Senior administrative assistant jobs in Davie, FL

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Job Description Title: Executive Administrative Assistant About the Company At BMG Money, our mission is to provide access to affordable and responsible credit for underserved consumers facing unexpected expenses. We all share one vision- Redefining lending through technology, where underserved individuals can thrive financially through forward-thinking, responsible, and innovative financial solutions. Job Summary We are hiring an Executive Administrative Assistant who will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. This person will own the team's calendar, workflow, information flow, and daily structure with the objective of maximizing impact, reducing friction, and enabling consistently strong execution. Key Responsibilities Fully own and manage the Executive team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, travel, communication, and personal commitments. Anticipate conflicts and resolve them independently with minimal disruption. Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, meeting packets, follow-ups, and debriefs. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions, ensuring execution without requiring reminders. Maintain a real-time pulse on priorities, shifting agendas and reorganizing the day as needs evolve. Coordinate personal and professional logistics to maintain a seamless daily experience. Support travel, events, household coordination, scheduling, and other needs that ensure an organized and friction-free daily flow, acknowledging that personal and professional demands often intersect and must be managed together to maintain continuity. Maintain strict confidentiality and boundary management across all matters. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the team's behalf with precision and professionalism. Ensure clarity in communication flow so the team is continuously informed of risks, deadlines, issues, and decisions requiring attention. Organize and manage information, documents, and knowledge systems for quick access and efficient decision-making. Prepare summaries, talking points, briefing notes, follow-ups, and structured updates before and after all key meetings. Identify conflicts, risks, or dependencies early and elevate them with clear recommendations. Build and maintain the team's task management system, ensuring alignment with strategic goals. Follow up with leaders across the organization to close loops and drive accountability. Keep schedules and priorities aligned with board deadlines, operating cadences, and strategic initiatives. Qualifications 3+ years supporting C-suite executives in high-velocity, high-expectation environments. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels, including board members. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms.

Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Best Buddies is the largest organization dedicated to ending the social, physical and economic isolation of the 200 million people worldwide with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families. Job Title: Executive Assistant, SVP Global Mission, State Development & Operations Department: State Operations & Programs Reports to: Senior Vice President, Global Mission, State Development & Operations Salary: $55,000-$60,000 Location: Miami, FL # of direct reports: 1 Position Overview: The executive assistant, SVP Global Mission, state development & operations provides high-level administrative support to the SVP and the state operations team. Job Qualifications Strong project/time management skills - including planning, organizing, attention to detail, and problem solving Strong written and verbal communication skills Strong proficiency with MS Office (Word, Excel, and PowerPoint) Must be dependable and lead by example Must be comfortable and adept at handling sensitive and confidential information Must be comfortable engaging with people with intellectual and developmental disabilities (IDD) Flexibility is a must to be able to work with other departments to achieve our mission Bachelor's degree or a minimum of two years experience supporting high-level management positions Job Duties include, but are not limited to: Operations Performs general office duties, such as ordering supplies, maintaining records, handling incoming correspondence, preparing memos, letters, and press kits, filing and retrieving documents, and screening calls Maintains schedule for SVP. Serves as liaison between SVP and key contacts, including building rapport. Schedules and develops agendas for department conference calls and webinars, downloads recordings, and posts on team Best Buddies website. Organizes and maintains departmental share files on the Sharepoint, including requesting permissions as needed. Assists in compiling and reviewing weekly report for SVP. Updates and maintains distribution lists in Outlook consistent with staffing changes. Makes all travel arrangements for SVP and organizes travel for department staff and state director applicants when visiting HQ office. Works with state operations team to coordinate equipment purchases and setup, travel, and other logistics for new state directors during training period. Works closely with the finance department to help support the state operations team. Sends PI surveys to applicants and staff, prepares and sends out PI analyses, and compiles PI results into reports for office-specific trainings. Prepares expense reports and assists with other miscellaneous items for SVP. Human Resources Directly supervises the Administrative Assistant Position - (Jobs participant with intellectual developmental disability who helps in supporting the state operations team). Responsible for staff development, oversight, and providing meaningful performance feedback. Inspires and motivates staff by demonstrating personal commitment and integrity and providing proactive training, support and recognition. Responsible for all human resources related activities within the team. Understands, follows and reinforces human resources policies in a consistent manner. Best Buddies is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International's core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world. Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Major Food Group is hiring an Executive Assistant to join our team. The ideal candidate must have experience, exceptional organizational skills, should thrive in a fast-paced environment and multi-task. Responsibilities: Provide high-level Assistant support to the Partners/Executives including travel arrangements, calendaring, expense reports, phones, and ad-hoc projects Keep the Partners organized with meeting materials and immediate priorities; this may include inbox -management Act as the Partner's gatekeeper: prioritize various parties appropriately and schedule accordingly Handle confidential materials Capable of managing people and high level projects Manage certain aspects of the Partner's personal calendar and commitments Requirements: Minimum of 5 year sof experience supporting C Level executives Knowledge of Google Suite and Social Media platforms Strong judgment, highly developed problem solving and project-management skills Personable, articulate, knowledgeable, and professional in presentation. Self-motivated, proactive and able to prioritize tasks-organized and meticulous Excellent time management skills Excellent verbal and written communication skills Discretion and utmost respect for confidentiality

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties * CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. * CEO Support: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. * CEO Support: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. * CEO Support: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. * CEO Support: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. * CEO Support: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. * Executive Support: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. * Executive Support: Prepares agendas and takes minutes at senior staff meetings. * Confidentiality and Professionalism: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. * Supervisory Function: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. * Supervisory Function: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. * Supervisory Functions: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. * Supervisory Function: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. * Supervisory Function: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. * Board Functions: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements * Bachelor's Degree in Healthcare, Business or related field * 4-7 years of providing support to executive level positions * Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities * 2-3 years of experience support CEO/President level. * Ability to take and transcribe meeting minutes. * Ability to learn new software applications. * Ability to meet strict deadlines. * Ability to perform job duties under stressful conditions. * Ability to work independently. * Able to relate cooperatively and constructively with clients and co-workers. * Able to work with high-level executives both inside and outside of the organization. * Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. * Excellent verbal and written communication skills. * Excellent organizational, customer service, and interpersonal skills. * Experience in handling confidential information. * Knowledge of accounting skills. * Utilizing discretion and independent judgment to develop financial reports.

Loyola Marymount School of Film & Television (LMU SFTV) is a top-ranked film school located in Los Angeles, CA. The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum. LMU SFTV seeks a proactive, and detail-oriented Executive Assistant (EA) to provide high-level strategic and administrative support to the Dean of SFTV. The EA will manage the dean's office staff and student workers, oversee daily operations of the office, and contribute to strategic projects that elevate the student experience and increase the profile of the school. This position will be on site, in person five days a week. Position Specific Accountabilities The EA will interface with staff, faculty, and other campus offices as well as with alumni, parents, industry professionals, and external partners to execute the responsibilities below, exercising a high level of initiative, discretion, and judgement to track and support the Dean's short and long-term priorities and ensure the success of school programs. Manage and maintain the Dean's calendar, coordinating and prioritizing a high volume of meetings, travel, and events with efficiency and precision. Evaluate meeting requirements, research and prepare background materials, and provide executive briefings to the Dean in preparation for commitments. Prepare executive expense reports, invoice payments, and other ad hoc budget items. Prepare presentations and decks for meetings, retreats, offsite, etc. and support the creation of proposals for donors and strategic partners. Lead the daily operations of the dean's office, performing or supervising office staff and student workers in tasks such as the following: managing electronic information systems, maintaining office supplies, handling phones, welcoming guests, meeting setup, etc. Anticipate the needs of the school and the Dean, taking proactive steps to address challenges, resolve conflicts, and streamline operations before issues arise. Maintain current knowledge and inform the Dean of all SFTV activities including screenings, events, guest speakers, and any external industry activities relevant to SFTV such as industry screenings, panels, festivals, etc. Stay up-to-date and keep the Dean informed of industry news and trends as they relate to SFTV's strategic plan and the goals of the Dean. Act as the main liaison between the Dean and all internal stakeholders including SFTV senior leadership, faculty, staff, students, university leadership, and administrative services across campus. Act as a representative of the Dean as directed in external relationships regarding SFTV, including but not limited to donors, the Board of Regents, the Board of Trustees, alumni, and parents. Respond to a wide variety of inquiries and issues from faculty, staff, students, and the public on behalf of the Dean, including those sensitive in nature, in a diplomatic and respectful manner. Supervise and support the hiring, appointment, promotion, and tenure processes on behalf of the Dean for full-time faculty positions in collaboration with other dean's office staff, the HR department, and the provost's office. Supervise the processing of grants, stipends, and other special awards granted by the SFTV dean's office. Coordinate with SFTV's Marketing and Communications partner to produce internal and external communications on behalf of the Dean. Coordinate with dean's office staff, Director of Industry Relations, and Marketing and Communications regarding opportunities to highlight the school and tracking alumni, student, and faculty accomplishments. Stay current and inform the Dean regarding social media as it relates to SFTV. Coordinate with University Advancement on the engagement and acknowledgement of donors, alumni, and parents. Organize various events, offsites, and meetings at the direction of the Dean, ensuring all logistics are handled, including preparation and distribution of agendas, materials, and follow-ups. Ensure guests receive thank you notes and gifts. Provide support on special projects, conducting research, preparing reports, and assisting with the management of key initiatives. Continuously seek out ways to improve administrative processes, creating efficiencies and simplifying workflows in collaboration with the Director of Operations. Ensure conformity to university policies and procedures. This position must be intimately familiar with and maintain current knowledge of all SFTV and university policies, protocols, and procedures. Perform other duties as assigned or requested. Loyola Marymount University Expectations Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service. Requisite Qualifications Typically, a bachelor's degree or equivalent experience. Preferably in Film & Television, Business Administration, Communications, Management, or related field. Incumbent will be expected to continue upgrading knowledge and skills. Minimum of 6 years of experience providing executive support in a complex, high-level executive office. Experience in cross-functional project management and supervising staff is preferred. Proven ability to thrive in a dynamic setting with a strong sense of urgency and ownership. Excellent writing, editing, and proofreading skills to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office. Dexterity to craft effective communications for a range of audiences. Exceptional organizational skills, a meticulous eye for detail, and the ability to juggle multiple high priority requests and meet tight deadlines. Highly flexible and comfortable with adapting to changing priorities. Organizational, analytical, and problem-solving skills to effectively manage the Dean's workflow to maximize efficiency. Skills to take appropriate initiative and prioritize work while managing a heavy workload, overlapping activities, and conflicting priorities. Experience working with complex information, determining level and scope of impact, identifying risks, evaluating a range of approaches, and developing solutions within the context of priorities, time constraints, and available resources. Knowledge of the relative roles of faculty, staff, and administrators, and the protocols for communication and interactions between these parties in the university environment. Professional demeanor and interpersonal experience to handle sensitive or difficult situations diplomatically. Ability to represent a high-level executive with tact and discretion, and to work and communicate effectively and sensitively with a wide variety of colleagues and constituents. Teamwork skills to facilitate positive interactions and workflow with other executive level offices and staff within the college and university. High level of integrity and discretion in handling confidential information and professional decorum to represent and interface with university leadership and outside institutions. Strong computer skills in Microsoft Word, Outlook, Excel, PowerPoint, Zoom and Teams. Expertise in desktop publishing and graphics/charts/visual presentation software. Proficient in Mac OS and PC systems. Experience with electronic signature software. Adobe Sign preferred. Experience in the entertainment industry preferred. Prior university experience a plus. Extensive interest in and knowledge of film, television, and new media. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. #HERC# #HEJ# Staff Regular Salary range $71,100.00 - $88,900.00 Salary commensurate with education and experience.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit *********** for more information.)

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: * Providing high-level executive administrative support to a Senior Executive and their team * Calendar management and appointment scheduling * Coordinating travel arrangements and being available to travel as needed * Coordinating special events * Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) * Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level * Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands * Assisting with special projects * Plan, coordinate, and prepare materials for meetings * Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: * Bachelor's degree * Strong communication and interpersonal skills * Prior experience supporting C-suite Executive and their team required. * Proven ability to work under pressure while maintaining a positive team attitude. * Ability to work in a fast-paced environment with competing deadlines and changing priorities * Ability to manage complex calendars and travel arrangements. * Excellent computer skills * Will require some travel

Under limited supervision the purpose of the job is to provide and oversee a diverse range of support activities for a department, which require specialized knowledge and comprehensive administrative, organizational, and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Composes and/or assists in the development of manuals, grant proposals, and/or similar documents. Serves as an administrative liaison with internal departments and outside agencies, as required. Trains, supervises, and evaluates administrative staff engaged in various support activities. Performs related work as directed. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * At least seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Two years of direct supervisory or lead experience required. Experience in a higher education setting preferred. Essential Functions: * Daily - 10%: Responsible for the protection and safe-keeping of confidential data acquired during the course of work using discretion and judgment regarding payroll, salary or related issues. * Daily - 10%:Performs complex and diverse duties in support of a work area or group of individuals, programs and projects which requires interpretation and resolutions of highly varied situations and problems. * Daily - 10%: Composes and edits internal and external correspondence and documents including Power Point presentations, desktop publishing, Excel spreadsheets and tables. * Other As needed - 10%: Coordinates initiatives such as grant proposals and site visits. May be involved with research and document preparation for accreditation and institutional effectiveness, etc. May update department webpages. * Daily - 10%: Monitors and orders inventory. Establishes supply budgets; selects vendors, uses signature, and authorizes purchases. Responsible for staying within budget and following budgetary guidelines; participates in the planning of budgets. * Other As needed - 10%: Plans and coordinates short-term and future high profile events. Typically creates such events from scratch. This includes invitations developed with designer and preparation/development of tentative guest lists. Planning typically requires coordination and input from multiple people/units. May represent work area at such events. * Daily - 15%: Schedules complex appointments, answers phone, meetings, and travel arrangements working with multiple calendars and constituents; attends meetings; records, interprets, and distributes minutes from said meetings. * Daily- 10%: Working with leadership, drafts, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, maintains personnel commitments, checks salaries, performs projections for individual accounts, monitors spending limits. Prepares and processes purchasing and accounting forms. * Daily - 5%: Delegates to and follows-up on work of others. Trains others regarding policies and procedures. May audit work of others for accuracy. May assist in the hiring decision for lower-level staff. * Other As needed - 10%: Performs other related duties as required, including work performed at lower levels, when necessary. Knowledge, Skills, and Abilities: * Advanced PowerPoint skills. * Ability to train and coordinates work of lower-level, office support staff, student employees, and/or temporary staff * Ability to compose and/or assist in the development of manuals, annual reports, and/or similar documents. * Requires office management and supervisory skills. Requires thorough understanding of own work and how it impacts operations outside own work unit. * Ability to recognize needs of unit and how it impacts other areas at Broward and understand own role relative to all areas. * Advanced and varied computer software skills required. Able to identify and learn new programs and software skills as necessary. Easily navigates the Internet; performs more complex searches. * Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $49,500 - $56,500 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

POSITION: Administration InternDEPARTMENT: Organizational/VariousREPORTS TO: Senior Director of Human ResourcesSTATUS: Internship, Unpaid SUMMARY: This is an exciting opportunity for an individual interested in a career in Administration, Management or Human Resources. Intern will observe, learn, and develop skills necessary to explore career opportunities within the chosen field by collaborating with organizational professionals. Individuals may qualify for college credit if allowed by their college/university. This is position is an unpaid internship. LEARNING EXPERIENCE Intern will learn and be exposed to : The administrative and management acumen of a major non-profit sports and event organization Learn the inner workings of the human resources, business office and front desk receptionist functions (i.e. answering phones, receiving mail/packages, assisting visitors and guests, etc.) Detail and hands on performance of various administrative and technical functionalities Business, social etiquettes and techniques to develop and enhance business communication skills Opportunity to participate in performing special projects within other departments (Events, Executive Office, Partnership, Ticket & Sales, Marketing, etc.) Attend and assist with career fairs as needed Demonstrating positive organizational team building and teamwork behaviors Interact and engage professionally with individuals through verbal and non-verbal communication skills Exposure to the tracking, scanning and filing of pertinent documents Assist with staff training, orientation sessions, and employee relations projects Opportunity to attend and support organizational and festival events Assist in research and preparation of materials Enhance computer skills through extensive use of software programs Other opportunities as may be available PREREQUISITES: Pursuing a degree Proficiency in MS Outlook, Word, Excel, PowerPoint, Photoshop, Publisher and typing skills Ability to lift a minimum of 20 pounds Note: Preferred commitment of a minimum of 20 hours a week consistent with academic demands/schedule.

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

Shiraz Events is an award winning full service Catering, Model Staffing, Production and Design company with offices in New York, Miami, Los Angeles and London. Founded in 2001 by President Shai Tertner, Shiraz provides creative Catering and Staffing services for diverse corporate clients including Google, Moet Hennessy, Microsoft, Versace, Vanity Fair, Calvin Klein, Crate & Barrel, Mac Cosmetics, Tommy Hilfiger and Bentley to name a few. ******************** Job Description The Administrative Intern develops building-level administrative skills by assisting the President and other members of the Shiraz Events team in providing professional leadership to organize, administer, and provide support for a creative events company. Providing research and administrative assistance for special projects as assigned Performing work assignments in support of departmental goals Supporting general office duties such as, answering phones, data entry, distributing mail, filing, etc. Scheduling appointments and managing calendars for management Suggesting ways to make internal operations more efficient and productive Performing other tasks and assuming other responsibilities as assigned by management Additional Information All your information will be kept confidential according to EEO guidelines. This internship is unpaid but offers valuable event industry experience

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Its our people that make Shoes For Crews special We hire talented people who support our values and provide training and coaching to our crew to meet their career objectives Our success comes from great team work and exceptional individual effort We strive to reward collaboration and recognize accomplishments in an environment of mutual support and respect Its much more than a great place to work its where our crew looks forward to Monday not Friday What You Will Love About US Great Company Culture Awarded one of the TOP companies to work for Competitive salary Generous Health Benefit Package some at NO cost Prepare for the future 401k with 3 match Paid vacation holidays and sick leave Hybrid and remote schedules Employee recognition platform Employee discounts Including a FREE pair of shoes Wellness program Robust onboarding program QUPID CommitteeEngagement CommitteeOur mission is to keep the workforce safe on the job with comfortable quality protective footwear solutionsreducing accidents and saving money Shoes For Crews North America LLC SFC is a dynamic designer manufacturer and business to business marketer of the most technologically advanced top rated slip resistant footwear for the foodservice hospitality industrial and healthcare workplaces SFC protects over 35 million workers per year in over 120000 workplaces from slip and fall accidents For over 30 years the Company has built its reputation through innovative product development technologies proprietary manufacturing and distinct niche marketing Position Summary Reporting directly to the President & CEO the Sr Executive Assistant provides executive administrative support in a one on one working relationship The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO The EA also serves as a liaison to the board of directors and senior management teams; manages projects of varying complexity from conception to completion and must be able to manage a wide variety of activities and confidential matters with discretion Provides high level proactive administrative support to the CEO ensuring seamless operations and a professional responsive experience for internal and external stakeholders worldwide Serves as a strategic partner to the CEO and executive leadership team anticipating needs and managing priorities across global time zones Prepares and edits executive level correspondence board materials presentations and confidential reports with accuracy and discretion Coordinates complex domestic and international travel arrangements including multi leg itineraries visas accommodations and detailed agendas for global meetings and events Compiles and organizes briefing materials and logistical documents for global travel and high profile engagements Conducts research synthesizes data and prepares executive summaries and analytical reports to support informed decision making Acts as a primary liaison between the executive office and internal departments senior leaders and external partners fostering effective communication and collaboration Maintains the highest level of confidentiality discretion and professionalism in all interactions and communications Manages multiple priorities with exceptional organizational skills ensuring timely and successful completion of projects Demonstrates strategic thinking sound judgment and an energetic solutions oriented approach in a fast paced environment Oversees incoming correspondence and communications ensuring priorities are identified and addressed efficiently Supports executive initiatives and special projects from concept to completion with meticulous attention to detail Executes additional duties and projects as assigned by the CEO ensuring alignment with organizational goals Qualifications Minimum four to six 4 6 years progressive administrative support experience with a high level executive Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders including Executive TeamAccurate and professional written and verbal communication skills Strong decision making capability Highly resourceful team player with the ability to be extremely effective independently Demonstrated ability to achieve high performance goals and meet deadlines Innovative and proactive work style Advanced proficiency with Microsoft Office Suite and social media platforms Education High school diploma required Bachelors degree a plus Shoes For Crews North America LLC is an equal opportunity employer and does not discriminate in hiring or employment based on race color religion sex sexual orientation gender identity national origin age disability and veteran status or any other characteristic protected by applicable law As a federal contractor we comply with all applicable federal state and local employment laws We are committed to fair employment practices and ensuring a workplace free from unlawful discrimination and harassment If you require a reasonable accommodation during the application or hiring process please contact Talent Acquisition Manager

Under limited supervision, the Executive Assistant will provide a range of support activities for a department, which requires specialized knowledge and comprehensive administrative, organizational and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Duties include performing day-to-day operations of answering phones, assisting visitors, preparing departmental requisitions, disbursements and purchase orders, communicating with outside vendors, creating and preparing correspondence, scheduling meetings, providing assistance with project planning and research, preparing travel arrangements, and processing payroll. This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting application. For information on obtaining a DD 214 visit ********************************************************** or call **************. Minimum Education: * Associate's Degree required. Bachelor's Degree preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * Five years of administrative, office, or related experience required. * Prior light bookkeeping and office management experience desirable; administrative support experience preferred. * Excellent organization and administrative skills required. * Must have the ability to communicate accurate information to vendors and relate with a highly skilled staff. The ability to multi-task is essential. * Knowledge of basic bookkeeping principles and office management best practices preferred. Essential Functions: * Daily - 30%: Oversees and/or performs a range administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. * Daily - 20%: Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. * Daily - 10%: Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. * Daily - 10%: Responds to inquiries requiring a general understanding of work-area policies and procedures. Ensures inquiries are addressed and resolved in a timely manner. * Daily - 5%: Sorts and distributes mail and materials within own or local offices. Distributes all incoming deliveries from UPS, FedEx, Interoffice, or any similarly delivered packages. * Daily - 10%: Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, reviewing and controlling incoming and outgoing correspondence, and following up on operational commitments. * Daily - 5%: Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. * Daily - 5%: Schedules complex appointments, meetings, and travel arrangements working with multiple calendars and constituents. * Other - 5%: Performs other related duties as required. Knowledge, Skills and Abilities: * Trains and coordinates work of lower-level, office support staff, student employees, and/or temporary staff * Ability to multi-task and oversee multiple initiatives and projects for the department/unit * Advanced computer software skills required. Easily navigates the Internet; performs searches * Requires general understanding of own work and how it impacts operations outside own work unit. * Ability to recognize needs of unit and how it impacts other areas at College and understand own role relative to all areas. * Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community * Knowledge of Microsoft Office products required. Our Culture - At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Executive Assistant Position Number P0022162 Job Status Full time Regular Department Workforce Education and Economic Development Location Willis Holcombe Center Pay Grade 414 Salary $41,262 - $47,451 (Salary rate commensurate with education and experience) Work Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No FLSA Status Non-Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.