How to hire an operations administrator

How to hire an operations administrator, step by step

Here's a step-by-step operations administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an operations administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new operations administrator
• Step 8: Go through the hiring process checklist

What does an operations administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the operations administrator you need to hire. Certain operations administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an operations administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an operations administrator that fits the bill.

   The following list breaks down different types of operations administrators and their corresponding salaries.

   Type of Operations Administrator	Description	Hourly rate
   Operations Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$14-39
   Administrative Analyst	An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments... Show more	$17-38
   Maintenance Administrator	If an office needs an administrator to oversee everything, then a maintenance team also needs an administrator. This career is focused mainly on updating records and databases, writing weekly reports, and accomplishment... Show more	$12-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Various Management
   • Data Entry
   • Clerical Support
   • Administrative Functions
   • Photocopying
   • Management Review
   • Customer Inquiries
   • Troubleshoot
   • Operational Functions
   • Technical Support
   • SQL
   • Patients
   • Switches
   • Excellent Interpersonal

   Check all skills

   Responsibilities:

   • Manage online digital storefront operations using PDF file format and HTML.
   • Manage all aspects of desktop support for several hundr users on site and at remote locations.
   • Establish operating policies and procedures and attain SNF Medicare certification.
   • Write queries through mainframe using SQL in order to produce reports for internal/external partners.
   • Monitor printers and desktop's utilizing WebJet Admin for page count and toner activity.
   • Learned and maintain department operations and the SQL jobs and reports that run for the business.

   More operations administrator duties

3. Make a budget

   Including a salary range in the operations administrator job description is a good way to get more applicants. An operations administrator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an operations administrator in Idaho may be lower than in Hawaii, and an entry-level engineer typically earns less than a senior-level operations administrator. Additionally, an operations administrator with lots of experience in the field may command a higher salary as a result.

   Average operations administrator salary

   $50,962yearly

   $24.50 hourly rate

   ---

   Entry-level operations administrator salary

   $31,000 yearly salary

   Updated December 5, 2025

   Average operations administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$77,938	$37
   2	Delaware	$71,866	$35
   3	Massachusetts	$71,595	$34
   4	New York	$71,183	$34
   5	District of Columbia	$70,623	$34
   6	Pennsylvania	$68,000	$33
   7	Nevada	$66,109	$32
   8	Illinois	$61,126	$29
   9	Maine	$60,828	$29
   10	Maryland	$59,924	$29
   11	Iowa	$56,734	$27
   12	Tennessee	$56,512	$27
   13	Washington	$56,023	$27
   14	North Carolina	$55,134	$27
   15	Minnesota	$54,311	$26
   16	Oregon	$54,152	$26
   17	Texas	$53,293	$26
   18	Arizona	$52,872	$25
   19	Wisconsin	$51,339	$25
   20	Ohio	$50,436	$24

   Average operations administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ropes & Gray	$147,403	$70.87	1
   2	Ernst & Young	$120,257	$57.82	263
   3	SAS Institute	$116,420	$55.97	7
   4	Five9	$110,993	$53.36
   5	Pure Storage	$103,870	$49.94	1
   6	Etsy	$100,404	$48.27
   7	Capgemini	$99,735	$47.95	19
   8	Workday	$94,140	$45.26
   9	Verisign	$90,712	$43.61
   10	Stifel Financial	$89,951	$43.25	9
   11	Sony Interactive Entertainment America	$89,161	$42.87
   12	Jacobs Engineering Group	$87,391	$42.01
   13	DataDirect Networks (DDN)	$86,613	$41.64
   14	Barnes Group	$86,447	$41.56	1
   15	Raymond James Financial	$85,709	$41.21	28
   16	Actian	$85,477	$41.09
   17	Arkema	$85,237	$40.98	1
   18	Alteryx	$82,843	$39.83	1
   19	CSC Holdings LLC	$82,129	$39.49	10
   20	W. R. Grace & Co	$81,640	$39.25	1

4. Writing an operations administrator job description

   A job description for an operations administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an operations administrator job description:

   Operations administrator job description example

   At Bank Iowa our purpose is to Empower People, Inspire Success and Foster Growth . With more than $1.7 billion in assets, Bank Iowa ranks as one of the leading independent Ag banks and the second-largest family-owned bank in the state. Our bank family consists of team members, farmers, families and businesses throughout Iowa who we serve in our 26 locations. With an ongoing commitment to community banking Bank Iowa aspires to be the bank of choice for our clients, the career of choice for our team members, a center of influence in our communities, and a point of pride for our family owners.

   
   

   While our purpose is our why behind all that we do, our values allow us to fulfill our purpose. At Bank Iowa we strive to Be People-Centere d in everything we do. We encourage our team members to Think Big beyond the immediate answer and to be creative and innovative. Team members throughout Bank Iowa Enable Great Things by taking ownership and going above and beyond. Last, we inspire all team members to Bring Your Best each and every day.

   
   

   What we Offer

   • A competitive financial package we want you to bring your best so in addition to your compensation, every team member receives a bonus opportunity, a generous 401k match, and discretionary profit sharing
   • Robust benefits and wellness - we are proud to offer health, dental and vision insurance as well as a wellness program designed to help drive down your premiums. Our wellness initiatives promote positive change and allows our team members to think big.
   • Blending work and life - As a people-centered organization, each team member is given a generous PTO bank. All regular full and part time team members receive PTO. In addition to the 3-6 weeks of PTO based on years of service and work status, Bank Iowa team members receive 10 paid observed holidays, 12 weeks of parental leave for primary caregivers and 4 weeks of parental leave for secondary caregivers, an opportunity for sabbatical leave, generous bereavement, and an employee assistance program to support team members throughout various stages in their lives.
   • Continued learning opportunities - Bank Iowa enables great things and supports team member development at every stage of your career. Our development approach focuses on your innate talents and developing those into areas of strengths. Learning experiences are available in formal & informal training settings, as well, on-the-job training. Development programs are available in-person and online. Our tuition reimbursement program is available to support formal education programs.
   • Community Involvement - Our team members are active members of their communities and people-centered. Bank Iowa aspires to be a center of influence in each of the 24 communities we are located in. In addition to company-sponsored volunteer opportunities, we offer volunteer time off (VTO), which allows team members to give their time to organizations they care about, without having to use PTO.
   • Recognition - Bank Iowa is proud of our team members who Live our Values. Our peer nominated recognition program presents team members who Live our Values on an annual basis.

   Bank Iowa provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

   
   
   

   PI193644265

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5. Post your job

   To find the right operations administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with operations administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit operations administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your operations administrator job on Zippia to find and attract quality operations administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Recruiting operations administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   Sometimes, it's not enough to interview operations administrator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new operations administrator

   Once you've decided on a perfect operations administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new operations administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an operations administrator?