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C-Suite Assistants 3.9
Administrative assistant job in Austin, TX
Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas
The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position.
About the Job
Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional
Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact
Coordinate travel and logistics, including detailed itineraries, personal and professional
Personal and professional expense reporting
Prioritize emails and craft emails and any other correspondence on their behalf
Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items.
Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception
Assist with internal employee onboarding and offboarding
Ensure the routine maintenance of personal residences
Run personal errands, ger lunch
Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities
Special ad hoc projects, personal and professional
About You
3-5 years supporting busy executives with a high-touch service mentality
Bachelor's Degree.
Proactive and anticipatory mindset - always ten steps ahead
High emotional intelligence and strong judgment; able to act independently
Very-organized and detail-oriented with great project management skills
Google Suite shop; tech savvy
Strong communicator, diplomat, and relationship-builder who is a true collaborator
Discreet, and trustworthy
Must have a driver's license and reliable vehicle
A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality.
Base salary, Comprehensive health benefits
$55k-81k yearly est. 5d ago
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Executive Assistant
Piper Maddox
Administrative assistant job in Austin, TX
Contract to hire
Onsite - Austin, TX (one remote day / wk)
Pay - $34 - 44/hr
We are seeking an EA Assistant to work cloely with the CEO and Managing Directors, along with office operations. This role requires a highly organized, detail-oriented professional who can manage multiple tasks in a fast-paced environment.
Key Responsibilities:
Manage the CEO and Managing Director's calendars, meetings, and travel arrangements, including both domestic and international schedules
Prepare reports, presentations, and executive correspondence
Coordinate office operations, meetings, and administrative processes
Oversee office supplies, mail, courier services, and office equipment
Provide administrative support to departments and assist with employee onboarding
Handle confidential information with professionalism and discretion
Qualifications:
Associate's or Bachelor's degree in Business Administration or a related field preferred
Min. 5 years of experience in an administrative or executive support role
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organizational, communication, and time management skills
Detail-oriented, professional, and able to work independently and collaboratively
$34-44 hourly 5d ago
EA - National Account Executive
Social Solutions Global 4.1
Administrative assistant job in Austin, TX
US Base Salary Range: $64,800 - $68,000 salary with monthly commission opportunities
About Us
NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations.
About the Role
As a member of our National Political Sales team, you will sell our software products and technology services in a designated territory within the U.S. You will develop new business primarily through prospecting and cold calls, as well as by building relationships with Democratic officials, consultants, and members of the campaign professional community. You will conduct online demos, prepare written proposals, and negotiate and close sales. You will establish and grow relationships with current NGP VAN clients to identify opportunities to upsell additional tools and services.
Essential Position Duties and Responsibilities:
Work closely with a passionate and growing sales team to reach company revenue goals
Manage technology needed to track prospect outreach and client conversations
Collaborate with a wide array of NGP VAN staff to exceed each client's expectations
Rub elbows with Democratic activists, state stakeholders, fundraising consultants and members of the professional campaign community who are fighting the good fight
Join a great team that will readily share their wisdom on client management and digital outreach
Have a clear path for professional growth where great work is recognized and rewarded
Expand new business primarily through prospecting and cold outreach, as well as by building relationships with stakeholders, consultants, and campaign staff
Establish and grow relationships with current NGP VAN clients to encourage implementation of new innovative tools and services
Thrive in a fast-growing, start-up culture while balancing several tasks at once
Take constructive feedback and also be a teacher when needed
Be a jetsetter as needed for trainings and high level in-person meetings
Embrace the mission NGP VAN on a daily basis
Put your experience to work devising new and exciting ways we can serve our clients
Required Skills/Abilities:
Demonstrated and passionate interest in Democratic political campaigns and progressive politics. We are particularly interested in candidates with significant digital experience, either in digital sales or as digital practitioners.
Former Democratic campaign managers, digital directors, finance staff, field staff, and caucus directors with 2-3 cycles of experience are especially encouraged to apply
Meticulous attention to detail
Excellent oral and written communication skills
A passion for problem-solving, logistics, best practices, and data-driven decision-making
Comfort level with daily sales outreach: primarily via phone, online demonstrations, and email.
A keen interest in changing Democratic politics for the better -- and a nagging curiosity about how to use NGP VAN's innovative tools to make that change happen
Previous experience building and maintaining relationships with political stakeholders
Previous experience at with NGP VAN's product suite or similar campaign CRMs
Previous sales or Saas experience a plus
Experience:
2-3 cycles of Political Campaign experience
This position is a part of a bargaining union represented by CWA Local 1400, 2336, or 13000.
At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization.
____________________________________________________________________________________
Our Culture
At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here.
Compensation & Benefits
We offer a comprehensive benefits package that supports your health, well-being and growth - explore full details here.
Compensation and benefits for this role apply to full-time employees in the United States and may vary based on local standards, laws and norms. Pay is determined by location, skills, experience, and education, and is one part of NGP VAN's total rewards package, which may also include bonuses, incentives, equity, and a comprehensive benefits program.
____________________________________________________________________________________
Equal Opportunity & Accommodations
At NGP VAN, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law.
If you require a reasonable accommodation during the application process, please submit a request.
$64.8k-68k yearly 2d ago
Household Manager/Executive Personal Assistant- Austin, Texas
The Calendar Group 4.7
Administrative assistant job in Austin, TX
Our client is seeking a highly organized, proactive, and adaptable Household Manager/ Executive Personal Assistant to support a busy family based in Austin, Texas. This full-time role combines hands-on household management with administrative, scheduling, and multi-property coordination.
The ideal candidate is detail-oriented, tech-savvy, discreet, and able to independently manage household operations, family logistics, and administrative responsibilities with minimal oversight. This role requires a versatile individual who can handle a wide range of responsibilities while ensuring the household runs smoothly and efficiently.
Key Responsibilities
Oversee day-to-day household operations and ensure homes are running smoothly and efficiently
Manage vendors and household service providers; maintain maintenance schedules and oversee repairs
Conduct regular in-home walkthroughs; manage household inventory, groceries, and supplies
Handle mail, packages, returns, and general household logistics
Maintain centralized family calendars, schedules, and travel itineraries
Provide family and lifestyle support, including occasional school-related coordination and errands
Maintain and organize household and personal files (digital and physical)
Oversee bill payment, utilities, and household expenses
Track deadlines, renewals, school requirements, and important dates
Coordinate remote oversight of additional residences and rental properties
Qualifications
Minimum of 5+ years of experience in a similar Executive Assistant, Personal Assistant, or Household Manager role
Strong technical proficiency with Google Workspace, Dropbox, and shared calendars
Exceptional organizational, communication, and problem-solving skills
High level of discretion and professionalism
Ability to pass a background check and provide verifiable references
Must have a reliable vehicle
Compensation: $80,000-$120,000 annually, commensurate with experience
Schedule: Full-time, Monday-Friday with flexibility
Travel Required: None (remote coordination only)
$80k-120k yearly Auto-Apply 7d ago
Personal Executive Assistant
CSC Generation 3.9
Administrative assistant job in Austin, TX
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins.
With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs.
We're hiring a Personal Executive Assistant to support our CEO.
This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours.
You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment.
This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit.
LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do:
Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes.
Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges.
Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time.
Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat.
Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track.
Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving.
Who You Are:
Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly.
AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems.
Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role.
Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role.
High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless.
Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally.
Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward.
The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$55k-81k yearly est. 28d ago
Executive Personal Assistant/Household Manager to Busy Austin-based Family
Bloom Talent
Administrative assistant job in Austin, TX
Austin-based family is looking for an Executive Personal Assistant and Household Manager to be the organizational force behind their busy household. This is a hands-on role supporting a dynamic family with three young children, managing a full calendar of business and personal commitments where priorities shift constantly. You'll serve as the strategic partner by keeping the Principal 10 steps ahead, continually monitoring the calendar for changes, and ensuring the Principal is always prepared and on time. You'll manage a busy calendar across multiple family members and staff, understanding business and personal/family commitments, coordinate schedules for nannies, plan family events, support family travel, and oversee household vendors and maintenance. Someone with meticulous attention to detail, strong communication skills with the ability to distill information clearly, a proactive mindset, and who is comfortable juggling competing priorities where urgent needs arise constantly. This role is based out of their residence in Austin, TX. 125-130K DOE + quarterly bonus, benefits, 401k, 10 days PTO & flexible work setup in summer.
Responsibilities:
Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what's coming.
Manage calendar coordination across the principal, three children, and three nannies-understanding how business and personal schedules intersect and affect each other.
Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise.
Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres.
Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow-up.
Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem-solving.
Coordinate with the household team to communicate daily priorities and ensure alignment.
Oversee household vendors, deliveries, and maintenance with care and attention to quality.
Track household expenses and maintain organized digital filing systems.
Handle errands and personal tasks efficiently.
Qualifications:
Previous experience as a Personal Assistant, Household Manager, or in a high-touch concierge role supporting a private home or executive.
Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes.
Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard.
Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision-making.
High EQ with the ability to read situations, manage up, and follow through consistently.
Flexibility to adapt as priorities shift throughout the day while keeping longer-term projects moving forward.
Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion.
Intuitive, high-touch service orientation with the ability to anticipate needs before they are communicated.
Flexible availability, including occasional weekend communication or urgent requests when needed.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
$52k-77k yearly est. 49d ago
Executive Personal Assistant for Construction Company
Apex Multifamily Builders LLC
Administrative assistant job in Austin, TX
Job DescriptionBenefits:
Company parties
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company
Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence.
Key Responsibilities:
Manage complex personal and professional calendars, including travel arrangements and other business commitments
Handle confidential correspondence, emails, and phone calls
Coordinate meetings, conferences, and client entertainment
Process expense reports and manage personal/business receipts
Oversee household management tasks when needed (vendors, maintenance, scheduling)
Arrange travel logistics including flights, hotels, and transportation
Act as the primary point of contact between executive and internal/external stakeholders
Assist with personal errands and special projects as needed
Manage construction office administrative tasks and document organization
Requirements:
3+ years experience as a personal assistant, preferably in construction or real estate
Exceptional discretion and professionalism
Available for occasional evening/weekend work when needed
Strong problem-solving abilities and proactive mindset
Excellent communication and interpersonal skills
Valid driver's license
Flexibility to travel occasionally if required
Proficient in Microsoft Office Suite
Benefits:
Competitive salary
Comprehensive health benefits
Paid time off and holidays
Professional development opportunities
Responsibilities
Schedule appointments and maintain a realistic, accurate calendar
Answer and screen calls
Run errands, as needed
Order essential and non-essential supplies
Work closely with many different people to ensure everyone is on the same page
Qualifications
Exceptional communication and interpersonal skills
Strong organizational skills
The ability to multitask well
The ability to work well independently and within a team environment
The Strategic Communications Partner serves as the primary communications advisor and content lead for the Office of the CEO at CommUnityCare Health Centers. This role supports both the CEO and Deputy CEO (Chief Strategy Officer) in communicating organizational priorities, progress, and impact across internal and external audiences.Working within the Strategy team and in partnership with the Communications Department, the position manages the flow of executive-level communication-internal and external-supporting transparency, engagement, and alignment across the CommUnityCare + Central Health system. The ideal candidate is a thoughtful writer, strategic listener, and skilled project manager who can navigate the pace and complexity of a large, multi-site ambulatory care organization.
Responsibilities
Essential FunctionsExecutive Communication & Voice Development• Develop talking points, speeches, op-eds, internal messages, and presentation materials for the CEO and Deputy CEO.• Capture and maintain the CEO's authentic voice while aligning with CommUnityCare's brand and mission.• Anticipate communication needs tied to strategic initiatives, governance cycles, and system priorities.Internal Storytelling & Staff Engagement• Craft messages that connect staff to mission, vision, and strategy.• Partner with People, Operations, and Communications to ensure consistent internal narrative across channels (emails, town halls, videos, intranet).• Source frontline stories that demonstrate impact and progress toward strategic goals.|External Visibility & System Alignment• Coordinate with Central Health's Communications team to align external messaging and media opportunities.• Prepare briefings and remarks for community and partner events, public meetings, and joint communications.• Support the CEO's and Deputy CEO's participation in public panels, thought-leadership pieces, and highprofile engagements.Strategic Planning & Intelligence• Track system developments, policy discussions, and community issues to inform executive messaging.• Collaborate with the Strategy team to ensure communications reflect organizational priorities and data insights.• Monitor and synthesize insights from policy developments, community health data, and governance discussions (Travis County Commissioners Court, Austin City Council, Central Health Board, etc.) to inform CEO and Deputy CEO messaging.• Provide brief strategic analyses and contextual summaries to anticipate questions, shape public remarks, and align external messaging with system priorities.• Serve as a bridge between strategy, communications, and policy - ensuring our external voice is grounded in accurate data, current context, and foresight.• Support development of executive reports, dashboards, and board materials.Content & Workflow Management• Maintain an organized calendar of key communications moments and deliverables.• Develop templates and frameworks for consistent CEO updates.• Integrate AI and digital tools to improve writing efficiency and visual storytelling while maintaining human oversight. PatientKnowledge, Skills and Abilities• Strong writing, editing, and storytelling skills with the ability to adapt voice and tone for executive communications.• Strategic thinking and judgment to align content with organizational goals and priorities.• Ability to manage multiple projects and deadlines in a fast-paced environment with minimal supervision.• High emotional intelligence and interpersonal skills to collaborate effectively with executives and cross-functional teams.• Familiarity with digital communication platforms and analytics (e.g., intranet, social media, email campaigns, content management systems).
Qualifications
Minimum Education:Bachelor's Degree (higher degree accepted) in Communications, Journalism, Public Policy, English, or related field. RequiredMinimum Experience:8 years Experience in executive communications, journalism, or strategic storytelling roles.
$29k-38k yearly est. Auto-Apply 60d+ ago
Private Office Executive Assistant
Allen Control Systems
Administrative assistant job in Austin, TX
Allen Control Systems (ACS) is a cutting-edge defense startup, founded by two ex-Navy electrical engineers with a proven track record in robotics and software. We are developing a small, autonomous gun turret that employs advanced computer vision and control systems to precisely target and neutralize small drones and loitering munitions. Our innovative approach requires overcoming significant technical challenges, making this an exciting and dynamic environment for experienced engineers.
With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders' successful exits from two previous venture acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop will have a real-world impact.
Position Overview:
We are seeking an experienced Private Office Executive Assistant (POEA) to the VP of Mechanical and Manufacturing Design provides comprehensive, high-trust support across both corporate executive responsibilities (approximately 70%) and limited personal and family logistics (approximately 30%).
This role exists to protect the VP's time, focus, and operating capacity by managing priorities, logistics, and transitions across professional and personal domains in a transparent and compliant manner.
The POEA operates with exceptional discretion, judgment, and autonomy in a fast-paced, high-confidentiality environment.
70% Corporate Executive Support
30% Personal / Family Logistics Support
The personal support component is a disclosed part of this role and is treated as a taxable executive benefit in accordance with company policy.
What You'll Do:
Corporate Executive Support (70%)
Own and manage the VP's complex calendar, ensuring alignment with engineering, manufacturing, and business priorities.
Coordinate internal and external meetings with engineering leadership, operations, supply chain partners, customers, and executive leadership.
Prepare agendas, briefing materials, summaries, and decision-support documents for technical, operational, and leadership meetings.
Manage travel logistics (domestic and international), including itineraries, ground transportation, and contingency planning.
Serve as a gatekeeper for inbound communication; filter, prioritize, and respond as appropriate.
Partner closely with Engineering, Manufacturing, Operations, Finance, Legal, and People teams on sensitive or time-critical matters.
Track action items, deliverables, and deadlines to ensure follow-through and execution.
Handle confidential technical, operational, and personnel information with absolute discretion.
Personal & Family Logistic
Coordinate personal scheduling, appointments, and logistics to ensure seamless transitions between work and personal commitments.
Manage school calendars, communications, and activity schedules for the executive's children.
Provide school drop-off/pick-up and transportation coordination as needed.
Supervise short, transitional periods between scheduled care and executive availability (this role does not replace a nanny or caregiver).
Coordinate household vendors and service providers (e.g., cleaners, maintenance, tutors).
Handle personal errands and logistics that directly protect the executive's availability, focus, and operational reliability.
Support personal travel planning and logistics as required.
This role does NOT include:
Acting as a primary childcare provider
Ongoing caregiving responsibilities
Regular housekeeping or domestic labor
What You'll Need:
5+ years supporting senior executives or technical leaders in a high-trust environment
Demonstrated ability to manage both professional and personal logistics
Exceptional organizational, communication, and problem-solving skills
High emotional intelligence and sound judgment
Absolute discretion and integrity
Ability to operate effectively in a fast-paced, engineering- and manufacturing-driven environment
Valid driver's license and reliable transportation
Flexible schedule with availability outside standard business hours as required
Occasional evening or weekend work based on executive and business needs
Preferred
Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations
Experience in hardware, aerospace, defense, robotics, or highly regulated environments
Prior experience in a Private Office or blended executive support role
You'll Stand Out:
Defense or Robotics Experience: Prior experience in defense systems, robotics, Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations
Experience in hardware, aerospace, defense, robotics, or highly regulated environments
Prior experience in a Private Office or blended executive support role
What We Offer:
Competitive salary
ACS Equity Package
Health, Dental, Vision Insurance
Paid Time Off
Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$31k-53k yearly est. Auto-Apply 5d ago
PT Administrative Associate III (KLM Library)
Texas A&M International University 4.0
Administrative assistant job in Austin, TX
Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work.
Essential Duties and Responsibilities
* Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
* Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services.
* Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
* Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
* Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
* Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
* May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Minimum Requirements
* Education - High school diploma or GED
* Experience - Three years of related experience.
* May not be currently enrolled as a Texas A&M International University student.
Knowledge and Abilities
Knowledge of:
* Word processing, spreadsheet, and database applications.
Ability to:
* Multitask and work cooperatively with others.
* Strong verbal and written communication skills.
* Work with sensitive information and maintain confidentiality.
* Strong interpersonal and organizational skills.
Licensing / Professional Certification - None.
Physical Requirements - General Office Environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervision of Others
This position generally does not supervise employees.
Other Requirements
* Evening and weekend work may be required.
* Position requires on campus, face-to-face interactions.
* Position requires maintaining a regular schedule of attendance on campus and in the workplace.
Pay of Rate: $14.43/hour for up to 19 hours weekly
INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:
* Resume/CV
* Cover Letter
* At least 3 references and their full contact information
Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
$14.4 hourly Auto-Apply 60d+ ago
Secretary
Challenger School 4.2
Administrative assistant job in Austin, TX
Challenger School is seeking a friendly, detail-oriented individual to join our team in Austin as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors.
This is a year-round, full-time position.
Responsibilities
Maintain a safe, productive, and welcoming office environment
Answer phones and respond to questions
Manage the student information system
Keep campus inventory up to date, order supplies as needed
Aid managers with enrollment inquires and marketing events
Assist with sick or injured students
Work patiently with students, parents, and coworkers
Qualifications
Two years of college or relevant experience
Ability to pass a background check
Completion of pre-employment assessments
Position Offerings
Health Insurance
Paid time off
401k
Significant tuition discounts for children and grandchildren
**Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete.**
#CSURGENT
$28k-35k yearly est. Easy Apply 11d ago
Accounting Admin Asst
Foundation Communities Inc. 3.6
Administrative assistant job in Austin, TX
The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option.
Primary Duties/Responsibilities:
Administrative & Accounting Support
Receive, scan, and distribute incoming mail to appropriate staff
Scan, save, enter, and route vendor invoices for processing
Set up new vendors and ensure receipt of all required documentation
Maintain accurate logs of donation and refund receipts
Enter final account statement refunds into the accounting system
File and organize accounting documents in accordance with recordkeeping policies
Payment & Calendar Coordination
Assist with preparing and processing checks for mailing
Submit key departmental deadlines and milestones for inclusion in the organizational calendar
Vendor Communication & Maintenance
Communicate with vendors to resolve issues and maintain accurate records
Conduct research and updates related to vendor accounts
General Office & Departmental Support
Respond to inquiries via email, phone, and in-person interactions
Provide administrative support to the CFO, Accounting Manager, and broader accounting team
Perform other duties as assigned to support departmental operations
Minimum Requirements:
High school diploma or GED required
General computer proficiency required
Microsoft experience, especially Excel, Outlook, and Word required
1 - 2 years' experience in an administrative accounting-related position
Bilingual (English + Spanish) preferred
Accounting certificate preferred
NetSuite experience is a plus
Working Conditions/Physical Requirements:
Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot
Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving.
Compensation
$20.00/hour
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
$20 hourly 18d ago
Administrative Support Assistant (Casting)
Shop Lc
Administrative assistant job in Austin, TX
The Administrative Support role for the Jewelry Casting team provides day-to-day administrative and analytical support to warehouse manufacturing operations. This position focuses on data tracking, Excel-based reporting, and analysis of jewelry casting and manufacturing output, while also handling documentation and coordination activities. The role is ideal for a detail-oriented fresher with strong Excel skills and an interest in manufacturing analytics.
Key Responsibilities
Administrative & Coordination Support
Support the Jewelry Casting team with daily administrative tasks and documentation
Maintain, organize, and update production records, reports, and files
Coordinate with warehouse and manufacturing teams to collect required data
Assist in preparing daily, weekly, and monthly operational reports
Data & Analytics Support
Track and analyze manufacturing and casting output using Excel
Maintain production dashboards, trackers, and MIS reports
Identify basic trends, gaps, or variances in production data and flag them to the team
Ensure accuracy and consistency of production and inventory-related data
Process & Compliance Support
Ensure documentation aligns with internal processes and quality standards
Support audits, reconciliations, and data validation as required
Adhere to warehouse safety and operational guidelines
Skills & Qualifications
Required
Basic to intermediate Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, formulas preferred)
Strong attention to detail and data accuracy
Good organizational and time-management skills
Ability to multitask and meet deadlines
Willingness to work closely with warehouse and manufacturing teams
Preferred
Any exposure to manufacturing, warehouse, or operations data (academic or internship experience acceptable)
Basic understanding of production or inventory concepts
Freshers are welcome to apply
Education & Experience
High school diploma or equivalent required
Graduate or fresher candidates encouraged to apply
Prior administrative or data-handling experience is a plus but not mandatory
Physical Requirements
Ability to remain seated or standing for extended periods
Repetitive motions involving hands, wrists, and fingers
Ability to work in a warehouse/manufacturing support environment
$29k-38k yearly est. Auto-Apply 3d ago
Secretary
Austindiocese
Administrative assistant job in Temple, TX
The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church.
Ministerial Character
The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Essential Job Duties:
· As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life.
· Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
· Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
· Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards.
· Ability to direct parishioners/visitors to appropriate person on staff.
· Opens, sorts and distributes incoming mail, organizes and assist with mailings.
· Answers email and route appropriately.
· Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed.
· Assists in the maintenance of parishioner records
· Inputs Date entry into church database.
· Keeps registration forms updated and sends out registration forms for new parishioners.
· As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs.
Secretary will also assist the Bookkeeper in various accounting and reporting functions:
· Log invoices and vendor statements into QuickBooks daily.
· Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval.
· Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork.
· Gather timecards and route for supervisor approval.
· Log all cash receipts on a daily basis and prepare weekly deposit.
· Deposit weekly offertory checks to Extraco via check scanning.
· Gather and verify staff members' credit card reports for accuracy weekly.
· Assist with filing accounting records.
· Other duties as assigned.
Knowledge, Skills and Abilities
· Knowledge of the structure and basic teachings of the Roman Catholic Church.
One who enjoys working with people.
· Excellent communication ability required to interact in person or by telephone with a broad range of individuals.
· Adheres to the confidentiality of church records and all types of communication.
· Willingness to seek new information, training and resources as needed.
· Performs job responsibilities in a fast-paced environment while multi-tasking.
· Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
· Ability to operate various word-processing software, spreadsheets, and database programs.
· Ability to proficiently communicate.
· Ability to organize, prioritize, and utilize effective time management techniques.
· Ability to carry out multiple tasks and meet deadlines.
· Ability to follow instructions furnished in verbal or written format.
· Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks).
· Detail Oriented.
Minimum Qualifications:
Education and Trainings:
· High School Diploma or GED acceptable to Texas Education Agency.
Experience:
· Two (2) years of related full time wage earning experience.
Language:
· English (proficient in conversing, reading, and writing)
· Spanish (proficient in conversing, reading, and writing). Preferred but not required.
Catholic Requirement:
· Must be a practicing Roman Catholic in good standing.
Licenses/Certifications:
· Valid Texas driver's license.
· Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Working Conditions:
· All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
· The Parish is an at-will employer.
· All buildings and vehicles owned by the Parish are tobacco free.
· Working in a fast-paced environment with priorities and plans that may change rapidly.
· Working on weekends, evenings, and some holidays may be required.
· Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
· Will be required to adhere to established dress codes and conduct standards.
· May be required to use personal or parish vehicle to drive to off-site locations.
· Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.
$25k-38k yearly est. 38d ago
Secretary
Diocese of Austin Catholic Parishes
Administrative assistant job in Temple, TX
Full-time Description
The primary purpose of the Secretary is to facilitate communications, provide skilled secretarial services for parish staff, parish ministries and parishioners, answer phone calls and assists the caller in a professional manner, welcome and assist visitors to St. Luke Parish. This position will also ensure that all aspects of responsibilities are carried out in a manner that effectively serves the needs of St. Luke Catholic Church and will also reflect the teachings of the Catholic Church.
Ministerial Character
The Pastor is the visible principle and foundation of unity in the parish of St. Luke Catholic Church which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at St. Luke Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Essential Job Duties:
· As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of St. Luke Catholic Church in both your professional and personal life.
· Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
· Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
· Welcome and assists parishioners/visitors, answers incoming phone calls, offers general information to all, assists with mass intentions and Clerical Endowment Cards.
· Ability to direct parishioners/visitors to appropriate person on staff.
· Opens, sorts and distributes incoming mail, organizes and assist with mailings.
· Answers email and route appropriately.
· Works with and updates all sacramental records including funerals, weddings & baptisms; send sacramental information to churches as required, prepares sacramental certificates as needed.
· Assists in the maintenance of parishioner records
· Inputs Date entry into church database.
· Keeps registration forms updated and sends out registration forms for new parishioners.
· As information comes into the office the secretary, when necessary, should contact the proper leadership when made aware of special ministry needs.
Secretary will also assist the Bookkeeper in various accounting and reporting functions:
· Log invoices and vendor statements into QuickBooks daily.
· Review invoices/statements to ensure all information is obtained before routing to Business Administrator/Pastor for approval.
· Match Purchase Orders to invoices/receipts for all departments and gather additional information when necessary to properly process paperwork.
· Gather timecards and route for supervisor approval.
· Log all cash receipts on a daily basis and prepare weekly deposit.
· Deposit weekly offertory checks to Extraco via check scanning.
· Gather and verify staff members' credit card reports for accuracy weekly.
· Assist with filing accounting records.
· Other duties as assigned.
Knowledge, Skills and Abilities
· Knowledge of the structure and basic teachings of the Roman Catholic Church.
One who enjoys working with people.
· Excellent communication ability required to interact in person or by telephone with a broad range of individuals.
· Adheres to the confidentiality of church records and all types of communication.
· Willingness to seek new information, training and resources as needed.
· Performs job responsibilities in a fast-paced environment while multi-tasking.
· Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
· Ability to operate various word-processing software, spreadsheets, and database programs.
· Ability to proficiently communicate.
· Ability to organize, prioritize, and utilize effective time management techniques.
· Ability to carry out multiple tasks and meet deadlines.
· Ability to follow instructions furnished in verbal or written format.
· Knowledge of Computer Skills (Microsoft Word, Outlook, Excel, Publisher, Quickbooks).
· Detail Oriented.
Minimum Qualifications:
Education and Trainings:
· High School Diploma or GED acceptable to Texas Education Agency.
Experience:
· Two (2) years of related full time wage earning experience.
Language:
· English (proficient in conversing, reading, and writing)
· Spanish (proficient in conversing, reading, and writing). Preferred but not required.
Catholic Requirement:
· Must be a practicing Roman Catholic in good standing.
Licenses/Certifications:
· Valid Texas driver's license.
· Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Working Conditions:
· All employees of the Parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
· The Parish is an at-will employer.
· All buildings and vehicles owned by the Parish are tobacco free.
· Working in a fast-paced environment with priorities and plans that may change rapidly.
· Working on weekends, evenings, and some holidays may be required.
· Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
· Will be required to adhere to established dress codes and conduct standards.
· May be required to use personal or parish vehicle to drive to off-site locations.
· Travelling within and outside the parish to meetings and other events may be required, and travel may require overnight lodging.
Key Responsibilities
Greet and assist visitors, vendors, and customers.
Answer, screen, and route phone calls or messages.
Maintain a clean and organized front desk.
Provide administrative support to Customer Service.
Assist with filing, printing, and other office duties.
Operate the paging and phone system.
Follow company procedures and maintain professionalism.
Qualifications
High school diploma or equivalent.
1-2 years of office or administrative experience preferred.
Excellent verbal and written communication skills.
Bilingual (English/Spanish) preferred.
Proficient in Microsoft Office; willing to learn MieTrak software.
Strong customer service, multitasking, and time management skills.
$26k-32k yearly est. Auto-Apply 33d ago
Secretary III (Structured Learning Center)
Killeen ISD (Tx
Administrative assistant job in Killeen, TX
Secretary III (Structured Learning Center) JobID: 3898 Secretarial/Clerical/Secretary Additional Information: Show/Hide Job Title: Secretary III Reports To: Principal, Administrator, and/or Department Head FLSA Status: Nonexempt
SUMMARY:
To perform a variety of secretarial duties related to the specific position assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Receives visitors and telephone calls in a courteous and professional manner; screens those which can be handled without principal's help.
Types and/or routes memoranda, forms, reports and correspondence.
Receives, stores, and issues supplies and equipment.
Sorts, distributes, and delivers mail and other documents.
Prepares outgoing mail.
Updates student database and files.
Answers questions that require a detailed knowledge of school procedures.
Prepares instructional materials, meeting agendas, honor rolls, graduation lists, and campus communications.
Maintains a daily teacher attendance log and records for substitute teachers.
Processes all changes and adjustments in student schedules.
Collects and organizes educational and demographic information.
Utilizes office technology and automation to complete tasks, and operates office machines such as computers and software programs, facsimile machine, 10-key calculator, copy machine, electronic typewriter, and other machines appropriate to the campus.
Files correspondence and other records.
Assists other administrative personnel with secretarial tasks.
FOR SECRETARIES TO WHOM PEIMS-RELATED RESPONSIBILITIES ARE ASSIGNED:
* Assists District PEIMS Coordinator by entering/validating/correcting campus-level PEIMS information using weekly edits, e-mail/faxed requests, PEIMS reports and on-campus verification checks.
* Attends all district PEIMS training sessions relevant to current job responsibilities and disseminates information to appropriate campus staff.
* Compiles, maintains and files all reports, records and other attendance/registration documentation as described in Student Attendance Accounting Handbook and PEIMS Data Standards.
Performs other such tasks that may be assigned by the principal.
SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the qualifications as the Board of Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Must possess a high school diploma or hold a general education degree (GED) certificate and general clerical/secretarial experience.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations. Ability to write business correspondence. Ability to effectively present information and respond to questions from employees or visitors to the school district.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Revised Date: June 13, 2018
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not exhaustive list of all responsibilities, duties and skills that may be required.
$25k-38k yearly est. 60d+ ago
EA-Client Support Specialist I
Social Solutions Global 4.1
Administrative assistant job in Austin, TX
US Base Salary: $58,700
About Us
NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations.
About the Role
Are you passionate about helping Democrats and progressives succeed? Do you have a good understanding of compliance, fundraising, and using digital tools to support campaigns? Do you have a knack for helping people solve problems? NGP VANis a technology company whose team members do meaningful work that has a significant impact on promoting civil rights, social justice, and environmental responsibility. If so, we'd love to talk to you about joining the NGP VAN team at Bonterra. As a member of our client services team, you will serve on the front line of support for Democratic campaigns, parties, PACs, and progressive organizations using our tools.
Not only will you be supporting our Democrats and progressives with your exceptional customer-service skills, but you'll also be conducting web-based training and getting new customers up and running with our tools. Our staff aren't just people who do support or training, they are expert practitioners who make our clients able to do their social missions. Social mission is at the core of what we do, and we're looking for people who love our clients (and their causes) as much as we do.
Requirements
You have a demonstrated and passionate interest in Democratic + progressivepolitics and ideals, are good with technology, and are willing to work with lots of different orgs who need our help.
At least two years' experienceworking with compliance, fundraising,and/or email tools, for political campaigns, unions or nonprofits.
You have used NGP8, EveryAction, VAN or VoteBuilder(or their competitors) as part of your day-to-day responsibilities,either administering other users or playing a leadership role in a campaign or organization.
You have excellent oral and written communication skills, and strongcritical thinking, logical problem-solving ability, and a willingness to learn.
You have a professional phone manner and undying patience, and proven ability to self-motivate and demonstrated work ethic
You're detail-oriented, great at following up and don't let things slip through the cracks.
Bonus Points
Previous experience teaching or training, including activities such as mentoring, tutoring and/or software support.
Experience in customer relations or an equivalent field, though not required, is valued;
You have used NGP Classic or NGP7 as part of your day-to-day responsibilities.
You have experience using the Mobilize platform.
This position is part of a bargaining unit represented by CWA Local 1400, 2336 or 13000.
At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization.
____________________________________________________________________________________
Our Culture
At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here.
Compensation & Benefits
We offer a comprehensive benefits package that supports your health, well-being and growth - explore full details here.
Compensation and benefits for this role apply to full-time employees in the United States and may vary based on local standards, laws and norms. Pay is determined by location, skills, experience, and education, and is one part of NGP VAN's total rewards package, which may also include bonuses, incentives, equity, and a comprehensive benefits program.
____________________________________________________________________________________
Equal Opportunity & Accommodations
At NGP VAN, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law.
If you require a reasonable accommodation during the application process, please submit a request.
$58.7k yearly 2d ago
Executive Personal Assistant for Construction Company
Apex Multifamily Builders
Administrative assistant job in Austin, TX
Benefits:
Company parties
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Job SummaryExecutive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company
Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence.
Key Responsibilities:
Manage complex personal and professional calendars, including travel arrangements and other business commitments
Handle confidential correspondence, emails, and phone calls
Coordinate meetings, conferences, and client entertainment
Process expense reports and manage personal/business receipts
Oversee household management tasks when needed (vendors, maintenance, scheduling)
Arrange travel logistics including flights, hotels, and transportation
Act as the primary point of contact between executive and internal/external stakeholders
Assist with personal errands and special projects as needed
Manage construction office administrative tasks and document organization
Requirements:
3+ years experience as a personal assistant, preferably in construction or real estate
Exceptional discretion and professionalism
Available for occasional evening/weekend work when needed
Strong problem-solving abilities and proactive mindset
Excellent communication and interpersonal skills
Valid driver's license
Flexibility to travel occasionally if required
Proficient in Microsoft Office Suite
Benefits:
Competitive salary
Comprehensive health benefits
Paid time off and holidays
Professional development opportunities
Responsibilities
Schedule appointments and maintain a realistic, accurate calendar
Answer and screen calls
Run errands, as needed
Order essential and non-essential supplies
Work closely with many different people to ensure everyone is on the same page
Qualifications
Exceptional communication and interpersonal skills
Strong organizational skills
The ability to multitask well
The ability to work well independently and within a team environment
Compensation: $45,000.00 - $65,000.00 per year
Apex Multifamily Builders is your choice for construction projects for multifamily and commercial properties. Apartment communities renovations and restorations. Property maintenance and management. Roofing and flooring fixtures/repairs. Miscellaneous builds and parking structures repairs. Storage tank inspection, engineering, and maintenance. Much more services.
$45k-65k yearly Auto-Apply 60d+ ago
Accounting Admin Asst
Foundation Communities 3.6
Administrative assistant job in Austin, TX
The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option.
Primary Duties/Responsibilities:
Administrative & Accounting Support
Receive, scan, and distribute incoming mail to appropriate staff
Scan, save, enter, and route vendor invoices for processing
Set up new vendors and ensure receipt of all required documentation
Maintain accurate logs of donation and refund receipts
Enter final account statement refunds into the accounting system
File and organize accounting documents in accordance with recordkeeping policies
Payment & Calendar Coordination
Assist with preparing and processing checks for mailing
Submit key departmental deadlines and milestones for inclusion in the organizational calendar
Vendor Communication & Maintenance
Communicate with vendors to resolve issues and maintain accurate records
Conduct research and updates related to vendor accounts
General Office & Departmental Support
Respond to inquiries via email, phone, and in-person interactions
Provide administrative support to the CFO, Accounting Manager, and broader accounting team
Perform other duties as assigned to support departmental operations
Minimum Requirements:
High school diploma or GED required
General computer proficiency required
Microsoft experience, especially Excel, Outlook, and Word required
1 - 2 years' experience in an administrative accounting-related position
Bilingual (English + Spanish) preferred
Accounting certificate preferred
NetSuite experience is a plus
Working Conditions/Physical Requirements:
Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot
Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving.
Compensation
$20.00/hour
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday.
Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.
How much does an administrative assistant earn in Round Rock, TX?
The average administrative assistant in Round Rock, TX earns between $22,000 and $43,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.
Average administrative assistant salary in Round Rock, TX
$31,000
What are the biggest employers of Administrative Assistants in Round Rock, TX?
The biggest employers of Administrative Assistants in Round Rock, TX are: