Office manager/administrative assistant jobs in Watsonville, CA

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

We are seeking a highly organized, professional, and proactive Receptionist/Office Manager to join our Admin Team. This role will serve as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions. The ideal candidate is detail-oriented, personable, and capable of managing multiple priorities in a fast-paced construction environment. This role blends traditional office management responsibilities with front desk duties, supporting both administrative operations and visitor-facing interactions. *Position is Full-Time in our San Jose, CA Office Responsibilities Front Desk & Reception Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience. Manage the main phone line, screen calls, and direct inquiries to the appropriate team members. Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby's professional appearance. Office Administration & Coordination Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine. Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed. Manage incoming and outgoing mail, shipping, and courier services. Team & Culture Support Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks. Help set up/take down internal events, trainings, and office gatherings. Qualifications 2+ years of administrative, office management, or receptionist experience; construction experience preferred. Excellent verbal and written communication skills. Strong organizational skills with the ability to prioritize and multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus. Professional demeanor with a customer-service mindset. Ability to maintain confidentiality and handle sensitive information. Preferred Skills Positive, team-oriented attitude. Strong attention to detail. Ability to anticipate needs and proactively solve problems. Comfortable interacting with guests, clients, vendors, and field staff. Reliable, punctual, and consistent in delivering high-quality administrative support. What We Offer Competitive compensation based on experience Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan 401(k) with company match Paid vacation and holidays Employee Assistance Program (EAP) Team Building Events Pay range and Compensation package The base hourly range for this role is $31.25 -$40.87 per hour, Non-Exempt. The range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education and certifications. The range listed is just one component of the total compensation package for employees. Equal Opportunity Statement We are proud to be an Equal Opportunity Employer. All employment decisions-including recruitment, hiring, placement, promotion, compensation, training, layoffs, and termination-are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reports to the Project Manager. The Office Manager/Business Services Manager performs, supervises and directs the overall administrative activities of an office or project site, including craft payroll, accounts payable/receivable, purchasing, document control, and other assigned project clerks as required. Major Duties & Responsibilities: Assigns and reviews office activities, circumvents and resolves problem areas, coordinates administrative workload leveling requirements. Coordinates and performs project personnel administration activities. Interfaces with clients, vendors, and the public. Reviews and manages office invoices and budget. Directs the work of other administrative staff as needed. Analyzes and organizes office operations and procedures such as flow of correspondence Process approved new hires Monitor EEO requirements, as required Process field personnel payroll weekly Prepares and submits monthly project billings and ensures timeliness of supportive subcontractor & supplier billing documents Develop weekly client meeting agenda and record meeting minutes, as necessary Monitor contract requirements with respect to duties Responsible for ordering office supplies, the set-up and repair contracts for the office equipment and cleaning of the jobsite office as needed Manages Project Office lease, terms, and ensures compliance Organize interoffice and incoming/outgoing mail as necessary Update project calendar and communicates relevant project messages regarding holidays, upcoming events or otherwise Organize special meetings and functions, to include team-building events Provide support to field personnel (project) and staff when necessary Perform additional assignments per management's direction Skills/Qualifications: BA/BS + 6 years of experience or demonstrated equivalency of experience and/or education. Proficient experience with Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Very good organizational and multi-tasking abilities Liaison with Halmar's home office Business Services staff/management to ensure compliance with Halmar's SOP on remote project sites “Halmar International is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.”

Job DescriptionOffice Manager at the Outpatient Treatment Center ensures coverage of telephone; front desk and reception area at all times; assists with the intake process; prepares copies and distributes reports; distributes phone messages, faxes, mail, charts and paperwork throughout the office; and performs other clerical duties and assigned. Office Manager enters and closes clients in Avatar. The Office Manager participates in continual quality improvement and county and state compliance processes, attends regular staff meetings. Essential Duties include: telephones and front desk are covered at all times. Provide telephone information regarding the program, schedule assessments and intakes. Assembles admission packets and ensures that they are available when needed. Prepare charts for Intakes. Logs into Avatar to register and discharge outpatient clients. Ensure that all UOS have been entered into Avatar monthly. Complete reports to assist billing department. Receive and record payments and enforces payment agreements. Completes Data and other end of month reports for Monterey County Behavioral Health. Provides chart scanning assistance to substance abuse counselors. Verify client's initial Medi-Cal eligibility and provide ongoing monthly eligibility verification. Prepare petty cash report for administration monthly. Minimum qualifications include a High school diploma or GED. Two years' experience, preferably in clinic setting. Proficient in Microsoft Office. Two years clean and sober if in recovery. Oral and written communication skills and ability to communicate effectively with patients, staff and medical professionals. Salary $50,450 - $61,323 a year depending on experience. Additional 5% if Bilingual (E/S). Generous benefits package including medical, dental and vision coverage. AA/EOE. E04JI8000gud407kgug

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.

Executive Assistant & Office Manager \- Renewable Energy This is an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility\-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add some depth to their Corporate Operational Team with an Executive Assistant & Office Manager. This is a high\-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in\-office policies, scheduling, travel, inventory, and logistics). The role will serve as an Office Administrative Management Leader, ensuring that business\-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail\-oriented and an effective communicator-someone who isn't afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. MUST HAVE a "no task too small; no task too big" mindset-this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized (yes, that includes making sure the dishwasher gets loaded). The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more. RESPONSIBILITIES: Takes ownership of managing members of the Executive Leadership Team's day\-to\-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real\-time problems as well as maximize efficiencies Acts as an Executive Administration Leader and Manager to the office staff and visitors Works directly with Executives Staff on upholding company culture and values in the office Directs and guides vendors, subcontractors, and office guests Manages office communication systems and logistics including directing mail\/deliveries Plans company events and business travel arrangements for office staff Leads office wide administrative and clerical initiatives QUALIFICATIONS: 4+ Years of experience of Office Management supporting Executive Staff, Executive Teams, or C\-Level Suite (CEO, COO, CFO, CTO) Proven Office Manager with high level of attention to details Comfortable managing normal Office Management duties such as office mail intake\/distribution and ensuring the office facilities stay optimized (things a simple as loading the dishwasher). Effective communicator that can respectfully represent the Office Executives internally and externally with CONFIDENCE Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Office Execs Proven background supporting Executive Teams or Leaders on business critical initiatives Solution driven attitude and conflict resolutions experience Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation Certified Notary or willingness to go through Notary certification process Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"638970462","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Industry","uitype":2,"value":"Energy and Utilities"},{"field Label":"City","uitype":1,"value":"Mountain View"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94035"}],"header Name":"Executive Assistant & Office Manager \- Renewable Energy","widget Id":"**********00223019","is JobBoard":"false","user Id":"**********00131003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********36374433","FontSize":"15","google IndexUrl":"https:\/\/thinkbac.zohorecruit.com\/recruit\/ViewJob.na?digest=tvisl KDeyfDTxUWo1VQZI010EvFG@7YX9N0YsL8uidM\-&embedsource=Google","location":"Mountain View","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"17k26dc14151ca4874d40943f17d9cf8f7675"}

Our client is a leading venture backed pharmaceutical company focused on the research, development and commercialization of novel, proprietary products for the acute treatment of central nervous system conditions. Their products are designed to deliver a drug aerosol to the deep lung, providing rapid systemic delivery and therapeutic onset, in a simple, non-invasive manner. This is a great opportunity to get introduced to a growing Bay Area Pharma company and learn new processes. Job Description Responsibilities: Document Management Create CDA's, print, process for signatures, track, distribute, file Patents and Trademark filing - electronic and hard copy Maintain DOB and DOH files for tracking staff acknowledgements Maintain GMP purchasing Log Update ORG chart/phone list/ seating chart as needed Staff Support Lunches - order, prep set up, breakdown - Wednesday staff lunches/ guest lunches Purchase, organize, set up, clean up for employees' birthdays Office and kitchen supplies - track inventory, order, search, stock, distribute Amex - track expenses, maintain records, prep expense reports Vendor liaison - fruit, mats, lab coats, recycling/ garbage, security, yoga, janitorial, clean room, lunch Work closely with the employee activities and community relations committee and handle logistics for all hands-on meeting and staff events Administration Support Research credits and duplicate shipments, create check requests Distribute mail daily Problem solve facility issues Lab supplies -restock supply room Support VP of Finance and EA support to all Exec Team Members Dinner/ hotel reservations Issue temporary key cards to visitors/ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex shipments Interface with NICE America as needed, monthly rent invoices, facility issues, badge issues Qualifications Requirements: Strong skills in word processing, calendaring systems, spreadsheets and databases Ability to multi-task, work in a fast-paced environment and seek input on prioritization as needed Excellent time management skills Hands-on, can-do attitude Self-starter Ability to work independently and as a member of the team Able to make high level contacts of a sensitive nature inside and outside the company Handle highly confidential and sensitive information Collaborative and can interface effectively with all levels of internal and external staff Intermediate/Advanced MS Suite experience - Word, Excel, and PowerPoint Strong written and verbal communication skills including excellent proofreading and editing skills Strong attention to detail and confidentiality Education and experience: At least 5 years administrative experience in biotech or high-tech company with at least 4 years of experience supporting multiple executives, including CEO, CFO, SVP/VP's BS degree or equivalent preferred Additional Information SALARY & BENEFITS This position offers full-time benefits, including a comprehensive benefits package. This position provides an opportunity for growth. Salary will be commensurate with education and experience. TargetCW is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation. your information will be kept confidential according to EEO guidelines.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school. Essential Functions: Enrollment, Student Information, and Attendance Build strong working relationships with parents and families Create and maintain complete and current student cumulative files Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes Manage the Attendance process including contacting absent parents on a daily basis Coordinate the school's truancy process and communicate with parents as needed Administer Independent Study process for students with planned absences Collect doctor's notes and excused absence notes from parents for absentee documentation Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline Maintain emergency medical and contact information for all students Maintain complete and current immunization records for all students Administer basic first aid, distribute medication, maintain injury reports Be knowledgeable of all content in school safety binder, including emergency procedures Report all injuries and other school incidents to Human Resources Supervise students sent to the office for discipline and health reasons Meals, Finance and Facilities Collect payments from parents Manage collection of free/reduced-lunch application forms from all families during the school year Collect lunch, uniform sales money from parents and provide receipts for payments Assist in managing and reporting day-to-day facilities problems Execute responsibilities related to emergency situations as assigned by the Principal ISE/Special Education Act as an intermediary to communicate written or oral information given by parents to the ISE team Ensure that all documents delivered or messages received are immediately given to ISE Maintain confidentiality regarding ISE students who receive special education services Partner with ISE Specialists on a school site to arrange IEP or ISE meetings Administrative Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities Provide support to the Principal and teachers as necessary Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings Other duties as assigned Qualifications: Spanish/English bilingual fluency required, with excellent written and oral communication skills Knowledge and cultural competence of the local student and parent community Highly developed interpersonal skills using tact, patience, and courtesy Effectively prioritize and juggle multiple concurrent projects Comfort in a start-up environment and ability to work independently with minimal direction Ability to use a variety of software programs and quickly learn new ones Managerial skills preferred $70,400 - $80,400 a year Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

Job Description Title: Office Manager Payrate: $25-$35/hour Duration: 7-month assignment Are you the type of person who thrives on creating order, keeping operations running smoothly, and making every workspace feel welcoming? We're looking for an Office Manager to oversee the day-to-day management of our San Jose headquarters while supporting additional offices in Austin and Boston. In this highly visible role, you'll ensure a seamless and welcoming office environment-managing supplies, facilities, vendors, and events with care and professionalism. You'll also support executives with administrative coordination, travel arrangements, and scheduling. If you're proactive, resourceful, and love keeping things organized while juggling multiple priorities, this role is a perfect fit. What You'll Do: Greet guests and visiting employees, ensuring a professional and friendly experience Receive, scan, and distribute mail; manage inbound and outbound package shipments Maintain office supplies across all three U.S. office locations Serve as the main point of contact for building management, maintenance, and repair vendors Manage catering and lunch orders for team meetings and events Answer phones, deliver messages, and forward voice mails to relevant parties Assist with meeting scheduling and conference room booking when necessary Maintain kitchen supplies including drinks, snacks, utensils, and related supplies, including management of 3rd party suppliers Oversee light janitorial upkeep and coordinate larger cleaning efforts with providers In addition to the core Office Manager responsibilities, this role will provide administrative assistance to certain executives of the company. Duties may include: Calendar / schedule support in collaboration with other Executive and Administrative Assistants at the company Travel management: flight / hotel / car booking, rescheduling, etc. Assistance with planning meetings and events, including space procurement, catering, and other logistics Assist with expense reporting submissions and policy compliance What You Bring: 2+ years of experience in office management, operations, or administration Excellent written and verbal communication skills with a positive, professional demeanor Strong multitasking and problem-solving skills in a fast-paced environment Proficiency in Microsoft Office (Outlook, Word, Excel) Highly organized with strong attention to detail and follow-through Ability to sense and respond promptly to employee and business needs Proactive, solutions-focused, and able to work independently Bonus Points If You Have: Experience supporting multiple office locations Background in facilities coordination or executive administrative support A passion for fostering a positive, efficient, and people-first workplace W e are an equal opportunity employer and do not discriminate based on age, ethnicity, gender, nationality, religious belief, sexual orientation, or disability.

LEGENDS & ASM GLOBAL Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions - from venue development and event booking to revenue strategy and hospitality. Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences. ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters. Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen! THE ROLE The Office Manager performs a variety of administrative and operational functions in support of the Legends office on event days and non-event days. The Office Manager will report directly to the Regional Finance Manager. ESSENTIAL FUNCTIONS Assist General Manager in preparing weekly forecast reports Daily reconciliation of cash and credit card transactions Ensure a timely and accurate month end closing process Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors. Process invoices. Assist in payroll, staffing, and new hire onboarding. Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed. Help organize and maintain common office areas. Retrieve, screen and deliver mail correspondence. Coordinate and make arrangements for conferences and meetings. Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions. Contributes to team atmosphere of Legends. Other duties and special projects as assigned. QUALIFICATIONS To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required. Bachelor's Degree Preferred. Must be able to lift 25lbs and be able to sit and/or stand for extended periods of time. Proficient in MS Word, Excel, Outlook, and PowerPoint. Dynamic, outgoing, high-energy personality. Resilient competitive work-ethic. Ability to perform duties above expectations with little supervision. Professional demeanor with the aptitude to interact with poise and upholding the company name. Strong written and verbal communication skills. Ability to interface with all levels of the organization. Excellent organizational skills. Proficient in excel, database and internet searching skills. COMPENSATION Competitive salary range of $68,640 - $74,000 commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site- Shoreline Amphitheatre- Mountain View, CA The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus. Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role We're seeking a proactive, detail-oriented Personal Assistant to support a dynamic couple, both acting as high-level executives in tech. In this role, you'll manage calendars and time, coordinate meetings and events, and provide hands-on support with day-to-day accounting and financial operations. This is an excellent opportunity for someone with a background in finance or law who wants meaningful exposure to executive operations and direct insight into how high-level decisions get made. ***Please note this is an in-person role based in Palo Alto, with occasional travel to Redwood City. Key Responsibilities Executive Support Own calendar and time management; schedule, confirm, and optimize meetings and work blocks Coordinate travel, agendas, logistics, materials, and follow-ups Take notes in meetings, track action items, and ensure accountability Draft, edit, and proofread executive communications and presentations Finance & Accounting Support Track expenses, reimbursements, vendor invoices, and purchase orders Maintain organized digital filing systems for contracts, reports, and statements Support monthly/quarterly close activities: reconciliations, summaries, and reporting Assist in preparing and reviewing financial statements, management reports, and filings Update trackers and light dashboards (e.g., cash flow, payables/receivables, budgets) Meetings, People & Events Plan and execute internal/external meetings and small events (invitations, agendas, RSVPs, catering, setup, A/V, day-of coordination) Coordinate across participants and teams to ensure smooth follow-through Maintain office readiness: supplies, guest reception, and conference room scheduling Basic Qualifications Background in Finance, Accounting, Economics, Business, or Law (B.A./B.S. in progress or completed) Strong understanding of financial statements (P&L, Balance Sheet, Cash Flow) and organizational filings Proficiency with Excel/Google Sheets (lookups, pivot tables) and Google Workspace or Microsoft 365 Exceptional organizational skills, attention to detail, and discretion with sensitive information Reliable, proactive, and able to juggle multiple priorities with deadlines Availability for 20 hours per week, scheduled during 10 a.m.-6 p.m. on mutually agreed days; must be onsite Preferred Qualifications Familiarity with QuickBooks, Xero, or other accounting tools Event planning and coordination experience Basic data analysis skills Exposure to contracts, compliance, or legal processes Compensation & Employment Type: Part-time Compensation: $2,500 / month Growth: Strong performers will be considered for full-time conversion and long-term employment with expanded responsibility. ***If you're a student, include your class schedule/availability and your earliest start date. Optional: attach a brief example of an event plan, a spreadsheet you've built (redacted), or a short note on how you've improved a process. Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you're passionate about technology and eager to make an impact, we'd love to hear from you. Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.

**Vice Provost for Student Affairs, Stanford, California, United States** Administration Post Date Oct 20, 2025 Requisition # 107575 Stanford has an immediate opening for a new Case and Operations Manager to play a significant role in facilitating case management for the Office of Community Standards. The Office of Community Standards (OCS), a unit within the Dean of Students Office, oversees the student conduct process when there have been allegations of an honor code violation or a violation of the fundamental standard by an individual student or a student group for the entire student population campus wide. The mission of the Office of Community Standards is to promote the mutual responsibility of members of the Stanford community to uphold the Honor Code and Fundamental Standard. Through both policies and practices the office seeks to foster student development and learning. It plays a primary role in educating and training students, faculty and staff about their shared responsibility to maintain community standards. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students from diverse backgrounds, or incorporating diverse perspectives in their work. The Case and Operations Manager should effectively facilitate Stanford's student conduct process by overseeing its case management and administration. This role will provide a range of complex operational, financial, and administrative support necessary to the facilitation of the student conduct process and operation of the Office of Community Standards. Under the direction of the Director of the Office of Community Standards, the Case and Operations Manager will perform a variety of duties as part of the student conduct process and work with campus offices and partners to support a culture of accountability and integrity at Stanford. **CORE DUTIES*:** + Independently implement, administer day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program. + Student Conduct Process: Manage and triage initial case intake, assess student well-being, coordinate Hearing Panels, and ensure compliance with sanctions. Review and approve community service requests in line with OCS and university standards. Provide guidance and support for complex cases. + Dean's Certification and Disciplinary Checks: Collaborate with the Dean of Students Office to handle the Dean's Certification process and internal disciplinary checks. This includes reviewing waivers, performing disciplinary record checks, responding to subpoenas and FERPA requests, and ensuring confidentiality of such work. Additionally, develop and expand internal process guides. + Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. + Prepare reports and extract case statistics for meetings. Provide recommendations to the Director based on data analysis. + Oversee the OCS website in collaboration with OCS staff. + Review incident reports and relevant documents, brief the Director on significant issues, and manage weekly open case reports. + Create and refine case sanctioning reports for the Dean of Students, ensuring alignment with the Stanford Student Conduct Charter. + Run specialized reports to identify and analyze trends in the OCS process, providing context and summaries. + Cross-check reports on students in the OCS process with graduation applications to ensure sanctions are completed before graduation. + Analyze and interpret policies; develop, revise and implement procedures for program or function. + Provide guidance to OCS, VPSA staff, faculty, and others by analyzing and interpreting the Honor Code, Fundamental Standard, and related Stanford policies. + Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies. + Offer personalized consultations via phone and Zoom to community members considering filing a formal concern related to Stanford policies. + Act as the system database administrator for Maxient, the student conduct database software. + Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences. + Co-produce and operationalize OCS promotional outreach events, communication, and materials in collaboration with the OCS team. Conduct periodic training and information sessions with students, staff, and faculty. + May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget. + Oversee office and travel purchases, manage reimbursements, and ensure compliance with financial policies. + Create purchase orders for regular expenses and collaborate with the finance admin to forecast the budget for office supplies and related costs. + Manage travel arrangements, team calendar, and room reservations for OCS staff, ensuring smooth logistics for meetings and conferences. Sponsor and manage OCS email and workgroups. Order meals for meetings. + Create and update incident reporting forms and letter templates, handle case file preparation and record-keeping, send formal communications, and track case statuses for closure. + Resolve scheduling conflicts among OCS staff, assist with staff and interview candidates' travel arrangements, and ensure compliance with university policies. + _Other duties may also be assigned_ **MINIMUM REQUIREMENTS:** **Education & Experience:** Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. **Knowledge, Skills and Abilities:** + Demonstrated ability to prioritize own work and multi-task. + Demonstrated excellent organizational skills. + Demonstrated ability to take initiative and ownership of projects. + Ability to communicate effectively both orally and in writing. + Ability to routinely and independently exercise sound judgment in making decisions. + Demonstrated experience working independently and as part of a team. + Relevant subject matter knowledge. + Ability to direct the work of others, for jobs requiring supervision. **Certifications and Licenses:** None **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently stand/walk, sitting, grasp lightly/fine manipulation. + Occasionally use a telephone. + Rarely lift/carry/push/pull objects that weigh 11-20 pounds. _* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORKING CONDITIONS** **:** + Hybrid 3-4 days onsite + Able to work on evenings and weekends, as needed **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,******************************* _The expected pay range for this position is $100,023 - $108,5_ _36.58_ _._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._ _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (_ _***************************************************** _) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ **HOW TO APPLY** We invite you to apply for this position by clicking on the "Apply for Job" button. **To be considered, please submit your** **resume and a cover letter with your online application.** _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4121** + **Employee Status: Regular** + **Grade: H** + **Requisition ID: 107575** + **Work Arrangement : Hybrid Eligible**

Job Description Job Opening: Office Manager - ChipStack.ai (San Jose Office) Job Type: Full-Time | On-site Experience Level: Mid-Level ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we're building a new generation of tools for the chip industry. We are a fast-growing team of engineers, ML scientists, and hardware experts-with offices in San Jose and Seattle-and are now looking for an Office Manager to help keep our team running smoothly in San Jose. What You'll Do As Office Manager, you'll be the heart of our San Jose workspace-making sure everything runs efficiently and everyone feels supported. Your responsibilities will include: Office Operations: Oversee day-to-day office activities, manage supplies, vendors, mail/deliveries, and facility needs. Event Coordination: Organize team lunches, offsites, meetups, and other company events. HR & Onboarding Support: Assist with onboarding new hires, welcoming guests, and creating a great first impression. Administrative Support: Help with scheduling, travel booking, expense reports, and coordination across teams. Culture & People: Foster a positive and productive work environment. Be the go-to person for team questions and support. Vendor & Facilities Management: Coordinate with property managers, cleaning crews, and other service providers. What We're Looking For Proven experience in office management or administrative roles (startups a plus!) Highly organized, proactive, and detail-oriented Strong communication and interpersonal skills Comfortable wearing many hats and juggling multiple tasks Passionate about creating a great workplace culture Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus Perks & Benefits Competitive compensation and equity Full health, dental, and vision coverage Generous PTO and sick leave Opportunity to work alongside a world-class team Impactful role at a high-growth, mission-driven startup Weekly lunches, team outings, and offsites

We are a well-funded company, run by Stanford University background people. Convenient location in Palo Alto, CA & sometimes San Jose, CA, and the excitement of starting from scratch but proven business model, deep connections with industry leaders, benefits, and a competitive salary. Epigenomics is the “software programming” layer sitting on top of our genomic DNA “hardware” and controls the function of all genes, and is a critical driver of many human diseases, including cancer. Our founders invented the technology capable of decoding this programming layer and producing the richest data output of the epigenome with 1000x improvement in cell requirement over existing technologies. This technology was published in top journals and was highlighted in Stanford's annual report as a top technology. We have proprietary epigenomics profiling technology and build deep data analytics to unlock the value of this technology for our pharma, biotech customers. We are defining the field of epigenomics with the goal to bring about the era of personalized medicine. Duties and Responsibilities Help with bookkeeping Interfaced with our external accounting, payroll, banking, tax, and legal providers, managed company credit cards Office manager handled facilities and real estate Ordering and managing food, drinks, and office equipment General HR: composing a job description, posting a job opening, prescreening candidates, scheduling interviews, and on-boarding a new hire Financial and legal documents: a trustworthy startup office manager will process all repeat payments and paperwork for new hires Executive assistance: calendaring meeting and business trips Manage dynamic and complicated calendars, including meeting planning, scheduling, and conference calls for the team Manage correspondences including prioritizing and responding to emails, referring/forwarding inbound communiques as needed Manage filings and office organization Plan and manage travel schedule, logistics, and other arrangements Assist with and take on other projects and research as requested, including sales and marketing projects, as needed A truly competent office manager deserves the title of Jack-of-all-trades. They can do lots of things. Qualifications Previous experience supporting senior executive(s), preferably in a startup environment of 5 people but growing fast. Ability to exercise discretion and independent judgment regarding prioritization of appointment and meeting requests Excellent oral and written communication skills Impeccable organizational and multi-tasking skills; able to balance multiple competing priorities and complete projects and tasks on-time Thoroughness and careful attention to detail Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner; Able to exercise discretion with confidential and sensitive information. Additional Information To Apply: Please include your resume, c over letter, and tell your story: what makes you tick, why you want to be a part of Epinomics, and what you think you can contribute. Applications cannot be considered without this personal profile. Help us understand who you really are.

We help the world's biggest brands move from brief to fully personalized campaigns - in days, not months. Founded by Abhay Parasnis and backed by Microsoft, GV, Salesforce, Lightspeed, Madrona and Menlo, we're building category-defining technology at the intersection of creativity and AI with real impact. Join us to help shape the future of enterprise marketing. What You'll Do We are seeking an experienced and proactive Office Manager to oversee day-to-day operations in our Palo Alto office. This role is central to ensuring our workplace is welcoming, efficient, and aligned with our culture. You will manage local office operations, partner closely with the People, IT, and Finance teams, and support cross-office coordination with our Palo Alto, CA and Bellevue, WA locations. This position plays a critical role in office operations, onboarding and off-boarding logistics, facilities oversight, workplace experience, and office-wide event logistics. How You'll Make Impact Office Operations & Facilities Management * Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep. * Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities * Coordinate office maintenance, repairs, and all facilities-related requests. * Lead space planning and seat-allocation strategy in partnership with IT and People Operations. * Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits. * Track and process quarterly parking reimbursements. * Own ordering and distribution of company swag and branded items. * Ensure health, safety, and compliance standards are maintainedacross both locations. * Lead onsite engagement programming: team events, celebrations, milestone recognitions, happy hours, and culture-building activities. Onboarding & Offboarding Logistics * Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging/building access. * Set up desks, welcome kits, and ensure workspace readiness for onsite new hires. * Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1. * Coordinate with IT to manage equipment returns for departingemployees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location Team Travel & Logistics * Coordinate group travellogistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto/Bellevue onsite weeks, etc) * Partner with EAs,who will manage executive-specific travel. * Manage group hotel bookings, vendor negotiations, and travel communications. * Partner with Finance to monitorbudgets and ensure cost-effective planning. * Serve as the cross-functional logisticsliaison to support seamless company or office-wide in-person gatherings. What You'll Bring * 5+years of experience in workplace operations, office management, facilities, or employee experience roles. * Experience managing multi-office operations and/or scaling workplace programs. * Proven success with vendor management, space planning, and event operations. * Strong project management skills; able to manage multiple priorities in a fast-moving environment. * Excellent written and verbal communication skills. * Ability to work onsite 3days per week (or as business needs require) in Palo Alto. Occasional travel to the Belleveue office may be required. Base Salary The salary range for this role is $100,000-$130,000. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process. Benefits * Competitive compensation - including salary, equity, and 401(k) * Full medical, dental, and vision insurance for you and your family * HSA and FSA options to support your financial wellness * Flexible time off - including parental leave * Well-being programs - resources to support your mental and physical health * Daily lunch & snacks * Mentorship & impact - work closely with top AI leaders on products that ship Equality Opportunity Statement We welcome and encourage applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, medical condition, veteran status, or any other legally protected status. We comply with applicable laws in every jurisdiction where we operate. Why You'll Love Working Here * Build something big - Be part of a fast-growing startup defining a new category: marketing orchestration powered by Agentic AI. * Your work will matter - Trusted by Fortune 100 companies, our platform delivers 10x content velocity and 90% faster campaigns. * A+ team - Collaborate with veterans from Adobe, Microsoft, Google, and top AI companies. * Backed by the best - GV, Salesforce Ventures, Microsoft, Lightspeed, Madrona and Menlo ($165M raised). * Recognized for innovation - TIME Best Inventions, Fast Company Next Big Thing in Tech, Gartner Cool Vendor, Adweek AI Company of the Year, LinkedIn Top Startup, Webby Award (AI Work & Productivity).

Direct the overall activities of the office to continually serve the customers within our target market in an extraordinary manner so that our brand name and reputation will flourish. Responsibilities: Build and lead teams, and deliver superior customer service. Recruit, interview, and hire the branch sales, service, and office staff. Ensure that all branch personnel perform their job duties in a safe manner and that they take all reasonable precautions to avoid work related accidents. Hold regular and frequent safety discussions to continually reinforce the safety. Directs the development and implementation of all sales/marketing strategies utilized by the office. Oversees office functions including phone service standards, clerical services. Evaluates performance and administers disciplinary actions consistent with company policy. Be a good team player. Education and Experience Requirements Speaking English and Spanish is a must High School graduate with good administrative skill or six months to one year related experience and/or training 2-3 years of business management experience preferred Sales management strongly preferred Experience setting and surpassing aggressive sales, service, and profit goals Job requires travel as necessary for training purposes Have good computer skills Able to use and manage social medias, i.e. Twitter, Facebook, Instagram Knowledge, Skills and Abilities Possess and applies knowledge of management skills in the completion of ongoing tasks and project. Demonstrates knowledge of organizations business practices, issues faced, and problem resolution. Secondary Responsibilities If necessary, fill in during staff absences. Shall perform other reasonable, related duties as assigned or requested. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort. Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team - a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals - including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team - a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals - including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! This franchise is independently owned and operated by a Merry Maids franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Job DescriptionBenefits: Flexible schedule Free uniforms Paid time off Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork, make photocopies, and file paperwork Sort mail and distribute it to the appropriate places Maintain records, either physical or electronic, of business transactions Qualifications Great customer service skills Strong Communication Skills Strong organizational and time management skills Familiarity with computer programs, such as Microsoft Office and Adobe software