Operations specialist jobs in Berkeley Heights, NJ

A NY-based Fixed Income Asset Manager is looking for a fixed-income investment operations Associate to work directly with portfolio managers and the operations team to manage operational aspects of the existing book and to assist with expanding and improving operational systems and processes in the future. Candidates must have a deep understanding of bank loans, Collateralized Loan Obligations (CLOs), and other complex fixed income structures. Client is seeking candidates who (1) understand the fixed income market, bond math, and underlying mechanisms rather than simply processing tasks, (2) are detail-oriented, and (3) possess advanced Excel skills. Responsibilities: Monitor all MBS, CLO, ABS, and related derivative trades Reconcile, clear, and settle all fixed-income and derivative trades Work closely with major sell-side trading counterparties on all trading operations issues Monitor all the data that enters the firm's portfolio management, performance, and accounting systems Requirements: Must have 1-2 years of front-office structured products trading desk experience Must have 2+ years of relevant fixed-income trade capture, settlements, and operational experience related to MBS, CLO's and other securitized fixed-income products Must 1) understand the market, bond math and underlying mechanisms rather than simply processing tasks, (2) are detail-oriented, and (3) possess advanced Excel skills. Must have structured product knowledge Strongly prefer candidates who have experience working with Charles River's Order Management System Must have experience reviewing and analyzing term sheets and credit agreements Superior communication skills Must have experience working with both external clients and internal operations Must have Excel and MS application experience Must be looking to join a top-tier organization that can offer career growth opportunities Client can only hire US Citizens or Permanent Residents- No Visa sponsorship Keywords: Middle and Back Office, Operations, Charles River, Structured Credit, MBS, CLO, Trade Capture, Settlements, Reconciliation, Fixed Income, Derivatives, Term sheets, credit agreements Please send resume to jeg@analyticrecruiting.com

Immediate need for a talented Trade Finance Operations Specialist. This is a 06+ months contract opportunity with long-term potential and is located in Jersey City, NJ(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 25-95752 Pay Range: $30 - $32/hr. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Transaction processing of all Standby letter of credit, Guarantee and Documentary letter of credit trade finance products offered by firm within the operational model in place at any given time: Issuance and maintenance of standby letters of credit Advising/Confirming and maintenance of standby letters of credit Examination of default drawing and direct pay presentations (includes first or second examination function) Processing of written correspondence and verbal communications with internal and external customers associated with the resolution of technical letter of credit construction subject matter and other associated extraordinary processes Calculating and tracking fees and commissions Issuance and maintenance of Documentary Letters of credit Drafting (redlining) technical terms and conditions language to ensure proper construction of standby letters of credit, guarantees and documentary letters of credit. Reviewing transactions for regulatory compliance and anti-boycott violations. Interacting with various parties of letter of credit transactions to resolve disputes, issuance construction, provide first and second level technical guidance, etc. Perform various administration functions related to the maintenance of letter of credit files. Resolution in a timely manner of inquiries received from internal and external clients. Includes escalating any potential problems or seeking clarification as appropriate. Ensure that all transactions are completed within the set timeframes/deadlines established by TFO management. Stay current on Trade Finance Guidelines and Regulatory/Legal requirements by reference to related publications if available, active participation in designated in house or external training, and on the job training. Perform Ad-Hoc tasks as directed by Team Leader / Management Key Requirements and Technology Experience: Key skills; Standby & Documentary Letters of Credit Processing Trade Finance Regulations & Rules (UCP 600, ISP98, UCC Article 5, AML, OFAC, Anti-Boycott) Transaction Examination & Risk Control and Review of LC Terms Standby Letter of credit technical Letter of Credit experience (5-7 years) knowledge of Uniform Customs and Practices for Documentary Credits (UCP 600), International Standby Practices (ISP98), and familiarity with Uniform Commercial Code Article 5 Working knowledge of AML, OFAC and U.S. Anti-boycott regulations Microsoft Office Suite Familiarity with bank accounting related to trade finance products Standby and Documentary Letter of credit technical experience (10 years plus) superior knowledge of Uniform Customs and Practices for Documentary Credits (UCP 600), International Standby Practices (ISP98), and familiarity with Uniform Commercial Code Article 5 Exposure to an automated letter of credit processing environment Good understanding of AML and OFAC Compliance regulations Good understanding of Letter of credit contingent and fee accounting Microsoft Office Suite Good written and oral communications skills Good understanding of drafting technical letter of credit terms and conditions for both standby/documentary credits. Our client is a leading Investments Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Pay: $40-50 hr We are seeking a detail-oriented and customer-focused IT Operations Specialist to oversee and support a dynamic in-office technical environment. The ideal candidate will manage hardware inventory, provide expert in-person support, troubleshoot hardware and software issues across a range of devices, and collaborate with various teams to ensure seamless technology operations. If you have a knack for swift problem-solving, strong technical knowledge, and a commitment to white-glove service, this position offers an excellent opportunity to contribute to our organization's success. Requirements 3-5 years of experience in system administration or a similar IT support role Proven experience managing on-site inventory, hardware requests, and vendor coordination Strong Mac experience is essential Expertise in providing white-glove, high-level support In-depth knowledge of networking concepts (TCP/IP protocols, Wi-Fi, VPN, wired connections) Familiarity with Google Workspace and Microsoft 365 platforms Ability to troubleshoot AV equipment (e.g., Neat Bars, Zoom Rooms) Experience with Active Directory or Okta for user provisioning and permissions Competency in handling user access requests and security protocols Experience with mobile device management (MDM) and software/hardware installations Ability to assist with conference room technology setup and troubleshooting Responsibilities Manage on-site inventory, including hardware requests, shipping, receiving, and vendor interactions Provide in-person, white-glove support for end-users' hardware and software issues across various devices Support user access management, ensuring proper permissions in AD, GSuite, Okta, and similar systems Troubleshoot network connectivity issues (Wi-Fi, VPN, wired) and assist with software installations and mobile device setups Collaborate with Office Operations and Network Engineering teams on in-office technology setup and troubleshooting Perform routine maintenance, updates, and system checks Document support requests accurately in the ticketing system and ensure timely resolution Escalate complex issues appropriately to specialized support teams as needed

The Database and Financial Operations Associate is responsible for administrative database operations to support the finance and development departments - reports to the Donor Services Manager. Responsibilities include: Accurate processing of daily donations and pledges via cash, check, credit card, direct deposit, and stock. Prepares timely donor acknowledgment letters, invoices, and receipts for individual, foundation, and corporate gifts and grants. Enter, update, and correct constituent data in the 200,000+ database to ensure accurate reports and recordkeeping. Create fundraising reports (various campaigns, events, and mailings) and other database reports as needed. Maintain records of all donations, pledges, and matching gifts in both paper and electronic formats. Help to reconcile donations and generate reports for the Finance Department. Provide support for financial accounting functions, including: Assist in accounts payable, accounts receivable, and journal entries. Reconcile bank statements, petty cash, credit cards, and other expenses. Assist in annual audit. Additional responsibilities as assigned. Position Requirements: Associate or bachelor's degree in a related field, preferably accounting, business, or computer science. Preferably 3 years' database experience in a not-for-profit finance or fundraising organization. Proficiency in database management, preferably Salesforce and Classy fundraising platforms. Proficiency in Microsoft Word, Excel, and Access. Must be detail-oriented and able to meet deadlines. Ability to prepare information concisely and effectively. Ability to organize and prioritize work. Attention to detail and deadlines. Ability to work independently with minimal supervision. Excellent interpersonal skills. Job Type: Full-time Salary: $50,000.00 - $55,000.00 per year Benefits: Dental insurance Health insurance Paid time off Schedule: 8-hour shift Monday to Friday Ability to commute/relocate: New York, NY 10017: Reliably commute or planning to relocate before starting work (Preferred) Experience: Database administration: 1 year (Preferred) Salesforce: 1 year (Preferred) Work Location: In person How to Apply To apply please submit cover letter and resume to **********************. Subject line Database and Financial Operations Associate About CaringKind CaringKind is a leading nonprofit organization dedicated to supporting individuals, families, and communities affected by Alzheimer's disease and related dementias. By providing compassionate care, education, and resources, we empower those impacted to navigate their journey with dignity and resilience. CaringKind is an Equal Opportunity Employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status. Join our team and help us raise awareness, foster compassion, and empower those affected by Alzheimer's and related dementias. We look forward to hearing from you!

The Hotel Operations Coordinator serves as a central support role ensuring seamless day-to-day operations across all hotel divisions, including Housekeeping, Engineering, Front Office, and Guest Services. This position plays a critical part in the rollout and ongoing management of Casa Cipriani's new hotel operations platform designed to automate service tasks, track guest requests, coordinate maintenance, and enhance communication between teams. The Coordinator helps bridge operational departments, ensuring technology, service, and efficiency align with Casa Cipriani's standards of Culture, Authenticity, Simplicity, and Elegance. Key Responsibilities System Implementation & Management Assist in the launch, configuration, and continuous optimization of the hotel's new operations system (e.g., HotSOS or equivalent platform). Coordinate system training sessions and ensure departmental adoption across Housekeeping, Maintenance, and Guest Services. Monitor service orders, work orders, and preventive maintenance schedules to ensure timely and accurate completion. Track and analyze system data to identify efficiency opportunities and recurring service issues. Guest Service & Communication Coordination Manage guest service requests in real time, ensuring prompt follow-up and interdepartmental communication. Maintain accurate records of guest preferences and service history within tracking system to personalize future stays. Support Front Office and Guest Relations teams in monitoring arrivals, VIP requests, and room readiness. Housekeeping & Maintenance Support Oversee daily room status updates and coordinate housekeeping priorities with maintenance needs. Log and follow up on all Out-of-Order (OOO) and Out-of-Service (OOS) room statuses, ensuring rapid turnaround. Liaise with Engineering to manage preventive maintenance schedules and track completion. Operational Projects & Administrative Support Support department heads (Rooms, Housekeeping, Engineering) with project coordination, vendor communication, and reporting. Maintain key audit logs, supply inventory records, and recurring operational checklists. Assist with project timelines and reporting for ongoing property upgrades and maintenance cycles. Cross-Departmental Collaboration Serve as the communication hub between operational departments to ensure information flows accurately and efficiently. Participate in regular leadership and service excellence meetings to share insights and process improvements. Support special initiatives led by HR and Operations related to training, sustainability, and guest experience innovation. Qualifications & Skills 2+ years of experience in luxury hotel operations, preferably within Rooms, Housekeeping, or Engineering. Proficiency in property management and service coordination platforms (e.g., HotSOS, Opera Cloud, SevenRooms, PeopleVine). Strong analytical, organizational, and communication skills. Demonstrated ability to manage multiple priorities in a fast-paced, service-driven environment. A proactive, tech-savvy mindset with attention to detail and a commitment to hospitality excellence. INTENT AND FUNCTION OF S All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.

Counseling In Schools (CIS) is a dynamic community-based organization founded in 1986 with a mission to promote the emotional and social growth of children so that they can thrive in school and succeed in life. For nearly 40 years, Counseling In Schools has created and fostered relationships with local schools, homeless shelters, and communities to enable New York City's children to thrive - academically, socially, and emotionally. Our expert team includes licensed mental health and youth development professionals who fully integrate into the community, providing programs that equip children, families, teachers, and administrators with the right tools for preventing and coping with the challenges they face. We envision and work toward a bright future, full of possibilities, where each child can flourish and reach their full potential. We are seeking a highly organized, detail-oriented, and proactive People and Operations Coordinator to join our organization. The ideal candidate will rely on experience, exercise excellent judgment and multi-task within a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This is a highly visible position, representing the Chief Operating Officer (COO), Human Resource Department and the organization to many internal and external stakeholders and potential employees. A great candidate will possess the ability to collaborate with colleagues across departments to solve problems and design solutions. The People and Operations Coordinator will play a crucial role in ensuring our nonprofit operates efficiently while supporting our most valuable asset - our people. Key Responsibilities: Operations & Process Improvement: ● Assist with the management of daily operations including coordinating with various departments to ensure smooth operations ● Provide reports on the impact and efficiency of operational systems i.e., hr recruitment, service inquiries, etc and suggest platforms or procedures that increase efficiency ● Assist COO with the development, implementation and coordination of operational procedures and policies to increase organizational efficiency and accuracy ● Assist COO to create, monitor and analyze inter-departmental performance metrics and develop strategies to improve operations ● Prepare operational reports and documents ● Identify areas where improvements can be made in the organization, and contribute to innovation in operational processes ● Represent COO with a high level of professionalism to outside constituents and internal departmental staff ● Keep COO abreast of operational items that arise during the day, while executing good judgment regarding level of urgency ● Manage and maintain COO calendar to ensure no conflicts or issues arise ● Assist with the management of vendor relationships, including negotiating contracts and managing service delivery scheduling ● Develop and manage operational budget ● Accurately process expense reports on a weekly basis for COO ● Assists with other duties as directed by COO Talent Management & People Operations: ● Assist in recruiting, hiring, and onboarding new staff, volunteers, and interns ● Review resumes and applications, conduct initial screenings of candidates and perform reference checks ● Coordinate and schedule interviews and provide necessary information to candidates ● Oversee the NYC Public Schools clearance system (PETS) process and ensure compliance ● Maintain constant updates on candidates in the recruitment pipeline ● Engage in frequent coordination with the programming department on hiring needs ● Maintain an updated candidate database ● Manage verbal and email candidate communication throughout the recruitment process in a timely manner ● Gather and provide feedback to candidates, ensuring a positive experience ● Assist in new employee onboarding and orientation processes ● Ensure completion of all pre-employment requirements by new hires ● Ensure HR-related databases (e.g., HRIS) are updated and well-organized ● Prepare and maintain HR and operational reports for leadership. Administrative Support: ● Exhibit proactive communication and manage communications and correspondence between different departments and external parties ● Anticipate and respond to administrative challenges that impact operational efficiency ● Prepare in advance for meetings including document preparation and distribution, audio visual needs if required, establish Google Meets/Zoom links and ensure attendees are accounted for ● Perform accurately and within established deadlines general administrative duties ● Answer and return all phone calls and emails in a professional and timely manner. Job Qualifications: ● Bachelor's degree in operations management or in a related field ● 1-3 years of experience in HR or operations management, preferably in a nonprofit setting. ● Two or more years of experience in providing operations or administrative support to executive level staff ● Strong verbal and written English communication skills ● Ability to take initiative to learn and have the ability to work independently ● Highly organized, solution focused and self-motivated ● Detail oriented ● Organized with proven ability to successfully multitask, prioritize and take action with minimal direction and good judgment ● Collaborative mindset and strong interpersonal skills ● Ability to remain positive in high pressure situations ● Demonstrates critical thinking, communication, and relationship-building skills ● Exhibits a flexible, creative, and resourceful approach ● Independent problem solver ● Proficient in MS Suite, G Suite, Canva, and knowledge of modern program system platforms ● Familiarity with HRIS and other people management software. ● Understanding of the complexities surrounding collaboration in an NYC community based organization (CBO) is a plus Requirements: ● Ability to report to our main office for a full-time position in midtown NYC (5 days per week) ● Must be able to travel within NYC as needed Reports To: Chief Operating Officer (COO), Counseling In Schools Benefits & Paid Time Off: ● Paid Time Off (PTO): 30 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated. ● Health Care Coverage: We understand the importance of your health and well-being. As part of our commitment, we provide a fully company-sponsored plan as well as other options for comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed. ● Transit Check Program: To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute. ● 401(k) Plan: Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years. ● Life Insurance: Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being. ● Referral Bonuses: We all have friends in our field of work. Refer a friend or colleague to work at CIS and receive a bonus once they join our team! **Benefits are subject to change. Compensation: Salary - $65,000 - $75,000, commensurate with experience

Conference Services Coordinator Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM Duration: Approx. 5 Months, possibility of extension, and permanent Scheduling conference rooms for meetings and events in the main campus conference center. Job Responsibilities: Regularly monitoring operations of conference facilities, checking in with A/V Technician Staff, Catering, and Environmental Services. Running both daily and weekly reports to distribute to staff and affected support departments to forecast upcoming events with a focus on VIP and large-scale events that require special attention. Required Skills & Experience: Experience working with Audio/Visual (A/V) teams, Facilities Management, and Catering, when planning and during events. Must have excellent customer service skills. Must have excellent planning and organizational skills. Should have the ability to manage telephone, e-mail, and e-form requests, and to work under pressure of deadlines for high-volume requests. Must be familiar with the use of a PC and Microsoft 365 applications. Preferred Skills & Experience: Event planning software experience. Required Education: High School diploma or equivalent.

A large CPG client of ours is looking for a regulatory site quality specialist to help with their products OTC drug listing portfolio. This role is responsible for managing the drug listing process, including the listing and delisting of products (skincare, cosmetics). The position supports regulatory tasks and regulatory operations as needed, while collaborating with cross-functional teams on the initiation, review, and approval of change requests, deviations, and CAPAs. Key responsibilities include reviewing and approving incoming raw material documentation, LIMS specifications, and Certificates of Analysis, as well as GMP batch records, packaging protocols, clinical labeling records, and analytical laboratory documentation such as test methods, protocols, and reports. The role also involves participating in internal audits as a scribe and document reviewer, providing GMP consultation to project teams and departments, and serving as a backup for the QA Manager. REQUIRED SKILLS AND EXPERIENCE -BS degree in science or engineering -5 years' experience in Regulatory, Quality, R&D or Analytical in a GMP facility -Experience and understanding of FDA OTC Drug Listing Process -Experience and understanding GMP Procedures -Experience with SOPs, deviations, change controls, CAPAs -Detail Oriented, Organized -OTC Drug or Cosmetics Experience NICE TO HAVE SKILLS AND EXPERIENCE -LIMS experience -Cosmetics or skincare experience

Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite , Price Rite , The Fresh Grocer , Dearborn Markets , DiBruno Bros. and Gourmet Garage banners. Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern's co-operative members benefit from the company's extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices. Summary We are seeking a Business Process Optimization Specialist to work in our Business Innovation and Transformation Services team, to drive efficiency and continuous improvement across our organization. In this role, you will document and analyze current state processes, identify improvement opportunities using data-driven techniques, and collaborate with stakeholders to design and implement future state workflows. Your expertise in process enhancement, software implementation, and data analysis will be essential in optimizing operational performance. The Business Process Optimization Specialist will work closely with our Transformation Projects to identify current state process, define future state processes and ensure these processes are incorporated into Training and Change Management plans. This role will be responsible for building a center of excellence within the >tech_ division on process improvement driving efficiencies both within our Tech processes as well as across business processes. Essential Functions Responsible for building out a center of excellence within the >tech_ division to standardize the documentation, analysis and improvement of processes Understanding of IT processes to drive improvement and standardization across the division Will work closely with project teams to document current and future state processes. Ability to document and facilitate process improvement. Facilitate workshops with users through process improvement methodology including current state, analysis, future state and implementation of changes to process. Works closely with our Organizational Change Management team to ensure future state processes are identified and understanding of process changes to incorporate into the Change Management plans. Develop process flows, identify inefficiencies, and evaluate areas for improvement. Data Analytics & Root Cause Analysis - Use data-driven insights to diagnose issues and propose evidence-based solutions. Process Improvement & Future State Design - Collaborate with cross-functional teams to brainstorm, build, and refine optimized processes. Software Implementation Support - Ensure processes align with system implementations Process Training & Change Management - Educate teams on new workflows and best practices to ensure smooth transitions. Stakeholder Collaboration - Communicate findings, lead discussions, and gain alignment from key business units. Qualifications Bachelor's degree in Business, IT or related field required. Must have at least 5-10 years of experience in a business process role, with a thorough understanding of business process methodologies and tools and strong business acumen with ability to analyze business processes across the organization. Experience implementing Process mapping tools such as Visio and business process repository tools such as Nintex Promapp, Signavio or Blueworks Lean Six Sigma certification (green belt or higher) or other process certification a plus. Project Management skills and certification a plus Understanding of Organizational change management and certification a plus. Business acumen and knowledge of IT processes and tools to drive improvement and standardization Strong group facilitation skills Data analytics, process mapping, and continuous improvement methodologies. Experience implementing large enterprise software and process redesign within digital transformation initiatives. Excellent communication, problem-solving, and stakeholder management skills. Influencing skills and ability to lead through indirect influence Working Conditions & Physical Demands Ability to sit in front of a computer for long periods of time. Ability to sit, stand and walk frequently. Ability to adhere to the company's four day in office work requirement. Ability to travel, as business needs dictate. Core Competencies Communicate Effectively: Share thoughts, ideas and information in an organized, clear and precise and persuasive manner (written and oral communication). Drive for Results: Understands how the role impacts the organization's strategic objectives. Embrace Change: Adapts to new environment, jobs, technologies and processes. Develop You: Identifies opportunities for career development. Build Relationships: Works as part of a team to achieve company goals. Stay Competitive: Shows passion and enthusiasm for their work. Company Perks Vibrant Food Centric Culture Comprehensive medical, dental and vision package Competitive Salary and Paid Time Off Fitness Reimbursement and Well-Being Program Corporate Training and Development University Collaborative team environment Paid Parental Leave 401K Matching Gifts and Community Volunteer Involvement

WHO WE ARE: The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The FoundRae collection is intended to become part of the wearer, a second skin, an expression of identity and of personal values. The collection is founded on a lexicon of archetypal, mythological and classical symbols with the intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. FoundRae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it. WHO WE ARE LOOKING FOR: Operations Coordinator, Retail POSITION SCOPE: The Operations Coordinator role will work to ensure the accurate completion of all client orders by ensuring that timeline prioritization and quality standards are met for all final orders. In addition, this role encompasses maintaining supplies and packaging stock levels, maintainingand updating reports, participating in inventory management as well as any special projects. RESPONSIBILITIES: Order Coordination: Act as the liaison between internal teams to complete all orders in a timely manner. Work with the Bench Jewelers to coordinate workflow ensuring prioritization of orders. Coordinate engraving artwork and execution for in-house engravings. Communicate with Retail/Fulfillment teams regarding inventory availability. Efficiently manage order flow by prioritizing urgency of work and pacing longer lead time orders. Pull pieces for all orders and determine whether studio work (assembly/polishing) is needed. Confirm product details, quality level and assembly accuracy before processing. Order Processing: Work with the sales team to process all orders. Administer quality checklist and validate using brand standards. Accurately document all inventory movement for orders. Studio Reporting and Logs: Log and track customer returns for repair using Repair Tracker. Monitor and log unfulfilled work orders. Track orders that cannot be completed because inventory is not present. Inventory Management: Participate in inventory cycle counting and use active problem solving to investigate discrepancies. Maintain accurate vault organization and consistently spot check inventory trays to ensure accuracy of product storage. Monitor internal inventory movement via transfers and use of sign out sheet. Provide support to management and sales staff through quick, accurate stock checks and upon request, provide quick delivery to sales floor. Ensure timely communication with management and sales team regarding new arrivals and product replenishment. Shipping and Receiving Ensure merchandise and supply deliveries are accurate, verifying all quantities shipped / received match corresponding documentation for all incoming / outgoing shipments. Maintain organized shipping area ensuring all outgoing merchandise is properly packaged. Follow the company guidelines regarding shipping to clients and intercompany. Packaging and Supplies Order and manage non merchandise supplies like stationery and packaging. Re-stock appropriate levels of packaging supplies within the boutique. QUALIFICATIOINS: Minimum of high school degree, Associates/Bachelor's degree preferred Minimum of 2 years previous experience in order management, inventory processing and tracking preferably within luxury/retail PC/Mac proficient, advanced excel skills and knowledge of design programs a plus Outstanding attention to detail and highly organized, reporting skills, interest and demonstrated experience in creating and streamlining processes Self-starter and multi-tasker Must be able to work a flexible schedule including, evenings, weekends and holidays The appointed candidate will be offered an hourly rate between $22.00 - $26.00 plus the opportunity for bonus, a comprehensive benefits package including: medical, short and long-term disability, various paid time off programs, employee discount/perks and retirement plan. Our Company's values: We value people: we want each other to be the best versions of who we can be. We value our relationships with our employees, suppliers and community. We value diversity and promote inclusivity with our words, actions and images. We value professional development and personal growth. We value community service and philanthropy. We value and foster creativity and self-expression. We value accountability for ourselves and the collective and show integrity through all our interactions. We value storytelling and reading.

Oscar de la Renta is looking for a Finance & Operations Coordinator to own the PO-to-pay process for Cost of Goods (COGS) and Samples, drive 3-way match discipline, obtain invoice approvals, and coordinate with vendors. The candidate will sit on the Finance team and have close partnership with Design, Production, and Warehouse teams. Reporting to the Controller, this role will be in office Mon-Fri and based in our midtown Manhattan corporate office. Responsibilities 3-way match ownership (PO / Receipt / Invoice): Ensure accurate matching for all COGS invoices; resolve variances with Inventory and Production. PO lifecycle control: Track POs from issue to receipt; reconcile confirmations, ship dates, and invoices; initiate PO changes (e.g., SKU updates, quantity/price changes) and route for approval per policy. Samples PO creation: Create POs for Samples, ensuring proper coding (GL, cost center, project/season). Samples invoices: Collect approvals, validate back-up (packing lists, sample logs), and post timely each month. Discrepancy resolution: Investigate shortages/overages, returns, and SKU substitutions; coordinate debit/credit memos with vendors and Inventory; document root cause. Vendor communications: Serve as day-to-day AP contact for domestic and overseas factories; reconcile statements, request missing docs, and communicate remittance details. Data stewardship: Maintain item/SKU and vendor master attributes used for purchasing and matching. Compliance & controls: Follow approval matrices, segregation of duties, and documentation standards; retain files for audit; escalate exceptions. Ad hoc & continuous improvement: Build trackers/dashboards, pilot process improvements (e.g., vendor invoice portals, EDI), and support ad-hoc analysis. KPIs: Held to key metrics such as match rate and month-end close timing. Qualifications Education: Bachelor's degree in Business, Finance/Accounting, Supply Chain, or related field preferred (or equivalent experience). Experience: 2+ years in wholesale/production/sales operations/AP within fashion, luxury, or consumer goods; cross-functional work with vendors, operations, and retail partners preferred. Tools: Advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting); experience with GCS A2000 a plus. Skills: Exceptional organization, collaboration, and time management; accurate multitasking; clear written and verbal communication (including with overseas vendors). Basic understanding of landed cost components (freight/duty) is a plus.

We are seeking a Contracts Specialist I to support a pharmaceutical organization during a peak period. This contract role focuses on drafting, reviewing, and administering agreements for Healthcare Professionals (HCPs). The ideal candidate is detail-oriented, highly organized, and comfortable working cross-functionally in a fast-paced environment. RESPONSIBILITIES Draft and review agreements for Healthcare Professionals (HCPs), ensuring accuracy of contract details including HCP information, fair market value (FMV), total compensation, and contract duration. Partner with cross-functional teams such as Legal and Meetings & Events to support contract execution and compliance. Support efficient administration and improvement of contract processes, including process automation where applicable. Assist with onboarding HCPs into the HCP Payments Portal, ensuring profiles are accurate and required documentation is completed. Manage multiple contracts and priorities simultaneously while meeting deadlines. Maintain clear, professional communication with internal stakeholders regarding contract-related needs. QUALIFICATIONS Bachelor's degree required Experience in contract management or contract administration Strong organizational and task-management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Excellent written and verbal communication skills Strong attention to detail and ability to manage multiple priorities Ability to collaborate effectively with cross-functional teams COMPENSATION: $20-$24/hr.

Pay: up to $28.50/hr on w2 (No C2C or 3rd parties) The candidate will be responsible for drafting various agreements for Healthcare Professionals (HCPs). They will review agreements to ensure all information is accurate and complete (e.g., HCP name, fair market value (FMV), total compensation, contract duration). The role includes partnering with cross-functional teams such as Legal and Meetings & Events. The candidate should demonstrate an understanding of efficient administration and automation of contract processes. They will also support the onboarding of HCPs into the HCP Payments Portal, ensuring profiles are set up accurately and all required documentation is completed. Skills: MS Office skills, contract management experience, Position requires strong organizational skills, a demonstrated ability to manage multiple tasks, and excellent client relation skills. Minimum of BS degree

Established in 2004, OLIVER is the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. Role: Sourcing and Finance Operations Specialist Location: Basking Ridge, New Jersey About the role: As the Sourcing Operations Specialist, you'll be working with the Financial Operations Lead in a fast-paced environment and be responsible for administrative and logistical support for Customer Experience Insights (CMI) team. This includes managing the full spectrum of vendor engagement, from executing agreements in collaboration with sourcing teams, onboarding new vendors into partner systems, maintaining vendor data, processing payments, tracking against budget and finance systems, and ensuring compliance with company policies and procedures. Additionally, you'll be providing assistance in other non-finance operational tasks as needed that support the team. What you will be doing: Support CMI vendor partnerships: Proactively manage sourcing tasks to ensure timely and accurate progress. Coordinate between stakeholders: Serve as the primary liaison between CMI researchers, Sourcing, and external vendors. Master financial systems: Become an expert in the financial management systems used in the information pipeline. Process vendor payments: Work with Accounts Payable to process and track vendor payments accurately and on time. Maintain vendor records: Maintain accurate and detailed records of all vendor transactions, track progress within Airtable, and ensure vendor records are consistently updated with precise information. Ensure policy compliance: Ensure compliance with company policies and procedures for vendor management and payment processing. Provide administrative support: Provide administrative support to CMI as needed, such as coordinating the monthly Research Newsletter. Stakeholder Communication: Bring clarity and support through excellent communication and interpersonal skills to act as a key point of contact and keep both internal and external stakeholders informed and aligned. What you need to be great in this role: Bachelor's degree in business administration, finance, or a related field 3+ years of experience in vendor management and payment processing (1ERP/ Ariba) Strong project management skills and attention to detail are essential. The role involves managing multiple tasks at various stages of the sourcing cycle simultaneously. Highly organized and focused is critical for success. Experience using Ariba is preferable. Demonstrates a strong sense of ownership and responsibility for the sourcing process, and can independently and diligently keep stakeholders focused. Excellent communication and interpersonal skills to work with external vendors and internal sourcing teams Proficiency in Google Suite. Ability to work independently and as part of a team Ability to meet deadlines and handle multiple projects simultaneously Prior experience in issuing PO's and managing budget is preferable. At the time of this posting, the base salary for this position may range from $76,500 to $85,500. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. The range listed is just one component of OLIVER's total compensation package. Req ID: 12761 #LI-midsenior #LI-FO1 Our values shape everything we do: Be Ambitious to succeed Be Imaginative to push the boundaries of what's possible Be Inspirational to do groundbreaking work Be always learning and listening to understand Be Results-focused to exceed expectations Be actively pro-inclusive and anti-racist across our community, clients and creations OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws. OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Title: Business Operations Specialist Location: New York, NY Duration: 6-12 Months (Contract to Hire) Required: Experience in application reporting tools, such as Tableau Have knowledge of salesforce or any other CRM tool, has ability to learn the tool Understanding of business analysis background Taking the information coming into case Organized analytical and self-starter. Someone from data analytics background. Understanding data from dashboard NO PMP, but project management background is useful Qualifications Top 3 skills: Organized Analytical Reporting Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

US Tech Solutions is a global staff augmentation firm providing a wide-range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit our website ************************ We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, sets the correct expectation and thus becomes an accelerator in the mutual growth of the individual and the organization as well. Keeping the same intent in mind, we would like you to consider the job opening with US Tech Solutions that fits your expertise and skillset. Job Title: Ops Specialist Location: New Jersey, NJ Duration: 6-12 Months Job Description The Ops Specialist is responsible for ensuring that new accounts are set up properly and maintained effectively on client systems. The Ops Specialist will develop an in-depth knowledge of client business lines, sub custodian network, and systems such as the Unified Account File (UAF), Keystone, and Fircosoft. The Ops Specialist should assist internal clients in the account opening process and keep them updated on the status of their account openings and maintenance. The Ops Specialist will work closely with the Client Service Group to provide our internal clients with quick and accurate account set-ups. Responsibilities Set up new accounts, make changes to existing accounts and close accounts that are no longer needed. Code data from the new account form into various client systems. Perform maintenance functions on existing accounts. Escalate problem items. Monitor and identify incomplete and/or inconsistent information that may result in risk to clients. Resolve the discrepancy and execute transaction. Escalate problem items Communicate professionally and constructively to effectively resolve issues in order to minimize risk and exposure. Provide superior client service. Communicate as part of a team. Gain an understanding of the big picture - how specific function impacts the firm. Contribute to Division or Firm process improvement activities. Understands client systems and workflows beyond immediate team and utilizes this knowledge to suggest process improvements that will benefit the department. Assists team in developing and implementing process improvements which will reduce risk and/or increase productivity. Learn how client systems interact with one another. Qualifications Required Skills BA/BS degree or equivalent work experience. Demonstrated PC skills. Ability to identify, escalate and resolve a problem. Ability to communicate professionally through effective verbal and written skills. Ability to manage time efficiently and effectively. Organizational skills and detail-oriented. Ability to multi-task. Ability to work in a team environment. Ability to meet deadlines and work under pressure. Additional Information Referrals are Rewarded Thanks & Regards, Praveen V Technical Recruiter 11335 , 122nd Way NE Kirkland , WA Tel: ************ Ext 7903 Direct Line:************ Fax: **************

Summary: Supervises teller operations including responsibility for teller portion of Universal Banker training. Oversees daily consolidations of teller proof sheets and maintains security for teller area, negotiable items and opening and closing of vault and contents. Assists in reaching all goals set for the branch. Job Responsibilities: Supervises teller operations including direct responsibility of teller portion of Universal Banking training. Schedules hours and work assignments for all teller personnel. Participates in performance appraisals; Ensures daily consolidation of teller sheets including all categories listed on office consolidation. Researches and resolves any problems pertaining to teller area; Maintains the security of the teller area, negotiable items and the opening and closing of the vault and contents. Assists in the overall security of the branch; Approves transactions on selected deposit accounts, including verification of signatures and endorsements on all withdrawals exceeding teller limits; Processes return items and items sent and received for collection. Handles uncollected and overdrafts for branch if assigned and within approved limits. Researches item and account. Determines action to be taken; Performs all teller activities outlined for the Universal Banker position as required. Assists in new accounts area when necessary; Handles adjustments to accounts and certificates. Processes business account transactions and night drops when applicable; Performs other job related duties as assigned. Qualifications: 2-4 years of teller, platform and supervisory experience; High school diploma, general education degree (GED) or higher; Strong knowledge of banking products; Sound judgment in decision making and problem solving; Precise figure aptitude and strong attention to detail; Strong interpersonal, time management and organizational skills; Excellent verbal and written communication skills required; Strong PC skills and demonstrated knowledge of MS Office (Outlook, Word, Excel); Ability to ask questions to learn about customer's financial needs and, when the customer sees the value, introducing them to other bank team members; Ability to work with manager to increase customer advocacy effectiveness through feedback and coaching; Ability to supervise/ lead Teller line and coach and mentor as needed; Ability to stand for extended periods of time; Ability to work weekends as needed or scheduled; Ability to lift up to 20 lbs. Desired Skills: Independent and highly motivated self-starter; Results oriented with proven track record to motivate self and others to accomplish objectives; Dedicated, enthusiastic, and driven; possesses a strong work ethic; A collaborator and team player, translating knowledge and experience into strong and productive relationships; Ability to deliver a seamless experience to the customer. Orientation, Onboarding & Training: We provide you the training to help you excel in your position. In order to maximize on your experience we have a robust Onboarding & Orientation Process. Universal Banker positions require either part-time or full-time training for 10 business days. Training schedules are based on availability. Columbia Bank offers the following benefits: Medical, Dental, Vision and Rx which are contributory. Bonus programs. Employee Stock Option Program (ESOP). Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D). Paid Time Off (PTO) which includes Personal and Vacation Time. Paid Sick Time. Bank Holidays. Employees may participate in the 401k program. Schedule: Monday to Friday: 8:30am until closing, working 40 hours, must be able to work alternating Saturdays: 8:30am until closing based on business needs. Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities and veterans.

We're looking for an Events Operations Specialist to join our Workplace Services team to plan, coordinate, and run events in our in‑office conference center, including multi‑day programs. In this role, you'll partner with internal stakeholders and external vendors, own logistics and budgets end‑to‑end, and be a steady on‑site presence to ensure a seamless experience for attendees. This is a hands-on operations role where you'll be responsible for creating detailed runs of show, floor plans, staffing plans, cue sheets, and logistics. You'll coordinate across several teams, aligning timelines and communications and keeping stakeholders informed. With each event, we will rely on you to uphold Jane Street's best-in-class standards for space, aesthetics, and safety. During programs, you'll act as the on‑the‑floor owner, helping to walk spaces, verify setups, and triage issues in real time. You'll need to make smart trade-offs under pressure to manage program goals and the client experience, escalate when needed, and close the loop with clear post‑event debriefs and metrics. Additional responsibilities include: * Developing programs to support our growth and create events that meet client objectives * Managing the event pipeline and master calendar, and coordinating room holds and allocations * Managing and overseeing partner event staff, ensuring service standards, and overseeing performance on event days * Maintaining and improving operational tools (e.g., templates, runs of show, layouts, checklists, playbooks) * Driving continuous improvement through post‑mortems, feedback collection, and process updates * Maintaining vendor relationships and monitoring performance * Tracking budgets, reconciling invoices, and maintaining accurate financial records * Partnering with our AV/Tech teams to define technical requirements and acceptance criteria, and scheduling testing and rehearsals * Keeping client‑facing collateral current so that both clients and internal teams can easily understand space capabilities and services About You * Have 8-10 years of experience with end‑to‑end event planning and operations in a large venue, hotel or corporate environment; experience in professional/financial services is a plus * Excellent written and verbal communicator with a strong client service mindset * Highly organized project manager who can run multiple events at once and adapt to shifting priorities * Skilled at vendor and supplier management and negotiation * Proficient with event management systems (EMS or similar), CRM tools, and G-Suite * Calm under pressure, detail‑oriented, proactive, and comfortable making sound judgments with limited guidance * Effective working both independently and across teams; able to handle sensitive information with discretion * Willing to work a flexible schedule, including evening and weekend events as required * Having CMP and DES certifications are pluses If you're a recruiting agency and want to partner with us, please reach out to **********************************.

The Operations Specialist - DTC Settlements handles specialized functions in Trade Processing, focusing on security trades settling at DTC. Responsibilities include processing and settling trades, managing client communication, and reconciling discrepancies. **Key Responsibilities:** - Process and settle trades for equities, fixed income, and commercial paper through DTC. - Verify trade information against broker presentations. - Handle daily volumes and resolve discrepancies. - Escalate high-value issues to management. - Communicate professionally with clients and counterparties. - Contribute to management reporting and process improvements. - Enhance productivity and understand the impact of functions on the firm. **Skills:** - Strong PC skills, problem-solving, and effective communication. - Excellent organizational and time management abilities. - Team-oriented with the capacity to meet deadlines and multi-task.