Administrative specialist jobs in Salt Lake City, UT

Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: Community “We care for our communities” Integrity “We act with integrity” Passion “We infuse passion into everything we do” Quality “We believe quality comes from a culture of innovation and continuous improvement” Growth “We dedicate ourselves to personal and business growth” Raba Kistner is seeking an energetic Administrative Coordinator, to join our team in Midvale, UT. Under direction performs advanced clerical and administrative office support related activities. This position is responsible for the coordination and quality of work produced by other administrative staff. Work is performed with considerable latitude for the use of initiative and independent judgment and primarily involves confidential and sensitive correspondence and communications. Other responsibilities include: Coordinate the administrative duties of the receptionist staff. Answer the telephone, as required, in the receptionist's absence. Carry out corporate policy and procedure implementation and maintain effective communication and working relationships with Corporate Finance and Administration. Provides organization and maintenance of files, documents, workflow, and confidential information. Coordinate with other RK offices as necessary to complete assignments. Maintain a close and highly responsive relationship to the senior vice president and business manager. Work with business managers and staff in support of the policies, goals, and objectives established by the chief operating officer and the board of directors. Perform all typing/word processing duties in a neat and professional manner, proofing grammatical correctness, typing and spelling errors and ensuring compliance with company formats. Demonstrate a high level of competence with the ability to apply skills and knowledge to practical problems daily. Take the initiative and maintain the proper flow of workload to ensure deadlines are met. Coordinate invoicing and other complex accounting duties as directed by the business manager. Interface with RK accounts payable staff and prepares purchase orders for approval. Understand, adhere, and participate in the Raba Kistner Health & Safety and Behavior Based Safety Programs, setting a good example of our safety standards. Perform all other duties as assigned. Qualifications: High school diploma or (General Education Development) GED. Minimum of three years' secretarial/administrative experience in a professional, fast-paced environment. Minimum typing speed of 65-70 wpm. Basic accounts receivable and accounts payable experience required. Ability to read and understand instructions, labels, reports, etc. Ability to effectively communicate information both written and oral and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. Must possess a valid driver's license within the applicable jurisdiction and meet firm's auto insurability requirements. Able to drive short and long distances. Advanced Microsoft Office (Word, Excel, PowerPoint and Outlook). Ability to multitask and possess excellent communication, organizational, judgment skills, and good phone etiquette. The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, stand, walk, stop, and talk. Occasionally required to lift and/or move up to 25 pounds. Frequently required to use hands and reach. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision, depth vision. Noise level for the work environment is moderate (business office with computers/printers, light traffic, etc.). This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs. EOE/Disabled/Veteran Drug Free Workplace #LI-ONSITE

Join Wasatch Behavioral Health as a Full Time Administrative Assistant supporting our Crisis and Intensive Services Division, earning $20.36-$25.52/hour. If you love keeping things organized, managing complex details, and being the go-to person who keeps everything running smoothly, this role is totally your lane. You'll support leadership, crisis programs, and high-intensity mental health services by coordinating schedules, managing confidential information, preparing reports, and keeping daily operations on track Schedule: Monday-Friday, 7:30 AM-4:30 PM Compensation: $20.36-$25.52 DOE Benefits Utah Retirement Systems (Pension & 401(k) options) Public Employees Health Plan (PEHP) Medical & Dental Insurance Vision Benefits Plan Employer-Provided Health Savings Account (HSA) Contributions Flexible Spending Account (FSA) Options Company-Paid Life Insurance Company-Paid Short- & Long-Term Disability Insurance 12 Paid Annual Holidays Generous Paid Time Off (PTO) Scheduled Annual Pay Increases About Us: Wasatch Behavioral Health Wasatch Behavioral Health is a local government agency dedicated to providing compassionate, accessible mental health and substance-use services. We value collaboration, innovation, empathy, and creating a workplace where both clients and employees can thrive. What You'll Do as an Administrative Assistant Coordinating schedules, meetings, and communication for division leadership Managing confidential and time-sensitive information with accuracy Preparing reports, spreadsheets, presentations, and administrative documents Greeting visitors, screening calls, and routing information appropriately Maintaining organized files, records, and data logs Assisting with crisis-program documentation, tracking, and follow-up Supporting special projects, division initiatives, and event coordination Helping staff stay informed, prepared, and aligned across multiple fast-moving programs Keeping daily operations efficient so crisis teams can stay focused on providing lifesaving support to the community Qualifications High school diploma or equivalent One year of specialized training in office practices, computer software, or administrative procedures Four years of responsible administrative or office support experience (or an equivalent combination of education and experience) Strong knowledge of office systems, file management, grammar, and basic accounting Proficiency with Microsoft Office programs, including Word and Excel Ability to communicate clearly and professionally, both verbally and in writing Strong organizational skills with the ability to manage deadlines and multitask Ability to maintain strict confidentiality with sensitive administrative and client-related information Comfortable working independently while supporting multiple programs and staff Accurate typing skills and intermediate computer proficiency Must pass the Advanced CTA Test to qualify Spanish speakers may qualify for a wage increase Apply Today Ready to make a real impact? Submit your application today and take the next step toward a career that truly changes lives. We're excited to meet you and cheer you on as you grow with our team!

Job Description Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide. Utah Business is seeking a proactive, organized and energetic individual to join our team in an administrative support role. We have a lot going on! We're continually connecting with leaders in business, government, education and philanthropy, building a loyal online audience, producing a monthly magazine and providing multiple recognition and consumer events throughout the year. We need someone who can dive in and assist with many of the administrative aspects of these initiatives, as well as those of our parent company, the Deseret News. This is a hybrid role, generally with 3-4 days in our downtown Salt Lake City offices and 1-2 days working remotely. Occasional evening work may be necessary to assist with events. Duties and responsibilities Meeting minutes and assignment tracking Coordinating group meetings, schedules and activities Completing assigned project tasks and and following up with others on deliverables and timelines Providing and gathering information to/from vendors and clients Processing expense reports Assisting with event execution Leadership support (calendaring, travel, etc.) Other duties as assigned Key competencies Highly organized with great attention to detail Excellent verbal and written communication Ability to interact professionally with high-profile clients, vendors, company executives and various employees throughout the organization Familiar and comfortable working with technology, including digital file management, communications (email, Slack), calendaring, word processing, spreadsheet and presentation software (Microsoft office, Google suite, etc.) Our culture Company culture is core to Utah Business and the Deseret News. We are seeking team members who exemplify our Cultural Beliefs: Think Audience - I understand and engage our audiences. Build Trust - I share my best, respect my colleagues and expect others to do the same. Be One - I collaborate to build a unified, world-class team. Align Daily - I align my efforts daily with our Key Results. Own It - I continually ask, “What else can I do to achieve our results?” and refuse to blame others. Go Big - I inform and influence the world in a way no one else does. About Utah Business Utah Business is a division of Deseret News Publishing Company, Utah's oldest news media company and longest continually-operating business. At Utah Business, our mission is to be THE essential platform for Utah business inspiration, celebration and connection. We do this by delivering unequaled value, credibility, integrity and humanity in our storytelling and engagement.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live to work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. It's our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: * Retirement options for hybrid pension/401(k) or 401(k) only with 10% contribution * Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees * Health Savings account with a county contribution up to $1200/year, Flexible Spending Account * 100% county-paid Long-Term Disability and Short-Term Disability option * Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator JOB SUMMARY Under the general direction of the Division Director, performs functions related to the Auditor's statutory duties in administering Salt Lake County's property tax system. MINIMUM QUALIFICATIONS Associate's degree from an accredited college or university in Accounting, Finance, Business Administration, or other closely related field, plus one (1) year of experience in a field closely related to these duties; OR an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements. ESSENTIAL FUNCTIONS * Processes Real and Personal Property Appeals to the Board of Equalization (BOE) consistent with established administrative rules, statutory requirements, and policy guidelines. * Assists in preparing instructions and training for new Board of Equalization clerical support staff. * Serves as Clerk to the Board of Equalization, preparing all levels of notices to petitioners and other parties to the appeals. * Prepares hearing packets. * Enters final valuation and exemption recommendations for final approval by the Board of Equalization. * Processes appeals to the Utah State Tax Commission. * Coordinates record management of division records related to the BOE, including preparing agendas and taking minutes. * Scans records for archival purposes as well as utilization in the day-to-day operations of the office. * Communicates with the public in person, over the phone, and in writing. * Provides clerical support for the Annual May Tax Sale of delinquent properties. * Perform a variety of other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: * Utah tax laws, State Tax Commission rules, and County ordinances governing property tax administration * Methods and procedures used for segregating real and personal property for taxing purposes * Functions and operating procedures of the Board of Equalization * Procedures for preparing items for review and approval by the Council * Functions of other County offices dealing with assessing and collecting both real and personal property * Computer software related to job-specific duties, including record keeping, record storage, and retrieval * General office procedures and methods * Communication principles, methods, and techniques Skills and Abilities to: * Conduct basic research and analysis * Use a 10-key calculator, keypad, or adding machine * Perform calculations with a high level of accuracy and complete detailed reports * Manage time wisely with narrow and overlapping deadlines * Conduct thorough audits and corrections of incoming and outgoing documents * Communicate effectively both verbally and in writing * Relate to individuals of diverse social, economic and ethnic backgrounds * Read and interpret written policies, procedures, regulations, ordinances and statutes * Work independently, make professional decisions, work well with other individuals * Apply and articulate professional standards and procedures * Follow verbal and written instructions * Respond effectively and capably in stressful situations * Act ethically WORKING CONDITIONS AND PHYSICAL REQUIREMENTS Work duties are typically performed in a general office setting. Some light lifting may be required

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING. This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking

Job Description About Squire: Based in Orem and Salt Lake City, UT, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution. Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to expansion and growth. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development! About the role: The Tax Administrative Assistant supports executive management and assigned staff with a variety of administrative and project management services. This role requires strong organizational skills, initiative, and adaptability, as you will often coordinate deadlines, resolve issues, and represent executives when engaging with clients, vendors, and other stakeholders. Work hours may occasionally need to be adapted or extended to meet project deadlines. This is a seasonal role that will assist our tax department during their busy season. Responsibilities: Assemble tax returns, e-file, and compose correspondence to the IRS Facilitate phone calls; handle questions and concerns; schedule and confirm meetings; and oversee the needs of department visitors. Manage complex queries by phone, email, and in person. Support relationships with Microsoft, Intuit, Oracle, the IRS, and other key organizations. Assist with billing processes, client bills, and collections, including related correspondence and calls. Support the planning and execution of firm events and functions. Draft, format, and edit letters, reports, and correspondence from draft stage to client-ready work; maintain compliance with record retention policies. Proficiently use MS Word, Excel, PowerPoint, CRM systems, and other software; research effectively online; and operate technical equipment appropriately. Maintain confidentiality and protect sensitive information. Run occasional off-site errands such as delivering documents to clients, picking up supplies, or completing postal runs; reliable personal vehicle required. Qualifications: Minimum 1 year of administrative assistant experience required, preference for tax administration experience. Associate degree preferred. Proficiency with MS Office Suite, especially strong Excel skills. Excellent interpersonal, written, and verbal communication skills with a strong client-service orientation. Reliable, punctual, and responsive to team needs. Ability to manage projects independently, prioritize tasks, and meet deadlines under pressure. Demonstrated organizational skills and attention to detail. Adaptable to changing priorities and collaborative in problem-solving. Willingness to ask questions, seek guidance, and ensure accuracy in all tasks. Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands. Job Status: Temporary Full-Time/Hourly + Expected Overtime. Start Date: Feb 2nd, 2026. End Date: Apr 15th, 2026. Work Location: Orem, UT or Salt Lake City, UT Work Arrangements: In-Office Squire Perks: Squire's dedication to excellence and quality work has garnered numerous accolades, including: Utah's Best Company Award - 8 years running 2024 Best Accounting Firm to Work For 100 Companies Championing Women Award Accounting Today's “Firms to Watch” in 2024 Worksite Wellness Award 2020-2024

Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records. Responsibilities 1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Required Qualifications Required: High school diploma or equivalent Three years of related experience that includes administrative support Preferred Qualifications Preferred: Previous budget monitoring and spreadsheet experience Familiarity with University system, like ePAR, Concur, Banner, PawPlace, etc. Familiarity with Canva Familiarity with Adobe products High level of experience with computer applications including excel, presentations, word processing, spreadsheets, email, video conferencing services, and cloud-based document storage Demonstrated organizational skills

Open until filled, with first review of applications December 10, 2025. Full-time summer internship would begin around May 1 and go through August 31, 2025. Under direction of the Chief Administrative Officer (CAO), perform variety of administrative staff assignments, complex studies, audits, and analysis. Manage programs as assigned. Complete projects such as conducting research and assembling data for written and oral reports, developing and implementing new or improved methods and programs. May be rotated to assist the Mayor, CAO, ACAO, and/or assigned Department Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES * Assist departments as assigned in general administrative, operational, and financial studies, audits, and analysis. * Collect and compile material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations. * Prepare information needed in administrative decisions and in facilitating the implementation of City policies and programs; research, collect, compile, tabulate, analyze, and summarize data and information pertaining to specified activities, operations, or functions as assigned; prepare a variety of fiscal, statistical, and administrative summaries and reports. * Analyze information using statistics, regression analysis, and spreadsheet calculations. * Develop content for city communication efforts and assist with communication programs, including preparing brochures, reports, and other written information and multimedia communications. * Present study results through reports, memos, graphs, spreadsheets, and charts. * Analyze and report on new forms of technology and service delivery methods for possible use within the organization. Teach members of the organization how to use emerging technologies as requested. * Prepare various presentation mediums, such as charts, presentations, videos, graphs, spreadsheets, etc. for others to present. * Prepare and give oral presentations to city departments, department directors, and administrative staff. * Proofread and edit materials for spelling, syntax, grammar, and clarity; review written material for form and clerical accuracy. Review and correct documents and reports generated through AI. * Work with city departments to improve quality throughout the City. * Provide information and assistance to the public over the phone and in person * Perform other related duties and responsibilities as assigned. MINIMUM QUALIFICATIONS Education: Must be currently enrolled in a Bachelor's Degree or Graduate Degree program. Experience: Knowledge of data research, statistical reporting, and preparation for review and presentation. Basic knowledge in negotiating, public speaking, and interpersonal relations. Certifications/Licenses: * Valid Utah Driver's License KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: * General office management principals. * Word processing, email, database, spreadsheet, and presentation software functions, internet research and basic AI usage. * Modern office organization principles, practices, and procedures including hard copy and electronic record keeping methods, scheduling, effective work tracking methods, and business letter writing. * Modern communication methods including phone, email, texting, social media platforms, messaging, and so on. * City policies and procedures including standard report formats, City-wide filing systems, budget preparation and monitoring, purchasing, and payroll related documents. * Mathematical functions including statistical analysis. * English usage, spelling, grammar, and punctuation. * Safe driving principles and practices. Skill with: * Operating modern office equipment including computer equipment and software. * Operating a motor vehicle safely. Ability to: * Stay calm and composed while working in a high stress environment. * Prioritize a wide range of administrative duties with varying time requirements to ensure timely completion. * Adapt effectively to changing priorities, frequent interruptions, and strict work deadlines. * Initiate effective follow-up to gather up-to-date information on the status of various projects/issues and to compile relevant documents and information to assist City officials. * Exercise independent judgment in determining the appropriate routing and level of reference appropriate for a variety of phone, in-person, and written contacts. * Read and understand computer software manuals, City policies and procedures, and legal documents. * Maintain confidentiality of privileged or sensitive information. * Communicate clearly and concisely, both orally and in writing. * Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work, including coworkers, employees of other departments, City officials, and outside agencies and individuals. WORKING CONDITIONS AND PHYSICAL DEMANDS Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening. Ability to travel to different sites and locations.

Concrete Administrative Clerk POSTING CLOSES: Job Title: Concrete Administrative Clerk Division: Concrete Supervisor: Concrete Production Area Manager Job Summary: The Concrete Administrative Clerk performs administrative duties and provides assistance to Production Managers and the Production Area Manager. Duties and Responsibilities: * Visualize, fulfill, and implement the Clyde Companies, Inc. (CCI) vision and core values within the Organization. * Ensure a safe and healthy work environment at all times. * Visualize, fulfill, and implement the Clyde Companies, Inc. (CCI) vision and core values within the Organization. * Assist in drafting and composing letters, preparing reports, and filing. * Assist Production Managers in inventory reporting, bills of lading, and invoice review. Education and/or Experience: * High school diploma or general education degree (GED) Individual Development (Knowledge, Skills, and Abilities): * Basic knowledge of construction industry * Good public relations and communication skills * Good organizational skills * Ability to draft, revise, and edit letters * Filing and record keeping skills * Ability to work towards and reach deadlines * Intermediate knowledge of Microsoft Word, Excel, and Outlook Training and Development: * New Employee Orientation * Business Etiquette * Business Writing * D365 & Medius * Microsoft I, Excel I, and Outlook I training * Defensive Driving * Customer Service * Develop knowledge of HCSS, Heavy Bid, and Heavyjob, Utah Department of Transportation (UDOT) Project Development Business Systems (PDBS) software as required. Apply on-line at genevarock.com/careers/ today! * Current employees are required to speak with their immediate manager before applying for any open positions. Current employees who refer qualified candidates will be eligible to receive a $250 referral bonus, after 90 days of candidate's employment. Current employees must fill out a Referral Bonus Form within 90 days of the referred candidate's start date. Geneva Rock Products, Inc. is an "Equal Employment Opportunity/Affirmative Action/PWDNET" Employer This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Requisition Post Information* : Post End Date 12/15/2025

The administrative assistant provides administrative support for the leadership of BYU-Pathway Worldwide. The position requires coordination with others both within and outside of the organization, knowledge of general office procedures, and a demonstrated ability to perform standard office tasks. In addition, the administrative assistant must have an understanding of the organization of the Church, and the Church Educational System, in addition to a high-level knowledge of BYU-Pathway Worldwide. This part-time position typically works (Monday - Friday between the hours of 8 am - 5 pm). This position is a hybrid position. By applying for this position, you are indicating that you are currently authorized to work in the United States without sponsorship, are willing to physically reside and perform the work in Utah or Idaho. Applicants MUST reside in Utah or Idaho to be eligible for this job. Education and Experience: Individuals must be enrolled as a degree/certificate seeking matriculated student at a CES institution (BYU, BYU-Idaho, Ensign College) or taking PathwayConnect for the first time AND must live in Utah or Idaho. International Students (F-1/J-1 Visa holders) can only be employed if you are an Ensign College student, due to shared campus legal requirements. Relevant administrative support experience or Administrative Assistant certificate preferred. Refined communication and interpersonal interaction skills Ability to work well with people, including ecclesiastical leaders, Church employees, as well as in teams and committees. Skills to be Successful: Leadership and Management - A demonstrated ability to see an organization's future needs and successfully plan for them is critical as the individual facilitates training and messaging to service missionaries and local leaders. Proven ability to work with internal departments. Interpersonal Skills and Communication - The capacity to forge successful working relationships is essential. Collaborative relationships will be necessary with administrators, the online community, external contacts, and a wide range of individuals. Superior communication skills, both verbal and written, are required. The employee must be approachable, empathetic, humble, and live the gospel by example. A natural inclination to be trusting of employees and others is essential. Problem Solving Capability - Given the breadth and complexity of this role, the employee must have demonstrated ability to find solutions through collaborative relationships among many competing priorities. The incumbent must facilitate decision-making efficiently and in a manner that empowers field operations teams and respects everyone involved. Decisions must align with institutional priorities and reflect wise stewardship. Technology Skills - The ability to use Microsoft tools such as Outlook, Word, Excel, PowerPoint, and Teams; as well as the ability to learn and adapt to new technology and tools as needed. Responsibilities include, but are not limited to: Maintain a professional public image for BYU-Pathway Worldwide and the Field Support team. Complete special projects, that can include research and data analysis, organizing and preparing information for presentations and meetings, and report editing and writing. Draft professional correspondence and communication. Perform office duties, such as typing, filing, data entry and analysis, drafting correspondence, mailings, and coordination of meeting arrangements which can include scheduling of rooms and appointments. Assist team members with travel arrangements and expense reconciliation. Support the Field Support team on all administrative functions as directed, including planning of onsite team events.

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge. Typical responsibilities include but are not limited to: * Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. * Collecting data and compiling information. * Taking meeting minutes * Using computer apps and software to schedule meetings and appointments and maintain calendars. * Answering and screening telephone calls - forwards calls and takes messages as needed * Receiving and sorting mail and correspondence * Operating standard office equipment such as copy machines * Ordering office supplies * Maintaining office files * Other duties as assigned Required: * High School Diploma or equivalent * Beginning to working administrative support knowledge Key Skills include the ability to: * Communicate professionally in writing and verbally. * Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents. * Operate and maintain standard office equipment. * Problem solve and resolve basic conflict and problems * Organize and prioritize work and needs * Understand and follow instructions. * Interact and work with others in a productive and professional way. * Work with discretion, confidentiality, and integrity * To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Membership Assistant plays a vital role in supporting the operations of the membership team by managing administrative tasks, data entry, reservations, and member interactions. This role also provides marketing and social media support to ensure seamless communication and engagement with members. The Membership Assistant is a front-line representative of the Club, creating a welcoming and professional atmosphere for all members and guests. Reports Directly To: Member Experience Manager This role will pay a hourly rate of $11.00 - $16.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until October 31, 2025. Responsibilities Key Responsibilities: Administrative and Data Management Input Data Into Systems: Enter and maintain accurate data within key systems such as Ungerboeck, CaterPro, MembersFirst, MemberPride, and others to ensure data integrity and consistency across the department. Non-App Reservations: Manage reservations for spaces such as boardrooms, co-working spaces, and new member benefits that roll out. Handle booking requests, coordinate schedules, and confirm details with members and staff. Parking Codes: Issue and track parking codes for members attending events or using club facilities. Monitor usage, provide updates as needed, and troubleshoot issues promptly. Work with Commuter Services to submit new parking codes for new members and cancel out parking codes for resigning members. Member Support Front Desk Support: Greet members and guests, answer inquiries, and assist with reservations and membership-related concerns. Maintain a welcoming presence at the front desk to ensure an excellent first impression. Member Assistance and Issue Resolution: Act as a point of contact for members to address questions or resolve issues efficiently, ensuring satisfaction and retention. Member Survey and Feedback: Assist in creating and distributing member surveys after events, dining experiences, etc. Track feedback and suggest adjustments to enhance the overall experience. Vendor and Event Coordination Vendor Coordination: Act as the primary point of contact for selected vendors used by the membership team. Communicate regularly to ensure timely delivery/arrivals of supplies and or Servies, resolve issues as they arise and update the Membership Manager on vendor performance. Event Support: Assist with setup, logistics, and coordination for events. Work with the Programs/Events Coordinator to handle event-related tasks, provide on-site support when appropriate, and ensure member engagement and satisfaction.. Marketing and Social Media Social Media Creation and Management: Assist in the creation of engaging, brand-aligned content for social media platforms, including but not limited to Instagram, Facebook, and LinkedIn. Collaborate with Membership Manager to develop content themes, identify relevant topics, and execute regular posting schedule that promotes club events, initiatives and member highlights. Actively monitor and respond to comments, messages and inquiries on social media. Maintain a positive and timely response strategy to address questions, provide information, and handle any issues that arise on digital platforms. Track and report on engagement metrics (such as likes, shares, and member interactions) to assess the effectiveness. Provide insights and suggest adjustments to enhance reach and member engagement. Marketing Support: Work with the Membership Manager to implement targeted social media campaigns and email marketing strategies that align with club events, initiatives, and seasonal priorities. Help design marketing materials, such as flyers, event banners, and digital graphics (using Canva), to promote events, Membership benefits and club news. Collaborate with Membership Manager to ensure these materials meet club standards and are distributed effectively. Coordinate with the Membership Manager to ensure consistency in branding and communication. Support the execution of marketing strategies that promote events and club initiatives. Qualifications Proficiency in Microsoft Office Suite. Strong organizational skills with attention to detail. Excellent interpersonal and communication skills. A proactive, team-oriented attitude and the ability to multitask effectively. Experience with social media platforms and basic content creation tools is a plus. This position is an exciting opportunity for someone looking to build their skills in member relations, marketing, and event coordination in a fast-paced and supportive environment. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

* Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers. * Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work. * Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. * Ensures timely responses from subcontractors for contract paperwork. * Creates and maintains project checklist. * Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. * Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. * Distributes change requests and follows up for pricing changes. * Instructs project team in organized filing system and assures its proper use. * Prepares agendas and other preconstruction meeting documents. * Records and/or transcribes minutes at the preconstruction meeting. * Prepares and issues change orders to subcontractors and owners for extra work performed on the project. * Assists in estimate and buyout of projects. * Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. * Discusses and coordinates personal and project goals, important issues, and objectives. * May administer contracts and purchase orders as assigned by leadership. * Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. * Drafts, transmits, and files correspondence. * Assists in bidding and in developing scope of work for trade contractors. * Performs other related duties as assigned. Qualifications * High school diploma or equivalent. * Types a minimum of 50 wpm. * Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. * Has excellent written and verbal communication skills. * Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. * Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. * Has the ability to accomplish routine tasks. * Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. * Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. * Previous experience working in an administrative role in a construction company preferred. * Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. * One to two years post high school administrative assistant training preferred. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential. Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide. The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

Assist the Warranty Admin with processing warranty claims, ensuring compliance with manufacturer policies, and acting as a liaison between the customer, technician and the manufacturer. Key duties include preparing and submitting claims, scanning, filing and keeping up with manufacturer bulletins and recalls. The role requires strong organizational and communication skills, accuracy, and proficiency with computer systems. Must be able to multitask and work at a fast pace despite distractions.

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING. This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Carrying, Lifting, Listening, Near Vision, Pulling and/or Pushing, Sitting, Speaking, Standing, Walking

Job Description Open until filled, with first review of applications December 10, 2025. Full-time summer internship would begin around May 1 and go through August 31, 2025. Under direction of the Chief Administrative Officer (CAO), perform variety of administrative staff assignments, complex studies, audits, and analysis. Manage programs as assigned. Complete projects such as conducting research and assembling data for written and oral reports, developing and implementing new or improved methods and programs. May be rotated to assist the Mayor, CAO, ACAO, and/or assigned Department Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES Assist departments as assigned in general administrative, operational, and financial studies, audits, and analysis. Collect and compile material for review and analysis; provide recommendations for changes in programs, policies, or procedures to improve efficiency and cost effectiveness of operations. Prepare information needed in administrative decisions and in facilitating the implementation of City policies and programs; research, collect, compile, tabulate, analyze, and summarize data and information pertaining to specified activities, operations, or functions as assigned; prepare a variety of fiscal, statistical, and administrative summaries and reports. Analyze information using statistics, regression analysis, and spreadsheet calculations. Develop content for city communication efforts and assist with communication programs, including preparing brochures, reports, and other written information and multimedia communications. Present study results through reports, memos, graphs, spreadsheets, and charts. Analyze and report on new forms of technology and service delivery methods for possible use within the organization. Teach members of the organization how to use emerging technologies as requested. Prepare various presentation mediums, such as charts, presentations, videos, graphs, spreadsheets, etc. for others to present. Prepare and give oral presentations to city departments, department directors, and administrative staff. Proofread and edit materials for spelling, syntax, grammar, and clarity; review written material for form and clerical accuracy. Review and correct documents and reports generated through AI. Work with city departments to improve quality throughout the City. Provide information and assistance to the public over the phone and in person Perform other related duties and responsibilities as assigned. MINIMUM QUALIFICATIONS Education: Must be currently enrolled in a Bachelor's Degree or Graduate Degree program. Experience: Knowledge of data research, statistical reporting, and preparation for review and presentation. Basic knowledge in negotiating, public speaking, and interpersonal relations. Certifications/Licenses: Valid Utah Driver's License KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: General office management principals. Word processing, email, database, spreadsheet, and presentation software functions, internet research and basic AI usage. Modern office organization principles, practices, and procedures including hard copy and electronic record keeping methods, scheduling, effective work tracking methods, and business letter writing. Modern communication methods including phone, email, texting, social media platforms, messaging, and so on. City policies and procedures including standard report formats, City-wide filing systems, budget preparation and monitoring, purchasing, and payroll related documents. Mathematical functions including statistical analysis. English usage, spelling, grammar, and punctuation. Safe driving principles and practices. Skill with: Operating modern office equipment including computer equipment and software. Operating a motor vehicle safely. Ability to: Stay calm and composed while working in a high stress environment. Prioritize a wide range of administrative duties with varying time requirements to ensure timely completion. Adapt effectively to changing priorities, frequent interruptions, and strict work deadlines. Initiate effective follow-up to gather up-to-date information on the status of various projects/issues and to compile relevant documents and information to assist City officials. Exercise independent judgment in determining the appropriate routing and level of reference appropriate for a variety of phone, in-person, and written contacts. Read and understand computer software manuals, City policies and procedures, and legal documents. Maintain confidentiality of privileged or sensitive information. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work, including coworkers, employees of other departments, City officials, and outside agencies and individuals. WORKING CONDITIONS AND PHYSICAL DEMANDS Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening. Ability to travel to different sites and locations. Job Posted by ApplicantPro

About Squire: Based in Orem and Salt Lake City, UT, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution. Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to expansion and growth. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development! About the role: The Tax Administrative Assistant supports executive management and assigned staff with a variety of administrative and project management services. This role requires strong organizational skills, initiative, and adaptability, as you will often coordinate deadlines, resolve issues, and represent executives when engaging with clients, vendors, and other stakeholders. Work hours may occasionally need to be adapted or extended to meet project deadlines. This is a seasonal role that will assist our tax department during their busy season. Responsibilities: Assemble tax returns, e-file, and compose correspondence to the IRS Facilitate phone calls; handle questions and concerns; schedule and confirm meetings; and oversee the needs of department visitors. Manage complex queries by phone, email, and in person. Support relationships with Microsoft, Intuit, Oracle, the IRS, and other key organizations. Assist with billing processes, client bills, and collections, including related correspondence and calls. Support the planning and execution of firm events and functions. Draft, format, and edit letters, reports, and correspondence from draft stage to client-ready work; maintain compliance with record retention policies. Proficiently use MS Word, Excel, PowerPoint, CRM systems, and other software; research effectively online; and operate technical equipment appropriately. Maintain confidentiality and protect sensitive information. Run occasional off-site errands such as delivering documents to clients, picking up supplies, or completing postal runs; reliable personal vehicle required. Qualifications: Minimum 1 year of administrative assistant experience required, preference for tax administration experience. Associate degree preferred. Proficiency with MS Office Suite, especially strong Excel skills. Excellent interpersonal, written, and verbal communication skills with a strong client-service orientation. Reliable, punctual, and responsive to team needs. Ability to manage projects independently, prioritize tasks, and meet deadlines under pressure. Demonstrated organizational skills and attention to detail. Adaptable to changing priorities and collaborative in problem-solving. Willingness to ask questions, seek guidance, and ensure accuracy in all tasks. Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands. Job Status: Temporary Full-Time/Hourly + Expected Overtime. Start Date: Feb 2nd, 2026. End Date: Apr 15th, 2026. Work Location: Orem, UT or Salt Lake City, UT Work Arrangements: In-Office Squire Perks: Squire's dedication to excellence and quality work has garnered numerous accolades, including: Utah's Best Company Award - 8 years running 2024 Best Accounting Firm to Work For 100 Companies Championing Women Award Accounting Today's “Firms to Watch” in 2024 Worksite Wellness Award 2020-2024