and you will be able to look back and say you were part of the team that transformed investing.

We are seeking a self-motivated, organized, and experienced Office Manager who thrives in a fast paced, collaborative, and get-it-done work environment. You will serve as the central point-person of the company, responsible for overseeing, organizing and coordinating office administrative and human resource operations and procedures and maintaining effective and efficient office operations. ROLES & RESPONSIBILITIES Office Management Serve as the central point person for office management and operational functions. Coordinate the day-to-day flow of work in the office, including managing multiple calendars, meeting coordination and team scheduling. Provide direct support to executive staff, including communications, schedules, and calendars. Oversee and manage office support staff. Anticipate potential challenges and/or business needs that the team may face and propose and implement solutions. Organize office operations and procedures. Direct and coordinate with IT department on all office systems and equipment. Manage relationships with vendors and service providers, including contract and price negotiations. Support finance and bookkeeping, as needed. Supervise the maintenance and organization of office areas and equipment. Provide friendly and professional support to all team members. Provide general support to customers and visitors. Human Resources: Managing and maintaining required employee documentation, insurance and compliance requirements, both state and federal. Payroll and commission tacking and processing. Support finance in ensuring compliance with mandated State and Federal guidelines, including, but not limited to workers' compensation forms and audits, labor law requirements, and employment documentation. Manage recruiting & hiring: Finding, interviewing, and hiring qualified candidates. Onboarding and offboarding process. Support deployment and oversight of internal staff training and professional development. Track staff performance and productivity milestones and metrics. Employee relations: Manage employee issues, conflicts, and communications. Maintain open door communications with all employees. Conduct weekly outreach and office drop-ins to make sure everyone feels supported and issues are addressed. Training and development: Providing new and ongoing training for employees. Benefits administration: Managing and administering employee benefits programs. Compliance: Ensuring the company complies with all relevant labor laws and regulations. SKILLS & EXPERIENCE Self-starter who is able to manage multiple tasks with minimal direction. Team player with a “no job too big or small” attitude. Highly organized with a strong attention to detail. Strong organizational and administrative skills, with the ability to anticipate, improvise and adapt for optimal resolutions. Excellent time management skills and ability to multi-task and prioritize work. Knowledge of office management, accounting, payroll, data, and administrative management systems, practices and procedures. Knowledge of human resources management practices and procedures. Professional and customer service-oriented experience and the ability to build relationships. Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions. Outstanding communication and interpersonal skills, both written and oral. Excellent organizational and time management skills. Knowledge of construction safety and OSHA guidelines and requirements, a plus. COMPENSATION Competitive wage, dependent on experience. Benefits include PTO holidays and sick leave, mileage reimbursements, technology stipend, professional development assistance, employee discounts, and referral programs. Provide all technology and equipment as needed, including company laptop, cell phone, etc. Great opportunity for growth and advancement. We believe in nurturing and promoting from within, whenever possible. Friendly, down to earth and deeply collaborative work environment in our beautiful offices in central Sebastopol. Full Time Position (8am-5pm). ABOUT US We are a local and family owned, third generation solar, battery and generator installation and service provider. Our focus is on serving and supporting our community, our customers, and our employees and providing a path to energy independence for all. This is a great opportunity to work in an energetic, deeply collaborative, and friendly work environment with a wonderful team and customers. We look forward to hearing from you!

Join a Professional and Establish Office Do you enjoy leading a team to success? Do you consider yourself a NATURAL BORN LEADER? We have an IMMEDIATE GOLDEN opportunity in the wonderful city of Novato. This is a smaller and intimate PPO /Fee for Service Practice that delivers high quality care to their patients. The ideal Office Manager would have an understanding of the different treatment provided in dentistry as well as implants and prosthetics as this is what the practice owner specializes in. What this practice is needing is someone who is reliable, professional and understands how to communicate staff to ensure that ALL Daily requirements are completed and patients are satisfied, basically go above and beyond. This practice considers themselves to display the following business culture: Innovative Outcome Oriented People Oriented Team Oriented Detail Oriented If you are familiar with managing an office that structures themselves around these business cultures and understand the dynamics of how to manage a successful dental practice, we strongly encourage you to apply. COVID -19 MEASURES: Hand Sanitizer Stations Disposable Gowns Mask Air Purifiers RequirementsRequirements High School Diploma Minimum 5 years of experience as an Office Manager Previous Dental Assisting Experience is preferred but not required Software and Insurance Experience: PPO / Fee for Service (UCR) Dentrix Acend Byrdeye Office Hours Monday - Thursday 8:00am - 5:00pm Wednesday 9:00 -6:00pm Benefits PTO Dental 401K Holiday Pay

Extend is revolutionizing the post-purchase experience for retailers and their customers by providing merchants with AI-driven solutions that enhance customer satisfaction and drive revenue growth. Our comprehensive platform offers automated customer service handling, seamless returns/exchange management, end-to-end automated fulfillment, and product protection and shipping protection alongside Extend's best-in-class fraud detection. By integrating leading-edge technology with exceptional customer service, Extend empowers businesses to build trust and loyalty among consumers while reducing costs and increasing profits. Today, Extend works with more than 1,000 leading merchant partners across industries, including fashion/apparel, cosmetics, furniture, jewelry, consumer electronics, auto parts, sports and fitness, and much more. Extend is backed by some of the most prominent technology investors in the industry, and our headquarters is in downtown San Francisco. About the Role: As a People Administrator & Office Manager at Extend, you will be a key partner to our employees in office and involved in the day-to-day People operations of a fast-paced and fun tech company. You will work on a wide array of People matters, including talent management, recruiting, learning and development, payroll and onboarding, as well as office management matters, receiving and distributing mail, maintaining office supplies, food, coordinating meetings, and more! This role requires someone who enjoys in-person interaction and is proactive, solution-oriented and passionate about creative solutions and impactful employee experiences and client service. Equally important is the ability to stay organized and work cross-functionally across the company while balancing team considerations and business priorities. Experience managing an office and supporting People initiatives is preferred, coupled with business acumen and judgment. If you thrive in a dynamic, fast-paced environment, want to be part of a fun and hardworking team and have a passion for connecting People programs with business success, we'd love to hear from you! What You'll Be Doing: Support People functions, including onboarding, recruiting, payroll, reporting, employee relations and other requests as needed from executives. Plan, coordinate and execute in-office events, including but not limited to, board meetings, onsite(s) and client visits. This includes full event planning support with hotel and restaurant reservations. Plan and execute company-wide wellness events. Responsible for all aspects of the company's San Francisco office including: Manage overall office budget. Cover and coordinate with the front desk, greet guests and handle all communications and logistics related to the office or office events, including creation and tracking of key cards. Maintain overall look and feel of the office assuring neat & tidy appearance, including meeting rooms, lobby and kitchen, and monitor recycling/waste management/office cleaning. Receive incoming physical and virtual mail, packages and distribute plus prepare shipments via USPS, FedEx or other courier service. Oversee and coordinate office calendars, meals, meetings and events, including food catering orders, setup and cleanup. Order/maintain office supplies and company swag, food and drinks, room signs, furniture, etc. Handle office issues/repairs as they occur with contractors and building management and be local point of contact for all IT and Security-related needs. Lead any office moves. What We're Looking For: 3+ years of experience in office management and/or human resources. Lives within commutable distance to the Financial District in San Francisco, CA, because this is an in-office position / five days a week. Strong communication and interpersonal skills. Ability to multitask, problem solve, prioritize and exercise judgment. Willingness to go above and beyond to achieve results while setting high standards and aiming for continuous improvement. Excitement about working cross-functionally and being a team player, working with employees across different time zones and on projects that are new and/or unfamiliar, depending on the shifting needs of the company. Extremely high level of attention to detail, professionalism and responsiveness and exceptional organizational skills. Fluency in Google Suite and Microsoft Excel/Word, including shortcuts. Ability to work independently, with minimal supervision, and also as a member of a team. Estimated Pay Range: $66,000 - $96,000 per year salaried* * The target base salary range for this position is listed above. Individual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience. Life at Extend: Working with a great team from diverse backgrounds in a collaborative and supportive environment. Competitive salary based on experience, with full medical and dental & vision benefits. Stock in an early-stage startup growing quickly. Generous, flexible paid time off policy. 401(k) with Financial Guidance from Morgan Stanley. Extend CCPA HR Notice

The Company Datawizz helps companies reduce LLM costs by 85% while improving accuracy by over 20% by combining distillation, model routing, and pruning to route requests to smaller, more efficient models. We started in 2025 with the mission of making AI efficient, affordable and more accurate than ever before. Datawizz sits between the application and the LLM, automatically logging requests, evaluating them on different models, and training custom SLMs for repeated tasks. Datawizz then automatically routes every request to the best model - significantly reducing costs and improving accuracy. The Role We're looking for a founding Office Manager / Ops Generalist to build the backbone of our day-to-day operations. You will: Own the office & facilities: set up and maintain the workspace, manage vendors (IT, cleaning, snacks, security/badges, supplies), and keep everything running smoothly. Run people ops workflows: coordinate onboarding/offboarding (I-9/paperwork, accounts, equipment), benefits and payroll changes in our HRIS, and maintain company policies and handbooks. Recruiting coordination: partner with hiring managers, wrangle interview scheduling (via Ashby/Calendar) and handle candidate logistics. Finance & admin support: manage invoices/expenses, corporate cards and receipts, basic purchasing, and help with budget tracking and procurement. Culture & events: plan team events, welcome guests/candidates, and be the friendly face of the office. Special projects: jump in wherever needed! You might be a great fit if you have experience with: 3-6+ years in office management / operations roles at a startup or similarly fast-paced environment. Operational swiss-army-knife: you can spin up a process, document it, and improve it after the first week of usage. Crisp communicator & concierge mindset: warm, resourceful, and unflappable with founders, candidates, and vendors. Tech fluent: comfortable with Google Workspace, Slack, Notion, calendaring; bonus points for HRIS/ATS (e.g., Ashby) and light IT troubleshooting. Detail-obsessed & trustworthy: you handle sensitive info with discretion; your checklists catch what others miss. Roll-up-your-sleeves attitude: happy to move furniture in the morning and prep a board packet in the afternoon. Benefits Competitive salary, based on experience level (Annual compensation range: $50,000-$500,000) Meaningful equity Opportunity to be a founding member of a growing company

SafetyMax Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional InformationPlease note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

At Resolve, we're building Agentic AI that empowers software engineers by automating production engineering and SRE workflows. Our models deeply understand production systems - from code to databases - taking on repetitive, high-pressure tasks and handling critical incidents autonomously, so engineers can focus on building. Our founders (Spiros Xanthos and Mayank Agarwal) are the core creators of OpenTelemetry and led Splunk Observability. They have had 2 successful exits to Splunk and VMware. We raised a $35M Seed round from top-tier investors like Greylock, Unusual Ventures, Jeff Dean (Chief Scientist, Google DeepMind), Thomas Dohmke (CEO, GitHub), Matt Garman (CEO, AWS), Reid Hoffman (Founder, LinkedIn) and Fei Fei Li (Professor, Stanford). What You'll Do As our Recruiting & Office Operations Coordinator, you'll be the connective tissue across hiring, workplace operations, and culture at Resolve AI. You'll be both the first impression candidates have of Resolve and the day-to-day force behind an office environment where our team can do their best work. This is a highly visible, hands-on role partnering closely with the People, G&A, and leadership teams as we scale. Your responsibilities will include: Deliver exceptional, white-glove candidate experiences that reflect Resolve AI's mission, values, and technical excellence Coordinate high-volume interview scheduling across technical and non-technical roles, managing complex virtual and in-person logistics with speed and precision Partner closely with recruiters and hiring managers to optimize interview workflows, gather feedback, and continuously improve hiring processes Own recruiting operations in Ashby, maintaining data integrity, generating insights, and supporting metrics that inform hiring decisions and conversion improvements Build and scale foundational recruiting processes, including candidate communication, interview logistics, and feedback collection Oversee day-to-day operations of our San Francisco headquarters, ensuring the office is clean, organized, welcoming, and energizing Manage food, beverage, coffee, and catering programs for daily operations and special events with thoughtful, high-quality execution Serve as the face of Resolve AI for all in-office visitors-including candidates, investors, customers, and partners-delivering a top 1% guest experience Plan and execute team events, offsites, and cultural moments that strengthen connection and reinforce company values Support new hire onboarding logistics, ensuring every Day 1 experience feels seamless and welcoming Manage vendors, office supplies, swag, and inventory while identifying opportunities for cost efficiency and operational improvement Take initiative to identify bottlenecks, implement automation, and proactively improve both recruiting and workplace operations before issues arise What We're Looking For 1-3+ years of experience in recruiting coordination, office operations, workplace experience, or a similar role-startup or high-growth tech experience strongly preferred Exceptional organizational and time-management skills, with the ability to juggle competing priorities, schedules, and deadlines without dropping details Strong written and verbal communication skills with a warm, professional, and hospitality-driven approach Experience working with ATS platforms and scheduling tools (Ashby preferred), and comfort quickly learning new systems and technologies A systems-oriented mindset with a bias toward action, continuous improvement, and operational excellence Comfort operating in fast-paced, ambiguous environments where you'll wear multiple hats and take full ownership of outcomes Natural people-person who enjoys creating standout experiences-for candidates, teammates, and guests alike Ability to work onsite five days a week during core business hours and thrive in a highly collaborative office environment Genuine excitement about Resolve AI's mission to transform engineering operations through agentic AI and help build a company from the ground up Why Join Resolve AI? Make a Real Impact: Join a mission-driven team tackling complex challenges that deliver meaningful outcomes for customers and revolutionize engineering operations. Shape Agentic AI's Future: Help build the next frontier in enterprise software and define its transformative impact. Own Your Work: Take end-to-end responsibility in your role in a collaborative, high-trust environment. Accelerate Your Career: Grow alongside industry leaders in a fast-paced environment, gaining invaluable experience and opportunities to propel your career to new heights. Competitive Benefits: Competitive Pay Packages with full benefits including: Equity with Early Exercise & QSBS Eligibility Comprehensive Medical, Dental, and Vision Insurance Monthly Housing Stipend Flexible (Unlimited) Paid Time Off Visa Sponsorship & Immigration Support 401(k) Plan Parental Leave Discretionary Tech Benefit Stipend Daily in-office Lunches and Dinners We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law.

TITLE: Office Manager HOURS: Part-Time (28 hours per week) The Office Manager supports the daily operations of We Love Our City by performing a wide range of administrative, reporting, and organizational tasks. This role provides essential support to Board Members, Director, staff, and volunteers; oversees general office operations; and assists with food distribution program. The position also includes low-level HR support and grant writing assistance. QUALIFICATIONS (AT THE TIME OF HIRE) Minimum of 3 years administrative or office support experience. Excellent writing and verbal communication skills. Strong editing, attention to detail, and organizational abilities. Ability to manage multiple tasks and prioritize in a fast-paced environment. Proficiency in MS Office (Word, Excel, Outlook). Creative thinking and the ability to generate new ideas. Comfortable with light HR responsibilities and handling confidential information. Ability to support high-volume workflow with minimal supervision. AREAS OF RESPONSIBILITIES (including but not limited to the following) Office Management & Administrative Support Answer and direct phone calls. Respond to emails and forward as needed. Assist the Director with daily operations. Maintain electronic and manual filing systems. Develop, improve, and update administrative systems as needed. Receive, sort, and distribute mail. Order office, cleaning, and program supplies. Process and submit invoices. Process reimbursement requests. Assist with scheduling meetings and appointments. Serve as primary point of contact for general inquiries and vendors. Maintain vehicle registration and other government licensing management. Ensure compliance with food safety regulations from local, state, and federal agencies. Oversee the food inventory, assess food needs, and ensure the supply meets client demand. Maintain contracts and policies with the Food Bank, Solano County, State of California, and USDA. Stay updated on food recalls and follow USDA guidelines for distributing USDA food items.Sorting Grocery Recovery (daily pickups) food daily to ensure food safety quality. HR Support Support basic HR functions such as recruitment, timekeeping, maintaining compliance with HR policies. Process volunteer inquiries and applications. Assist with onboarding tasks such as volunteer communication and document collection. Maintain volunteer and staff files. Support HR compliance through document organization and record-keeping. Communications, Media, & Outreach Maintain the We Love Our City website and social media platforms. Create graphics and content for social media posts. Mail out weekly sermons to prisons. Coordinate major outreach events such as Backpack Giveaway and holiday programs. Grant Writing & Reporting Assist in writing grant proposals. Prepare and submit grant-specific reports. Maintain files and documentation related to grant compliance and outcomes. USDA reporting process includes managing the USDA menu guidelines, managing the USDA EFA-7 forms, calculating and reporting USDA report numbers to the Contra Costa & Solano Food Bank. Weekly reporting of Grocery Recovery weights (daily store pickups) Calculate Grocery Recovery weights and Food Bank Invoices. Performs additional responsibilities as required to support office operations. Compensation: $20.00 - $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Office Administration Manager will execute office administration services to meet the needs of local staff. Manage any large/complex office construction projects. Monitor any office services outsourcing/contractor relationships. Serve as a contact person or escalation point for office services questions, issues or special requests. Develop, manage and implement office specific WREM procedures related to facilities, hospitality, phone, security, tech support, mail, copy, travel. Employee in this role will be required to work in the office 5 days a week. Responsibilities include but may not be limited to: Execute office administration services to meet the needs of the local staff, including office buildouts/relocations, furniture moves, repairs/maintenance, meetings/conference room services, technology troubleshooting, and general office operations. Ensure excellent customer service with minimal disruption. Ensure established policies, procedures and standards are followed. Monitor annual office administration budget to ensure alignment and allocate invoices for payment. Manage key aspects of office construction projects from initial planning phase to final move in. Lead the vendor selection process. Ensure corporate space/design standards are followed. Coordinate and oversee construction/real estate vendors. Participate in the project planning process, track adherence to plan and ensure timing requirements are met. Respond to project related questions and/or issues. Monitor office services outsourcing/contractor relationships, such as reception, mailroom, conference room/meeting planning, etc. Ensure outsourced staff meets performance expectations and service commitments and appropriate staffing levels are provided. Arrange for maintenance/repairs when needed, ensuring quick response and minimal disruption. Serve as a contact for office services questions, issues or special requests. Maintain relationships with local office management and employees to stay abreast of needs and employee satisfaction. Maintain relationships with external vendors, outsourcing firms and other office administration professionals. Liaise with landlord, property manager, and local suppliers. Maintain relationships with corporate WREM staff to stay informed of corporate standards, trends and changes. Leverage relationships to respond to local office services needs/requests when needed. Help develop meeting room and hospitality procedures specific to each office location and monitor for efficiency and cost effectiveness. Plan and coordinate office wide events (holiday party, community engagement, alliance groups). Coordinate with Director of Security to develop and implement safety procedures. Develop and oversee office supply program and monitor for cost efficiency. Act as liaison with Brand Marketing & Communication (BMC) for communication and implementation of BMC initiatives. Additional responsibilities as requested. Qualifications: Bachelor's Degree and or 5+ years office management experience required Ability to successfully lead a team and work and excel in a team environment Commits to satisfying internal and external customers Good organizational, communication, and daily prioritization skills Basic working knowledge of Microsoft office products. Excellent verbal and written communication skills Proven problem solving and critical thinking skills Willingness to adapt to change Ability to work in a fast-paced environment Strong time management and project management skills #LI-CH #LI-Onsite

Deepgram is the leading voice AI platform for developers building speech-to-text (STT), text-to-speech (TTS) and full speech-to-speech (STS) offerings. 200,000+ developers build with Deepgram's voice-native foundational models - accessed through APIs or as self-managed software - due to our unmatched accuracy, latency and pricing. Customers include software companies building voice products, co-sell partners working with large enterprises, and enterprises solving internal voice AI use cases. The company ended 2024 cash-flow positive with 400+ enterprise customers, 3.3x annual usage growth across the past 4 years, over 50,000 years of audio processed and over 1 trillion words transcribed. There is no organization in the world that understands voice better than Deepgram. Company Operating Rhythm At Deepgram, we expect an AI-first mindset-AI use and comfort aren't optional, they're core to how we operate, innovate, and measure performance. Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do. Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you're not excited to experiment, adapt, think on your feet, and learn constantly, or if you're seeking something highly prescriptive with a traditional 9-to-5. Opportunity: Deepgram is looking for an Event & Office Experience Manager to bring energy, organization, and creativity to our San Francisco office. This role blends major event production with day-to-day office management - you'll plan and execute everything from executive summits and customer meetings to community networking events that showcase our brand and culture. You'll be the face of our SF office: curating an environment where employees, guests, and customers feel welcomed and inspired. This is an ideal role for someone who thrives on juggling details, thinking three steps ahead, and creating memorable experiences that make people say, "We have to do that again." Location: While we are a remote first company, this is a unique and impactful role that requires onsite work out of our San Francisco, CA office location. What You'll Do * Plan, produce, and execute events including executive offsites, all-team company offsites, customer meetings, networking receptions, and internal gatherings. * Own logistics end-to-end: venues, catering, AV, travel coordination, signage, and on-site support. * Partner closely with leadership, Marketing, and Customer Success to ensure events reinforce company goals and brand presence. * Manage vendor relationships and budgets; negotiate contracts and track spend. * Oversee day-to-day office operations - supplies, facilities, visitors, and ensuring the space runs smoothly and reflects our culture. * Be the point of contact for visiting executives, partners, and customers; ensure meetings run seamlessly. * Support special projects, such as offsites or board meetings, that bring teams together in meaningful ways. * Maintain and purchase company swag for events, new hires, and internal teams Who You Are * 8+ years of experience in event planning, office management, or hospitality. * Proven success running high-impact events end-to-end. * Excellent project management, organization, and vendor negotiation skills. * Warm, polished communicator who can host senior executives and customers with ease. * Creative eye for design and experience-driven environments. * Comfortable managing multiple projects and shifting priorities in a fast-paced environment. * SF-based and able to be onsite full-time to lead events and manage the office. It Would Be Great If You Had * Experience in tech, startups, or high-growth environments. * Passion for connecting people and curating experiences that build community. Benefits & Perks Holistic health * Medical, dental, vision benefits * Annual wellness stipend * Mental health support * Life, STD, LTD Income Insurance Plans Work/life blend * Unlimited PTO * Generous paid parental leave * Flexible schedule * 12 Paid US company holidays * Quarterly personal productivity stipend * One-time stipend for home office upgrades * 401(k) plan with company match * Tax Savings Programs Continuous learning * Learning / Education stipend * Participation in talks and conferences * Employee Resource Groups * AI enablement workshops / sessions Backed by prominent investors including Y Combinator, Madrona, Tiger Global, Wing VC and NVIDIA, Deepgram has raised over $85 million in total funding. If you're looking to work on cutting-edge technology and make a significant impact in the AI industry, we'd love to hear from you! Deepgram is an equal opportunity employer. We want all voices and perspectives represented in our workforce. We are a curious bunch focused on collaboration and doing the right thing. We put our customers first, grow together and move quickly. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. We are happy to provide accommodations for applicants who need them.