Administrative specialist jobs in Port Charlotte, FL - 184 jobs

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Job DescriptionDescription: If a perfectly productive day for you is getting lost in data - building spreadsheets, perfecting formulas, and seeing everything line up just right, this role is for you! You'll create reports that bring clarity, reconcile department numbers until everything balances, and update templates so they're always ready for the next project. If you're perfect day is working independently, focused at your computer. . As our Administrative Services Coordinator, you'll play a vital behind the scenes role that keeps our department accurate, accountable, and professional. From preparing supporter correspondence and statements, to producing timely, high-quality reports, your work will support critical, life-saving child welfare programs that impact the lives of children in our community. What you'll do: Use advanced excel skills to analyze data, build spreadsheets, and update reporting templates. Draft, edit, and proofread supporter correspondence and ensure correspondence is professional and current. Reconcile reporting data between departments. Deliver reports and communications on time in a fast paced, deadline driven environment. What we're looking for: Someone who learns quickly and enjoys working independently A self-motivated, meticulously detail-oriented professional who finds satisfaction in spreadsheets, formulas, reports, and correspondence A professional with advanced proficiency in Microsoft Word and Excel The Administrative Services Coordinator assists the Vice President of Communications and Community Engagement with essential reporting and analytical support in a fast paced, deadline driven environment. KEY RESPONSIBILITIES: ?Support activities for child welfare programs including the SCC Angels Holiday Gift Drive, Gift Card Distribution, SCC Conference, Foster Parent Appreciation, Back to School Events, Reunification Events, etc. for child welfare programs. Create, maintain, and update spreadsheets to track supporter activity, supporter retention, progression of campaigns, etc. Use advanced Excel formulas to analyze and summarize data and manipulate raw data into usable formats for reporting. Update and enhance existing spreadsheet templates with new data to reflect current reporting needs. Prepare supporter summaries, statements, and reports. Reconcile revenue with accounting records. Draft, edit, and proofread supporter correspondence, using and updating templates to reflect current branding, tone, and compliance standards, ensuring all communications are clear and professional. Document spreadsheet formulas, reporting processes, and correspondence workflows for accuracy and repeatability, while recommending improvements to templates for greater efficiency and clarity. Complete and deliver various department reports and supporter correspondence by established deadlines. Document all supporter correspondence and activity in Raiser's Edge. Conduct research and provide reports to assist in business development strategies for stakeholder support of child welfare programs as needed. Assistance in the implementation of all related campaigns activities. Assist with key initiatives and special events as needed including logistics, and communication with vendors and constituents. Attend community events as requested to represent foster care, adoption, and child-welfare programs. Occasional attendance at evening and weekend events as required. Prepare community information packages, resources, and collateral materials as requested. Perform other duties as assigned. Requirements: EDUCATION / EXPERIENCE: Bachelor's degree is required ideally in Business, Accounting, Finance, Communications, or Public Relations. Minimum of 1-2 years of relevant experience in nonprofit development, accounting, or database management preferred. Highly proficient in Raiser's Edge and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional verbal, written, and interpersonal communication abilities. Strong organizational skills with exceptional attention to details. Self-starter with excellent time management skills. Demonstrated ability to prioritize and manage multiple tasks and projects effectively to meet deadlines. Ability to work in a fast-paced environment, learn quickly, and manage competing deadlines. Strong work ethic, initiative, and a commitment to excellence in all aspects of work.

Working Title: STATE ATTORNEY'S OFFICE, 20TH CIRCUIT- CLERICAL SPECIALIST I - 21015294 Pay Plan: State Attorneys JAC 21015294 Salary: $36,400.00 Total Compensation Estimator Tool POSITION TITLE: DATA ENTRY SPECIALIST STARTING SALARY: $36,400 DIVISION: OFFICE OF THE STATE ATTORNEY 20TH JUDICIAL CIRCUIT LOCATION: LEE COUNTY CITY: FORT MYERS COUNTY: LEE CONTACT PERSON: OFFICE OF THE STATE ATTORNEY ATTN: HUMAN RESOURCES PO BOX 399 FORT MYERS, FL 33902 DEADLINE TO APPLY: February 27, 2026 TO APPLY: Applicants must submit a resume and an Employment Application available at ************* to Human Resources, PO Box 399, Fort Myers, FL 33902, or email electronically to *******************************. Incomplete applications, late applications, or applications without the required resume will not be considered. REQUIRED ENTRY-LEVEL KNOWLEDGE, SKILLS AND ABILITIES: Any combination of training and experience equivalent to graduation from a standard high school or an equivalency diploma. BRIEF DESCRIPTION OF DUTIES: The responsibilities for this position include creating new cases, uploading items, generating Criminal History and Driver License information, disposition, and victim letters for closed cases, and ensuring data accuracy in all related tasks. Additional clerical tasks include processing eService and video evidence received by our office, working with court dockets, reports, and with various programs throughout the Twentieth Judicial Circuit. We are seeking a positive, enthusiastic person with the ability to work well both in a team atmosphere and independently. SKILLS AND ABILITIES: Organized, accuracy and attention to detail. Capable of following both written and verbal instructions. Ability to communicate effectively. Plan, organize, prioritize, and coordinate work activities. Ability to multi-task. Self-starter. Good time management skills. Some knowledge of Microsoft Word, Excel, and Outlook. Knowledge of routine clerical procedures. Ability to establish and maintain effective working relationships with others. Willing to learn new tasks and be part of an evolving environment. Project a professional image in person, on the phone and through e-mail correspondence. A commitment to the organization's values and vision. SUPPLEMENTAL INFORMATION: The Office of the State Attorney, 20th Judicial Circuit is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, national origin, marital status or disability. If you require an accommodation, as defined by the Americans with Disabilities Act to participate in the application/selection process, please contact the Human Resources Department in advance via e-mail at ******************************* If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

The Administrative Specialist II provides administrative and operational support for the Dendritic Institute, ensuring smooth execution of its projects, events, communications, and reporting activities through administrative support. Typical duties may include but are not limited to: * Serves as a primary public contact, responding to inquiries via email, phone, mail, and in person, and ensure compliance with institute policies and procedures. * Provides advanced administrative support, including managing calendars, scheduling, screening communications, and greeting visitors. * Coordinates travel arrangements, processes reimbursements, and manages related logistics for faculty, staff, and guests. * Prepares, reviews, and processes human resources documents; assists with employment administration, onboarding, payroll certification, and leave tracking in coordination with the HR department. * Supports purchasing and fiscal functions by obtaining quotes, processing purchase orders, maintaining records, reconciling expenditures, and assisting with budget monitoring and fiscal reporting. * Establishes and maintains efficient filing and recordkeeping systems, both electronic and physical, including databases and document workflows. * Drafts and prepares correspondence, reports, presentations, meeting agendas, minutes, and other professional documents. * Coordinates communications between the Director, committees, affiliates, boards, campus partners, and external stakeholders. * Collaborates with campus departments, faculty, and external partners to advance institute goals and support joint initiatives. * Assists in grant application preparation, progress reporting, and funding documentation. * Maintains and updates the institute's website, newsletter, social media channels, and promotional materials. * Organizes and provides logistical support for events, workshops, forums, and guest visits, including registrations and hospitality. * Supports project management by tracking timelines, deliverables, and progress against key performance indicators. * Contributes to student engagement activities and internship coordination. * Oversees office supply inventories and serves as a liaison for space, equipment, and facilities issues. Additional Responsibilities: * Other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in Business Administration, Communications, Computer Science, or * Three years experience in administrative support or program coordination in higher education, nonprofit, or research settings. * Experience in project management and event planning. * Experience supporting STEM-related teams, projects, or departments. * Experience with Workday. * Project Management certification, such as CAPM or PMP. * Event planning or administrative professional certification. Knowledge, Skills, & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to use project management tools (e.g., Trello, Asana) and perform basic data analysis. * Ability to use digital platforms including event registration systems, website content management systems (CMS), social media platforms, and reporting dashboards. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to collaborate with internal and external partners to complete assignments and advance the institute's goals. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies, and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 14

Qualifications MINIMUM QUALIFICATIONS: High School diploma or equivalent. One (1) year of related experience. Experience managing business/department functions. PREFERRED QUALIFICATIONS: Associate's degree from an accredited institution. Three (3) years of related experience. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills; interpersonal skills. Knowledge of general policies and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to sit in one position performing routine tasks and viewing computer screens or other monitoring devices for prolonged periods of time. Ability to work independently with little supervision. Revised: 07/14/23 Responsibilities Maintain student records. Serve as receptionist for the school, answer phones, maintain a call log, and respond appropriately to requests, needs, and crises. Schedule appointments for conferences and interviews as directed. Contribute to a positive, professional office atmosphere. Coordinate with outside agencies to assist teachers, students, and parents. Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide. Assist office staff to ensure smooth operation of daily functions. Serve as backup to the Clinic staff as required. Revised: 07/14/23 Additional Job Information S02, $16.43, 8 hours, 216 days Compensation may increase based upon relevant education and experience

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1

Title: Administrative Assistant Reports to: Region 1 Director : 5055 North Tamiami Trl. FL Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. is committed to providing services to individuals of all races, backgrounds, and beliefs. We offer a variety of housing and social services to individuals, families, and communities across ten counties in Southwest Florida. The Regional Administrative Assistant plays a key role in supporting the Region 1 Director and ensuring seamless operation within the region. This role involves a range of administrative responsibilities carried out in accordance with organizational policies, regulations, and performance standards. Job Responsibilities: Provide administrative support to the Regional Director, including clerical tasks, scheduling, and coordination of follow-ups with program staff. Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff. Greet and assist clients, community representatives, and visitors in a welcoming and professional manner. Organize and coordinate meetings, prepare agendas and minutes, and communicate with agency/committee representatives. Manage ordering and inventory of office and program supplies, ensuring timely distribution and organization. Prepare check requests for regional office expenses, manage vendor billings, track orders, and ensure credits are processed as necessary. Reconcile credit card purchases and receipts, ensuring accuracy and providing necessary documentation. Make travel arrangements for the Regional Director and office staff, ensuring efficient booking and coordination for meetings and conferences. Draft and disseminate various correspondence, including thank you letters, emails, reports, and meeting minutes. Administer documentation related to Financial Assistance Opportunities available to clients, ensuring accuracy and availability. Support staff training initiatives, ensure performance evaluations are completed, and compile feedback for program outcomes. Participate in professional development opportunities to maintain and enhance skills and knowledge of services. Assist with data entry and management of various databases for reporting purposes, collaborating with the Director of Grants. Provide support for event committee meetings, including minute-taking, when the Development Coordinator is unavailable. Ensure proper maintenance of office equipment at the Sarasota office. Coordinate internal and community holiday events as requested. Provide back-up coverage as necessary for office operations. Perform additional duties as assigned by the Regional Director.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

Charlotte Behavioral Health Care is seeking a part-time Administrative Assistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization. The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment. Key Responsibilities * Provide day-to-day administrative support to the QM team. * Assist with AHCA, CARF, DCF and other auditing and monitoring activities. * Accurately enter, track and maintain data related to quality and risk events. * Collect, enter, and maintain data for satisfaction surveys. * Prepare and submit required reports. * Support the development of quarterly and annual reports. * Process and track policy and procedure updates. * Prepare meeting agendas and complete meeting minutes. Benefits Must meet eligibility requirements * Employee Assistance Program (EAP) * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff.

If a perfectly productive day for you is getting lost in data - building spreadsheets, perfecting formulas, and seeing everything line up just right, this role is for you! You'll create reports that bring clarity, reconcile department numbers until everything balances, and update templates so they're always ready for the next project. If you're perfect day is working independently, focused at your computer. . As our Administrative Services Coordinator, you'll play a vital behind the scenes role that keeps our department accurate, accountable, and professional. From preparing supporter correspondence and statements, to producing timely, high-quality reports, your work will support critical, life-saving child welfare programs that impact the lives of children in our community. What you'll do: Use advanced excel skills to analyze data, build spreadsheets, and update reporting templates. Draft, edit, and proofread supporter correspondence and ensure correspondence is professional and current. Reconcile reporting data between departments. Deliver reports and communications on time in a fast paced, deadline driven environment. What we're looking for: Someone who learns quickly and enjoys working independently A self-motivated, meticulously detail-oriented professional who finds satisfaction in spreadsheets, formulas, reports, and correspondence A professional with advanced proficiency in Microsoft Word and Excel The Administrative Services Coordinator assists the Vice President of Communications and Community Engagement with essential reporting and analytical support in a fast paced, deadline driven environment. KEY RESPONSIBILITIES: ?Support activities for child welfare programs including the SCC Angels Holiday Gift Drive, Gift Card Distribution, SCC Conference, Foster Parent Appreciation, Back to School Events, Reunification Events, etc. for child welfare programs. Create, maintain, and update spreadsheets to track supporter activity, supporter retention, progression of campaigns, etc. Use advanced Excel formulas to analyze and summarize data and manipulate raw data into usable formats for reporting. Update and enhance existing spreadsheet templates with new data to reflect current reporting needs. Prepare supporter summaries, statements, and reports. Reconcile revenue with accounting records. Draft, edit, and proofread supporter correspondence, using and updating templates to reflect current branding, tone, and compliance standards, ensuring all communications are clear and professional. Document spreadsheet formulas, reporting processes, and correspondence workflows for accuracy and repeatability, while recommending improvements to templates for greater efficiency and clarity. Complete and deliver various department reports and supporter correspondence by established deadlines. Document all supporter correspondence and activity in Raiser's Edge. Conduct research and provide reports to assist in business development strategies for stakeholder support of child welfare programs as needed. Assistance in the implementation of all related campaigns activities. Assist with key initiatives and special events as needed including logistics, and communication with vendors and constituents. Attend community events as requested to represent foster care, adoption, and child-welfare programs. Occasional attendance at evening and weekend events as required. Prepare community information packages, resources, and collateral materials as requested. Perform other duties as assigned. Requirements EDUCATION / EXPERIENCE: Bachelor's degree is required ideally in Business, Accounting, Finance, Communications, or Public Relations. Minimum of 1-2 years of relevant experience in nonprofit development, accounting, or database management preferred. Highly proficient in Raiser's Edge and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional verbal, written, and interpersonal communication abilities. Strong organizational skills with exceptional attention to details. Self-starter with excellent time management skills. Demonstrated ability to prioritize and manage multiple tasks and projects effectively to meet deadlines. Ability to work in a fast-paced environment, learn quickly, and manage competing deadlines. Strong work ethic, initiative, and a commitment to excellence in all aspects of work.

The Administrative Specialist oversees the day-to-day administrative operations of the University Advising Services department. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. * Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Banner, Cognos, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Qualifications MINIMUM QUALIFICATIONS: Associate's degree. Two (2) years of office experience. PREFERRED QUALIFICATIONS: Experience managing business/department functions. Four (4) years of secretarial experience. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills. Knowledge of general policies and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to work both independently and as a member of a team in a fast-paced environment, multi-task, and remain organized to complete time-sensitive jobs on or before deadline. Ability to sit or stand in one position for a prolonged period of time. Revised: 5/25/23 Responsibilities Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students and parents of the school. Greet visitors, and answer telephone calls in a pleasant and efficient manner, and communicate effectively in routine, sensitive and confidential matters. Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, typing and proofreading letters and responses. Maintain efficient and well organized electronic and paper data collection and filing systems. Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data as required. Order and maintain office supplies. Perform complex and confidential secretarial and bookkeeping functions. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information with legal confines. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using computer and data management, creating an attractive presentation, copying, collating, and distributing final products. Prepare, organize, and maintain the school's activity and event calendar and distribute as required. Establish office procedures and train and coordinate duties of clerical office personnel, students, and volunteers. Complete all personnel and payroll processing of new/terminated employees or employees requiring changes. Organize school functions as assigned. Arrange appointments and maintain a schedule for the Principal or designee and assigned staff. Work with the Principal, teachers, other office staff, and support personnel in carrying out the day-to-day office and administrative operations necessary for the smooth functioning of the school. Create and maintain a clean, attractive, orderly, safe and efficient office environment. Coordinate and assist with compliance of outside agencies to assist teachers, students, and parents. Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide. Serve as backup to the Clinic staff as required. Revised: 5/25/23 Additional Job Information U06, $20.74, 8 hours, 255 days Compensation may increase based upon relevant education and experience.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Job Title: Administrative Assistant, Tribunal office Reports to: The Judicial Vicar Classification: Hourly/Nonexempt The administrative assistant to the office of the Marriage Tribunal in the Diocese of Venice Florida is responsible for assisting the day-to-day operations of the Tribunal office. Job Responsibilities Provides professional, secretarial, and clerical support to the staff and parishioners. Filing, mailing, and scanning. Data entry of Tribunal cases client information into Data Base System. Researches and verifies addresses, locations, and documents. Answers phones, appropriately responds to requests or inquires. Serves as support resource to other Offices as needed. Performs additional responsibilities as needed or directed. Other tasks as assigned.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

* Under the management of the Director of Adult Community Services * Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. * Employee assists in relations with the caregivers, clients, and personnel * Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. * Employee must have excellent organizational skills. * Ability to assume responsibility with minimum supervision. * Ability to remain calm in crisis situations. * Writing skills with the ability to produce articulate and professional documents as assigned. * Ability to deal professionally, courteously and efficiently with consumers and other persons. * Maintains medical records of patients served in TFC/Adult OP CM programs. * Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. * Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time * Dental, vision, health, and life insurance. * Employee Assistance Program (EAP). * Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. * Paid Time Off (PTO). * 11 paid holidays. Must meet eligibility requirements * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff

Typical duties may include but are not limited to: * Provides comprehensive administrative support to the Center Director, including managing calendars, drafting correspondence, preparing reports, and coordinating travel arrangements and reimbursements. * Drafts, edits, and prepares documents, spreadsheets, newsletters, contracts, and promotional materials. * Creates, organizes, and maintains filing systems, workflows, and unit records. * Maintains office supply inventory and serves as the unit contact for vendors, equipment, space, and facility-related issues. * Manages updates to center web pages and collaborates with FGCU web personnel as needed. * Serves as the primary point of contact for the center, responding to inquiries via email, phone, mail, and in person. * Provides accurate information regarding policies, procedures, and program operations; responds to routine and moderately complex questions. * Supports daily operational needs, including reception duties and communication with families, staff, and campus partners. * Coordinates the scheduling and communication for parent/teacher conferences and provides follow-up as needed. * Prepares, reviews, and inputs human resources documents and data in accordance with FGCU processes. * Performs data entry, maintains updated lists and records, and assists with mailings. * Assists in completing annual VPK and School Readiness contracts with the Early Learning Coalition of Southwest Florida. * Works in early childhood classrooms as needed to support ratios, supervision, and continuity of care. * Utilizes the ProCare software system to support billing, enrollment, waitlist management, attendance, and other program functions. Other Duties: * Performs other job-related duties as assigned. * May assist in planning, coordinating, or supporting center events. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * 45 clock-hour childcare training as required by the Department of Children and Families. Training must begin and be completed within 30 days of hire. * An additional 9 school readiness training as required by the Department of Children and Families. Training hours completed within 30 days of hire. * CPR certified within 90 days of hire. * First Aid certified within 90 days of hire. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Work experience in a higher education setting. * Experience with Workday. Knowledge, Skills & Abilities: * Ability to Complete the DCF 45-hour childcare training. * Ability to Complete the DCF 9-hour school readiness training. * Ability to Complete CPR training. * Ability to Complete First Aid training. * Knowledge of general office procedures. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines. * Skill in completing assignments accurately and with attention to detail. * Ability to operate office equipment. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and make clear, well-reasoned and timely decisions. * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to adapt quickly to changing situations and environments. * Ability to add, subtract, multiply, or divide quickly and accurately. * Ability to understand and follow directions. Pay Grade 13 This position is partially grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant. FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Job Title: Administrative Assistant to the Building & Construction Department (FT 35 hrs./wk.) Reports to: Director of Building & Construction Location: Catholic Center, Diocese of Venice in Florida | Venice FL Classification: Hourly/Nonexempt Overview This position provides administrative support to the Director of Building & Construction as well as Project Manager(s).The position will report directly to the Director of Building & Construction. Job Responsibilities Answer and disseminate phone calls for the building department. Maintain organized digital and physical filing systems aligned with standards. Process incoming/outgoing mail and email for construction & real estate related matters. Manage key inventory for property access. Coordinate as needed services and work for the building department. Maintain Notary Commission. Work with Finance Department and support tracking and reporting on shared documents. Responsible for new project setup via Construction Software. Administer new contracts and change orders. Manage and maintain electronic and hard copy project/real estate files. Prepare Notice of Commencements. Record and process pay applications for construction projects, property maintenance, and utilities through construction software/excel/Quickbooks. Prepare job cost reports using ERP software. Manage administrative project closeout process. Assist the Chancellor's office with administrative support in acquisition and disposition of real property. Manage agricultural lease agreements. Process property taxes as well as affirm tax exempt status. Other job duties as assigned.