Office Administrative Assistant
Assistant job in Glen Ellyn, IL
Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance.
Experience
1-3 years of experience in an administrative, clerical, or office support role
Experience with scheduling, recordkeeping, and data entry is often required
Skills and Abilities
Strong written and verbal communication skills
Excellent organizational and time management abilities
Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace)
Ability to handle confidential information with discretion
Attention to detail and accuracy
Problem-solving and multitasking skills
Customer service orientation
Responsibilities:
Permitting & Licensing Management
Work directly with municipalities to obtain contractor licenses and necessary permits for each project.
Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey.
Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins.
Track and update permit status daily, identifying outstanding applications and following up as needed.
Dispatch & Project Coordination
Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers.
Maintain organized records linking each job number with its corresponding documents, communications, and approvals.
Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards.
Insurance & Vendor Documentation
Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients.
Verify accuracy and compliance of insurance documentation prior to approval for work.
Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system.
CRM & Administrative Management
Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information.
Update CRM data for customers, vendors, and job sites in coordination with the sales team.
Generate and review reports to monitor project progress, permit status, and document compliance.
Cross-Departmental Communication
Act as a liaison between municipalities, sales teams, project managers, and vendors.
Keep sales informed of permit progress, inspection results, and project readiness.
Ensure all relevant documents are accurate, current, and accessible to internal teams.
Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.
Administrative Assistant
Assistant job in Oak Brook, IL
We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth.
The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity.
Responsibilities
Provide day-to-day support to the Property Manager as needed.
Maintain and track Tenant and Vendor Insurance Certificates.
Communicate with contractors, vendors, and on-site teams to support ongoing property operations.
Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs.
Support monthly and quarterly reporting requirements.
Set up new vendors and ensure proper documentation is collected.
Conduct occasional on-site property visits within the Chicago metro area.
Assist with special projects, certified mail-outs, and other written correspondence.
Manage and draft tenant correspondence; communicate with on-site security teams as needed.
Support Accounts Receivable, including rent collections and tenant communications.
Track and record tenant sales monthly.
Maintain organized electronic filing systems and track utilities across properties.
Update and manage internal spreadsheets and operational logs.
Ideal Experience
2-3 years of relevant experience, with commercial real estate experience required.
Experience working in Accounts Receivable or handling payments within a real estate environment.
Confident, professional communication style, capable of handling challenging interactions.
Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure.
Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel).
Strong organizational skills, attention to detail, and the ability to juggle multiple priorities.
A desire to learn, grow, and advance within the company.
#117938
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
Office Administrator
Assistant job in Chicago, IL
Come Join the Builtech Team:
Looking for a place to advance your career and find your purpose at work? Named a ‘Best Places to Work' by Crain's Chicago Business and The Charlotte Business Journal and with nearly 25 years in the construction industry, Builtech Services is among America's fastest growing, nation-wide construction services companies. We focus on ground-up new construction and tenant improvements in a variety of markets including Multi-Family, Retail, Automotive, Aviation and Hospitality. Our Core Values drive our actions as a company and as individuals - Trust, Passion, Humility, Respect, Integrity and Courage. We offer exciting projects, attractive compensation, and benefits along with the opportunity to become part of a creative, innovative organization that is focused on
your
growth and development.
Builtech is seeking an Office Administrator ready to join our fast-paced and team-oriented environment.
Responsibilities:
Serve as the first point of contact for visitors and tenants; manage phones, mail, and a clean, welcoming reception area.
Oversee office supply inventory, process purchase orders, and coordinate building needs.
Support the CEO with calendar management, travel coordination, call and email screening, and confidential administrative tasks.
Assist with tenant administration, including collecting rent payments, processing building expenses, resolving minor issues, and partnering with the Day Porter.
Act as the liaison with our outsourced IT Service Partner for onboarding, equipment setup, permissions, and troubleshooting support.
Provide training, guidance and support for new hires and existing employees on company systems and applications including troubleshooting IT issues and resolving user problems.
Coordinate simple building technology needs (climate, security, etc.).
Assist with internal communications, visitor hosting, and special projects as needed.
Requirements:
Alignment with Builtech's Core Values - Integrity, Humility, Trust, Respect, Passion & Courage.
Strong verbal and written communication; able to support both technical and non-technical team members.
Highly organized with the ability to manage multiple priorities and maintain accurate records.
Proactive problem-solving skills and discretion with sensitive information.
Comfortable learning new technology and providing basic user support.
Ability to remain in a stationary position 95% of the time
The ability to constantly operate a computer and other office productivity machinery, such as computer keyboards, copy machines, and computer printers.
The ability to occasionally lift and carry lightweight office items like supplies or equipment.
Valid driver's license.
Benefits:
Health, dental and vision insurance
Health Savings Account (HSA)
401(k) with company match
Unlimited performance time off (PTO)
Company-paid life insurance
Builtech Services, LLC is an equal opportunity employer. Equal employment opportunities are provided to all applicants and employees without regard to actual or perceived gender, sex, race, age, national origin, disability, religion, sexual orientation, veteran status or any other characteristic protected by applicable local, state or federal law.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Ability to Commute:
Palatine, IL (Required)
Work Location: In person
Administrative Coordinator
Assistant job in Romeoville, IL
Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role.
Essential Functions
Answering and directing incoming phone calls to the appropriate departments or personnel.
Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations.
Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately.
Handling filing and mailing tasks to maintain organized records and timely communication.
Assisting with Accounts Receivable (AR) collections as needed to support financial operations.
Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact.
Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation.
Following all safety rules and regulations to ensure a safe work environment.
Adhering to all company policies and procedures to maintain compliance and consistency.
Performing other work-related duties as assigned to support team objectives and operational needs.
Education, Experience And Skills Required
High School Diploma or GED is required. Associates degree is preferred.
Must have 2+ years of experience as an office administrative assistant, construction industry is a plus.
Strong verbal, written and interpersonal skills.
Attention to detail to ensure invoices are error-free and payments are applied correctly.
Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
Ability to work in a fast-paced construction office environment.
Ability to organize and prioritize workload to meet deadlines.
Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
Knowledge of TCR software a plus.
EOE Statement
RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Relocation Administrative Assistant
Assistant job in Chicago, IL
@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team.
This is a Monday through Friday in-office role at our office located in Chicago.
The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director.
Duties
Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records
Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed.
Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed
Data entry and maintenance of records
Filing, updating, coordinating incoming and outgoing payments
Works with utility companies to turn on/off utilities at various properties
Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed
General administrative as directed by the relocation director
Assistance in arranging events
Writing of personal notes and mailing for marketing related projects
Support, as needed, for the consultant team
Other duties as assigned
Qualifications:
High school diploma or general education degree (GED)
1-2 years of related experience
Real estate/relocation experience and college degree preferred
Clear and professional oral and written communication skills
Motivated, organized, detail-oriented, resourceful
Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals)
Knowledge of Word Processing software; Spreadsheet and Excel software and Database software
Knowledge of Microsoft Outlook or similar email system
Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.
Boas Assistant Professorship in Mathematics
Assistant job in Evanston, IL
Department: WCAS Mathematics Applications are invited for the Boas Assistant Professorships at Northwestern University. The Boas Assistant Professorships are three-year, full-time, non-tenure-track positions beginning September 1, 2025, with a teaching load of four-quarter courses per year. Applications are invited from qualified mathematicians in all fields. Candidates should have met all requirements for a Ph.D. by September 1, 2025. Applications should be made electronically at **************** and should include: (1) a cover letter, (2) a curriculum vitae, (3) a research statement, (4) a teaching statement, and (5) four letters of recommendation, one of which discusses the candidate's teaching qualifications in depth. Inquiries may be sent to: **************************. The review process starts December 1, 2024; applications arriving after this date may also receive consideration.
Salary
The base pay range for this position is $77,250.
This base pay range is for a nine-month academic appointment, and does not include summer salary.
The salary offered to the selected candidate is determined based on factors including (but not limited to) the experience and qualifications of the selected candidate including years since terminal degree, training, and field or discipline; departmental budget availability; internal comparators; and external market pay for comparable jobs.
Benefits
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at *************************************************** to learn more.
Please read ALL instructions and make preparations before proceeding to the application page:
* Applications will only be accepted via online submission (see link below).
* Please prepare all documents in advance as Adobe PDF files, and please be sure all information is entered correctly and accurately (especially names and email addresses), as there will be no opportunity for online revision after your application has been submitted.
* Please also prepare a list of names and email addresses for your external academic references; your references will be contacted directly by the online system and invited to upload their letters on your behalf.
* All required fields in the application form are marked with an asterisk and must be filled before clicking the "Submit" button.
* Be aware that incomplete applications cannot be saved.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
Attending Moonlighter
Assistant job in Chicago, IL
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Day (United States of America)
Location
Ann & Robert H. Lurie Children's Hospital of Chicago
Job Description
The Attending Moonlighter will immediately respond and assume the responsibilities for the care of the patient by covering the clinical service assigned. The Moonlighter is also responsible for any patient procedures as the provider of record, without supervision of an attending. The Moonlighter will document their care in the patient record.
Essential Job Functions:
• Coordinate the care of the patient.
• Collaborates with the Care team for the clinical service area assigned
• Perform procedures as needed for the patient when applicable.
• Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others.
• Other duties as assigned.
Knowledge, Skills, and Abilities:
• Must be fully credentialed and privileged through the Medical Dental Staff Office
• Must be a current faculty member at Northwestern Feinberg Medical School
• Must have a current Illinois Medical License.
• Must have current ALS (Advanced Life Support) verification.
• Additional certification, such as PALS, ACLS/BLS and/or ATLS certification may be required based on specialty in which moonlighting occurs.
Education
MD/DO (Required)
Pay Range
$48.08-$480.77 Hourly
At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position . Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children's facilities
Discount purchasing program
There's a Place for You with Us
At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.
Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.
Support email: ***********************************
Auto-ApplyNeurologist Is Wanted for Locums Assistance in Illinois
Assistant job in Downers Grove, IL
Get in touch with a Weatherby consultant today to learn more about this and other opportunities available now.
2-3 days per week schedule, Monday through Friday
10-20 patients per day
Outpatient and inpatient mix with call coverage
Sleep disorder evaluation and diagnosis expertise required
EEG and neurophysiological sleep data interpretation required
Board certified neurologist required
Paid malpractice insurance; pre-paid travel and housing expenses
Assignment details and time entry in online portal
Competitive compensation
24-hour access to your Weatherby Healthcare consultant
Charter member of NALTO
From $200.00 to $275.00 hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details."
Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
Enforcement and Removal Assistant (OA)
Assistant job in Chicago, IL
Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding.
Summary
Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement.
Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding.
Overview
Help
Accepting applications
Open & closing dates
10/27/2025 to 12/31/2025
Salary $34,454 to - $49,927 per year
The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee.
Pay scale & grade GS 5 - 6
Locations
Many vacancies in the following locations:
Anchorage, AK
Birmingham, AL
Gadsden, AL
Mobile, AL
Show morefewer locations (185)
Montgomery, AL
Fayetteville, AR
Fort Smith, AR
Little Rock, AR
Texarkana, AR
Eloy, AZ
Florence, AZ
Phoenix, AZ
Tucson, AZ
Yuma, AZ
Adelanto, CA
Bakersfield, CA
Calexico, CA
Camarillo, CA
El Centro, CA
Fresno, CA
Los Angeles, CA
Morgan Hill, CA
Redding, CA
Sacramento, CA
San Bernardino, CA
San Diego, CA
San Francisco, CA
Santa Ana, CA
Santa Maria, CA
Stockton, CA
Alamosa, CO
Aurora, CO
Centennial, CO
Craig, CO
Durango, CO
Florence, CO
Frederick, CO
Grand Junction, CO
Hartford, CT
Dover, DE
Fort Myers, FL
Jacksonville, FL
Miami, FL
Miramar, FL
Orlando, FL
Plantation, FL
Pompano Beach, FL
Stuart, FL
Tallahassee, FL
Tampa, FL
Atlanta, GA
Folkston, GA
Lumpkin, GA
Savannah, GA
Tamuning, GU
Honolulu, HI
Cedar Rapids, IA
Des Moines, IA
Sioux City, IA
Boise, ID
Idaho Falls, ID
Twin Falls, ID
Broadview, IL
Chicago, IL
Rock Island, IL
Indianapolis, IN
Wichita, KS
Bowling Green, KY
Louisville, KY
Alexandria, LA
Baton Rouge, LA
Jena, LA
Lafayette, LA
New Orleans, LA
Oakdale, LA
Winnfield, LA
Burlington, MA
Baltimore, MD
Salisbury, MD
Scarborough, ME
Detroit, MI
Fort Snelling, MN
Grand Rapids, MN
Kansas City, MO
Saint Louis, MO
Strafford, MO
Gulfport, MS
Pearl, MS
Billings, MT
Cary, NC
Charlotte, NC
Greensboro, NC
Hendersonville, NC
Wilmington, NC
Grand Forks, ND
Grand Island, NE
North Platte, NE
Omaha, NE
Manchester, NH
Elizabeth, NJ
Mount Laurel, NJ
Newark, NJ
Albuquerque, NM
Chaparral, NM
Las Cruces, NM
Roswell, NM
Las Vegas, NV
Reno, NV
Batavia, NY
Buffalo, NY
Central Islip, NY
Champlain, NY
Malta, NY
New York, NY
Brooklyn Heights, OH
Cincinnati, OH
Westerville, OH
Oklahoma City, OK
Tulsa, OK
Eugene, OR
Medford, OR
Portland, OR
Lords Valley, PA
Philadelphia, PA
Philipsburg, PA
Pittsburgh, PA
Williamsport, PA
York, PA
Aguadilla, PR
Guaynabo, PR
Warwick, RI
Charleston, SC
Columbia, SC
Greer, SC
Sioux Falls, SD
Chattanooga, TN
Knoxville, TN
Nashville, TN
Alvarado, TX
Amarillo, TX
Anson, TX
Athens, TX
Austin, TX
Big Spring, TX
Conroe, TX
Corpus Christi, TX
Dallas, TX
Del Rio, TX
Edinburg, TX
El Paso, TX
Harlingen, TX
Houston, TX
Huntsville, TX
Karnes City, TX
Laredo, TX
Livingston, TX
Los Fresnos, TX
Lubbock, TX
Memphis, TX
Midland, TX
Pearsall, TX
Pecos, TX
Pflugerville, TX
Raymondville, TX
San Angelo, TX
San Antonio, TX
Taylor, TX
Waco, TX
Ogden, UT
Orem, UT
Saint George, UT
West Valley City, UT
Bowling Green, VA
Chantilly, VA
Harrisonburg, VA
Norfolk, VA
Richmond, VA
Salem, VA
Charlotte Amalie, VI
Saint Thomas, VI
Saint Albans, VT
Ferndale, WA
Richland, WA
Seattle, WA
Tacoma, WA
Yakima, WA
Milwaukee, WI
Charleston, WV
Cheyenne, WY
Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive
Promotion potential
8
Job family (Series)
* 1802 Compliance Inspection And Support
Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR)
Trust determination process
* Credentialing
* Suitability/Fitness
Financial disclosure No Bargaining unit status No
Announcement number OPM-ERO-12821413-DHA-JS Control number 848932400
This job is open to
Help
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Career transition (CTAP, ICTAP, RPL)
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Clarification from the agency
These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens.
Duties
Help
As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as:
* Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets.
* Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities.
* Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems.
* Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations.
* Exercising quality control over bond paperwork.
Requirements
Help
Conditions of employment
* You must be a U.S. citizen to apply for this position.
* You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
* Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see *********************
* One-year probationary period may be required.
* A pre-employment drug test will be required.
* If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
* DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
* All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
* Incentives may be authorized; however, this is contingent upon funds availability.
* License required: No
* Pre-employment physical required: No
* Qualification requirements must be met for those applications submitted by each cut-off date.
* Complete the initial online assessments and USA Hire Assessment, if required.
Qualifications
You must demonstrate you meet the Minimum Qualification Requirements and the Typing Requirement as noted below.
Minimum Qualifications for GS-05
Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included experience such as:
* Performing recordkeeping and reporting.
* Compiling, maintaining, and updating automated records.
* Responding to requests for procedural information.
OR
Education substitution:
You must have successfully completed four years of education above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college, or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
OR
Combination of Education and Experience:
You must have an appropriate combination of successfully completed post-high school education and experience to meet the total qualification requirements for the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application
Minimum Qualifications for GS-06
Specialized Experience: You must demonstrate at least one year of specialized experience equivalent in difficulty and responsibility to the GS-05 level in the Federal service that included experience such as:
* Processing individuals arrested or detained by law enforcement officials (e.g., booking and property inventory procedures).
* Performing file searches and assembling documentation.
* Responding to routine requests and issues regarding legal or law enforcement policies, practices and procedures.
Typing Requirement
In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire.
All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.
Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: **************************************************************************
Additional information
THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below.
* 1st Cut-off on 11/01/2025
* 2nd Cut-off on 12/01/2025
* Final Cut-off on 12/31/2025
Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.
Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.
Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information)
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
A student loan repayment incentive may be available, in which case a service agreement will be required.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
* Flexibility
* Integrity/Honesty
* Interpersonal Skills
* Reading Comprehension
* Reasoning
* Self-Management
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ********************************************************
Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet.
Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference.
Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************
Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
Benefits
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.
A student loan repayment incentive may be available, in which case a service agreement will be required.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required documents
Required Documents
Help
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link.
USAJOBS Help Center - Update your resume now so it meets new resume requirements
2. Other supporting documents (only submit if applicable to you):
* Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed.
* Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions.
* Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following:
* A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
* A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location;
* A copy of your latest performance appraisal including your rating; and
* Any documentation from your agency that shows your current promotion potential, if applicable.
* Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
* Position title;
* Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
* Agency; and
* Beginning and ending dates of appointment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Photo Assistant
Assistant job in Bolingbrook, IL
WeatherTech Direct, LLC is seeking a well-qualified Photo Assistant to help in the creation of marketing imagery as part of the in-house photo studio.
This is a great opportunity to join our growing company
Employees who demonstrate excellent performance, attitude, and punctuality have the potential to earn end of year bonuses and pay increases!
As a Photo Assistant you will
Set up lighting and gather items for photo shoots; assist photographers in making various adjustments for optimal set up and lighting before and during the photo shoots
Gather props, wardrobe, products, and photo equipment and materials needed for location and in-studio photo shoots
Travel to shoot location, set up and test gear needed for shoot, assist the photographer as necessary to ensure the project goes smoothly
Adhere to studio best practices, procedures, and techniques
Work with the Studio Production Manager to facilitate vehicle rentals from dealerships and private parties by browsing for vehicles online, driving to the vehicle's location, speaking with contacts, and keeping a log of the process
Assist photographers during photo productions and troubleshoot creative challenges and equipment issues with photographer
When necessary, be comfortable on camera holding props, products, or as an extra
Keep studio equipment clean and organized; coordinate the replacement or repair of damaged equipment; ensure all equipment is put back in storage and studio is organized at the end of each day
Follow company safety rules and keep designated work area in a clean and orderly condition
Collaborate with other studio personnel to achieve studio objectives
Perform other duties as assigned
Qualifications
1-2 years of work experience with commercial photography in a studio and on location
Possess a Bachelor's degree or equivalent professional experience
21+ years of age with a valid drivers license and a clean driving record
Experience with photography, lighting, and grip equipment preferred
Experience with SLR, mirrorless, and digital medium format cameras
Knowledge of Capture One and Adobe Creative Suite
Ability to successfully self-manage as well as manage multiple projects/deadlines
Strong organizational, time management and project management skills
Have strong interpersonal skills to effectively work with other departments within the company
Excellent communication skills to receive feedback from multiple photographers and other staff members
Able to occasionally work overtime and be flexible with work schedule, including early mornings, evenings and weekends
Authorized to work in the United States
Why you'll love working at WeatherTech Direct
WeatherTech Direct is proud to offer employees a competitive salary and benefits package, opportunities for internal promotions and skill development, and clean and safe workspace. Employees are offered an array of perks including:
Outstanding BlueCross BlueShield of Illinois Medical plans; as well as dental, vision, short and long term disability, and company-paid life insurance
401(k) plan with employer matching
Paid vacation, holidays, and personal time
Auto-ApplyADON (Assistant Director of Nursing)
Assistant job in Evanston, IL
Full-time Description
ASSISTANT DIRECTOR OF NURSING(ADON), Albany Care, Evanston, IL
Albany Care, a Specialized Mental Health Rehabilitation Facility in Evanston, IL, Seeks an Assistant Director of Nursing (ADON). LPN/RN (RN Preferred). Experience in a Psych Facility required.
We seek an inspirational leader who is empathetic, organized and who sets clear expectations and objectives. If you are ready to take your career to the next level, we want to talk to you!
This is a Full Time Position with Salary of $80k-$90k, Depending upon Qualifications, Plus Full Benefits, including 401k and PTO, and Opportunity for Advancement!
The Schedule includes Variable Hours -
the ADON will be On Call as Needed
The Assistant Director of Nursing (ADON) collaborates with the Director of Nursing (DON)
regarding all nursing department tasks and duties, to ensure quality nursing services for those with mental illness.
Responsibilities of the Assistant Director of Nursing (ADON):
Support nursing department for a large Specialized Mental Health Rehabilitation Facility
Support operations of nursing department including ordering supplies, communication with pharmacies and provider
Schedule nursing staff
Develop and maintain care plans
Ensure nursing care needs of consumers are met
Requirements
of the Assistant Director of Nursing (ADON):
Must be either a LPN or RN, licensed in the State of Illinois
Previous experience in a healthcare supervisory role
Two-three years' ADON experience in healthcare and/or mental health facility
Psychiatric nursing experience
Knowledge of JCAHO, OBRA IDPH
BLS Certification
Proficient with Microsoft suite
Strong desire to help adults with primary psychiatric disorders work toward recovery
NOTE: Incomplete, inaccurate, outdated and untruthful resumes and/or applications may affect your consideration for employment.
Albany Care is accredited by the Joint Commission and licensed by the Illinois Department of Public Health (IDHP). We are dedicated to the treatment, recovery, and rehabilitation of individuals affected by chronic psychiatric illnesses. Located in a residential housing setting in beautiful Evanston, Illinois, we treat a variety of conditions, including mood disorders, psychotic disorders, as well as those who are dually diagnosed with a mental illness and substance use disorders. To learn more about our facility, go to our website at ******************
Salary Description 80k-90k
Billing Assistant
Assistant job in Chicago, IL
The Billing Assistant will provide billing and administrative support to Billing Specialists and Billing Managers. The position provides exposure/opportunities to learn the firm's billing operations and to interact with the firm's lawyers, secretaries and other accounting departments. This individual must be flexible, well organized, detail oriented and deadline focused.
Duties and Responsibilities
Perform invoice maintenance as directed by Billing Specialists. This may include but is not limited to: narrative edits, time transfers, invoice splitting and cost exception updates.
Prepare and print draft bills, and other client reports as necessary.
Assist with the printing, sorting and routing of monthly proformas.
Upload electronic invoices upon request and ensure processing is accurate and efficient. Monitor the status of the electronic invoices to ensure the invoice is moving towards approval and payment. As needed, submit appeals through the electronic billing systems.
Submit accrual estimates and billing rates/fee offers in the electronic billing systems.
Follow up with attorneys as requested by Billing Specialists or the Billing Manager.
Provide high levels of customer service to attorneys, staff, vendors, and clients of the firm while observing confidentiality of client and firm matters.
Perform various administrative duties such as duplicating, mailing, proofreading and scanning of invoice packets.
Serve as the billing point person for a small portfolio of client and billing partners, with oversight by the Billing Supervisor and Manager.
Assist with special projects which will include, among other projects, testing related to system upgrades or conversions.
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.
Target Salary Range $60,000 - $67,000 if located in Illinois Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources).
Education and/or Experience:
Required:
Bachelor's degree or equivalent experience working in an office environment
Proficiency in Microsoft Word and Excel
Preferred:
Previous law firm or professional services firm experience
Experience with 3E and ebilling Hub
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
#LI-EC1
Auto-ApplyAssistant, Fitness Center
Assistant job in Joliet, IL
Assistant, Fitness Center STATUS: Part Time DEPARTMENT: Natural Science Physical Education DIVISION: Academic Affairs CLASSIFICATION: Non-exempt UNION: TOSSC-AFT Local 604 REPORTS TO: Coordinator, Fitness Center PLACEMENT: Grade 101 HIRING RANGE: $16.78 - $17.79 hourly
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
Assistant in the JJC Fitness Center, Activity Class Instructor
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Receive and respond to messages and questions from current and prospective students.
2. Maintain cleanliness in the Fitness Center, classrooms, and equipment.
3. Wash, dry, and fold Fitness Center workout and shower towels.
4. Participate in department and college goals and objectives.
5. Perform related duties as assigned.
MINIMUM QUALIFICATIONS
1. High school diploma or equivalent.
2. Ability to prioritize assignments and to work in a very busy, positive, fun and loud environment.
3. Proven ability to manage multiple projects simultaneously.
4. Must be friendly, honest, positive, outgoing individual who enjoys working with students.
5. AED/CPR current Certification current or completed upon hiring.
6. Basic computer skills.
7. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
8. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.
PREFERRED QUALIFICATIONS
1. College Degree
2. Personal Trainer Certification
3. Experience with leading/developing group exercise classes for Fitness Center participants
4. Certification in various activities, Spinning, Yoga, Aerobics.
5. Experience with police POWER testing assessments.
6. English and Spanish verbal and written communication proficiency.
7. Demonstrated multicultural competence.
WORK SCHEDULE
Monday through Friday: 7:00am- 7:00pm
Saturday: 8:00am - 2:00pm
Schedule determined on a semester basis
Approximately 20 hours/week
PHYSICAL DEMANDS
1. Fitness Center/Physical Education environment and equipment.
WORKING CONDITIONS
1. Requires manual skill to appropriately control and manipulate objects, tools, materials, and equipment used on the job, including a telephone and a computer.
BENEFITS
Click on the link for information about JJC's Benefits: Technical Office Support Staff Council (TOSSC)-AFT Local 604
Technical Office Support Staff Council (TOSSC)-AFT Local 604
Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.
Full Time/Part Time:
Part time
Union (If Applicable):
TOSSC
Scheduled Hours:
20
Auto-ApplyGIS Assistant
Assistant job in Hammond, IN
**Responsibilities:** + Assist Quality Assurance (QA) personnel with GIS and administrative tasks of the Quality Assurance program for the Mapping & Records department. Complete Quality Assurance work order packet reviews and close out, create IT Incident tickets, and support administrative Quality Assurance tasks.
+ Assist Quality Assurance (QA) staff with administrative tasks of the QA program for the Mapping & Records Department.
+ Update Access database with required data.
+ Process work order packets: receipt, assign, update logs, organize and maintain files in department, pull work order packets and send completed packets to archive.
+ Assist with creating IT incident tickets as needed.
**Experience/Qualification:Searching for employees with practical computer skills and a knowledge of data entry & review. We are looking for people willing and ready to learn a GIS skillset.**
+ **GIS Knowledge preferred but not required. Able to comprehend Engineering prints and As-built experience.**
+ **Anyone with experience in researching multiple databases to check accuracy of mapped data in GIS would be a good candidate.**
**Clerical and Administrative skills:**
+ **Detail oriented**
+ **Interpersonal/communication skills**
+ **Strong organization skills**
+ **Computer skills**
+ **Able to work independently.**
+ **Database entry**
**Education:** **High School diploma or equivalent required.**
**About US Tech Solutions:**
**US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit** ************************* (************************************* **.**
**US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.**
Recreation Assistant (2nd Shift)
Assistant job in Joliet, IL
Description:
This position provides on-site support at the Joliet Job Corps Center (Joliet, IL) operated by Strategix.
The Recreation Assistant organizes, conducts, and supervises recreation and leisure time activities. This is a 2nd shift position with hours from 1:00pm-10:00pm Monday-Friday.
Essential Functions
Assist Job Corps students to actively engage in a variety of recreation activities, field trips, sports programs, and leadership initiatives.
Maintain a safe, engaging, and positive environment.
Transport students to recreational events using center vehicles as needed.
Maintain accountability of students during recreational events and enforce behavioral expectations.
Provide direct service and support to Job Corps students with and without disabilities.
Oversee the student store/canteen. Monitor inventory and maintain accurate records of sales and expenses.
Order and issue materials, supplies, films, and game equipment.
Develop and operates weekday and weekend game activities
Assist in center sponsored trips and events.
Coach teams engaged in center-sponsored activities on- and off-center.
May utilize GSA vehicles to transport students to off-site learning and employment opportunities, appointments, and as needed for retrievals and other center-related needs.
Provide opportunities for students in the creative arts.
Maintains accountability of staff, students, and property and adhere to safety practices.
Participate in department meetings and all mandated PRH and Strategix training.
Promote a harassment-free environment.
Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student's personally identifiable information (PII) and reduce network security threats.
Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt.
Requirements:
Qualifications and Experience Minimum
Associate of arts degree or one year of related experience working with youth. Current CPR/First Aid/AED certification. Excellent verbal, and written communication skills. High level of conflict-resolution skills. Effective relationship-building skills with students and staff. Information technology proficiency including MS Office. Unless waived by management, a valid driver's license in the state of employment with an acceptable driving record is required.
Preferred
Post-secondary degree and one year of experience in a recreational and/or sports program with a community-based organization, school, or similar environment. Certified lifeguard.
Other Duties
Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.
We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Brewery Assistant
Assistant job in Naperville, IL
This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels.
* Repair brewery equipment with assistance from other Brewhouse employees.
* Completion of daily cleaning and maintenance checklists
* Aid with yeast propagation following Company's process.
* Maintain cleanliness of all areas in the brew house.
* Work with Lab Technician to ensure our product meets our standards of the highest quality.
* Maintaining the use of standard operating procedures unless otherwise instructed.
* Communicate regularly and efficiently with Granite City staff.
* Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary.
* Arrive to each shift on time with a positive attitude.
* Complete all necessary paperwork accurately and on time.
* Perform others duties as assigned.
Requirements:
* Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail.
* Excellent interpersonal, oral, and written communication skills.
* Passion and commitment for brewing.
* Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height
* Frequently
* Standing for extended periods
* Able to enter and exit brewery vessels for cleaning and inspection
* Work in environments of 32 to 100 degrees Fahrenheit
* Able to understand MSDS and handle chemicals utilized in the brewery
* Able to multi-task and work both unsupervised and as part of a team
Educational Requirements:
* High School Degree or Equivalent
* Brewing experience preferred , but not required
* Valid Driver's License
* Must be able to pass a Motor Vehicles Records background check
* Must be able to work a flexible schedule of nights, days, weekends and holidays
Accepting Resumes for Future Openings: Production Administrative Assistant (Bilingual Required)
Assistant job in Chicago, IL
SummaryThe Administrative Assistant will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving & directing visitors, word processing, creating spreadsheets & presentations and filing, as well as supporting the tool house when needed. Extensive software skills including SAP, internet research abilities and effective communication skills are required. The individual should be resourceful, organized and a good problem solver. Assuring a steady completion of workload in a timely manner is key to success in this position.
Essential Duties and Responsibilities · Maintain a clean and safe work environment at all times· General office administration, including but not limited to: Answer and direct phone calls, data entry, organize and schedule appointments, maintain contact lists, book travel arrangements, etc.· Plan meetings and take detailed meeting minutes · Assistance in the development of & maintain documents to complete production tasks in compliance with the Car History Book requirements as well as CRRC Quality standards· Report relevant information to Production Leadership to maintain effective lines of communication· Must be willing and able to support the tool house team when needed· Write and distribute email, correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Maintain filing & inventory management systems· Update and maintain office policies and procedures · Order office supplies as well as research new deals and suppliers · Submit and reconcile expense reports · Provide general support to leadership & visitors · Provide translation and interpretation as required· Act as the point of contact for internal and external clients · Perform any other work assigned by Production Leadership
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:· Technical Capacity· Personal Effectiveness/Credibility· Thoroughness/Attention to Detail· Collaboration Skills· Communication Proficiency
· Flexibility
Work EnvironmentThis job operates in a professional office environment, production floor and outside the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role; however, occasionally sending & receiving packages and some filing is required. This would require the ability to lift, stand, walk, bend, twist, reach and open filing cabinets as needed.
Education and/or ExperienceRequired Education and Experience
· Must be able to read, write, understand, translate and communicate effectively in English & Mandarin· 1-2 years' experience as an Administrative Assistant
· High School Diploma or GED· Proficient understanding of MS Office
Preferred Education and Experience· Experience with SAP is a plus· 3+ years of experience as an Administrative Assistant · Bachelor's degree· Advanced aptitude with MS Office
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Auto-ApplyRecreation Assistant
Assistant job in Chicago, IL
Job Corps is the country's largest nationwide no-cost residential career training program and has been operating for more than 50 years. With a mission to “attract eligible young people, teach them the skills they need to become employable and independent and place them in meaningful jobs or further their education,” the program helps eligible young people ages 16 through 24 complete their high school education, train them for meaningful careers, and assists them with obtaining employment. Job Corps has trained and educated over two million individuals since 1964.
The Recreation Assistant directs trainees in leisure-time recreation/non-vocational activities and leadership programs. Demonstrates ongoing commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards of workplace relationship and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning; interpersonal skills and independent living. Reports to the Recreation, Fitness, and Health Manager and is an hourly, non-exempt position.
Duties and Responsibilities:
Demonstrates and abides by Aleut Core Values.
Assists in the organization and implementation of recreation/ non-vocational programs and lifelong leisure-learning activities and programs, encouraging trainees.
Develops and operates weekly contests and tournaments.
Activities will also be dependent upon season and weather.
Assists in center-sponsored trips and may escort staff to events.
Assists with Water Safety programming (videos, swimming certification, and swim lessons} and CIS.
Coaches intramural and/or varsity teams engaged in on- and off-center activities. DC does not go off Center; PS is the same.
Assists trainees in fitness and weight training Instructing (DC) technique, what occurs after, replenishing protein/diet.
Assists trainees in various recreational clubs such as poetry, drama, talent shows, and other creative activities, such as arts and crafts.
Ensures that all programs comply with the Department of Labor.
Attends required staff training.
Cultivate and maintain a climate in the center that is free of harassment, intimidation, bullying, and disrespect to provide a safe place for staff and students to work.
Clearly communicates and consistently models appropriate CSS and employability skills including personal responsibility.
Maintains accountability of staff, students, and property, and adheres to safety practices in all areas of responsibility.
Performs other duties assigned.
The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.
Education and Experience Requirements:
Associate of Arts degree or one (1) year of related experience working with youth.
Prefer experience in a recreation/non-vocational capacity working with youth
Valid driver's license in the state of employment with an acceptable driving
Prefer a CDL with passenger transport endorsement.
Additional Requirements:
Knowledge of a variety of recreation/non-vocational activities. Ability to obtain and maintain CPR/First Aid/AED certification. Communicate effectively and relate to the trainee population. Inspire and motivate trainees. Excellent communication skills, both oral and written. The position requires the ability to operate office equipment. In addition, individuals must be able to interact with team members and maintain an effective working relationship with all facility staff and departments.
Working Conditions: This position involves frequent sitting, standing, walking, bending, stooping, carrying, running, and driving. Occasionally position involves climbing, pushing, pulling, squatting, and lifting up to 50 pounds. Applicant must be able to see, hear, and speak.
Environmental Demands: The position requires the ability to spend work time outside and indoors depending upon weather conditions; the ability to withstand moderate noise levels, including voice levels 90% of work time; the ability to work in high-temperature settings during the summer months; and ability to work in low-temperature settings in winter months.
Aleut offers the following benefits to eligible employees:
Health insurance
Dental/Vision insurance
Paid Time Off
Short- and Long-Term Disability
Life insurance
401k and match
Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
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Selling Assistant - Michigan Avenue
Assistant job in Chicago, IL
Neiman Marcus Group is a relationship business that leads with love in everything we do-for our customers, associates, brand partners, and communities. Our legacy of innovating and our culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. Our brands include Neiman Marcus and Bergdorf Goodman.
Your Role
As a Seasonal Retail Associate, you will be working to enhance the client experience with our selling team during our most magical time of year. You will report to a Senior Manager, the team Makes Life Extraordinary by leading with a people first mentality and ensuring exceptional customer service.
What You'll Do
Ensure clients are warmly welcomed into Neiman Marcus at store entrances and within store departments, transitioning the client to appropriate associate based on service needs
Serve in different areas of the store based on business needs
Process efficient Point of Sale transactions as needed
Efficiently and graciously handles escalated issues by connecting customer with a member of the management team
Demonstrate follow-up on customer requests, questions and needs
Support BOPIS and Curbside pickup, Alterations (online and pickups) in partnership with Operations team and Managers on duty
Partner to support Fitting Room Experiences when needed
Look for opportunities to enhance the client experience by introducing our services such as Alterations, Personalization, Food or Beverage, package carry-out or delivery
What You Bring
Minimum 1 year of experience in customer-centric role(s) with proven ability to sell products and services
Familiar with and able to use retail and mobile technologies
Must be willing to work a flexible schedule based on business needs which will include nights, weekends and holidays
Inclusive Benefits
Financial Solutions, including Credit Union membership
NMG Associate's Core Discount of 30% with multiple in-store opportunities for an additional 30% off across select brands
NMG Discount Marketplace featuring 1,000s of products and services with over $5,000 in saving
About Neiman Marcus Group
Our legacy of innovation and culture of Belonging guide our roadmap for Revolutionizing Luxury Experiences. As a female-founded, female-majority organization that outpaces the U.S. population in racial and ethnic diversity, our people are at the heart of our progress, and we take great care to protect and empower them.
We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************.
Auto-ApplyStockroom Assistant
Assistant job in Bolingbrook, IL
Job Description
Stockroom Assistant
WeatherTech is seeking well-qualified Stockroom Assistants to contribute to the overall operation of the stockroom by ensuring all factory store orders are handled properly and timely matter. $18-$20/hour, based on experience. Schedule varies Mon-Fri 8am-7pm Saturday 8am-5pm and Sunday 830am-5pm.
This is a great opportunity to join the WeatherTech Direct team!
High performing, reliable, and teamwork-minded employees are rewarded with a competitive compensation and benefits package including the potential to earn end of year bonuses and pay increases
We offer a great work environment with a focus on encouraging our employees to be the best they can be through training, advancement opportunities, top-notch compensation and benefits, all while promoting a culture that values family, diversity and teamwork!
As a Stockroom Assistant, you will
Deliver exceptional customer service and support in the Factory Store by quickly and accurately receiving, printing, picking, and packing customer orders, assisting customers with carrying products to and installing products in/on their vehicles, and assisting with on-site customer product questions
Utilize ERP system to maintain and manage the stockroom inventory on hand by conducting daily and monthly inventory and cycle counts of the store and stockroom, identifying and resolving inventory discrepancies, creating BOLs for restocking products, and maintaining various daily logs for product returns
Verify and shelve curbside orders in an organized and accessible manner in appropriate locations per curbside procedures
Unpack all deliveries and put inventory into the correct locations
Ensure all stock is safely stored and easily accessible in compliance with all regulations and department guidelines
Maintain accurate knowledge of inventory and their respective locations
Store items in an orderly and accessible manner in supply rooms or other areas
Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations including all established department policies and procedures
Designate stock items using identification tags, stamps, electric marking tools, or other labeling equipment
Interact with customers when applicable
Provide timely feedback to management regarding service failures or customer concerns
Participate in required training on new tasks and skills pertinent to the department, product installation, company policies, and safety guidelines
Follow company safety rules and keep designated work area in a clean and orderly condition
Work a varied schedule consisting of day, evening, night, weekend, and holiday hours; work overtime as business demands
Perform other duties as assigned
Qualifications
6 months of experience in warehouse or stockroom operations
High school diploma or equivalent
Knowledge of Microsoft Office Suite
Able to lift up to 50lbs
Ability to work both inside and outside during various weather conditions
A friendly and helpful attitude and demeanor
Strong interpersonal and communication skills to effectively work with customers
Highly developed sense of integrity and commitment to customer satisfaction
Authorized to work in the United States
Why you'll love working at WeatherTech Direct
WeatherTech Direct is proud to offer employees a competitive salary and benefits package, opportunities for internal promotions and skill development, and clean and safe workspace. Employees are offered an array of perks including:
Outstanding BlueCross BlueShield of Illinois medical plans; as well as dental, vision, short and long term disability, and company-paid life insurance
401(k) plan
Paid vacation, holidays, and personal time