Administrative specialist jobs in Loveland, CO

ID: NPSDSC-002-016 Program: NPS Wage/Hr: $35.00 Hours/Week: 20 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the National Park Service (NPS). These experienced professionals provide administrative expertise, facilities management, natural and cultural resource planning, and a broad array of other professional skills that support the National Park Service through the Experienced Services Program (ESP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. This opportunity applies to applicants legally eligible to work in the United States. Qualifications: HS/GED Degree with minimum additional experience of 5 year(s) in administrative services Experience required with Windows, MS Word, MS Excel, MS PowerPoint, MS Teams, MS Outlook, MS SharePoint Duties: Support Denver Service Center?s project execution workload by processing payroll, travel authorizations and vouchers, reconciling travel card statements, and assisting with a variety of certification management systems to ensure renewal requirements for FAC-COR and FACP/PM and other certificate requirements are met. Processes payroll, travel authorizations and vouchers, and reconciles travel card statements. Serves as timekeeper and travel arranger for staff ensuring procedures and regulations are followed and organizes and maintains divisional electronic filing systems. Monitors and reviews workflow and shifts assignments when necessary to accommodate fluctuating workload ensuring a high level of customer service skills are demonstrated with all staff. 95% Assists with a variety of certification management systems to ensure renewal requirements for FAC-COR and FACP/PM and other certificate requirements such as construction management and project management are completed to support DSC's project execution workload. 5% Other: Physical requirements: The work is primarily sedentary and performed in an office environment Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Office Manager / Executive Assistant This is a dynamic role within the office for a growing software company. Your role will be essential to the organization and provide extensive opportunities for growth within the front office. This role is full time with excellent benefits and environment. Key Responsibilities: Maintains strict confidentiality and uses a high degree of discretion in matters pertaining to the Office. Handles all internal and external interactions with professionalism. Provides sophisticated calendar management including meeting request attendee tracking, agenda preparation and communicating objective intent. Prioritizes meeting requests, while troubleshooting calendar conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements within the office. Administers correspondence and prioritizes email for CEO and ensures timely responses to all inquiries. Prepares meetings, coordinates meals, reserves conference rooms, sets up projector or video conferencing units, and insures prompt attendance by participants and the CEO. Manage and tune a ~10,000 person biller database within Excel Takes notes and distributes meeting minutes and agendas as required. Successfully manage and coordinate efforts under pressure and in response to deadlines. Intermittent travel up to 25% (???) Abilities: Bachelor's Degree in Business or a related field or equivalent experience strongly preferred. 5+ years of experience supporting Executive level management CEO/CFO/VP etc. Expert in managing Microsoft Office (Outlook / Exchange, Word, Excel, and Power Point) Self-directed, proactive and passionate advocate of the Company. Ability to handle multiple tasks simultaneously with prioritization. Self-motivated and able to adapt to change quickly Ability to work in a fast paced, changing environment Positive ‘can-do' attitude and flexibility in work schedule as required. Excellent organizational and timely follow-through skills. Requires excellent communication skills, strong diplomatic skills and strong decision-making skills. Requires complete confidentiality to the office of the President and personal matters of Executive Management. Please contact Lane Peercy with your interest.

Job DescriptionWe're seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail-oriented, eager to jump in and help support the team, and open to trying new tasks. We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19-person office is easily accessible by transit, walking and bicycling. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your career!Administrative Responsibilities Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls Assist office leadership with administrative needs, including equipment, orders, building management, and more Maintain office calendar Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed Manage the kitchen, keeping it tidy and stocked with supplies Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Accounting Responsibilities Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office's accounts payable expenses and check requests Assist with project set-up in our accounting and project management software Compile and send monthly project invoices Work with project managers to follow up with clients on unpaid invoices Marketing Responsibilities Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services Provide other marketing support as needed Qualifications 1-3 years of experience working in a professional business environment Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired) Familiarity with general bookkeeping practices Ability to reliably work in the office Monday to Friday Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter Placement within the stated pay range will be determined based upon education, experience, and qualifications. Please submit your application by November 30th, 2025. Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff. Required Qualifications 1-3 years' experience working in an office setting Experience collaborating with others on projects Experience providing customer service Experience using computer programs for: word processing, databases, spreadsheets, email, and internet Experience using office equipment, including but not limited to: computer, voice messaging systems, fax, and photo copiers. Preferred Qualifications Bachelor's degree in business or related field is preferred and/or an equivalent combination of education and experience (1 year of education is equivalent to 2 years of experience) Post-secondary education in business, computers, or clerical experience is an asset Experience coordinating travel arrangements for professional staff Administrative Assistants should demonstrate competence in some or all of the following: Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the organization. Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization. Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters. Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness. Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come. Responsibilities As an Administrative Assistant with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to: * Produce general correspondence * Create presentations and reports * Maintain calendars and coordinate meetings and special events * Schedule travel arrangements * Answer phone(s) * Assist with projects as assigned Qualifications Minimum Requirements include: * High school diploma or equivalent from an accredited institution * Two or more years' experience in an administrative role in a professional office environment * Advanced knowledge of Microsoft Office * Compensation $58,800 - $76,400; 3% Bonus Pool * Benefits Information: ******************************************* Closing Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit ************* and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022. We are an equal opportunity employer and support workforce diversity. No calls or emails from third parties at this time please.

Winged Keel Group is the premier national high-end life insurance platform. With 11 offices nationally, the firm specializes in the structuring, implementation, and administration of Traditional Life Insurance, Business Continuation Insurance, Private Placement Life Insurance and Annuities, and Corporate-Owned Life Insurance portfolios. Position Summary: Seeking a dynamic self starter with exceptional critical thinking and problem solving skills. The Executive Assistant will be providing a high level of service to one Principal, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with ultra-affluent clients and advisors in a professional and gracious manner. Support to other Principals will also be expected. To be successful, the Executive Assistant will need to work cooperatively with the other Executive Assistants to support each other, and coordinate calendars and events with the other Principals in the firm. This role also includes overseeing all operational aspects to keep the office running efficiently. Position Responsibilities: Executive Assistance: Heavy calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the Principal's activities and be anticipatory and proactive with deliverables Become familiar with Principal's Top 20 cases/clients/advisors Draft emails, memo's, letters Office Management: Manage supplies and office inventory Manage all issues related to office upkeep (working with building management to resolve any fixes in the offices, etc) Oversee office kitchen inventory and set up Replenish paper in copy machines Maintain organization and cleanliness in office Manage miscellaneous special projects Manage sorting and distribution of mail Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Executive Assistant experience (in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow through, and organizational and task management skills Superior response time to heavy email communications Highly detail oriented with superior follow through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Compensation / Benefits: Attractive annual compensation package is commensurate with experience. Comprehensive benefit package includes medical, dental, life, disability, 401(k), Section 125, and other voluntary benefits. Eligible for annual bonus based on firm's net profit and employee's job performance - (profit sharing)

Job Details Experienced Henderson, CO Full Time 4 Year Degree $25.00 - $30.00 Hourly Day Human ResourcesExecutive Administrator Merritt Trailers, Inc. is family owned/operated and professionally managed. Merritt isn't just a place to work; it's a place to contribute your talents and take pride in a job well done! With almost 75 years of representing the quality standard by which all livestock semi-trailers are judged, we know how to value each and every associate, empowering them to create and innovate solutions for our customers and community. We are looking for strong, standout candidates, with the desire and motivation to elevate themselves and our organization. If you are passionate about making a difference and being part of an exceptional team that is shaping the future, we encourage you to apply today! Benefits Package: • 401(k) with company match • Quarterly profit sharing bonus potential • Seven paid holidays, and one floating holiday yearly • Medical, dental, and vision insurance • Health Savings Account option • Company paid life insurance • Voluntary short term and long-term disability • Vacation and sick time that begins accruing upon hire • Access to our Employee Assistance Program • Wellness Program- we want our employee to live healthy lifestyle and provide an annual health fair screening • Access to our Annual Safety Boot Reimbursement Program • Access to our Bi-Annual Prescription Safety Glasses Program • Company issued uniforms Position Summary The Executive Administrator provides structured administrative coordination and on-site HR oversight for Merritt Trailers' Henderson, CO facility. This position ensures executive directives, HR policies, and organizational standards are implemented accurately and consistently. The role operates independently and maintains accountability for administrative order, compliance monitoring, and executive reporting. It supports alignment between the CEO, leadership team, and on-site operations through disciplined processes and clear documentation, rather than relying on group decision-making or facilitation. This position plays a crucial role in ensuring that company culture, compliance, and employee accountability align with Merritt's long-term strategic goals. Essential Duties and Responsibilities Executive Administration • Coordinate executive-level scheduling, communications, and documentation in a structured, consistent format. • Prepare and maintain organized records of executive actions, key decisions, and project milestones. • Track the completion of objectives and initiatives and provide progress updates to leadership. • Ensure executive policies, procedures, and communications are implemented in alignment with company standards. • Maintain accurate and confidential documentation of meetings, reports, and correspondence. HR Oversight and Compliance Support • Serve as the on-site representative for HR to ensure compliance with company policy, employment law, and safety standards. • Verify that department leaders execute required HR processes, including hiring, performance reviews, and corrective actions, in accordance with policy. • Review and monitor adherence to HR and compliance programs, reporting deficiencies to the HR Generalist or CEO. • Provide factual policy interpretation and guidance to ensure consistency across departments. • Support confidential HR inquiries and documentation as directed by HR leadership. • Maintain an accurate understanding of compliance and culture indicators and report findings to the executive team. Organizational and Cultural Alignment • Support the implementation of executive-led culture and engagement initiatives. • Maintain visibility into workplace conditions and employee feedback, summarizing observations for leadership review. • Coordinate internal communications and employee recognition programs as assigned. • Ensure that cultural initiatives align with established company values and operational objectives. • Support structured follow-through on initiatives that promote Merritt's goal of being a preferred employer. Work Environment This position operates primarily on-site at Merritt Trailers' headquarters in Henderson, CO. Occasional travel to other Merritt locations may be required. Qualifications Education and Experience • Bachelor's degree in business administration, Human Resources, or related discipline preferred. • Minimum of 5 years of experience in executive administration, compliance, or organizational support roles. • Experience in a manufacturing or industrial setting preferred. • Familiarity with HR processes, labor regulations, and policy implementation required. Knowledge, Skills, and Abilities • Strong organizational skills and consistent attention to detail. • Ability to work independently and maintain accountability for deliverables. • Knowledge of HR compliance requirements and documentation practices. • High level of professionalism and discretion with confidential information. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Ability to follow structured processes and apply policies consistently. Key Competencies • Accountability: Takes ownership for completion and accuracy of assigned responsibilities. • Precision: Maintains disciplined recordkeeping and reporting. • Consistency: Ensures adherence to executive and HR standards across departments. • Discretion: Handles confidential matters with integrity. • Reliability: Provides consistent administrative and compliance support to leadership. Merritt Trailers, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective. This position will be responsible for various monitoring, documentation, and data entry responsibilities focusing on medical records and children's preventive health care services to ensure compliance with Head Start Performance Standards in the areas of health and nutrition. Works with the Health and Nutrition Manager as well as other members of the comprehensive services team to carry out health and nutrition services for Early Head Start and Head Start children and families. Who we are: At Clayton Early Learning, we stand as an innovation hub dedicated to cultivating vibrant and equitable communities. Our mission revolves around collaborative partnerships with families, fostering a holistic approach to the early years through a commitment to the whole child and whole family. By actively engaging with families, we aim to uncover effective strategies, embrace continuous discovery, and lead the charge in advancing systemic change. Our vision is rooted in the belief that by nurturing the foundation of early childhood, we contribute to the well-being and prosperity of individuals, families, and communities at large. Through our relentless pursuit of what works, we strive to create an enduring impact on the lives of children and families, setting the stage for a future of shared success and thriving communities. What we want you to do: Program Administration Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations and mailings to families and the community. Provides general administrative support to the health (and/or the comprehensive services) team such as creating reports, data entry and other projects as assigned. Requests and monitors receipt of medical records weekly for all preventive health care services, ill care visits, and prenatal services Establishes due dates EPSDT for children's preventive health care services and records into child's medical record to ensure Head Performance Standards and Colorado State Childcare Licensing compliance for preventive health care service and screenings. Enters data from enrollment paperwork into the database management system Assists program staff with health supplies and materials (ordering, delivering, auditing) Works with Health and Nutrition Consultants to ensure streamlined internal work. Data Assistance & Data Entry Enters data into database management system in an accurate and timely manner Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders Processes health-related record requests from parents or staff within 24 hours of receiving notification. Maintains accurate and up- to-date health and nutrition files for all active and terminated program children. Creates new file for each child upon enrollment into the program on a timely basis. Files all health and nutrition related paperwork weekly. Supports the data team with other tasks to enhance the department Informs supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files. What we are looking for and what you must have: Excellent oral and written communication skills Attention to detail with the ability to maintain and organize documents and files Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems Experience with office equipment with the ability to troubleshoot Willingness to learn new skills and adapt to various situations. Interpersonal skills with the ability to interact with a diverse audience of individuals and groups Interpret/understand basic to intermediate level information received, as well as prepare and transmit it. Involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community. Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations. Knowledge of early childhood education and/or related fields preferred. Ability to manage multiple deadlines and prioritize accordingly. Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach. Self-motivated and efficient. Ability to lift up to 50lbs independently. Must be able to pass background check, CBI and FBI. The perks: 401(k) with 5% match 16 Company-paid days for Holidays Vacation and Sick time Medical, Vision, and Dental benefits FSA Plans College Investment plans Identify theft and Protection plans A fun, dynamic, and exciting environment Compensation: $22.00- $25.00 Hourly Our Core Values: At Clayton we work to foster a community characterized by trust, dignity, love, and justice, with our children and families, our team members, and other partners on our campus and beyond. We see these values in action each day as they strengthen our Clayton community and our service to the children, families, and educators we serve. Community -Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and we are committed to being a positive member of the many communities we partner with and serve. Community is living the seven Sanctuary commitments: nonviolence, emotional intelligence, social learning, democracy, open communication, social responsibility, and growth and change. Collaboration -Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. We are committed to approaching our work as one team across Clayton. Belonging- Belonging leads us to reflect the communities we serve and bring the widest variety of ideas and innovation to our work. We are committed to building and sustaining an organization centered on belonging. Growth - Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. We are committed to growing as individuals and as an organization. Stewardship -Stewardship enables us to have the greatest impact we can with the resources we have. We are committed to being good stewards of our community and our resources. Fun -Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. We are committed to having fun Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law

Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 60 years Jorgensen has provided a diverse range of facility and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as project managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges. Position summary: Roy Jorgensen Associates, Inc. is currently seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, is directly responsible for the administration of the in-house maintenance management system, records and verifies work activity, and executes other project and general clerical duties as described below. The service request and work order system is the central hub of Jorgensen's field operations and it is critical that the system be managed properly daily. This position also requires performing a variety of tasks related to highway/roadway snow and ice maintenance, as well as adherence to all applicable federal, state, and local regulations, and Jorgensen Company policies and procedures. Schedule flexibility is a must, as there may occasionally be work outside of regular business hours. This position works closely with Management, Field Superintendent, Corporate, the Client, and work crews. Salary: $23-$28 per hour depending on experience. Schedule: Full time, Mon-Fri with second and third shift work as needed. This position will report to the project office which is located near Peoria Street & I-70 in Denver, CO. Responsibilities: Administer and maintain in-house maintenance management system. Coordinate permit requests with local municipalities. Meeting minutes and agenda development. Create/review/schedule/edit work orders and daily work reports. Document, review, prepare, create, and process advanced documents such as third-party claim records. Query production and scheduling reports for field operations. Supports activities related to year-round highway operations and maintenance. Review technical and non-technical documents for general formatting, grammar, etc. Organize, maintain, and coordinate staff licenses and certifications. Create and modify documents using Microsoft Office products. Perform general clerical duties: photocopying, faxing, mailing, filing, data entry. Maintain hard copy and electronic filing system at multiple site offices. Meet and greet clients and visitors. Sign for and distribute general mail and UPS/FedEx packages. Coordinate and maintain records for the staff and office space, phones, parking, company credit cards, office keys, etc. Store /ordering office supplies and other project office inventory items. Office upkeep, replace items to their original location at the end of each day. Coordinate and communicate with vendors to maintain proper office working conditions. Participate in weekly administrative meetings and required training. Be a dependable, reliable and highly organized member of the team with business maturity, discretion, enthusiasm, and a positive attitude. Independent, show initiative; seek out work and get the job done. Communicate clearly with supervisors and other team members. Assist other staff as needed. Education and Experience Requirements: High School Diploma Excellent general computer skills to include MS Word, Excel, and the ability to learn proprietary platforms quickly. Excellent organization and independent work skills. Attention to detail. Problem solver. Strong oral and written communication skills. Customer service orientation. Ability to perform basic math skills including calculations using fractions, percents, and/or ratios. Preferred: Some college courses, and related industry certifications. Prior administrative and project coordination experience. CDOT (Colorado Department of Transportation) experience. Construction industry or public works experience. Contract management experience Field staff and subcontractor coordination experience. General Method of Handling Traffic (MHT) knowledge. Total Compensation Package to include: FREE PPE! Competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health, Vision, & Dental insurance, 401(k) Retirement Plan, Vacation, Sick, 12 paid Holidays, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Pet Insurance Discount, Health Savings Accounts, Critical Illness coverage, Employee Assistance Plans and more! Company will conduct Background check, MVR and Controlled Substance testing prior to hire. Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V

We are seeking a dependable and detail-oriented Administrative Assistant to provide dedicated support for our Fort Collins office. This position plays a vital role in organizing, coordinating, and streamlining daily operations. The successful candidate will bring strong organizational skills, excellent communication, and a proactive approach to ensuring tasks are completed efficiently and accurately. Primary Responsibilities * Provide administrative support to project teams and leadership * Assist with document preparation, data entry, and project file organization * Help coordinate meeting logistics, schedule team activities, and manage shared calendars * Prepare reports, track information, and support basic project documentation needs * Maintain accurate records and ensure information is stored correctly and consistently * Support team communication and follow up on routine administrative tasks * Contribute to a positive, professional, and safety-focused culture * Provide backup support for other administrative or front-desk operations as needed Qualifications * High school diploma or GED required; vocational or technical administrative training preferred. * 1-3 years of administrative or office support experience, or an equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, OneNote, Teams). * Strong written and verbal communication skills. * Exceptional attention to detail with strong organizational. * Ability to manage multiple tasks and priorities with minimal supervision. * Professional demeanor, reliability, and commitment to quality service. Location: This job is located onsite in our Fort Collins, CO office. There is limited travel expected with this position, may be up to 10% travel. Application Deadline: December 11, 2025 Compensation: The base pay range for this position is $22-26 per our. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience.

Job DescriptionAdministrative Assistant 6 month contract - Through May 2026 Compensation: up to $27/hour Depending on experience Were looking for a proactive and detail-oriented Administrative Assistant to serve as the communication hub between clients, technicians, and project managers. This role ensures smooth daily operations through organized scheduling, accurate reporting, and exceptional customer service. If you thrive in a fast-paced environment and enjoy keeping things running seamlessly behind the scenes, wed love to hear from you. Key Responsibilities Serve as the first point of contact by answering phones, greeting visitors, and directing inquiries. Support project setup by coordinating documentation, scheduling, and communication between teams. Perform basic bookkeeping data entry and assist with maintaining accurate records. Manage office supplies and equipment to ensure a well-organized, efficient workspace. Provide general administrative support and take on additional tasks as assigned. Qualifications Proficient computer skills and experience working in an office environment. Intermediate knowledge of Microsoft Office Suite (Word, Excel, Outlook). Strong grasp of spelling, grammar, and professional communication. Familiarity with general clerical procedures and office equipment (copiers, fax, scanners, postage machines). Experience in construction or a related industry is a plus but not required. Core Competencies Reliable, personable, and highly organized. Strong attention to detail with the ability to multitask and meet deadlines. Effective problem solver and clear communicator. Quick learner who can adapt to changing priorities. Works well independently and thrives under minimal supervision.

Job DescriptionBenefits: Company parties Opportunity for advancement Training & development We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support directly to the owner. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Lite Office Cleaning Purchasing Social Media Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and Publisher Highly organized with excellent time management skills and the ability to prioritize projects Call ************ to start the hiring process or submit your application here! Or Goto *********************** and fill out our application form on our website. Thanks! Jeff Fischer

Overview Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Denver. The hourly rate for this position is $20.00-$22.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. This posting will be running for approximately 90 days or until the position is filled. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. * Communicates benefit information to employees. * Interfaces with appropriate Home Office personnel to answer general employee questions. * Collects and files signed time records for hourly and commissioned employees. * May compute payroll for office staff and forwards it to home office payroll representative. * Works with payroll representative to resolve any payroll discrepancies. * Handles customer's confidential payment information. * Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. * May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. * Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. * Orders and maintains office supplies for the branch. Requirements * Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. * Proven ability to thrive in a fast-paced environment. * A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. * A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. * Self-starter who is organized, thorough with attention to detail & follow-up skills. * Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: * Medical insurance with a Prescription Drug Card * Accident and Critical Illness Insurance * Dental Insurance * Vision Insurance * Paid Vacation * Paid Training * Life Insurance * Matching 401K Retirement Savings Plan * Tuition Reimbursement * Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND18 #LI-LJ1 #LI-ONSITE

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Job Title: Administrative Assistant Location: Denver CO Duration: 6+ months Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager. Position Comments: Greet and provide general support to visitors Provide administrative support to leadership team (travel, meeting arrangements, agenda and document preparation, etc.) Provide general support to employees (conference room management, large meeting coordination, facilities issues, etc.) Coordinate and manage all catering requests for the team Maintain kitchen (we keep a fully stocked one!) and office supply inventory, while anticipating upcoming needs. Responsible for placing orders, verifying receipts and organization of items Submit and reconcile expense reports Maintain contact lists, email groups and calendars for the team Sort and distribute incoming mail & deliveries Required: 2+ years' administrative office experience Excellent verbal and written communication skills Proficiency in MS Office High level of organization and time management abilities Keen attention to detail and a high level of commitment Ability to work with moderate supervision/guidance. Responsible for individual results and impact on team Practice good judgment, discretion and confidentiality of sensitive information Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude at all times Qualifications 2+ years' administrative office experience Additional InformationFor more information, Please contact Shubham**********

Full-Time | Hybrid, living in Colorado | Consultants for Children, Inc. Do you want to make a difference in a child's life? Then this is the position for you! Consultants for Children, Inc. is a unique, client-centered company striving to meet the individual and varying needs of children with autism and other developmental disabilities, as well as their families. We believe that with effective help, each child can have a happy and fulfilling life. Why You Will Love Working for CFCI: Privately, Women-owned since 2002 with seven locations throughout Colorado and New Mexico and still growing! AMAZING benefits for Part-Time and Full-Time staff! 7 paid holidays a year, including your birthday 4 Flexible Days off per year Wellness Reimbursement Program Medical / Vision / Dental for full-time employees after 90 days (full-time is considered 30+ hours per week with CFCI) Vacation for full-time employees after one year 401K Option through Human Interest Paid sick time Company funded outings throughout the year for yourself and a plus one! Performance reviews at first 90-days, first 6-months and then yearly! Agency dedicated to client care, supported by a highly skilled clinical and support team with a strong company culture. Work-life-balance oriented scheduling Discounted coursework through our partnership with Purdue University Global and FIT Position Overview The Administrative Assistant to the Director provides essential administrative and organizational support to help keep daily operations running smoothly. This role supports the Director and multiple administrative departments with routine tasks, follow-up, coordination, and general office needs. It's a great fit for someone who is detail-oriented, dependable, and enjoys helping teams stay organized and on track. This role is primarily remote, but you must be located in the state of Colorado and in-person attendance of 2 administrative summits each year in Denver is also required. Key Responsibilities General Administrative Support Assist with routine administrative tasks such as document organization, data entry, filing, preparing forms, and maintaining records. Provide support to HR, Billing, Case Management, or other departments as directed by the Director. Help maintain organized digital and physical filing systems. Meeting Support & Task Coordination Attend internal meetings as directed by the Director. Take clear notes and summarize key points and action items. Follow up with staff on assigned tasks to ensure completion. Track deadlines and provide updates to the Director as needed. Communication & Email Support Monitor, sort, and flag emails in the Director's inbox when appropriate. Draft basic correspondence and assist with email organization. Direct inquiries or requests to the appropriate staff members and confirm follow-through. Help maintain smooth communication between departments and the Director's office. Project Support Assist the Director with small projects and department initiatives. Help coordinate simple logistics such as scheduling, gathering materials, or consolidating information. Support with tracking progress and ensuring timelines stay on schedule. Qualifications & Requirements Be at least 18 years old with a high school diploma or equivalent degree. 2 years of administrative or office support experience preferred. Strong organizational skills and attention to detail. Clear written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information appropriately. Dependable with strong follow-through. Comfortable managing multiple small tasks and shifting priorities. Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets) or similar tools. In-Person attendance of 2 administration summits per year located in Denver, CO. Additional Skills Reliable, professional, and approachable Detail-focused and thorough Comfortable collaborating with and supporting several teams Problem-solver with a can-do attitude. Comfortable asking questions and seeking clarification when needed Pay Range: $40,560 - $45,000 CFCI accepts applications on an ongoing basis.

(Onsite, Part-Time, Flexible Hours) LOCAL CANDIDATES ONLY Company Information: NexGen Technologies, Inc. is a leading IT services firm specializing in delivering innovative, high-quality solutions to our federal government clients. Our core competencies include IT professional support services, software development, cloud services, IT operations, Agile project management, and geospatial data management. Job Summary: NexGen is currently seeking a part-time, flexible Administrative Assistant to perform administrative tasks onsite at the corporate office and remotely on a project team. The ideal candidate should have strong interpersonal skills and the ability to communicate effectively across all levels of the company. Success in this role requires the ability to perform essential duties with accuracy and professionalism. The requirements listed below are representative of the knowledge, skill, and/or ability required. This position will work closely with members of NexGen's internal and client teams, including but not limited to subject matter experts, technical leads, and project managers to ensure customer satisfaction and drive innovative solutions. Supervisory Responsibilities: There are no supervisory responsibilities. Essential Duties and Responsibilities (as assigned): Greet visitors and respond to inquiries from clients or partners. Answer and direct phone calls. Schedule and coordinate meetings. Manage incoming and outgoing correspondence including emails, mail, and packages. Assist with maintaining office equipment and coordinating with vendors. Support and organize employee engagement with recognition, morale building activities, project celebrations, and other team milestones. Coordinate logistics and provide support for special events including holiday parties, team-building sessions, and corporate gatherings. Order office supplies and maintain inventory at the corporate office. Maintain project contact lists. Assist with preparing and editing documents, including invoicing reports, presentations, and databases. Light office cleaning as needed. Other duties may be assigned. Required Skills and Abilities: Technical aptitude: Demonstrate proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Present ideas clearly, logically, and concisely, both in verbal and written communications. Prioritize organization, showing attention to detail, consistency, and task completion. Adapt to change by learning quickly and creatively solving problems. Maintain knowledge regarding information technology techniques and procedures. Champion continuous learning, relentless improvement, and innovative thinking. Customer Centricity: Demonstrate excellent customer service skills and focus on delivering optimal customer value with integrity. Support a collegial environment by interacting positively and collaboratively with colleagues, respecting differences of opinion, furthering team goals, and resolving any concerns expeditiously within the appropriate management hierarchy. Uphold NexGen's reputation for excellence. Demonstrate excellent stakeholder management, communication, and presentation skills. Teamwork Resolve differences quickly and peacefully. Work with cross-functional teams and exude positivity. Technical Skills: 1-3 years of Administrative Assistant experience or related fields. Preferred Skills: Awareness of Agile software development life cycle (SDLC) methodologies and working with Agile teams (Scrum, Kanban, SAFe, etc.). Education: High school diploma required. Physical Requirements: Must be able to remain in a stationary position 50% of the time. Must be able to consistently use a keyboard, mouse, computer, and other office productivity tools. Must be able to speak and hear using online meeting tools such as Zoom and Teams and be comfortable on and off camera for videoconferencing calls. Additional Requirements: Exceptional written and verbal communication skills, with a keen eye for detail and clarity. The successful candidate will also be able to pass background screening prior to employment. U.S. Citizenship, legal permanent residence, or valid U.S. work authorization with a minimum of three years of U.S. presence is required due to federal contract requirements. NexGen Technologies Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Compensation: $20-22 per hour (Dependent on Experience) (Last Revision: 11-19-2025)

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. 24/7 call shifts ending following morning at 7am 8 - 10 consults per day 5 - 8 scopes per day Colonoscopy, ERCP, EUS, and GI bleed management required ACLS certification required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $335.00 to $425.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

We're seeking an Administrative Specialist to join our team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be detail-oriented, eager to jump in and help support the team, and open to trying new tasks. We provide a flexible, inclusive, and fun atmosphere. Located in downtown Denver, our 19-person office is easily accessible by transit, walking and bicycling. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us in person, full time, and grow your career!Administrative Responsibilities Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls Assist office leadership with administrative needs, including equipment, orders, building management, and more Maintain office calendar Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed Manage the kitchen, keeping it tidy and stocked with supplies Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Accounting Responsibilities Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office's accounts payable expenses and check requests Assist with project set-up in our accounting and project management software Compile and send monthly project invoices Work with project managers to follow up with clients on unpaid invoices Marketing Responsibilities Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services Provide other marketing support as needed Qualifications 1-3 years of experience working in a professional business environment Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired) Familiarity with general bookkeeping practices Ability to reliably work in the office Monday to Friday Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

This position will work with the FYW program for support with clerical tasks and managing student records. #LI- DNI Required Qualifications Must be a current MSU Denver student in good academic/disciplinary standing Must be registered for at least 6 credits every spring and fall semester Preferred Qualifications Extensive knowledge of MS Excel and Word Graphic design experience including Photoshop, Adobe Suite, and Microsoft Suite