How to hire a senior program coordinator

How to hire a senior program coordinator, step by step

Here's a step-by-step senior program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior program coordinator
• Step 8: Go through the hiring process checklist

What does a senior program coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the senior program coordinator you need to hire. Certain senior program coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior program coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior program coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of senior program coordinators.

   Type of Senior Program Coordinator	Description	Hourly rate
   Senior Program Coordinator	Instructional coordinators oversee school curriculums and teaching standards. They develop instructional material, coordinate its implementation with teachers and principals, and assess its effectiveness.	$22-57
   Program Officer	A program officer is an essential part of a foundation or charitable organization. It is up to program officers to supervise program progress and proposals, seek grants, manage projects, and oversee budgets... Show more	$25-56
   Program Manager	A program manager is responsible for monitoring the project's progress, improving and developing new strategies, and coordinate various projects across the organization to ensure the success of the business objective. Program managers also manage the program's expenses, ensuring that the projects adhere to the budget goals without compromising the quality and accuracy of the result... Show more	$31-67

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Alumni
   • Excellent Organizational
   • PowerPoint
   • SR
   • Data Entry
   • HR
   • Public Health
   • Social Work
   • Professional Development
   • TIP
   • Project Management
   • Financial Reports
   • Data Collection
   • Event Planning

   Check all skills

   Responsibilities:

   • Manage co-op vendor and provide overall program direction for Toyota dealers and regional offices nationwide.
   • Report metrics associate with assign compounds to QA management, clinical development clinical development staff, and contract research organization staff.
   • Participate at PPT's and participate in the development of IEP's and strategies to meet IEP objectives.
   • Coordinate RFP policies and processes for all grant programs to ensure consistency.
   • Collaborate with home inspector to create scope of work, prepare RFP s to secure construction bid quotes from rehabilitation contractors.
   • Schedule and facilitate all IEP meetings, gathering information, inviting participants and encouraging parent participation.

   More senior program coordinator duties

3. Make a budget

   Including a salary range in the senior program coordinator job description is a good way to get more applicants. A senior program coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a senior program coordinator in Louisiana may be lower than in California, and an entry-level engineer typically earns less than a senior-level senior program coordinator. Additionally, a senior program coordinator with lots of experience in the field may command a higher salary as a result.

   Average senior program coordinator salary

   $74,468yearly

   $35.80 hourly rate

   ---

   Entry-level senior program coordinator salary

   $46,000 yearly salary

   Updated December 14, 2025

   Average senior program coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$103,472	$50
   2	District of Columbia	$86,455	$42
   3	Minnesota	$84,767	$41
   4	New York	$81,057	$39
   5	Pennsylvania	$75,968	$37
   6	Massachusetts	$75,366	$36
   7	Illinois	$75,324	$36
   8	Virginia	$71,899	$35
   9	New Jersey	$71,799	$35
   10	Oregon	$67,895	$33
   11	Maryland	$64,506	$31
   12	Arizona	$62,653	$30
   13	North Carolina	$60,756	$29
   14	Colorado	$56,799	$27
   15	Texas	$56,542	$27
   16	Florida	$55,828	$27
   17	Georgia	$52,471	$25
   18	Louisiana	$47,403	$23
   19	South Carolina	$47,045	$23
   20	Oklahoma	$46,593	$22

   Average senior program coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Mayo Clinic	$132,063	$63.49	6
   2	BNP Paribas	$123,175	$59.22
   3	Citi	$121,465	$58.40	8
   4	City of San Jos	$110,560	$53.15	2
   5	Aetna	$106,717	$51.31
   6	MGM Studios	$104,212	$50.10
   7	CVS Health	$100,782	$48.45	134
   8	TriMet	$100,351	$48.25
   9	KARL STORZ Endoscopy	$99,556	$47.86
   10	Wells Fargo	$96,078	$46.19	7
   11	Washington Metropolitan Area Transit Authority	$96,036	$46.17	1
   12	Bristol Community College	$95,792	$46.05	6
   13	Golden Gate University	$95,581	$45.95
   14	Calumet Specialty Products Partners	$94,645	$45.50
   15	University of California	$87,604	$42.12	12
   16	PROLIM	$87,590	$42.11
   17	Bechtel Corporation	$87,363	$42.00	8
   18	L3Harris	$85,902	$41.30	50
   19	Raymond James Financial	$84,827	$40.78	5
   20	Northwest Center	$82,859	$39.84	3

4. Writing a senior program coordinator job description

   A senior program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a senior program coordinator job description:

   Senior program coordinator job description example

   Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Senior Program Coordinator. Reporting to the Manager of the my RUN One Stop who reports up to the Vice Chancellor for Enrollment Services & Experience, the Sr. Program Coordinator/MyRUN Counselor works to improve the quality of the student experience, and to organize the Rutgers University-Newark student experience; organizing the Rutgers University-Newark in ways that facilitate student success via a host of student related services existing in the MyRUN .
   This position is responsible for and not limited to the following.
   
   * Assist students in navigating the various pathways after enrollment at Rutgers University-Newark: student accounting, class registration, financial aid, etc.
   * Act as a facilitator to resolve any student service(s) issue(s) as it relates to enrollment services; be knowledgeable about all student benefits and functions of the offices of financial aid, the registrar, and student accounting
   * Provide administrative support to the one-stop center/student services center for students, families, and other University departments
   * Provide administrative support for the website that supports the one-stop center/ student services center for Rutgers University-Newark/Camden
   * Counsel students on a variety of concerns for registration, financial aid, billing, due dates, payment plans and parking
   * Advise, investigate, problem-solve, and resolve and/or advocate for the actual or perceived to resolve students inquires and issues from all students, families, colleagues, third parties, outside agencies, and community members
   * Counsel students and their parents/families on financial aid application procedures and eligibility for all sources of funding
   * Provide advising to students and families with financial aid concerns such as FAFSA application, disbursements, cost of attendance, eligibility, types of aid, and student employment, student record systems and various software and web-based resources such as National Student Loan Data System (NSLDS), Sakai, Rutgers App, EAB, FAA Access, HESAA, ELM resources
   * Possess knowledge of Federal, State and Institutional regulations for assisting students in eligibility of student aid
   * Support various offices within enrollment management/services with such items that include but are not limited to: collect and image scholarship and financial aid paperwork; communication with SAR issues; etc.
   * Possess a compassionate understanding of diversity, special and multi-cultural issues
   * Engage in regular professional development offered by the Campus and will make a concerted effort to model best practices in student service delivery
   * Supports numerous outreach activities that include but are not limited to: SOAR my RUN information sessions; Open House; Admitted Student Day; PreCollege Parent programs; Junior Jump Start Day; Rutgers Day; etc.
   * Provides leadership for the RU-N Senior Citizen Audit program

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right senior program coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your senior program coordinator job on Zippia to find and recruit senior program coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with senior program coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior program coordinator

   Once you've decided on a perfect senior program coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new senior program coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a senior program coordinator?