Administrative specialist jobs in Pflugerville, TX - 411 jobs

Our client is seeking an Office Coordinator for a full-time, contract-to-hire opportunity in Pflugerville, TX. This role is ideal for a detail-oriented administrative professional who enjoys working in a small, casual office environment and providing excellent customer support. Company Profile Our client is a locally owned and operated construction services organization. Known for exceptional customer service and steady growth, the company has built a strong reputation in the local market. Due to continued growth, they are expanding their office support team. Office Coordinator Role As the Office Coordinator, you will provide essential administrative and operational support to ensure smooth day to day office operations. This Office Coordinator role works closely with a small internal team and interacts with customers in a professional and timely manner. The Office Coordinator is responsible for organization, communication, and administrative task execution. Provide administrative support to maintain efficient office operations Respond to customer emails professionally and in a timely manner File, copy, scan, and organize office documents Support daily operations and complete assigned tasks as needed Work independently on projects while meeting deadlines Assist with keeping the office stocked and tidy Prepare meeting space as needed Answer and route incoming calls Greet guest upon arrival in a friendly and professional manner Office Coordinator Background Profile 1-3 years of experience in an office coordinator, administrative, or similar role Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and Adobe products Ability to work independently and manage deadlines Positive, professional, and respectful communication style Experience working in a small office environment a plus Prior administrative support experience Features & Benefits While on Contract As a staffing agency employee, candidates may be eligible for benefits through the agency. A full overview of available benefits can be found on our website under the Candidate Benefits section. Features & Benefits of the Client Full-time schedule: 9:00 AM - 5:00 PM, Monday-Friday No weekends and day-shift only Casual work attire Monthly bonus opportunities 10 paid holidays annually Supportive, small-office work environment with close-knit team collaboration

We are recruiting for a Accounting & Administrative Coordinator with a wonderful design-construction company in West Austin! They are an outstanding company with a fun, family oriented culture and offer career growth! Servicing both residential and commercial segments, this company specializes in servicing customers with a high degree of personalized services such as homeowners, interior designers, custom homebuilders, and residential general contractors. RESPONSIBILITIES: Record and categorize expenses Review and process vendor payments Organize and maintain progress controls, involving the need to analyze financial data and recommend ways to help the company run proficiently Find and address any discrepancies in accounting Keep accounting system up to date Prepare weekly financial reports regarding revenues and expenses Monitor and maintain collections and billing controls Identify organizational problems and opportunities for improvements Review and optimize controls in “requests for payments” for all payments made to independent contractors to determine accuracy of contractual agreements and work performed Provide job-costings reports Organize and maintain vendor contact information Demonstrate effective communication and problem-solving skills Maintain the highest standards of professionalism and ethics Able to work with minimum supervision Perform administrative support and other duties as needed QUALIFICATIONS: 2+ years of accounting experience High proficiency in QuickBooks Desktop Attention to detail with accurate data entry skills Must be highly organized and capable of managing multiple tasks and priorities.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are seeking a highly proactive, tech-savvy Executive Assistant to support the Global Sales Strategy & Planning organization. This is not a traditional administrative role - it combines executive support, program management, and operational excellence. The ideal candidate thrives in a fast-paced, evolving environment and enjoys leveraging automation, data, and AI-driven tools to streamline workflows, increase efficiency, and improve team productivity. You will serve as a trusted partner to senior leaders, coordinating complex priorities across multiple time zones and functions while also contributing to key PMO and transformation initiatives that drive scalability across the Global Sales organization. THE PERSON: You're an innovator at heart - organized, analytical, and always looking for smarter ways to work. You are comfortable operating in ambiguity, anticipating needs before they arise, and balancing detailed execution with big-picture awareness. You bring strong communication skills, executive presence, and a genuine passion for continuous improvement. KEY RESPONSIBILITIES: * Provide high-level executive administrative support including calendar management, travel logistics, and expense processing for Global Sales Strategy leaders. * Serve as a key connector across global teams - coordinating communication, managing information flow, and ensuring timely follow-through on strategic priorities. * Partner with the Global Sales Strategy PMO to support project planning, milestone tracking, and executive reporting. * Identify opportunities to streamline operations through workflow automation, AI tools, and data dashboards (e.g., Microsoft Power Automate, Copilot, ChatGPT, Tableau, etc.). * Develop and maintain internal process documentation and communication plans. * Prepare executive-level presentations, reports, and briefing materials; manage sensitive data with discretion and accuracy. * Track departmental budgets, contracts, purchase orders, and vendor activities; ensure financial processes are accurate and timely. * Lead coordination of team events, quarterly business reviews, and executive offsites, ensuring smooth logistics and professional delivery. PREFERRED EXPERIENCE: * Proven experience supporting senior executives or leadership teams, ideally in a global Sales or Strategy organization. * Demonstrated experience in PMO or operations management functions, with proven success managing cross-functional initiatives. * Strong working knowledge of productivity and automation tools (e.g., Power Automate, Copilot, Smartsheet, Trello, or equivalent). * Familiarity with AI-based tools for communication, scheduling, or data synthesis a plus. * Exceptional organizational, communication, and analytical skills - comfortable managing complex priorities across multiple stakeholders. * Proficient in Microsoft 365 Suite (Excel, PowerPoint, Teams, SharePoint), SAP, and other enterprise collaboration tools. * Demonstrated ability to act with integrity, confidentiality, and sound judgment in fast-moving environments. ACADEMIC CREDENTIALS: Bachelor's degree in Business, Operations, Communications, or related field (or equivalent professional experience). LOCATION: Austin, TX preferred #LI-KH1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

Our client is seeking a highly organized, proactive, and adaptable Household Manager/ Executive Personal Assistant to support a busy family based in Austin, Texas. This full-time role combines hands-on household management with administrative, scheduling, and multi-property coordination. The ideal candidate is detail-oriented, tech-savvy, discreet, and able to independently manage household operations, family logistics, and administrative responsibilities with minimal oversight. This role requires a versatile individual who can handle a wide range of responsibilities while ensuring the household runs smoothly and efficiently. Key Responsibilities Oversee day-to-day household operations and ensure homes are running smoothly and efficiently Manage vendors and household service providers; maintain maintenance schedules and oversee repairs Conduct regular in-home walkthroughs; manage household inventory, groceries, and supplies Handle mail, packages, returns, and general household logistics Maintain centralized family calendars, schedules, and travel itineraries Provide family and lifestyle support, including occasional school-related coordination and errands Maintain and organize household and personal files (digital and physical) Oversee bill payment, utilities, and household expenses Track deadlines, renewals, school requirements, and important dates Coordinate remote oversight of additional residences and rental properties Qualifications Minimum of 5+ years of experience in a similar Executive Assistant, Personal Assistant, or Household Manager role Strong technical proficiency with Google Workspace, Dropbox, and shared calendars Exceptional organizational, communication, and problem-solving skills High level of discretion and professionalism Ability to pass a background check and provide verifiable references Must have a reliable vehicle Compensation: $80,000-$120,000 annually, commensurate with experience Schedule: Full-time, Monday-Friday with flexibility Travel Required: None (remote coordination only)

Austin-based family is looking for an Executive Personal Assistant and Household Manager to be the organizational force behind their busy household. This is a hands-on role supporting a dynamic family with three young children, managing a full calendar of business and personal commitments where priorities shift constantly. You'll serve as the strategic partner by keeping the Principal 10 steps ahead, continually monitoring the calendar for changes, and ensuring the Principal is always prepared and on time. You'll manage a busy calendar across multiple family members and staff, understanding business and personal/family commitments, coordinate schedules for nannies, plan family events, support family travel, and oversee household vendors and maintenance. Someone with meticulous attention to detail, strong communication skills with the ability to distill information clearly, a proactive mindset, and who is comfortable juggling competing priorities where urgent needs arise constantly. This role is based out of their residence in Austin, TX. 125-130K DOE + quarterly bonus, benefits, 401k, 10 days PTO & flexible work setup in summer. Responsibilities: Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what's coming. Manage calendar coordination across the principal, three children, and three nannies-understanding how business and personal schedules intersect and affect each other. Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise. Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres. Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow-up. Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem-solving. Coordinate with the household team to communicate daily priorities and ensure alignment. Oversee household vendors, deliveries, and maintenance with care and attention to quality. Track household expenses and maintain organized digital filing systems. Handle errands and personal tasks efficiently. Qualifications: Previous experience as a Personal Assistant, Household Manager, or in a high-touch concierge role supporting a private home or executive. Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes. Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard. Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision-making. High EQ with the ability to read situations, manage up, and follow through consistently. Flexibility to adapt as priorities shift throughout the day while keeping longer-term projects moving forward. Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion. Intuitive, high-touch service orientation with the ability to anticipate needs before they are communicated. Flexible availability, including occasional weekend communication or urgent requests when needed. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job DescriptionBenefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionDescription: SPS PoolCare is launching a new Group Purchasing Organization (GPO) to provide pool professionals with collective buying power and operational support. We're seeking an Administrative Coordinator be the main point of contact for our - Vendor & Member Services -handling inquiries, onboarding, ticket management, and event support. Duties & Responsibilities Serve as the first point of contact for GPO members via phone, email, and ticketing systems (e.g., Freshdesk). Assist with member registration, portal setup, and onboarding. Maintain accurate member and vendor information within CRM systems. Coordinate communications between members, vendors, and internal teams to resolve pricing, order, or delivery issues. Support vendor onboarding by collecting required documentation and updating program details. Represent the GPO at select industry conferences and trade shows; assist with booth setup and lead tracking. Manage and document support tickets, FAQs, and knowledge base updates. Identify recurring issues and contribute to process improvements to enhance member experience. Requirements: Required Skills & Abilities 2+ years of customer service experience, ideally in B2B or membership-based organizations. Strong communication, organization, and problem-solving skills. Experience with CRM and help desk systems (Freshdesk preferred). Tradeshow experience is a plus (Not Required) Familiarity with vendor programs or GPO operations is a plus. Proficient in Microsoft Office and Google Workspace. Willingness to travel occasionally for events. Success Profile Delivers responsive, professional service to GPO members and vendor partners. Builds lasting relationships through reliable communication and follow-through. Contributes to operational efficiency and best-in-class member experience. Entrepreneurial Spirit, resourcefulness, and the ability to thrive in a growing environment

Job Description Join our Belton, TX team as an Administrative Specialist supporting heavy civil construction projects through contract administration, financial coordination, and compliance support. Primoris Heavy Civil is seeking an Administrative Specialist to support the Heavy Civil Division in Belton, TX. This role provides essential clerical, payroll, and administrative support, including managing contracts, assisting with financial processes, and ensuring compliance requirements are met while contributing to overall project coordination and team success. JOB SUMMARY The Administrative Specialist provides administrative and financial support for heavy civil construction projects, including subcontract administration, contract execution, accounts payable and receivable, timesheets, and equipment cost tracking. The role supports bid preparation, purchasing, and estimating activities while ensuring compliance with project requirements and DBE/WBE regulations. The Administrative Specialist coordinates with owners, project teams, and subcontractors to maintain accurate records and support successful project delivery. JOB DUTIES Subcontract Administration Timesheets & mJobTime knowledge Accounts Payable & Accounts Receivable experience with Heavy Civil Construction Equipment tracking and costs Prepare and track execution of subcontracts for projects. Prepare and track execution of major material purchase orders for projects. Prepare and track execution of trucker service agreements for projects. Prepare bid proposal forms for execution, including obtaining bid guaranty. Coordinate, review, and prepare contracts from owners for execution, including obtaining payment/performance bonds. Obtain plans, proposals, and addenda from owners for projects to be bid. Prepare final DBE/WBE reports. Maintain current listing of all qualified DBE/WBE subcontractors. Provide assistance to estimating section in identifying qualified minority subcontractors to achieve required minority goals on specific projects. Act as a DBE/WBE Liaison between owner, project management, business managers, and other departments. Maintain records documenting minority subcontractors' performance to provide input to other departments for cost and scheduling, performance evaluation, etc. Perform special assignments/projects. Perform related duties as required of the position of as assigned by supervision. May require supervision of clerical or secretarial position. Knowledge of project requirements relating to contracting. Use of conventional contracting techniques and concepts. Good working knowledge of purchasing, finance, and basic engineering principles. Effective oral and written communication skills. QUALIFICATIONS/SKILLS Minimum of three (3) years of multi-disciplinary administrative experience in Heavy Civil Construction. technical or business education, or equivalent combination of technical training and/or related experience. Post-offer drug/alcohol screen and physical evaluation. New Hire Orientation Quiz BENEFITS Competitive compensation paid weekly Best-in-class; Medical, Dental, Vision, and LTD/STD 401(k) with company match, vested day-one Employee Stock Purchase Plan [ESPP] Tuition Reimbursement Paid Time Off, Holiday Pay, and Community Service Paid Time Off Pet Coverage "For our Furry Friends" Legal Assistance Coverage Award winning safety programs COMPANY OVERVIEW Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit ************* Primoris Heavy Civil (formerly James Construction Group) has long-standing history that dates back to the 1920's, where it earned the reputation as one of the most well respected heavy civil contractors in the Gulf Coast region. In 2009, the company's growth continued through a merger with Primoris Services Corporation (Primoris), one of the largest companies listed in ENR's Top 400 Contractors. Supported by the bonding capacity and resources of Primoris, Primoris Heavy Civil has expanded into an even larger role within the heavy civil, infrastructure rehabilitation and transportation industries. Agency Statement We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR. #LI-MG1

Requirements Required Skills & Abilities 2+ years of customer service experience, ideally in B2B or membership-based organizations. Strong communication, organization, and problem-solving skills. Experience with CRM and help desk systems (Freshdesk preferred). Tradeshow experience is a plus (Not Required) Familiarity with vendor programs or GPO operations is a plus. Proficient in Microsoft Office and Google Workspace. Willingness to travel occasionally for events. Success Profile Delivers responsive, professional service to GPO members and vendor partners. Builds lasting relationships through reliable communication and follow-through. Contributes to operational efficiency and best-in-class member experience. Entrepreneurial Spirit, resourcefulness, and the ability to thrive in a growing environment Salary Description $45,000 to $60,000

The Strategic Communications Partner serves as the primary communications advisor and content lead for the Office of the CEO at CommUnityCare Health Centers. This role supports both the CEO and Deputy CEO (Chief Strategy Officer) in communicating organizational priorities, progress, and impact across internal and external audiences.Working within the Strategy team and in partnership with the Communications Department, the position manages the flow of executive-level communication-internal and external-supporting transparency, engagement, and alignment across the CommUnityCare + Central Health system. The ideal candidate is a thoughtful writer, strategic listener, and skilled project manager who can navigate the pace and complexity of a large, multi-site ambulatory care organization. Responsibilities Essential FunctionsExecutive Communication & Voice Development• Develop talking points, speeches, op-eds, internal messages, and presentation materials for the CEO and Deputy CEO.• Capture and maintain the CEO's authentic voice while aligning with CommUnityCare's brand and mission.• Anticipate communication needs tied to strategic initiatives, governance cycles, and system priorities.Internal Storytelling & Staff Engagement• Craft messages that connect staff to mission, vision, and strategy.• Partner with People, Operations, and Communications to ensure consistent internal narrative across channels (emails, town halls, videos, intranet).• Source frontline stories that demonstrate impact and progress toward strategic goals.|External Visibility & System Alignment• Coordinate with Central Health's Communications team to align external messaging and media opportunities.• Prepare briefings and remarks for community and partner events, public meetings, and joint communications.• Support the CEO's and Deputy CEO's participation in public panels, thought-leadership pieces, and highprofile engagements.Strategic Planning & Intelligence• Track system developments, policy discussions, and community issues to inform executive messaging.• Collaborate with the Strategy team to ensure communications reflect organizational priorities and data insights.• Monitor and synthesize insights from policy developments, community health data, and governance discussions (Travis County Commissioners Court, Austin City Council, Central Health Board, etc.) to inform CEO and Deputy CEO messaging.• Provide brief strategic analyses and contextual summaries to anticipate questions, shape public remarks, and align external messaging with system priorities.• Serve as a bridge between strategy, communications, and policy - ensuring our external voice is grounded in accurate data, current context, and foresight.• Support development of executive reports, dashboards, and board materials.Content & Workflow Management• Maintain an organized calendar of key communications moments and deliverables.• Develop templates and frameworks for consistent CEO updates.• Integrate AI and digital tools to improve writing efficiency and visual storytelling while maintaining human oversight. PatientKnowledge, Skills and Abilities• Strong writing, editing, and storytelling skills with the ability to adapt voice and tone for executive communications.• Strategic thinking and judgment to align content with organizational goals and priorities.• Ability to manage multiple projects and deadlines in a fast-paced environment with minimal supervision.• High emotional intelligence and interpersonal skills to collaborate effectively with executives and cross-functional teams.• Familiarity with digital communication platforms and analytics (e.g., intranet, social media, email campaigns, content management systems). Qualifications Minimum Education:Bachelor's Degree (higher degree accepted) in Communications, Journalism, Public Policy, English, or related field. RequiredMinimum Experience:8 years Experience in executive communications, journalism, or strategic storytelling roles.

Department Operations Employment Type Full Time Location Austin - HQ Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick X Maverick X is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Allen Control Systems (ACS) is a cutting-edge defense startup, founded by two ex-Navy electrical engineers with a proven track record in robotics and software. We are developing a small, autonomous gun turret that employs advanced computer vision and control systems to precisely target and neutralize small drones and loitering munitions. Our innovative approach requires overcoming significant technical challenges, making this an exciting and dynamic environment for experienced engineers. With an engineering-first culture, ACS values technical excellence and innovation. Backed by our founders' successful exits from two previous venture acquired for a combined $180M in 2022, we are committed to ensuring that the groundbreaking technologies we develop will have a real-world impact. Position Overview: We are seeking an experienced Private Office Executive Assistant (POEA) to the VP of Mechanical and Manufacturing Design provides comprehensive, high-trust support across both corporate executive responsibilities (approximately 75%) and limited personal and family logistics (approximately 25%). This role exists to protect the VP's time, focus, and operating capacity by managing priorities, logistics, and transitions across professional and personal domains in a transparent and compliant manner. The POEA operates with exceptional discretion, judgment, and autonomy in a fast-paced, high-confidentiality environment. 70% Corporate Executive Support 30% Personal / Family Logistics Support The personal support component is a disclosed part of this role and is treated as a taxable executive benefit in accordance with company policy. What You'll Do: Corporate Executive Support (70%) Own and manage the VP's complex calendar, ensuring alignment with engineering, manufacturing, and business priorities. Coordinate internal and external meetings with engineering leadership, operations, supply chain partners, customers, and executive leadership. Prepare agendas, briefing materials, summaries, and decision-support documents for technical, operational, and leadership meetings. Manage travel logistics (domestic and international), including itineraries, ground transportation, and contingency planning. Serve as a gatekeeper for inbound communication; filter, prioritize, and respond as appropriate. Partner closely with Engineering, Manufacturing, Operations, Finance, Legal, and People teams on sensitive or time-critical matters. Track action items, deliverables, and deadlines to ensure follow-through and execution. Handle confidential technical, operational, and personnel information with absolute discretion. Personal & Family Logistic Coordinate personal scheduling, appointments, and logistics to ensure seamless transitions between work and personal commitments. Manage school calendars, communications, and activity schedules for the executive's children. Provide school drop-off/pick-up and transportation coordination as needed. Supervise short, transitional periods between scheduled care and executive availability (this role does not replace a nanny or caregiver). Coordinate household vendors and service providers (e.g., cleaners, maintenance, tutors). Handle personal errands and logistics that directly protect the executive's availability, focus, and operational reliability. Support personal travel planning and logistics as required. This role does NOT include: Acting as a primary childcare provider Ongoing caregiving responsibilities Regular housekeeping or domestic labor What You'll Need: 5+ years supporting senior executives or technical leaders in a high-trust environment Demonstrated ability to manage both professional and personal logistics Exceptional organizational, communication, and problem-solving skills High emotional intelligence and sound judgment Absolute discretion and integrity Ability to operate effectively in a fast-paced, engineering- and manufacturing-driven environment Valid driver's license and reliable transportation Flexible schedule with availability outside standard business hours as required Occasional evening or weekend work based on executive and business needs Preferred Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations Experience in hardware, aerospace, defense, robotics, or highly regulated environments Prior experience in a Private Office or blended executive support role You'll Stand Out: Defense or Robotics Experience: Prior experience in defense systems, robotics, Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations Experience in hardware, aerospace, defense, robotics, or highly regulated environments Prior experience in a Private Office or blended executive support role What We Offer: Competitive salary ACS Equity Package Health, Dental, Vision Insurance Paid Time Off Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment. Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * A Paralegal/Administrative Specialist performs, but is not limited to the following duties: * Provide Apprentice examination of legal instruments * Review legal instruments (completeness of information, proper execution) * Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed * Determine correctness of action (per Government regulations, procedures, etc). * Research records (to ascertain conditions that might preclude action) * Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions * Assist with the preparation of trial and hearing presentations and demonstratives * Collects and compiles statistical data as necessary for various reports * Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations * Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: * Attention to detail and the ability to read and follow directions * Good oral and written communications skills * Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: [email protected] #CJ $45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Classification Title Job Title Coordinator of Administrative Services-WTCE FLSA Exempt Location Main Campus Position Length Full-Time Information The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration of a department. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a department. Essential Duties and Responsibilities * Relieves administrator of a wide variety of internal programmatic administrative duties which require a thorough understanding of the functions, programs, and policies of the College and department. * Plans, organizes, and coordinates administrative operations for successful execution of a program and/or course offerings within WTCE. * Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality. * Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required. * Analyzes and prepares tables, graphs and charts for management use or presentations about departmental or divisional activities. * Serves as a liaison with other departments on policies, procedures, and practices. * Plans, supervises, and schedules the work of assigned staff. * Responsible for all routine and non-routine administrative functions and correspondence. * Manages calendar and independently schedules appointments for the assigned supervisor. * Composes, reviews, and distributes documents such as, confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. To include utilization of internal student completion tracking and job placement tools. * Coordinates and plans special completion events to include pinning ceremonies and cohort-based graduation ceremonies. * Reports to a top-level administrator of the College. * Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. * Responsible for overall grant management of specialized grant initiatives related to WTCE to include knowledge and communication of funding options available to students. * Establishes and maintains positive relationships with third party agencies to include local workforce advisory boards, educational entities, accreditors and district partners. * May monitor expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates account reconciliations. * Coordinates and arranges meetings, conferences and committee meetings, including industry advisory boards. * Assists in providing timely responses to requests received by the office, facilitates student enrollment processes, coordinates internal and external special events and activities for WTCE the TSC campus. * Responds independently within scope of responsibility and works in collaboration with other team members in creation of course/program section masters, supports and tracks job placement via industry relationships, and maintains communication with students. * Ensures compliance with all applicable laws, policies, and procedures and assists with the establishment of goals and objectives in support of the WTCE strategic plan. * Completes all required training and professional development sessions sponsored through Texas Southmost College (TSC). * Supports the values of the College: diversity, teaching excellence, student success, innovation, creativity, and service to the College. * Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. * Completes duties and responsibilities in compliance with college standards, policies and guidelines. * Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community. * Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. * Supports the values and institutional goals as defined in the College's Strategic Plan. * Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. * Working hours may include evenings, holidays, weekends depending on deadline requirements, and supporting institutional events. * Performs other duties as assigned. Required Knowledge and Skills To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. * A strong commitment to the mission of the community college. * Ability to maintain an established work schedule. * Ability to maintain a high level of confidentiality of work related information and materials. * Must have strong attention to detail, maintain high level of accuracy, and possess solid organizational skills. * Ability to handle and direct multiple and complex assignments and projects. * Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others. * Demonstrated ability to interact effectively and efficiently and maintain positive working relationships with administration, staff, faculty, students and the community. * Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to top management. * Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. * Ability to work effectively in a team environment with a customer service focus. * Ability to embrace a culture of inquiry, evidence and innovation. * Cooperation team player in a diverse working environment. * Excellent problem-solving skills with the ability to apply those skills innovatively and creatively across a broad spectrum of issues. * Demonstrated ability to actively engage in conflict resolution while fostering positive, constructive outcomes. * Ability to make complex decisions in a rapidly changing environment while remaining calm, utilizing information that may be limited or ambiguous. * Ability to adapt to constant change and periods of fast-paced, high-intensity work situations. Required Education and Experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required. * Associate degree from an accredited college or university or equivalency of (2) years of program management experience in a higher education setting. * Five years of progressive administrative experience. * Experience with proposals, agreements, and budget management. * Excellent customer service and interpersonal skills. * Proficiency with word processing, spreadsheet and presentation software. * Strong organizational skills. Preferred Education and Experience * Bachelors degree from an accredited university. * Eight years of progressive administrative experience, with at least four years in a comprehensive community college or university setting. * Demonstrated experience in handling and prioritizing multiple job assignments simultaneously. * Experience with Colleague ERP system. Certificates and Licensures * None required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. Disclaimer: The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Texas Southmost College does not discriminate on the basis of race, color, sex, national origin, religion, gender, disability, age or military status in its programs and activities and provides equal access to services and other programs at the college. Posting Detail Information Posting Number 2026000TSC Open Date 01/13/2026 Close Date Open Until Filled Yes Special Instructions Summary Transcripts (unofficial) are required to be attached to applications for all positions with an educational requirement (Faculty/Staff/Administrative). Your application is not considered complete until all required documents have been attached. Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB. You will not be able to attach documents after your application has been submitted. Please Note: Official transcripts are only required if recommended for hire. Please Note: Official transcripts are only required if recommended for hire. Official transcripts shall be sent directly from the issuing institution to the College District's Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position. The address to send all transcripts is: Texas Southmost College Office of Human Resources 80 Fort Brown, Tandy 105 Brownsville, Texas 78520 For eTranscripts please use email address: ************************ The College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: **************

Challenger School is seeking a friendly, detail-oriented individual to join our team in Austin as a secretary. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren **Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete.** #CSURGENT

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential-s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: * Education/Training: * High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. * Experience/Knowledge/Abilities: * Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. * A self-starter with excellent telephone skills. Good organizational skills. * Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20 - $26 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-DNI #I-HR1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Administrative Support role for the Jewelry Casting team provides day-to-day administrative and analytical support to warehouse manufacturing operations. This position focuses on data tracking, Excel-based reporting, and analysis of jewelry casting and manufacturing output, while also handling documentation and coordination activities. The role is ideal for a detail-oriented fresher with strong Excel skills and an interest in manufacturing analytics. Key Responsibilities Administrative & Coordination Support Support the Jewelry Casting team with daily administrative tasks and documentation Maintain, organize, and update production records, reports, and files Coordinate with warehouse and manufacturing teams to collect required data Assist in preparing daily, weekly, and monthly operational reports Data & Analytics Support Track and analyze manufacturing and casting output using Excel Maintain production dashboards, trackers, and MIS reports Identify basic trends, gaps, or variances in production data and flag them to the team Ensure accuracy and consistency of production and inventory-related data Process & Compliance Support Ensure documentation aligns with internal processes and quality standards Support audits, reconciliations, and data validation as required Adhere to warehouse safety and operational guidelines Skills & Qualifications Required Basic to intermediate Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, formulas preferred) Strong attention to detail and data accuracy Good organizational and time-management skills Ability to multitask and meet deadlines Willingness to work closely with warehouse and manufacturing teams Preferred Any exposure to manufacturing, warehouse, or operations data (academic or internship experience acceptable) Basic understanding of production or inventory concepts Freshers are welcome to apply Education & Experience High school diploma or equivalent required Graduate or fresher candidates encouraged to apply Prior administrative or data-handling experience is a plus but not mandatory Physical Requirements Ability to remain seated or standing for extended periods Repetitive motions involving hands, wrists, and fingers Ability to work in a warehouse/manufacturing support environment