Ready to be pushed beyond what you think you're capable of? At Coinbase, our mission is to increase economic freedom in the world. It's a massive, ambitious opportunity that demands the best of us, every day, as we build the emerging onchain platform - and with it, the future global financial system.
To achieve our mission, we're seeking a very specific candidate. We want someone who is passionate about our mission and who believes in the power of crypto and blockchain technology to update the financial system. We want someone who is eager to leave their mark on the world, who relishes the pressure and privilege of working with high caliber colleagues, and who actively seeks feedback to keep leveling up. We want someone who will run towards, not away from, solving the company's hardest problems.
Our ******************************** is intense and isn't for everyone. But if you want to build the future alongside others who excel in their disciplines and expect the same from you, there's no better place to be.
While many roles at Coinbase are remote-first, we are not remote-only. In-person participation is required throughout the year. Team and company-wide offsites are held multiple times annually to foster collaboration, connection, and alignment. Attendance is expected and fully supported.
*Team/ Role Paragraph:*
Liquifi is Coinbase's token management platform powering end-to-end token launches, distributions, vesting schedules, and compliance for crypto-native teams, protocol foundations, and token issuers. We work hand-in-hand with our Coinbase Prime custody and trading platforms to provide the most secure, compliant, and efficient way to manage the token lifecycle.
The Liquifi Operations team is the execution engine that makes these launches possible, ensuring stakeholders get their tokens on time, in compliance, and without error.
As an OperationsAssociate, you will be a critical link between our customers and our platform's core functions. You'll serve as the primary operational point of contact for our clients, handling everything from initial onboarding to troubleshooting complex issues. While you'll manage incoming requests from account administrators (B2B) and token recipients (B2C), your role goes beyond traditional support. You will conduct in-depth investigations into on-chain and platform-level issues, partnering directly with our Engineering and Product teams to diagnose root causes and drive permanent solutions.
Through this work, you'll become a trusted subject matter expert on token distributions and custody workflows, helping to streamline operational processes and build a best-in-class client experience. This is a highly cross-functional role requiring precision, ownership, and a deep curiosity for both on-chain and custodial workflows.
*What you'll be doing:*
* Serve as the first point of contact for clients on all operational issues, providing responsive Tier 1 support and owning the full lifecycle of an issue from initial triage through to resolution.
* Partner directly with Engineering to troubleshoot and resolve complex on-chain and platform-level issues, providing clear, concise analysis to accelerate resolution.
* Assist in the execution of core token events, including vesting releases and distributions, ensuring accuracy and timeliness.
* Lead the operational onboarding for new clients, ensuring a seamless setup and providing expert guidance on platform workflows.
* Proactively identify opportunities for process improvement, converting recurring support requests into scalable, self-serve documentation and improved operational runbooks.
*What we look for in you:*
* 3+ years of relevant experience in a high-stakes operational, technical support, or client-facing role within crypto, fintech, or capital markets.
* A systems-level thinker: You don't just resolve the issue at hand; you instinctively look for root causes, patterns, and opportunities to build more scalable, efficient processes for the future.
* Strong foundational understanding of blockchain transactions, wallets (custodial and non-custodial), and key Web3 concepts.
* Proven ability to execute with precision and a high degree of ownership, especially under tight timelines.
* Proficiency with support/CRM tooling (e.g., Zendesk, Salesforce Service Cloud).
* Demonstrated experience protecting user privacy and handling confidential information.
* Excellent de-escalation skills and the ability to build trust with frustrated users.
* Precise and efficient written and verbal communication, capable of translating technical findings to both client and engineering audiences.
* Cognitive tenacity when dealing with uncertainty and a natural curiosity for solving complex problems.
* Bias for action, a natural sense of urgency, and the capacity to adhere to SLAs.
* Experience creating support playbooks or standard operating procedures (SOPs).
*Nice to haves:*
* Experience using/training AI chatbots for support teams
* Experience with Coinbase Prime or similar institutional custody platforms.
* Experience in a compliant/regulated work environment.
* B2B onboarding/implementation experience.
* Understanding of tokenomics, token vesting schedules, or smart contract-based distributions.
* Data analysis skills (SQL is a plus).
* In-depth knowledge of blockchain ecosystems beyond Ethereum
Job #: P72785
*Location*: US, remote-first (listing may say NY, anywhere in US is suitable)
*Pay Transparency Notice:* Depending on your work location, the target annual salary for this position can range as detailed below. Full time offers from Coinbase also include bonus eligibility + equity eligibility**+ benefits (including medical, dental, vision and 401(k)).
Pay Range:
$108,630-$127,800 USD
Please be advised that each candidate may submit a maximum of four applications within any 30-day period. We encourage you to carefully evaluate how your skills and interests align with Coinbase's roles before applying.
Commitment to Equal Opportunity
Coinbase is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law. Coinbase will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law. For US applicants, you may view the *********************************************** in certain locations, as required by law.
Coinbase is also committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact us at accommodations***********************************
*Global Data Privacy Notice for Job Candidates and Applicants*
Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available ********************************************************** By submitting your application, you are agreeing to our use and processing of your data as required.
*AI Disclosure*
For select roles, Coinbase is piloting an AI tool based on machine learning technologies to conduct initial screening interviews to qualified applicants. The tool simulates realistic interview scenarios and engages in dynamic conversation. A human recruiter will review your interview responses, provided in the form of a voice recording and/or transcript, to assess them against the qualifications and characteristics outlined in the job description.
For select roles, Coinbase is also piloting an AI interview intelligence platform to transcribe and summarize interview notes, allowing our interviewers to fully focus on you as the candidate.
*The above pilots are for testing purposes and Coinbase will not use AI to make decisions impacting employment*. To request a reasonable accommodation due to disability, please contact accommodations[at]coinbase.com
$108.6k-127.8k yearly 60d+ ago
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Annuity Operations Associate
Advisors Excel 3.8
Operations associate job in Topeka, KS
Annuity OperationsAssociate Department: Annuity Operations Reporting to: Annuity Operations Manager Are you someone who loves detail-oriented work? Our Annuity Operations Department plays an integral role in processing new annuity business for our advisors. From reviewing applications, following up on pending business to post-issue maintenance, our team is dedicated to moving the business forward.
Customer service is at the forefront of this teams' mind - representing AE in the most positive way possible while delivering timely and quality results. As an Associate you will learn about our industry and the entire annuity application process. After building a foundation of knowledge, you will have the ability to advance within the department as you gain proficiency in various aspects of the application process.
What you'll do:
* Conduct calls and send email communication to follow up on pending applications to ensure they are being processed in a timely manner
* Record status of pending applications in our internal tracking system
* Diligently communicate with transfer companies to confirm funds are moving
* Correspond with advisors and their office staff on the status of pending business
Experience you'll bring:
* Strong organizational skills; capacity to manage heavy workload while navigating a variety of competing, ever changing priorities
* Confident, professional and articulate in written and verbal communication; ability to build a rapport with all personality types and all levels of staff
* Detail oriented, focused on quality in all aspects of your work
* PC proficiency, ability to work on several platforms at once
* Ability to work independently, but also as a collaborative team member
Bonus Points:
* Prior experience working in financial services industry
* Previous customer service experience
What you'll get:
* Amazing benefits including medical, dental, vision and 401k (with matching options)
* Generous PTO package from your start date
* Access to an on-site café, gym and primary care
* Continuous personal and professional development opportunities
* Recognition for hard work & exemplary performance
* Employee sponsored events…and more!
Who We Are:
Advisors Excel is a fast paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions, to sales and marketing, our end goal is to help continually grow advisors' businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team!
Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here - as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily.
#LI-RH1
$33k-57k yearly est. 15d ago
Support Operations Associate I
Alarm.com 4.8
Operations associate job in Lawrence, KS
Do you have a passion for providing exceptional customer service and solving complex problems? Do you enjoy troubleshooting technology? If you answered yes, we are looking for you to join our Alarm.com contact center. In this role, you will provide phone-based technical support for our dealers by helping them ensure devices in end user's homes and businesses are functioning properly.
Prior technical knowledge is not required; however, technical curiosity and a willingness to learn are key to your success in the role. In fact, candidates without previous technical support experience are strongly encouraged to apply; we see great success in candidates coming from retail, food service, and hospitality industries that are looking to make a career change.
RESPONSIBILITIES
Provide exceptional phone-based customer support regarding Alarm.com products and services
Be inquisitive, logical, and persistent in developing troubleshooting steps to remedy any technical concerns and find solutions
You must be a positive and proactive problem-solver with the ability to think on your feet while providing excellent customer service.
Share knowledge within the team via documentation, on-going training, and participation in lab exercises and product testing
Collaborate with other team members to ensure on-going improvements in quality and service
Have fun in a stimulating and fast-paced environment in which you'll never be bored and you're constantly learning
Other duties as assigned
In joining the technical support team, you will learn about:
Alarm.com's products, services, and devices by participating in extensive in-house training sessions and having hands-on experience in setting up a complete Alarm.com system
The security industry, Alarm.com's business model, marketing strategies, and how we work together with the dealers
CUSTOMER SUPPORT ASSOCIATE REQUIREMENTS
Strong customer service orientation and disposition
Interest in technology (although prior related technology expertise is not required)
Ability to work in multiple technical mediums simultaneously while remaining attentive to customer and their concern
Demonstrated experience with logical thinking and problem solving
Strong technical aptitude and computer skills (e.g., Web-based applications, Mobile applications, Excel, Word)
Excellent written and verbal communication skills - fluency in Spanish, French, or Portuguese is a plus!
A self-starter who is able to operate independently, within a team environment
Bachelor's Degree, preferred
Phone-based support skills, preferred
This is a hybrid position that requires you to work in-person from our Lawrence, KS offices.
WHY WORK FOR ALARM.COM?
While providing unprecedented service, our team also focuses on making work fun! No matter what your interests are you will find like-minded people at Alarm.com. You can be a part of our amazing community that includes monthly game nights (D&D, Azul, Splendor), nerf wars during the workday, themed potlucks, group outings, trivia nights, and countless other activities. We even have a casual environment (yes, you really can wear jeans to work every day!)
Collaborate with outstanding people: We hire only the best. Our quality standards are high and our employees enjoy working alongside other high achievers.
Make an immediate impact: New employees can expect to be given responsibility for bringing new technologies to the marketplace within weeks. You are empowered to perform as soon as you join the Alarm.com team!
Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and gain a broad knowledge base across multiple areas of the business.
Work with latest technologies: As we continue to lead the industry, we require expertise across a broad spectrum of technologies including short and long-range wireless communication, video surveillance, lighting and HVAC automation, web development, and backend application development and hosting.
Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other social events!
COMPANY INFORMATION
Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we're innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more. We're seeking those who are passionate about creating change through technology and who want to make a lasting impact on the world around them.
For more information, please visit **************
COMPANY BENEFITS
Alarm.com offers competitive pay and benefits inclusive of subsidized medical plan options, an HSA with generous company contribution, a 401(k) with employer match, and paid holidays, wellness time, and vacation increasing with tenure. Paid maternity and bonding leave, company-paid disability and life insurance, FSAs, well-being resources and activities, and a casual dress work environment are also part of our outstanding total rewards package!
Alarm.com is an Equal Opportunity Employer
In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.
Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services. However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to ********************************.
JR105561
#LI-TG1
#LI-Onsite
$29k-48k yearly est. Auto-Apply 15d ago
Business Operations Specialist III
Oracle 4.6
Operations associate job in Topeka, KS
We're on a journey to advance how health happens with technologies that support clinicians, inspire innovation, empower patients, and save lives. Our mission? To create a human-centric healthcare experience powered by unified global data. It's a big challenge, but big challenges are what we do best. We're already transforming some of the world's largest health systems-helping them turn data into lifesaving decisions and better patient care.
We want people just as dedicated as we are making history with the advancement of Federal Healthcare systems. If you're excited about making healthcare more human, you've come to the right place.
**About the Position:**
Oracle Health Government Services is seeking a Federal Project Analyst to join our mission-driven organization. In this role, you will primarily focus on supporting business and project operations, with a particular emphasis on invoicing reconciliation and ensuring compliance with the Federal Acquisition Regulation (FAR) and contract-specific documentation requirements. The ideal candidate will possess strong analytical skills, a deep understanding of FAR principles, and expertise in streamlining invoicing processes to improve efficiency and maintain timely revenue recognition.
As a Project Analyst, you will work closely with Account Leaders, Finance, and other internal departments to ensure that invoicing processes are efficient, compliant, and aligned with project and financial goals. You will play a crucial role in optimizing workflows, ensuring accuracy in billing, and supporting the overall success of the project from both operational and financial perspectives.
**This role comes with a committment to be in-office 4 days per week in Arlington, VA.**
**Responsibilities** :
Invoicing & Reconciliation:
Manage the invoicing process, ensuring that all invoices are accurate and in compliance with Federal Acquisition Regulation (FAR) and specific contract terms. Reconcile invoices with project deliverables, contract agreements, and financial records to ensure timely and accurate revenue recognition. Reconcile any issues or discrepancies.
Regulatory Compliance & Documentation:
Ensure all project invoicing and billing processes adhere to the complex requirements outlined in FAR, as well as the specific terms and conditions of each contract. Maintain comprehensive knowledge of FAR clauses, contract terms, and industry best practices to ensure compliance throughout the project lifecycle.
Process Improvement & Efficiency:
Identify opportunities to streamline invoicing and reconciliation processes to increase operational efficiency and reduce cycle times. Implement process improvements and automation where possible to enhance the speed and accuracy of invoicing and project financial reporting.
Reporting & Analysis:
Provide detailed reports and analyses of invoicing performance, project financials, and compliance metrics to key stakeholders.
Top skills or competencies to be successful:
- Collaboration with Account Leaders, Project Managers, Finance, and other cross-functional departments
- Ability to analyze issues and work to provide viable solutions.
Education, certifications, or experience (preferred/required):
- Bachelors degree plus a minimum of 5 years experience, or project management experience
- Previous Federal Contracting experience preferred
- US Citizenship is required with an ability to obtain and maintain a government security clearance (Public Trust).
Oracle Health Mission Statement:
At Oracle, we believe we have a moral obligation to leverage our resources, knowledge, and expertise-as well as our successes in other industries-and apply them to healthcare and health research to make a meaningful impact. Healthcare is personal, and the work we do truly makes a difference for providers and patients.
**Responsibilities**
Serve as a liaison with other divisions such as Finance, Contracts, HR, Legal, Shared Services, Accounts Receivable, Purchasing, and Risk Management in an effort to ensure accurate and timely transaction processing. Collect, input, verify, correct, and analyze data to measure key performance indicator actual versus business objectives. Provide updates to management regarding budget to actual, informing them of deviations and opportunities. Provide management with economic impact and compliance issues surrounding key business decisions and/or deals. Communicate Oracle Business Practices to the organization and monitor process and approvals for full compliance. Drive implementation of new processes and procedures.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $29.42 to $60.63 per hour; from: $61,200 to $126,100 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC3
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
$61.2k-126.1k yearly 58d ago
Install Operations Coordinator
Clarion Home Services Grp 4.3
Operations associate job in Topeka, KS
At Clarion Home Services Group, we are dedicated to creating a differentiated experience within the home services industry (HVAC, electrical, and plumbing) through building an enterprise comprised of high-quality and growing brands supported by a best-in-class organizational culture, team, and operating model. The business aspires to grow profitably over the next few years by using an aggressive acquisition and organic growth strategy that brings together the best of our local brands' team, people and processes. The Install Operations Coordinator is the operational heartbeat of our HVAC installation process. You will be responsible for ensuring every sold job is fully vetted, prepared, and efficiently scheduled. This role requires exceptional organizational skills, a high level of attention to detail, and the ability to balance multiple moving parts daily to ensure seamless operations and world-class customer satisfaction. Work Location: On-site position at Topeka, KS location. Hours: Standard business hours with flexibility for occasional extended hours based on seasonal demand. Travel: Up to 25% travel required to visit branch locations or job sites. Why You'll Love Working Here:
Great company culture that focuses on growth, teamwork, and respect, and we like to have fun too!
Employee benefits start on the 1st of the month following hire date.
Medical (3 affordable medical plans to choose from), Dental and Vision Insurance
Company Paid Benefits: Short-Term and Long-Term Disability, Life Insurance
Employee Assistance Program (EAP)
Optional Benefits: Flexible Spending Accounts, Health Savings Accounts, Supplemental Medical Insurance, Pet Insurance, and ID & Legal Shield
401k with Company Match!
Generous Paid Time Off and 9 Paid Holidays
Compensation: $25.00 - $28.00 per hour
What You'll Do:
Job Readiness Review: Audit 40+ jobs to confirm absolute readiness for installation. This includes verifying equipment specifications, permits, financing approvals, and customer notes.
Resource Coordination: Ensure all materials, labor, and special site requirements are documented and staged before a job hits the calendar.
Strategic Scheduling: Manage the installation calendar for Comfort Advisors, ensuring jobs are only scheduled once 100% of requirements are met.
Cross-Departmental Collaboration: Work closely with warehouse and field teams to keep installations on track; generate operational reports and documentation as requested by management.
What You Bring:
Experience: Previous experience in scheduling, project coordination, or high-volume administrative roles. Familiarity with HVAC systems and installation processes is strongly preferred.
Tech Savvy: Proficiency in scheduling software and standard office tools (Microsoft Office/Google Workspace).
Accuracy: Proven ability to handle high-volume reviews with precision and speed.
Communication: Excellent verbal and written communication skills to bridge the gap between sales and installation teams.
If you are a detail-driven professional looking to grow with a leader in home services, we want to hear from you.
$25-28 hourly 3d ago
Operations Coordinator
Sharecare 4.4
Operations associate job in Topeka, KS
Sharecare is the leading digital health company that helps people - no matter where they are in their health journey - unify and manage all their health in one place. Our comprehensive and data-driven virtual health platform is designed to help people, providers, employers, health plans, government organizations, and communities optimize individual and population-wide well-being by driving positive behavior change. Driven by our philosophy that we are all together better, at Sharecare, we are committed to supporting each individual through the lens of their personal health and making high- quality care more accessible and affordable for everyone. To learn more, visit ***************** .
**Job** **Summary:**
The Operations Coordinator supports Population Health Operations by managing referral workflows, coordinating staffing and licensure processes, facilitating onboarding activities, and ensuring consistent operational quality. This role enables efficient service delivery, strong client performance, and seamless coordination across internal teams.
**Essential Responsibilities**
**Operational Support**
+ Manage and assign incoming referrals in Guiding Care and route self‑referrals appropriately.
+ Maintain licensure tracking documents and send required notifications for updates or renewals.
+ Produce and distribute staffing reports and quality data; submit required data to internal and client partners.
+ Administer CareFirst platform access, including system setup, password resets, and coordination with IT.
**Onboarding & Workforce Coordination**
+ Facilitate onboarding for new hires across Operations Support and Care Management, including systems access, training coordination, and removal of staff from systems upon termination.
+ Add RN hires to licensure trackers, validate Nursys data, and provide licensure guidelines and operational presentations.
+ Generate licensure repayment agreements and ensure accurate submission to HR.
+ Maintain onboarding and new‑hire tracking tools; send welcome communications and respond to the Welcome mailbox.
+ Support identification and coordination of SMEs for training and upskilling requests.
**Policy & Compliance Support**
+ Assist in the annual update and posting of Pop Health Operations policies, ensuring SME input and VP approval.
+ Maintain Quality and Population Health policy trackers and update PowerDMS as required.
+ Support annual Business Continuity Plan reviews and documentation updates.
**Recognition & Engagement**
+ Manage all rewards and recognition expense requests, processing, and purchases.
+ Oversee Care Crew activities, membership, and staff feedback collection to drive engagement.
**Process Improvement & Project Coordination**
+ Ensure operational projects and recurring processes are delivered accurately and meet internal and client standards.
+ Monitor schedules, risks, and scope to maintain quality and timeliness.
+ Identify, propose, and support process improvement initiatives that increase efficiency and reduce cycle times.
**Issue Resolution & Internal Collaboration**
+ Research and resolve issues related to incentive payments, equipment, system access, and licensure reimbursement.
+ Collaborate with cross‑functional partners-including Quality, Training, Shared Services, and client teams-to ensure effective service delivery and issue resolution.
+ Escalate operational issues appropriately and follow through to closure.
**Communication & Administrative Support**
+ Communicate trends, issues, and operational updates clearly in both written and verbal formats.
+ Support administrative needs such as meeting coordination, collateral creation, note‑taking and distribution, reporting, and preparation of operational materials.
+ Maintain accurate documentation of all communications and client information using internal tools.
+ Represent and promote Population Health Operations capabilities to internal stakeholders.
**Other Duties**
+ Perform other responsibilities as assigned to support operational excellence.
**Specific Skills/** **Attributes:**
+ Process-oriented, strong troubleshooting and problem-solving skills..
+ Thrives in a dynamic, ever-changing, fast-paced, rapid cycle development environment.
+ Able to drive to completion of outcomes not just tasks.
+ Strong organization and prioritization skills
+ Strong verbal, written, and presentation skills.
**Qualifications:**
+ 4-year degree/diploma or equivalent operational experience.
+ Meeting facilitation experience preferred.
+ Project management or Six Sigma experience preferred.
+ Knowledge of the healthcare, and/or managed care industry required
+ Proficiency using MS Office - Word, Excel, Visio, PowerPoint, and Outlook
+ Experience working in cross-functional work groups.
Sharecare and its subsidiaries are Equal Opportunity Employers and E-Verify users. Qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, sexual orientation, gender identity, religion, age, equal pay, disability, genetic information, protected veteran status, or other status protected under applicable law.
Sharecare is an Equal Opportunity Employer and doesn't discriminate on the basis of race, color, sex, national origin, sexual orientation, gender identity, religion, age, disability, genetic information, protected veteran status,or other non-merit factor.
$29k-37k yearly est. 2d ago
Quality Operations Specialist
Welbehealth
Operations associate job in Topeka, KS
WelbeHealth PACE helps seniors stay in their homes and communities by providing medical care and community-based services. We believe in going the extra mile and aim to make a genuine difference in our participants' lives. Under the supervision of the Quality Operations Director (QOD), the Quality Operations Specialist is accountable for the maintenance and oversight of the WelbeHealth Quality Operations (QO) program. This role monitors staff compliance with state and federal regulations and WelbeHealth policies and procedures, as well as coordinates WelbeHealth audits
**Essential Job Duties:**
+ Collaborate with the QOD on the development of Quality Improvement (QI) Program initiatives and priorities
+ Serve as a primary resource for QO Coordinators to ensure accurate application of quality policies and procedures
+ Coordinate messaging for the QO team, including maintenance of email inboxes and other communication platforms
+ Collect, analyze, and generate reports for regulatory QO department data including that specified in the QI plan, HPMS, and required by state and federal regulations
+ Assist with auditing and ensuring timely completion of all regulatory requirements
+ Gather universe data elements for PACE and mock audits, and support data requests during audits
+ Complete investigations and notifications, along with the grievances, appeals, and HPMS processes as needed
**Job Requirements:**
+ Bachelor's degree in a relevant field; master's degree in relevant field preferred; professional experience of five (5) years may be substituted
+ Minimum of two (2) years of work experience in QI in a healthcare setting
+ Experience and knowledge of healthcare compliance, including PACE-specific program compliance; PACE experience is highly desired
+ Experience with managing data and conducting analyses using productivity suite software, including complex spreadsheets
+ Extensive Microsoft Office Suite, Smartsheet, and Health Information Management experience
+ Highly motivated, self-directed, able to execute tasks in a quickly changing environment, and able to make sound decisions in emergency situations
**Benefits of Working at WelbeHealth:** Apply your expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.
+ Standard business working hours
+ Full medical, dental, and vision insurance, beginning day one
+ Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
+ And additional benefits
Salary/Wage base range for this role is $68,640 - $89,535 / year + Bonus. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.
Compensation
$68,640-$89,535 USD
**COVID-19 Vaccination Policy**
At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.
**Our Commitment to Diversity, Equity and Inclusion**
At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.
**Beware of Scams**
Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to ****************************
$68.6k-89.5k yearly Easy Apply 9d ago
Business Operations Associate II
Twin Valley 3.8
Operations associate job in Manhattan, KS
Full-time Description
Twin Valley is a fourth-generation family-owned broadband and communications company based in Kansas. We call small-town Kansas home, and we are fiercely committed to the long-term success of our neighbors. We have been innovating for more than 80 years to help unlock possibilities for families, businesses and communities for generations. As a full-service entertainment provider, we deliver hometown service with the cutting-edge technology of the most connected cities. With Twin Valley, you can tap into the larger world with the most reliable connections, delivered at blazing speeds.
Join in on the Success
At Twin Valley, team members enjoy the core values of a multi-generational, family-run business, combined with the competitive pay and benefits of a leading broadband and communications company. We live, work and play in the communities we serve, and many of our employees grew up in rural Kansas. So we have a special bond with our customers and take pride in providing cutting-edge connectivity to our families, friends and neighbors. It's no wonder that Twin Valley keeps getting accolades, with recent “Best Places to Work” and “Business of the Year” award!
Job Summary:
As Business OperationsAssociate II, you play a key role in accelerating organizational success by supporting the Companies in the areas of switched/special access, regulatory compliance, sales support, system support and billing/collections activities. You see that our strategic projects and initiatives are completed to reduce cost, improve productivity, increase revenue, increase margin, and remain strategically relevant. You track, monitor and report progress of key projects approved for implementation by the organization and provide general administrative support across TVFC.
What you bring to the position:
You have stellar skills in prioritizing, completing multiple projects, identifying problems, and finding resolutions.
You embody and align with our core values and appreciate the strength and stability that comes from working with a values-based company. You appreciate the power and efficiency of consistency in the “ways” we operate.
You embrace change and have the resilience required to continually improve yourself. You can think creatively and can adapt to evolving situations.
You understand the need to collaborate with your team members and other departments and that synergy comes from everyone rowing in the same direction.
You have a strong desire to provide customers with optimum technology solutions and exemplary customer service.
You are a self-starter who is prepared to develop and execute your plan and deliver on quarterly goals on a consistent basis.
You take what you do seriously, but you do not take yourself seriously and you know how to have fun in a professional environment. You are humbly confident and use your knowledge to build confidence without being arrogant.
You successfully fulfill the following essential duties and responsibilities:
You utilize your ADMINISTRATIVE SKILLS to:
Project management and administrative support for special projects.
Manage customer contracts process, including drafting contracts, reviewing with Finance, submitting to clients, distributing signed contracts internally and completing the necessary reporting for sales commissions.
Process development and documentation
You use your COLLABORATIVE SKILLS to:
Foster strong relations across the company and with carriers and customers.
Assist internal organizations with administrative and project management duties surrounding process, system and network improvement projects.
Provide intercompany and end user billing across TVFC relevant products.
Support the company by completing other duties as assigned.
You use your TECHNICAL SKILLS to:
Prepare regulatory filings.
Perform budget preparation and analysis.
Perform Revenue and commission analysis and reporting.
Handle end-to-end circuit connectivity across TVFC. Consists of quotes, financial models, order receipts, construction and installation coordination, billing and collections.
Perform internal network infrastructure management tasks such as order receipts, quotes, accounts payable audits, commissions carrier relations and installation project management.
Perform mapping functions to support projects and integrations.
Identify and implement ways to improve processes and increase work-flow effectiveness and efficiency.
Perform assigned end user billing, collections and data integrity tasks.
Understand and provide support for technical systems and processes
Understand and stay current on company products and services.
Understand and stay current on industry-related state and federal regulations related to job duties.
You use your CUSTOMER SERVICE SKILLS:
Provide internal and external customer support by answering questions related to contracts, orders, systems, projects, etc
Work with end users and carriers, proactively and reactively, to implement connectivity solutions.
Work with eligible entities, consultants and USAC to administer, manage and ensure compliance with the E-rate and Rural Healthcare programs.
As a successful employee, you will demonstrate the following professional skills as you carry out your position:
Oral Communications - Speak clearly and persuasively in positive and negative situations; respond well to questions; demonstrate group presentation skills and participate in meetings.
Written Communications - Write clearly and informatively, edit work for spelling and grammar; present numerical and statistical data effectively and read and interpret written information.
Presentation - Deliver business, non-technical, and limited-technical presentations.
Leadership - Lead people and get results through others in a positive and inspiring manner.
Ethics - Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold company values.
Organizational Support - Follow company policies and procedures and complete other duties as assigned.
Judgment - Include appropriate people in decision-making process.
Interpersonal Skills - Maintain confidentiality; keep emotions under control; listen well; work with all levels of management throughout the organization.
Assimilation - Read and interpret a variety of instructions furnished in written, verbal, diagram or schedule form.
Decision-making: Make sound decisions using information at hand.
Planning and Organization - Organize and manage multiple priorities; plan work activities; use time efficiently; plan for additional resources; set goals and objectives; meet deadlines.
Professionalism - Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
Adaptability - Adapt to changes in the work environment; manage competing demands; deal with frequent change, delays, or unexpected events.
Task & Detail-Oriented - Manage and follow through on multiple tasks and communications in a timely manner; focus and concentrate; perform tasks with a high-level of accuracy and attention to detail.
Requirements
You will meet the following educational, licensing, certification, and work experience requirements:
Associate's degree in business or an area related to the position. Bachelor's degree preferred.
Five years of similar or related experience required.
Extensive knowledge of terms and regulatory requirements in the broadband and rural telecommunications industry.
Working knowledge of industry CRM and mapping software such as Innovative Systems, NISC, MACC, Mapcom, etc.
Proficiency in Microsoft office productivity software (Outlook, Word, Excel, Teams, Powerpoint, etc).
Hold and maintain a valid driver's license; driving record must meet the criteria of the company's insurance carrier for acceptance of coverage
You will follow Twin Valley's Core Values:
Humor & Fun - We enjoy spending time with each other, collaborating and sharing what makes us unique.
Lead by Example - Always taking initiative, acting responsibly and demanding excellence from ourselves.
Resilience - Change is inevitable. We embrace it. And we use it to drive creativity and innovation.
“Team First” Initiative - Proactively helping one another, taking individual accountability for the success of the whole team.
Continuous Improvement - Daily improvement matters. Bold ideas move us forward.
You are able to work in the following environmental and working conditions:
Travel to company and customer locations in varying conditions.
You have the physical capability, mental stability and emotional intelligence that enables you to meet all the requirements and qualifications of the position with or without a reasonable accommodation.
Included as part of this job description is a table of physical and mental job requirements specific to the area of employment.
Respectful Work Environment
Twin Valley Family Companies (TVFC) believes in providing a respectful and inclusive workplace and is an Equal Opportunity Employer. TVFC does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Applicants and employees who need assistance or an accommodation due to a disability should contact human resources.
$90k-121k yearly est. 57d ago
General Employee Inquiries
HR Partners 3.7
Operations associate job in Topeka, KS
If you do not see a position which matches your knowledge,skills and abilities, please upload your resume into this job order.
A member of Team HR Partners will contact you if your experience qualifies for future positions.
Thank You!
Sincerely,
Team HR Partners
$44k-74k yearly est. 60d+ ago
Operations Engineering Interns
Jobs for Humanity
Operations associate job in Topeka, KS
Company DescriptionJobs for Humanity is collaborating with Upwardly Global and with Hostess Brands to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: Hostess Brands
Job Description
Your Opportunity as an Operations Engineering Intern
As an intern within Operations, you will work with operating technicians and salaried employees to collect data and learn the manufacturing process to create process improvement opportunities, complete and manage projects, and effectively document and communicate results.
Location: Topeka, KS
Work Arrangements: 100% on site expectations
In this role you will:
- Work closely with manufacturing technicians on the plant floor to develop process improvement areas and understand manufacturing processes
- Coordinate activities of contractors, hourly technicians, and other resources
- Prepare standard reports and documentation to communicate results
- Manage projects holistically from scope development, capital appropriation, implementation, commissioning, and verification
- Collect, analyze, and utilize data to execute improvements while interfacing with salaried employees and technicians to deliver effective initiatives
What we are looking for:
- A rising junior or senior standing in school with requisite educational experience in engineering - Mechanical, Electrical, Chemical, or Industrial engineering is preferred.
- A well-rounded skill set including the ability to define problems, collect data, establish facts, and draw valid conclusions
- Must be able to work in both an office and plant environment and comply with all safety procedures
- A passion to help in our Inclusion, Diversity & Equity journey - working toward a thriving community where everyone feels mutual respect, a sense of belonging and can express their whole selves
Application Period
Application period closes on November 1st, 2024
Why Choose the J.M. Smucker Company's Internship Program?
Are you seeking an exceptional internship experience at a Fortune 500 company? At Smucker, we are dedicated to providing a world-class, award-winning internship that offers you the opportunity to:
Learn: Unlock your potential in a collaborative and supportive environment where you are treated like a true peer and challenged to be your best.
Grow: Benefit from hands-on training with a dedicated mentor and connect with peers and leaders throughout the company.
Lead: Contribute to high-profile projects that support our Company's growing categories like snacks, coffee and pet food.
Additional Perks:
- Along with engaging work, we offer a variety of benefits to ensure your internship is both rewarding and memorable. These include:
- Unique opportunities to network and interact with company leadership
- Customized professional development sessions
- Networking events and social outings with fellow interns
- A competitive compensation package, including paid corporate holidays
- Employee discounts at our Company Store
- A housing stipend for interns relocating for the program
Experience an internship where you can learn, grow, and lead - all while being part of something special at Smucker.
Learn more about working at Smucker:
- Our Internship Program
- Our Thriving Together Philosophy
- Supporting All Impacted by Our Business
- Our Continued Progress on Inclusion, Diversity and Equity
Follow us on LinkedIn
$26k-35k yearly est. 60d+ ago
Partner Sales Operations Skillbridge Intern
Confluent 4.6
Operations associate job in Topeka, KS
**Employment Type:** FullTime Remote **Department** Job Fairs & Work Programs, Skillbridge We're not just building better tech. We're rewriting how data moves and what the world can do with it. With Confluent, data doesn't sit still. Our platform puts information in motion, streaming in near real-time so companies can react faster, build smarter, and deliver experiences as dynamic as the world around them.
It takes a certain kind of person to join this team. Those who ask hard questions, give honest feedback, and show up for each other. No egos, no solo acts. Just smart, curious humans pushing toward something bigger, together.
One Confluent. One Team. One Data Streaming Platform.
This role is offered to active duty service members who are enrolled in the Skillbridge program or are looking for a Skillbridge internship only. This is a contract role for up to 6 months. Interns will be paid through the Skillbridge Program by the Department of Defense.
**About the Role:**
We are seeking a highly analytical and strategic Sales Operations Analyst to join our Partner and Technology Group. This is over and above a traditional reporting/analyst role; you will be a strategic partner to the business, responsible for transforming raw data into the critical insights that shape our sales strategy and drive operational rigor. You will dive deep into every aspect of our sales motion, from pipeline generation to deal execution, to uncover the "why" behind the numbers and help us make winning repeatable.
This role is ideal for a curious, data-driven individual who thrives on solving complex problems and influencing leadership with compelling, data-backed narratives.
Excellent system skills such as G-sheets, Tableau, SQL, Power BI etc are a big plus for the role
**What You Will Do:**
+ **Performance Analysis & Regional Insights:** Conduct in-depth analysis of sales performance across different regions, segments, and territories. Identify and dissect the trends, behaviors, and strategies that distinguish high-performing teams from the rest, providing actionable recommendations to leadership.
+ **Cross-Functional Insight Aggregation:** Serve as a central analytical hub, synthesizing data from Sales, Marketing, Finance, Data Science and Partner channels. Your analysis will directly contribute to strategic initiatives such as GTM planning, sales territory & quota setting, targeted sales coaching, and identifying key business risks and opportunities.
+ **Opportunity Lifecycle Analysis:** Map and analyze trends throughout the end-to-end sales cycle, from lead to close. By understanding deal velocity, conversion rates, and seller activities at each stage, you will help define "what good looks like" and create a blueprint for success that can be used to train sales teams and guide front-line managers.
+ **Pipeline Generation & Channel Optimization:** Analyze the performance and ROI of various pipeline generation channels (e.g., Marketing, Partners, Sales Development). You will provide critical insights to determine where to focus investment and support resources to maximize pipeline creation and quality across our global theaters.
+ **Core Sales Operations:** Support essential sales operations functions, including sales forecasting, performance reporting, dashboard creation and maintenance (Salesforce, Tableau), documentation, retro support, and providing ad-hoc analytical support to sales leadership.
**What You Will Bring:**
+ Experience in managing complex programs and projects with multiple stakeholders, objectives, and deliverables
+ Demonstrates effective time management and can accurately scope project complexity and resource requirements
+ The ability to communicate cross-functionally, derive requirements, set and meet deadlines
+ Keen attention to detail while completing complex tasks
+ Open, growth mindset and high degrees of self motivation, fostered in a fast-paced, high growth, dynamic environment
+ Ability to roll up sleeves when needed to get things moving
+ Clear, consistent demonstration of self-starter behavior and a desire to tackle complex challenges
**Ready to build what's next? Let's get in motion.**
**Come As You Are**
Belonging isn't a perk here. It's the baseline. We work across time zones and backgrounds, knowing the best ideas come from different perspectives. And we make space for everyone to lead, grow, and challenge what's possible.
We're proud to be an equal opportunity workplace. Employment decisions are based on job-related criteria, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by law.
$25k-32k yearly est. 60d+ ago
Intern, Operations
Southern Star Central Gas Pipeline 3.9
Operations associate job in Tonganoxie, KS
Southern Star is currently seeking highly motivated and energetic students or recent graduates to join our team as summer interns. The Operations Intern is exposed to a variety of project-based assignments and will receive mentorship, detailed orientation and training, and valuable work assignments.
Company Overview:
Southern Star Central Gas Pipeline is a leading transporter of natural gas to America's heartland, providing quality service since 1904. Southern Star takes pride in being an employer of choice. Southern Star provides a modern working environment that is fun, friendly, inclusive, and diverse. Our business is more than just transporting and storing natural gas. It's about the people who make it happen and the communities we serve.
Job Overview:
This position offers a variety of opportunities including shadowing and assisting operations employees to gain a better understanding of the Pipeline Operations and the Pipeline Industry.
Interns will typically support one or more experienced operators in meeting both departmental and corporate objectives. This individual will have the opportunity to become an instrumental part of the daily operations activities, including assisting in daily activities and other projects related to operations. This individual will participate in the performance of assignments, spend time shadowing pipeline operators, and have unique assignments that support larger projects as well as experience the day-to-day workings of Operations. This includes site visits, training sessions, IH activities, housekeeping, painting, and routine maintenance. They may perform and/or participate in additional activities/events which help them build a strong network within the Southern Star community and with fellow interns.
Highlights:
This is a 12-week, competitively paid summer internship starting in May and ending in August.
Interns work 40 hours per week with paid company holidays.
A taxable housing stipend may be provided to obtain housing near the Southern Star work location if the successful candidate's permanent home address and current college address is determined by Southern Star to be greater than reasonable driving distance from the assigned work location.
Participants are eligible for full-time employment upon successful completion of the Southern Star internship program.
Responsibilities
Duties/Responsibilities include (but not limited to):
Assist/support Operations Department daily
Participate in weekly safety meetings
Assist in performing daily duties, housekeeping, painting etc.
Assist in other operations such as pipeline ROW maintenance, mowing, observing Pig Runs, etc.
Assist in minor compressor maintenance
Other duties as assigned
Qualifications
Qualifications:
You must be 18 years of age by the start of the summer internship assignment and maintain a cumulative GPA of 2.75 after each completed semester/term.
You must be authorized to work in the United States
You must be currently enrolled in a Technical College Program pursuing an associate degree or a junior or senior pursuing a bachelor's degree.
Planning to pursue a career in Pipeline Operations.
$40k-48k yearly est. Auto-Apply 60d+ ago
Intern, Civil & Structural Operations
Sembcorp Industries
Operations associate job in Easton, KS
About Sembcorp Sembcorp is a leading energyand urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.
Join Sembcorp Specialised Construction
Sembcorp Specialised Construction, a wholly-owned subsidiary of Sembcorp Industries, provides design and build services with an in-house multidisciplinary consultancy. Specialising in building, civil engineering, and infrastructure projects, we deliver innovative and efficient solutions to meet the evolving needs of the industry.
Key Roles and Responsibilities
* Assist in structural design and analysis for various building and infrastructure projects.
* Support engineers in conducting site inspections, structural assessments, and quality control checks.
* Work with AutoCAD, Revit, and other engineering software to prepare technical drawings and reports.
* Assist in reviewing project specifications, structural calculations, and engineering documentation.
* Conduct research on construction materials, methods, and industry best practices.
* Participate in project meetings and assist in coordination with consultants, contractors, and stakeholders.
* Ensure compliance with local building codes, safety regulations, and company policies.
* Prepare reports and documentation to track project progress.
Qualifications, Skills & Experience
* Background in Civil Engineering, Structural Engineering or equivalent.
* Basic understanding of structural design principles, construction materials, and geotechnical engineering.
* Proficiency in AutoCAD, Revit, SAP2000, ETABS, or other structural analysis software is an advantage.
* Strong analytical, problem-solving, and teamwork skills.
* Ability to interpret, analyze, evaluate and synthesize information at workplace.
* Ability to apply engineering training in internship
* Ability to work both independently and collaboratively in a dynamic work environment.
* Willingness to learn and adapt to project needs.
Our Culture at Sembcorp
At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.
We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.
Join us in making a real impact!
Working Location: 51 Changi Business Park Central 2, #06-12 The Signature, Singapore 486066
$26k-35k yearly est. 6d ago
Operations Coordinator - Registrar
University of Saint Mary, Inc. 4.0
Operations associate job in Leavenworth, KS
The University of Saint Mary is conveniently located a short 30 minutes' drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY:
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY:
The Operations Coordinator - Registrar performs data entry, handles routine requests, and provides excellent customer service to students, faculty, staff, and the general public. This is a part-time, hourly position.
ESSENTIAL FUNCTIONS:
Maintains the confidentiality and protection of student records
Maintains the Registrar inbox, forwarding tasks to the appropriate individuals
Provides accurate and timely data on requests for deferments, degree verification, and enrollment verifications
Process requests for transcripts, student grade records, course descriptions, and other information in accordance with privacy laws and university policies
Greets visitors in person or on the phone, providing customer service with advice and guidance regarding the registration process; may refer customers to appropriate staff
Responds to inquiries by telephone or letter regarding academic standing, transcript problems, and unclear or irregular transcript requests
Processes name changes and update other academic and demographic information.
Processes course modifications to include adding/deleting courses and sections, updating instructor information, days/times/rooms/location
Processes Solomon Amendment requests
Processes student FERPA updates and sends out annual FERPA notifications
Maintains official timeline and operations calendar and sends out mass emails regarding academic and university governance reminders and deadlines
Maintains room reservations for classrooms - including room schedule charts, meeting rooms and university spaces
Assists with convocation, commencement activities, and other university ceremonies and events as requested
Orders office supplies as needed
Manages the department budget
Responsible for course setup and registration associated with continuing education workshops
Monitors incomplete grade assignments
Processes personal information updates, which includes monitoring the need for Professional License Disclosures
Assists with special projects and tasks as requested
Performs other duties as assigned
REQUIREMENTS:
Associate's degree required
Previous experience in a higher education setting, preferred
Ability to function in a high-paced environment handling large quantity of emails and phone calls
Strong attention to detail and accuracy
Excellent organizational skills, with the ability to prioritize tasks and meet deadlines
Proficiency in using university information systems and standard office software (i.e. Microsoft Office, data management systems)
Ability to communicate effectively and professional with a diverse population of faculty, staff and students
Ability to complete routine paperwork
Ability to maintain confidentiality of records and information
Affinity with the overall mission of the University of Saint Mary
TO APPLY:Submit a cover letter, resume and contact information for at least three current professional references.
Saint Mary is an Equal Opportunity Employer.
Questions: email human resources at *************
$41k-48k yearly est. Auto-Apply 14d ago
RMG Operations Coordinator
Enterprise Bank & Trust 4.6
Operations associate job in Olathe, KS
Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive.
With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we're strong, growing and committed to supporting the communities we serve. We extend this commitment to the community to our associates, offering annual paid volunteer time off and charitable-matching opportunities. Voted a Best Bank to Work For by American Banker for multiple years, we offer our associates an array of benefits and the opportunity to chart their own career path with us. Join us in the pursuit of our mission to guide people to a lifetime of financial success, and enjoy a career filled with professional growth opportunities, interesting colleagues and the satisfaction of supporting our communities.
Together, there's no stopping you!
Job Title:
RMG Operations Coordinator
Job Description:
Summary
The RMG Operations Coordinator will work alongside the Senior RMG Operations Coordinator, Relationship Managers (RM), and RMG Operations Manager in a collaborative fashion in the generation of renewals, modifications (including loss mitigation letter agreements), forbearance agreements, new loan requests or other requests to modify loans. The RMG Operations Coordinator is also a liaison, along with the RMG Operations Manager, between other supporting departments within the Bank such as, Compliance, Deposit Operations, Loan Documentation, Loan Servicing and Post-Closing Review. Provides support for the Loss Mitigation process in the Resolution Management Group (RMG), and to RMG with administrative duties and other related support duties.
Essential Duties and Responsibilities:
* Provide support to RMG Consumer Loan team as a part of the Loss Mitigation process.
* Handle customer calls regarding the Loss Mitigation Program.
* Interview potential customer candidates for Loss Mitigation.
* Assist in the preparation, analysis, and underwriting of Loss Mitigation applications.
* Communicate with customers regarding the status of their Loss Mitigation Application.
* Assist in the preparation of correspondence and communication with customers regarding the application and outcome of the customer's Loss Mitigation Application.
* Responsible for the tracking and recordkeeping of various response deadlines required by the Loss Mitigation Program.
* Prepare reports regarding Loss Mitigation activity.
* Interact with Compliance, the Bank's internal legal department, and Audit regarding Loss Mitigation recordkeeping.
* Coordinate tasks with Loan Coordinators, Loan Servicing, Relationship Managers and Resolution Management team as needed.
* Prepare various daily, weekly, monthly, quarterly, and annual reports for RMG.
* Aids in the preparation of monthly monitoring reports for RMG.
* Assist all RMG personnel with administrative duties, including mailing, file preparation for outside counsel, gathering information from Bank sources and external sources to assist RMG team in the completion of their responsibilities.
* Acts as a resource for Relationship Managers on loan operations and the processing of loan requests through the loan origination system.
* Assist Senior Operations Coordinator with EITS, renewals, modifications, forbearance agreements and new loan requests.
* Process payments on loans.
* Work with RM's and Loan Operations to track payment arrangements and payments on charged off loans
* Assist RMG Operations Manager as needed.
* Perform other duties as assigned.
Qualifications:
* Team-oriented, possess a positive attitude and works well with others
* Ability to work independently and within the team on assignments and projects
* Excellent interpersonal and customer service skills
* Ability to prioritize; handle multiple tasks; and work independently
* Strong organizational skills and detail-oriented with high degree of accuracy
* Strong written and oral communication skills
* Ability to maintain confidentiality and handle highly sensitive information
* Ability to operate standard office equipment, such as, computer work stations, typewriters, calculators, and copier
Supervisory Responsibilities:
* None
Education and/or Experience:
* High School Diploma or GED
* Minimum 2 years consumer or commercial loan coordination or documentation experience required
* Previous experience in customer service and administrative support
* Bachelor Degree a plus, some college is preferred
* Lending support and/or special assets support experience preferred
Computer and Software Skills:
* Google Docs and Sheets
* Excel
* Bankway, SalesForce and or NCino experience helpful
Equal Opportunity Statement:
Enterprise Bank & Trust is committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need an accommodation in order to apply for a position at Enterprise Bank & Trust please contact Human Resources at *********************.
Enterprise Bank & Trust is committed to managing our business and community relationships in ways that positively impact our associates, clients, and the diverse communities where we work and live. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. All employment offers are contingent upon the applicant successfully completing both drug and background check screenings. If you would like more information about your EEO rights as an applicant under the law, please click HERE.
$30k-34k yearly est. Auto-Apply 51d ago
Intern, Operations
Leader, Renewables and Alternative Fuels In All Locations
Operations associate job in Tonganoxie, KS
Southern Star is currently seeking highly motivated and energetic students or recent graduates to join our team as summer interns. The Operations Intern is exposed to a variety of project-based assignments and will receive mentorship, detailed orientation and training, and valuable work assignments.
Company Overview:
Southern Star Central Gas Pipeline is a leading transporter of natural gas to America's heartland, providing quality service since 1904. Southern Star takes pride in being an employer of choice. Southern Star provides a modern working environment that is fun, friendly, inclusive, and diverse. Our business is more than just transporting and storing natural gas. It's about the people who make it happen and the communities we serve.
Job Overview:
This position offers a variety of opportunities including shadowing and assisting operations employees to gain a better understanding of the Pipeline Operations and the Pipeline Industry.
Interns will typically support one or more experienced operators in meeting both departmental and corporate objectives. This individual will have the opportunity to become an instrumental part of the daily operations activities, including assisting in daily activities and other projects related to operations. This individual will participate in the performance of assignments, spend time shadowing pipeline operators, and have unique assignments that support larger projects as well as experience the day-to-day workings of Operations. This includes site visits, training sessions, IH activities, housekeeping, painting, and routine maintenance. They may perform and/or participate in additional activities/events which help them build a strong network within the Southern Star community and with fellow interns.
Highlights:
This is a 12-week, competitively paid summer internship starting in May and ending in August.
Interns work 40 hours per week with paid company holidays.
A taxable housing stipend may be provided to obtain housing near the Southern Star work location if the successful candidate's permanent home address and current college address is determined by Southern Star to be greater than reasonable driving distance from the assigned work location.
Participants are eligible for full-time employment upon successful completion of the Southern Star internship program.
Responsibilities
Duties/Responsibilities include (but not limited to):
Assist/support Operations Department daily
Participate in weekly safety meetings
Assist in performing daily duties, housekeeping, painting etc.
Assist in other operations such as pipeline ROW maintenance, mowing, observing Pig Runs, etc.
Assist in minor compressor maintenance
Other duties as assigned
Qualifications
Qualifications:
You must be 18 years of age by the start of the summer internship assignment and maintain a cumulative GPA of 2.75 after each completed semester/term.
You must be authorized to work in the United States
You must be currently enrolled in a Technical College Program pursuing an associate degree or a junior or senior pursuing a bachelor's degree.
Planning to pursue a career in Pipeline Operations.
$26k-35k yearly est. Auto-Apply 60d+ ago
Operations Specialist 2
Mid Kansas Cooperative Association 3.5
Operations associate job in Nortonville, KS
Requirements
JOB REQUIREMENTS:
Handle incoming grain by unloading trucks. If necessary, weigh and test the grain, and transfer the grain to the correct bin utilizing the available storage space as efficiently as possible. Load out grain to either trucks or rail cars following legal weight limits.
Blend grains as necessary when preparing to ship out of the facility to meet specifications of the receiving customer & eliminate any quality discounts by the receiving customer.
Maintain the quality of the grain in the elevator by making periodic inspections of all stored grain, turn the grain only as necessary to maintain quality, and make recommendations to help improve grain handling operation and provide better service and value for our customers.
Unload feed from supply truck and load into warehouse. Load feed into customer vehicles as directed by location manager or elevator superintendent.
Load liquid, dry, and NH3 fertilizer into customer vehicles and deliver as directed.
Drive a commercial vehicle when requested.
Assist with the operation of the seed cleaner.
Assist with monthly inventory duties.
Observe OSHA, state, federal, and MKC safety regulations. Promote a safety culture by proactively assessing all activities for dangerous circumstances.
Maintain equipment and facilities regularly to the manufactures specifications or the MKC maintenance program and follow housekeeping standards keeping facilities neat and clean.
Assist other locations and/or departments as requested.
Maintain all vehicles in proper operating order, as well as keeping them clean and neat in appearance. In addition, all maintenance shall be documented in writing.
Maintain a positive visual image of all locations by keeping the property and grounds clean, neat and orderly in appearance.
Provide outstanding customer service to generate repeat business.
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk, hear and smell. The employee must be able to regularly lift and/or move up to 50 pounds & occasionally lift and/or move up to 100 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
PERSONAL PROTECTIVE EQUIPMENT:
Eye protection, hard hats, and gloves are required in designated areas. Full length denim or similar material pants and leather toed shoes are to be worn at all times (with the exception of other appropriate attire for onsite and offsite professional meetings). Appropriate personal protective equipment (i.e. goggles, gloves, long sleeve shirt, and/or face mask) may be required as prescribed by the chemical label when handling chemicals.
REQUIRED EDUCATION AND/OR EXPERIENCE:
A high school degree or GED.
WORKING CONDITIONS:
Job involves work inside a climate-controlled office atmosphere as well as outside in hot and cold weather. Job involves much stooping, standing, and climbing on ladders. Extensive scooping with a shovel and sweeping with a broom are also required.
$32k-42k yearly est. 45d ago
Business Operations Senior Associate / Manager, Platform
Coinbase 4.2
Operations associate job in Topeka, KS
Ready to be pushed beyond what you think you're capable of? At Coinbase, our mission is to increase economic freedom in the world. It's a massive, ambitious opportunity that demands the best of us, every day, as we build the emerging onchain platform - and with it, the future global financial system.
To achieve our mission, we're seeking a very specific candidate. We want someone who is passionate about our mission and who believes in the power of crypto and blockchain technology to update the financial system. We want someone who is eager to leave their mark on the world, who relishes the pressure and privilege of working with high caliber colleagues, and who actively seeks feedback to keep leveling up. We want someone who will run towards, not away from, solving the company's hardest problems.
Our ******************************** is intense and isn't for everyone. But if you want to build the future alongside others who excel in their disciplines and expect the same from you, there's no better place to be.
While many roles at Coinbase are remote-first, we are not remote-only. In-person participation is required throughout the year. Team and company-wide offsites are held multiple times annually to foster collaboration, connection, and alignment. Attendance is expected and fully supported.
In this role, you'll serve as a Biz Ops partner for the Platform organization (the Product & Engineering organization responsible for many of our backend services). You'll act as a key thought partner for Platform leadership, partnering closely with them to align the org's roadmap to Coinbase's Product Groups, identify new investments to consider, and track progress/efficacy of the portfolio as a whole. You will work closely with Platform leadership and with cross-functional partners from both technical and non-technical backgrounds, partnering with both to push the Platform organization forward.
Successful candidates for this position will be highly logical thinkers, curious learners, and experienced Biz Ops professionals - preferably with broad experience in Biz Ops/Strategy work and with some familiarity for more technical and/or regulated surface areas (payments, infra, etc)
*What you'll be doing (ie. job duties):*
* Partner with our Platform team to determine how to best allocate resources, improve existing processes, and measure effectiveness of the portfolio
* Identify and execute on key growth-enabling opportunities in concert with our Product Group Leads
* Serve as a thought leader for Coinbase on white space business, product, and non-product opportunities for our partner teams
* Act as connective tissue between the Platform org and key partners across the business
*What we look for in you (ie. job requirements):*
* BA / BS degree or equivalent practical experience
* 5+ years of combined experience at a top-tier management consulting firm and/or in tech, financial services, or fintech
* Familiarity with technical and/or regulated surface areas (payments, infra, etc)
* Outstanding executive-level verbal and written communication skills
* Passion for solving complex problems, and building scalable processes
* Comfort working in a high growth, constantly changing environment
*Nice to haves:*
* Familiarity with regulated financial services businesses
* Engineering and/or technical background
P70651
*Pay Transparency Notice:* Depending on your work location, the target annual salary for this position can range as detailed below. Full time offers from Coinbase also include bonus eligibility + equity eligibility**+ benefits (including medical, dental, vision and 401(k)).
Pay Range:
$148,835-$238,165 USD
Please be advised that each candidate may submit a maximum of four applications within any 30-day period. We encourage you to carefully evaluate how your skills and interests align with Coinbase's roles before applying.
Commitment to Equal Opportunity
Coinbase is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law. Coinbase will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law. For US applicants, you may view the *********************************************** in certain locations, as required by law.
Coinbase is also committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact us at accommodations***********************************
*Global Data Privacy Notice for Job Candidates and Applicants*
Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available ********************************************************** By submitting your application, you are agreeing to our use and processing of your data as required.
*AI Disclosure*
For select roles, Coinbase is piloting an AI tool based on machine learning technologies to conduct initial screening interviews to qualified applicants. The tool simulates realistic interview scenarios and engages in dynamic conversation. A human recruiter will review your interview responses, provided in the form of a voice recording and/or transcript, to assess them against the qualifications and characteristics outlined in the job description.
For select roles, Coinbase is also piloting an AI interview intelligence platform to transcribe and summarize interview notes, allowing our interviewers to fully focus on you as the candidate.
*The above pilots are for testing purposes and Coinbase will not use AI to make decisions impacting employment*. To request a reasonable accommodation due to disability, please contact accommodations[at]coinbase.com
$148.8k-238.2k yearly 60d+ ago
Business Operations Specialist II
Oracle 4.6
Operations associate job in Topeka, KS
We're on a journey to advance how health happens with technologies that support clinicians, inspire innovation, empower patients, and save lives. Our mission? To create a human-centric healthcare experience powered by unified global data. It's a big challenge, but big challenges are what we do best. We're already transforming some of the world's largest health systems-helping them turn data into lifesaving decisions and better patient care.
We want people just as dedicated as we are making history with the advancement of Federal Healthcare systems. If you're excited about making healthcare more human, you've come to the right place.
**About the Position:**
Oracle Health Government Services is seeking a Federal Project Analyst to join our mission-driven organization. In this role, you will primarily focus on supporting business and project operations, with a particular emphasis on invoicing reconciliation and ensuring compliance with the Federal Acquisition Regulation (FAR) and contract-specific documentation requirements. The ideal candidate will possess strong analytical skills, a deep understanding of FAR principles, and expertise in streamlining invoicing processes to improve efficiency and maintain timely revenue recognition.
As a Project Analyst, you will work closely with Account Leaders, Finance, and other internal departments to ensure that invoicing processes are efficient, compliant, and aligned with project and financial goals. You will play a crucial role in optimizing workflows, ensuring accuracy in billing, and supporting the overall success of the project from both operational and financial perspectives.
**This role comes with a committment to be in-office 4 days per week in Arlington, VA.**
**Responsibilities** :
Invoicing & Reconciliation:
Manage the invoicing process, ensuring that all invoices are accurate and in compliance with Federal Acquisition Regulation (FAR) and specific contract terms. Reconcile invoices with project deliverables, contract agreements, and financial records to ensure timely and accurate revenue recognition. Reconcile any issues or discrepancies.
Regulatory Compliance & Documentation:
Ensure all project invoicing and billing processes adhere to the complex requirements outlined in FAR, as well as the specific terms and conditions of each contract. Maintain comprehensive knowledge of FAR clauses, contract terms, and industry best practices to ensure compliance throughout the project lifecycle.
Process Improvement & Efficiency:
Identify opportunities to streamline invoicing and reconciliation processes to increase operational efficiency and reduce cycle times. Implement process improvements and automation where possible to enhance the speed and accuracy of invoicing and project financial reporting.
Reporting & Analysis:
Provide detailed reports and analyses of invoicing performance, project financials, and compliance metrics to key stakeholders.
Top skills or competencies to be successful:
- Collaboration with Account Leaders, Project Managers, Finance, and other cross-functional departments
- Ability to analyze issues and work to provide viable solutions.
Education, certifications, or experience (preferred/required):
- Bachelors degree plus a minimum of 2 with project management experience
- Previous Federal Contracting experience preferred
- US Citizenship is required with an ability to obtain and maintain a government security clearance (Public Trust).
Oracle Health Mission Statement:
At Oracle, we believe we have a moral obligation to leverage our resources, knowledge, and expertise-as well as our successes in other industries-and apply them to healthcare and health research to make a meaningful impact. Healthcare is personal, and the work we do truly makes a difference for providers and patients.
**Responsibilities**
Serve as a liaison with other divisions such as Finance, Contracts, HR, Legal, Shared Services, Accounts Receivable, Purchasing, and Risk Management in an effort to ensure accurate and timely transaction processing. Collect, input, verify, correct, and analyze data to measure key performance indicator actual versus business objectives. Provide updates to management regarding budget to actual, informing them of deviations and opportunities. Provide management with economic impact and compliance issues surrounding key business decisions and/or deals. Communicate Oracle Business Practices to the organization and monitor process and approvals for full compliance. Drive implementation of new processes and procedures.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $24.62 to $48.03 per hour; from: $51,200 to $99,900 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC2
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
$51.2k-99.9k yearly 58d ago
Academic Contracts and Operations Coordinator
University of Saint Mary, Inc. 4.0
Operations associate job in Leavenworth, KS
The University of Saint Mary is conveniently located a short 30 minutes' drive from Parkville, Shawnee, Basehor and Kansas City, Kansas. USM offer all full-time employees Medical, Dental, Vision, University Paid Basic Life & AD&D, Short and Long-Term Disability along with a generous Tuition Remission for the employee, spouse and dependents under the age of 24 years old.
THE HISTORY OF THE UNIVERSITY OF SAINT MARY:
The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 100 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.
POSITION SUMMARY:
The Academic Contracts and Operations Coordinator is responsible for the efficient and accurate processing and management of all adjunct and full-time faculty contracts across the university. This role involves coordinating between academic departments, the Provost's office, and Human Resources to ensure compliance with all university policies, accreditation standards, and state/federal regulations. Additionally, the position serves as an administrative assistant to the Provost/Vice President for Academics and the Associate Vice President for Academics.
ESSENTIAL FUNCTIONS:
Contract Generation and Issuance:
Receive contract request forms and verify against class schedules and department workload
Ensure faculty files are complete with CV, official transcripts, licenses, and all training are complete prior to issuance of contracts
Generate and issue formal written employment letters/contracts for new and returning faculty and adjunct faculty, ensuring all stipends and terms (e.g., pay rate per credit hour, duration, specific course assignments, budget codes) are clearly defined
Ensure all contracts are signed and returned by the faculty member prior to the start of the semester and processed through HR, payroll and the Registrar's Office processes
Ensure all contracts are signed and returned by the faculty member prior to the start of the semester and processed through HR, payroll and the Registrar's Office processes
Compliance and Documentation:
Review adjunct applications for appropriate credentialing, including verifying master's degrees or the minimum required 18 graduate credit hours in the teaching discipline
Coordinate background checks and ensure all pre-employment steps (e.g., official transcripts, CV, licenses, online orientation, required training) are completed before an individual is approved to teach
Maintain accurate records of faculty credentials and complete faculty file
Coordination and Communication:
Serve as the primary point of contact for department chairs, Associate VP for Academics, human resources, registrar's office, and the Provost regarding the contract process, timelines, and any policy inquiries
Liaison with Human Resources and Payroll to ensure timely processing of new hires and accurate payment
Communicate with adjuncts, program directors, and division chairs, regarding adjunct contract/employment status, required training, and any changes in enrollment that may impact their contract status or pay
System Management and Reporting:
Utilize university systems (e.g., Adobe DocuSign, Jenzabar, etc) to manage the contract workflow and maintain digital records
Generate reports on adjunct faculty data for academic reviews, accreditation purposes, external reporting, and internal audits
Create and maintain digital storage of all current and previous faculty and adjuncts
Other Administrative Support Duties
Assist the Associate VP for Academics and the Provost with day-to-day operations as requested.
Facilitate student conditional admit processes
Verify that Syllabi of each course are electronically stored each semester.
Process semester probation, dismissal, dean's list, and return to good standing communication with students each semester
Maintain Provost Emailbox
Maintain Outlook Calendars for the Provost and Associate VP for Academics
REQUIREMENTS:
Associate degree required, Bachelor's degree preferred.
Previous experience in a higher education setting, preferably within Academic Affairs, Human Resources, or an administrative support role. Familiarity with faculty appointment processes and academic policies is highly desirable
Ability to function in a high-paced environment, handling a large quantity of emails and phone calls
Strong attention to detail and ability to interpret complex documents and policies
Excellent organizational skills, with the ability to prioritize tasks and meet deadlines
Proficiency in using university information systems and standard office software (MS Office, data management systems). Intermediate Microsoft Excel, Word, Outlook, and PowerPoint is required
Ability to work independently as well as in a team environment
Ability to communicate effectively and professionally with a diverse population of faculty and staff
Problem-solving and critical thinking skills are needed to work effectively in this position
TO APPLY:Submit a cover letter, resume and contact information for at least three current professional references.
Saint Mary is an Equal Opportunity Employer.
Questions: email human resources at *************
How much does an operations associate earn in Topeka, KS?
The average operations associate in Topeka, KS earns between $23,000 and $73,000 annually. This compares to the national average operations associate range of $28,000 to $95,000.
Average operations associate salary in Topeka, KS
$41,000
What are the biggest employers of Operations Associates in Topeka, KS?
The biggest employers of Operations Associates in Topeka, KS are: