Office manager/administrative assistant jobs in Watsonville, CA - 179 jobs

El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Our client is committed to providing industry-leading customer support through intelligent, streamlined agent tools and world-class service experiences. We're seeking a hands-on Salesforce Administrator to join our support technology team, build out our Service Cloud capabilities, and partner with engineering to deliver a best-in-class agent platform. About the team Our Customer Support Technology Product and Program management team enables a global support organization and self-service ecosystem that supports our human advisors and millions of customers. We own the technology systems that power our support operations team including our CRM (Salesforce Service Cloud), telephony/CTI integrations, knowledge workflows, dashboards/analytics and continuous improvement of agent productivity and customer satisfaction. You'll work closely with product and program management, support operations, engineering, data science and more to deliver a compelling support experience. About the role You will own the day-to-day administration and evolution of our Salesforce Service Cloud platform for support operations. Your responsibilities will span user management, configuration, automation, reporting and integration support. You will serve as the administrator partner to agent teams and collaborate closely with engineering (Salesforce developers) on enhancements, integrations (such as Amazon Connect), and scalable platform improvements. This is a high-impact role in a fast-moving support environment. Responsibilities (Configure and fine-tune our Salesforce Service Cloud setup-think workflows, custom fields, layouts, integrations, and beyond- to power smarter, faster service across the business Be a champion for efficiency: constantly assess our systems and processes to identify opportunities that boost team productivity, improve user experience, and enhance customer satisfaction Oversee data integrity within the Salesforce Service Cloud instance, ensuring data compliance and security via security reviews, release updates, and health checks Lead Salesforce projects from start to finish- whether it's a new integration, major upgrade, or process overhaul- delivering on time and within budget Create and maintain individual reports, dashboards, and reporting infrastructure to provide stakeholders with real-time and historical visibility into key performance metrics and operational details Collaborate with stakeholders across the company to understand goals, gather requirements, and deliver smart, scalable solutions and be the go-to communicator for platform changes and updates Create and maintain technical documentation that reflects the current state of our Salesforce usage and enables continued scaling of our use of Service Cloud Maintain vendor relationships with Salesforce and other strategic technologies that integrate with Service Cloud, while exploring new technologies-especially in AI and automation-that can level up our support capabilities Stay up-to-date on Salesforce capabilities, and work closely with CX leadership to shape the technology roadmap that supports our vision and drives business success Minimum Qualifications 2-5 years of hands-on experience as a Salesforce Administrator in a customer support, service, or contact-center context. Experience with Salesforce Service Cloud supporting agent workflows and service operations. * Salesforce Certified Administrator. Education & Other Requirements Bachelor's degree in Information Systems, Computer Science, Business or equivalent professional experience. Excellent documentation, training, communication and stakeholder-collaboration skills. Experience working with engineering teams, agile or sprint-based development environment, and balancing production support with continuous improvement. Preferred Qualifications Salesforce Certified Advanced Administrator (Admin II). Salesforce Certified Service Cloud Consultant (or other cloud cert such as Sales Cloud, Field Service, Nonprofit Cloud). Experience integrating Amazon Connect with Salesforce (telephony/CTI, call routing, screen-pop, call logging). Salesforce Certified Agentforce Specialist. Schedule Requirements Monday - Friday, Standard Business Hours Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Desired Skills and Experience * Salesforce certifications (Admin required; Advanced Admin / Service Cloud Consultant a plus) * Hands-on experience with Salesforce Service Cloud in a support or contact-center environment * Experience supporting Salesforce integrations (e.g., CTI/telephony or third-party tools) * Strong ability to partner cross-functionally (support ops, engineering, product, etc.) and communicate clearly with stakeholders * Comfortable owning configuration, workflows, reporting, and ongoing platform improvements

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

A boutique venture capital firm is seeking an exceptional Executive Assistant / Office Manager to support a senior Partner and their broader team while helping run a fast-moving office. This is a standout opportunity for someone who thrives in high-volume calendar environments, brings calm to complexity, and takes pride in keeping both executives and the office running seamlessly. The right candidate is organized, grounded, service-oriented, and excited to be a core pillar of a tight-knit VC team. The Role: Executive Assistant to Team & Office Manager The Industry: Venture Capital The Location: Mountain View, CA (Onsite) Compensation: $150K-$170K base + incredible benefits Intangibles: Heavy multitasker · Exceptionally organized · Low-ego · Team-oriented · Highly professional The Day-to-Day: Manage high-volume, complex calendars for a senior Partner and team, ensuring priorities are aligned and meetings run smoothly Coordinate meetings and travel logistics, including scheduling, agendas, and follow-ups Serve as the operational backbone of the office, overseeing vendors, office supplies, and facilities needs Manage conference rooms, meeting setup, and day-of logistics to ensure a seamless in-office experience Act as a trusted team partner, balancing executive support with office management responsibilities in a fast-paced environment Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Our client is a leading venture backed pharmaceutical company focused on the research, development and commercialization of novel, proprietary products for the acute treatment of central nervous system conditions. Their products are designed to deliver a drug aerosol to the deep lung, providing rapid systemic delivery and therapeutic onset, in a simple, non-invasive manner. This is a great opportunity to get introduced to a growing Bay Area Pharma company and learn new processes. Job Description Responsibilities: Document Management Create CDA's, print, process for signatures, track, distribute, file Patents and Trademark filing - electronic and hard copy Maintain DOB and DOH files for tracking staff acknowledgements Maintain GMP purchasing Log Update ORG chart/phone list/ seating chart as needed Staff Support Lunches - order, prep set up, breakdown - Wednesday staff lunches/ guest lunches Purchase, organize, set up, clean up for employees' birthdays Office and kitchen supplies - track inventory, order, search, stock, distribute Amex - track expenses, maintain records, prep expense reports Vendor liaison - fruit, mats, lab coats, recycling/ garbage, security, yoga, janitorial, clean room, lunch Work closely with the employee activities and community relations committee and handle logistics for all hands-on meeting and staff events Administration Support Research credits and duplicate shipments, create check requests Distribute mail daily Problem solve facility issues Lab supplies -restock supply room Support VP of Finance and EA support to all Exec Team Members Dinner/ hotel reservations Issue temporary key cards to visitors/ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex shipments Interface with NICE America as needed, monthly rent invoices, facility issues, badge issues Qualifications Requirements: Strong skills in word processing, calendaring systems, spreadsheets and databases Ability to multi-task, work in a fast-paced environment and seek input on prioritization as needed Excellent time management skills Hands-on, can-do attitude Self-starter Ability to work independently and as a member of the team Able to make high level contacts of a sensitive nature inside and outside the company Handle highly confidential and sensitive information Collaborative and can interface effectively with all levels of internal and external staff Intermediate/Advanced MS Suite experience - Word, Excel, and PowerPoint Strong written and verbal communication skills including excellent proofreading and editing skills Strong attention to detail and confidentiality Education and experience: At least 5 years administrative experience in biotech or high-tech company with at least 4 years of experience supporting multiple executives, including CEO, CFO, SVP/VP's BS degree or equivalent preferred Additional Information SALARY & BENEFITS This position offers full-time benefits, including a comprehensive benefits package. This position provides an opportunity for growth. Salary will be commensurate with education and experience. TargetCW is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation. your information will be kept confidential according to EEO guidelines.

Executive Assistant & Office Manager \- Renewable Energy This is an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility\-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add some depth to their Corporate Operational Team with an Executive Assistant & Office Manager. This is a high\-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in\-office policies, scheduling, travel, inventory, and logistics). The role will serve as an Office Administrative Management Leader, ensuring that business\-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail\-oriented and an effective communicator-someone who isn't afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. MUST HAVE a "no task too small; no task too big" mindset-this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized (yes, that includes making sure the dishwasher gets loaded). The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more. RESPONSIBILITIES: Takes ownership of managing members of the Executive Leadership Team's day\-to\-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real\-time problems as well as maximize efficiencies Acts as an Executive Administration Leader and Manager to the office staff and visitors Works directly with Executives Staff on upholding company culture and values in the office Directs and guides vendors, subcontractors, and office guests Manages office communication systems and logistics including directing mail\/deliveries Plans company events and business travel arrangements for office staff Leads office wide administrative and clerical initiatives QUALIFICATIONS: 4+ Years of experience of Office Management supporting Executive Staff, Executive Teams, or C\-Level Suite (CEO, COO, CFO, CTO) Proven Office Manager with high level of attention to details Comfortable managing normal Office Management duties such as office mail intake\/distribution and ensuring the office facilities stay optimized (things a simple as loading the dishwasher). Effective communicator that can respectfully represent the Office Executives internally and externally with CONFIDENCE Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Office Execs Proven background supporting Executive Teams or Leaders on business critical initiatives Solution driven attitude and conflict resolutions experience Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation Certified Notary or willingness to go through Notary certification process Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"638970462","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Industry","uitype":2,"value":"Energy and Utilities"},{"field Label":"City","uitype":1,"value":"Mountain View"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94035"}],"header Name":"Executive Assistant & Office Manager \- Renewable Energy","widget Id":"**********00223019","is JobBoard":"false","user Id":"**********00131003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********36374433","FontSize":"15","google IndexUrl":"https:\/\/thinkbac.zohorecruit.com\/recruit\/ViewJob.na?digest=tvisl KDeyfDTxUWo1VQZI010EvFG@7YX9N0YsL8uidM\-&embedsource=Google","location":"Mountain View","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"17k26dc14151ca4874d40943f17d9cf8f7675"}

Founded in 1956, the Jacuzzi Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 12 successful locations launched nationwide in under 4 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction. We are looking for a motivated Business Administration Manager, with a great personality, to manage the day to day operations of our office in San Jose, CA Key responsibilities of a Business Administration Manager: Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication post job completion and customer satisfaction. Manage customer experience through proper planning with Customer Care Team and Sr. Production Manager to ensure Installation goals are met. Collection of customer payments as well as following up on missing payments. Ensures compliance with company standards for cost control, waste reduction, quality, OSHA, safety, and complete and on-time delivery Responsible for driving a safety-minded culture and ensuring a safe work environment in the office. Knowledge of business and management principles (budgeting, strategic planning, resource allocation and human resources) Must have previous experience with ERP and/or CRM (Experience with Infor is a plus) Strong understanding of Materials/Supply Chain and Product Flow Requirements Business Administration Manager Required Skills: 2-5 years of Office Management/ Business Administration Management experience in a construction, remodeling or manufacturing environment. Bachelors degree (preferred) High level of proficiency in Microsoft Office (Word, Excel and PowerPoint) Experience using NetSuite or Infor (Highly preferred) Details: Monday- Friday, 8:00am- 5:00pm (flexibility as needed) $75,000+ based on experience Benefits 401(k) with matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

The office manager must oversee efficiently the operations of the dental practice. The Office Manager works closely with the Staff and Dentists to provide excellent patient care and customer service to patients. He/She is also responsible for all operational activities within the office. The manager must coordinate marketing, budget office expenses, staff schedules, conduct staff meetings and handle payroll. They may also support the front office staff with scheduling appointments, generating treatment plans and performing billing tasks. The Office Manager performs tasks requiring both interpersonal and technical skills. Duties and Responsibilities Strive to create a work environment that is professional, open, trusting, and fun. Motivate and coach office staff on a daily basis. Follow-up with performance improvement plan if necessary. Perform payroll timely, and maintain employee records in a safe location. Review, approve and log staff vacation, sick and unpaid leave time. Hire, train, develop, and mentor office staff both dental assistants and dental receptionists. Review and follow Employee Handbook to ensure consistent standards. Understand and follow state and Federal OSHA laws, infection control, and safety standards in the dental office. Ensure proper reporting and employee records. Understand and follow HIPAA regulations and maintain confidentiality. Ensure proper reporting. Schedule office staff to provide excellent patient care and customer service. Scheduling levels are based on patient volume and minimum coverage levels. Coordinate all aspects of patients' dental care by monitoring patient flow and overseeing the work of office staff. Work closely with the dentists to address patient care. Explain financing options and payment plans to patients, when necessary. Submit pre-authorization to payers in a timely manner. Follow-up on Approvals and Denials within the dedicated timeframe. Understand and explain insurance benefits and financial options in non-clinical terms. Maintain a neat and organized dental office including everyone's workstations and exam rooms. Assure all lab cases are organized and patients are scheduled for follow-up visits. Follow and enforce adherence to established policies, procedures and regulatory requirements. Hear and resolve complaints/concerns from patients and employees. Investigate and resolve all Non-Conformance Reports (NCRs). Conduct performance reviews for all staff employees and address employee-training needs. Conduct daily morning meetings with staff to assure everyone is aware of goals and any changes/additions to policies and procedures. Responsible for inventory management of tools, instruments, and supplies. May delegate this responsibility to staff members such as Lead Dental Assistant. Meet or exceed monthly operational goals. May assist front desk staff with patient check-in and follow-up, and answering phones. Address all maintenance and housekeeping issues. Contact specific vendors as needed & fill out the assigned reports. Scan EOBs and checks for accounting purposes. Perform bank deposits weekly or as agreed. Skills and Qualifications Knowledge, Skills, and Abilities Excellent customer/patient service and verbal communication skills. Previous dental office or healthcare experience is preferred, but not required. Previous management experience supervising 8-15 employees is preferred. Ability to read, write, speak and understand information and effectively present information one-on-one with patients. Ability to apply common sense understanding to carry out details written or verbally instructed. Basic computer knowledge required, and experience with dental management software experience preferred. Ability to work in fast paced, patient-focused environment. Detail oriented with the ability to multi-task. Interpersonal skills. Sometimes patients are in pain and/or mental stress. The Office Manager should be patient and sensitive to patient sentiments. Listening skills. The Office Manager must be able to listen to patients and employees and work to resolve questions/concerns. Organizational skills. The Office Manager should have excellent organizational skills; insure all record keeping and regulatory requirements are fully and accurately completed. The Office Manager may need to handle multiple, competing priorities. Qualifications (Experience, Education, Certification) Previous dental office experience preferred but not required. Bachelor Degree is preferred, but consideration will be given to candidates with comparable work experience. Previous supervisory experience is required. Requires excellent customer service skills. Work Conditions and Schedules Office Manager works closely with the dentists in their day-to-day activities. The practice environment is fast paced. Office Managers work in a well-lit, clean environment. Office Managers work full time and are “on-call” when the office is open. Some evening or weekend hours may be required, depending on the practice. Physical Requirements Ability to walk and/or stand for extended periods of time to observe all areas of the office. The Office Manager will regularly walk between the operatories and the front desk area. Ability to bend, climb stairs and lift [e.g., packing/unpacking boxes, stocking inventory on shelves]. Benefits 5 paid vacation days 5 paid sick days 6 paid Federal Holidays 401k Matching after one year of employment Health/Dental/Vision Insurance, Life Insurance and Long-term disability insurance Monthly bonuses Nothing in this job description restricts CaliDental's right to assign or reassign job duties and responsibilities for this position at any time. Office Hours: Monday to Friday 8am to 5pm and Saturdays as needed

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school. Essential Functions: Enrollment, Student Information, and Attendance Build strong working relationships with parents and families Create and maintain complete and current student cumulative files Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes Manage the Attendance process including contacting absent parents on a daily basis Coordinate the school's truancy process and communicate with parents as needed Administer Independent Study process for students with planned absences Collect doctor's notes and excused absence notes from parents for absentee documentation Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline Maintain emergency medical and contact information for all students Maintain complete and current immunization records for all students Administer basic first aid, distribute medication, maintain injury reports Be knowledgeable of all content in school safety binder, including emergency procedures Report all injuries and other school incidents to Human Resources Supervise students sent to the office for discipline and health reasons Meals, Finance and Facilities Collect payments from parents Manage collection of free/reduced-lunch application forms from all families during the school year Collect lunch, uniform sales money from parents and provide receipts for payments Assist in managing and reporting day-to-day facilities problems Execute responsibilities related to emergency situations as assigned by the Principal ISE/Special Education Act as an intermediary to communicate written or oral information given by parents to the ISE team Ensure that all documents delivered or messages received are immediately given to ISE Maintain confidentiality regarding ISE students who receive special education services Partner with ISE Specialists on a school site to arrange IEP or ISE meetings Administrative Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities Provide support to the Principal and teachers as necessary Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings Other duties as assigned Qualifications: Spanish/English bilingual fluency required, with excellent written and oral communication skills Knowledge and cultural competence of the local student and parent community Highly developed interpersonal skills using tact, patience, and courtesy Effectively prioritize and juggle multiple concurrent projects Comfort in a start-up environment and ability to work independently with minimal direction Ability to use a variety of software programs and quickly learn new ones Managerial skills preferred $70,400 - $80,400 a year Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention (determined by the owner and local structure goals) * Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare, and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail-oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

ABOUT US: Balance Treatment Programs are leading the way in comprehensive mental health care. Our mission is to improve the lives of individuals and their families by addressing the issues that are preventing growth. We strive to ensure our programs remain responsive to the demands of the nation-wide challenges in mental health care. Our programs provide an intensive evidence-based approach to treatment. We are dedicated to maintaining the utmost level of integrity in our programs. We are licensed and accredited by the Joint Commission. We value a strong and passionate team, able to share their diverse contributions. We support an environment for growth that is inspiring, warm, collaborative, ethical and professional. BENEFITS: We are a strongly connected staff committed to each our own well-being, as well as a comprehensive approach to the care of our clients. Our leadership team is lead by employee feedback and committed to employee retention and career growth. Position has robust growth potential. Competitive benefits package (health insurance, dental, vision, life insurance) 30+ hours eligible for full benefit package 401K with employer match up to 4% for all full and part-time employees Paid holidays, paid sick days and accrued vacation time provides 5+ weeks of paid time off annually. POSITION: We are currently seeking a full-time Office Manager who is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager will support our clients' experience throughout their care, and will ensure a safe environment for our team and and clients alike. Reports to the People and Administrative Services Supervisor. RESPONSIBILITIES: Maintain the well-being of clients and the integrity of the program. Ensure that the office is open on time and ready for business for hours posted and staffed to meet the needs of the clients. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Answer phone in a timely, efficient and professional manner, meeting the standard of excellence for the client as is expected by the agency at all times. Provide needed support to all clients and families throughout their care. Handle customer inquiries and complaints. Coordinate schedules, appointments and bookings, including reminder calls and follow-ups. Manage office inventories, conduct all ordering and receiving, manage budget. Allocate resources effectively and efficiently. Manage incoming and outgoing deliveries. Manage contracts and accounts with all vendors and all maintenance needs. Coordinate office activities and events. Assist and support operations and activities in Intake and Billing Departments Ensure security, integrity and confidentiality of data. Serve as Safety Officer for the facility, ensuring compliance of staff and policies with all regulatory agencies. Follow all equipment safety guidelines and maintain knowledge of use and care of all equipment. Orient new staff members. Implement procedural and policy changes as needed. Responsible for thorough working knowledge of all administrative process and roles. Prepare and provide all assigned reporting consistent with agency timelines. Assist with all administrative activities of the center in a manner consistent with the clinical needs of the center. Maintain the physical appearance, environment and organization of the facility. Assist with overall strategic planning of the office. Perform other activities as requested, and assume other appropriate operational responsibilities as necessary. Ensure departmental compliance with all licensing rules and regulations. Assist with planning and development of community outreach and marketing efforts. Plan and oversee community events. Help establish, cultivate and strengthen relationships with other community healthcare professionals, groups and strategic alliances as directed by company management. Attend and complete all in-service training and educational workshops. Attend all required staff meetings and trainings. Maintain confidentiality meeting requirements of HIPAA. Maintain knowledge of and act in accordance with Balance Treatment Center mission and philosophy. Maintain knowledge of and act in accordance with current legal standards pertaining to professional practice, reporting requirements, professional boundaries, and related issues. Demonstrate respect for cultural and lifestyle diversities of clients and staff. QUALIFICATIONS: Excellent oral and written skills. Must have strong computer skills. Ability to work collaboratively and communicate effectively. Must have valid California driver's license and liability insurance if driving personal and/or company vehicle on Balance Treatment Center business. Vision, hearing, manual dexterity and hand-eye coordination must be adequate for performance of job duties. Able to sit at desk, use keyboard, write and physically perform other job duties. Able to move about the facility to observe clients and staff. Must be customer-service driven. Specific qualifications may vary based on assignment. We are an Equal Opportunity Employer committed to providing a fair and inclusive work place. Competitive benefits program and strong potential for growth. We strive to provide our team a chance to learn, a chance to teach, a chance to listen, a chance to serve, a chance to work for and to witness victories. Healing Happens Together!

We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary. Epigenomics is the “software programming” layer sitting on top of our genomic DNA “hardware” and controls the function of all genes, and is a critical driver of many human diseases, including cancer. Our founders invented the technology capable of decoding this programming layer and producing the richest data output of the epigenome with 1000x improvement in cell requirement over existing technologies. This technology was published in top journals and was highlighted in Stanford's annual report as a top technology. We have proprietary epigenomics profiling technology and build deep data analytics to unlock the value of this technology for our pharma, biotech customers. We are defining the field of epigenomics with the goal to bring about the era of personalized medicine. Duties and Responsibilities Help with bookkeeping Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards Office manager handled facilities and real estate Ordering and managing food, drinks, and office equipment General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires Executive assistance: calendaring meeting and business trips Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed Manage filings and office organization Plan and manage travel schedule, logistics, and other arrangements Assist with and take on other projects and research as requested, including sales and marketing projects, as needed A truly competent office manager deserves the title of Jack-of-all-trades. They can do lots of things. Qualifications Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast. Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests Excellent oral and written communication skills Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time Thoroughness and careful attention to detail Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information. Additional Information To Apply: Please include your resume, c over letter, and tell your story: what makes you tick, why you want to be a part of Epinomics, and what you think you can contribute. Applications cannot be considered without this personal profile. Help us understand who you really are.

Job Description Office Manager Thesalonhype is a leading hair salon that prides itself on providing exceptional services and creating a welcoming and luxurious atmosphere for our clients. We are looking for a highly organized and motivated individual to join our team as an Office Manager. Job Summary: As the Office Manager, you will be responsible for overseeing the daily operations of our salon's administrative tasks. You will work closely with our salon owner and staff to ensure the smooth running of the business. This is a full-time, permanent position. Key Responsibilities: - Manage all administrative tasks, including scheduling appointments, answering phone calls and emails, and maintaining client records - Coordinate and oversee staff schedules and ensure adequate coverage for all shifts - Handle payroll and maintain accurate records of employee hours and wages - Monitor and order office supplies to ensure the smooth running of daily operations - Oversee the maintenance and cleanliness of the salon - Assist with social media and marketing efforts to promote the salon and attract new clients - Handle customer inquiries and complaints in a professional and timely manner - Conduct regular inventory checks and order necessary supplies - Assist with special projects and events as needed - Ensure compliance with all company policies and procedures Qualifications: - Minimum of 2 years of experience in an office management or administrative role - Excellent organizational and time-management skills - Strong communication and interpersonal skills - Proficient in Microsoft Office and other relevant software - Experience in the beauty or salon industry is a plus - Ability to multitask and work in a fast-paced environment - Attention to detail and ability to maintain confidentiality - Bachelor's degree in Business Administration or related field preferred We Offer: - Competitive salary and benefits package - A positive and supportive work environment - Opportunities for growth and advancement within the company - Training and development programs to enhance your skills If you are a self-motivated and organized individual with a passion for the beauty industry, we would love to hear from you. Join our team at Thesalonhype and be a part of a dynamic and growing company. Please submit your resume and cover letter for consideration.

Direct the overall activities of the office to continually serve the customers within our target market in an extraordinary manner so that our brand name and reputation will flourish. Responsibilities: Build and lead teams, and deliver superior customer service. Recruit, interview, and hire the branch sales, service, and office staff. Ensure that all branch personnel perform their job duties in a safe manner and that they take all reasonable precautions to avoid work related accidents. Hold regular and frequent safety discussions to continually reinforce the safety. Directs the development and implementation of all sales/marketing strategies utilized by the office. Oversees office functions including phone service standards, clerical services. Evaluates performance and administers disciplinary actions consistent with company policy. Be a good team player. Education and Experience Requirements Speaking English and Spanish is a must High School graduate with good administrative skill or six months to one year related experience and/or training 2-3 years of business management experience preferred Sales management strongly preferred Experience setting and surpassing aggressive sales, service, and profit goals Job requires travel as necessary for training purposes Have good computer skills Able to use and manage social medias, i.e. Twitter, Facebook, Instagram Knowledge, Skills and Abilities Possess and applies knowledge of management skills in the completion of ongoing tasks and project. Demonstrates knowledge of organizations business practices, issues faced, and problem resolution. Secondary Responsibilities If necessary, fill in during staff absences. Shall perform other reasonable, related duties as assigned or requested. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort. Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team - a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals - including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team - a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals - including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! This franchise is independently owned and operated by a Merry Maids franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.