Administrative specialist jobs in Port Charlotte, FL

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

The Sanctuary Golf Club, a prestigious Member-owned private golf club located on Sanibel Island, FL is accepting resumes for a talented administrative professional to join the team! At the heart of The Sanctuary are the dedicated employees whose commitment to excellence, teamwork, and genuine hospitality define who we are. We believe in fostering a supportive, collaborative environment where every team member plays a vital role in creating EXTRAORDINAY experiences for our Members and in making the Club a special place for staff to work, engage, connect and where camaraderie, pride and fun thrive! The Administrative Assistant provides administrative-level support services for the Club's General Manager (GM), Executive Staff, Board of Governors, and Clubhouse Administration staff. SCHEDULE: Year-round, Full-time, Monday - Friday Given the expectations of a private golf club, some after-hours communications with the GM, CFO, Members and the Board is required. Must be flexible, reliable and able to respond to calls and and emails promptly and to attend occasional evening and special events. The Sanctuary Golf Club's compensation and benefits package includes: Compensation: Up to $28.00/hr. Health Insurance with employer contribution Paid Time Off 401(k) plan with generous match Paid Tolls (if applicable) Holiday Bonus and other bonus programs Employee golf privileges and merchandise discounts Health club membership Meals and other employee incentives! Requirements General Responsibilities Enhances the effectiveness of the GM, Board of Governors and other Executive Staff by anticipating needs, being prepared and organized, meeting deadlines, and demonstrating a sense of urgency. Maintains current knowledge of Club operations to effectively assist the GM, Board of Governors, and Executive Staff with reporting and decision making. Attends meetings with Executive Staff and other groups as requested, including taking minutes, transcribing, and distributing. Helps prepare GM for internal and external meetings, providing research, materials, and/or information. Protects operations by maintaining strict confidentiality of all information regarding the Club, Members and staff. Coordinates travel plans for staff and guests. Maintains Executive staff's Summer Project Lists and Action Plans. Assists with editing, formatting, proofing, and drafting letters and other correspondence. Manages annual Club Membership survey, and other surveys. Organizes offsite staff events, meeting, etc. Assists communications with compilation or distribution of printed materials. Reviews and routes correspondence and materials to appropriate departments. Acts as liaison between GM, Board of Governors, Executive Team and/or staff members. Responsible for procurement and inventory of Club-wide office supplies. Works on special projects as assigned by GM or CFO. Completes other duties and projects as assigned. Board and Committees Provides administrative assistance for Board Members (e.g., creating reports, minutes, presentations). Coordinates Board meetings and setup details; collects information to compile Board books. Compiles and maintains a record of all changes as they relate to the Club directory (Club Rules and By-Laws). Acts as Annual Meeting Ballot Custodian; responsible for mailing of Annual Meeting materials and proper ballot management. Responsible for administrative details related to Town Hall, Annual Meetings and other special Membership meetings. Schedules and coordinates all Committee meetings (date, location, food & beverage requests, etc.) as directed. Maintains Committee lists, communications, agendas and goals. Attends assigned meetings, taking and submitting minutes; maintains master files. Assists with special projects as requested. Backup for Front Desk/Concierge Greets Members and Guests entering the Club in a friendly, helpful and professional manner including fulfilling Member requests (e.g., placing phone calls, faxing, making copies). Takes reservations for Club dining and events. Directs incoming phone calls to the appropriate department/staff member. Timely and effectively responds to Member needs, inquiries, issues and comments in accordance with Club standards, policies, rules; uses ideas, feedback, suggestions to continually improve services provided to Members. Performs general office work and other duties as assigned. EDUCATION, EXPERIENCE, REQUIREMENTS College degree, preferably with a business, communications or hospitality concentration. Experience as Administrative Assistant with similar responsibilities, club or hospitality industry preferred. A person of exceptional “character” - motivated and energetic, and ready to make a commitment of loyal service to the Club's management, staff and Members. A strong team player who enjoys a hands-on approach, the ability to work with a variety of skill levels and personalities and to foster an atmosphere of cooperation and accomplishment. Demonstrates outstanding professionalism, helpfulness, friendliness and customer service skills. Approachable, positive, outgoing, accommodating and supportive. Ability to gain a firm understanding of the Club's rules and by-laws in order to communicate and interpret. Knowledgeable about the Club, its services, amenities, outlets events, and business practices in order to provide Members and Guests with consistent and accurate information. Demonstrates a high level of confidentiality, discretion and personal integrity at all times. Detail oriented, extremely organized and ability to manage time efficiently. Excellent verbal, written communications and follow up skills. A strong working knowledge of computers and related technologies. Ability to create and/or easily manipulate documents, spreadsheets, presentations using Microsoft Word, Excel and PowerPoint. Willingness and ability to respond to time-sensitive emails and phones calls outside of normal work schedule. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Must be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time. Low to moderate noise level in the work environment. Located on the northern tip of Sanibel Island, FL, The Sanctuary Golf Club, a certified Audubon Cooperative Sanctuary, is surrounded by a national wildlife refuge. Founded in 1992, the Club and Sanctuary community encompass 500 acres with stunning views of Pine Island Sound. It is the only private club in the country that lies within a U.S. Wildlife Preserve and is a five-star rated Platinum Club that has been awarded over 25 different accolades from around the world including: Platinum Club of America, Platinum Club of the World - Top 100, The Club of Excellence, Boardroom Distinguished Club Emerald Award, and 2024 AGM Platinum Golf Shop Distinction! The Sanctuary Golf Club is an Equal Opportunity Employer, a Drug-Free Workplace and participates in E-Verify.

At Contec, we strive to be the best at bringing creative technology and people based solutions to the world's broadband service providers and electronics OEM's. We enable our customers to extend service life and maximize financial returns from their investments in customer premise equipment and electronics hardware while maintaining or improving their customer experience. Operating from out network of service centers we provide our customers with solutions that leverage our proprietary testing and repair technology to accurately and efficiently manage returned devices. For more complex repairs we leverage our low-cost repair locations so we can maintain the perfect balance of speed and cost that is right for each customer. Our custom kitting resources also allow us to effectively fulfill direct to customer and bulk product orders to ensure a positive end-customer experience. Job Description We are seeking a Full-Time Administrative Office Support Assistant to become part of our fast-growing team! Duties include providing support to our Managers and Supervisors, assisting in daily office needs and managing our company's general administrative activities. In this role, you will provide administrative assistance and office support activities for multiple departments to facilitate the efficient operation of the organization. Responsibilities Create, address and print mailing labels online using a mail automation software Mail results of lab tests and other health screenings Send results of lab tests and other health screenings electronically Submit electronic orders to a Specialist Reviewer to determine the results and recommendations for specific health screenings Reconcile various reports and determine if all required information is present for processing health screenings Retrieve voicemails and review answering service messages for routing to appropriate team members Generate patient reports from lab tests Handle requests for information General clerical duties including photocopying, faxing, etc.… Open, sort and document any returned mail correspondence. Research healthcare provider names and addresses and update system Qualifications Qualifications and Requirements Minimum of 2 years work experience in a similar type of administrative or office support role Attention to detail and accuracy Strong computer skills; Proven ability to quickly learn as well as manage multiple systems simultaneously Proficient in Excel Problem assessment and problem-solving skills Ability to multi-task, set priorities and manage time effectively Strong telephone and verbal communication skills Demonstrate excellent customer service skills Work requires long periods of sitting, computer and phone use Position requires the candidate to work in the office 2-3 days per week; Must also have a dedicated, uninterrupted space in the home to work on days when not in office If selected for further consideration after 2nd interview, potential candidates will also need to take an attention to detail assessment as well as a Microsoft Excel assessment Additional Information Requirements All Canary Telehealth Employees must show proof of COVID vaccinations as well as booster Salary and Benefits The salary for the position is $20/hr. We also offer a full benefits package which includes: Medical and Dental Healthcare coverage; IRA with 3% Employer Match; Paid Vacation and Holidays

Are you a supportive, detail-oriented professional with a passion for processes and client service? Do you thrive in a role where organization and relationship building are essential? Ph Financial Advisors is seeking someone with these qualities to join us as an Office Administrator in Fort Myers. If you're a supportive, social, multitasker who thrives in a fast-paced environment and has a keen eye for detail, join us and help keep our team organized and connected. COMPANY OVERVIEW Ph Financial is a boutique financial services firm on a mission to guide individuals to and through a financially healthy retirement. We are seeking a detail-oriented, motivated individual to grow into the role of Benefits Manager at our Fort Myers location. The ideal candidate will learn and streamline our proprietary approaches and become an integral part of our expanding team. JOB OVERVIEW As the Office Administrator, you will be responsible for efficiently managing and servicing both new and existing accounts. This includes ensuring accuracy in documentation, handling client interactions with precision, and maintaining high standards in every client transaction. Knowledge of Employee Benefits is required, along with a passion for client service and office operations. COMPANY CULTURE We are committed to fostering a culture of excellence and integrity. Our team members are accountable, proactive, and passionate about service. The right candidate will align with our principles: Responsibility: Commit to following and continuously improving standard operating procedures, including detailed documentation for transparency. Transparency: Maintain self-discipline to document all actions, allowing others to seamlessly follow or continue processes. Excellence: Embrace a growth mindset by asking, "What else can I do? How can I improve?" Urgency: Prioritize efficiently, ensuring timely and clear communication to clients and colleagues. Problem-solving: Seek and suggest technological or process-based solutions that enhance productivity and communication. Teamwork: Value every team member's contribution, recognizing their importance and working to resolve conflicts constructively. Passion for Service: Actively work to support others in achieving their goals. KEY RESPONSIBILITIES Office Operations Greet guests and ensure a welcoming environment for clients and visitors. Answer and direct incoming phone calls promptly and professionally. Manage office inventory, including ordering supplies and maintaining stock levels. Support general administrative tasks to ensure smooth day-to-day operations. Client Servicing and Customer Relations Maintain and service existing accounts with a high level of client interaction and follow-through. Prepare and audit summary documents to confirm critical details (e.g., correct beneficiaries). Identify opportunities for additional business from existing clients and inform leadership. Business Health Monitoring Oversee caseload prioritization and monitor monthly profit & loss reports. Employee Benefits Knowledge Posses a strong understanding of group medical benefits. Providing day-to-day service for employee benefits clients, addressing questions and issues efficiently. Facilitate Open Enrollment preparation. COMPENSATION AND BENEFITS Salary Range: $60,000 - $70,000 based on experience, with a 90-day initial performance review and potential for advancement. Job Type: Full-time, 8-hour shift, Monday to Friday. Benefits: Health insurance Paid time off Professional development assistance Bonus pay QUALIFICATIONS Education: Associate degree (preferred) Experience: 1 year of Microsoft Office and administrative experience (preferred) Licenses: Life, Health License or willingness to obtain within 90 days is required. Location: In-person at Fort Myers, FL location.

The Administrative Specialist II oversees the day-to-day administrative operations of Exploratory Advising. Provides administrative support and oversight to various advising units within University Advising Services (UAS) as well as the Assistant Vice President. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties my include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned areas, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for UAS staff, faculty, and incoming guests and speakers. * Works to streamline and standardize administrative support within UAS including assisting with administrative problem solving, communication, and implementation of best practices. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds for assigned areas. Other Duties: * Other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Workday, Cognos, and Gulfline. Knowledge, Skills, and Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 14 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Experience Required | Insurance Background Preferred Alliance America - Over 40 Years of Industry Excellence Are you a client-focused professional ready to play a pivotal role in a thriving financial services firm? Alliance America-a premier provider of wealth management and insurance solutions-is seeking a detail-oriented and proactive New Business Case Manager to join our collaborative team. What You'll Do Own the process: Manage new life and annuity business from first application to final case resolution. Scrub applications, order paramedical/lab exams, review suitability, submit cases to carriers, oversee status, and resolve “not in good order” issues. Client & agent support: Facilitate seamless transfers and rollovers via client conference calls, support agents with daily new business and post-issue service, and deliver exceptional customer relationship management throughout the process. Sales and licensing backup: Provide illustrations and product expertise for sales support, assist with agent licensing, and troubleshoot commission issues as needed. Administrative excellence: Process carrier mailings, track delivery receipts, maintain comprehensive records, and cultivate relationships with carriers, case coordinators, and underwriters. Miscellaneous duties: Adapt and assist as needed-be ready for other responsibilities assigned by management. What Sets You Apart Education: High school diploma or equivalent required; Bachelor's in Finance, Business, Economics preferred. Experience: 1-2 years customer service/background in insurance, investment advisory, or financial case management highly valued. Skills: Strong interpersonal and customer service abilities-ability to build rapport and communicate complex concepts clearly Excellent organizational, analytical, and time-management skills Mastery of suitability and industry standards; understanding of licensing Problem-solving mentality; proactive with difficult client scenarios Proficiency with CRM systems, Microsoft Office Suite, and customer service software; comfortable with financial modeling tools and investment management platforms Attention to detail, accuracy, and compliance “Team player” who thrives independently in a fast-paced environment Fluency and adaptability with technology Insurance License: strongly preferred and beneficial Benefits Medical, Dental, Vision, and Life Insurance 401k with company match PTO, paid holidays, and vacation days Join a team that's dedicated to personalized service and industry-leading results. If you're ready to move business forward-while growing your skills and experience-apply today to be Alliance America's next New Business Insurance Case Manager!

Working Title: ADMINISTRATIVE ASSISTANT I - 80081051 Pay Plan: Career Service 80081051 Salary: $1,424.61 biweekly = $17.81 per hour Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Manatee Regional Juvenile Detention Center, 1803 5th St W Bradenton, Florida 34205 Contact Person: Randi Greene, ************, ********************** Minimum Biweekly Rate of Pay: $1,424.61 biweekly = $17.81 per hour (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) POSITION DESCRIPTION: This position is in a detention facility and handles facility level fiscal matters. Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes. Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts. Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region's vendor files. Acts as purchasing liaison between the facility and the regional office. Handles vendor inquiries and complaints. Receives, reviews, and prepares facility correspondence; and handles mail. Performs administrative support functions for facility administration as directed. This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law. Performs other related duties as required. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of bookkeeping principles and practices. Knowledge of basic arithmetic. Knowledge of office procedures and practices. Knowledge of basic filing practices. Ability to perform basic arithmetical calculations. Ability to maintain fiscal records. Ability to organize and file materials. Ability to review fiscal data for accuracy and completeness. Ability to post, balance and reconcile fiscal records. Ability to compile fiscal data. Ability to work independently. Ability to communicate effectively. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience. A valid driver's license. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Department: 5N OHICU Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Title: Administrative Assistant to Rapid Re-Housing Reports to: Rapid Rehousing Program Manager Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. provides services to people of all races, backgrounds, and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida. The Administrative Assistant works closely with other program staff, clients, and community partners to assist clients in identifying housing options, resources, and services that prepare them to successfully engage landlords and meet requirements to obtain housing. The Administrative Assistant is responsible for effectively delivering housing navigation services to families and individuals, conducting outreach throughout the assigned area, administrative tasks, and actively participating in community stakeholder trainings and meetings. Job Responsibilities: Assist individuals and families in the development and assessment of their housing needs and a plan to meet their needs. Develop coordinated and cooperative working relationships, through active outreach, with a wide range of service providers and related stakeholders such as landlords, service providers, property management companies, and other community partners. Guide and support individuals and families through the housing search process. Identify strategies and resources to mitigate issues with credit reports, utility arrears, criminal records, and/or unfavorable landlord references. Participate in the housing needs assessment process to identify individuals' and families' housing preferences. Assist clients with application to landlords and Public Housing Authorities (PHA) for permanent housing and in preparing/obtaining any needed documentation. This can include ensuring individuals and families-particularly people who identify as being a member of a vulnerable or protected class with limited English proficiency-have access to plain language options and resources in their preferred language. Negotiate with PHA officials for timely inspections and landlord corrective action requests. Assist individuals and families with expanded housing searches when necessary to ensure timely permanent housing. Collaborate with Case Managers to facilitate a wide variety of support services such as health, behavioral health, substance abuse treatment, benefits, employment, financial, and transportation, among other needs. Other duties as assigned.

Job Details BRA - Bradenton, FL 2 Year Degree $17.50 Hourly None Hospitality - HotelDescription GENERAL PURPOSE This position will have the responsibility to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes at meetings. As an Administrative Assistant, you will manage a large, diverse workload and will be expected to know how to prioritize tasks in a fast-paced environment. DUTIES AND RESPONSIBILITIES Answer inquiries and direct them to the proper department, while providing basic complete information Take memos, maintain files, and organize collate documents as needed Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines. Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals. Plan, organize, and implement events, such as meetings, business luncheons, or client dinners Manage executive schedule and act as a liaison for the executive team Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings Qualifications QUALIFICATIONS/SKILLS BA / BS or 2 years' experience as an Executive Assistant or equivalent combination of education and experience. Excellent organization skills (able to multi-task, prioritize, plan, and execute). You have superb communication skills (oral and written) with a confident, concise, clear, and compelling style. Produce well thought‐out, professional correspondence free of grammatical and spelling errors Proficient in all MS Office applications including, Word, Excel, PowerPoint Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate the ability to maintain confidential/sensitive information. Skilled in all aspects of planning and project management/Able to take an idea from concept to completion Ambition, a strong work ethic, and an earnest willingness to learn. Results-driven attitude with a hunger for success. The ability to excel in a high-energy, fast-paced environment is a must. Ability to effectively collaborate and work in a team-based environment. Must possess superior conflict resolution skills. WORKING CONDITIONS AMOUNT OF TIME TYPICALLY SPENT ON ACTIVITY Inside work: protected from weather conditions FREQUENTLY OCCASIONALLY RARELY NEVER Outside work: no effective protection from weather FREQUENTLY OCCASIONALLY RARELY NEVER Both inside and outside work: activities occur both inside and outside an office enclosure FREQUENTLY OCCASIONALLY RARELY NEVER Extreme cold: below 32 degrees for periods of more than 1 hour throughout the normal course of a day FREQUENTLY OCCASIONALLY RARELY NEVER Extreme heat: above 100 degrees for periods of more than 1 hour throughout the normal course of a day FREQUENTLY OCCASIONALLY RARELY NEVER Noise: customers must shout to be heard over ambient noise level (hearing protection required) FREQUENTLY OCCASIONALLY RARELY NEVER Vibration: exposure to oscillating movements of extremities or whole body FREQUENTLY OCCASIONALLY RARELY NEVER Potential hazards: moving parts, electricity, gas, scaffolding, chemicals, etc. FREQUENTLY OCCASIONALLY RARELY NEVER Terminal viewing: extended viewing of screens FREQUENTLY OCCASIONALLY RARELY NEVER Atmospheric conditions (in non-confined spaces): fumes, odors, mists, gases, poor ventilation, etc. FREQUENTLY OCCASIONALLY RARELY NEVER Oils: air and/or skin exposure to oils and other cutting fluids FREQUENTLY OCCASIONALLY RARELY NEVER Respirator: use of a respirator is required FREQUENTLY OCCASIONALLY RARELY NEVER Physical stamina: due to emergency or workload demands, subject to extended work hours requiring stamina beyond normal demands or levels FREQUENTLY OCCASIONALLY RARELY NEVER None: employee is NOT substantially exposed to adverse environmental conditions (work occurs in typical office or administrative environment) FREQUENTLY OCCASIONALLY RARELY NEVER ACTIVITY FUNCTION AMOUNT OF TIME TYPICALLY SPENT ON ACTIVITY Essential Non-Essential Rarely Occasionally Frequently Standing (on a hard surface) X Stairs X Walking X Sitting X Twisting X Stooping X Crouching X Crawling X Talking X Hearing X Reaching X Seeing X Balancing X Pushing up to 50 lbs. X X Pulling up to 50 lbs. X X Grasping X Lifting or carrying up to 50 lbs. X X Feeling X Moving (continuous motion) X Using precise hand movements X X Reasoning or solving problems X Reading X Writing X Performing mathematical calculations X Adhering to deadlines under pressure X Learning or retaining technical information X Interacting with customers or visitors X

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At Northwest, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate $17 Responsibilities With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself! Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself!

Big challenges need bold thinkers. If you're someone who sees problems as opportunities, you'll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we've tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability. At RESPEC, you'll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems. We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you'll fit right in. We do not accept unsolicited resumes from third-party recruiters. Job Description RESPEC seeks an Administrative Assistant located in our Sarasota, FL, location. RESPEC is a nationally recognized engineering and hydro geologic consulting company seeking an Administrative Assistant in our Sarasota, FL, office. This position will assist the Accounting department and office staff. Responsibilities include but are not limited to: Process monthly billings Manage Accounts Payable/Concur expense reporting Professionally greet visitors and direct them to the correct person or department Receive, sort, and distribute mail/packages Order office and kitchen supplies and restock when necessary Coordinate, plan, and manage internal and external local office events/parties Place lunch orders and plan for staff gatherings Coordinate and manage reservations, conference rooms, and appointments Respond to inquiries professionally in person, over the phone, and online Technical editing for contracts and reports Perform other duties as assigned. Qualifications Required: Must be in the Sarasota, FL area as this is an in office position. High school diploma or equivalent Familiarity with basic accounting/bookkeeping principles. Preferred: Bachelor's degree in accounting Excellent written and verbal communication skills Organizational and time management skills Proficiency in Microsoft Office software. Additional Information Interview Details: In person interviews will be held by appointment only on October 22nd and 23rd. Compensation: Salary depends on several factors, including a candidate's qualifications, skills, competencies, and experience. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period. Featured benefits include: Flexible Work Schedules Paid Parental Leave 401(k) & ESOP (with company match up to 4%) Professional Development and Training Tuition Reimbursement Employee Assistance Program Medical/Dental/Vision Insurance Plans All your information will be kept confidential according to EEO guidelines.

Powell Supportive Services, Inc. is a licensed private home care agency licensed by the State of Florida. We service the DD Waiver, ADA Waiver, Cystic Fibrosis Waiver, TBI Waiver and PAC Waiver. The office is open five days a week and we provide on call service 24/7. Our staff includes experienced Personal Care Aides, Home Health Aides, Massage Therapists, Registered Nurses and Licensed Practical Nurses. We assist the elderly and adults with various disabilities to remain in their homes and Assisted Living Facilities. Job Description Small Assisted Living Facility seeking Asst. Administrator to support, supervise and handle day to day operations of the facility. Qualifications Must have previous ALF experience. Must have at least a AA Degree or LPN. Must have experience and knowledge of working with the elderly and various disabled populations. Must be organized and able to follow all rules and regulations of various funding sources and governing entities. Must have 2 years of supervisory experience, managing and scheduling staff. Must have case manager experience Additional Information Sympathetic attitude toward care of disabled or sick Demonstrated ability to read, write, and carry out directions Evidence of maturity and ability to deal effectively with job demands Good verbal and written communications skills Shall have a criminal history check conducted prior to being offered any position within this agency.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Arcadia, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Precedent Hospitality and Property Management is a full-service property management company dedicated to providing personalized service to high-end properties and communities. We strive to offer specialized attention and customization to each client, unlike many national companies that expect communities to conform to standard management systems. We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Working Title: ADMINISTRATIVE ASSISTANT I - 80081051 Pay Plan: Career Service 80081051 Salary: $1,424.61 biweekly = $17.81 per hour Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. The Right Service, the Right Way, at the Right Time. LOCATION, CONTACT AND SALARY INFORMATION: Location Information: Manatee Regional Juvenile Detention Center, 1803 5th St W Bradenton, Florida 34205 Contact Person: Randi Greene, ************, ********************** Minimum Biweekly Rate of Pay: $1,424.61 biweekly = $17.81 per hour (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.) POSITION DESCRIPTION: This position is in a detention facility and handles facility level fiscal matters. Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes. Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file. Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts. Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region's vendor files. Acts as purchasing liaison between the facility and the regional office. Handles vendor inquiries and complaints. Receives, reviews, and prepares facility correspondence; and handles mail. Performs administrative support functions for facility administration as directed. This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law. Performs other related duties as required. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of bookkeeping principles and practices. Knowledge of basic arithmetic. Knowledge of office procedures and practices. Knowledge of basic filing practices. Ability to perform basic arithmetical calculations. Ability to maintain fiscal records. Ability to organize and file materials. Ability to review fiscal data for accuracy and completeness. Ability to post, balance and reconcile fiscal records. Ability to compile fiscal data. Ability to work independently. Ability to communicate effectively. Ability to plan, organize and coordinate work assignments. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program. MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience. A valid driver's license. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting. Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Title: Administrative Assistant to the Building & Construction Department (FT 35 hrs./wk.) Reports to: Director of Building & Construction Location: Catholic Center, Diocese of Venice in Florida | Venice FL Classification: Hourly/Nonexempt Overview This position provides administrative support to the Director of Building & Construction as well as Project Manager(s).The position will report directly to the Director of Building & Construction. Job Responsibilities Answer and disseminate phone calls for the building department. Maintain organized digital and physical filing systems aligned with standards. Process incoming/outgoing mail and email for construction & real estate related matters. Manage key inventory for property access. Coordinate as needed services and work for the building department. Maintain Notary Commission. Work with Finance Department and support tracking and reporting on shared documents. Responsible for new project setup via Construction Software. Administer new contracts and change orders. Manage and maintain electronic and hard copy project/real estate files. Prepare Notice of Commencements. Record and process pay applications for construction projects, property maintenance, and utilities through construction software/excel/Quickbooks. Prepare job cost reports using ERP software. Manage administrative project closeout process. Assist the Chancellor's office with administrative support in acquisition and disposition of real property. Manage agricultural lease agreements. Process property taxes as well as affirm tax exempt status. Other job duties as assigned.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.