Assistant jobs in Barnstable Town, MA

Administrative Assistant I SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Serves as the department liaison dealing with all aspects of admissions and student records for the online and continuing education graduate population. The primary liaison with the Graduate Studies, Financial Aid, Student Service Center, Bursar's and Registrar's office for OCE online programs. Maintain the internal database for OCE application data, statistics and planning. Serve as the OCE liaison with (SoftDoc) Document Management, Slate and Peoplesoft staff in Shrewsbury regarding student records, admissions and student correspondence. Perform all functions of the admissions process according to standard, established procedures. The work performed in this position involves a substantial degree of decision making, accountability, and excellent computer skills. Providing excellent customer service is a primary goal. Required to travel to other University locations for meetings, training, or other program related activities. Follows the University's best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population. SUPERVISION RECEIVED: Receives direct supervision from the Director of Admissions & Operations. DIRECT REPORTING STAFF: None THEIR STAFF: None DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Perform the all admissions processing functions (e.g. entering applications, entering student transcripts, entering transfer credits, changing academic plans, student communications, etc.). * Communicate through various methods with applicants about general and specific policies and procedures and the interpretation of the admission decisions to ensure accurate realization of the decisions; communicate to applicants promptly, correctly, courteous, and confidentially. * Serve as a secondary point of contact in the office and answer telephones, greet visitors, respond to inquiries, process inbound and outbound mail, etc. Troubleshoot needs of students/parents and provide information, schedule appointments, make referrals, etc. * Assist the Enrollment Specialists with weekly outreach and follow-up to OCE graduate inquiries and applicants. * Serve as a liaison with Shrewsbury to stay current with student records and admission functions in PeopleSoft, Slate and Document Management, which includes online application communications from the testing stage to actual production. * Liaison with the University Graduate Admissions, Financial Aid, and Registrar's office for OCE student record issues. * Coordinate with the Admissions/Registrar's office regarding OCE student status regarding revokes, withdrawals and readmission into the university. * Communicate with online program coordinators, enrollment specialist, and student support advisors concerning applicant status and OCE inquiries as necessary. * Maintain the internal database for OCE application data, statistics and planning. * Maintain and update the Massachusetts.edu database; graduate program information and term course listings. * Maintain and update graduate admission letter templates - including the addition of new programs/options, contact information and all other required changes. * Provide proactive communication (via email, phone, and letter) using the CRM with inquiries and applicants. * Perform administrative and clerical duties for OCE, including, but not limited to processing correspondence, maintaining the departments calendar/schedule, maintaining files, processing forms, etc. Assist with all aspects of OCE services. * Provide administrative support to the Enrollment Specialist with recruitment scheduling and appointments. * Accept application fee and forward to Bursar's office. Work with Bursar's office in reconciling application fee payments, chargebacks, and refunds. * Generate registration and enrollment number reports in Summit for all OCE courses. * Assist with updating and maintaining OCE manager site for posting courses and registration dates for all OCE courses. * Request syllabi from faculty for courses and posting to OCE website. * Will assist as a backup to OCE Admissions Administrative Assistant II as needed. * Will assist as a backup to OCE Administrative Assistant II as needed. * May assist with the distribution of student course evaluations to Deans and Department Chairs. * May assist with the scheduling of classrooms, updating room changes on electronic database. * May assist with monitoring enrollment of credit and non-credit courses, notifies students of cancelled courses. * May assist with processing purchase orders. * Perform other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to prioritize, multi-task, and organize. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON THE JOB: * Knowledge of the laws, rules, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration. * Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures. * Knowledge of the principles, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which include one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions from the Massachusetts State Classification Specifications LICENSE AND/OR CERTIFICATION REQUIREMENTS: N/A DEPARTMENT: Online & Continuing Education NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F | 9 am - 5 pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal AFSCME applicants is December 8, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 28 Nov 2025 Eastern Standard Time

Prepares new account opening paperwork for compliance and acceptance, coordinates collection, distribution, and other transfers of assets, including payments to and on behalf of clients, and generally performs all administrative duties associated with asset management, trust, and custody and estate accounts. Provide documentation and account information required by personnel in operations, administration, and tax areas to perform their necessary functions. Communicates with prior trustees/custodians/agents to ensure transferring assets are received in a timely fashion. Has direct client contact in a support role. Responsible for providing exceptional client service and will work closely with other members of the Trust and Asset Management Department to build profitable long-term relationships and a high level of customer satisfaction. ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: Assists Wealth Management Officers with client servicing function. Monitors the resolution of client service issues. Prepare client communications as needed. Responds to routine requests from clients regarding their accounts. In absence of Wealth Management Officer, provides primary contact with clients. Coordinates client bill payment, if requested by client. Coordinates on demand distribution requests, future dated or recurring distribution requests with Operations. Coordinates with operations team to schedule retirement distributions. Tax - Coordination both internally and externally to ensure tax preparation is completed for agency, fiduciary and paid preparers. Follow up coordination to ensure amounts due and quarterly tax estimates are submitted appropriately and in a timely fashion. Assists clients with online account access issues. Works with CC5 retail and operations to provide full customer service to client. Collaborates with colleagues in WMS and outside vendors regarding the client experience. Works cooperatively with other members of WMS and is willing to extend themselves beyond the general demands of the position. Exhibits an ongoing concern for the business success of the organization as a whole. Provides any support necessary to promote and facilitate the acquisition of new customers for the Bank. Operational Functions: Interacts with colleagues in Trust and Asset Management Department as well as external contacts, such as accountants, attorneys, clients and beneficiaries. Assists by gathering and providing account opening documentation for new accounts to be opened on various systems, initiates and coordinates all administrative duties associated with new and existing trust, estate, asset management and custody accounts. Verifies account set-up and service for accuracy and completeness; researches problems and prepares corrections related to set-up. Communicates with appropriate internal and external personnel to ensure account information is processed within scheduled timeframes; researches and resolves any discrepancies. Reviews accounts for system compatibility and ensures all information is present and usable from a systems perspective; Helps develop creative solutions to system constraints. Supports the Departments online portal. Resets client passwords when they are locked or expired. Troubleshoots client hardware and software issues. Ensures that all necessary client documentation is completed according to policy guidelines. Gathers and delivers data required for the preparation of tax returns. Coordinates the distribution, delivery and transfer of assets. Coordinates the delivery of client statements and other periodic reports. Reviews daily, intra-day and monthly reports to monitor account cash. Performs task associated with retail or TAM operations projects. Other duties as assigned by supervisor. QUALIFICATIONS: EDUCATION & CERTIFICATIONS: (Minimum education required to perform the duties of this position) Bachelor's Degree (or equivalent). Additional coursework in trusts a plus and may be required as professional development. Notary Public KNOWLEDGE, SKILLS & ABILITIES: At least two years' experience in trust or fiduciary administration is desirable. An understanding of probate, estates, trusts, and tax law, as well as basic accounting principles is highly desirable. Knowledge of trust operations system capabilities is desired. Commitment to continuing education. Interpersonal skills, with the ability to work on and prioritize multiple tasks and projects at one time and work independently with superior attention to detail. Along with analytical, decision making and communication skills, the position requires personal work habits and attitudes that enhance the overall professional dimension of our organization and contribute directly to successful job performance. Knowledge of Bank products and services. COMPETENCIES: Must have cyber security awareness to protect the digital environment, the Bank, and customers. Problem Solving Relationship Building Skills Excellent Verbal and Written Communication Skills Critical Thinking Skills Courage Technology Savviness/Digital Enthusiast Financial Comprehension Adaptability and Flexibility Eager Learner Learning Agility Superior Customer Service #ZR

Job Title: Seasonal Assistant Department: Police Department Contract/Grade: Personnel Policies, Schedule B Compensation: Full pay range $15.00 - $50.00, actual salary dependent upon qualifications. FLSA Status: Part-time, non-exempt, non-benefit eligible Reports To: Chief of Police, Sergeants and Lieutenants 1. Nature of Work: The purpose of this position is to direct and control traffic to ensure its smooth and safe flow. A Traffic Guard must demonstrate a firm commitment to carrying out assignments in a competent, timely and professional manner. The power of the Traffic Guard is strictly limited to the direction, control, and regulation of vehicular traffic. Such power shall only be exercised when in uniform and only while performing an official assignment given by the Police Department (The Department). 2. Supervision Required: Works under the general direction of the Police Chief or designee a Traffic Guard is utilized, at the sole discretion of the Police Chief, to direct traffic and facilitate the smooth flow of vehicle and pedestrian traffic. Upon request by a Police Officer, a Traffic Guard shall support, aid, and assist Police Officers in the lawful performance of their officer duties, within the scope of Traffic Guard duties as outlined in this . 3. Supervisory Responsibility: The Traffic Guard does not have supervisory responsibility over other personnel. 4. Confidentiality: Employee has regular access at the departmental to a wide variety of confidential information including citizen records, criminal investigations, and court records. Confidentiality must be maintained with regard to this information in accordance with Departmental Policy, State and Federal Laws, and the Public Records Act. 5. Accountability: Consequences of errors or poor judgment could severely jeopardize department operations and the delivery of public safety services, have adverse public relations and/or have extensive financial and legal repercussions to the town, property damage, personal injury and/or loss of life. A Traffic Guard is responsible for public and worker safety in high-risk environments and the proper set up and maintenance of traffic control devices. Must follow all legal and safety protocols. Errors in judgement or negligence can lead to accidents, injuries, and/or legal consequences. A Traffic Guard must report incidents and follow chain-of-command procedures. 6. Judgment: A Traffic Guard must use sound judgment to assess traffic conditions and adjust control measures. Respond to emergencies or unexpected hazards. Communicate effectively with drivers, pedestrians, work crew, and Police Officers. Requires the ability to stay calm under pressure and make quick, safety focused decisions. 7. Complexity: Assignments typically involve evaluation and interpretation of factors, conditions, and unusual circumstances; evaluating compliance with established policies or criteria; gathering, analyzing and evaluating facts. While the duties of a Traffic Guard may appear to be routine, the role involves being able to multitask (monitoring traffic, communicating, adjusting signage). Adapting to changing conditions (weather, traffic volume, emergencies). Having clear understanding in applying traffic regulations and department policy. 8. Nature and Purpose of Public Contact: Employee interacts constantly with co-workers, the public and groups or individuals who have conflicting opinions or objectives, diverse points of view or differences direct and frequent interaction with the general public, including: drivers navigating through or around controlled areas, pedestrians crossing streets or walking near work zones, residents or business owners affected by traffic disruptions. Contact is often brief but critical, occurring in high-stress or fast-paced environments. Purpose of contact is to ensure public safety, provide information, enforce compliance and represent the Duxbury Police Department. Excellent communication and customer service skills are required involving professionalism, courtesy, tact, and diplomacy in resolving complaints or concerns of the public and in carrying out the required functions of the position. Communication style required; clear, calm, assertive, non-confrontational even when dealing with upset or impatient individuals. Ability to remain composed and respectful under pressure at all times. 9. Essential Functions: The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. Directs and coordinates traffic around construction sites, during parades or emergencies using hand signals and signs at assigned locations, including manually directing traffic, operating traffic signal controls and placing and retrieving traffic cones and barricades to safely direct and control traffic flow as directed. Traffic Guards shall be familiar with and conduct duties in accordance with the individual project's Construction Zone Safety Plan; shall obey, without reservation, the regulations of the department and all lawful commands of Police Officers. Upon request by a Police Officer, Traffic Guards shall support, aid, and assist Police Officers in the lawful performance of their official duties, within the scope of Traffic Guard duties as outlined in this job description. Observes and reports hazardous conditions/situations to the appropriate designated Police contact. Answer questions regarding detours and renders assistance to motorists when appropriate on duty and where appropriate. Assists the public with information regarding directions, street locations, etc. Communicates with other Traffic Guards, officers & construction personnel at the construction site. Shall remain at the assigned location for the hours scheduled or until relieved. Performs similar or related work as required or as situation dictates. Communicate orally and in writing. 10. Recommended Minimum Qualifications High school graduate, ability to complete training consistent with, certification by The American Traffic Safety Services Association (ATSSA) or similar instruction in traffic control (retired Police Officers may have this requirement waived), and valid Massachusetts Driver's License. Must be CPR certified and have basic knowledge of first aid. 11. Knowledge, Abilities, and Skills Knowledge: Comprehensive knowledge of Town of Duxbury traffic and parking bylaws, hand traffic signals, signs, cone/traffic patterns, and manual operation of traffic signals with little to no supervision during the course of the assignment. An initial traffic management class will be required for all Traffic Control Agents not formally Police Officers; the Town's geography, streets, and businesses are required. Knowledge of the project management plan when working at construction locations.. Abilities: Ability to deal effectively and diplomatically with construction crews, Police Officers, motoring and pedestrian and the general public, governmental agencies, coworkers, other town employees, often in highly stressful situations. Ability to greet drivers and pedestrians with a friendly, outgoing manner and to interact with a diverse population is essential carry out required duties and responsibilities firmly, professionally, and impartially. Basic computer skills. Skill: Strong attention to detail, assertiveness, clear communication, use of hand signals, identifying traffic patterns and manual operation of traffic signals; strong organizational skills to set up cones and maintain traffic patterns around construction sites. Excellent oral and written communication skills. 12. Work Environment: Work environment requires a high degree of individual tolerance to combinations of extremely unpleasant elements or mental stress from urgent time and attention demands of the utmost priority. The nature of the physical environment may be such that the employee's personal well-being and/or safety are constantly compromised. Majority of work is performed outdoors with exposure to temperature extremes and inclement weather. 13. Occupational Risk: Duties regularly involve present frequent, recurring exposure to hazardous conditions associated with construction sites and working with/around moving traffic and to extreme weather conditions. Moderate to high noise levels resulting from construction equipment and machinery, as well as traffic.. Job frequently entails the possibility for serious injury or exposure to conditions that could result in total permanent disability or loss of life; work is performed in emergency situations. Extreme care and safety precautions are required at all times. 14. Physical and Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand for extended periods of time, sit, talk, hear, walk on uneven terrain, run, use hands to handle or feel objects; and reach with hands and arms. Regularly climbs, stoops, crouches, kneels, and climbs. Vision and hearing must be at or correctable to normal ranges. Specific vision abilities include medium and distance vision, and ability to adjust focus and distinguish colors. Traffic Guards are required to detect odors. Frequently lifts up to 30 pounds, rarely lifts or moves up to 50 pounds. Strenuous physical effort is required when needed to defend, apprehend, suppress, and control suspects. 15. Motor Skills: Duties involve close hand and eye coordination, and physical dexterity Quick reflexes are important, must be alert to oncoming traffic and potential hazards. 16. Visual Demands: Visual demands include (with or without corrective lenses) to monitor traffic and reading signs. Vision must be at or correctable to normal ranges. Specific vision abilities, include medium, and distance vision, and ability to adjust focus and distinguish colors. 17. Hearing Demands: Must be at or correctable to normal range to be able to hear approaching vehicles, respond quickly to audible safety warnings. Be able to use and hear two-way radio communication and require the ability to distinguish speech over background noise. Town of Duxbury is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Do you want to make a positive difference in the lives of people that are challenged with mental illness and substance use disorders? Do you want to join a high-performing team of dedicated professionals who work effectively together, have fun, and share the joy of truly making the word a better place? Through the dedication and commitment of our staff, Thrive's clients receive the highest quality of care available, incorporating proven, effective treatment for substance use and mental health disorders. The ideal candidate will be results-driven, team-and detail-oriented professional who is comfortable working on multiple tasks in a deadline-oriented environment. Responsible for assisting in the day-to-day operations of Thrive's housing program to ensure compliance with all governmental regulations and monitoring requirements, and maintains relationships with tenants, partners, vendors, and landlords Responsibilities: Respond to tenants/clients, property owners, and the general public inquiries or complaints, or refer them to the appropriate person or persons. Maintain a record of calls and inquiries. Schedule and coordinate meetings, appointments and arranging program events or conferences. Process housing applications, verification of applicant information, selection of eligible families, and leasing of apartments. Compile and assess eligibility information in compliance with housing regulations. Develop and maintain tenant filing systems for accuracy, completeness and compliance in conjunction with HUD and funding Thrive regulations. Research tenant information and review housing program case files for accuracy, completeness and compliance with housing regulations, as well as participate in year-end file review. Prepare annual rent reasonableness survey according to HUD standards. Assist in property management, transportation, facilities, and maintenance functions as available and appropriate. Prepare monthly MTCS, PIH and VMS reporting for transmission. Set up and coordinate inspections of apartments to ensure conformance with HUD Housing Quality Standards or other governmental regulations. Participate in initial, annual and interim tenant interview process. Provide general administrative support for all year-end reporting, SEMAP and compliance audits. Accurately produce bills, and track collection of rents and tenant information on public housing authority software. Compile and evaluate wait list eligibility information including annual purge process. Orient applicants and participants to the requirements, policies, and other details of the housing program with ability to process applicant documents critically for errors, omissions and misstatements. Work on research and complete special projects as assigned with minimal supervision Requirements: Education, Experience and Competencies: Bachelor's Degree in Human Services or related field or equivalent combination of education and experience required. Three (3) years of experience preferable in a housing office or human service environment, with computer applications skills. Working knowledge of MS Office and proficiency using Internet. Certifications, Licenses Requirements: Valid driver's license required or ability to obtain necessary transportation in order to perform the responsibilities/tasks of the job. Benefits: Thrive Behavioral Health provides a friendly/family working environment, whose values include Dignity, Respect, Teamwork and Professional Support and Development. Thrive offers generous benefits after 30 days, PTO, paid holidays, your birthday off, and a 401k plan. If you are excited to join Thrive Behavioral Health, go to ******************************************** to learn more about our career opportunities. ****************** No Phone Calls EEO/VET/LGBTQ+ Employer

Job DescriptionBenefits: 401(k) matching Flexible schedule Paid time off Join Our Team as an Office Administrator and Make a Difference in Home Healthcare! Are you a dedicated and reliable professional looking for an opportunity to make a real impact in the home healthcare industry? We are seeking a proactive Office Administrator to join our team and support our mission of providing exceptional care to our clients. In this role, you'll ensure our office runs smoothly, allowing our healthcare professionals to deliver the best care possible. Why You'll Love Working With Us: Meaningful Work: Contribute to a company that makes a difference in people's lives. Supportive Environment: Join a team that values collaboration and mutual support. Growth Opportunities: Be part of a growing company with opportunities for professional development. Responsibilities: Streamline Operations: Coordinate office activities to ensure efficiency and compliance with company policies. Lead and Mentor: Supervise and mentor administrative staff, fostering a productive and positive work environment. Manage Schedules: Handle agendas, travel arrangements, and appointments for upper management. Communication Hub: Manage phone calls, emails, and correspondence to ensure effective communication. Financial Oversight: Support budgeting and bookkeeping procedures to maintain financial health. Data Management: Create and update records and databases, ensuring accuracy and confidentiality. Supply Management: Track and order office supplies to keep our team well-equipped. Reporting and Presentations: Prepare timely reports and compelling presentations as needed. Team Support: Assist colleagues and contribute to a collaborative workplace. What Were Looking For: Proven Experience: Demonstrated experience as an office administrator, office assistant, or in a similar role. Communication Skills: Outstanding communication and interpersonal abilities. Organizational Prowess: Excellent organizational and leadership skills to manage multiple tasks efficiently. Technical Savvy: Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software (ERP, etc.). Educational Background: An Associate Degree is required; a BSc/BA in office administration or a related field is preferred. Qualifications in secretarial studies are a plus. Join us and be a key player in driving sustainable growth while supporting a team dedicated to providing top-notch home healthcare. Apply today and help us make a difference! Job Type: Full-time Benefits: 401(k) matching Flexible schedule Professional development assistance Referral program Schedule: Monday to Friday Education: Associate (Required) Experience: Microsoft Office: 2 years (Required) Administrative experience: 2 years (Required) Working in healthcare: 2 years (Required) Work Location: In person

Full job description Join Our Team as an Office Administrator and Make a Difference in Home Healthcare! Are you a dedicated and reliable professional looking for an opportunity to make a real impact in the home healthcare industry? We seek a proactive Office Administrator to join our team and support our mission of providing exceptional care to our clients. In this role, you'll ensure our office runs smoothly, allowing our healthcare professionals to deliver the best care possible. Why You'll Love Working with Us: Meaningful Work: Contribute to a company that makes a difference in people's lives. Supportive Environment: Join a team that values collaboration and mutual support. Growth Opportunities: Be part of a growing company with opportunities for professional development. Responsibilities: Streamline Operations: Coordinate office activities to ensure efficiency and compliance with company policies. Lead and Mentor: Supervise and mentor administrative staff, fostering a productive and positive work environment. Manage Schedules: Handle agendas, travel arrangements, and appointments for upper management. Communication Hub: Manage phone calls, emails, and correspondence to ensure effective communication. Financial Oversight: Support budgeting and bookkeeping procedures to maintain financial health. Data Management: Create and update records and databases, ensuring accuracy and confidentiality. Supply Management: Track and order office supplies to keep our team well-equipped. Reporting and Presentations: Prepare timely reports and compelling presentations as needed. Team Support: Assist colleagues and contribute to a collaborative workplace. What Were Looking For: Proven Experience: Demonstrated experience as an office administrator, office assistant, or similar role. Communication Skills: Outstanding communication and interpersonal abilities. Organizational Prowess: Excellent organizational and leadership skills to manage multiple tasks efficiently. Technical Savvy: Familiarity with office management procedures, basic accounting principles, and proficiency in MS Office and office management software (ERP, etc.). Educational Background: An associate degree is required; a BSc/BA in office administration or a related field is preferred. Qualifications in secretarial studies are a plus. Join us and be a key player in driving sustainable growth while supporting a top-notch home healthcare team. Apply today and help us make a difference! Benefits: 401(K) matching Competitive salary Flexible schedule Opportunity for advancement Training & development Job Type: Full-time Schedule: Monday to Friday Education: Associate (Required) Experience: Microsoft Office: 2 years (Required) Administrative experience: 2 years (Required) Working in healthcare: 2 years (Required) Work Location: In person

Be a part of the best team in Property Management! Vesta Management is seeking to hire an experienced, organized, customer service focused Administrative Assistant to join our team at Village Green & Yarmouth Commons in Barnstable, MA area. What we Offer: At Vesta, we take pride in hiring the best talent in Property Management. We work hard and we have fun doing so. In addition to our generous benefits package, we offer service awards, performance bonuses, team member appreciation events and opportunities for growth. Our benefits include: Medical, dental & vision insurance Company matched 401(K) Paid time off- Vacation, sick, floating holidays 12 additional paid holidays Tuition Reimbursement PetPlan Pet Insurance Employee Assistance Program Long & Short-Term Disability Insurance AND MORE The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, and all calls for the property. Greets visitors and offers direction and information. Answers all incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy. Responsible for scheduling appointments and assisting office personnel with clerical work and other office duties. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail and forwards to appropriate personnel. Answer and direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings. Secure all required applicant and resident signatures, for administrative processes. Maintain documentation and filing procedures and systems in accordance with Vesta's SOP. Keep a running list of needed supplies and order as necessary. Greet, introduce, welcome and convey benefits of the property to prospective residents and visitors. Foster a positive, active and collaborative relationship with team members, prospects, residents, communities, vendors and associated agencies. Assist leasing to schedule application intakes, interviews, processing and preparation of applications, and their distribution. Assist with and attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules and regulations in accordance with property-based programs, Vesta's SOP as well as all state, federal and/or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed. May assist in collection, depositing and posting of rental deposits, rent and late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits and all pertinent resident documentation. Report to management community appearance/ curb appeal, and unsafe conditions. Input all work order and service requests, in Yardi and communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access. Other duties as assigned. Knowledge, Skills and Abilities: Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask and prioritize efficiently. Ability to determine varying nature of calls/issues and identify the priority level. Accepts responsibility and accountability. Honest and trustworthy; displays integrity. Professional, in appearance and action. Shows adaptability. Organized and detailed. Interested? APPLY NOW!!! Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $23.00/hr.

Community Focused. Care Driven. Join Southcoast Health, where your future is as promising as the care we provide. Our commitment to each other, our patients, and our community is more than a mission - it's our way of life, and you'll be at the heart of it. Southcoast Health is a not-for-profit, charitable, health system with multiple hospitals, clinics and facilities throughout Southeastern Massachusetts and Rhode Island. Nestled in local communities, Southcoast Health provides inclusive, ethical workplaces where our highly skilled caregivers offer world-class, comprehensive healthcare close to home. Find out for yourself why Southcoast Health has been voted 'Best Place to Work' for 7 years in a row! We are searching for a talented Office Coordinator - Oncology Hours: 32hrs Shift: Day shift, Monday, Tuesday, Thursday, Friday 10:00am - 4:30pm, Thursday 7:30am - 4:00pm Location: Cancer Center - Fall River, MA A career at Southcoast Health offers you: * A culture of well-being that embraces, respects, and celebrates the rich diversity of one another and the communities we serve * Competitive pay and comprehensive benefits package * Generous Earned Time Off Package * Employee Wellbeing Program * 403B Retirement Plan with company match * Tuition assistance / Federal Loan Forgiveness programs * Professional growth opportunities and customized leadership training Available to regular status employees who are scheduled to work a minimum of 24 hours. Southcoast Health is an Equal Opportunity Employer. Responsibilities Position reports to the Practice Manager/Administrator or designee. Check-in and check-out patients at assigned practice(s). Perform various operational support functions including scheduling patient visits, tests and complex oncology treatment plans. Greet patients, answer, and direct telephone calls. Perform various clerical and administrative functions. May cover different offices as needed or directed. Qualifications * Equal to completion of four years high school. * Strong communication skills and the ability to handle multiple priorities with attention to detail required. * Working knowledge of medical terminology, excellent customer service and telephone skills/etiquette required. * Prior work experience in a hospital or medical office practice setting in patient access, patient accounts or customer service preferred. * Experience with electronic medical record, hospital patient registration systems, business office machines, and handling cash required. * A minimum of three (3) year of related work experience and prior training in ambulatory practice management preferred. * Must be fully vaccinated against seasonal Influenza and the COVID 19 virus or to be exempt from the requirement for medical or personal reasons by signing a statement certifying you are choosing to be exempt from vaccination once hired Compensation: Pay rate will be determined based on level of experience. Pay Range USD $18.88 - USD $30.44 /Hr.

Paraeducators/Paraeducator IA/Duty Assistant Date Available: 11/26/2025 Additional Information: Show/Hide HOURS: Monday through Friday, 2 hours per day COMPENSATION: Per the Collective Bargaining Agreement located on the DY website. All internal applicants who are interested in this position should apply within ten days of this posting. All applicants must be fingerprinted prior to hiring. Additional information regarding fingerprinting including scheduling an appointment may be found on our website. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Supervise lunch and recess activities, maintaining a safe and secure environment. * Serve as a positive role model by demonstrating good behavior and respectful interactions with students and staff. * Work collaboratively with other staff members to manage activities effectively. * Maintain daily logs as required. * Be flexible and participate as an active member of the team. * Perform relevant professional tasks or duties as assigned by the Principal or designee. QUALIFICATIONS: * Experience working with children, preferred * Must be reliable, responsible and dependable * Ability to work cooperatively with students, parents and administration * Bilingual applicants are encouraged to apply * Citizenship, residency or work visa required PRIMARY JOB CONTACT: Libby Spencer, Principal's Administrative Assistant Station Avenue Elementary School 276 Station Avenue South Yarmouth, Massachusetts 02664 Phone: **************

Alden School is seeking candidates for the position of Lunch/Recess Assistant for the 2025-2026 school year. The schedule is Monday - Friday, 10:00 AM - 1:30 PM (17.5 hours per week). Requirements: - Ability to support students' social emotional growth - Understanding the mission and values of Alden School - Willingness to work collaboratively to meet the needs of all students - Demonstrate flexibility when necessary - Citizenship, residency or work visa required Alden School is a grades 3 - 5 school comprised of 650 students and 115 dedicated staff members Our school community believes in the values of Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork. Staff model these RESPECT values in how we teach, communicate and collaborate with our students and families. The mission of Alden School is to provide each student with the opportunity to achieve personal and academic excellence. We welcome applicants with a diverse background and experiences that can align with our core values and can contribute to creating a positive learning environment for all students. Duxbury Public Schools believes that each student's unique identity must be affirmed in order to support a welcoming school-community that engages and empowers all learners. We are committed to the long term work of dismantling systems of inequity in our community to provide obstacle free access to education and to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

An individual who is responsible for the safety and well being of participants in a recreational activity. The Recreation Assistant will instruct activities in accordance with the policies and guidelines set by the Hyannis Youth and Community Center Division. Minimum Qualifications: Community CPR and First Aid Experience supervising activities and children $15.00 hourly, no benefits. Apply online: ***********************

Commercial Admin needs 1-3 years of experience performing administrative duties required within a sales or service industry Commercial Admin requires: High School Diploma or General Education Degree (GED) 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) Preferred: Must possess good decision-making skills, be very organized and detail oriented. Must have excellent oral and written communication. Ability to use discretion. Problem Solving and ability to escalate matters when needed. Data analysis and interpretation skills. Speed and accuracy with attention to detail. Dispatching and scheduling. Commercial Admin duties; Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures. Work with payroll and managers to ensure accurate payroll processing. Responsible for completing required documentation for prevailing wage compliance.

Job Posting Title: District Para-Professional School: Assawompset Elementary School Specific Assignment: Grade 1 Posting #: 26-20 The Freetown-Lakeville Regional School District is committed to providing each student with a high quality, relevant education that promotes academic success, well-being, and responsible citizens. We are seeking a qualified candidate to join our team and to realize that mission. Position Objective: The Para-Professional will provide instructional, behavioral, and social-emotional support to students under the direction of a licensed teacher and/or school administrator. This position exists to foster student growth by reinforcing classroom instruction, supporting Individualized Education Plans (IEPs), promoting positive engagement, and assisting in the creation of a safe, inclusive, and supportive learning environment. The Para-Professional plays a vital role in helping students achieve academic success, develop independence, and fully participate in the school community. Responsibilities: Adapts classroom activities, assignments and/or materials under the direction of the supervising teacher for the purpose of supporting and reinforcing classroom objectives and meeting IEP Goals Collects data for the purpose of progress monitoring and supporting teachers in the classroom Assists and escorts students when necessary for the purpose of attending to the student's personal hygiene and care needs and arrival to/from destinations Attends meetings and inservice presentations for the purpose of acquiring and/or conveying information relative to job functions Implements under the supervision of assigned teacher, research based interventions for the purpose of presenting and/or reinforcing learning concepts Communicates with supervising instructional staff, and a variety of health care professionals, and professional support personnel for the purpose of communicating progress and/or implementing IEP objectives Monitors student's daily schedule and behavior plan (e.g. class schedule, toileting, medication, appetite, etc.) for the purpose of maintaining a safe and positive learning environment Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work Provides, under the supervision of the assigned teacher, instruction to students in a variety of individual and group activities for the purpose of reinforcing instructional objectives; implementing IEPs and ensuring student's success in school Supervises individual and/or groups of students in a variety of settings for the purpose of providing a safe and positive learning environment Performance of other job-related duties as assigned Required Qualifications: Minimum High School Diploma Must pass a pre-employment criminal background check Preferred Qualifications: Experience working with children in an educational or childcare setting Experience supporting students with diverse learning needs, including students with disabilities and English Language Learners (ELLs) Knowledge of child development, instructional strategies, and classroom management techniques Familiarity with Individualized IEPsand accommodations Strong interpersonal and communication skills for working collaboratively with teachers, staff, families, and students Ability to remain patient, flexible, and professional in a fast-paced school environment Skills in using educational technology and basic computer applications Commitment to fostering an inclusive, respectful, and supportive learning environment for all students Salary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators' Association Collective Bargaining Agreement. Employment is contingent upon job performance, program needs, and funding. Hourly Rate Range: $18.54 - $28.40 FLRSD is committed to providing equal educational and employment opportunities to all individuals. We do not discriminate on the basis of race, color, gender, age, religion, gender identity, national origin, marital status, sexual orientation, disability, or homelessness in any of its programs, activities, or employment practices. Contact: Bethany Pineault, AES Principal Learn more about us: link to website

2023-2024 FALL SCHOOL YEAR Old Colony YMCA has brought people together in communities throughout Massachusetts for 130 years and counting! This is a place where people of all ages, genders, religions, cultures, and beliefs can come together to learn from each other, get healthy, and find strength. If you enjoy working with children and helping to provide a fun, safe and educational environment where you can make a difference, then this may be the position that you've been searching for. We want children to be innovative, creative, to try new things, to laugh, play and make new friends and build lasting relationships with caring adult ROLE MODELS LIKE YOU. Our childcare center is in search of qualified workers to help monitor and lead activities throughout the day. This job will help you develop excellent skills and techniques that can benefit you in both your personal life and in future careers in child development. We are seeking to employ a School Age Assistant Group Leader in our Halifax location. The before school program opens at 7am until school begins. The afternoon hours are school dismissal-2:15/2:30pm until 6pm. JOB SUMMARY: Under the supervision of the School Age Site Coordinator the Assistant Group Leader will assist in supervising the program and ensuring a safe, healthy, and constructive environment for all children involved in the program. In addition, the Assistant Group Leader will ensure that all areas of responsibilities of the job reflect the mission beliefs of the Old Colony Y. PROGRAM RESPONSIBILITY: Understand and ensure EEC regulations as well as Old Colony Y policies (Child and Youth Care policy, Child Guidance Policy, Health Care Policy) are maintained at all times. Assist with planning, developing, and implementing the program curriculum in accordance with EEC regulations and Old Colony YMCA'S policies. Meet with School Age Site Coordinator as directed. Attend both weekly site staff meetings and monthly asset/school age curriculum meetings. EDUCATION/EXPERIENCE/PHYSICAL REQUIREMENTS: Minimum of 16 years of age. Evidence of physical examination within last 12 months What we offer: A full benefits package, competitive salaries, staff development, paid training, flexible hours, FREE Y membership, staff referral bonus and tuition reimbursement, For more information please contact Karlee Ottino ~ *************************

Office Administrator Part Time: Mon- Fri between the hours of 8a-4p As the Office Administrator, you will report to our Strategic Project Manager and work with our HR & Culture Coordinator to assist and ensure our office is functioning at the highest level for success and elevate our company culture. Your role will be crucial in helping keep the office and our team on track and goal focused. We seek a passionate individual dedicated to making people smile and creating a supportive work environment. The ideal candidate is proactive, highly organized, possesses excellent communication skills, unmatched attention to detail, patience, and a teamwork mentality! Key Responsibilities: Administrative Support: Assist with day-to-day operations, including preparing paperwork, making copies, filing, calendar maintenance, and maintaining accurate and confidential personnel records. Data Entry: Create the starting points of our product listings to jump start the process for the marketing team by entering the product details and variants. Office Management: Keep inventory of office supplies, order and stock new materials as needed. Budget Management: Monitor expenditures, process payments, ensure accuracy and alignment with the approved budget. Employee Engagement: Assist with programs to enhance employee engagement and satisfaction, including birthdays, employee appreciation events, holiday parties, and more. Continuous Improvement: Adapt work processes based on feedback and strive for continuous improvement. Confidentiality: Handle sensitive and confidential information with the utmost discretion, and maintain a high level of professionalism and integrity. Requirements: Attention to detail and accuracy in all work performed Organization with the ability to multitask and prioritize tasks effectively Knowledge of office procedures and software Demonstrated ability to work both independently and as part of a team Excellent verbal and written communication skills Positive energy and a proactive mindset Ability to take direction and work methodically to meet deadlines Skills and Qualifications: Highly organized and process-driven Outstanding attention to detail Strong proficiency in Google Suite (Drive, Calendar, Sheets, etc) Previous office and/or administrative experience preferred Understanding of our company mission and values Friendly and professional demeanor Familiarity with project management and tools such as Monday or BambooHR is a plus Willing to train the right candidate with foundational skills and a positive attitude PLEASE NOTE: 1) Include the word “PIVOT” in your cover letter and let us know why you would be the best fit for the position. 2) Also email ******************************* to submit your resume and cover letter. 3) This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. About Us: Established in 2013, Constantly Varied Gear has grown rapidly to become a force in the women's fitness sector. We are a socially conscious fitness apparel brand also offering fitness programming, a health and wellness podcast, and a community of badass supportive women. The CVG philosophy is that health is not one size fits all. Our team combines innovation and creativity to shout the message that all bodies are beautiful, worthy and deserving of celebration and love. We are passionate about what we do, we love to keep the good vibes flowing, and to pass that energy on to our customers and community! Our culture emphasizes respect, individuality, learning, and opportunity. And our organizational structure fosters collaboration across departments to engage our staff and provide the best for our customers. Our loyal online community has over 83k members, and over 513k Facebook followers. You can learn more about our brand through our website and social channels: Our Website: ************************************ Our Facebook: ********************************************* Our Instagram: ************************************************* Our TikTok: ****************************************************

Bringing our love of food to families for five generations! Blount Fine Foods is a family-owned and operated manufacturer, marketer, and developer of premium fresh prepared foods. We are an engaging team, bringing restaurant-quality products to America including single-serve grab-n-go fresh soups, mac & cheese, and entrées in grocery stores across the country, as well as for hot bars and restaurants. Help us create the finest food experiences including those with specialty certifications that include organic, gluten-free, and low sodium, among others. Join a proven team for growth, success, and a satisfying career! The pay range for this job is $17.00 to $17.43 per hour. THIS POSITION IS FIRST SHIFT Summary - The In-line Process Assistant is responsible for assisting in the accurate and efficient processing of divisional Retail product. In event of absence, position will be filled by adequately trained personnel. Essential Duties: Handling and processing of Retail materials. Handling and processing of Retail finished products. Appropriate communication of process deficiencies/failures while performing your position. Ability to move from one line to another seamlessly Our Total Compensation Package Includes: Medical, dental and vision benefits. 401k with Company match. Paid time off including vacation, sick time and holidays. Education Assistance Program. Life Insurance and Short-Term Disability. Discounts on Blount products at Company retail location.

The Town of Halifax is seeking a qualified candidate for the position of Secretary for the Finance Committee. This position works on-average five hours per week including Finance Committee meetings on various Monday nights at 6 pm (night schedule varies throughout the year). Reporting to the Finance Committee, this position will perform clerical support and be responsible for taking and transcribing meeting minutes for approval and fulfill all other general clerical tasks. The ideal candidate must be proficient in Microsoft Word and possess administrative support skills. Strong interpersonal and communication skills are a must, as well as being detail oriented and flexible. Must be able to meet deadlines, and be able to handle routine secretarial duties, often without direct supervision. The Secretary will act as a contact for the public, Town employees and Town public bodies. A High School diploma or equivalent, as well as at least one (1) year of secretarial/clerical experience, preferably in a municipal setting are preferred. Pay rate: $18.88 per hour (Grade 1, Step 1). This position is not eligible for benefits. Application, resume, and any associated documents must be submitted no later than Monday, October 20th, 2025. Download Job Description (PDF)

Paraeducators/Paraeducator IA/Duty Assistant (High-Needs School) Date Available: ASAP Additional Information: Show/Hide HOURS: Monday through Friday, 2 hours per day COMPENSATION: Per the Collective Bargaining Agreement located on the DY website. All internal applicants who are interested in this position should apply within ten days of this posting. All applicants must be fingerprinted prior to hiring. Additional information regarding fingerprinting including scheduling an appointment may be found on our website. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Supervises lunch/recess activities * Must keep students safe and secure * Provide a positive role model, good behavior and respectable interactions with students and staff * Must be flexible and participate as part of the team * Maintains daily logs as required * Work in a collaborative way with other staff members to manage the lunch/recess activities * Perform relevant professional tasks or duties as assigned by the Principals and/or his/her designee QUALIFICATIONS: * Experience working with children, preferred * Must be reliable, responsible and dependable * Ability to work cooperatively with students, parents and administration * Bilingual applicants are encouraged to apply * Citizenship, residency or work visa required PRIMARY JOB CONTACT: Caren DeCristofaro, Principal's Administrative Assistant Ezra H. Baker Elementary School 810 Route 28 West Dennis, Massachusetts 02670 Phone: **************

An individual who is responsible for the safety and well-being of participants in a recreational activity. The Recreation Assistant will instruct activities in accordance with the policies and guidelines set by the Recreation Division. Boys Basketball Recreation Assistants will be expected to: * Follow lesson plans. * Run and supervise basketball drills. * Create team practice plans. * Manage a team during games. * Operate scoreboards and record stats. Programs: Kindergarten - 3rd grade at Hyannis Youth and Community Center: Saturdays, 11:00am - 1:00pm, December 6, 2025 - February 28, 2026. No program on 12/20, 12/27, and 2/14. 4th and 5th grade at Barnstable United Elementary School: Tuesdays and Thursdays, 2:30pm - 4:30pm, December 2, 2025 - February 26, 2026. No Program on 12/23/25, 12/25/25, 12/30/25, 1/1/26, 2/17/26, and 2/19/26. 6th - 8th grade at Barnstable Intermediate School and Hyannis Youth and Community Center: Wednesdays at BIS (6:00pm - 7:30pm) and Saturdays at HYCC (1:00pm - 3:00pm), December 3, 2025 - February 28, 2026. No program on 12/20/25, 12/24/25, 12/27/25, 12/31/25, 2/14/26, and 2/18/26. Minimum Qualifications Intermediate understanding of the game of basketball. Candidates that have experience working with kids may receive preference. $15.00 hourly, no benefits.