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Branch office administrator jobs in Rock Island, IL - 51 jobs

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  • Branch Office Administrator - Davenport, IA

    Edward Jones Careers 4.5company rating

    Branch office administrator job in Davenport, IA

    If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $40k-50k yearly est. 4d ago
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  • Office Administrator

    Camping World 4.3company rating

    Branch office administrator job in Davenport, IA

    Camping World is seeking an Office Administrator for our growing team. The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll. What You'll Do: * Breakdown, post and submit funding paperwork for all Sales transactions * Process and post all cash receipts, credit card payments, scanned checks and ACH payments * Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit * Process and facilitate all payroll and Human Resource paperwork for submission to corporate office * Sort, review and post all vendor invoices and credit card transactions with correct GL coding * Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions * Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager * Assist the General Manager in running an efficient, organized dealership * Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures * Provide excellent customer service and maintain vendor/customer relations What You'll Need to Have for the Role: * Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint). * Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired * Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines * High level of interpersonal skills to resolve A/P issues * Ability to handle sensitive and confidential information and situations * High level of demonstrated poise, tact and diplomacy * Strong written and verbal communication skills * Ability to interact and communicate with individuals at all levels of the organization * Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment * Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands * May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices Pay Range: $18.81-$22.75 Hourly In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ****************************** We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.
    $18.8-22.8 hourly Auto-Apply 33d ago

  • Office Administrator

    Freedomroads

    Branch office administrator job in Davenport, IA

    Camping World is seeking an Office Administrator for our growing team. The Office Administrator will help support the dealership with sales paperwork, payments, inventory and payroll. What You'll Do: Breakdown, post and submit funding paperwork for all Sales transactions Process and post all cash receipts, credit card payments, scanned checks and ACH payments Maintain Dealership inventory including stocking in new and used inventory, intercompany transfers and monthly floor plan audit Process and facilitate all payroll and Human Resource paperwork for submission to corporate office Sort, review and post all vendor invoices and credit card transactions with correct GL coding Perform /oversee title work process and procedures including MSOs, POAs and other documentation, fees and related sales tax submissions Prepare/ provide reports, schedules or requests for additional information on a timely basis to the Area Controller, corporate office or General Manager Assist the General Manager in running an efficient, organized dealership Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures Provide excellent customer service and maintain vendor/customer relations What You'll Need to Have for the Role: Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint). Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds & Reynolds) strongly desired Strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines High level of interpersonal skills to resolve A/P issues Ability to handle sensitive and confidential information and situations High level of demonstrated poise, tact and diplomacy Strong written and verbal communication skills Ability to interact and communicate with individuals at all levels of the organization Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands May hold up to 25 lbs and/or move up to 50 lbs. with assistive devices Pay Range: $18.81-$22.75 Hourly In addition to competitive pay, we offer Paid Time Off, 401(k), an Employee Assistance Program, Good Sam Roadside Assistance, discounts, paid parental leave (if eligibility is met), Tuition Reimbursement (if eligibility is met), and on the job training opportunities. Full-time associates are offered a comprehensive benefit package including medical, dental, vision and more! Part-time associates are offered access to dental & vision coverage! For more information please visit: ****************************** We are an equal employment opportunity employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, veteran or uniformed service-member status, genetic information, or any other basis protected by applicable federal, state, or local laws.
    $18.8-22.8 hourly Auto-Apply 34d ago

  • Dental Office Coordinator

    Cordental Group

    Branch office administrator job in Bettendorf, IA

    Bettendorf Dental has an immediate opening for an experienced Dental Office Coordinator. Dental insurance knowledge is a plus! The daily job duties for this position will include greeting and checking out patients, treatment planning, submitting preauthorization's, and more. Full Time schedule Monday thru Friday 8-5. This practice is a fast-paced, patient-centric dental practice focused on improving the dental health of our patients. Ideal candidates will have a minimum of 2 years dental office experience, insurance knowledge, and dental software proficiency. Fulltime employees receive a generous compensation package inclusive competitive wage commensurate with experience, paid time off packages, paid life insurance, annual matching 401(k) plan and access to full suite of elective benefits.
    $29k-40k yearly est. 12d ago

  • Office Coordinator

    Pathway Living Center

    Branch office administrator job in Clinton, IA

    Job DescriptionSalary: $18 - $20 The Office Coordinator is a key player in supporting Pathways holistic approach to mental health services by ensuring smooth and effective communication across all levels of the organization. This role is crucial for integrating various program components, facilitating coordination among team members, and maintaining operational efficiency. The Office Coordinator is responsible for creating and sustaining an organized, healthy, and safe working environment, which is essential for the well-being and productivity of all team members. In addition to managing day-to-day administrative tasks, the Office Coordinator will play a vital role in supporting the delivery of mental health services by ensuring that all administrative functions are carried out efficiently and accurately. This includes overseeing the flow of information, managing schedules, and handling logistical support to enable the seamless operation of programs and services. The Office Coordinator will also contribute to the development and implementation of office procedures and best practices that align with Pathways mission and values. The position requires a proactive and resourceful individual who can exercise initiative and independent judgment while working under general supervision. The Office Coordinator will collaborate with various departments and external partners to support the organizations goals and enhance its capacity to deliver high-quality mental health services. This role is instrumental in ensuring that the organizational infrastructure supports the effective and compassionate care Pathway provides to its consumers.
    $18-20 hourly 3d ago

  • Administrative Assistant

    Collabera 4.5company rating

    Branch office administrator job in Moline, IL

    Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************
    $45k-60k yearly est. 60d+ ago

  • Administrative Assistant I, Operations

    EICC Portal

    Branch office administrator job in Davenport, IA

    Performs a variety of duties related to the delivery of Continuing Education classes. Data entry of courses and classes, program support for CE Professional Staff, maintains records and files, prepares reports, and other clerical tasks. This position is in-person at the Blong Tech Center, Davenport, IA Benefits package Starting annual PTO : 84 hrs vacation, 112 hrs sick and 16 hrs personal time (prorated if starting mid-year) 11 Paid Holidays off, Summer additional time off with 36 hour work week Retirement plan ( TIAA or IPERS (pension)) with 9.44% employer contribution Early retirement option after 10 years of service and age requirement - starting at 50% of salary paid in 1st yr of retirement EICC Tuition reimbursement for employees and their dependents State employee discounts for phone, hotels, museums, etc. Employer paid & voluntary Life insurance Employer paid Long Term Disability insurance YMCA membership discount as low as $7/month for single plans Employee Assistance Program Medical, Dental, and Vision coverage Additional retirement options Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Required Qualifications Associate's degree required Two years successful related job experience. Demonstrated ability to organize data, work independently and meet deadlines, and work accurately under pressure. Ability to communicate and relate well with faculty, administrators, students and the public is critical. Must possess computer proficiency using various software applications, including Microsoft Office Suite Applications. Experience with Enrollment Management Software systems helpful.
    $27k-37k yearly est. 60d+ ago

  • Brewery Assistant

    Bbqholdingscareersite

    Branch office administrator job in Davenport, IA

    This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. Repair brewery equipment with assistance from other Brewhouse employees. Completion of daily cleaning and maintenance checklists Aid with yeast propagation following Company's process. Maintain cleanliness of all areas in the brew house. Work with Lab Technician to ensure our product meets our standards of the highest quality. Maintaining the use of standard operating procedures unless otherwise instructed. Communicate regularly and efficiently with Granite City staff. Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. Arrive to each shift on time with a positive attitude. Complete all necessary paperwork accurately and on time. Perform others duties as assigned. Requirements: Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. Excellent interpersonal, oral, and written communication skills. Passion and commitment for brewing. Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height Frequently Standing for extended periods Able to enter and exit brewery vessels for cleaning and inspection Work in environments of 32 to 100 degrees Fahrenheit Able to understand MSDS and handle chemicals utilized in the brewery Able to multi-task and work both unsupervised and as part of a team Educational Requirements: High School Degree or Equivalent Brewing experience preferred , but not required Valid Driver's License Must be able to pass a Motor Vehicles Records background check Must be able to work a flexible schedule of nights, days, weekends and holidays
    $26k-62k yearly est. 22h ago

  • Part-Time Admin Assist

    HTH Companies Inc. 4.1company rating

    Branch office administrator job in Clinton, IA

    : hth companies is an industrial services provider offering mechanical insulation, scaffolding, industrial cleaning, and various other services to meet our customers' needs across the Midwest. At hth, we continue to promote the merit shop philosophy we were founded upon in 1984; rewarding employees based upon their merits of skills, productivity and quality workmanship. Our vision is to be an organization that creates an environment where employees are encouraged to develop their full potential to provide quality work. We strive each day to better serve our customers and employees. Position Overview: Seeking a Part time Admin Assistant out of our Cedar Rapids, IA construction office. Candidate will be responsible for the following * Tracking time/personnel swipes * Tracking work orders * Gathering/Entering information * Collecting, Organizing job information * Mailing/Scanning Paperwork * Track Equipment * Running Reports * Entering Estimates/Proposals * Additional duties as assigned Expectations: * Shows up on time and ready to complete work. * Safety oriented * Follows directions of leadership and clarifies responsibilities if needed. * Respects self, coworkers, managers, company, other contractors, and clients. * Communicate effectively both written and verbal. * Conducts business in professional manner * Knowledge of construction field * Computer literate * Good math skills * Demonstrate a positive can do attitude * Provide assistance and support to company personnel * Ability to work somewhat independently Qualifications: Personal Characteristics * Ability to follow all safe work procedures * Excellent communication skills * Adaptable in methods used to complete task * Willing to go the extra mile for the team * Motivated to learn new skills and/or trades * Follows directions of manager / lead / superintendent and clarifies responsibilities if needed Physical Abilities * Must be able to fulfill essential job functions in consistent state of alertness and in a safe manner
    $35k-43k yearly est. 3d ago

  • Brewery Assistant

    Granite City 3.6company rating

    Branch office administrator job in Davenport, IA

    This position is primarily responsible for producing wort and maintaining brewing equipment and facility. Primary Job Responsibilities: * Complete brewing process in a safe and efficient manner. This includes, but is not limited to, milling, mashing, and lautering, wort boiling, cooling and transferring to Storage vessels. * Repair brewery equipment with assistance from other Brewhouse employees. * Completion of daily cleaning and maintenance checklists * Aid with yeast propagation following Company's process. * Maintain cleanliness of all areas in the brew house. * Work with Lab Technician to ensure our product meets our standards of the highest quality. * Maintaining the use of standard operating procedures unless otherwise instructed. * Communicate regularly and efficiently with Granite City staff. * Maintain inventory as needed. Report any low levels of inventory to your supervisor when necessary. * Arrive to each shift on time with a positive attitude. * Complete all necessary paperwork accurately and on time. * Perform others duties as assigned. Requirements: * Strong planning and project management skills with the ability to work well under pressure and to manage multiple projects with excellent attention to detail. * Excellent interpersonal, oral, and written communication skills. * Passion and commitment for brewing. * Able to lift heavy objects (empty kegs, 50 pound malt bags, etc.) above five feet in height * Frequently * Standing for extended periods * Able to enter and exit brewery vessels for cleaning and inspection * Work in environments of 32 to 100 degrees Fahrenheit * Able to understand MSDS and handle chemicals utilized in the brewery * Able to multi-task and work both unsupervised and as part of a team Educational Requirements: * High School Degree or Equivalent * Brewing experience preferred , but not required * Valid Driver's License * Must be able to pass a Motor Vehicles Records background check * Must be able to work a flexible schedule of nights, days, weekends and holidays
    $23k-28k yearly est. 60d+ ago

  • PT Assistant

    Regional Health Services of Howard County 4.7company rating

    Branch office administrator job in Rock Island, IL

    At MercyOne, health care is more than just a doctor's visit or a place to go when you're in need of medical attention. Our Mission is based on improving the health of our communities - that means not only when you are sick but keeping you well. MercyOne Genesis serves a 17-county bi-state region of the Quad Cities (Davenport and Bettendorf, Iowa, and Rock Island and Moline, Ill.) metropolitan area and the surrounding communities of Eastern Iowa and Western Illinois. But when it comes to clinical capabilities and quality, we exceed those geographical limits. We have earned distinction as a two-time national Top 15 Health System, and recognition for being in the top 1 percent in the nation for patient safety. Join the MercyOne Family! We are looking to hire a Physical Therapist Assistant. As a Physical Therapist Assistant at MercyOne, you will: * Provide treatment to patients within Genesis Health System in a caring, professional and efficient manner * Provide treatment independently according to State practice guidelines * Be responsible for assisting the therapist in reassessment * Complete necessary documentation in an accurate and timely manner * Supervise clinical interns in an effective and professional manner with the guidance and assistance of supervising physical therapist Schedule: * 32 hours a week * 8:00a - 4:30p * Monday - Friday General Requirements: * 2 year Physical Therapist college program or equivalent experience * State of Iowa Physical Therapy Assistant license * State of Illinois Physical Therapy Assistant license Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system! Visit MercyOne Careers to learn more about the benefits, culture, and career development opportunities available to you at MercyOne Health System circle of care. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
    $27k-33k yearly est. 60d ago

  • Administrative Assistant II

    Partnered Staffing

    Branch office administrator job in Moline, IL

    Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!
    $30k-39k yearly est. 14h ago

  • Administrative Assistant

    Education 4.0company rating

    Branch office administrator job in Sterling, IL

    Part-time Description Administrative Assistant (Part-Time) St. Mary's School is a PK-8 Catholic school dedicated to providing a high-quality education rooted in faith and service. We strive to create a warm, welcoming, and safe learning environment that supports the spiritual, academic, and social development of every student. Position Summary The Administrative Assistant serves as the primary point of contact for the school community and plays a crucial role in supporting the daily operations of the main office. This position provides essential clerical and administrative support to the Principal, faculty, and staff, ensuring an efficient and welcoming atmosphere for students, parents, and visitors. The ideal candidate is highly organized, proficient with spreadsheets, and experienced in school safety protocols and marketing communications. This role requires a friendly and professional demeanor, combined with firmness and diligence in managing school security. Compensation: $16.00 per hour Schedule: Part-time, 4 days per week (25-28 hours/week) Benefits Overview: Summary of Benefits Reports to: Principal Essential Duties and Responsibilities Front Office and Communication: Serve as the primary receptionist, greeting and assisting all visitors, students, and parents with a positive and welcoming demeanor. Answer and direct incoming phone calls, emails, and other correspondence in a timely and professional manner. Ensure the front office operates smoothly by managing daily office tasks, including mail, deliveries, and maintaining a neat reception area. Prepare and distribute school-wide communications, such as newsletters, memos, flyers, and event programs. Serve as a school nurse for minor accidents and illnesses for students Administrative Support and Organization: Maintain and manage student records, including attendance, health records, and emergency contact information, with strict adherence to confidentiality. Utilize spreadsheet software (e.g., Microsoft Excel, Google Sheets) to track and analyze data for administrative reports, student enrollment, and attendance records. Assist the Principal and staff with administrative tasks, scheduling, and preparing documents, reports, and presentations. Manage school records and update the school's online calendar with events and deadlines. Order and maintain inventory of office supplies and other essential classroom materials. School Safety and Security: Diligently manage building security by monitoring the main entrance and ensuring all visitors follow established check-in procedures. Maintain a firm and consistent approach to safety protocols while remaining calm and reassuring during emergencies. Assist in coordinating and communicating emergency procedures and drills with staff and students. Work with the Principal to ensure compliance with diocesan and local safety regulations. Marketing and Outreach: Support the school's marketing and enrollment efforts by assisting with the creation and distribution of promotional materials. Help facilitate school events and open houses by preparing materials, coordinating logistics, and engaging with prospective families. Update and maintain the school's website and social media presence with approved content. Working Conditions This is a part-time, hourly position working primarily in a standard school office environment. The role may require the ability to sit, stand, bend, and lift up to 25 pounds. The candidate must be able to manage high levels of stress calmly and respond effectively during emergencies. Requirements Qualifications and Skills Prior administrative or office experience, preferably in an educational setting. Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace. Exceptional organizational skills and a strong attention to detail. Excellent written and verbal communication skills, with a positive and professional demeanor. Ability to maintain confidentiality and discretion in all matters involving students, staff, and families. Familiarity with Catholic teachings and a willingness to support the mission of a Catholic school. Experience with school safety procedures and a commitment to upholding a secure environment. Salary Description $16.00 per hour
    $16 hourly 60d+ ago

  • Cook Assistant - Davenport Y

    Scott County Family Y 3.3company rating

    Branch office administrator job in Davenport, IA

    The Scott County Family Y is a powerful association of men, women and children of all ages and from all walks of life joined together by a shared passion: to strengthen the foundations of community. With a commitment to nurturing the potential of kids, promoting healthy living and fostering a sense of social responsibility, the Y ensures that every individual has access to the essentials needed to learn, grow and thrive. We have seven locations: North, West, Davenport, Bettendorf, Utica Ridge Camp Abe Lincoln, Childcare and Maquoketa. Job Description The Cook Assistant is responsible for the health, safety, and welfare of each child enrolled in the program by assisting in preparing and serving meals that meet CACFP food guidelines as well as YMCA criteria for healthy meals. Essential Functions: Serve as a role model to members and Y staff and, at all times live the mission, vision and values of the YMCA movement. Provide “extraordinary” member services and responsiveness to members needs. Responsible for minor decision making regarding meal planning and preparation, as well as routine problems which may arise on a daily basis. Demonstrate professionalism in executing tasks. Ensure safety to all participants, including knowledge of emergency procedures and location of emergency equipment. Attend all in-service trainings and staff meetings. Maintain a clean and safe work site; including the cleaning of all dishes, surfaces and floors after meals. Prepares incident reports accurately, consistently and in accordance with established timelines. Communicate to supervisor in writing situations which require corrective actions. Seek guidance from supervisor in unusual circumstances. Cooks meals and uses leftover food if possible. Participate in and solicit others to participate in necessary YMCA financial development efforts, specifically the Annual Campaign. Maintain certifications listed under Certificates and Other Requirements. Adherence to all policies and procedures of Scott County Family Y. Understand and follow all safety rules and regulations including knowledge of emergency procedures and location of emergency equipment. Regular and timely adherence to respective schedule/meetings. All other duties as assigned by the Program Director -Food Services. Qualifications Education: A minimum of a high school diploma is required for this position. Experience: No experience necessary Certificates / Registrations: Food Aid Service Sanitation training is preferred. Mandatory Reporter Trainings. Must obtain a minimum of 6 hours training annually according to DHS requirements. Must have valid driver's license as this person will be responsible for delivering food to child care sites. Physical Qualifications: Must be able to stand or sit for long periods each day, must be able to lift up to 45 pounds. Must be able to walk and climb stairs in order to prepare and serve food to program participants. Must be able drive. Additional Information Monday-Friday 7:30 am - 1:30 pm Part time employees enjoy a free membership and participation in the Y Retirement/403b Smart Account (must meet eligibility requirements) The Y is an Equal Opportunity Employer.
    $21k-28k yearly est. 60d+ ago

  • Bake Assist

    Davenport 4.3company rating

    Branch office administrator job in Davenport, IA

    The Nothing Bundt Cakes (NbC) Bake Assist ensures that cakes of the highest quality are consistently created for our guests and contributes to superior service by meeting production demands. Following strict proprietary recipes, NbC production methods and food safety standards, the Bake assist performs the repeated baking process for our delicious cakes offered in a variety of flavors and sizes. The Bake Assist embodies NbC core values and demonstrates a strong commitment to excellence and efficiency in the workplace. Accountabilities/Duties: Willing to work at both Davenport bakery and Moline bakery (approx. 10 minutes apart) Follows NbC proprietary recipes and cake production methods with precision and achieves productivity goals. Effectively utilizes measuring instruments, commercial-grade mixers and ovens, and other tools to bake cakes. Accurately prepares raw ingredients and equipment for baking, places cake pans into hot oven and monitors the baking process. Adheres to the proper packaging, labeling, and storage of baked cakes as well as product rotation standards, and maintains baking and refrigeration logs. Evaluates raw ingredients and baked cakes to ensure NbC standards are met and informs management of any quality control issues. Cleans sanitizes and restocks the workstation and ensures all baking supplies are sufficiently prepared for the next shift. Complies with all health and safety guidelines and NbC policies and procedures, including strict adherence to dress code and personal hygiene. Maintains a consistent work attendance and punctuality record. Core Values and Competencies: Servant's Heart Goes above and beyond to support the team or guest, and is reliable, trustworthy and responsive. Keeps the good of the team or guest ahead of personal interests or gain. Displays humility and empathy in interactions with others. Spirit of a Champion Demonstrates pride in responsibilities, an intense drive and a passion to succeed. Takes initiative and 100% ownership of responsibilities, with zero excuses for issues within direct control. Operates with a strong sense of urgency and adheres to NbC brand standards. Genuine Connections Projects warmth, enthusiasm, and optimism that attracts others. Builds positive, productive relationships with all team members. Listens actively and communicates openly, clearly and respectfully. Knowledge, Skills, and Abilities: Is able to understand written and oral directions, interpret instructional documents such as recipes, operating procedures, and health and safety rules, and apply knowledge to perform job responsibilities. Please note that NbC recipes are available in English and Spanish. Understands basic units of measurement used in the U.S. Has the ability to perform repetitious, physical tasks that require the strength to lift items of moderate to heavy weight (as much as 50 pounds) and stand for extended periods of time. Is able to operate commercial-grade ovens and other bakery equipment and work adjacent to a high-heat source. Is meticulous about using exact measurements, paying strict attention to timing and working on a tight, fast-paced production schedule. Can evaluate products, processes, information, and surroundings to determine compliance with standards. Possesses the discipline and attention to detail to strictly adhere to health and safety practices and work environment standards. Is diligent, organized and self-motivated, with the ability to operate independently with minimal supervision. Education, Certifications and Work Experience Requirements: Applicants must be 18 years of age or older. While no formal education or work experience is required, previous experience as a Baker or in another operational support role at a bakery, restaurant or foodservice environment is a plus. Work Availability: Must have the flexibility to work various shifts, including early mornings and evenings based on changing business demands. Compensation: $18,000-22,000 Join Our Growing Family From “Happy Birthday” to “Just Because,” Nothing Bundt Cakes is committed to bringing joy to our guests and our communities and helping make every celebration sweeter! Each bakery offers a warm and welcoming work environment with team members who embody this joy-filled brand and possess a Servant's Heart, the Spirit of a Champion and the ability to make Genuine Connections. With over 500 bakery locations in 40+ U.S states and in Canada, there's plenty of opportunity to join our family! Click here to learn more about Nothing Bundt Cakes . Employees at a franchised Nothing Bundt Cakes bakery location are employed by the franchise owner/operator and are not employees of Nothing Bundt Cakes Corporate (the franchisor). All inquiries about employment should be directed to the franchise owner/operator and not to Nothing Bundt Cakes Corporate. Each franchise owner/operator is responsible for ensuring compliance with local, state and federal law. California Applicant Privacy Policy
    $18k-22k yearly Auto-Apply 60d+ ago

  • Part Time Bus Garage Administrative Assistant/Driver

    Maquoketa Community School District 3.5company rating

    Branch office administrator job in Maquoketa, IA

    Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA
    $32k-36k yearly est. 13d ago

  • Branch Office Administrator

    Edward Jones 4.5company rating

    Branch office administrator job in Davenport, IA

    This job posting is anticipated to remain open for 30 days, from 30-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $40k-50k yearly est. 5d ago

  • Administrative Assistant

    Collabera 4.5company rating

    Branch office administrator job in East Moline, IL

    Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Qualifications Candidate Responsibilities Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. This position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours. Additional Information If interested, feel free to contact me: Trixie Gular, Technical Recruiter Email: ***************************** phone: ************
    $45k-60k yearly est. Easy Apply 60d+ ago

  • Administrative Assistant II

    Partnered Staffing

    Branch office administrator job in Moline, IL

    Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Administrative Assistant II Kelly Services is currently recruiting for an Administrative Assistant II. This opportunity is with one of the world's leading equipment and manufacturing companies, at its location in Moline, Illinois. This assignment is paying $13.90 per hour and tentatively starts February 2017. It is a Part time Long Term Role Essential Duties: Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Responsibilities include but are not limited to: • Open/Close facility and Provide work direction to tour guide staff. • Receives and schedules tour requests through Guest Services, phone calls, and email. • Respond to email inquiries received through John Deere Pavilion inbox. • Provide guided tours as needed. • Ongoing training and development. •• Must be proficient with Microsoft Office (Word, Excel, Outlook). • Draft and type standard letters and memoranda from specific instructions and prepare documents for distribution. • Maintain and update established web sites with the assistance of basic web publishing software applications. • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Qualifications TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!
    $13.9 hourly 14h ago

  • Cook Assistant - Davenport Y

    Scott County Family y 3.3company rating

    Branch office administrator job in Davenport, IA

    The Scott County Family Y is a powerful association of men, women and children of all ages and from all walks of life joined together by a shared passion: to strengthen the foundations of community. With a commitment to nurturing the potential of kids, promoting healthy living and fostering a sense of social responsibility, the Y ensures that every individual has access to the essentials needed to learn, grow and thrive. We have seven locations: North, West, Davenport, Bettendorf, Utica Ridge Camp Abe Lincoln, Childcare and Maquoketa. Job Description The Cook Assistant is responsible for the health, safety, and welfare of each child enrolled in the program by assisting in preparing and serving meals that meet CACFP food guidelines as well as YMCA criteria for healthy meals. Essential Functions: Serve as a role model to members and Y staff and, at all times live the mission, vision and values of the YMCA movement. Provide “extraordinary” member services and responsiveness to members needs. Responsible for minor decision making regarding meal planning and preparation, as well as routine problems which may arise on a daily basis. Demonstrate professionalism in executing tasks. Ensure safety to all participants, including knowledge of emergency procedures and location of emergency equipment. Attend all in-service trainings and staff meetings. Maintain a clean and safe work site; including the cleaning of all dishes, surfaces and floors after meals. Prepares incident reports accurately, consistently and in accordance with established timelines. Communicate to supervisor in writing situations which require corrective actions. Seek guidance from supervisor in unusual circumstances. Cooks meals and uses leftover food if possible. Participate in and solicit others to participate in necessary YMCA financial development efforts, specifically the Annual Campaign. Maintain certifications listed under Certificates and Other Requirements. Adherence to all policies and procedures of Scott County Family Y. Understand and follow all safety rules and regulations including knowledge of emergency procedures and location of emergency equipment. Regular and timely adherence to respective schedule/meetings. All other duties as assigned by the Program Director -Food Services. Qualifications Education: A minimum of a high school diploma is required for this position. Experience: No experience necessary Certificates / Registrations: Food Aid Service Sanitation training is preferred. Mandatory Reporter Trainings. Must obtain a minimum of 6 hours training annually according to DHS requirements. Must have valid driver's license as this person will be responsible for delivering food to child care sites. Physical Qualifications: Must be able to stand or sit for long periods each day, must be able to lift up to 45 pounds. Must be able to walk and climb stairs in order to prepare and serve food to program participants. Must be able drive. Additional Information Monday-Friday 7:30 am - 1:30 pm Part time employees enjoy a free membership and participation in the Y Retirement/403b Smart Account (must meet eligibility requirements) The Y is an Equal Opportunity Employer.
    $21k-28k yearly est. 14h ago

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What are the biggest employers of Branch Office Administrators in Rock Island, IL?

The biggest employers of Branch Office Administrators in Rock Island, IL are:
  1. Edward Jones
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