Assistant jobs in Dorado, PR - 54 jobs

The famous Caribe Hilton is looking for their next Front Office Person. The Caribe Hilton has welcomed guests since 1949 and has 17 acres of tropical landscaping, nine restaurants, island-inspired rooms, spa, and oceanfront pool complex, all right on the beach. Ideal Candidate will have at least 1 year of Front Office Person and Customer Service experience, be reliable, adaptable, have high volume experience, computer knowledge, the willingness to learn and adapt in a fast-paced environment and to be able to communicate in Spanish and English and understand the languages. Shift Pattern: Full Availability. Candidate will work rotating shifts throughout the week. Weekends and Holidays are required. Pay Rate: $17.53 per hour What are the benefits of working for Hilton?* Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits such as: * Go Hilton travel program: 100 nights of discounted travel * Access to your pay when you need it through DailyPay * Hilton Shares: Our employee stock purchase program (ESPP) - you can purchase Hilton shares at a 15 percent discount! * Maternity and parental leave, including 12 weeks of paid leave for birthing parents and four weeks of paid leave for eligible Team Members, including partners and adoptive parents * Debt-Free Education: Team Members will have access to a wide variety of educational credentials through our partnership with Guild Education, including: college degrees and professional certifications * Flexible shifts and days off * Comprehensive Health Insurance coverage for you and your family, including Telemedicine and at-home care * Mental health resources including free counseling through our Employee Assistance Program * Best-in-Class Paid Time Off (PTO) * 401K plan and company match to help save for your retirement * Available benefits may vary depending upon property-specific terms and conditions of employment What will I be doing? As Front Office Person, you will serve on the Front Office Team, to provide services for Guests to contribute to an overall exceptional experience from check-in through check-out and complete audits, as required. A Guest Service Agent truly influences the first impressions of our Guests and, therefore, are responsible for performing the following tasks to the highest standards: * Achieve positive outcomes from Guest queries in a timely and efficient manner * Ensure an efficient reception experience for Guests, including check in/out, and complete audit procedures, as required * Ensure that the Guest Service Manager is kept fully aware of any relevant feedback from guests and, or, other departments * Demonstrate a high level of customer service at all times * Ability to withstand stress * Attend appropriate training courses, when required, and assist with the Night Team's training and development efforts * Demonstrate a knowledge of hotel room categories, room rates, packages, promotions and other general product knowledge necessary to perform daily duties * Maximize room occupancy and use up-selling techniques to promote hotel services and facilities * Use the correct procedures regarding the acceptance of credit cards and cash in accordance with the hotel credit policy * Comply with hotel security, fire regulations and all health and safety legislation * Act in accordance with policies and procedures when working with front of house equipment and property management systems * Follow company brand standards * Assist other departments, as necessary What are we looking for? A Front Office Person serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: * Previous experience in a customer-focused industry * Positive attitude and good communication skills * Commitment to delivering a high level of customer service * Excellent grooming standards * Calm, efficient, and organized with great attention to detail * Ability to multi-task while maintaining a positive attitude when working with a Guest * Professional manner with an emphasis on hospitality and guest service * Ability to work on your own and as part of a team * Competent level of IT proficiency It would be advantageous in this position for you to demonstrate the following capabilities and distinctions: * Previous experience in cash handling * Front Office/Concierge experience in the hotel, leisure, and/or entertainment sectors * Conflict resolution experience What will it be like to work for Hilton? Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

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California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Thank you for your interest in the Cabana Butler Assistant position. While we may not be actively filling this specific role right now, we at Wyndham Grand Rio Mar are always eager to connect with talented individuals who share our passion for hospitality. By applying, you'll join our exclusive talent network, ensuring you're among the first to be considered when the right opportunity arises within our team. We believe in building lasting relationships and look forward to learning more about how your skills and aspirations align with our future needs. Together, let's create unforgettable experiences and build a career you'll be proud of. Job Summary The Cabana Butler Assistant supports the Cabana Butler Server in delivering a seamless, luxurious, and personalized guest experience in our premium poolside cabanas. This hands-on role focuses on maintaining the cleanliness, presentation, and readiness of cabana spaces while assisting with food and beverage delivery, guest requests, and overall ambiance. Working closely with the pool, bar, and service teams, the Cabana Butler Assistant plays a crucial part in ensuring every cabana guest feels pampered, welcomed, and cared for throughout their stay. Education & Experience • High School diploma or equivalent preferred. • Previous experience in a similar role in hospitality or food and beverage service preferred. • Strong customer service skills. • Fully bilingual (English and Spanish). • Safety and Food Handling Certification. • Valid Health Certificate (including throat culture results) as required by the Puerto Rico Department of Health. Skills and Competencies • Has the ability to maintain strong attention to detail, ensuring each cabana is properly set with clean towels, menus, stocked amenities, and a visually appealing presentation. • Can deliver courteous and attentive support to Cabana Butler Servers and guests, helping anticipate and fulfill guest needs with professionalism and care. • Has the ability to work collaboratively with bar staff, pool attendants, and fellow team members to ensure smooth and coordinated operations. • Can manage time effectively and multitask between setup, clearing, restocking, and assisting guests during busy or high-volume periods. • Has the ability to communicate clearly, confidently, and professionally with guests and team members to foster a warm and engaging environment. • Can maintain a positive attitude and strong guest service orientation in a dynamic, outdoor luxury resort setting. • Has the ability to proactively identify and address cleanliness, presentation, or service issues in a timely and professional manner. • Can demonstrate reliability, initiative, and flexibility, including working varied schedules, weekends, and holidays as needed. Physical Requirements • Flexible and long hours are sometimes required. • Routinely required to bend, stoop, stand, and walk for extended periods. • Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently, and/or 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects. • Must have the physical stamina and ability to work efficiently in a fast-paced, high-traffic environment.

YOUR ROLE As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training and coaching your team into great merchants delivering AEO brand Visual standards every day. Through your leadership, your team always nails floorset execution, and rocks merchandising and marketing brand standards. You ensure the store is always "guest ready" through effective replenishment. Most importantly, you represent our company values and bring your REAL self to work every day. YOUR RESPONSIBILITIES You have a passion for driving sales: As a key LOD (Leader on Duty), you're an expert at driving sales by maximizing Fitting Room and Salesfloor productivity and building guest loyalty through a best-in-class guest experience. You contribute to the overall financial success of the store by analyzing reporting and daily trends to make strategic business decisions. You're the Store Team Leader's right hand in developing short and long-term business plans to drive key KPIs. You're a merchandising innovator: You coach your team to deliver an outstanding guest experience by ensuring your store is always representative of AEO Brand Standards. You ensure your store stays in tip-top shape by #leading day-to-day merchandising, sell-through adjustments and replenishment. You have a keen eye for merchandising opportunities and are always ready with a game plan to take action! You're a people leader: You're all about motivating and inspiring your team through AEO's core values. You're a role-model leader and you always hold your team accountable to rocking AEO's customer service standards, especially on the Salesfloor and in the Fitting Room. You've got an eye for talent and a love of training: You make it a top priority to recruit and hire strong talent to ensure the store is always staffed to meet business needs. You take pride in training and developing your team to ensure they continue to provide outstanding service to the best of their abilities. You know that teamwork makes the dream work: You know that building a great team requires you to consistently provide ongoing performance feedback through real-time coaching. You make team touchbases, development plans, and performance reviews a priority and you drive associate engagement by celebrating your team's outstanding performance - #winning! You're an operational innovator: You're a natural at executing and innovating daily operational procedures, you support the team in maintaining visual standards throughout every zone in the store, and most importantly, you ensure the Fitting Rooms are always guest-ready and rocking AEO Brand Standards. Integrity is your middle name: You ensure store safety standards are maintained, you're committed to Asset Protection standards, you always adhere to AEO's policies and procedures, and you do the right thing - always. YOU'D BE GREAT FOR THIS ROLE IF: You love AE and Aerie products! You've led teams in a retail management role previously - #practicemakesperfect! You can multi-task and have attention to detail; priority-setting and time management are your strong suits. You know how to lead and develop teams and have a general understanding of employment law. Business acumen? You've got it! You have flexible availability - you're available to work when the guest shops! OUR ASSOCIATES LOVE AEO BECAUSE: They work with REAL people - there's nothing like your #AEOFamily. They're given opportunities for development, the chance to learn new skills, and are offered great potential for career advancement. They receive 40% off product at both AE & Aerie year-round (plus additional seasonal discounts with new Floorsets!) They participate in store contests for the chance to win FREE merchandise and other exclusive prizes.

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Job Description Secretary I Euola is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Job Posted by ApplicantPro

This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the organization's continued success.

Job Description San Juan, Puerto Rico Receptionist - Administrative Assistant We are seeking a Receptionist / Administrative Assistant to support our office operations and deliver a welcoming, professional experience to clients and visitors. Responsibilities: • Serve as the primary point of contact for clients and visitors, providing a professional, courteous, and discreet experience at all times. • Answer and route incoming calls and inquiries with accuracy and confidentiality. • Provide administrative support to the team, including scheduling, document preparation, and basic report coordination. • Manage incoming and outgoing correspondence (email, mail, and deliveries). • Maintain well-organized records and office documentation, ensuring accuracy, confidentiality, and attention to detail. • Track pending items and follow up internally to daily operations. • Assist with general office coordination. Qualifications: • A professional demeanor with a strong service orientation. • Associate's or Bachelor's degree in Business, or a related field preferred (relevant experience will be considered). • Strong organizational skills, sound judgment, and attention to detail. • Excellent verbal and written communication skills (Spanish required; English preferred). • Comfortable using office technology and standard productivity tools (email, calendars, Word, Excel). Join Our Team This is a full-time, office-based position in San Juan. If you thrive in a structured, high-standards environment and value professionalism, confidentiality, and excellence in service, we welcome your application.

Review prospective admissions against approved admission criteria, policies and procedures. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. Greet and search new patients and those transporting them upon arrival and answer questions. Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones.

Job Title: Receptionist (Construction Industry) Type: Onsite Schedule: Monday through Friday, 8:00 AM to 5:00 PM Salary: $13- $15 per hour + Benefits About the Company: Our Client is a leader in the construction industry in Puerto Rico and is committed to delivering high-quality projects. We are currently seeking a highly organized and professional Receptionist to join our team and support daily operations. Responsibilities: Greet and welcome visitors with a positive, professional attitude. Answer and direct phone calls in a courteous manner. Manage and distribute incoming and outgoing mail. Maintain the front desk and reception area to ensure a professional image. Assist with administrative tasks, including filing, scheduling, and data entry. Coordinate with different departments to ensure smooth communication. Maintain office supplies inventory and order as needed. Other duties as assigned to support the smooth operation of the office. Position Details: Full-time, hourly position (Monday through Friday, 8:00 AM - 5:00 PM). Hourly rate: $13- $15 per hour. Benefits include: 15 days of accrued vacation annually. 12 days of sick leave. Additional benefits package available upon hire. Requirements: Must be bilingual in English and Spanish (both spoken and written). High school diploma or equivalent; additional qualifications in Office Management or related fields are a plus. Strong communication and organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to handle multiple tasks efficiently and work in a fast-paced environment. Previous experience in a receptionist or administrative role is preferred but not required. Our client is an EEOC Employer and encourages all minority groups to apply. By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at *******************

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75- $34.38/hr

Salary: $13.65 per hour Key Responsibilities Manage executive calendars, meetings, travel arrangements, and logistical needs. Prepare, edit, and organize reports, presentations, correspondence, and internal communications. Serve as a primary contact for calls, visitors, emails, and interdepartmental coordination. Maintain organized digital and physical records, files, and office documentation. Support executive projects, follow-ups, and action items to ensure timely completion. Coordinate office supplies, meeting materials, and vendor-related requests. Uphold confidentiality standards and comply with internal policies and procedures. Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Minimum two (2) years of experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); CRM exposure preferred. Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Compensation: $80,000 + room & board + medical, dental, vision, 401(k) Perks: 5 weeks FTO (Flexible Paid Time Off, including Paid Sick Leave) · 7 paid holidays · Extensive international travel · Luxury housing included while traveling About the Role Join two dynamic entrepreneurs whose lifestyle spans Puerto Rico, the U.S., and abroad. As a Travel Personal Chef / Personal Assistant, you'll ensure every aspect of their personal life, travel, and home experience runs beautifully - from creative, health-driven meals to seamless travel coordination and organized households. This role centers around culinary excellence, travel readiness, and lifestyle management. If you love to cook, travel, and create order and comfort in luxury settings, this is a career-defining opportunity. Culinary Prepare fresh, healthy, and creative meals 3-5 nights per week - focusing on light proteins, seasonal produce, and globally inspired recipes. Confidently cook in multiple kitchens (home and Airbnb) with varying equipment. Plan weekly menus aligned with the principals' nutritional preferences, health goals, and travel itinerary. Grocery shop locally and internationally; source specialty and high-quality ingredients. Stock pantries and refrigerators with fresh produce, healthy snacks, and household staples. Maintain a clean, well-organized kitchen and manage food inventory to minimize waste. Coordinate private chefs or catering for large dinners or entertaining events. Hospitality & Entertaining Plan and execute small dinners, private events, and social gatherings with refinement and creativity. Design menus, tablescapes, and settings; shop for decor, linens, and ingredients. Coordinate logistics with caterers or chefs for larger functions. Provide warm, professional service during events - plating, pouring, clearing, and resetting. Manage invitations, RSVPs, guest communication, and follow-up. Create a comfortable, welcoming environment for guests in all homes and travel destinations. Travel Management Coordinate and manage all travel logistics for the principals and yourself, including flights, accommodations, ground transportation, restaurants, and experiences. Accompany the principals on extended stays (typically 3-8 weeks) in the U.S., Europe, and Canada. Arrive early when needed to stage residences or Airbnbs: unpack suitcases, stock groceries, set up Wi-Fi, and prepare the environment. Manage check-ins/check-outs, troubleshoot property issues, and liaise with hosts or management. Research destinations, book restaurants, wellness appointments, and cultural activities in advance. Handle all travel documentation with precision - DOBs, TSA PreCheck, passports, and visa details - ensuring accuracy. Household & Property Operations Oversee daily household operations across multiple residences. Manage and supervise vendors (cleaning, maintenance, landscaping, repairs, deliveries). Ensure homes remain organized, clean, and functional whether occupied or vacant. Track household expenses, utilities, and maintenance budgets. Maintain property supplies, linens, and inventory of essentials. Oversee household vehicles - registration, servicing, cleaning, and insurance renewals. Personal & Administrative Support Send calendar invites and personal emails on behalf of the principals. Track personal projects, goals, and to-dos in Asana, keeping tasks current and visible. Run errands, schedule personal appointments, and manage recurring administrative tasks. Organize digital and physical documents; maintain confidentiality and order. Ensure all messages and communications are cleared by week's end, with no lingering open loops. Qualifications & Lifestyle Fit 5+ years in private service, hospitality, or personal assistant roles. Experienced and passionate chef - self-taught or culinary school trained - comfortable improvising and exploring new cuisines. Beginner Spanish or ability to use translation tools confidently. Travel requirement: 75-100% annually all expenses covered. Excellent travel adaptability; enjoys long stays abroad. Organized, reliable, discreet, and self-directed. Tech proficiency: Google Workspace (Gmail, Calendar, Drive) and Asana. Service-minded and aligned with a health-conscious, high-performance lifestyle. Why This Role? This is a unique opportunity to create an extraordinary lifestyle experience for two entrepreneurial principals - traveling the world, cooking beautiful meals, and ensuring comfort and ease wherever they go. It's ideal for someone who finds joy in food, travel, and thoughtful service. Compensation & Benefits $80,000 annual salary 5 weeks FTO (flexible paid time off, including PSL) 7 paid holidays Medical, dental, and vision insurance 401(k) Room & board and luxury accommodations while traveling