Office manager/administrative assistant jobs in Weston, MA - 363 jobs

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

Seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient, and welcoming workplace. This role serves as a central point of coordination for administrative functions, facilities, vendors, and internal teams, helping support productivity and a positive employee experience. Key Responsibilities Manage daily office operations, ensuring the office runs efficiently and professionally Oversee facilities management, including maintenance, office supplies, equipment, and vendor relationships Coordinate office services such as mail, reception, catering, and meeting logistics Serve as the primary point of contact for office-related inquiries and issues Support onboarding and offboarding processes, including workspace setup and access coordination Maintain office policies, procedures, and documentation Assist with budget tracking, expense reporting, and invoice processing related to office operations Partner with HR, IT, and leadership teams to support company initiatives and employee needs Plan and support internal events, meetings, and team activities Ensure compliance with safety, security, and workplace standards Qualifications 3+ years of experience in office management, administrative operations, or a similar role Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal skills Ability to manage priorities independently in a fast-paced environment Proficiency with Microsoft Office or Google Workspace Experience working with vendors, contracts, and budgets preferred #47626

Job Responsibilities: Fully responsible for the operation and management of the Boston Office; In charge of expanding market channels in the US, planning and organizing various marketing activities; Responsible for consulting with families who are interested in studying abroad and converting them into signed clients; In charge of service management and guidance for families after they sign for studying abroad; Responsible for the training and development of the team. Job Requirements: Full-case consultants at the partner level or top advisor level in high-end organizations or studios, proficient in US undergraduate or high school business; Bachelor's degree above from the top 30 universities of US News is preferred; Rich experience in independent full-case consultation and continuous learning ability; Strong self-motivation and a cooperative win-win attitude; Excellent presentation, communication, and service awareness skills; Upright values, strong presence, and strong logical thinking abilities.

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

We are seeking a dedicated and highly organized professional to serve as a combined Office Manager and Executive Assistant at our flagship Boston office. This full-time, in-office role will ensure the smooth day-to-day operations of the office while also providing high-level administrative support to three senior executives. The ideal candidate thrives in a fast-paced environment, demonstrates impeccable attention to detail, and excels at delivering exceptional service to both internal teams and external clients. Key Responsibilities Executive Assistant Support · Provide administrative and operational support to three senior executives · Manage calendars, proactively schedule meetings, and coordinate logistics · Handle email correspondence and draft communications on behalf of the executives · Prepare reports and meeting summaries with key takeaways and action items · Assist with executive travel planning, event logistics, and project follow-up · Maintain confidentiality and professionalism in all communications Office Management · Create a welcoming, safe, and professional office environment · Greet and assist guests, clients, and employees in a warm and engaging manner · Oversee mail and package management and check processing following FINRA guidelines · Manage conference rooms, reservable spaces, and office event setups (food, A/V, etc.) · Liaise with building management and external vendors · Maintain office supplies, kitchen inventory, and workspace cleanliness · Support onboarding logistics for new staff, advisors, and team members · Ensure compliance with labor law postings and other regulatory requirements General Administrative Support · Maintain electronic filing systems and databases · Copy, scan, and distribute documents as needed · Prepare internal and external correspondence · Support miscellaneous administrative and special projects across departments Qualifications and Skill sets · Associate or bachelor's degree · Ability to maintain the highest level of confidentiality · Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) · Excellent written and verbal communication skills · Ability to multitask, problem-solve, and prioritize in a dynamic environment · High level of professionalism, discretion, and customer service orientation · Financial services industry experience or knowledge is a plus Equal employment opportunity Commonwealth Financial Group is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Hiring Alert Commonwealth Financial Group will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process. If you are contacted by anyone asking for the information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

Sign-On Bonus $5,000! Wayland Dental is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practice. Our wonderful Practice Leader is retiring after many years supporting our practice and we are looking for a clinically-focused, patient-centric individual who is ready to take on the challenge. The Office Manager role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Schedule: Monday - Friday, Full-Time Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 1 - 3 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Full-Time Employees* Quarterly bonus opportunity PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance, as needed 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

The Executive Office (EO) of the Boston Public Health Commission is the leadership and administrative hub of Boston's public health department, overseeing policy development, program implementation, communications, stakeholder development, and resource allocation to protect and promote the health and well-being of Boston residents. High-priority initiatives include the Live Long and Well population health equity agenda, strategic planning efforts, and emerging public health needs. The EO includes the Commissioner of Public Health, Deputy Commissioners, Director of Administration and Finance, Chief of Staff, and others. BPHC's 2024- 2027 Strategic Plan identifies critical objectives to fulfill BPHC's mission and support organizational growth: workforce and infrastructure; equity and anti-racism; data and innovation; and community engagement and partnerships. POSITION DESCRIPTION: The Project Manager reports to the Chief of Staff and supports the Executive Office on a variety of projects, both external and internal facing. Projects they may support include the Live Long and Well Population Health Equity Initiative, response efforts for emerging public health threats, development of policies and practices, internal communications, and more. The Project Manager will work directly with members of BPHC's Executive Office to support both the day-to-day operations of the EO and the long term strategic direction of the Commission. An ideal candidate will have a desire to support BPHC's mission, enjoy working both independently and as part of a team, and thrive in roles with multiple tasks and deadlines in a large office environment interacting with different team members. DUTIES: * Project manage key Executive Office priorities, utilizing project management tools and maintaining accurate and up-to-date records of project progress. * Provide guidance and additional support for staff and teams that are working on EO priorities. * Collaborate effectively with staff across BPHC, other city departments, and external organizations to execute key deliverables. * Organize regular staff meetings, including Senior Leadership Team, Program Directors, All Staff, and Program Spotlights. * Manage constituent relations for the EO, including managing the main BPHC email in box with support from other administrative staff. * Draft and produce memos, presentations, reports, flyers, policies, and other forms of communication. * Support internal communications to BPHC staff including through staff-wide emails, the intranet, and other methods. * Establish and maintain effective working relationships that value diverse experiences and perspectives. * Support strategic plan monitoring and implementation. * Work in a confidential capacity with members of the Executive Office. * Manage and implement special time-limited projects. * Support meetings through planning, notetaking, making presentations, and facilitation. * Work to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy. * Perform other duties as required.

About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement Manage complex KRI Leadership calendars and coordinate high-level meetings Provide project management as requested by Leadership team Mange the bookings of conference rooms in the Kostas building Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements Assist with travel planning as requested and complete expense reporting in accordance with university protocols Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed Oversee creation and collection of content and maintaining of the KRI Website Track, monitor and follow projects and correspondence Support event planning Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: Eligible for and willing to obtain/maintain a DoD security clearance Bachelor's degree 3-5 years of successful high-level support and program/project management support Strong organizational skills with excellent time management and the ability to problem solve effectively Sound judgement for prioritization of multiple tasks A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel Excellent verbal and written communication skills with a customer (internal and external) service focus Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: Familiarity with research environment and research funding Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

EXCEL DENTAL WWW.OUREXCELDENTAL.COM Excel Dental is looking for a dedicated individual to join our team. Our ideal candidate is self-motivated, reliable, trustworthy and has a positive attitude. We are looking for a long-term team member who we can trust and bring a caring, positive attitude to our practice. Main Focus will be on presenting treatment plans, keeping the Dr's schedule full and maintaining office productivity. The best candidate for this position must have experience in sales! Responsibilities: Greet and check in patients in a friendly manner Collect co-payments and verify insurance coverage Treatment planning and coordinating to promote high-case acceptance Review and maintain schedules for productivity Schedule and confirm patient appointments Prepare new patient records neatly and accurately Various office duties as assigned by Practice Management. Responding to patient financial inquiries and directing to appropriate departments, as necessary Requirements Qualifications for Dental Treatment Coordinator / Front Desk include: Exceptional People Skills/Customer Service Insurance eligibility and verification experience Reliable/ Fast Learner Able to work independently as well as in a team environment Bilingual and Spanish speaking (preferred). Benefits: Paid Vacation Time (PTO) Paid Holidays Paid Sick-Time 401K Plan with Matching Health Insurance Dental Insurance Mentorship for Career Advancement Free Parking & Much More! Competitive Compensation & Bonus Opportunity Mentorship available for career growth, expansion of skills, and higher earning potential!

This is a Full-Time Dental Office Manager role. The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office We can recommend jobs specifically for you! Click here to get started.

Job Description At Pinnacle Dental, we believe that creating perfect smiles makes the world a better place. We are looking for an Office Manager who shares this value and wants to help our clinic serve patients efficiently and compassionately. The ideal candidate will be friendly, organized, and outgoing, with strong interpersonal skills and the ability to multitask in a fast-paced environment. Must have prior dental management experience. Simply Dental Management has practices in Massachusetts, New Hampshire, and Connecticut. Simply Dental Management is doctor owned and we simply strive every day to do right by our patients and team members. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Skills: General Practice Benefits: Medical Dental Vision 401k PTO Compensation: $60,000-$70,000/hour

Job DescriptionThe Role: Dental Dreams in Leominster, Massachusetts seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: MONTHLY BONUS Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract. #HP

Job Title: Dental Office Manager Job Type: Full-Time (4 Days a Week) About Us: We are a small, family-owned dental practice focused on providing exceptional care and a positive experience for our patients. We are seeking an experienced, highly professional Dental Office Manager to join our team and help us maintain our high standards of patient care and office efficiency. Position Overview: As the Dental Office Manager, you will play a key role in overseeing the day-to-day operations of our office, ensuring smooth patient flow, managing staff, and maintaining a high level of professionalism in all interactions. You will work closely with the dentist and the rest of the team to ensure a positive, efficient, and supportive environment for both patients and staff. Key Responsibilities: • Manage front-office operations including scheduling, patient intake, and billing. • Supervise and support dental office staff, ensuring a cohesive and professional team environment. • Handle patient inquiries and concerns with excellent customer service and a professional demeanor. • Maintain patient records and ensure compliance with confidentiality and healthcare regulations. • Oversee office supplies, equipment, and inventory management. • Assist with financial operations, including managing billing and insurance claims. • Ensure the office maintains a clean, organized, and welcoming atmosphere. • Collaborate with the dentist to improve patient experience and practice efficiency. Qualifications: • 3+ years of experience in a dental office management role or similar position. • Proven ability to lead and motivate a team, patient-centered environment. • Strong organizational and multitasking skills. • Exceptional communication skills and professional demeanor. • Knowledge of dental office software and billing systems. • Ability to manage patient records and handle sensitive information with discretion. • High attention to detail and commitment to quality service. Benefits: • Competitive pay (based on experience). • Benefits to be discussed during the interview process. Why Join Us? At our family-oriented practice, we prioritize a positive work culture and a high standard of care. We value professionalism, attention to detail, and a friendly atmosphere, and we're looking for someone who shares these values. If you have a passion for dental care and are committed to maintaining a welcoming and efficient office, we would love to hear from you! How to Apply: Please submit your resume and a brief cover letter detailing your relevant experience and why you're a good fit for our team. We look forward to meeting you!

Job Description We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Experience as a Dental Office Manager is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable If you're a natural leader who leads by example - balancing compassion with accountability - and know how to inspire a team, keep the office running smoothly, and handle challenges with professionalism and poise, while taking pride in creating a space where both patients and staff feel valued, apply today! Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Skills: General Practice Benefits: Medical Dental Vision 401k PTO Compensation: $56,000-$67,000/hour

Full-time Description Elevating humanity through robotics: At SoftBank Robotics America, we're committed to leveraging collaborative robotics to elevate human work. Our robotics automation solutions are designed to enrich the human experience - how we work, how we learn, how we connect, and how we grow. SoftBank Robotics America, Inc. is expanding rapidly and we're seeking a Office Operations Lead to join us at our Boston location. Role Overview The Office Operations Lead is a polished, highly professional front-office representative for SoftBank Robotics America. This role serves as the first point of contact for employees, leadership, guests, vendors, and partners, and requires exceptional interpersonal presence, confidentiality, and discretion. As a customer-facing (internal and external) position, this role reflects the values, reputation, and operational excellence of the company at all times. This position is a hands-on, high-accountability individual contributor role that supports the Boston office's daily operations, property management needs, basic HR administration, and IT coordination. It does not include any people management responsibilities. The ideal candidate demonstrates a company-first mindset, consistently operating with professionalism, maturity, reliability, and sound judgment. They anticipate needs before they arise, maintain a welcoming and high-functioning workplace, and provide a concierge-level experience to employees, visitors, and business partners. KEY RESPONSIBILITIES (These responsibilities do not include supervision or people management) 1. General Office Management Manage day-to-day office operations to maintain a professional and efficient environment. Coordinate supplies, vendors, service contracts, facilities maintenance, and repairs. Maintain office procedures and operational standards. 2. Property & Lease Management Serve as primary contact with building management and external vendors. Monitor lease terms, renewals, compliance requirements, and related documentation. Support space planning, office moves, and workplace logistics. 3. Guest Services & Front Office Administration Represent SoftBank Robotics America as the primary front-office presence, greeting and supporting all visitors, vendors, candidates, and partners with professionalism and warmth. Maintain a polished reception environment that reflects SBRA standards. Handle sensitive information and interactions with strict confidentiality and discretion. Deliver a company-first, customer-focused experience for both internal and external stakeholders. Support meeting setups, hospitality needs, and executive visit coordination. 4. OSHA Compliance & Safety Support Support OSHA recordkeeping, reporting, and documentation. Conduct basic safety walkthroughs and follow-up actions. Assist with emergency procedures and compliance training coordination. 5. Basic IT Coordination Provide first-line support for office technology and systems. Coordinate hardware requests, access provisioning, and escalations with IT. Maintain IT asset inventory. 6. Basic HR Administration Support new hire onboarding (desk setup, building access, welcome logistics). Maintain personnel files, compliance documents, and administrative workflows. Assist with employee communications and culture-building activities. Answer general HR questions and direct employees to the correct resources. QUALIFICATIONS Required • 2+ years of experience in office operations, facilities coordination, HR admin, or similar roles. • Demonstrated professionalism, maturity, and polished interpersonal communication in a front-office or customer-facing environment. • Ability to handle confidential information with discretion and sound judgment. • Strong customer-service mindset (internal and external). • Strong aptitude for detail-oriented, hands-on operational work. • Proven proactive communication and anticipatory problem-solving. • Exceptional follow-through and organizational reliability. • Comfortable working autonomously without supervisory authority. • This role involves no people management; ideal for candidates who thrive as independent contributors. Preferred • Experience with building operations or property management. • Exposure to OSHA or workplace safety documentation. • Experience in fast-paced or startup environments. WORK ENVIRONMENT • 100% onsite in the Boston office. • Hands-on, operational, non-manager role requiring daily physical presence. COMPENSATION & BENEFITS • Base salary: $50,000-$52,000 • Annual incentive bonus: 5% • Full benefits package including medical, dental, vision, 401(k), PTO, and holidays. SoftBank Robotics America prides itself on being an equal opportunity workplace. We are committed to equal employment opportunity without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status. In accordance with the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, SoftBank Robotics America will also consider qualified candidates for employment with arrest and conviction histories. Salary Description $50,000-$52,000

Sign-On Bonus $5,000! Cornerstone Dental Care is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview The Practice Leader role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 3 - 5 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Part-Time Employees* PTO, paid holidays, office closure days Dental allowance Uniform allowance, as needed 401(k) Eligibility And Many More! *Benefits subject to change and eligibility Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

Job DescriptionDescription: Excel Dental is looking for a dedicated individual to join our team. Our ideal candidate is self-motivated, reliable, trustworthy and has a positive attitude. We are looking for a long-term team member who we can trust and bring a caring, positive attitude to our practice. Main Focus will be on presenting treatment plans, keeping the Dr's schedule full and maintaining office productivity. The best candidate for this position must have experience in sales! Responsibilities: Greet and check in patients in a friendly manner Collect co-payments and verify insurance coverage Treatment planning and coordinating to promote high-case acceptance Review and maintain schedules for productivity Schedule and confirm patient appointments Prepare new patient records neatly and accurately Various office duties as assigned by Practice Management. Responding to patient financial inquiries and directing to appropriate departments, as necessary Requirements: Requirements Qualifications for Dental Treatment Coordinator / Front Desk include: Exceptional People Skills/Customer Service Insurance eligibility and verification experience Reliable/ Fast Learner Able to work independently as well as in a team environment Bilingual and Spanish speaking (preferred). Benefits: Paid Vacation Time (PTO) Paid Holidays Paid Sick-Time 401K Plan with Matching Health Insurance Dental Insurance Mentorship for Career Advancement Free Parking & Much More! Competitive Compensation & Bonus Opportunity Mentorship available for career growth, expansion of skills, and higher earning potential!

The Role: Dental Dreams in Leominster, Massachusetts seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: MONTHLY BONUS Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract. #HP