A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture.
If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine.
You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential.
Primary Responsibilities
Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism
Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments
Coordinate domestic and international travel with meticulous attention to detail
Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows
Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused
Foster a collaborative, solutions-driven culture across creative, business, and operations partners
Support family-related appointments, logistics, and special events
Handle personal errands and ad hoc projects with precision
Build and maintain streamlined organizational systems that enable efficiency across all aspects of life
Who You Are
8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments
Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities
A strong communicator who collaborates effectively with business teams and cross-functional partners
Discreet, emotionally intelligent, and trusted to manage highly sensitive information
A committed team player who thrives in a unified, purpose-driven culture
Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
Coordinate and schedule calendar appointments
Manage all incoming and outgoing communications
Schedule travel
Planning events
Qualifications
Bachelor's degree or equivalent
Ability to handle multiple tasks while staying organized
Ability to travel
$39k-61k yearly est. 2d ago
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Administrative Coordinator
Ascend Talent Solutions
Assistant job in San Jose, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
$43k-65k yearly est. 3d ago
Office Administrator
JS Sullivan Development
Assistant job in San Jose, CA
About the Company
We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment.
Position Overview
We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope.
Key Responsibilities
Manage daily office operations to ensure a smooth, efficient, and well-organized workplace
Serve as a primary point of contact for office-related needs, vendors, building management, and service providers
Track and manage utility bills, including PG&E, Water, Waste, etc.
Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc.
Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks
Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects
Maintain office supplies, equipment, and common areas
Assist with onboarding new employees and coordinating internal processes
Help manage calendars, meetings, and internal communications as needed
Take on ad hoc projects and tasks that arise in a fast-moving environment
Proactively identify opportunities to improve office systems, workflows, and organization
Qualifications & Requirements
1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role
Highly organized with strong attention to detail
Self-guided and able to work independently with minimal oversight
Quick thinker who can prioritize and adapt in real time
Agile, flexible, and willing to take on tasks outside of a defined job scope
Comfortable thriving in a fluid environment
Strong communication and interpersonal skills
“No job is too small” mentality, with proactive view of office needs and jumping in where needed
Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe)
Work Environment
In-office role, 5 days per week
Collaborative, hands-on, and fast-paced workplace
Opportunity to gain exposure to real estate development operations and leadership
Modern loft work environment in SOMA
Benefits:
Medical, dental, and vision insurance programs available
Paid time off, including vacation, sick days, and company holidays
Pre-tax commuter benefits
401(k) plan
Opportunities for professional development and career growth
$35k-47k yearly est. 4d ago
Personal Assistant/ Caregiver
Your Home Assistant LLC 3.4
Assistant job in San Jose, CA
Job DescriptionBenefits:
401(k) matching
Flexible schedule
Training & development
Opportunity for advancement
Now Hiring: Compassionate Caregivers & Personal Assistants Start ASAP!
Location: San Jose
Job Types: Full-Time & Part-Time
Pay: $18.45 $22.00 per hour
Join the supportive and growing team at Your Home Assistant where your care makes a real difference every day! Were looking for compassionate, reliable caregivers and personal assistants to help our clients live safely and comfortably in their own homes.
Whether you're an experienced caregiver or new to the field, we provide paid hands-on training and a flexible schedule to match your availability. Start as soon as this week!
Why Youll Love Working with Us:
Weekly Pay Get paid every Friday
ALL Shifts Available Days, nights, weekends
Flexible Scheduling
Overtime Offered
Mileage Reimbursement
Tri-Annual Bonuses
Paid Hands-On Training No experience needed
PPE Kits Provided
Supportive, Engaged Team
Real Growth Opportunities
What Youll Do:
Assist with personal hygiene (bathing, showering, dressing, grooming, eating)
Remind clients to take prescribed medications
Support mobility needs (transfers, walking, transportation to appointments)
Help with daily living tasks and routines
Plan and prepare meals according to dietary needs
Shop for groceries or accompany clients while shopping
Perform light housekeeping (laundry, dishes, tidying up)
Report unusual incidents or changes in condition promptly
Act quickly and responsibly in emergencies
Provide companionship and meaningful engagement throughout the day
Responsibilities vary based on client needs and may include additional non-medical support.
Who We Serve:
Your Home Assistant supports individuals of all ages within their homesincluding seniors, growing families, busy professionals, and those recovering from medical procedures. Every day and every client is differentbut your impact is always meaningful.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$18.5-22 hourly 5d ago
Housing Assistant
Tanimura & Antle 4.2
Assistant job in Salinas, CA
Job DescriptionThe Role: The Housing Assistant plays a key part in maintaining Spreckels Crossing, our modern employee housing community made up of 100 apartments (up to 800 residents), two on-site laundry rooms, a fitness center, and a recreational activity room. The role ensures safe, sanitary, and comfortable housing conditions by cleaning and staging units, supporting daily operations, helping maintain compliance with all H-2A standards. As part of the housing team, you will work in a fast-paced, high-impact environment that supports the needs of our seasonal workforce. This is a year-round position.
Location(s): Salinas, CA, Huron, CA
Areas of Responsibility:
As part of the housing team, deep clean all residential units once residents have moved out.
Launder all linens in preparation for residential unit set up.
Restock housing amenities, including kitchen supplies, bedding, and cleaning products.
Ensure every unit meets all H-2A compliance requirements.
Conduct daily inspections and report maintenance needs.
Routinely clean common areas and amenities.
Assist with minor repairs and touch-up painting.
Assist with setting up furniture and household items.
Use cleaning chemicals safely.
During season start-up, complete move-in inspections and assist residents with housing contracts.
At season end, conduct check-out inspections with residents.
Perform additional duties as assigned to support housing operations
Preferred Qualifications:
1 year of experience in housekeeping, facilities, maintenance, custodial work, or similar
Bilingual and biliterate in English and Spanish
Experience working with employees, tenants, or residents
Ability to work weekends and holidays as needed
Comfortable handling multiple priorities and deadlines
Ability to lift 50 lbs. and perform physical tasks
Ideal Candidate:
Service-oriented and people-focused
A collaborative team player with strong communication skills
Organized and detail-oriented
Self-motivated, reliable, and proactive
Flexible and comfortable in a fast-paced environment
Job Posted by ApplicantPro
$37k-58k yearly est. 9d ago
Site Assistant - San Jose
Edventure_More 3.8
Assistant job in San Jose, CA
EDMO is a national education nonprofit that has been cultivating curious, courageous, and kind kids since 2004. Our award winning camps, classes, tutoring programs (and more!) are designed to engage kids' minds and bodies. Whether in person or online, all EDMO programs are hands-on, interactive and fun, unlocking the inner scientist, artist or coder in every child. At EDMO, we celebrate getting messy and making mistakes while encouraging creativity, critical thinking and collaboration. Central to our mission is our commitment to providing equitable access to our programs regardless of their family's ability to pay. Visit
edmo.org
to learn more.
Job Description
EDMO's summer team members spend 6 weeks of summer connecting with kids, honing leadership skills, and making a real impact - all while rocking wacky costumes and getting pied in the face! Our summer positions offer a unique opportunity to help kids uncover hidden talents and dive deeper into existing talents. Spend your summer pursuing your goals and developing invaluable, transferrable professional skills (including problem solving, management, and coaching).
The Site Assistant is the life line of camp, training on and being ready to hold any position that camp has to offer including Camp Director. Leading up to camp, Site Assistants will train on every role that camp has to offer. Once summer begins, Site Assistants are responsible for filling in wherever they are needed. When they are not subbing for a camp role, they will assist the Camp Director with operational oversight pertaining to their assigned location with a focus on coaching and mentoring other site staff. In addition to a full time summer component, this job includes a part-time spring component that includes training and preparation for camp.
Main duties include:
Participating in any pre-camp training, professional development, or in season meetings
Subbing for any role needed including Counselor, Instructor and Camp Director
Helping the Camp Director manage all aspects of Camp EDMO daily operations
Assisting Camp Director with management of other on site summer programs that are not EDMO (Salinas Location Only)
Coaching, mentoring and training site Instructors and Counselors
Providing high caliber customer service by anticipating and addressing any kid, staff or parent challenges and/or concerns
Communicating with parents as needed, to make sure they are up to date on what their kids are experiencing at camp
Ensuring all staff, campers, and parents are safe and have a positive experience in our program - this includes diligently following all EDMO Covid-19 guidelines and restrictions
Exhibiting the EDMO Vibe and demonstrating through actions and words each of the social emotional learning (SEL) skills of empathy, responsibility, initiative, collaboration, problem solving and emotion management, while also reinforcing these qualities in staff and kids
Reports to: Camp Director
Qualifications
This program requires:
Must be 18 years of age; Previous satisfactory experience working with groups of students;
Successful completion of the Instructional Assistant Exam coordinating with academic level required for the position (May waive requirement with proof of Bachelor's degree with coursework primarily in English, AA degree or completion of 48 college- level units).
If you are missing any of the qualifications listed below, please don't be discouraged! We are ready to train and be flexible for the right applicant. Please still apply if you are enthusiastic about this work and think you would be a strong fit.
Preferred qualifications are:
Bachelor's degree in related area and/or relevant experience
Experienced coach with teaching or educator support experience
A background in or familiar with SEL and STEAM learning methodology
High level of experience providing feedback
Classroom teaching experience preferred
Creative, patient and positive attitude with a willingness to problem solve
Experience (and a love for!) working with kids
High sense of responsibility and dependability
Previous camp experience preferred
Patience, flexibility, and adaptability
Self starter, motivated, but also team player
Credentialed teacher a HUGE plus
CPR/First Aid Certification is required by the full time start date. Certification must include an in-person CPR component. If you are not already certified, some compensation will be available.
Additional Information
This position is part-time during the spring and full-time during the summer. Exact dates to be discussed during the interview process.
Program dates: 6/12/2023-7/7/2023
Hourly pay: $22-$35
Must be fully vaccinated with the COVID - 19 vaccine to work with EDMO
EDMO is an equal opportunity employer that is committed to diversity, equity inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. EDMO makes hiring decisions based solely on qualifications, merit, business needs at the time, and organizational value fit.
$22-35 hourly 3h ago
Administrative Support Assistant
California State University System 4.2
Assistant job in San Jose, CA
The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications.
Key Responsibilities
* Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries
* Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support
* Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions
* Assist students with advising-related processes, registration questions, and Registrar procedures
* Support orientation activities and coordinate advisor assignments and reassignments
* Update and maintain the department website and social media platforms
* Prepare and distribute department communications, flyers, newsletters, and promotional materials
* Supervise and provide work direction to student assistants
Knowledge, Skills & Abilities
* Ability to communicate with constituents in a professional and respectful manner
* Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling
* Ability to compose and appropriately format correspondence and reports
* Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools
* Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available)
* Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data
* Ability to learn, interpret independently, and apply a variety of complex policies and procedures
* Ability to identify deviations from applicable policies
* Ability to perform accurately in a detail-oriented environment
* Ability to handle multiple work priorities, organize and plan work and projects
* Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
* Strong oral communication skills. Must possess excellent customer service and public relations skills
Required Qualifications
* Completion of a high school program or its equivalent
* One (1) year of experience in an office environment
Preferred Qualifications
* Associate degree or equivalent
* Three (3) years of related office work experience
Compensation
Classification: Administrative Support Assistant II
Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12)
CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
* Resume
* Letter of Interest
All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Contact Information
University Personnel
*************
************
CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************.
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************.
Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************.
Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.
Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Advertised: Jan 13 2026 Pacific Standard Time
Applications close:
$4.1k-5.1k monthly Easy Apply 6d ago
House Manager and Family Assistant with Meal Prep Support
Sage Haus
Assistant job in San Jose, CA
Employment Type: Part-time (25-30 hours/wk)
Requirements:
Able to maintain a smoke-free environment
Reliable transportation (mileage reimbursement)
Proposed Schedule: Monday-Friday, 3-9pm, (Open to starting earlier for meal prep before children are home) and Occasional weekends.
About Our Family:
We are a family of five with three children ages 3, 7, and 9, and our home is full, active, and in constant motion. With children in different stages of development, our days naturally include a blend of play, learning, homework, transitions, routines, and evening unwinding.
Our two older children attend the same school, while our youngest is currently in daycare. Afternoons and evenings are the heart of our household rhythm, as school transitions, meals, connection time, and bedtime routines unfold within a short window.
Mom is a stay-at-home parent and deeply engaged in the children's daily lives, and Dad works later hours. As a family, we are intentionally creating a home that feels organized, nourishing, and supportive, working towards consistent routines, meaningful rituals, shared meals, and space for everyone to enjoy the end of the day together.
Until now, we have relied on extended family support, we are excited to welcome someone who enjoys working side by side with a parent, supporting the flow of the home, and contributing to a steady, and well-run household. We value partnership, clear communication, and a warm, structured presence in daily life.
We also travel occasionally, both locally and for longer trips, and appreciate flexibility and reliability when it comes to supporting our family during travel.
Who You Are:
Our ideal candidate is a thoughtful, committed, and proactive professional who can step in as a trusted partner in the home. This person is not just a helper but a supportive extension of the family, bringing steadiness, initiative, and care to the daily rhythm of our household.
They are able to take initiative and jump in where needed, keeping things moving and anticipating household and child-related needs, while also understanding and following Mom's lead. Learning how to best support her, delegate tasks, and ease her mental load is central to this role.
Equally important is the ability to balance the needs of the children and the household, creating systems, routines, and structure that foster harmony and flow throughout the home. They should have the emotional awareness and adaptability to read the room, respond to each child's unique personality and needs, build trust, engage in meaningful play, and support the family in a way that feels natural and connected.
Key qualities include:
Kind, patient, and composed, able to maintain calm and positivity in a busy home
Energetic and engaged, genuinely enjoying time with children while responding to their individual needs and personalities, creative and resourceful.
Proactive and observant, able to anticipate what needs attention while following direction
Collaborative and adaptable, comfortable working hand-in-hand with Mom as a supportive partner
Organized and reliable, able to maintain structure for meal planning, after-school support, bedtime routines, and overall household systems
Relationally intuitive, able to build trust, connect, and adapt to different personalities and dynamics in the home
Long-term oriented, excited to grow with the family and become a consistent, trusted presence
This person thrives in a home that is full of life while bringing both initiative and thoughtful awareness to ensure the household runs smoothly, children's needs are met, and a balanced, harmonious environment is maintained alongside the parents.
Key Responsibilities: Household Management & Organization
Maintain organization systems for closets, pantry, storage areas, and toys
Daily reset and tidying of common areas; prepare home for cleaning services
Coordinate donation drop-offs and pick-ups
Support packing and unpacking for travel or seasonal transitions
Daily Tidy: Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
Maintain indoor plants
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Maintain running household supply lists
Run errands including grocery shopping, returns, and occasional children's gift shopping
Meal Planning & Preparation
Plan and prepare simple, healthy family dinners (Monday-Thursday; Friday optional)
Collaborate on ideas then fully manage dinner prep and execution.
Prep fresh fruits and healthy snacks daily for easy access
Support prep and pack of school lunches for children
Create lists and support as needed grocery shopping for meals/pantry needs
Clean and reset kitchen after meal prep
Please keep in mind:
Family is open to services like HelloFresh or similar for simple dinners
Meals should be simple, nourishing, and family-friendly
Mom follows separate macro-based meals
Creativity and ideas around meals are welcomed and encouraged
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (clothing, towels, bedding)
Keep laundry areas tidy and well-stocked
Family Support & Child Assistance
After-school support through evening routines
Assist with pick-ups as needed (using own vehicle with mileage reimbursement)
Homework support, playtime, and child engagement with all 3 kids
Help prep backpacks, clothing, and snacks for the next day
Support dinner, cleanup, and bedtime routines (goal bedtime: 8:30pm)
Occasional date-night coverage
Special Projects & Home Care
Organize and refresh specific household zones (entryway, mudroom, toy areas)
Clean and maintain humidifiers, air purifiers, and washing machines
Assist with seasonal organization and special household projects
Administrative & Personal Assistant Support
Assist with light scheduling, travel planning, and family logistics
Support family calendar management and reminders as needed
Travel Considerations
Occasional domestic travel (e.g., LA) where candidate may join family
We occasionally travel domestically and internationally. You may choose to accompany us on domestic trips, with expenses covered and expectations agreed in advance. For our annual extended family travel (~5-6 weeks), structured paid leave is provided so your income and benefits remain consistent.
How to Apply
Please submit:
A brief note explaining why you'd be a great fit for this role
Your updated resume
At least 3 professional references prepared
Please note this role requires a background check
Disclaimer:
When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry - you can unsubscribe at any time if it's not for you.
$39k-63k yearly est. Auto-Apply 3d ago
Outdoor Adventure Trip Assistant
Student Union, Inc., San Jose State University 4.4
Assistant job in San Jose, CA
Outdoor Adventure Trip Assistant JobID: 531 Spartan Recreation/Student Assistant Additional Information: Show/Hide Job Title: Outdoor Adventures Trip Assistant Classification Title: Student Assistant II Job Code/Grade: Hourly, Non-Exempt
Department: Spartan Recreation
Supervisor: Outdoor Adventures and Rental Center Supervisor
Location: Spartan Recreation & Aquatic Center (SRAC)
The Student Union of San Jose State University is 501(c) (3) nonprofit auxiliary that maintains two major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.
Mission
The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.
Job Summary
The Student Operations Supervisor assists with the overall daily operation of the Spartan Recreation & Aquatic Center (SRAC). This includes, supervising student staff, recreation programs, and general use of the building, including opening and closing of the facility. Under the direct supervision of the SRAC Operations Manager.
Essential Functions and Tasks
* Assist with program safety by following and enforcing all safety parameters and logistics set forth by the Outdoor Adventures and Rental Center Supervisor in accordance with the policies and procedures of the Student Union.
* Assist with facilitating group dynamics, trip needs, risk management procedures and emergency procedures.
* Assist the Outdoor Adventures and Rental Center Supervisor in creating an environment of learning, physical and psychological safety, and quality service on all Outdoor Adventures programmatic offerings.
* Assist in interpreting and implementing proper policies and procedures on outdoor trips as well as on campus.
* Assist the Outdoor Adventures and Rental Center Supervisor with pre-trip and post-trip administration tasks including but not limited to: designing itineraries and communicating with participants for trips.
* Assists Outdoor Adventures and Rental Center Supervisor to ensure outdoor equipment and gear is inspected, used properly and in a safe manner.
* Attend scheduled staff meetings, training days, and workshops.
Knowledge, Skills and Abilities (KSAs)
* Knowledge of general facility operations, to include basic maintenance and custodial experience preferred.
* Strong customer service and interpersonal skills, ability to manage conflicts.
* Able to lift 45 pounds safely and stand for an extended period of time.
* Maintain a professional appearance and attitude.
Qualification and Specifications
* Current First Aid/CPR/AED certification, American Red Cross preferred. Online certifications will not be accepted. (May be obtained as part of training/onboarding.)
* Must be a current matriculated SJSU student
* Must be a matriculated SJSU student and continuously enrolled at least half-time* during the academic term. *Half-time is defined as follows: Enrollment Status Half-time Units Undergraduate and Post baccalaureate Students 6.0-8.0 hours/semester.
Physical Demands and Work Environment
* The position works in an indoor, recreation facility program-oriented environment.
* The physical demands of this position are described below
* ?Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).
* Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
* Lifting and carrying, often 10-25lbs, frequently 26-50lbs, occasionally 50-75 lbs. iv. Hearing and speaking to exchange information in person or on the telephone.
* Dexterity of hands, fingers, and wrists to operate a computer keyboard and calculator.
Minimum Hourly Salary: $19.00 - Maximum Hourly Salary: $21.75
* This position is non-exempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.
* In general, the position works a schedule based on business needs and requires early morning, evening and weekend work.
* When school is in session student assistant may work up to, but not in excess of 20 hours per week (among all concurrent positions).
* When classes are not in session (i.e. summer break) student assistant may work up to, but not in excess of 40 hours per week.
Benefits
This position is employed through Student Union at San Jose State University which offers employees to receive 24 hours of sick pay during the calendar year.
Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of race, color, religion, national origin, age, sex, marital status, pregnancy, disability, veteran's status, or sexual orientation consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.
California State University (CSU) Learning & Development
Within the first month, all employees are required to complete the following compliance online training sessions through CSU Learn, the University's employee training platform. Employees will be enrolled in
the training soon after their appointment is processed and will be notified via email from *****************.
* CSU - Injury and Illness Prevention Program - one time course
* CSU - Preventing Discrimination and Harassment for Non-Supervisors - required every two years
* CSU - Sexual Misconduct Prevention Program (Title IX) - required every year
* Data Security and FERPA - required every two years
Background Check and Fingerprinting
Student Union employees are required to undergo and completed a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work they will be doing.
In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background.
California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
$19-21.8 hourly Easy Apply 29d ago
ICU Grave Assistant
Pacific & Santa Cruz Veterinary Specialists
Assistant job in Santa Cruz, CA
At Pacific & Santa Cruz Veterinary Specialists, our team shares a passion for exceptional patient care and a deep sense of teamwork. We work closely across departments to ensure every pet receives the highest quality of care and every client feels supported. Our culture is built on collaboration, respect, and learning. Team members are encouraged to grow their skills through mentorship, continuing education, and hands-on experience in a supportive environment.
Position Overview
Intensive Care Unit assistants are under the direct guidance and supervision of the ICU tech and doctor. Incumbents of this position are required to assist the practitioners and ICU tech to the fullest possible extent, to help improve the quality of care given to the patients of Pacific and Santa Cruz Veterinary Specialists and to aid the practitioners in achieving greater efficiency by relieving them of technical work and administrative detail.
The ICU assistantassists the technicians, doctors, and CSR in all duties of the ICU. The responsibilities vary with current needs of the hospital staff, the season of the year, and the individual abilities demonstrated by the employee.
The ICU assistants primary duties are to assist with all cleaning and stocking of the ICU to provide optimal support to the technicians and flow of the room. They are also to assist the ICU technician with patient treatments and tasks when trained and approved in this area. It is imperative that the ICU assistant is available to the ICU technician or doctor with the examinations and treatments of the ICU patients.
ADVANCEMENT
Assistants in this practice will be taught and trained to the limits of their potential. If, during training, an individual shows interest in a specific field, such as radiology or anesthesiology, continuing education in that field will be encouraged. Such encouragement may be in the form of a subsidy for taking outside courses or formal training given in the practice.
The ICU tech will use every appropriate opportunity to continue the training and advancement of the ICU assistants. When able the ICU tech will perform treatments with the assistant to help them grow and learn a new skill set.
MAJOR DUTIES
ICU Priorities
: Making sure that ICU stays a smooth and fully functioning room. This includes but is not limited to stocking syringes, needles, catheters, IVF supplies, bandage material, foods (wet/dry/treats), thermometer probes, paper towels, lab supplies, laundry, pee pads, and medications. Taking out the trash/recycling. Changing patients bedding and litter pans. Monitor and refill water bowls. Feeding patients as directed by the ICU nurse in charge. Walking patients outside. IV fluid totals at 8/12/4. Sweeping and mopping all ICU floors. Wiping down counter tops/shelves/fluid pumps. Completing the daily check off list along with the ICU nurse on shift.
Animals:
Ability to restrain for procedures performed by technicians or doctors, knowledge of common diseases, their symptoms and means of transmission, administration of oral medications, assessment of change in animal status. Care for the comfort of the patient including walking, changing bedding, feeding, and watering.
Diagnostics:
Performance of in-house laboratory tests, completion of forms for outhouse laboratory, filing of laboratory reports and clean-up of laboratory area. Performing radiographs on ICU patients when treatment is unable to perform them in a timely manner.
Assisting:
Animal restraint, TPRs (when authorized), medication administration, filling prescriptions, and entering charges (ICU lead to determine when the charge training will happen for all assistants), set up for simple procedures or treatments, assist with Dr examinations and anticipate the needs of the doctor and technicians.
Inventory:
Stocking of all ICU supplies including the ICU hall closet, ICU injectable area, and the ICU cat room, filling out storeroom requisition (on Monday and Thursday mornings).
Public Relations
: Professional, cheerful, and helpful attitude when in contact with pet owners, knowledge of health care recommendations in order to answer questions or facilitate passing info along to the appropriate person(s).
Hospital Physical Plant:
Only when there is down time the ICU assistant can assist other departments in the general cleaning of public and employee areas, including pharmacy, exam rooms, hallways, radiology, ultrasound, and lab. Goal is to help maintain clean, odor-free, and organized environment.
OTHER DUTIES
Dispensing medication which the doctor has prescribed.
Follow daily, weekly, and monthly cleaning duties checklist
Primarily responsible for dog walking, cage cleaning and general ICU cleaning.
Be sure supplies are always available in ICU and closet.
Assisting in cleaning any area of the hospital that is used for treatments on ICU patients.
Qualifications (Required)
High school diploma or equivalent
One or more years' experience in a veterinary environment, successfully performing all of the duties of this position
Has experience in Animal husbandry, TPRs, restraint, and medicating
Preferred Skills (Nice to Have)
Experience in a specialty hospital
Care and Compassion - displays a desire to build rapport, provide personal assistance, and emotional support
Animal Restraint and Safety - uses sound judgment when handling patients and always takes appropriate precautionary steps when needed
Communication - uses effective and appropriate methods of interacting with others
Team Orientation - works cooperatively with the team to address tasks and accomplish goals
Dependability - demonstrates responsibility in completing all job tasks
Cleanliness Standards - consistently follows sanitization and sterilization policies and procedures
Energy and Productivity - completes tasks quickly and thoroughly without prompting
Time Management - manages time and prioritizes work tasks effectively
Technical Skills and Learning - keeps up-to-date with new technical skills and knowledge in the field
Care and Use of Equipment - takes appropriate steps to perform operation checks and maintenance of equipment
Schedule:
Sunday - Tuesdays from 8:30PM-7AM
We can offer a 4th shift. It would be a swing or grave shift in treatment (ER), not on Wednesday
What We Offer
We care deeply about supporting our team members - professionally and personally. Benefits include:
Medical, dental, and vision insurance
Paid Parental Leave (birth, adoption, foster)
401(k) with discretionary contribution
Team Member Pet Discounts
Emotional wellbeing support - including Calm app access and 24/7 EAP
CE stipends and career development resources
Grant Circle - a relief fund for team members facing personal hardship
Local hospital culture backed by national resources
Pay Range$21-$25.67 USD
At PetVet Care Centers, we're committed to a Culture of Care - for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.
Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.
You care for pets. We care for you.
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
PetVet respects your privacy and is committed to protecting your personal information. Please see our privacy notice for additional information about our data practices.
$21-25.7 hourly Auto-Apply 31d ago
Scheduling Administrator
Securitas Inc.
Assistant job in San Jose, CA
Key Responsibilities Scheduling & Workforce Coordination * Assist with weekly and monthly scheduling to ensure accurate coverage across all assigned client sites. * Manage shift changes, call-offs, and time-off requests to prevent coverage gaps. * Maintain and distribute staffing rosters, contact lists, and post assignments.
* Support overtime and shift optimization efforts to maintain cost-effective coverage.
Payroll & Timekeeping
* Review and verify officer timecards for accuracy prior to payroll submission.
* Track attendance, overtime, and missed punches while ensuring compliance with state and company policies.
* Collaborate with HR and payroll teams to resolve discrepancies and ensure timely processing.
Operational & Administrative Support
* Support day-to-day operations by coordinating resources, managing documentation, and assisting with project deliverables.
* Prepare and distribute weekly and monthly performance and operations reports.
* Provide after-hours or emergency response coverage as required.
Invoicing & Financial Oversight
* Assist with monthly invoicing and invoice review, ensuring billing accuracy and consistency between schedules, timekeeping, and client requirements.
* Reconcile discrepancies and collaborate with operations and finance teams to ensure accurate billing and recordkeeping.
* Support reporting and tracking of operational budgets and costs as needed.
HR Liaison & Recruitment
* Support recruitment efforts including candidate screening, interviews, and onboarding.
* Coordinate new hire documentation, training schedules, and badge issuance.
* Serve as a liaison with HR on employee relations, attendance, and performance issues.
Client Relations & Site Visits
* Conduct regular site visits to assess officer performance, post conditions, and client satisfaction.
* Communicate client feedback and service issues promptly to management.
* Assist in preparing client updates, service audits, and review meetings.
Qualifications
* 2-4 years of experience in security, operations coordination, or scheduling.
* Proficiency with scheduling systems, timekeeping platforms, and Microsoft Office Suite (Excel, Outlook, Word).
* Strong analytical and organizational skills with a high attention to detail.
* Excellent interpersonal and communication skills, both written and verbal.
* Must possess or be able to obtain a valid California Guard Card.
* Flexible availability, including nights, weekends, and holidays as needed.
* Experience with finance or invoicing is a plus.
"Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic."
#AF-PSIL
$38k-56k yearly est. 17d ago
Caregiver / Personal Assistant
Executive Home Care
Assistant job in Campbell, CA
Benefits:
Supportive Work Environment
Professional Development Opportunities
Flexible Scheduling
401(k)
Flexible schedule
Make a Meaningful Difference Every Day - Join Our Team at
Executive Home Care!
Are you a compassionate, dependable individual who enjoys helping others?
Executive Home Care
is looking for caregivers and personal assistants to support clients in living safely, comfortably, and independently in their own homes.
Whether you're an experienced professional or just starting out, we offer paid hands-on training and a flexible schedule to fit your lifestyle - you could start as soon as this week!
Why You'll Love Working With Us:
· Bi-weekly Pay
· All Shifts Available - Days, nights, weekends
· Flexible Scheduling - We work with your availability
· Overtime Opportunities
· Mileage Reimbursement
· Tri-Annual Bonuses
· Paid Training - No experience required
· Supportive, Engaged Team Environment
· Real Opportunities for Growth and Advancement
What You'll Be Doing:
· Assist clients with personal care (bathing, dressing, grooming, eating)
· Medication reminders
· Support with mobility (transfers, walking, transportation)
· Help with daily routines and independent living tasks
· Prepare meals based on dietary needs
· Grocery shopping or accompanying clients on errands
· Light housekeeping (laundry, dishes, tidying)
· Monitor and report changes in health or behavior
· Respond responsibly in emergencies
· Offer meaningful companionship and emotional support
Responsibilities vary by client and may include other non-medical support tasks.
Who We Serve:
We provide in-home support to individuals of all ages - including seniors, busy families, professionals, and those recovering from illness or surgery. Every client is unique, but the care you provide will always be meaningful. Compensation: $19.00 - $23.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Since 2004, Executive Home Care has been a critical resource for families looking for in-home care for their loved ones.
Executive Home Care provides outstanding training and benefits for the caregivers we place. The professional development of our staff is important to our clients; they want to know that their caregiver is skilled, knowledgeable, and experienced in the field.
Additionally, our caregivers enjoy attractive benefits in addition to the features of the job that make it inherently rewarding. When you put the two together, you get a winning combination that makes for a great job with incredible long-term potential.
Executive Home Care is currently hiring dedicated, compassionate people who enjoy helping others. As a professional caregiver, you will provide direct care to seniors who need a little help with everyday living.Experience in healthcare is not necessary, and all training is provided.
Explore Opportunities Near You
If you are looking for a career in a fast-growing industry and you want to improve the lives of people in your community, then we want to hear from you.
$19-23 hourly Auto-Apply 60d+ ago
Float HSS I (Medical Assistant) (Watsonville)
Planned Parenthood Mar Monte Careers 4.1
Assistant job in Watsonville, CA
Float Health Services Specialist I Full-Time | 40 hours a week Watsonville Health Center, Watsonville, CA Float travel to Salinas and Seaside DESCRIPTION OF DUTIES: (as appropriate to work site and scope of services)
Travels to PPMM locations as required
Provides direct service in all the health center specific areas including, sexual and reproductive health, abortion, prenatal, family medicine, as appropriate to scope of services and health centers;
Provides patients with accurate information regarding Planned Parenthood services, including questions pertaining to contraception, options, and funding sources;
Contributes to achieving health center productivity goals;
Screens financial, medical and social history with correct documentation of pertinent information
Demonstrates PPMM customer service standards;
Solicits donations from patients per PPMM guidelines.
Demonstrate PPMM workplace values and service standards.
Follows all patient care standards
Front Office Check-in & Check-out:
Communicates professionally and accurately about services, payment and appointment scheduling.
Provides paperwork to patients and secures payment and insurance information as needed for billing purposes.
Enters accurate patient information into Electronic Practice Management System (EPM)
Makes Health Center appointments, provides information and appropriate referrals
Contacts insurance companies to obtain benefit information and authorization for services
Ensures accuracy of charges and posts charges to EPM for all pay types following established practices and procedures.
Runs end-of-day reports as directed by Center Manager.
Responsible for ensuring all charges are entered same day and all charges must be completed by close of business day.
Handles patient check-out, calculates and collects fees, solicits contributions, schedules future appointments.
Contacts appropriate Health Center staff and billing department personnel as necessary to obtain information needed to complete billing and to resolve errors.
Notifies supervisor of discrepancies or unusual occurrences in daily billing or computer software/hardware.
Responsible for scanning all documents in patients chart at date of service
Responsible for completing all billing tasks and corrections within 72 hours of receipt
Responsible for following all PPMM financial policies and procedures
Prepares charts for next day appointments; completes confirmation calls and chart prep as
needed.
Back Office Lab & Direct Care: Check-in & Check-out
Performs moderately complex lab testing including: Pregnancy tests, STI/HIV testing from blood and urine collection and phlebotomy/ and venipuncture.
Prepares daily patient lab samples for transfer to appropriate lab(s) including maintaining lab logs and running lab report for daily reconciliation.
Completes lab controls as needed.
Checks refrigerator temperatures.
Cleans instruments, exam rooms, lab area, and autoclave as assigned.
Prepares patients for exams and assists in exam room when needed;
Provides pregnancy testing, information and referral, schedules PT clients for follow up family planning or other appropriate services;
Performs lab work and venipuncture;
Prepares examination room with appropriate supplies for examination and cleans room;
QUALIFICATIONS
High School Diploma or General Education Diploma (GED)
Able to communicate sensitive information across a range of diverse backgrounds (both verbal and written)
General knowledge of Windows based computer applications and willingness to learn new computer skills
Ability to work in a busy environment, handling multiple tasks simultaneously without
compromising accuracy, attention to detail and respect to patients and staff
REQUIREMENTS
Satisfactory completion of an initial health screening within 10 days of first date of employment
Completes all HSS I training requirements within first year of employment
No active performance issues at the time of promotion to HSS II
Able to work nights and weekends as required
Able to work at a variety of PPMM locations
$26k-47k yearly est. 26d ago
Secretary, Support Services
Hollister School District
Assistant job in Hollister, CA
Hollister School District SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required. Maintains accurate records and files, types a variety of material including forms and reports. Processes purchase orders, collects time sheets, comp time and mileage, forms. Receives, reviews and routes all mail or correspondence. Compiles and organizes information for the preparation of reports as assigned. Composes memos & correspondence as needed for assigned program. Prepares and maintains variety of lists and databases. Contacts schools and agencies regarding student information. Provides work direction to other clerical personnel. Orders material & supplies and distributes as needed. Makes phone calls and office calls independently. Mails a variety forms and materials to parents and schools. Arranges and coordinates district, school and community activities related to assigned programs. Coordinates various district, city, county, regional and states services as directed. Acts as receptionist, answers telephone, provides information and sets up appointments. Types letters, or training material, in English and/or Spanish. Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program. Performs related duties as required.
Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM
This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy).
Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM
This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy).
Comments and Other Information
The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.
$30k-43k yearly est. Easy Apply 40d ago
Backoffice Assistant
Leapstart
Assistant job in Cupertino, CA
At Leapstart After School, we are more than an after-school program - we're a hub for learning, growth, and innovation. We're seeking an organized and energetic Backoffice Assistant to join our team. This versatile role is ideal for someone with a passion for learning, a commitment to excellence, and a knack for managing diverse responsibilities.
What You'll Do:
Customer Support & Billing:
Provide exceptional service to parents, addressing inquiries promptly.
Manage billing, payments, and fee collection.
Accounting & Tax Preparation:
Maintain accurate financial records and assist in preparing tax documentation.
Digital Marketing & Canva Design:
Design engaging graphics and manage marketing campaigns across digital platforms.
Technology Implementation:
Support the setup and troubleshooting of software and tech tools for the team.
HR, Recruiting & Payroll:
Assist in recruiting, onboarding, and processing payroll for staff members.
Purchasing & Facility Management:
Handle supply orders and vendors ensuring the facility is safe, clean, and well-equipped.
Fleet Management:
Oversee vehicle schedules and maintenance for student pickups.
Online Research:
Conduct research to support programs, curriculum, and operational needs.
Paperwork & Compliance:
Organize documentation and ensure compliance with legal and regulatory standards.
Vendor Follow-ups & Bill Payments:
Coordinate with vendors and manage timely payments.
What We Need From You:
A willingness to learn and take initiative.
High energy and a positive attitude.
Strong organizational and time-management skills.
Attention to detail and a commitment to accuracy.
Integrity and a professional demeanor.
Aptitude for using technology and problem-solving.
Preferred Qualifications:
Experience in office administration, accounting, or customer service.
Familiarity with digital marketing tools, Canva, and payroll software.
Ability to multitask and prioritize in a fast-paced environment.
Why Join Leapstart? Our Benefits Speak for Themselves:
Full Coverage: Dental, Vision, and Life Insurance - 100% employer-paid.
Health Support: Contribution towards health insurance.
IRA Matching: Plan for your future with our retirement program.
Time Off: Enjoy 40 hours of paid holidays and sick days annually.
Celebrate Together: Birthday celebrations and bi-annual team events.
Growth-Oriented: Opportunities for professional development and skill-building.
Ready to Take the Leap?
If you're excited to contribute to a thriving after-school environment and grow alongside a team that values education, innovation, and integrity, we'd love to hear from you. Apply today and become a key player in our Leapstart family!
$26k-37k yearly est. Auto-Apply 60d+ ago
Campus Assistant
Basis Independent Schools
Assistant job in San Jose, CA
BASIS Independent Silicon Valley Upper is seeking a qualified Campus Assistant for immediate hire! What We're Looking For The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment.
BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth.
Your Primary Responsibilities
Monitoring students
Performing clerical tasks
Additional tasks as assigned
Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods
Be punctual and reliable
Position Qualifications
Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools.
Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building.
Benefits:
BASIS Independent Schools offers a comprehensive benefits package which includes:
Competitive salary dependent on education and experience.
Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools.
Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred.
Three PPO medical plans to choose from, as well as dental and vision insurance.
An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit.
Student tuition remission for your children to attend our schools.
$26k-37k yearly est. 6d ago
Sp. Ed. Inst. Asst. II- (3 hrs. daily)
Union Elementary
Assistant job in San Jose, CA
The District is situated between the beautiful Los Gatos foothills and the city of San Jose. The District occupies the southwest corner of Santa Clara County where its six elementary schools and two middle schools are nestled within seven square miles of family homes and neighborhoods. Our schools are leading the way in providing future-ready, innovative learning opportunities for our nearly 5,500 students. Our District team works collaboratively to create innovative and engaging learning experiences for all students that support and meet the needs of the whole child. The District is committed to building a comprehensive academic and developmental foundation of excellence for all students to flourish and develop at their individual pace.
See attachment on original job posting
Experience working with school students in the classroom.
* Completed Online Application on SchoolSpring *Resume *Letters of Reference Welcome *Letter of Introduction Encouraged
$26k-37k yearly est. 39d ago
Travel Journey Assistant
Destinytravel
Assistant job in San Jose, CA
As a Travel Journey Assistant, you will support travelers through the entire planning and preparation process. Your role is to assist with trip details, respond to questions, manage updates, and ensure every client feels guided and cared for from start to finish. You'll help travelers feel secure in their decisions and excited about their upcoming adventures.
At Destiny Travels, we take pride in delivering personalized support that brings every trip to life.
Key Responsibilities
• Respond to inquiries via phone, email, and chat.
• Support itinerary changes, cancellations, and travel-related adjustments.
• Provide clear, accurate destination requirements and documentation information.
• Confirm all travel logistics and maintain follow-up communication.
• Address concerns with understanding, patience, and timely solutions.
Benefits
• Remote role with flexible hours.
• Access to travel discounts, education, and career-development tools.
• Collaborative and uplifting team culture.
• Opportunities to deepen experience in travel coordination.
What We're Looking For
• Excellent communication and customer-focused mindset.
• Experience in service or hospitality is a plus.
• Organized, dependable, and detail-oriented.
• Tech-savvy and comfortable using digital tools.
• Passionate about travel and client care.
$26k-37k yearly est. 12d ago
HVAC Assistant
Bellows Plumbing, Heating, Cooling & Electrical
Assistant job in Santa Cruz, CA
Bellows Plumbing, Heating, Cooling & Electrical has a full time positions available for a HVAC apprentice and helper. The ideal candidate will not only be a hard worker but also be a quick learner with a positive attitude who can work under pressure. This position assists an HVAC Installer or Lead Installer with installing of HVAC equipment in residences throughout the South Bay.
Preference given to applicants with experience in HVAC
Requirements:
Able to lift and carry 75 pounds
Ability to work in confined space, crawl spaces and attics
Ability to work in extreme temperature environments
Ability to meet physical and stressful demands of job
Strong manual dexterity
Strong Work Ethic
Ability to problem solve
Ability to work at constantly changing work site
Punctual and reliable
Fast Learner
Able to take directions
Clean DMV, California Driver License
Clean and neat appearance
Fluent English
Strong communication skills
Attention to detail
Team player
Drug-free
Working environments vary from working in indoor spaces to outdoor spaces with exposure to dust and other particulates
Bellows offers:
Generous Pay depending on experience
Benefits (medical, dental, orthodontia)
Holiday Pay
Sick Pay
401K with 4% Company Match
Chiropractic benefits
Vacation
Training
Family Friendly Hours
Positive Work Environment
Growth Potential
We are Bellows Plumbing, Heating, Cooling & Electrical Inc. We are one of 5000 Fastest Growing Company and "Best of Santa Cruz" recepient. We care about our customers and we care about our team. Come work for a company that respects its employees for their individual talents and abilities! We are looking for amazing people to join our team. Check us out at ***********************
Bellows Plumbing, Heating, Cooling & Electrical is an opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
$26k-38k yearly est. Auto-Apply 60d+ ago
Personal Assistant/ Caregiver
Your Home Assistant LLC 3.4
Assistant job in Boulder Creek, CA
Job DescriptionBenefits:
401(k) matching
Flexible schedule
Opportunity for advancement
Now Hiring: Compassionate Caregivers & Personal Assistants Start ASAP! Job Types: Full-Time & Part-Time
Pay: $16.50 $20.00 per hour
Join the supportive and growing team at Your Home Assistant where your care makes a real difference every day! Were looking for compassionate, reliable caregivers and personal assistants to help our clients live safely and comfortably in their own homes.
Whether you're an experienced caregiver or new to the field, we provide paid hands-on training and a flexible schedule to match your availability. Start as soon as this week!
Why Youll Love Working with Us:
Weekly Pay Get paid every Friday
ALL Shifts Available Days, nights, weekends
Flexible Scheduling
Overtime Offered
Mileage Reimbursement
Tri-Annual Bonuses
Paid Hands-On Training No experience needed
PPE Kits Provided
Supportive, Engaged Team
Real Growth Opportunities
What Youll Do:
Assist with personal hygiene (bathing, showering, dressing, grooming, eating)
Remind clients to take prescribed medications
Support mobility needs (transfers, walking, transportation to appointments)
Help with daily living tasks and routines
Plan and prepare meals according to dietary needs
Shop for groceries or accompany clients while shopping
Perform light housekeeping (laundry, dishes, tidying up)
Report unusual incidents or changes in condition promptly
Act quickly and responsibly in emergencies
Provide companionship and meaningful engagement throughout the day
Responsibilities vary based on client needs and may include additional non-medical support.
Who We Serve:
Your Home Assistant supports individuals of all ages within their homesincluding seniors, growing families, busy professionals, and those recovering from medical procedures. Every day and every client is differentbut your impact is always meaningful.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The average assistant in Salinas, CA earns between $22,000 and $44,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in Salinas, CA
$31,000
What are the biggest employers of Assistants in Salinas, CA?
The biggest employers of Assistants in Salinas, CA are: