Operations Engineering Intern, Fall 2026 - Orrville, OH
Operations associate job in Orrville, OH
Your Opportunity as an Operations Engineering Intern
As an intern within Operations, you will work with operating technicians and salaried employees to collect data and learn the manufacturing process to create process improvement opportunities, complete and manage projects, and effectively document and communicate results.
Location: Orrville, OH
Work Arrangements: On-site, 100% in-person expectation
In this role you will:
Work closely with manufacturing technicians on the plant floor to develop process improvement areas and understand manufacturing processes
Coordinate activities of contractors, hourly technicians, and other resources
Prepare standard reports and documentation to communicate results
Manage projects holistically from scope development, capital appropriation, implementation, commissioning, and verification
Collect, analyze, and utilize data to execute improvements while interfacing with salaried employees and technicians to deliver effective initiatives
What we are looking for:
A rising junior or senior standing in school with requisite educational experience in engineering - Mechanical, Electrical, Chemical, or Industrial engineering is preferred.
A well-rounded skill set including the ability to define problems, collect data, establish facts, and draw valid conclusions
Must be able to work in both an office and plant environment and comply with all safety procedures
A passion to help in our Inclusion, Diversity & Equity journey - working toward a thriving community where everyone feels mutual respect, a sense of belonging and can express their whole selves
Why Choose the J.M. Smucker Company's Internship Program?
Are you seeking an exceptional internship experience at a Fortune 500 company? At Smucker, we are dedicated to providing a world-class, award-winning internship that offers you the opportunity to:
Learn: Unlock your potential in a collaborative and supportive environment where you are treated like a true peer and challenged to be your best.
Grow: Benefit from hands-on training with a dedicated mentor and connect with peers and leaders throughout the company.
Lead: Contribute to high-profile projects that support our Company's growing categories like snacks, coffee and pet food.
Additional Perks:
Along with engaging work, we offer a variety of benefits to ensure your internship is both rewarding and memorable. These include:
Unique opportunities to network and interact with company leadership
Customized professional development sessions
Networking events and social outings with fellow interns
Access to a fully equipped fitness center, complete with a basketball court, indoor walking track, and recreational league sports
The Orchard, our gourmet cafeteria, offering breakfast and lunch with seasonal and locally-sourced ingredients
A competitive compensation package, including paid corporate holidays
Compensation range: $22 - $27/hr
**Actual hourly rate is determined based upon the year of college that will be completed at the start of the internship*
Employee discounts at our Company Store
A housing stipend for interns relocating for the program
Experience an internship where you can learn, grow, and lead - all while being part of something special at Smucker.
Learn more about working at Smucker:
Our Internship Program
Delivering on Our Purpose
Our Continued Commitment to Ensuring a Workplace for All
Follow us on LinkedIn
Auto-ApplyWarehouse Operations Associate
Operations associate job in Akron, OH
Job DescriptionDescription:
This position is directly responsible for performing essential warehouse functions using heavy capacity forklifts. To include; Warehouse Operations, Shipping/Receiving, Maintaining Inventories, Training new staff when requested, communication of issues to Management, and any other duties as assigned.
Requirements:
Summary of essential job functions
This job includes the following duties and any other as assigned by current manager:
Load and Unload Trucks as requested by orders.
Safe and correct forklift operation. No damage product or equipment.
Preforms forklift inspections daily.
Move material from different points in the WH. (Line, Locations, Stage, Trucks) Safely and correctly
Work closely with Management to make sure we are satisfying our customer&s needs.
Manage Warehouse inventory for complete accuracy.
Preforms Inventories and Cycle counting.
Ensure all paperwork is closed, checked, scanned, and filled out correctly.
Demonstrate good reasoning and judgment when investigating and solving problems.
Consistently show the ability to recognize and deal with priorities.
Responsible for taking direction from Supervisor and or Lead associate Maintain good housekeeping on the equipment and in the WH.
Client Operations Specialist
Operations associate job in Akron, OH
The Client Operations Specialist primarily serves as a liaison between our Member Offices and our core custodians. Client Operations Specialists are go-to resources, providing direction, expertise, and training of Valmark policies and custodial platform best practices to Member Offices (newly onboarded and existing).
Essential Functions and Responsibilities
Escalate, review, and respond to internal, Member Office, and custodial requests to process, review, or escalate urgent or complex items
Foster relationships with Member Offices through initial & ongoing customer service and issue resolution
Serve as an internal training resource for the Member Offices by delivering educational training on custodial technology, processes, form requirements, and communicating correct processing guidelines
Monitor and review custodians for policy, procedures, and paperwork changes, updating resources and training materials
Perform security administration, vendor code maintenance, and related functions for Schwab and Pershing
Assist team members with daily tasks as needed due to volume
Provide backup assistance to other team members as business needs dictate
Perform other tasks assigned by management
Core Competencies
Knowledge of financial industry and investment products
Knowledge of Valmark procedures, paperwork, and processing
Strong knowledge of various technologies: Microsoft Office, Dynamics, LaserApp, DocuSign, Schwab Advisor Center, Pershing NetX360
Strong written and verbal communication skills, with the ability to deal effectively with various people including staff, management, custodians, and Member Offices
Ability to prioritize and manage in a fast-paced, multi-task environment with organization and accuracy
Strong analytical, problem-solving, research skills, and attention to detail
Ability to work effectively in a team environment, while also being a self-motivated, independent worker
Supervisory Responsibility
Client Operations Specialist will not have any supervisory responsibilities.
Required Education and Experience
Bachelor's Degree in Finance or a related field
Preferred Education and Experience
3+ years of financial industry experience
Industry designations (CFP, CPA)
FINRA registrations
Certified in operational process improvement (Lean 6 Sigma, Kaizen)
Physical Demands
This is a largely sedentary role; however, some walking is required. Individuals may need to sit or stand as needed. This position may require walking primarily on a level surface for short periods of time.
Expected Hours of Work
This is a hybrid position. Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. Flexibility in working hours may be allowed, but the employee must work 40 hours each week to maintain full-time status.
Valmark reserves the right to modify, interpret, or apply this in any way the Company desires. This in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.
Operations Intern
Operations associate job in Solon, OH
**Shift:** 1st shift **City:** Solon Swagelok, Northeast Ohio, USA Swagelok is a global organization and one of the largest employers of manufacturing talent in Northeast Ohio. We are driven by our core values of Quality, Integrity, Respect for the Individual, Customer Focus, Innovation, and Continuous Improvement, which are demonstrated through our daily actions. For 75 years, our dedication to our core values has been the foundation for our success. Our products have been up into space, down to the bottom of the ocean, and everywhere in between. That same dedication spans to our customers.
Throughout our organization we demonstrate a commitment to these values and those we bring onboard. Whether you want to grow in your role or explore broad opportunities and develop new skills-you'll thrive in a culture that promotes learning and development.
We strive to be a company where we all can do our best work with a true sense of purpose and belonging.
**Be** Connected. **Be** Valued. **Be** You.
We hope you'll consider joining our team.
Swagelok offers an immersive 12-week summer internship program that gives interns the opportunity to gain valuable hands-on experience through meaningful projects and develop both personally and professionally. Over the summer you'll combine what you learn in the classroom with applied work experience in Operations.
+ You will lead impactful projects that are focused on either continuous improvement, enhancing quality, optimizing cost-saving measures, or advancing safety measures of our processes and/or products.
+ You will be challenged to apply and develop the technical and interpersonal skills needed to succeed for years beyond the internship experience.
+ You will further improve your problem-solving skills and be encouraged to collaborate with other Swagelok associates.
+ You will participate in a variety of activities over the summer including: networking, learning the business, Swagelok associate resource groups, facility tours, professional development, and volunteering in the community.
+ You will have direct engagement with executives and leading experts in our industry.
+ You will have an opportunity to participate in resume reviews and mock interviews to prepare you for future opportunities at Swagelok.
As a Operations Intern, you will have the opportunity to engage in:
+ Core manufacturing operations
+ Process Improvement
+ Team Management
+ Project Execution
+ LEAN/CEDAC events
+ Cross-functional collaboration to improve operational efficiency and effectiveness
+ Hands-on operational roles to understand the intricacies of the business.
**Education and/or Work Experience Requirements:**
+ Bachelor's degree in operations management, business, or a related field
+ Open to working in one of our Northeast Ohio locations: Solon, Strongsville, Eastlake, Highland Hills, or Willoughby without relocation support.
+ Authorized to work in the United States
+ Able to work 10-12 weeks consecutively during the summer
+ A minimum GPA of 3.0
Preferred Requirements:
+ Intern or other relevant experience in a professional operations capacity.
+ Demonstrated leadership experience through campus activities, work experience, and community involvement.
_Swagelok is proud to be an Equal Opportunity and Affirmative Action Employer. Applicants are selected without regard to_ _race, ethnicity, creed, color, religion, sex (including pregnancy), age, national origin or ancestry, disability, genetic information, veteran/military status, sexual orientation, gender identity, or other protected characteristic under federal, state or local law._
_Swagelok will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008._
_This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Swagelok is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason._
Operations Specialist
Operations associate job in Massillon, OH
For more than a century, Fresh Mark has built a legacy of quality, safety, and innovation in food manufacturing. Now we're looking for the next generation of talent to carry that tradition forward.
As an Operations Specialist, you'll play a key role in learning and supporting plant operations while developing skills that prepare you for a long-term career. This opportunity is open to early-career professionals and offers real-world experience in operations.
What You Can Expect
Hands-on assignments that give you exposure to operations while contributing to Fresh Mark's success.
Coaching and feedback from leaders invested in your development.
Training and onboarding designed to build your knowledge of safety, quality, and continuous improvement.
Opportunities to network and collaborate with professionals across the company.
Engagement in community service activities that strengthen the communities where we live and work.
Access to Fresh Mark's comprehensive benefits package, including health care with low premiums and deductibles, vision, 401(k) with company match, paid time off, educational assistance, and more.
This position is not eligible for Visa sponsorship.
Job Description Summary
As an Operations Specialist, you will have the opportunity to learn about Fresh Mark's business operations while performing the following tasks:
Develop an understanding of key manufacturing metrics and their impact on business performance.
Gain practical knowledge of production operations and how they connect to Fresh Mark's overall business.
Partner with supervisors and operating teams to support continuous improvement using reliability tools and data analysis.
Assist with or lead special projects focused on safety, process improvement, quality, capacity balancing, workflow planning, and logistics.
Participate in production meetings to understand how daily operations are managed.
Collect, analyze, and present production data to help identify trends and opportunities.
Support or lead improvements in safety systems, including training, audits, communication, recognition, and behavioral-based safety practices.
Work alongside operators to learn processes and identify opportunities for improvement.
Collaborate cross-functionally with other departments to achieve shared goals.
Assist in troubleshooting, process improvement, and equipment upgrades to help meet facility objectives.
Coach, train, or engage employees in process improvement efforts (based on experience and responsibilities).
Requirements
Recently graduated from a 4-year degree program at an accredited college or university.
Excellent communication skills, both written and verbal.
Experience working with Microsoft Excel, Word, Project, PowerPoint.
Willingness to learn and work in a team environment.
Proactive thinker and self-motivated.
Strong time, project, and organizational management skills.
The ability to work independently.
Ability to work well with others in fast paced, dynamic environment.
Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.
Adherence to safety practices and Good Manufacturing Practices (GMP).
Must be trustworthy, dependable, and able to handle highly confidential information and discretion.
Successful completion of pre-employment background check and drug screen.
About Fresh Mark, Inc.
At Fresh Mark, people come first. It's not just a slogan, it is engrained in the fabric of who we are and what we work to achieve every day. The cornerstone of our culture is based on a foundation of taking care of all our employees on every level. As a team member here, you will be given the tools, leadership, and support to grow in your knowledge and career and as a leader yourself.
Owned and made in the USA for more than 100 years, Fresh Mark's Sugardale brand takes a personal approach to making great tasting high quality meats. For a century, we've been dedicated to making the best products, the best way. Made with top quality ingredients and workmanship, Sugardale supplies bacon, ham, hot dogs, sliced lunch meats, pepperoni and salami and other specialty meat items with annual sales of more than $1 billion.
Fresh Mark welcomes all interested people to apply for job opportunities in our company. We pride ourselves in being a diverse company and we consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital or veteran status, disability or any legally protected status.
All applicants applying for positions with Fresh Mark must accept the Employment Application Consent Form to continue their candidacy. Please click HERE for instructions.
Fresh Mark is a drug free workplace.
#L-FMEL
#LI-Onsite
Operations Intern
Operations associate job in Canton, OH
About Us: Unrivaled Sports (“Unrivaled”) is a leading provider of youth sports programming dedicated to delivering world-class experiences, development opportunities, and platforms for young athletes to excel both on and off the field. Unrivaled Sports is the parent company overseeing a diverse portfolio of properties and content across baseball, softball, football, action sports and more.
Position Summary: Unrivaled Sports is seeking qualified Operations Interns to support events taking place at ForeverLawn Sports Complex in Canton, Ohio. These individuals will be responsible for learning operational and business functions at ForeverLawn Sports Complex along with helping conduct day-to-day and event day operational tasks.
Key Responsibilities:
Assist, plan, and execute set up and break down of events and rentals.
Provide superior guest services to all guests, vendors, and teammates.
Assist team with ongoing projects and maintenance.
Work with cleaning staff to maintain facility cleanliness and upkeep.
Act as point of contact for ForeverLawn Sports Complex events, and rentals.
Assist in the supervision of all staff responsible for the seamless execution of events.
Perform general landscaping and site cleanup work as needed.
Perform other duties as assigned.
Qualifications:
Must be willing to work non-traditional hours, including weeknights, weekends, and Holidays.
Ability to work outside in extreme weather conditions.
Ability to stand and move on foot for extended periods of time.
Must be able to operate a golf cart.
Must be able to lift at least 50 lbs.
Unrivaled Sports is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#US
Auto-ApplyOperations Specialist - Planning Internship
Operations associate job in Wooster, OH
This data driven role is pivotal in supporting our food production planning and operations. The successful candidate will be responsible for pulling, interpreting, and managing data to influence our operational strategies. Additionally, this role will involve working on a price optimization project to enhance our competitive edge in the market. The ideal candidate will be at least a college Sophomore, Junior or Senior in status.
Key Responsibilities:
Data Analysis and Reporting:
Extract data from multiple sources, ensuring accuracy and completeness.
Conduct thorough analysis to derive insights and trends.
Develop and maintain detailed reports to support operational and strategic decision-making.
Present findings in a clear and concise manner to operations team.
Food Production Planning:
Assist in the development and execution of production schedules for our prepared foods.
Monitor production performance against plans and identify areas for improvement.
Collaborate with the production team to ensure optimal resource allocation and efficiency.
Systems Management:
Manage and maintain food production planning software and systems.
Ensure data integrity and system accuracy, making updates as necessary.
Train relevant staff on the use of production planning tools and systems.
Price Optimization Project:
Conduct market research and analyze pricing data to identify opportunities for price adjustments.
Collaborate with the pricing team to develop and implement price optimization strategies.
Monitor the impact of pricing changes on sales and profitability, adjusting strategies as needed.
Confidentiality and Security:
Handle sensitive business information with the highest level of confidentiality.
Protect company trade secrets and proprietary information in accordance with corporate policies and procedures.
Qualifications:
Technical Skills:
Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, and data visualization.
Prefer familiarity with data management systems and production planning software.
Experience with data analysis tools and methodologies.
Analytical Skills:
Strong analytical and problem-solving skills, with the ability to interpret complex data sets.
Ability to provide meaningful insights and actionable recommendations based on data analysis.
Attention to Detail:
Exceptional attention to detail, with a commitment to producing accurate and high-quality work.
Ability to manage multiple tasks and deadlines with precision.
Communication and Confidentiality:
Excellent written and verbal communication skills.
Proven ability to maintain confidentiality and handle sensitive information appropriately.
Additional Information:
Work Schedule:
Up to 40 hours per week, with flexibility in scheduling to meet business needs.
Willing to work with candidate to satisfy Internship requirements.
Work Location: In office.
Anticipated Start Date: January 2025
Our legal team wants you to know what's required for this role:
Attain at least 18 years of age
This is largely a sedentary role; however some filing and projects will require the ability to lift, open file cabinets and bend or stand as necessary
Manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures; and can do simple math problems
Reasonable accommodations may be made to enable individual with disability to perform the essential functions.
Rail Operations Specialist
Operations associate job in Akron, OH
Our client, a leading 3PL provider, is seeking an experienced Rail Operations Specialist to support rail movements at their manufacturing campus. This role is responsible for ensuring the safe and efficient movement of railcars within a 200-car spot rail yard that services five production lines.
Key Responsibilities:
Operate rail yard equipment (trackmobile, switcher, or similar) to move, spot, and switch railcars as required.
Pull empties and position loaded cars to support production schedules.
Complete and maintain accurate seal reports and other compliance documentation.
Safely operate a J-Hook and other tools to open/close railcar doors.
Coordinate with manufacturing and logistics teams to ensure timely railcar placement.
Inspect railcars for safety and operational readiness.
Adhere to all safety policies, procedures, and industry regulations.
Qualifications:
Previous experience operating and switching railcars in a yard environment (railroad, industrial, or 3PL setting).
Familiarity with seal reporting, railcar spotting, and track safety requirements.
Ability to safely operate J-Hook or similar railcar door tools.
Strong communication and coordination skills.
Commitment to workplace safety and compliance standards.
Preferred Qualifications:
Experience working in a 3PL or manufacturing environment.
Knowledge of rail yard management systems and documentation practices.
Mechanical aptitude for minor railcar inspections and troubleshooting.
Finance Operations Specialist
Operations associate job in Brunswick, OH
Job DescriptionSalary:
Be more than an employeebe an owner.
AtPhilpott Solutions Group, every team member shares in our success. Were an employee-owned company with over 130 years of history, and were looking for an organized, motivated Finance Operations Specialist to join our team and grow with us.
About Philpott Solutions Group
Founded in 1889,Philpott Solutions Group is an Employee-Owned (ESOP) company that provides innovative products and services to the industrial, rubber, plastics, and chemical sectors.
Our employee-owners take pride in delivering quality, reliability, and exceptional customer service. As part of our team, youll work in a collaborative environment where your contributions matter and your success is shared through company ownership.
About the Role
Philpott Solutions Group is seeking a detail-oriented and motivated Finance Operations Specialist to join our growing team. In this role, youll be a key player in our Accounting Departmentmanaging Accounts Receivable and Accounts Payable functions for Philpott and its subsidiaries. Youll ensure accurate, timely processing of transactions, maintain strong vendor and customer relationships, and help keep our cash flow operations running smoothly.
If you enjoy working in a fast-paced environment, love numbers, and take pride in accuracy and organization, this is an excellent opportunity to make an impact in a supportive and collaborative workplace.
What Youll Do
Process and apply customer and vendor payments; reconcile daily A/R and A/P reports
Establish and maintain customer credit limits and monitor account status
Follow up with customers on delinquent accounts in a professional, solution-focused manner
Assist with vendor setup and ensure compliance with company quality standards
Process weekly vendor payments, employee reimbursements, and credit/debit memos
Monitor and maintain multiple bank accounts and forecast cash needs
Prepare and submit regular financial reports for management review
Collaborate with sales, operations, and management to resolve billing or payment discrepancies
Support company goals through accurate, timely, and ethical accounting practices
Provide backup support for office reception as needed
What Were Looking For
35 years of experience in high-volume Accounts Receivable and Accounts Payable
Working knowledge of billing, collections, and cash management processes
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
Proficiency in Microsoft Excel, Word, and PowerPoint
Experience with Cloud Suite Industrial software is a plus
Degree in Accounting or Finance preferred
What Youll Bring
A proactive, problem-solving mindset
Professionalism when working with customers and vendors
A team-oriented attitude and strong sense of accountability
The ability to balance efficiency with accuracy in every task
Why Join Philpott Solutions Group?
At Philpott, youll be part of a collaborative and innovative team that values quality, integrity, and continuous improvement. We offer competitive pay, opportunities for growth, and the chance to make a tangible difference in a company thats been delivering excellence for decades.
Ready to Apply?
If youre an organized, reliable accounting professional looking to grow your career in a stable, supportive environment, wed love to hear from you!
Apply today and become part of the Philpott Solutions Group team.
PHYSICAL DEMANDS
Employee must be able to perform these essential functions with or without a requested reasonable accommodation.
COMMENTS
This description is intended to provide the essential job functions and requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements as other functions may be assigned. Management retains the right to add or change the duties at any time.
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life and AD&D Insurance
- Retirement Plan
- PTO
- Tuition Reimbursement
Office Operations Specialist
Operations associate job in Canton, OH
Reports To: Accounting Manager
Supervises: None
Status: Regular, Full-Time, Non-Exempt
WHO IS WORKFORCE INITIATIVE ASSOCIATION (WIA): WIA's mission is to provide workforce development programs that serve area businesses and prepare adults and youth for worthwhile and sustainable employment, especially recognizing those economically disadvantaged individuals and others in special need, through the US Department of Labor's Workforce Innovation & Opportunity Act federally funded programs. WIA also operates the OhioMeansJobs Centers in Stark and Tuscarawas Counties; a partnership of community organizations providing employment, training, and education resources. The centers are located in Canton and New Philadelphia. WIA staff fulfill roles that directly assist job seeker and business customers with their workforce needs.
WHAT WE'RE LOOKING FOR: We are looking to add an individual with experience in handling daily office operations that requires communication both inside and outside the organization, willingness to help others, strong organizational skills, and a positive attitude to our team.
WHAT WE OFFER:
Participation in the Ohio Public Employees Retirement System (OPERS).
Full-time staff have access to comprehensive medical, dental, and vision benefits; competitive sick/vacation leave; and company paid life insurance.
Standard full-time work week of 37.50 hours (1950 hours per year).
Compensation $20.51 to $23.08 per hour ($40,000 to $45,000 annually) commensurate with experience
SUMMARY
The Office Operations Specialist oversees the daily operations that support the organization's administrative, technology, and facility functions. This position is responsible for coordinating information technology and communications systems, purchasing and administrative activities, and maintenance needs. The Office Operations Specialist ensures smooth and efficient office operations while supporting the goals and mission of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITES: the essential functions include, but are not limited to, the following. Additional duties may be assigned as necessary to meet the needs of the organization.
Administrative Coordination and Support
Provide administrative support and assist management in adhering to office procedures.
Assist with CFIS CLT entry and other accounting support.
Coordinate conference registrations and travel arrangements for staff.
Maintain organized records of contracts, vendors, and service agreements.
Procurement and Purchasing
Manage purchasing activities in accordance with established procurement policies.
Track purchase requisitions, prepare purchase orders, place orders, and resolve order or billing discrepancies.
Assist management with major procurement projects and vendor negotiations.
Facilities and Maintenance
Coordinate maintenance and supply activities for all organizational facilities and equipment.
Schedule services, obtain quotes, and manage vendor relationships for facility upkeep.
Be available to respond to after-hours facilities or IT emergencies when needed.
Information Technology, Software, and Communications Support
Coordinate with contracted IT, software, and telecommunications vendors by scheduling work, sharing information, and relaying staff needs or issues.
Provide basic user assistance and help with simple troubleshooting, support tickets, and organizing equipment maintenance.
Support planning and coordination of routine technology updates and upgrades performed by vendors.
Requirements
EDUCATION and/or EXPERIENCE
Associate degree from an accredited college or university or three to five years of related experience/training, or an equivalent combination of education and experience.
Strong communication and team-building skills with the ability to communicate effectively in both written and verbal form.
Demonstrated ability to exercise sound judgment and collaborate effectively across all levels of the organization.
Proven ability to maintain confidentiality regarding customer and staff information.
Skilled in vendor and supplier negotiations.
Strong organizational and multitasking abilities with attention to detail and deadlines.
General knowledge and experience in the use and maintenance of electronic hardware, networking systems, and software applications.
Ability to travel for training or conferences as needed.
Valid Ohio driver's license required.
Salary Description $20.51 to $23.08/hour; $40,000 to $45,000 annually
Trade Operations Specialist
Operations associate job in Solon, OH
We're looking for people who put their innovation to work to advance our success - and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions.
Work cross functionally with the supply chain to proactively collect compliance information from suppliers.
Act as subject matter expert and determine HTS, COO, and ECCN for nVent parts and assist with customs related issues, coordinating with local logistics teams to collect documentation for customs inspections when necessary.
Handle trade data within ERP to certify goods for applicable trade promotion or preferential origin programs including yearly country of origin certificates.
Review primarily import, and at times export, filings for accuracy. Track findings to identify problem areas.
Work closely with nVent designated brokers to assist with clearance of import shipments.
Guide/advise our in-house logistics team around the operational execution of importing goods to ensure peak service performance, cost-competitive agreements and legal compliance with all countries of origin or destination.
Remain current on relevant regulatory materials, publications, websites, customer requests and guidance issued by government agencies to provide interpretation and guidance to management.
Prepare compliance certifications to customers on behalf of the company.
Align with business resources and functional team members to implement business-level controls, identify training needs, as well as monitor and ensure adherence to policies, procedures and desk-level instructions relating to compliant import and export transactions, including restricted party screening.
Tariff, Duty and Trade agreement oversight - Anticipate, research and report on future changes in import/export laws and relevant local territory practices to make strategic adjustments to methods and procedures to optimize company benefit.
Participate in trade compliance associations to stay current on trade regulations.
Assist management in mitigating risks.
Lead all import transactions and applicable administrative USA, EU and foreign government programs to ensure all paperwork is processed efficiently and in a timely manner and meets all compliance requirements.
Oversee and review import documentation management systems.
YOU HAVE:
Bachelor's degree or equivalent business experience.
At least 4 years of experience working for an International Importer in the Trade Compliance, Logistics and/or Customs Compliance organization.
Knowledge of Harmonized Tariff Codes, Country of Origin, International Trade, Local Customs, Country Specific Requirements, and Free Trade Agreements.
Logical troubleshooting, critical thinking abilities, strong analytical and problem-solving skills.
Organized, detail oriented, strong analytical skills; ability to adapt quickly to changing priorities, and have a high degree of professionalism, diplomacy, discretion, and judgment.
Highly motivated, self-starter willing to meet strict deadlines and time constraints and work independently with little or no supervision.
Strong interpersonal and written communication skills.
Ability to work in a team environment and build professional relationships with internal and external partners.
Expertise with MS Office (Word, Excel and PowerPoint).
WE HAVE:
A dynamic global reach with diverse operations around the world that will stretch your abilities, provide plentiful career opportunities, and allow you to make an impact every day
nVent is a leading global provider of electrical connection and protection solutions. We believe our inventive electrical solutions enable safer systems and ensure a more secure world. We design, manufacture, market, install and service high performance products and solutions that connect and protect some of the world's most sensitive equipment, buildings and critical processes. We offer a comprehensive range of systems protection and electrical connections solutions across industry-leading brands that are recognized globally for quality, reliability and innovation.
Our principal office is in London and our management office in the United States is in Minneapolis. Our robust portfolio of leading electrical product brands dates back more than 100 years and includes nVent CADDY, ERICO, HOFFMAN, ILSCO, SCHROFF and TRACHTE. Learn more at **************
Commitment to strengthen communities where our employees live and work
We encourage and support the philanthropic activities of our employees worldwide
Through our nVent in Action matching program, we provide funds to nonprofit and educational organizations where our employees volunteer or donate money
Core values that shape our culture and drive us to deliver the best for our employees and our customers. We're known for being:
Innovative & adaptable
Dedicated to absolute integrity
Focused on the customer first
Respectful and team oriented
Optimistic and energizing
Accountable for performance
Benefits to support the lives of our employees
Benefit Overview
At nVent, we value our people and their health and well-being. We provide a broad benefits package with meaningful programs for eligible full-time employees that includes:
Medical, dental, and vision plans along with flexible spending accounts, short-term and long-term disability benefits, critical illness, accident insurance and life insurance.
A 401(k) retirement plan and an employee stock purchase plan - both include a company match.
Other supplemental benefits such as tuition reimbursement, caregiver, personal and parental leave, back-up care services, paid time off including volunteer time, a well-being program, and legal & identity theft protection.
At nVent, we connect and protect our customers with inventive electrical solutions. People are our most valuable asset. Inclusion and diversity means that we celebrate and encourage each other's authenticity because we understand that uniqueness sparks growth.
#LI-AM1
#LI-Hybrid
Auto-ApplyStore Operations Specialist
Operations associate job in Niles, OH
The Store Operations Specialist (SOS) leads and trains teams in performing all freight functions, including: unloading, processing, stocking, and resets.
Key Roles and Responsibilities
Provides customers a positive shopping experience
Performs cashier duties accurately while processing all transactions per policy.
Maintains 5S standards (Sort, Straighten, Systematic cleanup, Standardize and Sustain) in receiving.
Leads team in performing all freight functions including stocking and resets. Ensures Specialists are focused first in their specialized areas.
Unload, process, and stock freight to correct location, following merchandising guidelines.
Timely and thorough incident reporting compliance.
Performs store recovery tasks and housekeeping (inside and out) as required during stocking efforts.
Performs and trains team on store freight processing and merchandising responsibilities
Operates all equipment in a safe manner per directed procedures.
Ensures a safe working and shopping environment while minimizing shrink and damages.
Executes company directives, policies and procedures timely, accurately, and thoroughly.
Qualifications and Competencies
At least 18 years old
High School Diploma/Equivalent
Ability to work a flexible schedule including nights, weekends, and some holiday
Ability to lift a minimum of 50 lbs., team lift 100 lbs.
Contributes to a customer focused environment while demonstrating excellent service.
Communicates clearly with customers, team and leadership.
Reliable and trustworthy
Ability to work effectively independently and within a team to perform all tasks as assigned.
Maintains a positive attitude; works with a sense of urgency; demonstrates timely and thoroughly execution.
Flexible with an ability to handle multiple tasks where priorities shift with the demands of the business.
Auto-ApplyOperations Coordinator- Repair (Cleveland)
Operations associate job in Broadview Heights, OH
The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- Repair in Cleveland, OH. Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively.
ESSENTIAL JOB FUNCTIONS:
* Review Dispatch callback report to identify all callbacks held for morning service
* Verify manpower has been assigned
* Review unassigned tickets with service superintendent or service manager
* Review and update branch flowchart, Shared Calendar, On Call Manager and On Car List. Sends detailed notification to Dispatch daily by 2:00PM
* Obtain updates from superintendent to update the Down Car List. Communicate down car information to dispatching.
* Review work in progress report weekly and provide update to regional shared services
* Provides status to National Accounts and customers on open work orders, completed callbacks and repairs. Update evening ticket with the monthly work order #.
* Maintain and track field employee vacations requests and enter into Ops tracking system.
* Act as liaison between the branch operations and regional dispatch.
* Assists mechanics with information technology downloads on mobile devices and into other Systems, ordering, brochures and tools. Order new phones and replacements for service and repair department.
* Assists managers with safety meetings and maintains documentation.
* Assists service manager with a review of weekly pre-invoicing reports. Review special accounts for billing. Obtain purchase orders for jobs that require purchase orders for billing
* Entering time and expense manually for payroll, cost corrections and Friday payroll submission. Track and send receipts to regional office.
* Creates parts requisitions and receives parts. Reviews weekly report of un-received invoices.
* Performs research and review for Service Manager - which may include running Account History reports, work in process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls
* Assign assistant tickets to mechanics, as needed.
* Compile data and complete reports for high profile service accounts, as needed.
* Compile data/information for legal for First Report of Incidents and/or lawsuits (copies of contracts, tickets, and requested data) (assist office manager and/or contract sales admin to compile the required documentation)
* Review open ticket report and submits to regional dispatchers
* Review invoice on-hold reports and works with Regional Procurement Department to correct.
* Order uniforms for service
* Manage vehicles and submits change forms to LeasePlan (N/A if branch has office manager or warehouse supervisor)
Central Operations Coordinator
Operations associate job in Youngstown, OH
Youngstown, OH 44505
Newsweek's list of Top 100 Most Loved Workplaces for 2024
Salary Range: $52k per Year (Based on Experience)
Manage conflict resolution for drivers on their daily and weekly assignments
Generate communication regarding the status of active deliveries between drivers, customers, and members of Aim Management team
Communicate staffing needs on driver coverage plan, and manage driver call off events
Report driver discipline issues to department manager and corporate HR. Resolve customer complaints and keep accurate notes to file on all account staff.
Basic load board/dispatch functions
Assist in implementation of new department processes
Apply basic knowledge of DOT rules and regulations
Support for unsupervised accounts as needed
Full Time
Minimum 2 years' experience in the trucking industry, routing, and basic dispatch techniques
Knowledge if DOT and HOS regulations helpful
Excellent written and verbal communication skills are a must
Proficient in Microsoft Office and Excel
Benefits for Employee & Family:
Anthem Blue Cross/Blue Shield Medical Coverage
Dental and Vision
401K Company Match
Paid Vacation and Holidays
Company Paid Life Insurance
Short-Term/Long-Term Disability
Room for growth! Aim promotes from within!
Click to apply or contact a recruiter with questions by calling ************ or via email at [email protected].
Aim Transportation Solutions is a Top 30 Logistics Company! We are family-owned and financially strong. Aim Transportation Solutions has been in business for over 40 years and has grown to 1,000+ employees providing service nationwide. For more information about Aim Transportation Solutions, visit ****************
#other
Store Operations Specialist
Operations associate job in Niles, OH
The Store Operations Specialist (SOS) leads and trains teams in performing all freight functions, including: unloading, processing, stocking, and resets.
Key Roles and Responsibilities
Provides customers a positive shopping experience
Performs cashier duties accurately while processing all transactions per policy.
Maintains 5S standards (Sort, Straighten, Systematic cleanup, Standardize and Sustain) in receiving.
Leads team in performing all freight functions including stocking and resets. Ensures Specialists are focused first in their specialized areas.
Unload, process, and stock freight to correct location, following merchandising guidelines.
Timely and thorough incident reporting compliance.
Performs store recovery tasks and housekeeping (inside and out) as required during stocking efforts.
Performs and trains team on store freight processing and merchandising responsibilities
Operates all equipment in a safe manner per directed procedures.
Ensures a safe working and shopping environment while minimizing shrink and damages.
Executes company directives, policies and procedures timely, accurately, and thoroughly.
Qualifications and Competencies
At least 18 years old
High School Diploma/Equivalent
Ability to work a flexible schedule including nights, weekends, and some holiday
Ability to lift a minimum of 50 lbs., team lift 100 lbs.
Contributes to a customer focused environment while demonstrating excellent service.
Communicates clearly with customers, team and leadership.
Reliable and trustworthy
Ability to work effectively independently and within a team to perform all tasks as assigned.
Maintains a positive attitude; works with a sense of urgency; demonstrates timely and thoroughly execution.
Flexible with an ability to handle multiple tasks where priorities shift with the demands of the business.
Auto-ApplyPart-Time Lot Operations Specialist II (Manheim)
Operations associate job in Brook Park, OH
Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Lot Operations Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $14.71 - $22.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
* Accountable for tracker inventory.
* Manages the retrieval of trackers that require further attention (RFA) and determines corrective action
* Responsible for returning defective trackers to Cox2M, ensuring user interface and billing accurately reflects returns and new orders.
* Proactively monitors and works with team(s) to address issues to prevent leakage (
* Capture and process electronic images of vehicles.
* Upload all pictures associated with electronic condition reports (ECR) and verify the quality and accuracy of each photograph.
* Maintain knowledge of the MIC 2.0, Imaging Workbench Tool and ECR Image Tool.
* Facilitate the re-imaging of any substandard images.
* Move vehicles and stage them in a safe arrangement to their proper destinations.
* Label vehicles with sale and routing labels to maintain accurate movements.
* Communicate with leadership regarding the status of inventory to facilitate accurate and efficient vehicle moves.
* Responsible for continuous improvement efforts relating to safety and efficient movement and imaging of vehicles.
* Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
* Perform other duties as assigned by leadership.
Qualifications:
Minimum:
* High School Diploma/GED and 3 years' experience in a related field.
* OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline.
* OR 5 years' experience in a related field
* Safe drivers needed; valid driver's license required.
* Ability to drive vehicles with standard and automatic transmission.
* Basic mechanical knowledge of identifying (i.e., flat tires, low gas, jump-starting vehicles.)
Preferred:
* Ability to drive vehicles with both standard (manual) and automatic transmissions preferred
* Basic mechanical knowledge of flat tires, low fuel, jump starting vehicles, etc.
* Required to stand, walk, reach, talk and hear, vision abilities required to include close, distance and color vision, depth perception and ability to adjust focus
* Ability to stand for prolonged periods of time
* Ability to lift 1-15 pounds
* Must be able to walk long distances
Work Environment:
Constant exposure to outdoor weather conditions and moderate noise.
Schedule:
This is part-time position and the schedule will be either Monday-Wednesday or Wednesday-Friday .
Drug Testing
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Benefits
Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.
About Us
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Auto-ApplyOperations Coordinator
Operations associate job in Hudson, OH
“The Deal Saver”
At Home Genius Exteriors, we don't just set appointments-we protect them. As an
Appointment Experience Specialist, you'll play a key role in turning qualified leads into closed
deals - ensuring every opportunity is set up for success. You'll ensure every scheduled
appointment is solid, confirmed, and ready to roll for our outside sales reps (Home Remodeling
Experts).
This isn't your average confirmation gig. This is about quality with purpose - every dial should
move the needle. You'll make sure homeowners are fully prepared, aligned, and excited to meet
with us. And when a customer is on the fence? You'll use your passion, purpose, and people
skills to save the day-and the appointment.
What You'll Do:
● Confirm scheduled appointments through outbound calls and texts with a focus on
clarity, accuracy, and engagement.
● Overcome hesitations - demonstrate your strong negotiation skills-saving
appointments from slipping through the cracks.
● Inject energy and confidence into every interaction, leaving customers reassured and
looking forward to the appointment.
● Support in raising the bar on appointment quality- by communicating with appointment
setters and offering valuable feedback.
● Re-engage canceled or missed appointments with optimism and strategy-turning “not
now” into “let's make it happen”.
This Role Is Perfect If You:
● Thrive on fast-paced communication and can build rapport effortlessly.
● See a “maybe” as a challenge-not a defeat.
● Are passionate about people, motivated by goals, and driven by outcomes.
● You enjoy bringing a little order to the madness and catching the small stuff before it
snowballs.
● Want to be part of a company that's growing fast-and taking you with it.
What You'll Need:
● Phone presence that's confident, warm, and clear (conversational, not just someone
who can read the script!)
● Strong attention to detail and a knack for spotting issues early to keep appointments on
track.
● Must have experience with home improvement confirmation
● Reliable, coachable, and committed to crushing team goals.
● A sense of humor and a healthy dose of grit-we work hard and have fun doing it.
What's In It For You:
● Competitive hourly rate + performance bonuses
● In-office team environment with upbeat energy and supportive leadership
● Clear path to growth-this is a department that is vital to the success of the organization.
We will grow with the business.
● Weekly recognition, fun contests, and team celebrations
● Comprehensive benefits package - including Health, Dental, and Vision
Let's Talk!
If you're ready to help us lock in appointments, reduce fallout, and raise the bar, we'd love to
hear from you. Apply today and become the glue between appointment setting and sales at
Home Genius Exteriors - where strong performance leads to real rewards!
Part-Time Lot Operations Specialist II (Manheim)
Operations associate job in Brook Park, OH
Company
Cox Automotive - USA
Job Family Group
Vehicle Operations
Job Profile
Lot Operations Specialist II
Management Level
Individual Contributor
Flexible Work Option
No remote option; must work at a specified Cox location
Travel %
No
Work Shift
Day
Compensation
Hourly base pay rate is $14.71 - $22.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
Accountable for tracker inventory.
Manages the retrieval of trackers that require further attention (RFA) and determines corrective action
Responsible for returning defective trackers to Cox2M, ensuring user interface and billing accurately reflects returns and new orders.
Proactively monitors and works with team(s) to address issues to prevent leakage (
Capture and process electronic images of vehicles.
Upload all pictures associated with electronic condition reports (ECR) and verify the quality and accuracy of each photograph.
Maintain knowledge of the MIC 2.0, Imaging Workbench Tool and ECR Image Tool.
Facilitate the re-imaging of any substandard images.
Move vehicles and stage them in a safe arrangement to their proper destinations.
Label vehicles with sale and routing labels to maintain accurate movements.
Communicate with leadership regarding the status of inventory to facilitate accurate and efficient vehicle moves.
Responsible for continuous improvement efforts relating to safety and efficient movement and imaging of vehicles.
Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
Perform other duties as assigned by leadership.
Qualifications:
Minimum:
High School Diploma/GED and 3 years' experience in a related field.
OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline.
OR 5 years' experience in a related field
Safe drivers needed; valid driver's license required.
Ability to drive vehicles with standard and automatic transmission.
Basic mechanical knowledge of identifying (i.e., flat tires, low gas, jump-starting vehicles.)
Preferred:
Ability to drive vehicles with both standard (manual) and automatic transmissions preferred
Basic mechanical knowledge of flat tires, low fuel, jump starting vehicles, etc.
Required to stand, walk, reach, talk and hear, vision abilities required to include close, distance and color vision, depth perception and ability to adjust focus
Ability to stand for prolonged periods of time
Ability to lift 1-15 pounds
Must be able to walk long distances
Work Environment:
Constant exposure to outdoor weather conditions and moderate noise.
Schedule:
This is part-time position and the schedule will be either Monday-Wednesday or Wednesday-Friday .
Drug Testing
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Benefits
Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.
About Us
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Auto-ApplyGrain Operations Specialist
Operations associate job in Grafton, OH
Reports to: Grain Operations Manager Position Objective: The Grain Operations Specialist takes Individuals who take pride and ownership in their work and are conscientious, enjoy physical work, driven to interact with others, respond positive to pressure and have an internal drive to take care of our customers.
About us: Centerra Co-op is a challenging environment surrounded by teammates that want the best for our customers. Our work environment includes flexibility of daily tasks, locations and interaction with teammates. Employees are encouraged every day and ask questions to improve the workplace. Our customers drive our business, and we work shoulder to shoulder with them to improve their operation as they define success.
Occupation Specific Tasks:
Safety is the first priority
Ability to grading grain, sample grain and storage of grain delivered by customers after being properly trained
Maintain grain grading license
Work with team to ship and receive grain commodities
Education: High School Graduate or equivalent. Centerra Co-op is proud to be a drug-free workplace. Centerra supports teammates that are curious, humble and committed.
By signing this application, I authorize Centerra Co-op to conduct a background check to verify the information provided. I understand that this may include, but is not limited to, criminal records, employment history, and credit reports. I consent to the collection, use, and disclosure of this information for employment/rental purposes. I acknowledge that I have the right to dispute any inaccuracies in the report. Centerra Co-op complies with all applicable federal and state laws regarding background checks.
By signing this application, you are agreeing to Centerra's drug-free workplace.
Business Operations Coordinator
Operations associate job in Brecksville, OH
Job DescriptionBusiness Operations Coordinator
Non-Exempt | Hybrid | Brecksville HQ (Minimum 3 days onsite)
The Business Operations Coordinator provides administrative, operational, and sales support across the organization. This role is responsible for day-to-day office management, leadership support, outbound outreach activities, documentation workflows, and coordination for internal and external stakeholders. Strong proficiency in Excel and experience using AI-based productivity tools are required.
Primary ResponsibilitiesAdministration & Office Operations
· Manage daily administrative tasks including scheduling, calendaring, mail distribution, meeting preparation, basic reporting, and leadership support.
· Maintain office functionality: workspace organization, supply management, visitor coordination, and communication with building tenants.
· Support facility leasing efforts and respond to inquiries as needed.
· Coordinate vendor activity and maintenance requests.
· Use Excel and AI-enabled tools to streamline administrative and operational workflows.
Sales & Client Support
· Conduct routine outbound calls to former clients, prospects, and referral contacts.
· Maintain CRM data, follow-up plans, and activity tracking using applicable applications, Excel and AI tools.
· Support agreement preparation, signature tracking, and file organization as needed.
· Assist with scheduling calls and meetings for the leadership team.
Marketing & Event Support (Light)
· Execute simple website updates and social media posts when content is provided.
· Assist with planning and supporting internal or external company events.
Chess-Related Program Support (CEO's non-profit)
· Cleveland Chess Foundation: oversee store/learning center operations, scheduling, and visitor engagement.
· Chess Guild: coordinate communications, scheduling, and logistics with participating clubs.
Requirements
Required Skills & Experience
· Strong proficiency in Excel and AI-powered business efficiency tools for organization, workflow management, or task automation.
· Strong written and verbal communication skills.
· Comfortable making outbound calls to clients and prospects.
· Ability to prioritize shifting tasks and work independently in a small-team environment.
· Ability to be onsite in Brecksville a minimum of three days per week, with flexibility for additional onsite needs.
· Experience supporting operational or administrative processes in a small organization where each team member assumes multiple roles as needed.
Preferred Experience
Familiarity with Quickbooks
Equal Opportunity Statement
USA Firmware is an equal opportunity employer.
Benefits
This position is eligible to participate in USA Firmware's medical benefit plan. Additional benefits include Simple IRA matching contributions, PTO, ten paid holidays and floating days.