Administrative specialist jobs in Odessa, TX - 65 jobs

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

TEAM UP WITH US! The Service Administrative Assistant II schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Prepare work orders of $5k to $10k for closing * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

The Coil Tubing Operator Assistant I is responsible for obtaining the knowledge base required to operate and maintain coil tubing and oilfield equipment; assisting in the operations of the coil tubing division; and learning basic safety and repair procedures on coil tubing equipment. Essential Job Functions Learn basic operations including preforming pre- and post-job equipment inspections; completing preventative maintenance procedures; and maintaining support equipment. Complete requisite training and follow company establishment career development processes. Assist in the cleanup, repair, and preparation for a job. Ensure adherence to company safety procedures. Qualifications Skills and Qualifications High school education or equivalent. Ability to read and interpret standard operating procedures and safety protocols. Ability to work in extreme weather and physical conditions. Strong oral and written communication skills. Strong mechanical aptitude and basic knowledge of all tools and equipment utilized by the oil and gas industry. Ability to lift up to 50 pounds.

Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication. When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results. HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved. We are currently searching for a Sales Administrative Assistant for the Wyndham Midland Downtown, in Midland, TX. Why Work With Us? It's a fun company to work for! We recognize efforts and reward results Great benefits package, including industry leading 401K Promotional opportunities with a growing company Responsibilities: Support Sales with administrative tasks and client communication Serve as point of contact for group clients after contracts are signed Coordinate group details including rooming lists, payments, itineraries, and special requests Prepare and distribute contracts, invoices, resumes, and BEOs to appropriate departments Maintain organized files, contact lists, and call logs Assist with marketing efforts including email blasts and social media posts Lead Banquet Event Order (BEO) meetings and communicate group needs across departments Order and manage supplies for meetings and breaks (linens, food, beverages, etc.) Ensure smooth group arrivals/departures by coordinating with front desk and other staff Assist front desk during peak times and handle calls or reservations as needed Experience: Sales admin. and customer service required. Use of Microsoft Office programs required. HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day to day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the Oil & Gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: Communicates management's instructions to various individuals and/or departments. Relieves management of clerical work and minor administrative business details. Furnishes and obtains information from other leaders. Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. Maintains complicated records requiring classification and compilation of varied information; prepares reports. Operates a variety of general business machines and equipment. Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: Education: High School Diploma/Equivalent Work Experience: 0-2 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: Education: Bachelor's Degree Degree Field (s): Business Administration, Finance, or related discipline Work Experience: 2-4 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: Precise hand/eye coordination: Constantly Basic keyboarding or other repetitive motions: Constantly Operation of heavy equipment or operation of vehicles: Occasionally Lifting/pushing objects weighing over: 20 lbs: Occasionally Climbing and working in awkward and cramped positions: Occasionally Other (please specify): Must be able to sit for extended periods of time Lifting and reaching files or boxes of files Pushing or pulling drawers and cabinets Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Title: Administrative Assistant (Part Time) Reports to: Greenwood ISD Education Foundation Status: Part-Time (approximately 10 hours per week) *This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits. Position Summary: We are seeking a highly organized, detail-oriented, and self-motivated Part-Time Administrative Assistant to help us achieve our mission. This role involves managing grant writing and applications (including to local foundations), supporting event coordination, and handling various administrative tasks. If you are passionate about education and community engagement, we'd love to hear from you! Key Responsibilities: Research grant opportunities and assist with writing and submitting applications to local foundations and other funding sources. Track and meet grant application deadlines throughout the year. Maintain accurate records for grants, events, and administrative tasks. Assist in coordination of Foundation events, including scheduling, logistics, and sponsor and vendor communication. Provide general administrative support, including calendar management, reports, and correspondence. Make social media posts to promote the Foundation and sponsors Qualifications: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work in Google Suite of programs. Ability to work independently and prioritize tasks effectively. Experience in grant writing and event coordination is a plus but not required. Greenwood ISD work experience is a plus but not required. Schedule & Pay Flexible schedule, approximately 10 hours per week. $20/hour. This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits ________________________________________________________________________________________________ Greenwood Independent School District does not discriminate on the basis of race, color, national origin, age, sex (including gender identity and sexual orientation) or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources. In accordance with Title IX, the district does not discriminate on the basis of sex in its educational program or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, Superintendent Elliott 2700 FM 1379, Midland, TX 79706, ****************************, **************, to the Assistant Secretary for Civil Rights of the Department of Education or both.

KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: * Communicates management's instructions to various individuals and/or departments. * Relieves management of clerical work and minor administrative business details. * Furnishes and obtains information from other leaders. * Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. * Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. * Maintains complicated records requiring classification and compilation of varied information; prepares reports. * Operates a variety of general business machines and equipment. * Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: * Education: High School Diploma/Equivalent * Work Experience: 0-2 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience * Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: * Education: Bachelor's Degree * Degree Field (s): Business Administration, Finance, or related discipline * Work Experience: 2-4 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: * Precise hand/eye coordination: Constantly * Basic keyboarding or other repetitive motions: Constantly * Operation of heavy equipment or operation of vehicles: Occasionally * Lifting/pushing objects weighing over: 20 lbs: Occasionally * Climbing and working in awkward and cramped positions: Occasionally * Other (please specify): * Must be able to sit for extended periods of time * Lifting and reaching files or boxes of files * Pushing or pulling drawers and cabinets * Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Title: Administrative Intern Wage/Hour Status: Exempt Reports to: Principal Pay Grade: Admin Pay 3 Dept. /School: Assigned Campus Days: 207 Supervises: N/A Primary Purpose: Secure the safety and success of all students and staff Qualifications: Education/Certification: Master's degree (preferred) Texas administrator certificate (preferred) Valid State Teaching Certificate (Texas or Out of State) Must be enrolled in a adminstratitve certification program Special Knowledge Skills: Thorough understanding of school operations Strong organizational, communication, and interpersonal skills Ability to instruct students and promote positive behaviors Experience using technology to improve teaching and learning Excellent knowledge of computer applications (multi-platform preferred) Experience: Three years' successful teaching experience Major Responsibilities and Duties: Assist in the implementation of policies, regulations, guidelines, and procedures pertaining to student behavior and attendance. Communicate with students, parents, and staff in a timely manner regarding student behavior and attendance. Assist in maintaining discipline throughout the student body and participate in academic and disciplinary hearings when applicable. Assist teachers, students, and parents in the effective creation and implementation of individual behavior plans. Work with student services staff in providing guidance and motivation for student success and in collaboratively developing plans for students who struggle. Coordinate re-entry/transition meetings with school staff and families who have been suspended or assigned to an alternative education setting. Facilitate restorative practices and approach to discipline and serve as a liaison to support a systemic approach. Collaborate with staff to reinforce behavior management plans and strategies. As needed, work directly with students in individual and small group settings with direct instruction on social skills and social emotional development. Lead recognition assemblies, parent academies, community meetings and other school-wide culture building activities. Facilitate staff training on student-teacher relationships and classroom management. Lead campus in continuous improvement of education for all students. Provide leadership in professional growth and development. Systematically monitor program activities; use evaluative findings to determine the quality of instructional outcomes related to programs and services. Participate in the recruiting/screening/interviewing of quality professional staff. Administer student management program. Perform other duties as assigned. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent districtwide and statewide travel. Occasional prolonged or irregular hours. Frequent walking, some stopping, bending, reaching, and stairs. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Job Title: Urgent Care Administrative Assistant Job Summary: We are seeking a dynamic and organized individual to fill the position of Administrative Assistant to the Urgent Care. This role is crucial in supporting the efficient functioning of our urgent care facility, ensuring smooth day-to-day operations, and contributing to the overall success of our healthcare services. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Responsibilities: 1. Administrative Support: • Provide comprehensive administrative support to the Urgent Care Manager. Manage and organize schedules, appointments, and meetings. Prepare and distribute internal communications and reports. 2. Coordination and Communication: • Serve as a liaison between the Manager and various departments within the urgent care facility. Communicate with staff, patients, and external stakeholders as needed. Assist in coordinating and facilitating team meetings and training sessions. 3. Documentation and Record Keeping: • Maintain accurate and up-to-date records related to operational processes. Assist in the creation and maintenance of procedural documentation. Ensure compliance with regulatory standards and internal policies. 4. Inventory Management: • Monitor and manage inventory levels of medical and office supplies. Coordinate with vendors for timely replenishment of necessary supplies. 5. Quality Assurance: • Collaborate with the Manager to implement and monitor quality assurance measures. Participate in the development and execution of improvement initiatives. 6. Patient Services: • Assist in maintaining a patient-centric approach by addressing inquiries and concerns promptly. Process patient payments and maintain accurate financial records. Answer phone calls, take messages, and provide information to callers. Verify patient insurances. Process patient referrals. 7. General Office Tasks: • Perform cleaning tasks to ensure a tidy and hygienic environment. File and organize documents, ensuring efficient retrieval when needed. Shred documents in accordance with established protocols. 8. Data Analysis: • Assist in collecting, analyzing, and presenting operational data. Contribute to the development of strategies for improved efficiency and patient care. 9. Emergency Response Preparedness: • Collaborate with the Operations Manager to develop and implement emergency response protocols. Ensure staff are trained on emergency procedures and drills are conducted regularly. Other duties may be required as assigned. Qualifications: • High school diploma; associate or bachelor's degree in healthcare administration or related field is a plus. Proven experience in administrative roles, preferably in a healthcare setting. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and handle sensitive information. Knowledge of healthcare regulations and compliance is desirable. If you are a motivated individual with a passion for healthcare operations and administration, we invite you to apply for this exciting opportunity to contribute to the success of our urgent care facility. Required Attire: Grey Scrubs and Closed Toe Shoes (No Crocs) No visible tattoos.

Administrative Assistant (Part Time) perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. 1-2 years administrative experience Proficiency with Microsoft suites programs such as Word and Excel are considered an asset Experience working in a team-oriented, collaborative environment Typical Business office environment Answer general employee and customer inquires in a professional manner Direct all specific inquires to the appropriate individual in the department Provide administrative support to management and other staff Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing Maintain and update staff vacation, travel, and project schedules Support department staff on project based work as required Champions safety in the workplace and ensures all safety policies and procedures are consistently followed Perform other duties as required

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

The Administrative Assistant serves as assistant and secretary to the Director of Public Health, the administrative personnel, and other employees. Under general supervision, performs clerical work including data retrieval; preparation of reports; typing of various correspondence, forms, Midland Health Department reports, grant applications, physicians' orders, and other documentation; and performs general receptionist duties, prepares vouchers for issuance to various companies and clients. * Has general knowledge about each program provided and utilized in the Health Department and other programs as they are implemented. * Answers various inquiries by telephone, greet the public entering the office, take telephone messages, and furnish general information to the public. Directs customers to appropriate program personnel. * Copies, addresses and mails nurse's notes, physicians orders, and related information to the appropriate agencies and individuals. * Assists in opening, closing and filing of confidential client health records and charts. Also assists in maintaining the client index file as needed. * Originate correspondence, prepares reports and statistical data from rough draft, and creates forms as needed by staff. Operates all office equipment. * Checks and compiles nursing statistical information as required by the department. * Maintains a courteous relationship with the public and other departments within the City, interprets Public Health Services programs, and exercises good judgment in answering questions in the absence of appropriate personnel. * Prepares vouchers for issuance to clients, purchases medical forms and office supplies as indicated by the needs of the staff, and issues vouchers to various companies. Orders medical supplies as indicated by the nursing staff in the absence of the Administrative Supervisor. Accepts, prices, and stores all supplies upon receipt of orders. * Maintains security and confidentiality of all reports, records, and files. Updates files on an ongoing basis to improve filing systems for administrative and public information. * Provides assistance in making arrangements for regular meetings; preparing legal notices, meeting agendas, and minutes; and proper distribution. * Types, copies, and distributes employee newsletter and wellness program materials as indicated by committee members. * Opens, date stamps, sorts, and distributes all Public Health mail. Determines incoming priority mail and seeks assistance in the action to be taken in the absence of Administrative Supervisor. Delivers all outgoing mail to the courthouse or post office and adds proper postal requirements. * Schedules immunization appointments and assists in determining vaccines needed and/or required. * Assists with correspondence to newspapers, cable TV, and radio stations about community screenings, immunization clinics, educational seminars, etc. * Operates computer terminal using several different computer programs. Inputs and retrieves data as needed. * Directly supervises part-time secretarial staff, volunteers, and others assisting with clerical duties within the office. Orientates to agency's procedures and delegates tasks as appropriate personnel. * Assists in conducting Medical Record review of agency records as assigned by the Director. * Maintains an awareness of billing procedures, payroll, and general bookkeeping procedures and may provide support to functions in case of department absences. * Performs general functions in the ongoing work of the office, performing all nonprofessional tasks with a minimum of supervision. * Maintains an effective working relationship with fellow employees and other county department employees. * Attends staff meeting, takes notes, types and files minutes according to regulations. * Performs reasonably similar or related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organizations. Mathematical and Computer Skills: Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to learn and use the following software on a personal computer is required --Word Processing (Word Perfect, Microsoft, Windows) Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SUPERVISION RECEIVED/EXERCISED Carries out supervisory responsibilities following the organization's policies. MINIMUM QUALIFICATIONS Technical degree from a technical school or college with Medical Secretary Degree. Minimum of 1 year related experience in a health care setting.

NDE Assistant Job Description: The NDE Assistant will assist NDE Technicians in performing specific calibrations, specific Nondestructive Tests, and specific evaluations for acceptance or rejection determinations. The NDE Assistant will receive both on the job and classroom training and development to further their career as an NDE Technician. Responsibilities Set up and utilize Nondestructive Test equipment Assist NDE Technicians in the calibration of NDT equipment Assist NDE Technicians conduct tests to ensure quality or detect discontinuities (defects) using NDE methods of inspection Record results of inspections Assist Technicians in performing NDT procedures and other operations Perform other job-related tasks as assigned by management Qualifications Requirements Complete and pass a DISA Background check Complete and pass a Urine/Alcohol Drug Screen Complete and pass site specific safety council Physical Demands and Work Conditions Standing, walking, sitting, lifting, carrying, pushing, pulling, reaching, handling, fingering, feeling, talking, hearing, visual acuity, accommodation and color vision Moving, carrying, lifting, objects in excess of 50 lbs Climbing and working off of ladders, stairs, and scaffolding in excess of 100 ft Working extended hours and standing for extended periods of time Work in indoor and outdoor environments in conditions of extreme heat and cold Work in and near industrial hazards.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Job Title: Administrative Assistant (Part Time) Reports to: Greenwood ISD Education Foundation Status: Part-Time (approximately 10 hours per week) * This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits. Position Summary: We are seeking a highly organized, detail-oriented, and self-motivated Part-Time Administrative Assistant to help us achieve our mission. This role involves managing grant writing and applications (including to local foundations), supporting event coordination, and handling various administrative tasks. If you are passionate about education and community engagement, we'd love to hear from you! Key Responsibilities: * Research grant opportunities and assist with writing and submitting applications to local foundations and other funding sources. * Track and meet grant application deadlines throughout the year. * Maintain accurate records for grants, events, and administrative tasks. * Assist in coordination of Foundation events, including scheduling, logistics, and sponsor and vendor communication. * Provide general administrative support, including calendar management, reports, and correspondence. * Make social media posts to promote the Foundation and sponsors Qualifications: * Strong organizational and time management skills. * Excellent written and verbal communication abilities. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Ability to work in Google Suite of programs. * Ability to work independently and prioritize tasks effectively. * Experience in grant writing and event coordination is a plus but not required. * Greenwood ISD work experience is a plus but not required. Schedule & Pay * Flexible schedule, approximately 10 hours per week. * $20/hour. * This position will be paid on a 1099 contractor basis and does not provide any State or Greenwood ISD benefits ________________________________________________________________________________________________ Greenwood Independent School District does not discriminate on the basis of race, color, national origin, age, sex (including gender identity and sexual orientation) or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources. In accordance with Title IX, the district does not discriminate on the basis of sex in its educational program or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX to employment should be referred to Title IX Coordinator, Superintendent Elliott 2700 FM 1379, Midland, TX 79706, ****************************, **************, to the Assistant Secretary for Civil Rights of the Department of Education or both.

Job Title: Administrative Assistant to Principal Wage/Hour Status: Non-Exempt Reports to: Campus Principal Pay Grade: Clerical Pay 5 Dept. /School: Campus Days: 227 Supervises: Primary Purpose: To ensure efficient operation of the campus administrative office and provide clerical services for the campus administrative staff. Qualifications: Education/Certification: High School Diploma or GED Special Knowledge Skills: Knowledge in District purchasing procedures-familiarity with quotes, bids, approved vendors and discounts that are available through each vendor and how to enter in MUNIS appropriately. Knowledge in procedures for transportation trip requests. Thorough working knowledge of SmartFind Express to be assigned campus administrator. Thorough working knowledge of Employee Access and leave policies to be assigned campus approver. Thorough working knowledge of KRONOS system to be assigned campus administrator. Knowledge of end of year awards assembly processes, medals, reception, etc. Knowledge of Radios/chargers, Classroom Phones, Alarms/Bells, overhead speakers. Knowledge on key inventory. Knowledge of building uses policies and overtime for attending custodians. Trustworthiness to be approved check signer for activity fund. Experience: Proficient typing, word processing, file maintenance skills. Effective organizational, communication, and interpersonal skills. Ability to use computer and software to develop spreadsheets, databases and do word processing. Knowledge of basic accounting principles. Skill and experience in all office procedures. Knowledge of classroom equipment-document camera, projector. Working knowledge of copiers and troubleshooting. Flexibility and skill in prioritizing tasks. Initiative to make necessary minor decisions or major decisions with assistance from administrators. Detailed oriented. Solution oriented-exceptional problem solving skills. Ability to remain calm and think clearly under pressure & maintain composure under stress. Deal effectively with complaints. Initiative to keep up with changing and new knowledge and processes. Major Responsibilities and Duties: Principal Provide clerical & technical support as needed. Handle correspondence for principal and assistant principals. Answer/screen all calls directed to principal. Open and Process mail for principal. Filing all leave forms, employee information and budget information. Serve as campus notary public. Give direction and information to visitors and students. See that messages are delivered; Purchasing Maintain a list of office supplies to be restocked & other instructional items such as planners, scantron, etc. Enter requisitions for orders to be placed. Maintaining physical log of campus accounts. Maintaining a computerized log of campus accounts to balance with general ledger reports sent monthly. Enter request for new budget into MUNIS with principal approval. Having current working knowledge and updated information on policy changes regarding purchasing, accounting and finance, as needed. Process list of items that faculty/staff (80-100 faculty/staff members) would like purchased. Research vendors and discounts. Review accounts for available balances for requested purchases (70+ accounts). Follow up on receiving purchased items. Receive incoming items and distribute accordingly ensuring accuracy-several times weekly. Research lost or misplaced incoming purchases. Balancing accounts with general ledger and reporting balances to principal on a regular basis. Transfer funds as needed to cover unusual expenditures. Request creation of new accounts (ex: student travel accounts). Employee Access Prepare monthly payroll report signed by principal. Enter faculty/staff leave in Employee Access. Balance leave with SmartFind Express for weekly employee report. Monitor leave balances and keep principal informed of decreasing balances. Be assigned approver of all faculty/staff leave-ensuring matching of information on sub finder. Provide weekly report of absences for faculty/staff to review and sign. Research and correct any disputes on leave and be liaison for payroll on issues; Subs System administrator for sub-finder troubleshoot with system issues or questions. Enter leave for faculty/staff when requested to ensure coverage (24 hour call). Enter vacancy coverage and assigned sub. Find coverage as needed for uncovered classes or class periods by asking teachers to cover on their conference periods or to split classes w/assistance from AP. Provide dept. chairs daily spreadsheet for coverage/lack of coverage. Greet incoming substitutes daily and maintain a positive relationship with them by checking how their day went & collecting shutdown checklist. Prepare & maintaining sub folders with bell schedule, updated phone extension list, lock down procedures. Prepare monthly payroll report ensuring accuracy for pay. Key Inventory Maintaining key inventory-checking in and out of keys. Researching unknown keys for cabinets, etc. Requesting needed keys-new or replace misplaced/lost, Coordinate with District key person. Technology: Projectors/Document Cameras, etc. Coordinate maintenance/purchase of equipment. Have working knowledge of current bids and quotes on technological items. Enter work orders to for technician to come to our campus to repair. Accept requests from faculty/staff for new equipment-make purchase if approved. Maintain inventory of classroom equipment such as document cameras, projectors, etc. Radios Maintain radio inventory. Contact for service. Check out radios for morning and afternoon duty and any other duty as necessary. Coordinate usage with campus office and principal. Phones Providing information on phone training/usage for new teachers. Enter work orders for problems with phones. Be liaison for phone issues between technology dept. and campus. KRONOS Prepare weekly timesheet for paraprofessional staff including aides, clerks, and part-time employees. Monitor daily punches. Prepare KRONOS adjustment forms for any missed or incorrect punches. Enter any leave requested by paraprofessional staff. Monitor comp time balances for principal. Provide monthly report to principal and/or staff of comp time balance. Coordinate time off for paraprofessionals who go over the allowed 24 hours. PAYROLL Prepare Monthly payroll for all fulltime employees, part time employees, early morning duty teacher, after school detention teacher and substitute employees. Community Be liaison between community and principal, for example, sports teams requesting use of field and/or gyms. Send thank you notes to donors of food, flowers, etc. Providing guidance to technicians and other visitors. Be liaison for faculty/booster clubs and administration-end of year reports, New Year info, etc. Distribute checks (reimbursement or travel) as needed. Sort and distribute faculty mail as needed. Custodial/Maintenance: Coordinate with custodians/maintenance person for broken desks, a/c or heater issues, delivery of purchased items, restocking paper inventory in workroom and office, requested cleaning, accidents to clean up. Coordinate building use by providing a monthly calendar to campus custodial and maintenance staff. Beginning of year Collect new teacher's information and order name plates for new teachers. Create new folders for new employees & store resigning/transferred personnel. Create lists: updated phone extension list, updated sign in lists, updated room assignment lists, updated subject assignment lists. Provide training info on Employee Access. Provide training info on sub finder. Update with the sub office new teachers and resigned/retired/transferred teachers. Update employee information forms including emergency medical information. Prepare/provide applicant information for vacancies and interviews. Update with Data & PEIMS services resigning/transferring/retiring faculty/staff in KRONOS & Employee Access. End of year Coordinating events: Retirement/transfer celebrations. Prepare campus invitations. Prepare and mail special invitations. Pickup service awards and retirement awards from administration. Order refreshments and drinks through campus accounts. Ensure timely delivery; Purchase décor-tablecloths, centerpiece for refreshment table, etc. Set up plates, cups, napkins, décor, etc. Coordinate with custodians the set-up of tables, clean up afterwards. Awards Assembly Coordinating events. Prepare/update program. Request nominations from teachers for academic awards. Request nominations for Merit Awards. Request nominations for American Legion Awards. Request Top 10 for each grade level from Data & PEIMS Services. Request Perfect Attendance from Data & PEIMS Services. Communicate with American Legion on students who are awarded this award. Parent Reception after awards assembly-coordinate refreshments/drinks, delivery, décor, set up and clean up. Academic Medal purchase Coordinate medals purchase for each category, requisitions, delivery/pickup, and labels. Gifts for Top Ten-coordinate purchase of gifts, pickup/delivery. Copier's maintenance & usage Responsible for resetting copier's usage. Responsible for getting copiers serviced before New Year. Supervisory Responsibilities: Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Frequent districtwide and statewide travel; occasional prolonged or irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: * Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. * Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. * Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. * Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. * Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. * Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. * Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. * Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. * Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: * High school diploma or G.E.D. required. * Minimum 2 years prior office management and supervisory experience required. * Recent computer training or computer experience required. * Ability to speak, read and write Spanish preferred. * Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. * Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. * Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.