Assistant jobs in Ewa Beach, HI - 211 jobs

Corporate Compliance Training Administration Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports. Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures. Administrative Support Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests. Compliance Office Support Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers. Organize and implement Compliance & Ethics Week activities. Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval. Committee Support * Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees. Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail). Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes. Manage administrative duties for external audits including preparing and coordinating for onsite examinations. Performs all other miscellaneous responsibilities and duties as assigned or directed. #LI-Hybrid

Work Schedule Monday - Friday, 8:00 AM to 5:00 PM (hours may vary) Responsibilities * Handle escalated customer calls and resolve complex issues promptly and professionally. * Maintain confidentiality and exercise sound judgment in sensitive situations. * Ensure compliance with company policies and procedures. * Collaborate with team members to meet branch goals and deadlines. Education: * Bachelor's degree in a business-related field, or equivalent experience required. Experience: * Minimum 3 years of progressively responsible experience in a financial institution. * Work experience in a call center environment handling escalated calls. Skills: * Familiarity with technology systems. * Strong written and verbal communication skills. * Ability to handle confidential matters judiciously. * Attention to detail with excellent follow-through. * Ability to work under pressure with multiple deadlines. * Good time management skills. * Flexible and adaptable to work various hours, days, weekends, and holidays. *Job Type & Location* This is a Permanent position based out of Honolulu, HI. *Pay and Benefits*The pay range for this position is $45000.00 - $53000.00/yr. Excellent benefits package, 401K match, healthcare benefits, PTO etc. *Workplace Type*This is a fully onsite position in Honolulu,HI. *Application Deadline*This position is anticipated to close on Jan 30, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Education team is currently seeking a Scholarship Support Assistant who can provide exceptional administrative and fiscal support to the Center's scholarship programs. This position supports the smooth operation of the scholarship programs while coordinating the technical aspects of scholarship applications that include awarding, benefits and housing, funds disbursement, as well as tax and visa compliance. The ideal candidate is highly organized, detail-oriented, and able to managemultiple tasks and deadlines simultaneously and effectively within a collaborative work environment. MAJOR DUTIES: Coordinates the payment of stipends, housing charges, meal plans, health insurance, book allowances, university tuition/student fees, and other approved/budgeted payments across student programs for all degree student programs and funding streams, including scholarship awards through the EWC Foundation. Assists with implementation of grant award, modifications, financial reporting, and closeouts. Assists with collecting and reconciling program fee payments for student affiliates and affiliate scholars. Processes registration fee payments for the annual International Graduate Student Conference if paid in check or cash prior to the date of the conference and completes final deposit form for total payments made online through Submittable. Reviews and reconciles participant housing charges and informs Housing if any corrections or adjustments are required. Consults with appropriate personnel if needed to verify appropriate payments for participants. Incumbent will need to work closely with participants in verifying information submitted on payment forms. Monitors collection of repayment for participant-related accounts receivable. Assists in the preparation of annual issuance of tax forms and certification statements for participants by reconciling year-end tax withholdings. Prepares travel grants and monitors visa and tax status for participants of the annual International Graduate Student Conference as well as other Education Program and EWC Foundation travel grants for participants. Processes payment documents for field research and conference scholarships. Assists ADB & EWC Scholarships Assistant and Fiscal Officer in preparation of fiscal reporting to Asian Development Bank (ADB)/Japan Scholarship Program (JSP) Headquarters. Prepares as needed timely and accurate payment of stipend, housing charges, and health insurance needs for participants in the residential PDP programs taking place in Honolulu. Prepares appropriate fiscal documents across the Education Program. Submits fiscal documents to the appropriate offices in a timely manner and monitors their progress to the point of payment. Assists with payment documents for other aspects of the Education Program as needed. Monitors periodic payments related to contracts for the student program and Education Program in cooperation with program staff. Using information gathered from Participation Agreement and Award Change Notification documents, prepares appropriate payment documents to meet specified payment schedules and participant award terms and conditions across the student programs. Coordinates the purchase of health insurance for EWC students and short-term participants, ensuring it meets visa and university requirements as well as federal and state regulations. Works with brokers to get bids and works with partners such as UH Health Services in assessing policy options. Conveys tax and health insurance information by conducting short procedural presentations for each unique degree student program, before the beginning of fall and spring terms, and for short-term programs, including all residential PDP programs that have insurance/tax information needs. Reviews and monitors participant tax status for compliance of federal tax requirements. Develops and maintains appropriate databases and files to assure timely and accurate payments. Responsible for data management requiring extensive use of spreadsheet formulas. Creates and maintains reports using various data extracts as needed and assigned. Prepares and sends email announcements and collects and compiles applications for conference and field research grants in accordance with grant requirements as assigned. Assists in facilitating various Education Program activities and serves as backup to other program assistants in the Education Program. This list of major duties is not exhaustive. Duties be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least four (4) years of relevant work experience that demonstrates the ability to perform the duties of the position; or a combination of post-high school education and directly related experience which totals four (4) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Payment processing experience in an academic/adult student environment. Experience with online payment processing. Experience working on a shared drive and/or network. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Under the direction of the Vision Care Manager or designee, the Optometry Assistant (OA) is responsible for extending the optometrists' capabilities by executing routine and technical tasks of vision care services. The Optometry Assistant duties include front and back office operations and actively ensures patients receive safe, efficient, competent, and quality eye care. EDUCATION/EXPERIENCE: High School Diploma or equivalent education required Current BCLS certification and biannual recertification required One year of optometry experience in an optometry setting or equivalent combination of training and experience preferred Satisfactory completion of a Certified Optometry Assistant training course. Passing score on the national Certified Paraoptometric (CPO) Examination as given by the American Optometric Association required Maintenance of all continuing education requirements to maintain active CPO status required An Equal Employment Opportunity / Affirmative Action Employer

Job Description Dispatcher / Admin COMPANY: Grace Pacific, LLC. DEPARTMENT: HMA Plants REPORTS TO: Asphalt Plants Operations Manager STATUS: Non-Exempt, Non-Union 1. Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary. 2. Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel. 3. Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc. 4. Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day's operations. 5. Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports. 6. May coordinate loading of materials with loader operators and verify the accuracy of each load. 7. May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management. 8. Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area. 9. Enters, codes and calculates payroll timecard data in a timely and accurate manner. 10. May research and follow up on billing discrepancies and provide feedback to appropriate people. 11. May conduct visible emissions (VE) testing in accordance with department procedures. 12. May do/help with lab testing. 13. Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place. 14. Maintains truckers' agreement files/coordinates with Quarry Admin. 15. Submits and maintains environmental reports (ie: stormwater, fuel usage, etc.) 16. Performs other duties as assigned. 17. Promotes awareness of and follows Company and general safety policies. 18. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace. PRINCIPAL REQUIREMENTS 1. Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred. 2. Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner. 3. 10 key by touch. 4. Uses basic math functions to perform daily tasks. 5. Must be able to read and understand job requirements. 6. Valid driver's license and favorable traffic abstract. 7. Weighmaster's License or ability to obtain license within 60 of hire date. 8. Ability to obtain Visual Emissions 9VE) certifications two times a year. 9. Good organizational and administrative skills to multi-task effectively. 10. Ability to work independently and complete tasks in a timely manner. 11. Excellent interpersonal skills to ensure effective internal and external communications. 12. Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules. 13. Must be able to work at multiple sites/locations. Travel to other islands may be required. 14. Able to push, pull, lift and carry up to 25 lbs. regularly. EOE / M / F / Vet / Disabled / AAP

Job Description Growing private physical therapy clinic looking to hire Physical Therapy Assistant. 1:1 treatments. If you are interested in working in a great learning environment, developing your manual skills and working for a purpose, not just a paycheck, this may be an opportunity for you. MUST have graduated from accredited PTA program to be considered. Send your resume to this address please. New grads welcome.

Under the daily/routine supervision of the Supervisor, Administration - West Hawaii, performs a variety of administrative duties and support. Responsibilities MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS Coordinates, develops and implements general office activities for the effective and systematic processing of data and paper for West Hawaii (Hilo) Division. Provides administrative support. Completes tasks relevant to overall West Hawaii (Hilo) Division office administration/Operations support including, but not limited to: Handling all incoming calls to the Division; receives call, transfers to appropriate employee, takes message, or attempts to resolve issues within scope of knowledge and authority. Receiving and docketing incoming mail. Organizing and maintaining files and logs to include compliance training records, truck files, customer information. Processing invoices, expense reports, p-card statements and bad debt reports. Accurately preparing routine forms, memoranda and other business correspondence and documents. Composing routine correspondence and other documents. Responding to outside requests with supervision and guidance from the Supervisor, Administration. Creates requisitions and makes direct purchase of office supplies and other materials as instructed; coordinates vendor services; reconciles procurement card summaries. Schedules delivery tickets and maintenance service orders for residential and commercial accounts. Inputs and prints all gas delivery tickets when needed and credit checks all delivery tickets and service orders prior to implementation. Compiles, prepares or assists in preparing/analyzing various data and reports. Assists other primary administrative support personnel from other departments in the Hawaii Island Division and may assume their duties in their absence. Responsible for the administration and control of the Petty Cash Fund to include payment for meal allowance requests, per diem vouchers and small dollar amount reimbursements. Performs as Bulletin Board Coordinator ensuring all mandated postings are properly posted and where applicable timely posted and removed; ensures that postings are authorized and removes those that are not. Interacts with the general public and with all gas customers in a professional and courteous manner where required; assists them in resolving issues or refers them to the appropriate department. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, to include the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable MIC and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly, and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate degree with approximately three years' administrative experience, or equivalent comparable experience in an office/administrative setting. Possesses good working knowledge of office procedures and practices. Demonstrated administrative and organizational competence. Strong computer skills in Microsoft Word, Excel, Access, and Power Point or comparable programs, with working knowledge of customer information and financial systems, such as ORCOM and Great Plains. Good basic math skills and statistical typing. Proficient with all types of standard office equipment. Preferred Education and/or Work Experience: Prior experience in a utility industry. Required Licensure, Certification, Registration or Designation: Valid Hawaii Driver's license. We are proud to be an EEO/Females/Minorities/Veterans/Disabled employer We maintain a drug-free workplace and perform pre-employment substance testing Qualified applications with criminal history will be considered for employment

Job Description is to assist the Corps Officers in accomplishing CORPS PROGRAM RESPONSIBILITIES: 1. Assist the Corps Officers as needed with Corps programs including, but not limited to: Sunday School classes, Sunday morning worship services, fellowship times, visitations, Junior and Senior Soldiers' classes, Corps Cadets, Bible studies, Men's and Women's Fellowship, camp, recruiting soldiers, outreach, young adults' ministries, homeless ministries, recruit congregation for volunteer positions and transportation. Provide support for social services (food pantry, SAM, and Kupuna Fun Day program). 2. Provide support for, and in most cases, attend Divisional and Territorial programs, events, and camps. 3. Lead the youth ministries and youth programs as needed and provide transportation when needed. 4. Under the guide of the Corps officers, lead and assist with volunteers, preparation, and other details for the Thanksgiving Event. 5. Lead and assist with the Corps Officers running of Christmas programs including, but not limited to, Angel Giving Tree and Red Kettles, and transportation. 6. Provide support to other outreach programs as needed. Coordinate with Corps officers and volunteers to, in writing clearly define roles of responsibility for all volunteers. 7. Drive and coordinate transportation for Corps programs and events. 8. Must be able to prepare and cook meals/snacks for corps programs as needed. 9. Assist in pastoral care and ministry to Corps members and program participants. 10. Lead and coordinate in fundraising for youth programs and Corps events. 11. Lead and assist in Corps Ministries, including but not limited to, outreach, Vacation Bible School (VBS), social services, camps, Community Care Ministries, Statistics, and Kettles. As well as Angel Giving Tree, Adopt a Family, and other seasonal events. 12. Perform other duties as assigned or needed. KNOWLEDGE, SKILLS, ABILITIES, AND OTHER QUALIFICATIONS High School Diploma or GED equivalent (Some college preferred) A person of high integrity professed Christian beliefs and lifestyle. Must feel comfortable discussing Christianity with children and adults. Must always represent The Salvation Army in a positive Manner, in personal conduct and appearance. Preferred to be a soldier in good standing in The Salvation Army. Experience with The Salvation Army Christmas programs preferred and a working knowledge of Salvation Army Policies and Procedures. Must be capable of making independent judgements with the approval of, but independent of constant supervision from the Corps Officers, including, but not limited to managing staff and volunteers scheduling of employee and volunteer hours, etc. Must be capable of making decisions in matters of significance including, but not limited to the ability to formulate, affect, interpret, or implement management policies or operating practices above and beyond well-established techniques, procedures or specific standards described in manuals or other sources. Must possess good written and oral English communication skills, be able to draft, and edit communications. Must have excellent organizational skills including multitasking, time management, and office systems (including maintaining files). Must be proficient in computer programs such as Microsoft Office (which includes Word, Excel, PowerPoint, Well sky, and Publisher). Working with knowledge of integrated database applications. Ability to use and learn new software. Must possess a valid Driver's License and ability to drive Salvation Army vehicles required: including, but not limited to: Protecting the Mission (PTM). All persons working with children or vulnerable adults must attend and satisfactorily complete the training sessions. A background check, and in some cases, fingerprinting is required. Ability to travel Nationally Ability to attain or hold an active CPR Certification and Food Handlers Certification.

Job Posting Title Assistant, Summer Middle School Employee Type Temporary Seasonal (Fixed Term) (Seasonal) Recruiting Start Date 11-06-2025 Job Exempt? No Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools provides meaningful educational opportunities for Native Hawaiian learners to explore their potential and develop as oiwi leaders. This summer we are excited to offer fun and enriching experiences that will allow students to engage and learn through a diverse selection of courses. We are searching for an Assistant to join our Middle School Summer Kapalama Campus team from tentative dates of June 1st - July 10th. For more information on our summer program dates and our course catalog offerings, visit the link below. ************************************************************************ Job Summary The summer assistant will provide assistance to the program staff members to implement and achieve the program goals and objectives. Provides additional support and supervision to the program participants. Essential Responsibilities Instructional Support * Works closely with program instructors to become familiar with lesson plans to provide assistance during classroom instruction. May work with small groups of students to provide additional instructional support to meet students' academic goals, etc. Provides independent supervision of students. Student Supervision * Assist the coordinator and the program instructors to supervise program participants during learning activities and field trips. Provides supervision for non-instructional blocks (before and after school, breaks and lunch). Preparation and Support * Assist the program coordinator and the instructors prepare materials and provide clerical support as necessary. Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. * High School Diploma or GED. * Communicate effectively with students, parents, counselors, and school administrators. * Ability to use computer and Microsoft Office software programs. * Ability and desire to work with students toward accomplishing their educational goals. * Manage small and large groups of students in and around the classroom. * Build and maintain effective working relationships with colleagues and school administrators and work collaboratively as a team. * Organize tasks and manage time to meet many varied deadlines. Preferred Qualifications * Sensitivity to and appreciation of Hawaiian cultural values. * Experience supervising students in various environments including buses, aircrafts. * First Aid Training Certification. Physical Requirements * Frequently sit, perform desk-based computer tasks and grasp light/fine manipulation. * Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully. Working Conditions * Work is conducted in a classroom environment and may require work to be conducted in non-standard workplaces. * Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at *********** or ************ if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS. Work Year Pay Range 20.00 Hourly Compensation and Benefits At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information. Primary Location Kapalama Campus City, State Honolulu, Hawaii Additional Locations

We're looking for motivated, engaged people to help make everyone's journeys better. Position is responsible for providing administrative support for the meal ordering process in a multi-airline unit. Annual Hiring Range/Hourly Rate: • $19.00 Per Hour Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Employee Discounts Free hot healthy meals for unit operations roles Main Duties and Responsibilities: • Answers all incoming telephone calls and dispatches calls appropriately. • Generates billing information, produces check sheets and receives flight loads/meal counts. • Performs other duties as assigned by the Unit Manager. Qualifications Education: • High School Diploma Work Experience: • 1 year of general office experience Technical Skills: (Certification, Licenses and Registration) • Must be detail oriented and organized • Must have very good basic math skills • Some computer knowledge required • Good work attendance and work performance Language / Communication Skills: • Effective oral communication skills Job Dimensions Geographic Responsibility: Unit Type of Employment: Full-time / Part-time Travel %: None Exemption Classification: Non-Exempt Internal Relationships: Unit employees External Relationships: N/a Work Environment / Requirements of the Job: Normal Office Environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): GM, Unit or Dir, Supply Chain, or Spv, Ops Dotted Line Manager (Title, if applicable): N/A Number of Direct Reports: N/A Number of Dotted Line Reports: Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: • Thinking - Information Search and analysis & problem resolution skills • Engaging - Understanding others, Team Leadership and Developing People • Inspiring - Influencing and building relationships, Motivating and Inspiring, Communicating effectively • Achieving - Delivering business results under pressure, Championing Performance Improvement and Customer Focus. Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence , Passion, Responsibility and Respect . To demonstrate these Values, we expect to observe the following from everyone: Excellence We put the customer at the forefront of everything we do, taking time to understand their needs, wishes and desires. We constantly learn by giving and receiving feedback, improving from our mistakes and bettering ourselves. Passion Hospitality, in its purest form, comes down to a single, core principle: care. We do everything with thoughtfulness, attention, and care. We have a growth mindset, a resilience that makes us determined to bounce back from failures and setbacks. Responsibility We care about what we do, and we understand the impact we have on others and the planet. We always look out for each other -creating a safe workplace environment is everyone's responsibility. Respect Every job matters. We each do our part to ensure our colleagues and our customers succeed in their goals. We respect each other's voices and foster a workplace that supports inclusion and belonging. We are all one gategroup. The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Candidates will be required to go through Pre-employment drug screen, criminal background check, and/or airport fingerprinting. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: **************************************************************** We anticipate that this job will close on: 01/20/2026 For California Residents, please clic k here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us!

The Institute for Human Services (IHS) is Hawaii's most comprehensive human services agency dedicated to ending and preventing homelessness. For over 45 years, we've been at the forefront of creating tailored solutions for those in crisis, offering a continuum of care that includes emergency shelters, housing programs, health services, employment assistance, and outreach. The Mental Health Assistant supports the assigned case manager and provides quality intensive case management services for homeless SMI population that include supportive counseling, outreach, and provision of safe, decent and affordable housing opportunities, skills teaching/education, family support, service coordination/advocacy, and crisis support. This position works collaboratively with the treatment team to implement a client centered master individualized recovery plan (MIRP) along with Behavioral Health Assessment that includes the acuity determination (LOCUS). Compensation: Starting from $21.00 hourly, actual pay commensurate with experience. Essential Functions: Demonstrate excellent customer service consistent with the standards contained in the Vision, Mission, and Values of the organization. Works with the assigned case manager to coordinate all case management services to include the development of a Master Individualized Recovery Plan (MIRP), completion of the behavior health assessment; acuity determination and crisis plan reviews. Meet consumer outcomes by determining the objectives needed to reach the client s recovery goals and identifying service needs that may or may not include contact with individuals, families, guardians, and/or significant others if the client desires. Locates and secures intense community-based services according to client s desires and resources available; maintains referral network with other human service agencies in the community and makes the appropriate referrals to other programs, community organizations, etc. Make collaborative outreach attempts, including transportation of consumers as needed, with other involved providers to coordinate member s care as necessary. Required Knowledge/Skills/Abilities: Working knowledge of community resources available to homeless or disenfranchised individuals including knowledge of substance abuse treatments, diagnosis and support services for clients with severe and persistent mental illness. Effective problem solving and organizational skills and computer proficiency in Microsoft Word, Excel and Access and/or database applications. Able to exercise judgment and work independently under general direction and effectively interact with professionals, partnering agencies and clients with severe and persistent mental illness and/or substance abuse problems. Possess personal qualities of integrity, patience and commitment to mission. Flexible and able to multitask; can work within an ambiguous, fast-moving environment. Required Education and Experience: High School diploma, or High School Equivalency. Minimum of 1 1/2 years of clinical skill and experience to assess, plan, develop, coordinate, and provide treatment, rehabilitation, and support services to program clients with severe and persistent mental illnesses Access to vehicle and appropriate no-fault insurance with valid driver s license and clean abstract. CPR and First Aid Certification (or able to complete at IHS). Must pass CPI (Crisis Prevention Intervention) training. Position Type/Expected Hours of Work: Regular full time classification. Generally Monday through Friday and some weekends. Hours and days may vary based on the needs of the consumers and organization. IHS is an Equal Opportunity Employer, maintains a Drug and Alcohol-free Workplace, and is proud to be an employer of national service.

Job Description PATCH is seeking an individual to be responsible to provide clerical support for the Child Care Registry program. Date and log all incoming mail and applications and then distributes all applications and mail to the correct Registry Specialist including electronic submittals. Send requested applications to clients Screens applications and requests for accuracy and initial eligibility Answer telephone and general inquiries of the Child Care Registry Scholarship Program Assist pulling information for Director's letter All clerical and administrative support as necessary to effectively run the program Prepare outgoing mail Scanning and indexing of all Registry application including Health Safety into global search Any other duties as required Working Conditions: Usually indoors under regular office condition. Work Hours: Full time; Forty (40) hour work week, between 7:30 am to 4:30 pm, Monday to Friday, occasional weekends with flex time. Requirements Mental, Physical, and Communication Demands: Must be organized and able to pay close attention to detail. Able to communicate well with customers on the telephone. Ability to occasionally lift and/or move more than 50 pounds. Minimum Qualification Requirement: Required excellent customer service and oral communication skills. Excellent computer skills, proficiency in Microsoft Office Applications. Knowledge about the early childhood field. Ability to multi-task with excellent organizational skills. Education/Experience: High School diploma, GED, or equivalent certification; attention to detail; experience with word processing and spreadsheet software, such as MS Word, and MS Excel; knowledge in the use of other general office equipment; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast paced, deadline-oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently. Benefits Sick and vacation leave 14 paid holidays annually Medical, dental, vision, prescription Cafeteria Plans/Flexible Spending Account 401 (k) Bus/rail Pass Monthly Reimbursement Costco Membership Working Advantage discounts

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Diamond Head Mortuary in Honolulu. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) * Operate a telephone system handling a large call volume * Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department * Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications * 1+ years of administrative support experience * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * Ability to work well in a team-based environment * Ability to learn new software and conduct new tasks * Professional communication and organizational skills * Valid driver's license * High School Diploma or equivalent Compensation * $20.00/hr. Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

The Billing Assistant reports to the CFO and actively involved in all clinical activities in order to maintain ongoing contact with managed care and insurance companies for the purpose of providing progress reports and obtaining authorization for various levels of care and length of stay for Hina Mauka clients in accordance with policies and procedures, and insurance guidelines. Protects the confidentiality of client's records in accordance with all applicable federal regulations. Position Accountabilities Essential Functions Coordinates with intake personal to ensure that follow ups are conducted on a periodic basis for all initial authorizations. Completes continued authorizations through a collaborative effort with clinical staff or utilize available resources to gather client information to ensure the success of the authorization process. Conduct periodic follow ups on pending authorizations and document in INSPIRE. Assist in monitoring and managing alternate funding sources for clients receiving outpatient services, ensuring that all funding streams are accurately tracked and documented. This includes reviewing and releasing client encounters to maintain up-to-date records of funding utilization, supporting both compliance with agency policies and proper financial oversight of client care. Maintains and updates client insurance information to ensure accurate and up-to-date records. Regularly reviews coverage details, verifies benefits, and communicates any changes as needed to support compliance with funding requirements and ensure uninterrupted client care throughout their stay. Attends morning census meetings and provide insurance updates to staff, assist in updating census board in chart room, communicates with treatment team as to authorization, benefits or changes in level of care approved or denied by insurers, managed care companies or utilization reviewers. Provide updates to authorizations to clinical administration to document on census and/or billing monitor. Conducts telephone updates with managed care and insurance carriers for the purpose of having clients authorization for benefits extended and also have level of care changes approved. Phone update time will be used to inform insurers and utilization review of any changes in the treatment plan, discharge status, progress or aftercare plans. Maintains relationships and communicates with referral sources regarding prospective client to ascertain treatment history/goals. Maintains client records in accordance with Hina Mauka policies and procedures and in compliance with all state and federal laws, licensing and accreditation standards, and contract stipulations. Performs other related duties as assigned. Qualification Requirements Experience and Training: High School Graduate required, College degree preferred Proficient computer skills, working familiarity with MS Office - Word, Excel, Access and Outlook. Type a minimum of 45 wpm. At least two (2) years experience in office procedures or two (2) years of business office management education. Knowledge, Skills and Abilities: Knowledge of office procedures. Ability to professionally represent the agency to all referral sources, networking with community agencies, medical professionals, and all potential referral sources. Well organized and able to maintain accurate and concise records. Working knowledge and experience with managed care and other funding sources. . Physical/Mental Demands Light physical effort; mostly sedentary work; occasional standing/walking; occasionally lifts supplies/equipment. EQUAL OPPORTUNITY EMPLOYER

Title: Admin & Fiscal Support Spec 0078572T Hiring Unit: C OF SOC SCI, SOC SCI DEANS OFF, ADMINISTRATIVE SERVICES Band: A Salary: salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent:Temporary Other Conditions:To begin approximately February 2026; continuation dependent on satisfactory performance, availability of funds, and program needs. Position is temporary with the possibility of conversion to permanent. Duties and Responsibilities * *Serves as a member of the Dean's Office providing administrative support and direction to the departments. * *Reviews and audits departments personnel documents, including but not limited to documents for hiring new faculty, lecturers, graduate assistants, visiting colleagues, ensuring compliance with applicable university policies and procedures. * *Gathers, develops and maintains reports for all funds, including General, Special, Revolving, Federal, etc. on a timely basis on budgets, allocations, encumbrances and expenditures for departments. * *Manages all phases of fiscal and budgetary needs for departments, including but not limited to tracking expenditures, procurement, processing payments and other fiscal documents. * *Prepares and reviews travel forms for compliance for federal, state and university rules and regulations. * *Maintains office files and documents for maintenance contracts, reports, procurement, inventory and other standard office records. * *Initiates procurement of equipment and supplies, including preparation of specifications and information for bid requests. * *Compiles and analyzes data and assists with the preparation of reports on instructional and research activities. * *Assists principal investigators in Departments with intramural and extramural grants (i.e., procurement, prepares fiscal documents, prepares budget reports.) * *Advises and assists in training staff and students in preparation of administrative and fiscal related documents, including but not limited to requisitions, purchase orders, travel requests/completion and other documents. * Assists with college-wide functions as needed. * Other duties as assigned. * Denotes Essential Function Minimum Qualifications * Possession of a baccalaureate degree in Business Administration, Arts and Sciences, Education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business or program administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in business or program administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business or program administration. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business or program administration. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer and apply word processing software. * Demonstrated ability to follow oral and written instructions. * Demonstrated experience working with spreadsheet software, such as Excel. Desirable Qualifications * Familiarity with UH fiscal, procurement and/or human resources processes. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents: * Cover letter indicating how you satisfy the minimum and desirable qualifications, * Resume, * Names and contact information for at least three professional references, and * Official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered. Inquiries: Deirdre Nakamura; ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

TEKsystems is seeking an Admin Assistant to join one of our local banks. In this role, the Admin Assistant is responsible for delivering key support services to various internal business units. This position performs a mix of clerical and analytical tasks that sustain routine operational functions, while also providing ondemand support to areas experiencing increased workload or special projects. This person will be on-site and must have reliable transportation. Apply if you are interested and one of our recruiters will give you a call. *Responsibilities:* * Provide support services to internal business units * Perform clerical and administrative duties to maintain efficient department operations * Handle routine analytical tasks and support adhoc requests as needed * Assist in maintaining documentation, records, and internal reporting * Support daily workflow, enabling teams to focus on clientfacing and strategic responsibilities *Qualifications:* * High school diploma, GED, or equivalent experience * Minimum 1 year of office administration experience * Strong organizational, communication, and multitasking skills * Ability to provide dependable support across multiple teams * Knowledge of banking or financial services, including trust, custody, or related products (preferred) *Job Type & Location* This is a Contract to Hire position based out of Honolulu, HI. *Pay and Benefits*The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Honolulu,HI. *Application Deadline*This position is anticipated to close on Jan 31, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Under the direction of the Vision Care Manager or designee, the Optometry Assistant (OA) is responsible for extending the optometrists' capabilities by executing routine and technical tasks of vision care services. The Optometry Assistant duties include front and back office operations and actively ensures patients receive safe, efficient, competent, and quality eye care. EDUCATION/EXPERIENCE: High School Diploma or equivalent education required Current BCLS certification and biannual recertification required One year of optometry experience in an optometry setting or equivalent combination of training and experience preferred Satisfactory completion of a Certified Optometry Assistant training course. Passing score on the national Certified Paraoptometric (CPO) Examination as given by the American Optometric Association required Maintenance of all continuing education requirements to maintain active CPO status required An Equal Employment Opportunity / Affirmative Action Employer

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Diamond Head Mortuary in Honolulu. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) Operate a telephone system handling a large call volume Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications 1+ years of administrative support experience Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) Ability to work well in a team-based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Valid driver's license High School Diploma or equivalent Compensation $20.00/hr. Benefits Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

READVERTISEMENT Title: Admin & Fiscal Support Specialist 0096970T Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, DEPARTMENT OF PSYCHIATRY Band: A Salary: salary schedules and placement information Full/Part Time: Full-Time Month: 11-month Regular/Temporary: Temporary Other Conditions: Temporary, full-time, subject to position clearance and availability of funds. Position is annually renewable depending on performance and/or funding availability. Duties and Responsibilities * *Provides administrative, fiscal, research, and educational support activities. * *Performs procurement and fiscal actions, including the preparation of purchase orders, requisitions, invitations to bid, processes travel requests, p-card reallocation, requests for proposals/quotations or proposal/bid/technical specifications. Reviews and ensures the appropriateness and correctness of travel documents and processes for payment. * *Assist in personnel actions such as recruitment, onboarding, and tracking of training and certification compliance, including for community providers/faculty non-compensated/volunteers. * *Maintain accurate account of project budget information and expenditures, generate financial report spreadsheets as necessary. * *Perform monthly reconciliation of project expenditures; generate monthly invoices ensuring compliance with funding agency's requirements. * Assist in processing and pursing grant and contracts. * *Ensures that all goods and services are purchased in compliance with Federal, State and University guidelines and procedures. * Assists with the preparation of a variety of reports. * Anticipates, recognizes & resolves problems relating to the coordination of key management, operational, planning forums/meetings for the Department. * *Prepare and edit reports, agendas, letters, and complex documents such as quarterly reports that require specific formatting; and gather, interpret, and analyze information. * Work with multiple agencies and affiliated partners at various locations. * Supervision of staff, student hires, and/or volunteers as needed. * Provides general office support in establishing and maintaining files, records and documents; answers general inquiries. * *Coordinates continuing medical education (CME) activities as directed. * *Coordinates meetings/schedules and takes minutes. * Performs other duties as assigned (* Denotes Essential Functions) Minimum Qualifications * Possession of baccalaureate degree in administration, business, education, healthcare, or related field and 1 year of progressively responsible professional experience with responsibilities for business administration (e.g., budget, fiscal, personnel, etc.), educational administration, research administration and/or similar; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Functional knowledge of principles, practices and techniques in the area of business administration (e.g., budget, fiscal, personnel, etc.), educational administration, research administration and/or similar demonstrated by knowledge, understanding and ability to apply concepts, terminology. * Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration (e.g., budget, fiscal, personnel, etc.), educational administration, research administration, and/or similar. * Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area(s) of business administration (e.g., budget, fiscal, personnel, etc.), educational administration, research administration, and/or similar. * Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. * Demonstrated ability to operate a personal computer and apply word processing software. * Working experience with any current or previous university financial or HR system or similar. * Ability to learn and apply guidelines, policies, and procedures. * Demonstrated ability to multi-task; assess situations to prioritize tasks based on importance and deadlines. * Ability to travel independently in a timely and efficient manner, to various locations. Desirable Qualifications * Working knowledge of principles, practices and techniques in the field of business, human resources, and/or fiscal demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. * Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. * Experience meeting requirements for multiple projects with multiple deadlines, which included effective organization, coordination, implementation, and communication. * Experience working in human resources or business-related field performing administrative actions. * Experience and working knowledge of the University of Hawai`i (UH) and the Research Corporation of the University of Hawai`i (RCUH) fiscal and human resources policies and procedures. * Working experience with the University's electronic systems including but not limited to Kuali Financial System (KFS), RCUH Financial Portal, and Jasper Reporting Server (JRS). * Experience using the UH my GRANT system. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents by the closing date: * a cover letter indicating how you satisfy the minimum and desirable qualifications; * current resume; * official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire); * Three (3) professional references (complete with contact information including e-mail address) The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account. Inquiries: Tiffinie Kiyota-Chan - ********************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************